Office2008 OS X Shortcuts PDF

Office 2008 Mac OS X
Keyboard Shortcuts
D e s k t o p R e f e re n c e G u i d e
f o r O S X L e op a rd
b y D e a n P i re r a
Copyright 2009 Dean Pirera 1

www.osxkeyboardshortcuts.com
First Compiled in NSW, Australia 2008 by:
Dean Pirera
12 Campbell Crescent Goonellabah, NSW 2480 Australia
ISBN 978-0-9807734-0-8
Copyright Dean Pirera 2008. All rights reserved.
The terms Apple, Macintosh, Mac, OS X, Leopard, Tiger, Panther, Adobe,

Microsoft, Mactopia, the Apple Lounge, Word, Excel, Entourage, PowerPoint, MSN,
Messenger, Windows, Windows Explorer are trademarks of their respective
owners.
DISCLAIMER
Information has been obtained from sources believed to be reliable. However,
because of the possibility of human or mechanical error by our sources, Dean
Pirera does not guarantee the accuracy or adequacy of any information. Whilst
every precaution has been taken in the preparation of this Book, Dean Pirera is not
responsible for errors or omissions, or for damages or loss resulting from the use
of the information contained herein.
Graphic design and layout by Dean Pirera

Ta b l e o f C o n t e n t s
Introduction 4 Keyboard Shortcuts

4 Some Quick Theory
4 Understanding Symbols
5 Included in This Guide
Table 7 Apple Keyboard Symbols
Chapter 1 8-22 Office 2008

9-10 Common Office
Keyboard Shortcuts
10-1 1 Accessibility Options
11-12 Causes for a Keyboard
Shortcut not Working
Chapter 2 13-22 Word 2008
Chapter 3 23-33 Excel 2008
Chapter 4 34-39 PowerPoint 2008
Chapter 5 40-50 Entourage 2008
Chapter 6 51-55 Messenger 2008
More Shortcuts 56 Contact Us

Introduction
Keyboard Shortcuts
This ebook is a complete compilation of Microsoft Office 2008 Word, Excel,
PowerPoint, Entourage and Messenger keyboard shortcuts. Using keyboard
shortcuts instead of your mouse can greatly increase your efficiently and
productivity on your Apple computer.
To learn more about Mac OS X keyboard shortcuts see How to Use Mac OS X
Keyboard Shortcuts for Leopard, available online as a book or ebook at
www.osxkeyboardshortcuts.com.
How to Use Mac OS X Keyboard Shortcuts includes:
Over 1000 quick shortcuts for OS X 10.5 Leopard

Shortcuts for OS X, Finder, Apple Mail, Address Book, Safari, iTunes
Shortcuts for iLife '08 (iPhoto, iWeb, iMovie, iDVD and GarageBand)
In-depth descriptions of all keys and symbols
Mac OS X troubleshooting keys
Accents and special characters
Currency and mathematics symbols
Punctuation and foreign characters
Using the Character Palette to access 1,000s of characters & symbols
Clear concise information tables
Move instantly between applications
Navigate easily to save time and money
Spiral bound in high quality print or ebook pdf
Some Qui ck Theor y

This book is written exclusively for Mac OS X Leopard. Mac OS X means
Macintosh Operating System Version 10 (there were nine other versions before
this one) and "Leopard" is the latest generation in the OS X series.
Operating system is simply the name given to the underlying software that makes
your computer work.
There are two basic ways to give an instruction on your Mac. One is through
pressing the keys on the keyboard and the other is by moving and clicking the
mouse. This book contains hundreds of ways to command your Mac in Office
2008 by pressing just the keys.

Note:
1. Using a non-standard Apple keyboard or altering your default keyboard
shortcut settings may cause some keyboard shortcuts to not function correctly.
2. All keyboard shortcuts included in this book are current with the latest Mac
operating system, OS X 10.5 Leopard.
3. Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other
keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard
shortcuts for laptop computers might also differ.
4. The settings in some versions of the Macintosh operating system and some
utility applications might conflict with keyboard shortcuts and function key
operations in Office.
For information about changing the key assignment of a keyboard shortcut, see
Mac Help for your version of the Macintosh operating system or see your utility
application.
Understanding Symbols
When you click the top menu bar on your screen, for example File, you will see a
vertical menu drop down displaying various words and phrases. These words and
phrases are commands. To the right of some of these commands are groups of
symbols and characters. Two examples are O and S.
This notation is Apple shorthand for keyboard shortcuts - each shortcut refers to
a specific command.
Its important you learn what each symbol represents so that you know which
keys to press when applying a shortcut. This is presented in further detail on the
Keyboard Symbols table (page 5).
Included In This Guide

This meticulously compiled reference guide contains over 870 quick shortcuts for
Office 2008. Keyboard shortcuts have been laid out in clear and precise
information tables providing a solid framework for learning.
Using keyboard shortcuts builds fast navigation skills and helps you gain
confidence on your Mac. Applying even just a few of these shortcuts can save you
time and money.

This book will help you understand Office 2008 on your Mac better and harness
its full potential.
Office 2008 Mac OS X Keyboard Shortcuts is the most comprehensive shortcuts

reference guide of its kind available and is highly recommended for any Mac
Office 2008 user.
Resources
Mactopia at www.microsoft.com
Apple at www.apple.com
The Apple Lounge blog www.theapplelounge.com
Bangalow IT (keyboard shortcuts testing) www.it-remote.com.au

Appl e Keyboard Symbol s
Symbol Key Name Keyboard Label
Command or
Option option or alt
Shift shift
Control control or ctrl
Backward Delete delete or
Forward Delete delete or del or
Escape esc
Eject
fn Fn Key fn
F1, F2, F3 ... F16 Function F1, F2, F3 ... F16
Return return
Enter enter
Power button
Left Arrow
Right Arrow
Up Arrow
Down Arrow
Page Up page up or pg up
Page Down page down or pg dn
Home home
End end
Tab tab
Back-Tab no key
Help help (or ins)
Mouse click no key - mouse click button
(left click on a two-button
mouse)
(not applicable) Clear clear
(not applicable) Caps Lock caps lock
(not applicable) Number Lock num lock
space Space bar (no label)

Chapter 1
Office 2008

Common Office Keyboard Shortcuts
Dialog Boxes
Move to the next box, option, control, or command
in a dialog box
Move to the previous box, option, control, or com-
mand in a dialog box
Exit a dialog box or cancel an action
Editing and Formatting

