PowerSchool Admin Manual

PowerTeacher Administrator User Guide
PowerTeacher Gradebook
Released June 2014
Document Owner: Documentation Services
This edition applies to Release 2.8 of the PowerTeacher Gradebook software and to all subsequent
releases and modifications until otherwise indicated in new editions or updates.
The data and names used to illustrate the reports and screen images may include names of
individuals, companies, brands, and products. All of the data and names are fictitious; any similarities
to actual names are entirely coincidental.
PowerSchool is a trademark, in the U.S. and/or other countries, of Pearson Education, Inc. or its
affiliate(s).
Copyright 2014 Pearson Education, Inc. or its affiliates. All rights reserved. All trademarks are
either owned or licensed by Pearson Education, Inc. or its affiliates. Other brands and names are the
property of their respective owners.
Contents
Welcome ................................................................................................................ 6
Introduction .................................................................................................. 6
Get Started ............................................................................................................. 7
About Getting Started ..................................................................................... 7
Log In to PowerTeacher Administrator ............................................................... 7
Session Timeout ............................................................................................ 8
Reset Your Password ...................................................................................... 8
Set Security Questions .................................................................................... 8
Change Your Password .................................................................................... 9
View PowerTeacher Administrator Start Page ..................................................... 9
PowerTeacher Administrator Help ........................................................................ 11
About PowerTeacher Administrator Help .......................................................... 11
Set Browser Preferences ............................................................................... 11
Launch PowerTeacher Administrator Help ........................................................ 12
PowerTeacher Administrator Help Window ....................................................... 12
Security ................................................................................................................ 14
About Security ............................................................................................. 14
About LDAP Settings ..................................................................................... 14
Manage LDAP Settings .................................................................................. 14
Set Up Security Groups ................................................................................. 14
Set Up Administrator Login ............................................................................ 15
Manage Administrator Account Settings ........................................................... 16
Manage Account Settings .............................................................................. 16
Change Your Password .................................................................................. 16
Gradebook............................................................................................................ 18
About Gradebook ......................................................................................... 18
Set Gradebook Preferences............................................................................ 18
Set Up Email ............................................................................................... 18
Launch Gradebook with Administrator Login ..................................................... 19
View Grade Scales ........................................................................................ 19
Manage Standards and Measures Settings ....................................................... 19
Set Standards Final Grade Calculation ............................................................. 20
Edit Most Recent Scores Calculation ................................................................ 20
Class Content ....................................................................................................... 22
Contents 3
About Class Content ..................................................................................... 22

Create Link Groups ....................................................................................... 22
Sort Link Groups .......................................................................................... 22
Edit Link Groups .......................................................................................... 23
Create Links ................................................................................................ 23
Sort Links ................................................................................................... 23
Edit Links .................................................................................................... 24
Delete Links ................................................................................................ 24
Push Links .................................................................................................. 24
Remove Pushed Links ................................................................................... 25
Data Exchange ..................................................................................................... 26
About Data Exchange ................................................................................... 26
View the SIS Configuration Page .................................................................... 26
Schedule Imports ......................................................................................... 26
View Exchanged Data ................................................................................... 26
Import Data ................................................................................................ 27
Export Data ................................................................................................. 27
Search .................................................................................................................. 28
About Searching .......................................................................................... 28
Perform Searches ......................................................................................... 28
Groups ................................................................................................................. 31
About Groups .............................................................................................. 31
Create Groups ............................................................................................. 31
Edit Groups ................................................................................................. 32
Create Temporary Selections ......................................................................... 32
Reports ................................................................................................................ 34
About Reports ............................................................................................. 34
Run the Section Readiness Report .................................................................. 34
Quit PowerTeacher Administrator ........................................................................ 35
About Quitting ............................................................................................. 35
Log Out of PowerTeacher Administrator ........................................................... 35
Appendix: Field Description Tables ...................................................................... 36
Account Details Page .................................................................................... 36
Account Search Dialog .................................................................................. 37
Account Settings Page .................................................................................. 38
Automated Import Schedule Page................................................................... 39
Contents 4
Calculation Page .......................................................................................... 39

Course Search Dialog.................................................................................... 40
Edit Import Schedule Page ............................................................................ 41
Email Setup Page ......................................................................................... 41
Export Status Page ....................................................................................... 42
Grade Scales Page ....................................................................................... 43
Import Data Manually Page ........................................................................... 44
Import Status Page ...................................................................................... 45
LDAP Settings Page ...................................................................................... 45
Link Details Dialog ....................................................................................... 46
Link Group Details Page ................................................................................ 47
Manage Class Content Page ........................................................................... 47
Manage Data Page ....................................................................................... 48
Manual Batch Export Settings Page ................................................................. 49
School Search Dialog .................................................................................... 50
School Usage Page ....................................................................................... 50
Section Readiness Report Page ...................................................................... 51
Section Search Dialog ................................................................................... 52
Teacher Search Dialog .................................................................................. 53
Term Search Dialog ...................................................................................... 53
Contents 5
Welcome
Introduction
As more teachers in a district use PowerTeacher Gradebook, the management of those
teachers' gradebooks becomes more significant. Tasks such as pre-populating settings and
providing them to teachers via their gradebooks are some of the important responsibilities
of PowerTeacher Gradebook administrators. With PowerTeacher Administrator, system
administrators can complete and distribute Gradebook information to a number of teachers,
thereby maintaining organization and minimizing teachers' workloads.
When making information in PowerTeacher Administrator available to teachers, the district
and school administrators can work with a single teacher or section, all teachers at the
school or district, as well as a selection of teachers based on school, course, grade level,
subject area, period/day expression, and any other teacher or section attribute. This
provides the administrator with flexibility and efficiency when managing Gradebooks.
Welcome 6
Get Started
About Getting Started

To get started, you must log in to PowerTeacher Administrator. If you forget your password,
you can reset it; however, you must first set up security questions so that you can reset
your password from the login page. For more information, see Reset Your Password. To
change your password for security purposes, you can also reset your password after logging
in to PowerTeacher Administrator. For more information, see Change Your Password.
Log In to PowerTeacher Administrator

Typically, PowerTeacher Administrator is accessed via PowerSchool and the PowerTeacher
portal. PowerTeacher Administrator may also be accessed using your school's PowerTeacher
Administrator URL.
Before you can log in to PowerTeacher Administrator, you will need your school's
PowerTeacher Administrator URL, your username, and your password. If you do not have
this information or if you have questions, contact your system administrator.
Note: Do not use someone else's password or give your password to anyone else.
How to Log In to PowerTeacher Administrator

1. Open your Web browser to your school's PowerTeacher Administrator URL
(http://[server IP]/powerschool-psweb). The PowerTeacher Administrator login
page appears.
Note: If you are accessing PowerTeacher Administrator from either PowerSchool or
PowerTeacher portal, click the PT Administrator link on the left menu. You do not
need to enter a username or password.
2. Enter your username in the Username field.
3. Enter your password in the Password field.
Note: The characters in the Password field appear as asterisks (*) to ensure greater security
when you log in.
4. Click Submit. The PowerTeacher Administrator start page appears.
Notes:
o If your PowerSchool administrator has issued you a temporary password, you
may be asked to reset your password upon first logging in. For more
information, see How to Reset Your Password.
o If your password has expired, you may be asked to reset your password. For
more information, see How to Reset Your Password.
o If you have exceeded the number of login attempts allowed, you may become
locked out of PowerTeacher Administrator. If so, contact your school.
Get Started 7
Session Timeout
In PowerTeacher Administrator, the session timeout setting specifies the time-out period, in
minutes, assigned to the session for the application. If you do not refresh or request a page
within the time-out period, the session ends. When your PowerTeacher Administrator
session times out, the system logs you out. This forced logout may cause your selected
language/locale to be lost. In order to continue in your preferred language, the browser
language settings must be set to your preferred language. This will control the language
displayed when you re-login to PowerTeacher Administrator. If the browser is not configured
for your preferred language, then English will display as the default language/locale. Consult
your browser online help for more information on setting the preferred language.
Reset Your Password

Reset your password when you either forgot your password or want to change it for security
reasons. If you forgot your password, you can use the login page to reset your password if
you previously set up security questions and answers.
You must set up your security questions prior to resetting a forgotten password.
How to Reset Your Password

If your PowerSchool administrator has issued you a temporary password or if your password
has expired, use this procedure to reset your password.
1. Log in to the PowerTeacher Administrator. The Change Your Password page appears.
2. Enter information in the fields provided. For more information, see the Change Your Password
Page field description table in the Appendix.:
3. Click Enter. The PowerSchool Administrator start page appears.
Note: If one of the following messages appears, re-enter your password accordingly:
Current password is not correct.

