SAP - HCM Design Enterprise Structure in Personal Administration

ABSTRACT
SAP, has evolved from a

small German start-up to
the world's leading
provider of enterprise
solution software over
course of last three
decades. Today, its offices
are located in more than
130 countries in worldwide.
The pristine intention was
to provide customers with
the dexterity to interact
with a common corporate
database for all wall-to-wall
range of working functional
areas (like Financial,
Logistics, Sales &
Distribution, Human
Resource etc.) into single
database. Now its been
used by many companies
SAP
in their everyday activities.
Vijeth Karthik
RUN Simple. SAP-R/3
Contents
A) Introduction ............................................................................................................. 4
SAP Developments in Versions - ..........................................................................................4
SAP R/1 (1972)............................................................................................................5
SAP R/2 (1979)............................................................................................................5
SAP R/3 (1992)............................................................................................................6
SAPERP (2004) ..........................................................................................................7
SAP HANA (2015)........................................................................................................9
How does SAP helpful in business actions? ........................................................................10
B) Understanding Functional Modules in SAP ............................................................11
SAP-HR module ...................................................................................................................14
A. Foundation ............................................................................................................14
B. Organization Management ...................................................................................16
C. Personal Administration ........................................................................................17
D. Time Management ................................................................................................20
E. Payroll ....................................................................................................................20
F. Global Employment ...............................................................................................22
G. Performance Management System ......................................................................22
H. Enterprise Compensation Management ...............................................................23
I. Reporting in SAP ....................................................................................................23
J. Authorization .........................................................................................................24
C) SAP Consulting process .........................................................................................25
SAP Single-phase Implementation Cycle - ..........................................................................25
SAP Multiphase Implementation .....................................................................................26
D) Business Problem Statement ...................................................................................27
Statement to the problem ...............................................................................................27
E) Solution for the Business problem- ..........................................................................27
Step by step process of creating enterprise structure .....................................................28
Some of the screenshots .................................................................................................31
Bibliography ..................................................................................................................33
Design Enterprise Structure in Personal Administration

2
List of Figure
Figure 1-SAP Developments in Versions........................................................... 4

Figure 2 - SAP R/1 ............................................................................................. 5
Figure 3 - SAP R/2 ............................................................................................. 5
Figure 4 - SAP R/3 ............................................................................................. 6
Figure 5 - mySAP.com ....................................................................................... 6
Figure 6 - SAP R/3 Server .................................................................................. 7
Figure 7 - SAP-ERP............................................................................................. 7
Figure 8 - SAP-ERP BusinessOne........................................................................ 8
Figure 9 - SAP- ERP By Designed........................................................................ 9
Figure 10 - SAP-HANA ....................................................................................... 9
Figure 11 - SAP Centralized Systems R/3 ......................................................... 10
Figure 12 - SAP-HCM ....................................................................................... 12
Figure 13 - SAP-HCM key modules .................................................................. 13
Figure 14 - HR- Foundation ............................................................................. 14
Figure 15 - SAP- Easy Access ........................................................................... 15
Figure 16 - SAP Display IMG ........................................................................... 16
Figure 17 - Organization Management (OM) .................................................. 16
Figure 18 - SAP T-Code PPOME ....................................................................... 17
Figure 19 - Enterprise Structure in PA ............................................................. 18
Figure 20 - Personal Structure in PA................................................................ 18
Figure 21 - Organization structure in PA ......................................................... 19
Figure 22 Integration of OM & PA ................................................................ 19
Figure 23- Time management ......................................................................... 20
Figure 24 - Payroll ........................................................................................... 21
Figure 25 - Performance Management Process .............................................. 22
Figure 26 - Single Phase SAP Implementation Cycle ........................................ 25
Figure 27 - Multi-phase SAP Implementation Cycle ........................................ 26
Figure 28 - Case Study - Enterprise structure .................................................. 28
Figure 29 - PA, PSA's etc.; Scree shots ............................................................. 31