Undo the last change Z
Redo or repeat the last action Y
Cut the selection (and copy to clipboard) X
Copy the selection to the clipboard C
Copy the selection to Scrapbook C
Paste V
Paste from Scrapbook V
Select All A
Find F
Insert hyperlink K
Working with Files, Applications and Tools

Create a new le or item N
Save S
Print P
Open a le O
Close a le W
Quit the current application Q
Hide the current application H
Hide other applications H
Minimize the window M
View Reference Tools (Entourage) R

Working with Files, Applications and Tools (continued)
View Reference Tools (Excel, PowerPoint, Word) R
Open Project Gallery P
View Help
Accessibility Options
Mac Universal Access Features Used in Oce 2008
Microsoft Office applications use the Universal Access features of Mac OS X.
If it is difficult for you to hear or see or if you have limited dexterity, Universal Access
features can make it easier to use your computer.
To customise preferences, use the Universal Access pane in System Preferences and
consult the following table for information about how Oce applications work with
Universal Access in Mac OS X.
Feature Tab About this Feature

VoiceOver Seeing Hear most menu commands, dialog
boxes, and other elements on your
computer screen. Does not work with
the contents of the main document
window. For example, VoiceOver does
not read your text in a Word docu-
ment.
Zoom Seeing Zoom in on the screen image to make
it appear larger.
Display Seeing Switch the screen to black on white
or white on black, and make other
contrast enhancements.
Flash Hearing Flash the screen when an alert sound
occurs.
Sticky keys Keyboard Oce applications do not override
the Mac OS X full keyboard navigation
keyboard shortcuts that you can use
to move to, select, or activate items
on the screen.
Slow keys Keyboard Turn on slow keys to help you get the
computer to respond properly when
you press keys.
Key repeat rate Keyboard Change how fast a key repeats when
pressed.
Mouse keys Mouse Turn on mouse keys to control the
pointer by using the numeric keypad.
Cursor size Mouse Enlarge the pointer for increased vis-
ibility.

Feature Tab About this Feature
Full keyboard access Mouse Use the keyboard to move between
controls instead of using the mouse.
For a list of full keyboard navigation
keyboard shortcuts, see Mac Help.
Tracking and scrolling speed Mouse Change how fast the pointer moves
across the scre
Resources for Accessibility Features and Services

View Reference Tools (Excel, PowerPoint, Word) R
Open Project Gallery P
View Help
Causes for a Keyboard Shortcut not Working

There are three likely scenarios that may cause keyboard shortcuts to not
work as they should:
Scenario 1
The keyboard shortcut is in conict with a default Mac OS X key

assignment.
Solution
Turn o the Mac OS X keyboard shortcut as follows:
1. On the Apple menu, click System Preferences.
2. Under Hardware, click Keyboard & Mouse, and then click

the Keyboard Shortcuts tab.
3. Find the keyboard shortcut that you want to turn o and then
clear the On check box.
Scenario 2
The keyboard shortcut conicts with a default Expos key assignment in

Mac OS X version 10.3 or later.

Solution
Disable the Expos key assignment as follows
1. On the Apple menu, click System Preferences.
2. Under Personal, click Dashboard & Expos.
3. Under Keyboard and Mouse Shortcuts, on the pop-up

menu for the shortcut that you want to turn o, select .
Scenario 3
The keyboard shortcut conicts with a key assignment of a utility

application..
Solution
Assign the keyboard shortcut to another key as follows:
1. On the Tools menu, click Customise Keyboard.
2. Make the changes that you want.
Please note: To change the assignment of a keyboard shortcut in Word

or Excel, on the Tools menu, click Customize Keyboard.

Chapter 2
Wo r d 2 0 0 8

Aligning and Formatting Paragaphs
Center a paragraph E
Justify a paragraph J
Left align a paragraph L
Right align a paragraph R
Indent a paragraph from the left M
Remove a paragraph indent from the left M
Create a hanging indent T
Remove a hanging indent T
Apply a style S
Start AutoFormat K
Apply the Normal style N
Apply the Heading 1 style 1
Apply the List style L
Assign a Keyboard Shortcut to a Symbol

You can assign a keyboard shortcut to quickly insert a symbol that you use frequently.
For example, if you use the telephone symbol from the Zapf Dingbats font ( ), you can
assign that symbol a keyboard shortcut (for example, T)
1. On the Insert menu, click Symbol.
2. Click the tab with the symbol or special character that you want. If necessary, select a
font on the Font pop-up menu.
3. Click the symbol or character that you want.
4. Click Keyboard Shortcut.
5. In the Press new keyboard shortcut box, type the key combination that you want
to use.
NOTE: A message below the Press new keyboard shortcut box describes any action
currently assigned to that key combination. The key combination that you typed will
replace the current key assignment.
If the key combination you enter does not appear in the Press new keyboard shortcut
box, that key combination is not valid. Valid key combinations must include at least one
modied key (for example, or ) or a Function key (for example, F7).
To cancel the keyboard shortcut assignment, press Escape.
6. Click Assign.

Customise a Keyboard Shortcut
To change the assignment of a keyboard shortcut in Word, on the Tools menu, click
Customize Keyboard.
Data Merge
Merge a document N
Edit a data-merge data document E
Check for errors K
Insert a merge eld F
Document Outline
Promote a paragraph
Demote a paragraph
Demote to body text N
Move selected paragraphs up
Move selected paragraphs down
Expand text under a heading +
Collapse text under a heading -
Expand or collapse all text or headings A
Show the rst line of body text or all body text L
Show all headings with the specied heading level (heading level)
Editing Text and Graphics

Copy text or graphics C or F3
Copy text or graphics to the Scrapbook C
Move text or graphics X or F2 (then move the cursor
and press V or F4)
Create AutoText F3
AutoText is location where you can store reusable text or graphics that you want to
insert quickly by typing only a few characters. For example, you might store a standard
contract clause or a long distribution list for memos. Word comes with some standard
entries, such as Dear Sir or Madam and Respectfully yours.
Paste the Clipboard contents V or F4
Paste the selected clipping from the Scrapbook V
Paste the Spike contents F3
A Spike is an AutoText entry that stores multiple items that youve deleted. Word
continues to store items until you insert the entry as a group in a new location in your
document.