New password must be at least [number] characters long.
New password must contain at least one uppercase and one lowercase letter.
New password must contain at least one letter and one number.
New password must contain at least one special character.
The verification password you enter must match the new password.
The password entered was previously used. Please enter a new password.
The next time you log in to PowerSchool Administrator, use your new password.
Set Security Questions

After successfully logging in to PowerTeacher Administrator, set your security questions and
answers so that you can reset your password from the login page when necessary. For more
information, see Reset Your Password.
Security questions should be personalized and include answers only you would know. For
example, enter "Where did I attend high school?" or "What is my favorite breakfast cereal?"
For each question, provide the appropriate answer.
Get Started 8
How to Set Security Questions

1. On the PowerTeacher Administrator main window, click My Account. The My
Account Security page appears.
2. Enter a security question in the Question field and enter its answer in the following
Answer field. Repeat for any additional security question and answer fields.
3. Click Update. The Administration page appears.
Change Your Password

After successfully logging in to PowerTeacher Administrator, you can change your password
if either its security has been compromised or you prefer a different password. If you cannot
log in to PowerTeacher Administrator because you do not know or remember your
password, you must reset your password. For more information, see Reset Your
Password.
How to Change Your Password

2. Click Change Password. The Change Your Password page appears.
3. Reenter your new password in the Confirm Password field.
Notes:
If your PowerSchool administrator has issued you a temporary password, you
If your password has expired, you may be asked to reset your password. For
If you have exceeded the number of login attempts allowed, you may become
View PowerTeacher Administrator Start Page

When you log in to PowerTeacher Administrator, the start page appears. This page serves
as the central point from which you begin your PowerTeacher Administrator session. The
PowerTeacher Administrator start page consists of the following main areas:
Navigation Bar
Main Menu
Groups Sidebar
Note: For more information on the Groups Sidebar, see About Groups.
Get Started 9
Navigation Bar
The navigation bar appears at the top of the PowerTeacher Administrator start page and is
common to every page in the application. The navigation bar includes the following
information:
Field Description
PowerTeacher Click to return to the start page.

Administrator
My Account Click to change your password and set up password security

questions. For more information, see Set Security
Questions.
Logout Click to log out of PowerTeacher Administrator. For more

information, see Log Out of PowerTeacher Administrator.
Help Click the Help button to find answers to your questions as you
work in PowerTeacher Administrator. For more information,
see About PowerTeacher Administrator Help.
Main Menu
The main menu appears at the top of the page and includes pop-up menus you can use to
access each feature in PowerTeacher Administrator. These features are organized by the
following menus:
Field Description
Administration Click to perform functions such as managing accounts and

importing data.
Gradebook Click to perform functions such as setting Gradebook

preferences and managing class content.
Reports Click to access PowerTeacher Administrator reports.
Get Started 10
PowerTeacher Administrator Help
About PowerTeacher Administrator Help

PowerTeacher Administrator help provides comprehensive information on navigating and
using PowerTeacher Administrator. Use PowerTeacher Administrator help to follow
procedures and find answers to many common questions. PowerTeacher Administrator help
also provides a search function that searches all procedures.
Set Browser Preferences

Before you begin using PowerTeacher Administrator help, check your browser preferences to
make sure your browser is set to open in a new window. If you do not set your browser to
open in a new window, the help window launches in the existing open window or in a new
tab, replacing PowerTeacher Administrator.
Also, if you are using Internet Explorer, you must add PowerTeacher Administrator to the
list of trusted Web sites.
Note: Supported browsers include Firefox 3, Internet Explorer 7, or Safari 3.
How to Set Browser Preferences for Firefox

1. Open Firefox.
2. From the menu bar, choose Firefox > Preferences (Mac) or Tools > Options
(PC).
3. Click Tabs.
4. In the "New pages should be opened in" section, select the a new window option.
5. Click the Content tab.
6. Deselect the Block pop-up windows checkbox.
7. Click OK, or close the dialog.
How to Set Browser Preferences for Internet Explorer

Note: For PC users only.
1. Open Internet Explorer.
2. From the menu bar, choose Tools > Internet Options.
3. Click the General tab.
4. In the "Open links from other programs in" section, select the A new window
option.
5. Click the Security tab.
6. Select Trusted Sites.
PowerTeacher Administrator Help 11

7. Click Sites....
8. In the "Add this Web site to the zone" field, enter the URL for PowerTeacher
Administrator.
9. Click OK.
10. Click the Privacy tab.
11. In the "Pop-up Blocker" section, click Settings.
12. In the "Address of website to allow" field, enter the URL for PowerTeacher
Administrator.
13. Click Add.
14. Click Close.
15. Click OK.
How to Set Browser Preferences for Safari

1. Open Safari.
2. From the menu bar, choose Safari > Preferences (Mac) or Edit > Preferences
(PC).
3. Click the General tab.
4. In the "Open links from applications" section, select the in a new window option.
5. Close the dialog.
6. On the menu bar, choose Safari and verify that Block Pop-Up Windows is not
selected.
Launch PowerTeacher Administrator Help

Launch PowerTeacher Administrator help to search for a variety of topics.
How to Launch PowerTeacher Administrator Help

On the Navigation Bar, click the Help button. The PowerTeacher Administrator Help window
appears.
Note: You can resize the help window and move the help window to a convenient location
on your desktop so you can continue to work with PowerTeacher Administrator. The
PowerTeacher Administrator help window remains open until you choose to close it.
PowerTeacher Administrator Help Window

The PowerTeacher Administrator help window is divided into two panes: the navigation pane
on the left and the topic pane on the right.

Navigation Pane
The navigation pane on the left contains the Contents, Index, and Search tabs, as well as
navigation buttons you use to access and navigate the help topics.
Contents Tab
The Contents tab shows the organization of the help into folders. Each folder contains
related topics with conceptual and procedural information.
Click Contents to view a complete list of the different folders.
Click a folder to show the topics related to that section.
Click the folder again to hide the topics related to that section.
Click a topic to view the information in the topic pane.
Click X to hide the navigation pane.
Index Tab
The Index tab provides a way to search for information interactively. The index behaves
differently depending on the computer you are using.
If using Mac, topics are sorted by alphabetical listing. Click the letter that
corresponds to the first letter of the index entry you want, and then click the topic.
The information appears in the topic pane.
If using Windows, a text field appears. Click Index and enter a keyword or phrase in
the text box. The topics containing the index term display below the text box. Click
the appropriate topic and the information appears in the topic pane.
Search Tab
The Search tab provides a way to locate occurrences of a specific word or phrase in the
help. Click Search, enter a keyword or phrase in the text box, and then click Go. The topics
containing the search phrase display below the text box. Select the appropriate topic and
the information appears in the topic pane.
Topic Pane
The topic pane on the right displays individual help topics, such as information about
PowerTeacher Administrator concepts or step-by-step procedures for using specific
PowerTeacher Administrator features.
Links
Within help topics are links to additional information or procedures. These links display as
underlined text. Click the underlined text to display the additional information.