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A) Introduction
SAP a German based company with lengthen as Systems Applications and Products in
data processing; German elucidate as Systeme, Anwendungen, Produkte. On start by 5
IBM engineers called Hopp, Wellenreuther, Hector, Tschira and Platnner in 1970s ad
hoc cerebration the want for the common software which works as common solution for all
Industrial & Corporate database requirements. There pristine intention was to provide
customers with the dexterity to interact with a common corporate database for a wall-to-wall
range of applications.
Now, SAP is known worldwide for its unique innovations that help the customers run their
business with high efficiency. Some of its facts and figures stand as follows More than
263,000 customers in 188 countries. More than 68,800 employees in more than 130
countries. Annual revenue (IFRS) of 1682 billion. Listed under the symbol "SAP" on stock
exchanges, including the Frankfurt Exchange & NYSE.
SAP Developments in Versions -
R1 1972
R2 1979
R3 1992
ERP 2004
S/4
2015
HANA
Figure 1-SAP Developments in Versions

4
The SAP applications consist of several installable units called SAP components. SAP ERP is
largest SAP application, & SAP ERP Central Components (SAP ECC) is the largest
components of SAP ERP.
SAP with different version
SAP R/1 (1972) Here R refers to Real-Time Data Processing and 1 refers to 1 layer
Architecture in which 3 layers called Presentation, Application and Database which
were installed in one System/Server.
SAP R/1
(1972)
Presentation Application Database
Figure 2 - SAP R/1
SAP R/2 (1979) Along with their Dialogue Based Business application, was and a
mainframe which included again 3 layers called Presentation, Application and
Database where it was installed in 2 different servers.
SAP R/2
1979
Dialogue
Based Server
Figure 3 - SAP R/2

5
SAP R/3 (1992) Here it was an up gradation to both of the versions. Where all the
layers are installed in 3 different servers. Presentation- server 1, Application- server 2
& Database- server 3.
SAP R/3
1992
Server 1 Server 2 Server 3
Figure 4 - SAP R/3
A new dimension products based on net over. The new R/3 provide the capability to manage
financial, asset, and cost accounting, production operations and materials, personnel,
plants, & archived documents. It runs on a number of platforms including Windows 2000 to
latest versions & uses the client/server model. SAP has recently recast its product offerings
under a comprehensive Web interface, called mySAP.com, and added new E-Business
applications, including Customer Relationship Management (CRM) & Supply Chain
Management (SCM).
Figure 5 - mySAP.com

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Until 1996 SAP R/3 was traditionally presented. There was an area representing financial
applications, an area for logistics, and one for human resources; the central area represented
the basis and development system. In CLIENT/SERVER based application, utilizing a 3-
tiered model. A Presentation Layer, Client & Interfaces with the user. SAP R/3 is arranged
into distinct functional modules, covering the typical functions in place in an organization.
Each module handles specific business tasks on its own, but are also linked to the others
applicable areas.
SAP R/3 SERVER
Presentation Layer Interfaces with the USER Client
Figure 6 - SAP R/3 Server
SAPERP (2004) An ERP (Enterprise Resource Planning) a software which is

built for organization regardless of its Industry, Size and Strength. A standards based
software for business solutions some are as follows
SAP-ERP
2004
Business All in
BusinessOne ByDesigned Business Suite
One
Figure 7 - SAP-ERP

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1. Business One Standalone version of ERP for SME (Small & Medium Enterprise).
One single, affordable business management solution that integrates the entire business
across Finances, Sales, customer & Operations in the business.
Sales & Service
Management & Inventory &

Administration Distribution
Accounting & Purchasing &

Financials Operations
Figure 8 - SAP-ERP BusinessOne
Advantages of SAP Business One
Rapid Implementation
Lower Costs
Increased Productivity and cost control
Sound business designs
Scalability
2. By Designed Hosted version of SAP for SME. The cloud designed for small
businesses and subsidiaries of large companies. Uses two-tier ERP deployment
model; On the Premise (HQ.) & Cloud (Subsidiaries).

8
Figure 9 - SAP- ERP By Designed
SAP HANA (2015) Its a Hybrid in-memory database that combines row-based,
column based & object-based database technology. It is optimized to exploit the
parallel processing capabilities of new multi-core CPU architectures and technologies.
SAP HANA is a data-source-agnostic and flexible application that enables customers
to analyze and process large volumes of data from SAP and non-SAP systems in real
time.
SAP HANA
2015
Speed Scale Flexible

Figure 10 - SAP-HANA

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How does SAP helpful in business actions?
The SAP application will use a centralized system which will be interlinked with a single
server which help us to work on. It will be helpful in all the departments in the business level
where a common Server database will be stored and be interlink to work all the business
related within the organization.
Inventory
Sales
Finance
CUSTOMERS
Centralized
System R/3
Production
Planning HR
Shop Floor
Vendors
Executive
Figure 11 - SAP Centralized Systems R/3
Benefits of it
Eliminates the duplication, discontinuity & redundancy in data.
Provides information across departments in real time.
Provides control over various business process.
Increases productivity, better inventory management, promotes quality, reduced
material cost, effective human resource management, reduced overhead boosts
profits.
Better customer interaction, increased throughput. Improves customer services.