Editing Text and Graphics (continued)
Delete one character to the left
Delete one word to the left
Delete one character to the right or clear
Delete one word to the right
Cut selected text to the Clipboard X or F2
Undo the last action Z
Cut to the Spike F3
Extending a Selection
Press the shortcut keys, and then drag a column boundary
Turn extend mode on F8
Select the nearest character to the left F8, and then press
Select the nearest character to the right F8, and then press
Expand a selection F8 (press once to select a word,
twice to select a sentence, three
times to select a paragraph)
Reduce the size of a selection F8
Turn extend mode o .
Footnotes and Endnotes

To insert a footnote F
To insert an endnote E
Formatting Characters
Change the font F
Increase the font size >
Decrease the font size <
Increase the font size by 1 point ]
Decrease the font size by 1 point [
Change the formatting of characters (Font D
command, Format menu)
Change the case of letters F3
Format in all capital letters A
Apply bold formatting B
Apply an underline U
Underline words but not spaces W

Formatting Characters (continued)
Double-underline text D
Apply italic formatting I
Format in all small capital letters K
Apply subscript formatting (automatic spacing) =
Apply superscript formatting (automatic spacing) +
Remove manual character formatting space
Function Keys
Undo the last action F1
Cut text or graphics F2
Copy text or graphics F3
Paste the Clipboard contents F4
Choose the Go To command (Edit menu) F5
Go to the next pane or frame F6
Choose the Spelling and Grammar command F7
(Tools menu)
Extend a selection F8
Update selected elds F9
*see note below
Go to the next eld F11
*see note below
Choose the Save As command (File menu) F12
*see note below
Copy text F2
Change letters to upper, lower, or mixed case F3
Repeat a Find or Go To action F4
Move to a previous revision F5
Go to the previous pane or frame F6
Choose the Thesaurus command (Tools menu) F7
Shrink a selection F8
Switch between a eld code and its result F9
*see note below
Display a contextual menu F10
*see note below
A contextual menu shows a list of commands relevant to a particular item. Among
items for which you can display a contextual menu are text, tables, words agged by the
spelling checker, and graphics.

Function Keys (continued)
* NOTE: Keyboard shortcuts marked with an * in the above table conict with a default
Expos key assignment in Mac OS X version 10.3 or later. To use these Oce keyboard
shortcuts, you must rst turn o the Expos keyboard shortcuts for these keys. On the
Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.
Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you
want to turn o, select .
Inserting Fields
A DATE eld D
A LISTNUM eld L
A PAGE eld P
A TIME eld T
An empty eld F9
Inserting Paragraphs and Tab Characters in a Table

New paragraphs in a cell
Tab characters in a cell
Inserting Special Characters

A eld F9
A line break
A page break
A column break
A nonbreaking hyphen -
A nonbreaking space space
The copyright symbol G
The registered trademark symbol R
The trademark symbol 2
An ellipsis ;
Moving Around in a Table

Move to the next cell (If the cursor is in the last cell of
a table, pressing TAB adds a new
row)
Move to the preceding cell
Move to the preceding or next row or
Move to the rst cell in the row

Moving Around in a Table (continued)
Move to the last cell in the row
Move to the rst cell in the column
Move to the last cell in the column
Start a new paragraph
Add a new row at the bottom of the table at the end of the last row
Add text before a table at the beginning of a at the beginning of the rst cell
document
Moving the Cursor

One character to the left
One character to the right
One word to the left
One word to the right
One paragraph up
One paragraph down
One cell to the left (in a table)
One cell to the right (in a table)
Up one line
Down one line
To the end of a line or
To the beginning of a line or
Up one screen (scrolling)
Down one screen (scrolling)
To the top of the next page
To the top of the previous page
To the end of a document
To the beginning of a document
To a previous edit, or the location of the most F5
recent edit since the document was last saved
Printing and Previewing Documents

Print a document P
Switch in or out of Print Preview I
Move around the preview page when zoomed in or
Move by one preview page when zoomed out or

Printing and Previewing Documents (continued)
Move to the rst preview page when zoomed out
Move to the last preview page when zoomed out (The key is not available on
all keyboards)
Resizing Table Columns Directly in a Table

Press the shortcut keys, and then drag a column boundary
Move a single column line No key
Retain table width
Retain column sizes to the right
Change table width
Equally resize all columns to the right
Retain table width
Proportionally resize all columns to the right
Retain table width
NOTE: To display a columns measurements in the ruler when you resize the column,
press with these shortcut keys. To nely adjust a column width, turn o snap-to
functionality by pressing with the shortcut keys.
Resizing Table Columns Using the Ruler

Press the shortcut keys, and then drag a marker on the ruler
Retain column sizes to the right No key
Change table width
Move a single column line
Retain table width
Equally resize all columns to the right
Retain table width
Proportionally resize all columns to the right
Retain table width
Reviewing Documents
Insert a comment A
Turn track changes on or o E
Go to the beginning of a comment
Go to the end of a comment (The key is not available on
all keyboards)
Go to the beginning of the list of comments
Go to the end of the list of comments

Selecting Text and Graphics
If you know the key combination to move the cursor, you can generally select the text
by using the same key combination while holding down . For example, moves the
cursor to the next word, and selects the text from the cursor to the beginning of
the next word. To extend a selection:
Select multiple items that are not next to each Select the rst item that you want,
other hold down , and then select any
additional items
One word to the left
One line down
One line up
To the end of a paragraph
To the beginning of a paragraph
One screen down
One screen up
To the beginning of a document
To the end of a document
To the end of a window
To select the entire document A
To a vertical block of text F8, and then use the arrow
keys; press . to cancel selection
mode
To a specic location in a document F8, and then use the arrow keys;
press . to cancel selection mode
Selecting Text and Graphics in a Table

Select the next cell's contents
Select the preceding cell's contents
Extend a selection to adjacent cells Hold down and press or
repeatedly
Select a column in the column's top or bottom
cell. Hold down and press or
repeatedly

Selecting Text and Graphics in a Table (continued)
Extend a selection (or block) F8, and then use the arrow
keys; press . to cancel selection
mode
Reduce the selection size F8
Select multiple cells, columns, or rows that are not Select the rst item you want,
next to each other hold down , and then select any
additional items
Setting the Line Spacing

To set line spacing to:
Single-spaced lines 1
Double-spaced lines 2
1.5-line spacing 5
Add or remove one line of space directly preceding 0
a paragraph
Working with Fields

Update selected elds F9
Unlink a eld F9
Switch between a eld code and its result F9
Switch between all eld codes and their results F9
Run GOTOBUTTON or MACROBUTTON from the F9
eld that displays the eld results
Go to the next eld F11
Go to the previous eld F11
Lock a eld F11
Unlock a eld F11