Security
About Security
Each PowerTeacher Administrator user has an account with a username and password.
Users are assigned to security groups, which are sets of security permissions that can be
assigned to users to control access within in PowerTeacher Administrator. By utilizing
account and security management, you can assign users to security groups, permissions to
security groups, and custom permissions to users.
About LDAP Settings

LDAP (Lightweight Directory Access Protocol) functionality enables administrators to
establish a single source for securely managing user authentication. Depending on your SIS,
LDAP allows you authenticate a PowerTeacher login.
Active Directory (AD) is supported by this mechanism.
Manage LDAP Settings

For all PowerTeacher user accounts, configure LDAP settings.
Note: LDAP is either active or inactive for all user logins.
How to Manage LDAP Settings

1. On the PowerTeacher Administrator main window, click Administration > LDAP
Settings. The LDAP Settings page appears.
2. Enter the required information.
3. Click Update. The settings are saved.
4. Click Validate Server Connection. If the settings are correct, a message appears
at the top of the page stating "Settings Tested Successfully". If the settings are
incorrect, the message states "Settings Incorrect. Please Try Again".
Set Up Security Groups

Security Groups are sets of permissions that allow administrators to quickly assign
permissions to users in PowerTeacher Administrator.
When a users permissions vary only slightly from the permissions included in a particular
security group, you can assign the user to the security group and then manually override
that users permissions. This may be preferable to and more efficient than creating a new
group for such users. For more information on adding or removing permissions for a user
account, see Set Up Accounts.
Security 14
How to Set Up a Role

1. On the PowerTeacher Administrator main window, click Administration > Security
Groups. The Security Groups page appears.
2. Click Add Group. The Manage Security Group page appears.
3. Enter a Name for the new security group. This is a required field.
4. Enter a Description for the new security group.
5. Select the Enable checkbox next to each function to assign to this security group.
6. For each function, select the checkbox for each level of access given to this security
group:
Read: Allows viewing of information related to the function
Edit: Allows modification of information related to the function
Create: Allows creation of information related to the function
Delete: Allows removal of information related to the function
Note: The Administrator Login preference allows read-only access to the Gradebook,
no matter which checkbox is selected.
7. Click Update. The Manage Security Group page appears.
Set Up Administrator Login

Set up an administrator login to allow specific users to log in to a teacher's Gradebook in
read-only mode. This allows for troubleshooting of a teacher's Gradebook, and for visual
review of current grades.
How to Set Up an Administrator Login

1. On the PowerTeacher Administrator main window, click Administration > Account
Settings. The Account Settings page appears.
2. Select the Activate checkbox in the Administrator Login section. This option is only
visible if you have adequate security permissions assigned.
3. Click Update.
4. To assign administrator login privileges to a security group:
Under Security Groups, select a security group. The Manage Security Group
page appears.
Note: Administrator login privileges cannot be assigned to the Default SIS
User security group.
Select the Enable and Read checkboxes on the Administrator Login line.
Click Update.
5. To assign administrator login privileges to an individual user:
Under Manage Accounts, select the applicable user name. The Account Details
page appears.
Security 15
In the Account Permissions section, select the Enable and Read checkboxes
on the Administrator Login line.
Click Update.
6. The security group or individual user can now launch a teacher's Gradebook in
read-only mode. The user must log out of PowerTeacher Administrator and log in for
the settings to be recognized.
Manage Administrator Account Settings

For all PowerTeacher Administrator user accounts, set global PowerTeacher Administrator
account attributes such as whether users' sessions time out after a designated period of
inactivity or their accounts are locked after a certain number of failed login attempts.
How to Manage Account Settings

3. Click Update. The Account Settings page appears.
Manage Account Settings

For all PowerTeacher Administrator user accounts, set global PowerTeacher Administrator
account attributes such as whether users' sessions time out after a designated period of
inactivity or their accounts are locked after a certain number of failed login attempts.
How to Manage Account Settings

3. Click Update. The Account Settings page appears.
Change Your Password

After successfully logging in to PowerTeacher Administrator, you can change your password
if either its security has been compromised or you prefer a different password. If you cannot
log in to PowerTeacher Administrator because you do not know or remember your
password, you must reset your password. For more information, see Reset Your
Password.
How to Change Your Password

Security 16
2. Click Change Password. The Change Your Password page appears.

3. Reenter your new password in the Confirm Password field.
Notes:
If your PowerSchool administrator has issued you a temporary password, you
If your password has expired, you may be asked to reset your password. For
If you have exceeded the number of login attempts allowed, you may become
Security 17
Gradebook
About Gradebook
Several functions related to PowerTeacher Gradebook are available in PowerTeacher
Administrator, including setting preferences for all PowerTeacher Gradebook users, viewing
grade scales available in each teacher's Gradebook, and distributing class content to
teachers' Gradebooks.
Set Gradebook Preferences

For all PowerTeacher Gradebook user accounts, identify how long users can be idle in
PowerTeacher Gradebook before they are logged out. For information on the Class Content
function, see About Class Content.
Note: If you identify a system-wide time out setting in your SIS, the time out setting in
PowerTeacher Administrator is overwritten. Reset your PowerTeacher Administrator time out
preference if you want it to differ from the SIS.
How to Set Gradebook Preferences

1. On the PowerTeacher Administrator main window, click Gradebook > Preferences.
The Manage Preferences page appears.
2. Enter the number of minutes PowerTeacher Gradebook users can be inactive before
their sessions time out.
3. Click Update. The Manage Preferences page appears.
Set Up Email
Use the Email Setup page to set up the email settings that allow teacher to send emails
from PowerTeacher Gradebook.
Note: Depending on your SIS, this page may not appear.
How to Set Up Email

1. On the PowerTeacher Administrator main window, click Gradebook > Email Setup.
The Email Setup page appears.
2. Enter the information on the Email Setup page as needed.
3. Click Update. The information you entered appears on the Email Setup page.
Gradebook 18
Launch Gradebook with Administrator Login

If Administrator Login privileges are enabled, you can launch a teacher's Gradebook
from PowerTeacher Administrator. You can launch the Gradebook of a teacher who is
currently working in their Gradebook without affecting their work.
How to Launch Gradebook with Administrator Login

1. On the PowerTeacher Administrator main window, click Gradebook >
Administrator Login. The Administrator Login page appears.
Note: The schools that display are based on the user account and security
permissions set on the Account Settings page..
2. Select the teacher name from the Teachers list.
3. Click Launch Gradebook. The PowerTeacher Gradebook application launches in
read-only mode.
Note: You can change scores, attributes, or values in the Gradebook in order view
differences or troubleshoot an issue, but you cannot save these changes. Click
Cancel to close the dialog and view any changes on the Gradebook. These changes
cannot be saved.
4. When you are finished viewing the Gradebook, on the menu bar select
PowerTeacher Gradebook > Quit Gradebook.
View Grade Scales

View the grade scales available to all teachers using PowerTeacher Gradebook.
Note: In PowerTeacher Gradebook, teachers cannot modify grade scales used for additional
final grade functions related to reporting terms.
How to View Grade Scales

