STOD OTP PMT 0808 PM PRO 0003 Project Status Report Procedure

OMV (Tunesien) Production GmbH
STOD PROJECT
PROJECT STATUS REPORT PROCEDURE

(Work executed through EPC Contracts)
STOD-OTP-PMT-0808-PM-PRO-0003
Rev No Revision Originator Checked Approved
000 Issued for ITT

Date Date Date
Page 1 of 15
TABLE OF CONTENTS
1 SCOPE 3
2 REFERENCE DOCUMENTS
3 PREPARATION AND REVISION OF THE PROCEDURE 3
4 RESPONSIBILITIES 3
5 CALENDAR 4
5.1 PROJECT CALENDAR 4
6 ROUTINE REPORTS 4
6.1 MONTHLY PROGRESS REPORT 4
6.2 WEEKLY PROGRESS REPORT 5
6.3 DAILY PROGRESS REPORT 5
7 FINAL CLOSE OUT REPORT 5
8 PROGRESS MEETINGS 5
APPENDICES
Appendix 1 Planning & Progress Reporting Calendar Sample

Appendix 2 Monthly Progress Report Sample
Appendix 3 Weekly Progress Report Sample
Page 2 of 15
1 SCOPE
The scope of this procedure is to establish guidelines and parameters for the Progress
Reporting System to be implemented by CONTRACTOR for STOD Project in order to
highlight and report to COMPANY how the Project is progressing at each month ending
during the execution of the Project.
Furthermore the procedure is aimed to define type, contents, layouts and timing for each type
of reports to be prepared and issued on routine basis as a part of the Reporting System.
2 PREPARATION AND REVISION OF THE PROCEDURE
This procedure is issued and revised by the Project Services Team and approved by the
Project Manager.
3 CONTRACTORS RESPONSIBILITIES
Under the leadership of the Project Control Manager, the CONTRACTORs Project Reporting
Engineer, or equivalent figure, is responsible for liaising with the CONTRACTORs Discipline
Team Leaders in order to receive all data and information as necessary to prepare the
Reports as described hereinafter.
Each CONTRACTORs Project Manager, Discipline Team Leader, the Engineering Manager,
the Procurement Manager; Construction Manager and Commissioning Manager are
responsible for providing accurate and timely data as input to the Reporting Engineer.
Page 3 of 15
4 CALENDAR
4.1 Project Calendar

The routine actions related to the progress status reports shall be highlighted in the Project
Calendar as reported as an example in Appendix 1.
The Project Calendar shall include:

Weekly report issue dates
Weekly meetings dates
Monthly report cut-off dates
Monthly report issue dates
Monthly meetings dates
5 ROUTINE REPORTS
The reports expected to be issued on routine basis are the following:

Monthly Progress Report
Weekly Progress Report
Daily Construction Report
5.1 Monthly Progress Report

The Monthly Progress Report is produced by CONTRACTOR and issued to the COMPANY
each month.
The Reporting cut-off date is to be established and the Report is submitted to COMPANY
within 8 working days after the cut-off.
Formal monthly progress meetings are expected to be held to illustrate the major
achievements, areas of concerns, if any, and recovery measures as recorded in the Monthly
Report.
The Monthly Progress Report shall be structured in the following sections:

EXECUTIVE SUMMARY
DETAILED REPORT which includes:

HSE
Interface
Engineering
Procurement Services
Subcontracting Services
Manufacturing and Delivery
Construction and Pre-commissioning
Commissioning
Project Controls
Quality
Areas of Concern
Progress Photographs
Page 4 of 15
The layout and contents of the Monthly Progress Report, as sample, are illustrated in the
Appendix 2.
5.2 Weekly Progress Report

The Weekly progress Report is prepared by CONTRACTOR and issued to COMPANY on
weekly basis. The cut-off date is Friday of every week and the Report is submitted to
COMPANY on the second working day of the following week.
The contents include, but are not limited to:
Brief narratives of the activities performed by each discipline during the week
(Engineering, Procurement, Construction etc.) with highlights on specific
achievements
Areas of concern and proposed corrective actions
Activities planned for next week
List of documents and correspondence transmitted during the week
List of outstanding responses to documents and correspondence requiring response
by either COMPANY or CONTRACTOR.
The layout and contents of the Weekly Progress Report, as sample, are illustrated in the
Appendix 3.
5.3 Daily Progress Report