Chapter 3
Excel 2008

AutoFilters and PivotTable Reports
Display the AutoFilter list or PivotTable page eld
pop-up menu for the selected cell
Select the next item in the AutoFilter list or
PivotTable page eld
Select the previous item in the AutoFilter list or
PivotTable page eld
Select the rst item (Sort Ascending) in the
AutoFilter list or PivotTable page eld
Select the last item in the AutoFilter list or
PivotTable page eld
Filter the list by using the selected item in the
AutoFilter list or PivotTable page eld
Charts
Insert a new chart sheet. F11
This keyboard shortcut conicts with a default Expos key assignment in Mac OS X
version 10.3 or later. To use this Oce keyboard shortcut, you must rst turn o the
Expos keyboard shortcut for this key. On the Apple menu, click System Preferences.
Under Personal, click Dashboard & Expos. Under Keyboard and Mouse Shortcuts, on
the pop-up menu for the shortcut that you want to turn o, select .
Cycle through chart object selection or
Alternate between hiding chart objects, displaying 6
chart objects, and displaying placeholders for chart
objects
Customise a Keyboard Shortcut

To change the assignment of a keyboard shortcut in Excel, on the Tools menu, click
Customize Keyboard.
Data Forms
Move to the same eld in the next record
Move to the same eld in the previous record
Move to the next eld that you can edit in the
record
Move to the previous eld that you can edit in the
record
Move to the rst eld in the next record
Move to the rst eld in the previous record
Move to the same eld 10 records forward
Move to a new record
Data Forms (continued)
Move to the same eld 10 records back
Move to the rst record
Move one character left within a eld
Move one character right within a eld
Select the character to the left
Select the character to the right
Dialog Boxes
Move to the next text box
Move to the previous text box
Switch to the next tab in a dialog box
Switch to the previous tab in a dialog box
Perform the action assigned to the default
command button in the dialog box (the button
with the bold outline, often the OK button)
Cancel the command and close the dialog box
Entering Data on a Sheet

Complete a cell entry and move down in the
selection
Start a new line in the same cell
Fill the selected cell range with the text that you
type
Complete a cell entry and move up in the selection
Complete a cell entry and move to the right in the
selection
Complete a cell entry and move to the left in the
selection
Cancel a cell entry
Delete the character to the left of the insertion
point, or delete the selection
Delete the character to the right of the insertion
point, or delete the selection
Delete text to the end of the line
Move one character up, down, left, or right or
Move to the beginning of the line
Repeat the last action Y
Edit a cell comment F2
Entering Data on a Sheet (continued)
Fill down D
Fill to the right R
Dene a name L
Formatting and Editing Data

Display the Style dialog box L
Display the Format Cells dialog box 1
Apply the general number format ~
Apply the currency format with two decimal places $
(negative numbers appear in red with parentheses)
Apply the percentage format with no decimal %
places
Apply the exponential number format with two ^
decimal places
Apply the date format with the day, month, and #
year
Apply the time format with the hour and minute, @
and indicate A.M. or P.M.
Apply the number format with two decimal places, !
thousands separator, and minus sign (-) for nega-
tive values
Apply the outline border around the selected cells 0
Add an outline border to the right of the selection
Add an outline border to the left of the selection
Add an outline border to the top of the selection
Add an outline border to the bottom of the selec-
tion
Remove outline borders -
Apply or remove bold formatting B
Apply or remove italic formatting I
Apply or remove underscoring U
Apply or remove strikethrough formatting _
Hide rows 9
Unhide rows (
Hide columns 0
Unhide columns )
Add or remove the shadow font style W
Add or remove the outline font style D
Formatting and Editing Data (continued)
Edit the active cell U
Cancel an entry in the cell or the formula bar
Edit the active cell and then clear it, or delete the
preceding character in the active cell as you edit
the cell contents
Paste text into the active cell V
Complete a cell entry
Enter a formula as an array formula
Display the Formula Builder after you type a valid A
function name in a formula
Function Keys
Undo F1
Cut text from the active cell F2
Edit a cell comment F2
Copy text from the active cell F3
Open the Formula Builder F3
Paste text into the active cell F4
Repeat the last Find (Find Next) F4
Close the window F4
Display the Go To dialog box F5
Display the Find dialog box F5
Restore the window size. F5
This keyboard shortcut conicts with a default Mac OS X key assignment. To use this
Oce keyboard shortcut, you must rst turn o the Mac OS X keyboard shortcut for this
key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard &
Mouse. Click the Keyboard shortcuts tab, and then clear the On check box for the key
assignment that you want to turn o.
Move to the next pane in a workbook that has F6
been split
Move to the previous pane in a workbook that has F6
been split
Move to the next workbook window F6
Move to the previous workbook window F6
Check spelling F7
Turn on extend selection mode; used with arrow F8
keys or cursor
Add to the selection F8

Function Keys (continued)
Display the Macro dialog box F8
Calculate all sheets in all open workbooks F9
*see note below
Calculate the active sheet F9
*see note below
*see note below
Maximize or restore the workbook window F10
Make the rst button on a oating toolbar active F10
Insert a new chart sheet F11
*see note below
Insert a new sheet F11
*see note below
Insert an Excel 4.0 macro sheet F11
Display the Save As dialog box F12
*see note below
Display the Open dialog box F12
Display the Print dialog box F12
* NOTE: This keyboard shortcut conicts with a default Expos key assignment in
Mac OS X version 10.3 or later. To use this Oce keyboard shortcut, you must rst
turn o the Expos keyboard shortcut for this key. On the Apple menu, click System
Preferences. Under Personal, click Dashboard & Expos. Under Keyboard and Mouse
Shortcuts, on the pop-up menu for the shortcut that you want to turn o, select .
Ledger Sheets
Show the Category AutoComplete Menu
Move to the previous item in the Category
AutComplete Menu
Move to the next item in the Category
AutoComplete Menu
Scroll up one page in the Category AutoComplete
Menu
Scroll down one page in the Category
AutoComplete Menu
Go to the bottom of the Category AutoComplete
Menu
Closes the Category AutoComplete Menu
Assign the selected category in the Category or
AutoComplete Menu
Show the Priority menu

Ledger Sheets (continued)
Move in the priorities list or
Assign the selected priority in the priority list or
Close the priorities list and return to the cell
Close the priorities list and return to the cell .
Show the menu for the rst variable eld in the 1
header
Show the menu for the second variable eld in the 2
header
Moving and Scrolling in a Sheet or Workbook