1. On the PowerTeacher Administrator main window, click Gradebook > Grade
Scales. The Grade Scales page appears.
2. Click the name or description of the grade scale you want to view. The Grade
Scales page displays the details of the grade scale.
Manage Standards and Measures Settings

Manage settings for displaying citizenship, standards, and assignments with standards in
PowerTeacher Gradebook. You can manage these settings by the individual school or by all
schools.
Note: You must have access to the school for which you want to enable these settings. For
more information, see Manage Administrator Account Settings.
Gradebook 19
How to Manage Standards and Citizenship Settings

1. On the PowerTeacher Administrator main window, click Gradebook > School
Usage. The School Usage page appears.
2. Select the applicable checkboxes for each school.
3. Click Save. The settings are saved.
Set Standards Final Grade Calculation

For each school, identify the default standards final grade calculation, and determine if
teachers can modify the setting in the Gradebook.
When you allow teachers to modify the default settings and the most recent calculation,
their settings override any settings you input on this page.
For more information on each calculation type, see the Calculation Method Descriptions in
the PowerTeacher Gradebook User Guide.
How to Set Standards Final Grade Calculation

1. On the PowerTeacher Administrator main window, click Gradebook > Calculation.
The Calculation page appears.
2. For each school listed, select the applicable default calculation mode from the
Default Standards Final Grade pop-up menu.
3. Select the Teacher Modify Default checkbox to allow teachers to change the
calculation mode in the Gradebook. To disable this feature, leave the checkbox
deselected.
4. Click on the Most Recent Calculation link to change the most recent score calculation.
For more information, see Edit Most Recent Score Calculation.
Note: The recency calculation is only used with the Most Recent X calculation mode.
5. Select the Teacher Modify Most Recent checkbox to allow teachers to change the
default most recent score calculation in the Gradebook. To disable this feature, leave
the checkbox deselected.
6. Click Copy First School to copy the setup for the first row to the rest of the rows on
the page. Otherwise, edit each row to apply specific calculations to each school.
Note: Use the navigation links on the bottom of the page to scroll through the list of
schools.
7. Click Save.
Edit Most Recent Scores Calculation

The most recent score calculation allows you to modify the number of recent assignments to
be assessed and the weighting for each assignment.
Gradebook 20
How to Edit the Most Recent Scores Calculation

1. On the PowerTeacher Administrator main window, click Gradebook > Calculation.
The Calculation page appears.
2. For each school, click the Most Recent Calculation value. The Most Recent Number
of Scores dialog displays.
3. Select the number of previous assignment scores to use in the calculation from the
Number of Scores pop-up menu.
4. Click on a value in the Weight column and enter the weight of that assignment in
the calculation. Click OK to enter the value in the field. The Percent automatically
updates based on the number you enter.
Note: The field allows two decimal places to be entered.
5. Click OK to close the dialog.
Note: If the Teacher Modify Most Recent checkbox is selected, the teacher can
change the most recent score calculation in the Gradebook. For more information,
see Set Standards Final Grade Calculation.
Gradebook 21
Class Content
About Class Content

Class Content includes links to information that are packaged and delivered to teachers
using PowerTeacher Gradebook. Create links to classroom content to ensure that teachers
have access to the same class materials across the entire district and to encourage teachers
to reference these tools and information for their classes.
In PowerTeacher Administrator, create links to Web sites, other applications, and content
documents, such as PDF files and Microsoft Word, Excel, and PowerPoint documents. The
documents can be either stored on a file server at the district level or, for those documents
stored external to the district, accessed via links to specific Web addresses. Organize the
links into link groups that can be posted to teachers' Gradebooks.
My First Content Group

The first time you access the Manage Class Content page, a default link group appears
called My First Content Group. You can use this group as a template for creating new links
and link groups. For more information, see Create Links and Create Link Groups.
Create Link Groups

Create a link group to which you can add links. For more information about links, see
Create Links.
Link groups are sorted alphabetically. Though any new groups appear at the bottom of the
page as you add them, the list re-sorts alphabetically the next time you log in. Therefore, it
is ideal to name the link groups accordingly so that the most frequently-used groups appear
at the top of the list.
How to Create a Link Group

1. On the PowerTeacher Administrator main window, click Gradebook > Class
Content. The Manage Class Content page appears.
2. Click Add Link Group. The Link Group Details page appears.
4. Click Update Link Group. The new link group appears as a bar across the Manage
Class Content page.
Sort Link Groups

Drag and drop link groups to organize them into a preferred sort order.
Class Content 22
How to Sort Link Groups

2. With the mouse button, select the link group bar you want to move.
3. With the mouse button pressed down, move selected link group bar to its new
location on the Manage Class Content page.
Edit Link Groups

Edit link group names and descriptions when necessary.
How to Edit a Link Group

2. Click the name of the link group you want to edit. The Link Group Details page
appears for the selected link group.
3. Edit the information as needed.
4. Click Update Link Group. The Manage Class Content page appears.
Create Links
Create links to distribute to selected groups, such as all history teachers at a particular high
school or all PowerTeacher Administrator users. Teachers can integrate these links with their
assignments, comments, and class descriptions in PowerTeacher Gradebook.
Those receiving posted links cannot edit the links; however, pushed links can be copied and
modified within the user's own link groups.
How to Create a Link

2. Click Add Link in the group link bar in which you want to add a new link. The Link
Details page appears.
4. Click Update Link. The new link appears within the selected group bar.
Sort Links
Sort links within a link group. Use the drag-and-drop operation to move links into the
preferred sort order.
Note: Posted links cannot be sorted by the recipient. Define the sort order before posting
links. For more information, see Push Links.
Class Content 23
How to Sort Links

2. Select the link you want to move.
3. Drag the selected link to its new location on the Manage Class Content page.
4. Release the mouse button.
Edit Links
Edit the name, description, and other defining information about a link.
How to Edit a Link

2. Click the name of the link you want to edit. The Link Details page appears.
3. Edit the information as needed.
4. Click Update Link. The Manage Class Content page appears.
Delete Links
Delete a link when it is no longer used for class content.
Note: Deleting a link in PowerTeacher Administrator does not remove the information from
teachers' Gradebooks if the information has already been posted to PowerTeacher
Gradebook.
How to Delete a Link

2. Click Select next to the links you want to delete.
3. Click Delete. The Manage Class Content page appears without the deleted links.
Push Links
To distribute class content to teachers, post one or more links to a specific search group.
Before performing this procedure, either create a search group or a temporary selection.
When posting a link to a group, any additions to the group, such as recently-hired teachers,
receive the posted content automatically as long as the group is not a hand-picked list. For
more information, see About Groups.
Class Content 24
How to Push Links

2. Click Select next to the links you want to post.
3. Click Push. The Push Selected Links dialog appears.
4. Select the group to which you want to post the links.
5. Click Push Links. The Manage Class Content page displays the posted links.
Remove Pushed Links

Remove class content links that have been pushed to a specific School, Course, or Teacher
search group.
How to Remove Pushed Links

2. Click the Name of the link you want to remove. The Link Details dialog appears.
3. Click the arrow next to Push Report to view a list of all pushed links.
4. Click the checkbox next to the link you want to remove.
5. Click Remove Selected Associations. The link is removed from the Push Report
listing and the associated Gradebook.
Class Content 25
Data Exchange
About Data Exchange

The data exchange process allows the importing and exporting, or synchronization, of data
from PowerTeacher Gradebook into the student information system (SIS). While
PowerTeacher Administrator users can manually import and export data, the data exchange
process can also be automatically scheduled and individually managed in PowerTeacher
Administrator.
Note: For the PowerSchool SIS, data exchange is performed in the SIS and is not available
in PowerTeacher Administrator.
View the SIS Configuration Page