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B) Understanding Functional Modules in SAP
1. SAP FICO
2. SAP MM
3. SAP SD
4. SAP HR
5. SAP CRM
SAP FICO (Financial Accounting and Controlling)

SAP FICO is the important module where both Finance and Controlling records
financial transaction data. FI collects, records and processes the financial transaction
and information on a real-time basis and provides reports for statutory reporting
purpose.
SAP MM (Material Management)

Material Management is one of the important topic in SAP which deals with
Procurement and inventory function occurring in the day to day transaction of an
organisation. It involves many other aspects like purchasing of goods receiving of
goods managing day-to-day consumption etc. MM is integrated with all other modules
in SAP.
SAP SD (Sales & Distribution)

Another important module in SAP is S&D which handles the order processing, pre-
sale activities, receiving and managing sales orders, delivering products to customers,
generating bills managing shipment and distribution of goods to consumers.
SAP HR (Human Resource)

This module deals with human resource management of organisation where this topics
deals with the hiring of an employee to till his termination from the organisation. It
consist of sub topics like as Payroll, Personnel Management, Recruitment, Time
Management & Organisation management.
SAP CRM (Customer Relationship Management)

A very important topic to a real world business to a software also. SAP CRM is such
module which deals with the managing the customer relationship. This module help
business become more knowledgeable about the customer.

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SAP-Human Capital Management (SAP-HCM) Its one among important objective of
master data administration of SAP and is also called SAP Human Resource (HR) or SAP
Human Resource Management System (SAP-HRMS). SAP-HCM have many sub modules
bifurcations & all these modules are integrated with one another.
Organizational
Management
(OM)
Personnel
MSS Administration
(PA)
Time
ESS Management
(PT)
SAP
Compensation
Management
HCM Training &
Event
Management
(TM)
Workforce Recruitment
Planning (PB)
Personal
Development Payroll
Figure 12 - SAP-HCM

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The key modules SAP HCM are as follows,
Organizational Management(OM)
Personnel development, personnel cost planning, event

management, etc.
Personnel Administration (PA)
Personal & organizational structure, infotypes, integration

with time & payroll, etc.
Time Management (PT)
Time recording, Attendance, time schedule, shift

management, etc.
Payroll
Payroll types, payroll group configuration, primary and

secondary wages, gross pay, bonus, etc.
Recruitment (PB)
Hiring an employee, maintaining HR master data, etc.
Training and Event Management (TM)
Identifying training needs, scheduling training, training cost

management, etc.
Figure 13 - SAP-HCM key modules

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SAP-HR module
A. Foundation
B. Organization Management
C. Personal Administration
D. Time Management
E. Payroll
F. Global Employment
G. Performance Management System
H. Enterprise Compensation Management
I. Reporting in SAP
J. Authorization
A. Foundation
In SAP as base we have two type of foundation as in the following figure below,
Administration
Foundation
Guides
SAP HCM
Implementation
Guides
Figure 14 - HR- Foundation
Administration Guides
They are intended for administrators who work with the product regularly. Some of its
transaction code are PA30 - Maintain HR Master Data, OOAC - HR: Authorization main
switch, OOSB -User (Structural Authorization), PRMS - Display HR Master Data, PBAW -
Maintain T750B, PBAE - Applicant pool. SAP implementation partners and SAP
consultants should also see the Implementation section below,
Action Search - Enabling, using, and managing action search

Admin Center - Enabling and using the Admin Center
Batch Rules Processing - Using OffCycleEventBatch
Configuring Custom Navigations
Deeplinks
Directory Search Version Comparison
Extension Center - Enabling and using the Extension Center
Instance Synchronization - Using and monitoring instance synchronization
Job Profile Builder
New Home Page Upgrade Information
People Profile - Configuring the people profile UI for employee profile
Presentations
Public Profile - Enabling and managing the public profile for employee profile