Move one cell up, down, left, or right or
Move to the edge of the current data region or
Move to the beginning of the row
Move to the beginning of the sheet
Move to the last cell in use on the sheet, which is
the cell at the intersection of the rightmost column
and the bottom row (in the lower-right corner); or
the cell opposite the home cell, which is typically
A1
Move down one screen
Move up one screen
Move one screen to the right
Move one screen to the left
Move to the next sheet in the workbook
Move to the previous sheet in the workbook
Move to the next workbook or window
Move to the previous workbook or window
been split
been split
Scroll to display the active cell
Display the Go To dialog box G
Display the Find dialog box F
Repeat the last Find action (same as Find Next) G
Move between unlocked cells on a protected sheet

Outlining Data
Display or hide outline symbols 8
Hide selected rows 9
Unhide selected rows (
Hide selected columns 0
Unhide selected columns )
Previewing and Printing

Display the Print dialog box P
In print preview, move around the page when or
zoomed in
In print preview, move by one page when zoomed
out
In print preview, move to the rst page when
zoomed out
In print preview, move to the last page when
zoomed out
Selecting Cells, Columns or Rows

Select the current region around the active cell *
(the current region is an area enclosed by blank
rows and blank columns)
Extend the selection by one cell or
Extend the selection to the last nonblank cell in the or
same column or row as the active cell
Extend the selection to the beginning of the row
Extend the selection to the beginning of the sheet
Extend the selection to the last cell used on the
sheet (lower-right corner)
Select the entire column space
Select the entire row space
Select the entire sheet A
Select only the active cell when multiple cells are
selected
Extend the selection down one screen
Extend the selection up one screen
With an object selected, select all objects on a space
sheet
Alternate between hiding objects, displaying 6
objects, and displaying placeholders for objects
Selecting Cells, Columns or Rows (continued)
Show or hide the Standard toolbar 7
Turn on the capability to extend a selection by us- F8
ing the arrow keys
Add another range of cells to the selection; or use F8
the arrow keys to move to the start of the range
you want to add, and then press F8 and the arrow
keys to select the next range
Select the current array, which is the array that the /
active cell belongs to
Select all cells with comments O
Select cells in a row that don't match the value in \
the active cell in that row. You must select the row
starting with the active cell.
Select only cells that are directly referred to by |
formulas in the selection
Select cells in a column that don't match the value [
in the active cell in that column. You must select
the column starting with the active cell.
Select all cells that are directly or indirectly re- {
ferred to by formulas in the selection
Select only cells with formulas that refer directly to ]
the active cell
Select all cells with formulas that refer directly or }
indirectly to the active cell
Select only visible cells in the current selection Z
Toolbars
Make the rst button on a oating toolbar active F10
When a toolbar is active, select the next button or
menu on the toolbar
When a toolbar is active, select the previous button
or menu on the toolbar
When a toolbar is active, select the next toolbar
When a toolbar is active, select the previous tool-
bar
Perform the action assigned to the selected button
Windows
Switch to the next application
Switch to the previous application

Windows (continued)
Close the active workbook window W
Restore the active workbook window size F5
*see note below
been split
been split
Switch to the next workbook window F6
Switch to the previous workbook window F6
Restore the window size F5
*see note below
Maximize or restore the workbook window F10
Copy the image of the screen to the Clipboard 3
*see note below
Copy the image of the active window to the 4
Clipboard (after pressing and releasing the key
combination, click the window that you want to
take a picture of)
*see note below
*NOTE: This keyboard shortcut conicts with a default Mac OS X key assignment.
To use this Oce keyboard shortcut, you must rst turn o the Mac OS X keyboard
shortcut for this key. On the Apple menu, click System Preferences. Under Hardware,
click Keyboard & Mouse. Click the Keyboard shortcuts tab, and then clear the On
check box for the key assignment that you want to turn o.
Working in Cells or the Formula Bar

Edit the active cell and then clear it, or delete the
preceding character in the active cell as you edit
the cell contents
Complete a cell entry
Enter a formula as an array formula
Cancel an entry in the cell or formula bar
Display the Formula Builder after you type a valid A
function name in a formula
Insert a hyperlink K
Activate a hyperlink (in a cell with a hyperlink)
Edit the active cell and position the insertion point U
at the end of the line
Open the Formula Builder F3
Calculate all sheets in all open workbooks =
Calculate the active sheet =
Working in Cells or the Formula Bar (continued)
Start a formula =
Toggle the formula reference style between T
absolute, relative, and mixed
Insert the AutoSum formula T
Enter the date ;
Enter the time ;
Copy the value from the cell above the active "
cell into the cell or the formula bar
Alternate between displaying cell values and `
displaying cell formulas
Copy a formula from the cell above the active '
cell into the cell or the formula bar
Display the AutoComplete list
Dene a name L
Working with a Selection

Copy the selection C
Cut the selection X
Paste the selection V
Clear the contents of the selection
Delete the selection -
Turn on Show Formulas view +
Move from top to bottom within the selection
(down), or move in the direction that is selected in
Edit in the Preferences dialog box (Excel menu,
Preferences command)
Move from bottom to top within the selection (up),
or move opposite to the direction that is selected
in Edit in the Preferences dialog box (Excel menu,
Preferences command)
Move from left to right within the selection, or
move down one cell if only one column is selected
Move from right to left within the selection, or
move up one cell if only one column is selected
Move clockwise to the next corner of the selection .
Move to the right between nonadjacent selections
Move to the left between nonadjacent selections

Chapter 4
PowerPoint 2008

Changing Views
Show or hide guides G
Switch to handout master view Slide Sorter View
(see diagram below)
Switch to slide master view Normal View
(see diagram below)
Activate the presenter tools Slide Show
(see diagram below)
Switch to normal view Z
Switch to slide sorter view V
Switch to notes view T
Expand the outline pane in normal view X
Switch to slide view C
The image to the right is what you will see on the
bottom left hand corner of a standard PowerPoint
page.
The image indicates the dierent Views available

through keyboard/mouse combination shortcuts
(mentioned above), namely, Slide Sorter View,
Normal View and Slide Show.
Editing Text and Objects

Delete one character to the left
Delete one character to the right
Cut selected text or object X or F2
Copy selected text or object C or F3
Paste cut or copied text or object V or F4
Duplicate selected object D
Increase the font size >
Decrease the font size <
Change the case of letters F3
Apply bold formatting B
Apply an underline U
Apply italic formatting I
Apply subscript formatting (automatic spacing) =
Apply superscript formatting (automatic spacing) + (on the numeric keypad)
Center a paragraph E
Justify a paragraph J

Editing Text and Objects (continued)
Left align a paragraph L
Right align a paragraph R
Undo the last action Z or F1
Open the Format Text dialog box T
Moving Around in Text