PowerTeacher Administrator can be configured to use with one of several Student
Information Systems (SIS). View which SIS your PowerTeacher Administrator program is
configured for.
How to View the SIS Configuration Page

On the PowerTeacher Administrator main window, click Administration > SIS
Configuration. The SIS Configuration page displays the name of the SIS for which your
PowerTeacher Administrator program has been configured.
Schedule Imports
Set preferences for how and when data synchronization will occur. Indicate whether the
synchronization process can be started or aborted manually, and set the range of time in
which the synchronization will take place.
How to Schedule Imports

1. On the PowerTeacher Administrator main window, click Administration > Import
Schedule. The Automated Import Schedule page appears.
2. Click Edit Schedule. The Edit Import Schedule page appears.
4. Click Update. The Automated Import Schedule page appears.
View Exchanged Data

Imports and exports are performed in batches that are often scheduled to be processed
automatically at specific times. View information about these batches, such as how long it
took for an import to complete. During the batch process, the page automatically updates
the Status and Pct Complete columns to display the latest information.
Data Exchange 26
How to View Exchanged Data

1. On the PowerTeacher Administrator main window, click Administration > Manage
Data. The Manage Data page appears.
2. View the information in the Data Ready For Import section.
3. View the information in the Data Ready For Export section.
Import Data
Import information from the SIS to PowerTeacher Gradebooks. Information provided
includes schedule and class data, such as updates to the roster when students add or drop
the class.
How to Import Data

1. On the PowerTeacher Administrator main window, click Administration > Manual
Import. The Import Data Manually page appears.
Export Data
Export final grades from PowerTeacher Gradebooks to the SIS. The exported data is staged
in the database for the SIS to retrieve and store. This process normally runs during a
nightly automated batch process.
How to Export Data

1. On the PowerTeacher Administrator main window, click Administration > Manual
Export. The Manual Data Export Settings page appears.
3. Click Export. The Import Schedule page appears.
Data Exchange 27
Search
About Searching
Particularly for large schools or districts, searching for information related to schools,
courses, and teachers is essential for efficiency within PowerTeacher Administrator. Save
searches as groups to quickly retrieve frequently referenced information.
Perform Searches
Search for school, course, section, teacher, or term information and either save the results
of the search as a group or save the criteria for the search as a query.
Start a search by clicking the Groups tab and clicking the group heading that pertains to the
type of information you are searching for. Depending on your selection, the appropriate
searchable fields appear. Enter search criteria and click add to to add the results to the
result set. For example, on a school search, enter b in the School Name field and click add
to to display all schools that start with the letter r;B. You can also remove and filter
results by criteria you enter in fields. As more searches are performed, the current result
area can get larger and smaller as items are added, removed, or used as filters.
As items are added to the results area, the search summary area updates. This summary
area shows a summary of the criteria used to add, filter, and removed items from the
search selection.
After creating your search results, you can opt to save it as a group. For more information,
see About Groups.
How to Perform a Search

1. On the PowerTeacher Administrator main window, click the plus sign next to the type
of information you want to search in the Groups Sidebar:
School Groups
Course Groups
Section Groups
Teacher Groups
Term Groups
Account Groups
The search dialog appears.
2. Enter search criteria on the School Search page, the Course Search page, the
Section Search page, the Teacher Search page, the Term Search page, or the
Account Search page. The dialog that appears depends on the type of search you
selected.
Note: For more search results, enter partial names or numbers in the search criteria
fields.
Search 28
3. To use a search operator, click the Operators tab and select one of the following
operators:
= : Equal to the search criteria
like : Similar to the search criteria (default operator unless another operator
is used)
< : Less than the search criteria
> : Greater than the search criteria
: Less than or equal to the search criteria
: Greater than or equal to the search criteria
<> : Less than or greater than the search criteria
4. Select one of the following functions:
add to: Adds the search criteria to the current results. This function is similar
to an "OR" statement, where the results of the search meet any search
criteria entered. For example, if high schools numbered 1 and 2 are selected
and you search for and add High School 3 to the results, the results area
displays all three high schools (1, 2, and 3).
remove from: Removes the search criteria from the current results. This
function is similar to a "NOT" statement, or removing an item from an "IN"
statement. For example, if high schools numbered 1-5 are selected and you
search for and remove High School 4 from the results, the results area
displays high schools 1, 2, 3, and 5. If previous search criteria have not been
defined, this option functions the same as the Add To function.
filter by: Applies the search criteria as a filter to the current results, similar
to an "AND" statement. For example, if all schools starting with "A" are
selected and you search for and filter by high schools numbered 1-5, the
results area displays any schools numbered 1-5 that begin with "A," such as
High School 2 (Apple Grove High School) and High School 4 (Adams High
School). If previous search criteria have not been defined, this option
functions the same as the Add To function.
Note: Entering more than one search input value before selecting one of these
options searches all the values for the selected function. For example, to search for
multiple values in fewer steps, enter School Name and School Abbreviation values,
and then click add to. The results of the search that meet both criteria will be added
to the search results.
Note: If you click the wrong button or function by mistake, click Undo.
The result of the search appears. If many results appear, use the quick navigation
links such as << first and next > to navigate between the different pages of
results.
5. To add to the search results, repeat steps 2 through 4.
6. To further refine the search, select items on any page in the search result area and
select one of the following:
Remove selected: This removes the selected items from the search results. The button
is only active if some of the items are selected.
Keep Selected: This keeps the selected items and removes the rest from the search
results. The button is only active if some of the items are selected.
Search 29
Select All: This selects all of the items in the search results. From there, you can select
Remove selected if you are trying to clear the search results.
Note: Using the Remove Selected and Keep Selected functions changes your results
into a hand-picked list. Hand-picked lists are good for very specific searches but will
not allow searches to change with additions to the database. For example, if a new
math section is added, a hand-picked list will not reflect this addition. However, a
search of math sections that was not hand-picked will query the database for all
math sections and the new section will appear in the search results. Since hand-
picking a list is intended to be a final step while searching, the search value fields
and the Add To, Filter By, and Remove From functions cannot be used for this
particular search after creating a hand-picked list.
7. To save the search criteria, create a group. For more information, see About
Groups.
Search 30
Groups
About Groups
After performing a search, you can choose to save the search criteria as a group. For more
information on searching, see About Searching.
You can either create a new group or update an existing group with the current search. In
either case, the saved group is a saved query, not a saved set of results. For example, if the
saved group includes teachers at Apple Grove High School, the group will always include the
teachers currently at Apple Grove High School, regardless of which teachers come and go
throughout the year. If you search for specific records (such as a list of course ID numbers),
the same records appear in the group until it is edited.
For example, you can create groups of schools (numbered 1-600):
Group A - Elementary Schools (Schools 1-300)
Group B - Middle Schools (Schools 301-450)
Group C - High Schools (Schools 451-600)
Group D - Schools with gifted programs (Schools 2, 5, 8, 34, 45, 78,103,165, 248,
305, 402, 405, 408, 448, 501, 512, 599).
Group E - Schools with special education programs (all schools except 202, 342,
507, 576)
You can also use groups as filters for other groups. Using the example above, you can
search for high schools with Work Study programs by starting with Group C (all High
Schools) and including only those with Work Study programs, such as "Group F - Schools
with Work Study Programs (Group C except for Schools 492 and 525)."
Groups can be used throughout PowerTeacher Administrator by using links to the saved
queries. For example, to distribute class content to all high schools, create new links, select
Group C in the example above and post the links. For more information, see About Class
Content.
For more information on creating groups, see Create Groups. Instead of saving a search as
a group, you can create a temporary selection. For more information, see Create
Temporary Selections.
Create Groups
Save search criteria by creating a group.
How to Create a Group