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Role - Based Permissions (RBP)
SAP SuccessFactors Mobile Deployment Guide
SAP SuccessFactors Mobile Security Guide
SuccessFactors Home Page - Configuring and managing the SuccessFactors home
page
Theme Manager.
Using Business Rules in SuccessFactors.
Using the Performance Metrics Portal.
V12 Profile - Enabling and managing the V12 profile UI for employee profile.
SAP Easy Access

Master Data Entry
Transaction Data Entry
Figure 15 - SAP- Easy Access
Implementation Guides
These are available for SAP implementation partners and SAP consultants.
Document Management
Implementing Business Rules in SuccessFactors
Instance Synchronization - Enabling and configuring instance synchronization
Metadata Framework (MDF)
Role-Based Permissions (RBP)
SAP HANA Cloud Platform, Extension Package for SuccessFactors
Scheduled Job Reporting Tool
Talent Search

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Where Configuration
Takes Place
Figure 16 - SAP Display IMG
B. Organization Management
Its a sub module of SAP which enables the organization to:
Depict the organization and reporting structure and current organizational plan
Analyze Current organizational plan
Create additional organizational plan
Create effective workflow management
Figure 17 - Organization Management (OM)

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The T Code PPOME allows the user to view the data in a hierarchical view. Objects can be
created or maintained in this view.
The screen contains four distinct sections. Descriptions of the sections are below.
Search Area-allows the user to search for objects in the system. By clicking on the
particular object, the user may conduct a variety of searches.
Selection Area-displays the results of the search.
Overview Area-displays the specific search result that is highlighted in Selection
Area
Detail Area-displays the specific item highlighted in Overview Area
An organizational plan can be made with many object types, although the five basic
Object types are the building blocks.
Figure 18 - SAP T-Code PPOME
C. Personal Administration
It is a sub-module of SAP-HCM. It handles the task of administration of Employees related
data. It saves time and cost by easing regular administrative task on employee related data and
functions.
It stores the complete employee related data in a structured way and automatically
checks the integrity of data.
Using Personnel Administration, employee administration will be easy and effective.
It manages the functions like Employee Master Data maintenance, payroll calculations,
employee benefits, their personal data etc.
It also helps to track various details like cost and compensations spend for employees.
It helps he large organizations to deal the employees in a standardized way.
All the data about an employee will be stored in HR info-types.
Administrator can search, edit, and delete the records.
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Structures in PA
Enterprise Structure
Personnel Structure
Organizational Structure
Enterprise structure It is bifurcation of the employees according to their work location and
Geographical region
Figure 19 - Enterprise Structure in PA
Personal structure It is the bifurcation of employees in terms of the type of relationship an

employee holds with the company or the level of employment.
Figure 20 - Personal Structure in PA

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Organization Structure
It is the hierarchical presentation of an organization into various departments according to the
functionality and Business Process
Figure 21 - Organization structure in PA
Integration of Personnel Administration and Organizational Management

If you integrate PA and OM, you can enter a position in the Actions Infotype (0000)
Figure 22 Integration of OM & PA

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D. Time Management
In Time Management, Employee working times are
Calculated
Valuated
Used in business processes
Components of time management are as follows,
Shift planning
Cross-Application time sheet
Time data recording and administration
Time Evaluation
Incentive Wages
Figure 23- Time management
E. Payroll
You can use this component to calculate remuneration for work done for each employee. The
system calculates the gross and net pay, which comprises the individual payments &
deductions that are calculated during a payroll period, and are received by an employee. The
payments and deductions are included in the calculation of the remuneration using different
wage types. After the remuneration payroll you can carry out various subsequent activities.
Those are like remuneration statement, Lists and evaluations.

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Figure 24 - Payroll
Prerequisites of Payroll
Data Required for Customizing Payroll
Enterprise structure (Personnel area, Personnel sub area)
Organization Management
Personnel Administration (Payroll area, Control Record)
Time Management (Infotype 0007)
Payroll procedure in the Company
Taxes and Statutory compliances
Payroll is based on payroll driver; the country specific payroll drivers take the statutory and
administrative regulation of a country into account. Since the payroll driver has a module
structure, you can use the customizing functions to quickly modify the payroll procedure to
meet the requirements of your enterprise.
Payroll driver - you can use run payroll. In SAP payroll system, you have country specific
payroll drivers with the technical names.
1. RPCALCX0 - It contains No data about TAX social insurance regards for NET
remuneration
2. HXXCALC0 - It contains data about Tax and social insurance regulations for net
remuneration.
Note - "X" is the country specific.
Ex - USA - RPCALCU0, India - HINCALC0