This report will be needed only for construction activities at SITE and includes, but is not
limited to, the following:
Highlights of the day (expended man-hours, direct and indirect manpower, discipline
breakdown and brief activity description by discipline)
Major Construction Equipment employed
Materials received
Key milestones achieved
Lost time accidents
Major activities of the day
6 FINAL CLOSE OUT REPORT
CONTRACTOR shall prepare a final Closeout report for the works, which shall be submitted
to COMPANY no later than one month after PROVISIONAL ACCEPTANCE. COMPANY will
agree format and content of this report during the later stages of the Project.
7 PROGRESS MEETINGS
CONTRACTOR shall report to and discuss with COMPANY the status of the Contract at
Weekly Progress Meetings and Monthly Progress Meetings.
Page 5 of 15
Page 6 of 15
APP. 1 Example of Project Calendar

MM Monthly meeting MPR Monthly report issue MCD Monthly report cut-off
The 1st Monday after the Monthly report 8 working days after the monthly cut-off Penultimate Friday of the month
WM Weekly meeting WR Weekly report issue

Wednesdays Tuesdays
Holidays
January 2011 February 2011 March 2011

Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat
1 1 2 3 4 5 1 2 3 4 5
MPR/WM MPR/WM
2 3 4 5 6 7 8 6 7 8 9 10 11 12 6 7 8 9 10 11 12
MPR WR MM WR MM
9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19
WR MM WR WM MCD WR WM MCD
16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26
WR WM MCD WR WM WR WM
23 24 25 26 27 28 29 27 28 27 28 29 30 31
WR WM MPR/WM
30 31
April 2011 May 2011 June 2011

1 2 1 2 3 4 5 6 7 1 2 3 4
WM MPR MPR/WM
3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11
WR MM WR MM WR MM
10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18
WR WM WR WM MCD WR WM MCD
17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25
WR WM MCD WR WM WR WM
24 25 26 27 28 29 30 29 30 31 26 27 28 29 30
WR WM MPR/WM
July 2011 August 2011 September 2011

1 2 1 2 3 4 5 6 1 2 3
MPR/WM
3 4 5 6 7 8 9 7 8 9 10 11 12 13 4 5 6 7 8 9 10
WR MM WR MM WR MM
10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 12 13 14 15 16 17
WR WM MCD WR WM
17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24
WR WM MCD WR WM WR WM MCD
24 25 26 27 28 29 30 28 29 30 31 25 26 27 28 29 30
WR WM MPR/WM WR WM
31
October 2011 November 2011 December 2011

1 1 2 3 4 5 1 2 3
MPR/WM
2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 9 10
MPR/WM WR MM
9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17
WR MM WR WM MCD WR MM/WM
16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24
WR WM MCD WR WM WR WM MCD
23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31
WR WM MPR/WM
30 31
Page 7 of 15
APP. 2 Example of Monthly Report
MONTHLY PROGRESS REPORT
N.
MONTH ENDING:
ISSUED FOR COMPANY APPROVAL
REV DATE DESCRIPTION PREPARED CHECKED APPROVED
Page 8 of 15
Executive summary
1.1 HSE
1.2 Interface
1.3 Engineering Services
1.4 Procurement Services
1.5 Subcontracting Services
1.6 Manufacturing & Delivery
1.7 Construction & Pre-commissioning
1.8 Commissioning
1.9 Project Controls
1.10 Areas of Attention
1.11 Major Areas of concern/corrective actions
1.12 Attachments
1.12.1 Overall progress tabulation
1.12.2 Overall project S curve
1.12.3 Overall project manpower histogram
1.12.4 Overall cost trend projection
1.12.5 Major milestones status
1.12.6 Level 2 contract master schedule
1.12.7 Key progress indicators
Page 9 of 15
2 DETAILED REPORT
Each Detailed Report section shall contain a narrative of the major activities undertaken during the
month, planned activities for the next month and deviation from plan.
2.1 Interface
2.2 Engineering
2.2.1 Process design
2.2.2 Safety
2.2.3 Static equipment
2.2.4 Rotating equipment & Packages
2.2.5 Piping design
2.2.6 Civil engineering
2.2.7 Structural steel
2.2.8 Electrical
2.2.9 Instrumentation
2.2.10 Automation & Control
2.2.11 Attachments
2.2.11.1 Engineering document status
2.2.11.2 Engineering progress S curve
2.2.11.3 Engineering progress by discipline
Page 10 of 15
2.3 Procurement Services