One line up
One line down
To the beginning of a word or one word to the left
To the beginning of a paragraph or up one para-
graph
Down one paragraph
To the end of a text box
To the beginning of a text box
Presentations
Create a new presentation N
Open the Project Gallery P
Insert a new slide M
Make a copy of the selected slide in outline view, D
slide sorter view, or in the outline pane in normal
view
Make a copy of the selected slide in notes page D
view, or in the slides pane or notes pane in normal
view
Open a presentation O
Close a presentation W
Print a presentation P
Save a presentation S
Save a presentation with a dierent name, location, S
or le format.
Quit PowerPoint Q

Presentations (continued)
Find text, formatting, and special items F
Find and replace text, specic formatting, and H
special items
Open the Reference Tools F7
Check spelling L or F7
Insert a hyperlink K
Cancel a command, such as Save As
Undo an action Z
Redo or repeat an action Y
This keyboard shortcut conicts with a default Expos key assignment in Mac OS X
version 10.3 or later. To use this Oce keyboard shortcut, you must rst turn o the
Expos keyboard shortcut for this key. On the Apple menu, click System Preferences.
Under Personal, click Dashboard & Expos. Under Keyboard and Mouse Shortcuts, on
the pop-up menu for the shortcut that you want to turn o, select .
Move through multiple open presentations F6 or F6
This keyboard shortcut conicts with a default Mac OS X key assignment. To use this
Oce keyboard shortcut, you must rst turn o the Mac OS X keyboard shortcut for this
key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard &
Mouse. Click the Keyboard shortcuts tab, and then clear the On check box for the key
assignment that you want to turn o.
Duplicate the selected slide D
Selecting Text
From the insertion point to the same point one line
up
From the insertion point to the same point one line
down
All text to the start of the line
All text to the end of the line
From the insertion point to the end of the para-
graph
From the insertion point to the beginning of the
paragraph
From the insertion point to the beginning of the
text box
From the insertion point to the end of the text box

Slide Show
You can use the following keyboard shortcuts while running your slide show in
full-screen mode, with or without the presenter tools.
NOTE: Tip You can press the HELP key during a slide show to see a list of keyboard
shortcuts. (The HELP key is not available on some keyboards).
Perform the next animation or advance to the next N space or
slide
Return to the previous animation or return to the P or
previous slide
Go to slide number The number of the slide that you
want to view, and then press
Display a black screen, or return to the slide show B or .
from a black screen
Display a white screen, or return to the slide show W or ,
from a white screen
Stop or restart an automatic slide show S or +
Start slide show from the rst slide S
Start slide show from the current slide B
End a slide show , . or -
Erase on-screen annotations E
Go to next hidden slide if the next slide is hidden H
Redisplay hidden pointer and/or change the P
pointer to a pen
Redisplay hidden pointer and/or change the A
pointer to an arrow
Hide the pointer and button immediately H
Hide the pointer and button in 10 seconds U
Show or hide the arrow pointer A or =
Display the contextual menu Hold down and
Windows and Dialog Boxes

Close the active window W
Perform the action assigned to a default button in
a dialog box
Cancel a command and close the dialog box
Hide the current window H
Minimize the current window M

Working in a Table
Move to the next cell
Move to the preceding cell
Move to the next line or row
Move to the preceding line or row
Start a new paragraph in a cell
Add a new row at the bottom of the table at the end of the last row
Working with Objects

Duplicate selected object D
Select the next object
Select the previous object
Select all objects and all text A
Move the selected object in the direction of the or
arrow
Nudge the selected object slightly in the direction or
of the arrow
Group the selected objects G
Ungroup the selected objects H

Chapter 5
Entourage 2008

Address Book
Create a new contact N
Open the selected contact O
Show or hide the Preview pane \
Show or hide the folder list B
The folder list is the left pane of the Entourage window that contains folders for
messages, contacts, and other items. If the folder list is not visible, on the View menu,
click Show Folder List. If you are in Calendar view, Show Folder List is on the Calendar
menu.
Select all contacts, if the Address Book is the active A
pane
Cancel the selection of all contacts A
Duplicate the contact D
Delete the contact
Close the current open contact and open the [
previous contact in the Address Book list
Close the current open contact and open the next ]
contact in the Address Book list
Flag the selected contact with Today as Due Date 1
Flag the selected contact with Tomorrow as Due 2
Date
Flag the selected contact with This Week as Due 3
Date
Flag the selected contact with Next Week as Due 4
Date
Flag the selected contact with No Due Date 5
Mark the selected contact as Complete 0
Clear the selected contact's ag '
Copy the selected contact to another address book C
Calendar
menu.
Create a new calendar event N
Open the selected calendar event O
Delete the calendar event
Switch the view to include today T
Calendar (continued)
Open the Go To Date dialog box T
In day view, move to the previous day. In week [
and work week views, move to the previous week.
In month view, move to the previous month.
In day view, move to the next day. In week ]
and work week views, move to the next week.
In month view, move to the next month.
Copy the selected contact to another calendar C
Categories
Assign the selected item to categories ;
Open the Categories dialog box. You can use the ;
Categories dialog box to add or remove a cat-
egory, or to change a category's color.
Designate the category as the primary category S
Common Entourage Functions

Start Entourage without running schedules or (when starting Entourage)
attempting to connect to a mail server. Use this
option to prevent getting connection errors when
using Entourage while you are not connected to
the network.
Switch to a dierent identity Q
Save an item S
Print an item P
Print one copy of an item, without selecting P
printing options
Redo the last action Y
Open the Project Gallery P
Minimize the active window M
Hide Entourage H
Quit Entourage Q
Editing and Formatting Text

Cut the selected text to the Clipboard X
Copy a selection to the Clipboard C
Copy the selection to the Scrapbook C

Editing and Formatting Text (continued)
Paste a selection from the Clipboard V
Paste a clip from the Scrapbook V
Paste a selection from the Clipboard as a quotation V
Paste as plain text V
Make the selected text bold in a note or in an B
HTML message or signature
Make the selected text italic in a note or in an I
Underline the selected text in a note or in an U
Grouped Messages
Read the last unread message of a previous group [
that contains an unread message
Read the rst unread message of the next group ]
that contains an unread message
Read the last message in the previous group [
Read the rst message in the next group ]
Delete the current message and read the last mes- [
sage in the previous group
Delete the current message and read the rst mes- ]
sage in the next group
Delete the current message and open the last [
unread message in a previous group that contains
an unread message
Delete the current message and open the rst ]
unread message in the next group that contains an
unread message
Delete all the messages in the group
Help Window
Open Entourage Help ?
Scroll toward the beginning of a Help topic one
screen at a time
Scroll toward the end of a Help topic one screen
at a time
Scroll toward the beginning of a Help topic one
line at a time
Scroll toward the end of a Help topic one line at
a time