1. On the PowerTeacher Administrator main window in the Groups area, perform a
search. For more information, see About Searching.
2. On the Group Info tab, enter a name for this group. Use a maximum of 75
characters. Do not use spaces.
Groups 31
Note: Group names must be unique within each type of search. For example, you
can save only one Course group named Math. To save another math-related Course
group, choose a different name, such as Math1, Algebra, or Remedial Math.
3. Enter a Description for this group. Use a maximum of 500 characters.
4. Click Save. The Search Saved message appears in the search dialog.
5. Close the search dialog. The group appears under the appropriate information type,
such as School Groups.
Edit Groups
Add or remove records in a saved group by editing the group.
How to Edit a Group

1. On the PowerTeacher Administrator main window in the Groups area, click the arrow
next to the type of information that includes the group, such as School Groups. Any
groups saved for that information type appear.
2. Click the name of the group. The search dialog appears.
3. Perform a search to modify the group. For more information, see About Searching.
4. On the Group Info tab, enter a name for this group. Use a maximum of 75
characters. Do not use spaces.
5. Enter a Description for this group. Use a maximum of 500 characters.
Note: To overwrite the existing group, leave the name of the existing group in the
Name field. To create a new group, enter a unique name in the Name field.
6. Click Save. The Search Saved message appears in the search dialog.
7. Close the search dialog. The group appears under the appropriate information type,
such as School Groups.
Create Temporary Selections

If you do not save your search as a group, you can use the results of the search for
functions you perform infrequently by creating a temporary selection. For example, if you
want to distribute information to three new teachers, perform a search for the three
teachers, place them in a temporary selection, and then post the information to these three
teachers' Gradebook. You can then work with the temporary selection the same as a group
or save the temporary selection as a group.
Note: The temporary selection clears when you log out of PowerTeacher Administrator. To
save the selection, see About Groups.
How to Create a Temporary Selection

1. On the PowerTeacher Administrator main window in the Groups area, perform a
search. For more information, see About Searching.
2. Click Update Temporary. The Temporary Search Updated message appears.
Groups 32
3. Click OK. The search dialog appears.

4. Close the search dialog. The temporary selection appears under the Groups heading
in the Groups area.
Note: To update a temporary selection, either click the temporary selection in the
Groups area and click Update Temporary, or click Update Temporary after
performing a search.
Groups 33
Reports
About Reports
PowerTeacher Administrator includes a report to determine if teachers are ready to submit
their final grades.
Run the Section Readiness Report

Run the Section Readiness Report to verify that you are ready to send information to the
SIS. The report identifies which teachers have indicated that their sections are complete or
incomplete.
How to Run the Section Readiness Report

1. On the PowerTeacher Administrator main window, click Reports > Section
Readiness Report. The Section Readiness Report page appears.
3. Click Run Report. The report results appear.
Note: The report results are sorted by teacher name, by course, and then by term.
The term column appears only if more than one term is selected. If more than one
school is selected, the results are separated per school.
4. Perform any of the following functions:
To re-sort the columns, click the column headings.
To email teachers that appear on the report, click Email. The associated
teachers' email addresses automatically appear on the Send Email dialog. You
can edit the list, using commas to separate each email address. Click Send
Email to send the report to the email addresses listed.
Reports 34
Quit PowerTeacher Administrator
About Quitting
When finished working in PowerTeacher Administrator, it is important to log out of the
application.
Log Out of PowerTeacher Administrator

You can log out of PowerTeacher Administrator from any page in the application.
Note: If you are not actively working in PowerTeacher Administrator, your session may time
out. If so, you need to log in again.
How to Log Out of PowerTeacher Administrator

Click Logout in the navigation bar. The Log In page appears. You must enter your
username and password again to redisplay the PowerTeacher Administrator start page.
Quit PowerTeacher Administrator 35

Appendix: Field Description Tables
Account Details Page

The following tables describe the fields that are visible on this page when performing certain
functions.
Field Description
First Name Enter the PowerTeacher Administrator user's first name.
Last name Enter the user's last name.
Email Enter the user's email address.
Phone Enter the user's phone number.
Roles The selected roles for this user appear.
Security Groups
Field Description
Security Group Select the applicable group, then click Add Group.
pop-up menu
Name Name of the Security Group assigned to the user.
Remove Click the red x to remove the group from the user profile.
Account Permissions
Field Description
Name Name of the function within PowerTeacher Administrator that

require permission management.
Read Select the checkbox to allow read-only access to the function.
Edit Select the checkbox to allow edit access to the function.
Create Select the checkbox to allow create access to the function.
Delete Select the checkbox to allow delete access to the function.
Appendix: Field Description Tables 36

Field Description
Override Select to activate the checkboxes to activate permissions

management for the functions.
District/School Associations
Field Description
Name Name of the school or district.
Type Displays either School or District.
Navigation icons Use the navigation icons to browse through the list.
Selection arrows Select a school or district from the list, then click the arrow
icon to move it to the association list for the user profile
selected.
Subject Area Associations
Field Description
Name Name of the school or district.
Type Displays the association type, either School or District.
Navigation icons Use the navigation icons to browse through the list.
Selection arrows Select a school or district from the list, then click the arrow
icon to move it to the association list for the user profile
selected.
Account Search Dialog

The following tables describe the fields that are visible on this dialog when performing
certain functions.
Field Description
Last Name Enter the last name of the PowerTeacher Administrator account
you want to search for.
First Name Enter the first name of the PowerTeacher Administrator

account you want to search for.

Field Description
School Name Enter the name of the school that includes the PowerTeacher
Administrator account you want to search for.
School Number Enter the number of the school that includes the PowerTeacher
Administrator account you want to search for.
User Name Enter the username of the PowerTeacher Administrator

account you want to search for.
Account Settings Page

functions.
Field Description
Session Timeout Enter the number of Minutes a user can be inactive in

PowerTeacher Administrator before being automatically logged
out.
Administrator Select the checkbox to enable the Administrator Login feature.

Login

Automated Import Schedule Page

functions.
Field Description
Sync Enabled Select the checkbox to allow synchronization.
Password Sync Select the checkbox to allow the synchronization of

Enabled PowerTeacher Gradebook passwords.
Forced Abort Select the checkbox to allow the ability to stop the
Enabled synchronization.
Polling Interval Enter the number of minutes between each polling.
Polling Start Time Enter the time the synchronization will begin. Click the clock
icon to select the time in five-minute intervals or to select Any
time.
Polling End Time Enter the time the synchronization will end. Click the clock icon
to select the time in five-minute intervals or to select Any
time.
Calculation Page
functions.
Field Description
School Lists all schools associated with this user.
Default Standards Choose the default metric to use for pre-populating

Final Grade standards final grades. The metrics are calculated
across the assignment scores.
Select the standards metric from the available list:
Mean (Average): An average of all the student's
assignment scores for the standard.
Weighted Mean: An average of the student's
assignment standards score based on the average of
the total weighted points.
Median: The middle value across all of the student's
assignment scores.
Mode: The most frequently occurring assignment score
for the student on that standard.