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F. Global Employment
Global Employment refers to an employee scenario where an employee can have
multiple number of personnel assignments in several different countries.
Most cases, only two countries will be involved. However, it is possible to have
multiple countries involved.
In such cases, the employee is placed on an international assignment and may return
after a certain period of time.
Components of SAP Global Employment Solution

Person ID Concept: Each employee receives a unique Identification number.
Management of Global Employees: An employee has various personnel assignments
in different countries. The new assignment is planned and monitored through the
Infotype 0705 Checklist
Payroll for Global Employees: The payroll solution for global employees is called
the Payroll for global employees. The payroll in the different countries can be run
simultaneously and can exchange Information between one another, if necessary.
G. Performance Management System

The PMS is one of the important module in SAP HCM. It includes all the managerial aspects
including individual level, team/project level, organization level. The following table below
is representation of Performance Management Process,
Setting Setting Setting

Mid Year
Corporate Departmental Individual
Review
Goals Goals Objectives
Follow Up Final 360 Degree

Self Evaluation
Process Evaluation Feedback
Figure 25 - Performance Management Process
Benefits of PMS are as follows

Simulate performance
Manage goals
Review Goals
Appraise Performance

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H. Enterprise Compensation Management
Compensation is a key factor in attracting and keeping the best employees and ensuring that
an organization has the competitive edge in an increasingly competitive world. Compensation
includes all forms of direct wages, salaries, incentives, commissions and bonuses given to
the workforce of an organization. Compensation management is one of the key activity that
support workforce performance and talent management process.
Compensation Administration
Perform compensation reviews including fixed pay, variable pay, and LTIs.
Apply eligibility rules and guidelines based on different criteria such as performance
ratings.
Implement approval cycles if required feedback, and compensation administration.
Long-Term Incentives
Administer LTI processes such as granting, vesting, life events, and taxation.
Budgeting
Create and maintain monetary and non-monetary budgets for the compensation
planning and LTI granting process.
Job Pricing
Export employee salary data for participation in salary surveys.
Import salary survey data and create market composite results.
Age and weight market data, compare internal and external pay and adjust company
pay structure if required.
I. Reporting in SAP
SAP Human Resources provides you with more than 200 standard reports. They enable you
to perform standard reporting simply, and without you having to spend time and money on
development. This section gives you an overview of the standard reports that are available in
the following areas of Human Resources Management:
Personnel Management
Time Management
Payroll
Training and Event Management
Organizational Management
The term report is used in the HR Reporting manual to mean executable programs that read
data from the database and then report on the data without changes being written to the
database. Reports in HR can be ABAP reports or queries.
Activities
A report is usually executed as follows:
1. You start the report from the SAP Easy Access menu, an info system, an application,
or the ABAP Editor, for example.
2. This takes you to the selection screen, in which you enter the required selection
parameters. By doing so, you determine the conditions that apply when the report is
executed. If you only want to report on a specific group of employees, for example,
you enter an organizational unit.
3. You start the report.

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4. The system reads data from the database, processes it in accordance with the report
you specified, and outputs the result.
5. Depending on how the data is output, you can continue processing, print, and export
the data.
J. Authorization
In certain contexts, you may need several authorizations to perform an operation in the SAP
system. The resulting contexts can be very complex. The SAP authorization concept has been
realized on the basis of authorization objects to provide an understandable and easy-to-follow
procedure. Several system elements that are to be protected from an authorization object.
Authorization objects enable complex checks with multiple conditions for an authorization
that allows the user to perform an action. An authorization object groups up to ten
authorization fields that are checked in anANDrelationship. For an authorization check to be
successful, all field values of the authorization object must be maintained in the user master
data. Authorization objects are assigned to object classes for purposes of clarity. The
authorization objects for mySAP HR belong to the HR (Human Resources) object class.
You can display or edit the authorization objects and their fields using transaction SU21. You
can also use this transaction to create new object classes and authorization objects. The
authorization objects of the HR (Human Resources) object class have, as with all SAP
authorization objects, up to ten fields that are read by the system during an authorization check.
The P_ORGIN object (HR: Master Data) used in the standard SAP system consists of the
following fields:
Table 1 - Authorization
AUTHORIZATION LONG TEXT