Help Window (continued)
Go to the previous Help topic
Go to the next Help topic
Copy the selection to the Clipboard C
Close the Help window W
Macintosh-style Text Editing

NOTE: For the following editing tasks, you can use standard Macintosh-style keyboard
shortcuts by turning o Oce keyboard shortcuts. To turn Oce keyboard shortcuts
o, on the Entourage menu, click Preferences. Under General Preferences, click
General, and then clear the Use Microsoft Oce keyboard shortcuts for editing text
check box.
Select all text A
Move the cursor left one character
Move the cursor right one character
Move the cursor up one line
Move the cursor down one line
Move the cursor to the top of the current or
previous screen, or to the beginning of the
current selection
Move the cursor to the bottom of the current or
next screen, or to the end of the current selection
Move the cursor to the beginning of the current or
previous word, or to the beginning of the current
selection
Move the cursor to the end of the current or next
word, or to the end of the current selection
Delete the character to the left of the cursor, or
delete the selected text
Delete the character to the right side of the cursor,
or delete the selected text
Insert spaces up to the next tab stop or every fth TAB
character position
Move the cursor to the beginning of the line or to
the beginning of the selected text
Move the cursor to the end of the line or to the end
of the selected text
Move the cursor to the beginning of a message or
to the beginning of the selected text
Move the cursor to the end of a message or to the
end of the selected text

Macintosh-style Text Editing (continued)
Scroll to the beginning of the message
Scroll to the end of the message
Scroll up one screen
Scroll down one screen
Messages
Create a new message N
In the Message list for a newsgroup, create a new N
mail message
Send the open message
Move the open message to the Outbox so that
Entourage sends it the next time you connect to
the server
Send all messages in the Outbox and receive all K
incoming messages
Send all the messages in the Outbox K
Save the open message and store it in the Drafts S
folder
Add an attachment to the open message E
Check spelling in the open message L
Check recipient names in the open messages C
Reply to the sender of the message or, if the R
message is from a mailing list, reply to the
mailing list
Reply to all R
Reply only to the sender of a mailing list message R
Forward the message J
Redirect the message J
Open the selected message in a separate window O
Clear the ag for the selected message '
Mark the selected message as junk mail J
Mark the selected message as not junk mail J
Display the previous message [
Display the next message ]
Add the sender of the selected message to the C
Address Book
Move the selected message to a folder M

Messages (continued)
Decrease the display size of text in an open -
message or in the Preview pane
Increase the display size of text in an open =
message or in the Preview pane
Show or hide Internet headers H
Display the previous unread message [
Display the next unread message ]
Scroll down to the next screen of text or, if you space
are at the end of a message, display the next
unread message
Scroll up to the previous screen of text space
Scroll down to the next screen of text or, if you space
are at the end of a message, delete the current
message and display the next unread message
Scroll down through a message slowly and Hold down space
continuously
Delete the current message and display the [
previous message
Delete the current message and display the next ]
message
Delete the current message and display the [
previous unread message
Delete the current message and display the next ]
unread message
Delete the selected message
Delete the current message, and, if the message
window is open, close it
Message List
Open the Message list in a new window N
menu.
Create a new message N
Create a new folder N
Open the selected message O
Show or hide the Preview pane \

Message List (continued)
Select all messages, if the Message list is the active A
pane
Cancel the selection of all messages A
Duplicate the message D
Delete the message
Turn on or o displaying unread messages only O
Turn on or o displaying agged messages only O
Mark selected messages as read T
Mark selected messages as unread T
Mark all messages in a folder as read T
Refresh the Message list (Exchange, IMAP, Windows L
Live Hotmail, News, and online POP accounts only)
Synchronize the contents of the selected mail L
folder with the server (IMAP accounts only)
Notes
menu.
Create a new note N
Open the selected note O
Select all notes, if the Notes list is the active pane A
Cancel the selection of all notes A
Duplicate the note D
Delete the note
Close the current open note and open the previous [
note in the Notes list
Close the current open note and open the next ]
note in the Notes list
Oce-style Text Editing

NOTE: For the following editing tasks, you can use Oce-style keyboard shortcuts.
If the following keyboard shortcuts don't work, Oce-style keyboard shortcuts might
be turned o. To turn them on, on the Entourage menu, click Preferences. Under
General Preferences, click General, and then select the Use Microsoft Oce keyboard
shortcuts for editing text check box.

Oce-style Text Editing (continued)
Select all text A
Move the cursor left one character
Move the cursor right one character
Move the cursor up one line
Move the cursor down one line
Move the cursor to the top of the current or
previous screen, or to the beginning of the current
selection
Move the cursor to the bottom of the current or
next screen, or to the end of the current selection
Move the cursor to the beginning of the current or
previous word, or to the beginning of the current
selection
Move the cursor to the end of the current or next
word, or to the end of the current selection
Delete the character to the left of the cursor, or
delete the selected text
Delete the character to the right side of the cursor,
or delete the selected text
Insert spaces up to the next tab stop or every fth
character position
Move the cursor to the beginning of the previous
word or to the beginning of the selected text
Move the cursor to the end of the next word or to
the end of the selected text
Move the cursor to the beginning of the previous
paragraph
Move the cursor to the beginning of the next
paragraph
Move the cursor to the beginning of the line or to or
the beginning of the selected text
Move the cursor to the end of the line or to the end or
of the selected text
Move the cursor to the beginning of the message
Move the cursor to the end of the message
Move the cursor up one screen
Move the cursor down one screen
Project Centre
Show or hide the folder list +B

Project Centre (continued)
menu.
Create a new project N
Open the selected project O
Duplicate the project D
Bring up Project Properties window I
Delete the project
Search
Find text in items F
Find the next instance of the text you searched for G
in an item
Find the next instance of the selected text G
Cancel a search in progress .
Perform an Advanced Search F
Perform a search on an IMAP server (IMAP accounts F
only)
Tasks
menu.
Create a new task N
Open the selected task O
Select all tasks, if the Tasks list is the active pane A
Cancel the selection of all tasks A
Duplicate the task D
Delete the task
Close the current open task and open the previous [
task in the Tasks list
Close the current open task and open the next task ]
in the Tasks list