Field Description
Highest: The highest assignment score for the student

on that standard.
Most Recent: A calculation based on the most recent
assignment scores. The # of assignments to use is
defined on the standards preferences tab.
None: Does not pre-populate the student's final
standards grade with any value.
Teacher Modify Select the checkbox to allow teachers to change the

Default default metric to be used for standards grades.
Deselect the checkbox to make this option unavailable
to teachers.
Most Recent Click on the value to configure the most recent score
Calculation calculation. For more information, see Edit Most Recent
Score Calculation.
Teacher Modify Select the checkbox to allow teachers to change the

Most Recent default most recent score calculation..
Deselect the checkbox to make this option unavailable
to teachers.
Toggle All Click to select or deselect all checkboxes in the column.
Copy First School Click to copy the setup for the first row to the rest of the rows.
Revert Click to remove all selections on the page.
Save Click to save all selections on the page.
Course Search Dialog

certain functions.
Field Description
Course Code Enter the code number of the course you want to search for.
Course Name Enter the name of the course you want to search for.
Subject Area Enter the subject area that includes the course you want to
search for.
District Name Enter the name of the district that offers the course you want

Field Description
to search for.
School Name Enter the name of the school that includes in their course
catalog the course you want to search for.
School Number Enter the number of the school that includes in their course
catalog the course you want to search for.
Edit Import Schedule Page

functions.
Field Description
Enable automatic Select the checkbox to allow imports to be performed

Import automatically.
Import Gradebook Select the checkbox to import PowerTeacher Gradebook

passwords passwords.
Polling Interval (in Enter the number of minutes between each polling.
minutes)
Automatic Import Enter the time the import will begin. Click the clock icon to
Start Time select the time in five-minute intervals or to select Any time.
Automatic Import Enter the time the import will end. Click the clock icon to select
End Time the time in five-minute intervals or to select Any time.
Stop Import at Select the checkbox to stop the import at the specified time in
Import End Time the Automatic Import End Time, regardless of whether the
import completed or not.
Email Setup Page

certain functions.
Note: Depending on your SIS, this page may not appear.
Field Description
SMTP Server Enter the IP address of the mail server.
Port Number Enter the server port number.

Field Description
Requires Select the checkbox if the server requires a password for

Authentication authentication.
Username Enter the username for the mail server.
Password Enter the password for the mail server.
Requires SSL Select the checkbox if the server requires SSL.
Connection Enter the number of seconds before the server times out the
Timeout (in connection.
seconds)
System Email Enter the email address you want administrators and teachers
to reply to when they receive system-generated email
messages. The system also displays this address as the From
address in an email message.
System Email Enter the name to be displayed on system-generated email.

Display Name
Export Status Page

functions.
Field Description
Batch Created The date and time the import batch was scheduled appears.
Reporting Start The beginning date of the exported data's reporting period
Date appears.
Reporting End The end date of the exported data's reporting period appears.
Date
School The school for which the data was exported appears.
Last Processed The date and time the import was performed appears.
Percent Complete The percentage indicating how much the import has completed
appears.
Batch Status The current state of the import appears.
Delete Export Click to delete the batch process.

Field Description
Batch
Data Management Click to display the Import Schedule page.
Grade Scales Page

functions.
Field Description
[Grade Scale] The name of the grade scale appears.

Name
[Grade Scale] The description of the grade scale appears.

Description
Type The type of information in the grade scale appears, such as

Grades or Numeric.
Editable Select the checkbox to designate that a teacher can modify the
grade scale.
Note: When you select or deselect the checkbox, the setting
changes immediately.
By default, the checkbox is not selected.
Grade The grade included in this grade scale, such as A, B-, or F.
Cutoff The lowest points students can earn to receive this grade
appears, such as earning 3.7 for an A-. The system uses the
next highest cutoff points you define for a different grade to
determine the highest points grade students can earn to
receive this grade.
Percent The lowest percentage students can earn to receive this grade
appears, such as 90 for an A-. The system uses the next
highest cutoff percentage you define for a different grade to
determine the highest points grade students can earn to
receive this grade.
Description A description of the grade appears, such as Superior. This

description appears on grading reports.

Import Data Manually Page

functions.
Field Description
Batch Last The date and time the import was performed appears.
Processed
Time Elapsed The amount of time needed for the import to perform appears.
appears.
Import Now Click to initiate the import batch process.
Skip Batch Click to omit this import batch process from regularly-
scheduled processes.

Import Status Page

functions.
Field Description
ID The identification number of the batch process appears.
Batch Last The date and time the import was performed appears.
Processed
Time Elapsed The amount of time needed for the import to perform appears.
appears.
Import Batch Any errors that occurred during the batch process appear.
Errors
Delete Import Click to delete the batch process. When the Manual Import
Batch page appears, click Delete to confirm.
LDAP Settings Page

functions.
Field Description
Teacher Select the checkbox to enable LDAP authentication.

Authentication
Enabled
Server Name / IP Enter the hostname or IP address of the LDAP directory server.
Address
Port Enter the port to use.
SSL Enabled Select the checkbox to enable SSL between PowerSchool and
the LDAP Directory.
Active Directory Enter the fully qualified domain name of the Active Directory
Qualifier Server.

Field Description
Teacher DC Enter the domain context. This is the path that Active
Directory used to locate the directory in which to validate the
logins.
Teacher Identifier Enter the password for the Teacher DC.
Administrator User Enter the administrator user name.

Name
Password Enter the password for the administrator user name.
Confirm Password Re-enter the password to confirm.
Validate Server Click to establish an anonymous connection to the directory

Connection using the values entered on this page and to authenticate the
connection using the Teacher DC and Password credentials.
Link Details Dialog

functions.
Field Description
Name Enter a name for this link.
Description Enter a description for this link.
Link URL Enter a URL or Web address for this link.
Link Group Select from the pop-up menu the link group to which you want
the link to belong. The group link bar used to select Add Link
is chosen by default. For more information, see Create Link
Groups.
Link Type Select from the pop-up menu the type of link you are working
with. Your selection determines what options are available in
the preview area. The link types include:
Web Application
Web site
PDF
Word Document
Excel Document
PowerPoint Document

Field Description
Video Link
Audio Link
Miscellaneous File
Cancel Click to cancel the procedure. If you entered any information

on the page, you are asked to confirm that you want to cancel.
Update Link Click to save the new link or to save any changes to an
existing link.
Push Report Click the arrow to display details about when and to whom the
selected link was posted.
Select the checkbox next to a link to mark the link for removal.
Remove Selected Click to remove pushed links from the Gradebook.

Associations
Link Group Details Page

functions.
Field Description
Name Enter a name for this link group.
Description Enter a description for this link group.
Manage Class Content Page

functions.
Field Description
Add Link Group Click to add a new link group.
Delete Click to delete a link group.
Push Click to post a link group to teachers' Gradebooks.
Update Click to edit a link group.

Field Description
Add Link Click in the link group bar to add a link to that specific link
group.
[Link Group The name of the link group appears. The link group is a
Name] categorization or set of links created in PowerTeacher
Administrator.
Order The sequence of the links in the link group appears. Drag and
drop links into the desired order. For example, sort history-
related links in chronological order. This is also the order that
appear appears when the links are posted to teachers'
Gradebooks.
Name The name of the link appears.
Description The description of the link appears.
Link The location of the link, such as a URL, appears.
Type Displays the type of link, such as web or document.
Select Click to select the link before performing a procedure, such as

posting the link to teachers' Gradebooks or deleting a link.
Manage Data Page

functions.
Data Ready For Import
Field Description
Details Click to display the Import Status page.
Created Date and time the import batch was scheduled.
Last Processed Date and time the import was performed.
Time Elapsed Amount of time needed for the import to perform.
Status Current state of the import.
Pct Complete Percentage indicating how much the import has completed.