FIELD
INFTY Info type
SUBTY Subtype
AUTHC Authorization level
PERSA Personnel area
PERSG Employee group
PERSK Employee subgroup
VDSK 1 Organizational key

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C) SAP Consulting process
Consulting with SAP Project Lifecycle with Different stages approach by Business to
implement SAP into their business is as follows,
SAP Single-phase Implementation Cycle -
Figure 26 - Single Phase SAP Implementation Cycle
A typical SAP project undergoes the following stages in its lifecycle
Evaluation Evaluation may be a decision to choose between different software vendors or

selection of products from a single vendor.
Project Preparation Since a SAP implementation intends to map the organization processes
to the ones defined by SAP, the implementation needs to have on-board people with complete
knowledge of the organization business processes. The project preparation phase, amongst
other things, aims to identify this team.
Business Blueprint A business blueprint includes what modules of a SAP product would
be used and the mapping of the existing business processes to the processes provided by SAP.

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Realization The actual work of customizing the SAP software to be in sync with the
organizations business processes is done in this phase. It includes customization of existing
SAP package and solution along with the development of new objects based on requirement.
Testing The changes made in the realization phase need to be tested in isolation as well as
in a consolidated manner using real-time data. This is done in the testing phase.
Final Preparation The production system is prepared using the changes from the realization
and testing phases. Certain activities need to be done directly in the production system as well.
These activities take place during the final preparation phase.
Go-live In this stage, the final product is released to the end-users. The go-live may be done
in a Big Bang (all modules at one go) or in a phase-by-phase manner.
Sustain / Support The project now moves into the sustain and support phase where the
end-users issues would be resolved and ongoing maintenance of the system would be taken
care of.
SAP Multiphase Implementation
Figure 27 - Multi-phase SAP Implementation Cycle

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D) Business Problem Statement
Case Study
Design Enterprise Structure:
Organization B has offices in Delhi, Mumbai, Ahmedabad and Bangalore. All these offices
have employees in Sales and Corporate Communications department. Employees in Sales
office have public holidays as per the holidays followed by local market and employees in
Corporate communications department have public holidays as per holidays followed by the
respective state government. Holidays followed by local market and state governments are
different.
Organization B is implementing PA, OM and Time Management
How will you design the Enterprise structure? What will be the PA, PSAs and explain with
reasons.
Statement to the problem
In the above case we have to create an enterprise structure naming SIMS Industry Ltd.
Which have office in Delhi, Mumbai, Ahmedabad and Bangalore all these have offices
employees in Sales and Corporate Communications department. Employees in Sales office
have public holidays as per the holidays followed by local market and employees in Corporate
communications department have public holidays as per holidays followed by the respective
state government. Holidays followed by local market and state governments are different.
Hence we cave to create an PA, PSAs which runs sales & Corporate Communication Dept.
assigning Personal administration (PA), Organizational management (OM), Time
management (TM) to each of the PSAs as they are following the work timing of respective
state gov. and local market. As the have to be assigning the position and set of Jobs pertaining
to respective work.
E) Solution for the Business problem-
Below is a diagram representing the enterprise structure in an tabular format as follows,

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SIMS Industry Ltd.
Bangalore as Cost Center(H.Q.)
Bangalore Munbai Ahmedabad Delhi
Sales Sales Sales Sales
Corporate Corporate Corporate Corporate

Communication Communication Communication Communication
Dept. Dept. Dept. Dept.
Figure 28 - Case Study - Enterprise structure
As shown in the above diagram SIMS Industry Ltd. is considered as Personal Area (PA) of an
organization level, Personal Sub-Area as Delhi, Mumbai, Ahmedabad and Bangalore with cost
center or Headquarters (HQ) as Bangalore. Where we need to manage an individual office
functions to each Personal Sub-Areas (PSAs). Implementing SAP functions with Personal
Administration, Organization Management & Time Management. For each PSAs whose area
function is to work on Sales office which have public holidays as per the holidays followed
by local market & Corporate Communication department Office follow public holidays as per
holidays followed by the respective state government. Hence the above s scenario represent
both Local as well as the respective state government.
Step by step process of creating enterprise structure
Step 1 Create an Org. Unit company code 50006456 as SIMS Industry Ltd. Whose
cost center will be Bangalore.
Step 2 Create a PA
50012306 - SIMS Mumbai Industry Ltd.
50012307 - SIMS Bangalore Industry Ltd
50012308 - SIMS Delhi Industry Ltd
50012309 - SIMS Ahmedabad Industry Ltd
(Which helps to follow the work timing according to Location area wise)
Step 3 Create a PSAs
1. Sales
2. Corporate Communications department