Windows and Dialog Boxes
Open a new Entourage window N
Go to the Mail view 1
Open the Message list in a new window 1
Go to the Address Book view 2
Open the Address Book in a new window 2
Go to Calendar view 3
Open the Calendar in a new window 3
Go to Notes view 4
Open the Notes list in a new window 4
Go to Tasks view 5
Open the Tasks list in a new window 5
Go to Project Center view 6
Open the Project Center in a new window 6
Open the Progress window or make it the active 7
window
Open the error log or make it the active window 8
Open the Preferences dialog box ,
Cycle forward through open windows ~
Cycle back through open windows ~
Close the active window W
Open the selected item O
Move forward through boxes in a dialog box
Move back through boxes in a dialog box
Move forward through tabs in a dialog box
Move back through tabs in a dialog box

Chapter 6
Messenger 2008

Keyboard Shortcuts for Messenger
Sign in or sign out G
Cancel sign in .
Quit Messenger Q
Show or hide the personal contact list L
Show or hide the corporate contact list L
Close the active window (contact list or message W
window)
Display or hide the toolbar in the main or message T
window
Open the Conversation History O
Open your e-mail application E
Add a contact A
Delete a selected contact
View information about the selected contact I
Save an instant message S
Check spelling :
Undo Z
Cut X
Copy C
Paste V
Select everything in the message window A
Emoticon Name Shortcut
Smiley :) or :-)
Open-mouthed smiley :d :D :-d :-D :> or :->
Surprised smiley :-o :-O :o or :O
Smiley with tongue out :p :P :-p or :-P
Winking smiley ;) or ;-)
Sad smiley :( :-( :< or :-<
Confused smiley :s :S :-s or:-S
Disappointed smiley :| or :-|
Thumbs up (y) or (Y)

Thumbs down (n) or (N)
Red heart (l) or (L)
Broken heart (u) or (U)
Red lips (k) or (K)
Gift with a bow (g) or (G)
Red rose (f) or (F)
Email (e) or (E)
Messenger (m) or (M)
Girl (x) or (X)
Boy (z) or (Z)
Camera (p) or (P)
Beer mug (b) or (B)
Martini glass (d) or (D)
Telephone receiver (t) or (T)
Vampire bat :[ or :-[
Coee cup (c) or (C)
Hot smiley (h) or (H)
Light bulb (i) or (I)
Sleeping half-moon (S)
Star (*)
Note (8)
Cat face (@)
Birthday cake (^)
Crying face :'( or :?(
Angry smiley :@ or :-@
Left hug ({)
Right hug (})

Wilted rose (w) or (W)
Aeroplane (ap)
Angel (a) or (A)
Devil (6)
Enbarrassed smiley :$ o :-$
Dog face &
Clock (o) (O) or (0)
Filmstrip (~)
Sun (#)
Rainbow (r) or (R)
Baring teeth smiley 8o|
Black sheep (bah)
Bowl (||)
Auto (au)
Computer (co)
Don't tell anyone smiley :-#
I don't know smiley :^)
Eye-rolling smiley 8-)
Lightning (li)
Mobile phone (mp)
Money (mo)
Nerd smiley 8-|
Island with a palm tree (ip)
Party smiley <:o)
Pizza (pi)
Plate (pl)
Sarcastic smiley ^o)

Secret telling smiley :-*
Sick smiley +o(
Snail (sn)
Soccer ball (so)
Storm cloud (st)
Thinking smiley *-)
Umbrella (um)
Sleepy smiley |-)
Fingers crossed (yn)
High ve! (h5)
Turtle (tu)

More Shortcuts
Contact Us
You can send us an email at info@osxkeyboardshortcuts.com or use the contact

form when you visit the OS X Keyboard Shortcuts website:
www.osxkeyboardshortcuts.com.


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Office 2008 Mac OS X

Copyright 2009 Dean Pirera 1

Copyright Dean Pirera 2008. All rights reserved.

The terms Apple, Macintosh, Mac, OS X, Leopard, Tiger, Panther, Adobe,

Graphic design and layout by Dean Pirera

Copyright 2009 Dean Pirera 2

Introduction 4 Keyboard Shortcuts

Table 7 Apple Keyboard Symbols

Chapter 1 8-22 Office 2008

Chapter 2 13-22 Word 2008

Chapter 3 23-33 Excel 2008

Chapter 4 34-39 PowerPoint 2008

Chapter 5 40-50 Entourage 2008

Chapter 6 51-55 Messenger 2008

More Shortcuts 56 Contact Us

Copyright 2009 Dean Pirera 3

How to Use Mac OS X Keyboard Shortcuts includes:

Over 1000 quick shortcuts for OS X 10.5 Leopard

Some Qui ck Theor y

Copyright 2009 Dean Pirera 4

Included In This Guide

Copyright 2009 Dean Pirera 5

Office 2008 Mac OS X Keyboard Shortcuts is the most comprehensive shortcuts

The Apple Lounge blog www.theapplelounge.com

Bangalow IT (keyboard shortcuts testing) www.it-remote.com.au

Copyright 2009 Dean Pirera 6

Copyright 2009 Dean Pirera 7

Copyright 2009 Dean Pirera 8

Editing and Formatting

Working with Files, Applications and Tools

Copyright 2009 Dean Pirera 9

Feature Tab About this Feature

Copyright 2009 Dean Pirera 10

Resources for Accessibility Features and Services

Causes for a Keyboard Shortcut not Working

The keyboard shortcut is in conict with a default Mac OS X key

Turn o the Mac OS X keyboard shortcut as follows:

1. On the Apple menu, click System Preferences.

2. Under Hardware, click Keyboard & Mouse, and then click

The keyboard shortcut conicts with a default Expos key assignment in

Copyright 2009 Dean Pirera 11

Disable the Expos key assignment as follows

1. On the Apple menu, click System Preferences.

2. Under Personal, click Dashboard & Expos.

3. Under Keyboard and Mouse Shortcuts, on the pop-up

The keyboard shortcut conicts with a key assignment of a utility

Assign the keyboard shortcut to another key as follows:

1. On the Tools menu, click Customise Keyboard.

2. Make the changes that you want.

Please note: To change the assignment of a keyboard shortcut in Word

Copyright 2009 Dean Pirera 12

Copyright 2009 Dean Pirera 13

Assign a Keyboard Shortcut to a Symbol

Copyright 2009 Dean Pirera 14

Editing Text and Graphics

Copyright 2009 Dean Pirera 15

Footnotes and Endnotes

Copyright 2009 Dean Pirera 16

Copyright 2009 Dean Pirera 17

Inserting Paragraphs and Tab Characters in a Table

Inserting Special Characters

Moving Around in a Table

Copyright 2009 Dean Pirera 18