Data Ready For Export
Field Description
Details Click to display the Export Status page.
Created Date and time the export batch was scheduled.
Start Date Date the export started.
End Date Date the export finished.
Manual Batch Export Settings Page

functions.
Field Description
Start Date Enter the date that the export batch should begin using the
format mm/dd/yyyy or mm-dd-yyyy. Alternatively, click the
calendar icon to select the date.
End Date Enter the date that the export batch should end using the
format mm/dd/yyyy or mm-dd-yyyy. Alternatively, click the
calendar icon to select the date.
Schools to import Select the schools you want to include in the export. To select
from multiple schools, press and hold COMMAND (Mac) or CONTROL
(Windows) as you click each of the schools you want to include
in the export.

School Search Dialog

certain functions.
Field Description
School Name Enter a name of the school you want to search for.
School Number Enter the number of the school you want to search for.
School Abbrev Enter the name abbreviation of the school you want to search
for.
School Address Enter the address of the school you want to search for.
District Name Enter the name of the district that includes the school you
want to search for.
School Usage Page

functions.
Field Description
Toggle All Click to select all checkboxes and display standards and
measures in PowerTeacher Gradebook. Click again to deselect
all checkboxes and not display standards and measures in
PowerTeacher Gradebook.
School Name of the school.
Citizenship Select the checkbox to display citizenship in PowerTeacher

Gradebook for the selected school. Click again to deselect and
not display citizenship in PowerTeacher Gradebook.
Standards Select the checkbox to display standards in PowerTeacher

Gradebook for the selected school. Click again to deselect and
not display standards in PowerTeacher Gradebook.
Assignments with Select the checkbox to display assignments with standards in

Standards PowerTeacher Gradebook for the selected school. Click again
to deselect and not display assignments with standards in
PowerTeacher Gradebook.
Auto-Calculate Select the checkbox to provide the ability to automatically

Higher Standards calculate the higher level standards final grade from the lower
level standards in the Gradebook. Click again to deselect and
automatically calculate the higher level standards final grade

Field Description
from the lower level standards in the Gradebook.

Note: This option provides the ability to auto-calculate the
higher level standards as the default setting in the Gradebook,
but this setting can be disabled on the Preferences dialog in
the Gradebook.
Enable push of Select the checkbox to provide the ability to push the
assignment scores assignment scores to the standards assignment score. Click
again to deselect and not push the assignment scores to the
standards assignment score.
Note: This option provides the ability to auto-calculate the
higher level standards as the default setting in the Gradebook,
but this setting can be disabled on the Preferences dialog in
the Gradebook.
Navigation icons Use the navigation icons to browse through the school list.
Revert Click to remove all selections on the page.
Save Click to save all selections on the page.
Section Readiness Report Page

functions.
zzz Description
School Select from the pop-up menu the school that you want to
report on. This list displays only those schools to which you
have been assigned access.
Select Group Select from the pop-up menu the saved Section group that you
want to report on. If a term is not specified in the saved group,
the current report term for the selected school is used. Any
reporting term with the same abbreviation appears only once
on the report. For example, Q1 from one school and Q1 from
another school will appear as one term on the report.
Display Select from the pop-up menu what information to display on

the report:
Period/Day- Displays the period and day combination
of the sections, such as 1(A-B) for a section that meets
first period on A and B days
Section Number - Displays the numbers of the

zzz Description
sections
Both - Displays both the section numbers and
expressions
Section Marked As Select from the pop-up menu which sections to display on the
report:
Completed - Displays the sections that are marked as
ready in PowerTeacher Gradebook
Not Ready - Displays the sections that are not marked
as ready in PowerTeacher Gradebook
All - Displays all sections, regardless of their status
School Year Select from the pop-up menu the school year for which you
want to run this report. The school year is the last year in the
school year name. For example, to run the report for the 2009-
2010 school year, select 2010 from the pop-up menu.
Reporting Term Choose the reporting terms for which you want to run the
report. The reporting terms available are the distinct list of
reporting terms from all schools and terms related to the
section group.
Note: If you are using Internet Explorer and no Reporting
Term options appear, you must modify your Web browser
settings. For more information, see Set Browser
Preferences.
Run Report Click to generate the report.
Email Click to sent the report via email to the associated teachers.
Section Search Dialog

certain functions.
Field Description
Course Code Enter the code number of the course that has the section you
want to search for.
Course Name Enter the name of the course that has the section you want to
search for.
Subject Area Enter the subject area that includes the course that has the
section you want to search for.

Field Description
Section Number Enter the number of the section you want to search for.
Term Code Enter the code number for the term in which the section you
want to search for is offered.
Term Date Range Enter the date range in which the section you want to search
for is offered.
Teacher Search Dialog

certain functions.
Field Description
Teacher Last Enter the last name of the teacher you want to search for.
Name
Teacher First Enter the first name of the teacher you want to search for.
Name
School Name Enter the name of the school that includes the teacher you
want to search for.
School Number Enter the number of the school that includes the teacher you
want to search for.
Teacher Number Enter the number of the teacher you want to search for.
Subject Area Enter the subject area belonging to the teacher you want to
search for.
Term Search Dialog

certain functions.
Field Description
Term Name Enter the name of the term you want to search for.
Term Abbrev Enter the abbreviation of the term you want to search for.
School Name Enter the name of the school that includes the term you want
to search for.

Field Description
School Number Enter the number of the school that includes the term you
want to search for.
School Abbrev Enter the abbreviation of the name of the school that includes
the term you want to search for.

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PowerTeacher Administrator User Guide

About Class Content ..................................................................................... 22

Calculation Page .......................................................................................... 39

About Getting Started

Log In to PowerTeacher Administrator

How to Log In to PowerTeacher Administrator

Reset Your Password

How to Reset Your Password

Current password is not correct.

Set Security Questions

How to Set Security Questions

Change Your Password

How to Change Your Password

View PowerTeacher Administrator Start Page

PowerTeacher Click to return to the start page.

My Account Click to change your password and set up password security

Logout Click to log out of PowerTeacher Administrator. For more

Administration Click to perform functions such as managing accounts and

Gradebook Click to perform functions such as setting Gradebook

Reports Click to access PowerTeacher Administrator reports.

PowerTeacher Administrator Help

About PowerTeacher Administrator Help

Set Browser Preferences

How to Set Browser Preferences for Firefox

How to Set Browser Preferences for Internet Explorer

PowerTeacher Administrator Help 11

How to Set Browser Preferences for Safari

Launch PowerTeacher Administrator Help

How to Launch PowerTeacher Administrator Help

PowerTeacher Administrator Help Window

PowerTeacher Administrator Help 12

PowerTeacher Administrator Help 13

About LDAP Settings

Manage LDAP Settings

How to Manage LDAP Settings

Set Up Security Groups

How to Set Up a Role

Set Up Administrator Login

How to Set Up an Administrator Login

Manage Administrator Account Settings

How to Manage Account Settings

Manage Account Settings

How to Manage Account Settings

Change Your Password

How to Change Your Password

2. Click Change Password. The Change Your Password page appears.

Set Gradebook Preferences

How to Set Gradebook Preferences

How to Set Up Email

Launch Gradebook with Administrator Login

How to Launch Gradebook with Administrator Login

View Grade Scales

How to View Grade Scales

Manage Standards and Measures Settings

How to Manage Standards and Citizenship Settings

Set Standards Final Grade Calculation

How to Set Standards Final Grade Calculation

Edit Most Recent Scores Calculation

How to Edit the Most Recent Scores Calculation

About Class Content

My First Content Group

Create Link Groups

How to Create a Link Group

Sort Link Groups