2.3.1 Attachment
2.3.1.1Procurement service S curve
2.4 Subcontracting Services
2.5 Manufacturing and Delivery

2.5.1 Attachments
2.5.1.1Manufacturing and delivery service S curve
2.5.1.2Summary status of equipment and material report
2.6 Project Controls

2.6.1 Planning
2.6.2 Cost
2.6.3 Trend and change order status
2.7 Quality
2.7.1 Attachment
2.7.1.1Non-compliance report (NCR) status
2.8 Construction
2.8.1 Attachment
2.8.1.1 Construction S curve

2.8.1.2Construction overall manpower histogram (including by discipline)
2.8.1.3Construction quality report
2.8.1.4Construction site safety report
2.9 Pre-Commissioning
2.10 Commissioning
3 APPENDICES
Page 11 of 15
Example of Progress Curve
Page 12 of 15
Example of Histogram
Page 13 of 15
APP. 3 Example of Weekly Report
WEEKLY PROGRESS REPORT
N.
WEEK ENDING:
ISSUED FOR COMPANY APPROVAL
REV DATE DESCRIPTION PREPARED CHECKED APPROVED
Page 14 of 15
1. EXECUTIVE SUMMARY
This section shall contain a HSE summary (first aides, accidents, lost time incidents etc.), brief
narratives by discipline highlighting major achievements of the week, areas of attention, areas of
concern and proposed corrective action.
2. DETAILED REPORT
Each Detailed Report section shall contain as a minimum a narrative of the major activities
undertaken during the week, planned activities for the next week, deviation from plan and corrective
actions.
2.1. INTERFACE
2.2. ENGINEERING SERVICES
2.1 Process design

2.2 Safety
2.3 Static equipment
2.4 Rotating equipment & Packages
2.5 Piping design
2.6 Civil engineering
2.7 Structural steel
2.8 Electrical
2.9 Instrumentation
2.10 Automation & Control
2.3. PROCUREMENT SERVICES
2.4. SUBCONTRACTING SERVICES
2.5. MANUFACTURING & DELIVERY
2.6. QUALITY
2.7. CONSTRUCTION & PRECOMMISSIONING
2.8. COMMISSIONING
Page 15 of 15

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STOD OTP PMT 0808 PM PRO 0003 Project Status Report Procedure

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OMV (Tunesien) Production GmbH

PROJECT STATUS REPORT PROCEDURE

Rev No Revision Originator Checked Approved

000 Issued for ITT

3 PREPARATION AND REVISION OF THE PROCEDURE 3

7 FINAL CLOSE OUT REPORT 5

Appendix 1 Planning & Progress Reporting Calendar Sample

2 PREPARATION AND REVISION OF THE PROCEDURE

4.1 Project Calendar

The Project Calendar shall include:

The reports expected to be issued on routine basis are the following:

5.1 Monthly Progress Report

The Monthly Progress Report shall be structured in the following sections:

DETAILED REPORT which includes:

5.2 Weekly Progress Report

5.3 Daily Progress Report

6 FINAL CLOSE OUT REPORT

APP. 1 Example of Project Calendar

WM Weekly meeting WR Weekly report issue

January 2011 February 2011 March 2011

April 2011 May 2011 June 2011

July 2011 August 2011 September 2011

October 2011 November 2011 December 2011

APP. 2 Example of Monthly Report

MONTHLY PROGRESS REPORT

ISSUED FOR COMPANY APPROVAL

REV DATE DESCRIPTION PREPARED CHECKED APPROVED

1.3 Engineering Services

1.4 Procurement Services

1.5 Subcontracting Services

1.6 Manufacturing & Delivery

1.7 Construction & Pre-commissioning

1.9 Project Controls

1.10 Areas of Attention

1.11 Major Areas of concern/corrective actions

2.3 Procurement Services

2.4 Subcontracting Services

2.5 Manufacturing and Delivery

2.6 Project Controls

2.8.1.1 Construction S curve

Example of Progress Curve

APP. 3 Example of Weekly Report

WEEKLY PROGRESS REPORT

ISSUED FOR COMPANY APPROVAL

REV DATE DESCRIPTION PREPARED CHECKED APPROVED

2.2. ENGINEERING SERVICES

2.1 Process design

2.3. PROCUREMENT SERVICES

2.4. SUBCONTRACTING SERVICES

2.5. MANUFACTURING & DELIVERY

2.7. CONSTRUCTION & PRECOMMISSIONING

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