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Step 4 Create positions & jobs for both functionalities
Step 5 Assign Personal Administration, Organization management (OM), Time
Management (TM) to each of the PSAs
Step 6 Assigning holidays to those PSAs according to the local and state government. In
IMG. Some of the holidays are as follows,
Key National holiday Regional holiday
Mumbai
Local market
Different areas of the city are closed on different days. For example, Shops in South Mumbai
are closed on Sundays, Bandra is closed on Thursdays, Dadar and Central Mumbai are
closed on Mondays.
State gov
Sun feb19 Chhatrapathi Shivaji Maharaja Jayanti Maharashtra only

Thu Jan26 Republic day commemorates the establishment of the constitution of India
Tus Mar28 Ugadi Telugu and Kannada New Year. Maharashtra only
Mon May01 Maharashtra day Maharashtra only. Commemorates formation of the
state of Maharashtra on 1may 1960
Wed May10 Buddha Purnimaa Birth of Buddha
Mon June26 Idul Fitr many states
Tue Aug15 Independence day
Mon Oct02 Mahatma Gandhi birthday Gandhi Jayanthi
th
Sun Oct01 Muhrram (10 day) Day of Ashurah
Thu Oct19 Deewali Maharashtra (Lakshmi pujan)
Fri Oct20 Deepavali Karnataka, Maharashtra
Mon Dec25 Christmas day Observed in all states
Delhi Local market & State gov.
Thu Jan05 350th birthday of Guru Gobind Singh Delhi. Govt. only
Sat Jan14 Pongal also known as Makar Sankranthi, Lohri, Bihu, Hadaga, Poki
Thu Jan26 Republic day commemorates the establishment of the constitution of India
Thu Oct05 Mahatishi Valmiki birthday Delhi, Karnataka
Mon Dec25 Christmas day observed in all states
Bangalore Local market & State gov
Sat Jan14 Pongal also known as Makar Sankranthi, Lohri, Bihu, Hadaga, Poki
Thu Jan26 Republic day commemorates the establishment of the constitution of
India
Wed Mar29 Ugadi Kannada New Year Karnataka
Fri Apr14 Good Friday Friday before Easter Sunday

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Sat Apr29 Basava Jayanthi Karnataka only the most imp festival of the
Lingayaths
Sat Sep 02 Idul Juha many states
Tue Sep19 Mahalaya Karnataka only
Sat Sep30 Vijaya Dashami Karnataka
Thu Oct05 Mahatishi Valmiki birthday Delhi, Karnataka
Wed Oct18 Naraka Chaturdashi Karnataka
Fri Oct20 Deepavali Karnataka & Maharashtra
Wed Nov01 Kannada Rajyothsava Bangalore only, Karnataka formation
day
Mon Nov06 Kanakadasa Jayanthi Karnataka only
Mon Dec25 Christmas day observed in all states
Ahmadabad Local market & State gov.

Thu Jan26 Republic day Commemorates the establishment of the constitution of
India
Fri Apr28 Parashurama Jayanti Gujarat only
Tue Aug15 Independence Day
Mon Oct02 mahatma Gandhi birthday Gandhi Jayanthi
Fri Oct20 Vikram Samvat New year Gujarat only
Sat Oct21 Bhai Bij Gujarat only
Mon Dec25 Christmas day Observed in all states
Separate
Thu sep21 Muharram observed mainly by the Shia Muslim
community
Note
Only the secular holiday of republic day, Independence Day and Mahatma Gandhis
birthday are observed nationally. Public holiday in India tend to be observed on a
strictly regional basis. The above dates are government of India holidays, when
government offices will be closed nationwide. In addition, there are numerous
festivals and fairs which are also observed in some states as holidays, the dates of
which change from year to year.
Muslim festivals are timed according to local sightings of various phases of the moon
and the dates given above are the latest known dates
Although not Government officials holiday, Christmas day and New Years Day are
observed nationally.

