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Archiving
Agenda
1. Overview
2. Data Archiving Basics
3. Data Archiving Applied
4. Access to Archived Data
5. Data Archiving Projects
6. More Information
Online
Data Archiving
Display
Access
1
through Data Archiving powered by SAP NetWeaver
2
System Availability
Faster and easier upgrade to Use of Resources
higher software releases. Reduced hardware costs for
Shorter runtime for backup and Disk, CPU, Memory as well as
recovery. administration costs.
3
Better Performance
Shorter response times in dialog
4
Legal Compliance
Meeting data retention
mode for all employees. requirements and setting up
end-of-life scenarios.
Use of Resources Storage
Data Records
10 GB Savings Mirrors
20 GB
System Copies
80 GB
Archiving
Compression
to 20 %
2 GB 2 GB
Backup to Tape
Various
(Training, other costs
10%
45% 23%
0 Administration costs for 1 Terabyte storage are five to seven times higher than the storage
costs
(Dataquest/Gartner) Storage Mgmt.
Environment
(Soft- & Hardware)
(Electricity, physical space)
19%
3%
Use of Resources
Administration Costs
Pressure from DB growth:
customers clearly perceive a direct
connection between database (DB) size and
Needs an average of the amount of time needed to complete their
50% DB Growth
24% extra time
workload, e.g. if the database doubles in size,
they would need roughly 50% extra time just to
keep up.
Needs an average of
100% DB Growth 50% extra time
This team [the ERP Operations or Basis team]
has a finite staffing level, i.e. number of person-
Needs an average of hours available, so 50% extra time would be
200% DB Growth 80% extra time
massively painful. This means that highly
efficient data archiving and database
reorganization procedures are crucial.
Frequency of Performance Problems Performance Problems: The Most Likely Frequency of Capacity Problems
3% Daily Root Causes 2% Monthly
4% 13% 24%
Weekly Quarterly
0,9
7% Biweekly Annual
0,8
Monthly Ad Hoc
9% 0,7
Quarterly Never
0,6
Annual
0,5
Never
0,4 18%
0,3
38% 0,2 39%
0,1
0,0
26% 1: Custom 2: Database 2: Batch
17%
Code Too Big Processing
Even if the infrastructure platform has been properly sized performance problems can arise out of the blue.
For Terabyte Club companies capacity planning is an essential best practice to support performance
management, not a luxury.
Graphics and quotes from ERP Terabyte Club
Critical Operations, Best Practices Survey
SAP, ASUG, AMR Research
December 2007
Link to the full survey
Better Performance Areas of
Improvement
0 Reduce display of mature data
0 Faster
2500 DB access
1500
1000
500
0
Month 1 Month 2 Month 3 Month 4
Number of Legal
Requirements Keeps
Increasing
Laws and regulations affecting ever more media and data types
ArchiveLink
Storage
System
Hyperlink
Archive Files
Print Lists
Archive Development Kit
Runtime solution for data archiving
(ADK)
Development tool for data archiving solutions
SAP
Application developers integrate archiving functionality into the application
Customer
Archiving solutions for customer-specific tables and extensions
Archive Files
Archiving Object
Definition of logical units in business processes
Customizing Data
Programs
Archive Administration
Access via Role or
Transaction SARA
Archive Administration
Central Access to Archiving
Logs
Archive Administration
Tables and Archiving Objects
Archive Administration
Archive Information System
Archive Administration
Statistics
Archive Management
Overview of Archiving
Sessions
Table Analysis
0 Table Analysis (transaction TAANA)
Overview
0 Distribution of table entries over selected fields, e.g. periods of
time and/or organizational units
0 Persistent storage of the analyses
0 Comparisons
0 Reviews
Table Analysis the Functions
Variant Definition
Header
Analysis Details
Archive Routing on Different
File System Content Repository
Levels File System CR
Canada C Canada X
DRB Application
SAP System Archive Files
AS
100%
ADK
Display
Database
Display of business processes across archive
and database boundaries
1
0 Scenario
Reload in the test system
0 Data in a test environment can
2 Scenario
Reload immediately after
archiving
be reloaded at any time, since Restoring the database due to an
this does not affect operational error (e.g. incorrect selection,
data (cannot result in business incorrect customizing of residence
inconsistencies) times)
2
Early Planning
Ensure that the performance of your
systems remains efficient.
3 Interdisciplinary Process
Data Archiving requires a high degree of cooperation between
user and IT departments.
Table Growth in Accounting at
a Customer Site
500
450
Database Size
400
350
300
[GB]
250
200
150
100
50
0
Month 10
Month 11
Month 12
Month 1
Month 2
Month 5
Month 6
Month 7
Month 8
Month 9
Month 3
Month 4
Date
No No Yes
No Archive
Yes
data!
Data
remains
in the
database
Detailed Data Archiving
Statistics
0 Automatically collected statistics can be used to
0 Demonstrate the use and need for data archiving
0 Better plan future archiving projects
0 Recognize resource bottlenecks early on
0 Statistics can be
0 Stored
0 Displayed
0 Standard statistics log
0 Analyze statistics in Archive Administration (transaction SARA)
0 Space information: Database space and disk space
0 Amount: Number of data objects, structures, and delete jobs
0 Time: Job duration
Rule of thumb: Compression factor of five DB size vs. file size
The greater the number and the variation of archiving
objects used, the closer the factor is to five
Statistics