30
Some of the screenshots are as follows,
Figure 29 - PA, PSA's etc.; Scree shots
Above figure is showing the PA SIMS Industry Ltd. And PSAs SIMS Mumbai,
Bangalore, Delhi and for Ahmedabad.
Showing the PSAs

Position & Work teams

31
OM - Creating
Employee group &
Employee Sub-group.
Time Management (TM)

creating holiday & work time
according to both Local market
& respective State Gov.

32
Bibliography
Books
Agrawal, P. (1 December 2010). SAP HR Personal Administration and Recruitment:

Technical reference and learning guide. PHI; 2nd edition edition.
S, G. K. (25 June 2014). SAP HCM - A Complete Tutorial. Packt Publishing.
Mahn, K. (2 January 2007). SAP R/3 HR Human Resource Management. GRIN Verlag; 1
edition.
Websites -
Point, T. T. (2016). Tutorials Point. Retrieved from www.tutorialspoint.com:

https://www.tutorialspoint.com/sap/index.htm
guru99. (n.d.). sap-training-hub. Retrieved from guru99: http://www.guru99.com/sap-
training-hub.html
Solution-HCM, S. L. (2016). SAP Learning Solutions - Human Capital Management.
Retrieved from SAP SE: https://help.sap.com/lso
Tutorials, S. O. (n.d.). SAP Online Tutorials. Retrieved from SAP Online Tutorials:
http://www.saponlinetutorials.com/
YouTube. (2005, Oct 18). Retrieved from https://www.youtube.com/:
https://www.youtube.com/user/SAP/videos

33

SAP - HCM Design Enterprise Structure in Personal Administration

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SAP - HCM Design Enterprise Structure in Personal Administration

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ABSTRACT

SAP, has evolved from a

Design Enterprise Structure in Personal Administration

Figure 1-SAP Developments in Versions........................................................... 4

Design Enterprise Structure in Personal Administration

SAP Developments in Versions -

Figure 1-SAP Developments in Versions

Design Enterprise Structure in Personal Administration

SAP with different version

Presentation Application Database

Figure 2 - SAP R/1

Design Enterprise Structure in Personal Administration

Server 1 Server 2 Server 3

Presentation Application Database

Figure 4 - SAP R/3

Design Enterprise Structure in Personal Administration

SAP R/3 SERVER

Presentation Layer Interfaces with the USER Client

Figure 6 - SAP R/3 Server

SAPERP (2004) An ERP (Enterprise Resource Planning) a software which is

Design Enterprise Structure in Personal Administration

Sales & Service

Management & Inventory &

Accounting & Purchasing &

Advantages of SAP Business One

Design Enterprise Structure in Personal Administration

Speed Scale Flexible

Design Enterprise Structure in Personal Administration

Figure 11 - SAP Centralized Systems R/3

Design Enterprise Structure in Personal Administration

SAP FICO (Financial Accounting and Controlling)

SAP MM (Material Management)

SAP SD (Sales & Distribution)

SAP HR (Human Resource)

SAP CRM (Customer Relationship Management)

Design Enterprise Structure in Personal Administration

Design Enterprise Structure in Personal Administration

Personnel development, personnel cost planning, event

Personnel Administration (PA)

Personal & organizational structure, infotypes, integration

Time Management (PT)

Time recording, Attendance, time schedule, shift

Payroll types, payroll group configuration, primary and

Hiring an employee, maintaining HR master data, etc.

Training and Event Management (TM)

Identifying training needs, scheduling training, training cost

Design Enterprise Structure in Personal Administration

Action Search - Enabling, using, and managing action search

Design Enterprise Structure in Personal Administration

SAP Easy Access

Figure 15 - SAP- Easy Access

Design Enterprise Structure in Personal Administration

Figure 16 - SAP Display IMG

Figure 17 - Organization Management (OM)

Design Enterprise Structure in Personal Administration

Figure 18 - SAP T-Code PPOME

Figure 19 - Enterprise Structure in PA

Personal structure It is the bifurcation of employees in terms of the type of relationship an

Figure 20 - Personal Structure in PA

Design Enterprise Structure in Personal Administration

Figure 21 - Organization structure in PA

Integration of Personnel Administration and Organizational Management

Figure 22 Integration of OM & PA

Design Enterprise Structure in Personal Administration

Figure 23- Time management

Design Enterprise Structure in Personal Administration

Design Enterprise Structure in Personal Administration