Explain Transportation in SAP SD

2017612 ExplainTransportationinSAPSD
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Transportation in SAP SD
By Soujanya Naganuri (https://tekslate.com/author/soujanya/) May 20, 2016 Total Views: 1,864
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Transportation
The transportation process explains how to congure the transportation of goods there by controlling all the necessary activities
that take place during the delivery of goods to the customer. In this module we can discuss the conguration settings required to
map all the transportation activities in the SAP system (https://tekslate.com/tutorials/sap-sd-tutorial/). The following picture
explains the process ow in sales with the transportation process.
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https://tekslate.com/transportationsapsd/ 1/19
Setting-1: Transportation planning point.
It is the responsible organizational element for planning the shipment (http://en.wikipedia.org/wiki/Shipping) with particular
features. Each shipment is assigned to one transportation planning point. For example, if the company has different groups of
shipping personnel for organizing the shipment by train, by ship and by road. We need to dene the corresponding transportation
planning points for each of these groups i.e. we have to dene four transportation planning points.
Dening transportation planning point:
Path: SPRO>enterprise structure>denition>logistics-execution>maintain transportation planning point.
-Go to new entries and create the required transportation planning point for the required company code.
-Select the address icon and specify the required data of the transportation planning point.
Setting-2: Mode of transport.
The mode of transport (http://en.wikipedia.org/wiki/Mode_of_transport) can be by air or by road or by sea etc. this is used to
capture the freight expenses (shipment cost) as well as to implement the transportation functionality. So this step needs to be
done to check by which mode of transport the goods are dispatched to the customer. For dening this, go to;
Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>dene routesdene modes of

transport.
Go to new entries and create the required modes of transport.
Setting-3: Shipping type.
We dene the shipping type in combination with the mode of transport as the shipping type species the vehicle by which goods
can be delivered to the customers. For example, the mode of transport by road, we can have differentshipping types like truck,
freight car, lorry, container etc. Depending on the requirement we can have many shipping type for one mode of transport. For
dening this, go to;
Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>dene routesdene shipping

types.
Go to new entries and create the required shipping type with the corresponding mode of transport. For each shipping type we
have to specify the corresponding shipping type procedure group (STPG) which is one of the criteria that automatically
determines the corresponding pricing procedure for calculating shipment cost.
Setting-4: Creating vendor master record for the transportation agent/forwarding agent/service agent.
Go to XK01.
Create a vendor master record for the transportation agent by using the account group 0005 (forwarding agent).
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Setting-5: Route determination.
Under this setting we will see how to dene the route with the necessary data and how the system automatically determines
route into sales order and delivery document.
Dening route.
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-Transportation zone: It represents the regions of delivery shipper (shipping point) and the delivery recipient (ship-to-party).
We need to dene the transportation zones depending on the country and the clients requirement. For dening this, go to;
Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene

transportation zones.
Go to new entries and create the required transportation zones for the required country.
-Maintaining transportation zone for shipping point.
In the denition of the shipping point we shall specify the transportation zone on the address view. The transportation zone
specied on the address view will be displayed as departure zone in the details screen of the shipping point.
-Maintaining transportation zone for customer (ship-to-party).
We shall specify the transportation zone in the customer master record of ship-to-party on the address tab page under the
general data view.
-Transportation group.
Species the grouping of materials having the same transportation requirements i.e. all the materials that are to be delivered by
the same vehicle will be in one transportation group. This is specied in the material master record on the sales: general/plant
data tab page.
Dening route.
Path: SPROlogistics-executiontransportationbasic transportation functionsroutesdene routesdene routes and stages.
-Go to new entries and dene the route.
-In the denition of the route, we need to specify the description , route ID, service agent providing the transportation agent in
that route, mode of transport, shipping type, total distance in that route, the total allowed weight in that route and the
corresponding lead time like transit time, travel duration, transportation lead time in days and hours.
-In the denition of route we can also specify the factory calendar.
-For each route if required we can maintain different stages. For this, go to; routes stages.
-For creating a stage, select the icon add new entry.
-In the denition of stage we need to specify the departure point, the destination point, the service agent providing the
transportation, distance, shipping type and the corresponding lead times travel duration and total duration.
-In the denition of stage the eld stage category species whether that stage is a load transfer point or border crossing
point or a transportation point where the company is having its customers.
-In the denition of stage the eld shipment costs relevance species whether the stage is relevant for calculating the
shipment costs. If the requirement is to calculate the shipment costs depending on stages, we have to check this eld.
-In the denition of stage we can also specify the factory calendar.
-For each route we can maintain different transportation connection points. For maintaining this, go to; transportation
connection points.
-A transportation connection point can be a load transfer point or a train station or an airport or border crossing point or sea
harbor or inland port.
-In the denition of transportation connection point we can specify customs oce also.
-Select the tab page reference shipping point/plant where we can specify the corresponding shipping point and plant from
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which the goods are transferred to the transportation connection point.
which the goods are transferred to the transportation connection point.
-If the transportation connection point is a train station, we can maintain the corresponding point is a train station, we can
maintain the corresponding information on the tab page rail data. Here we can specify the train station name whether it is a
general cargo train or express train etc.
-Save the route with the corresponding stages and transportation connection point
-Route determination
Route determination in sales order: While creating the sales order the system automatically determines a corresponding route
for each item. For this the following setting must be done.
Path: SPRO>logistics- execution>transportation>basic transportation functions>routes>route determinationmaintain

route determination.
-Go to new entries and specify the following data.
-Country of departure (country of shipping point).
-Departure zone (transportation zone of shipping point).
-Destination country (country of ship-to-party).
-Receiving zone (transportation zone of ship-to-party).
-Select the above entered combination and go to; route determination without weight group (order).
-Go to new entries and assign the route to the combination of shipping conditions and transportation group.
Route determination in delivery: The shipping document type determines whether the route shall be copied from sales order to
delivery or a new route has to be determined into delivery. Because we can know the exact weight of the consignment at the time
of delivery only, it is always a best practice to re-determine the route in delivery. For example, an over-weight of goods could mean
that now the delivery is too heavy to be delivered by ight and must be conveyed by train.
For this reason the weight group is used as an additional factor for deciding the route in delivery. The weight group is determined
on the basis of the total weight of the consignment. For dening this, go to;
Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene

weight groups.
Go to new entries and create the required weight group with the corresponding weight range.
Now we shall assign the route by using this weight group. For this, go to the previous SPRO screen and select maintain route
determination.
Select the required combination of country of departure, departure zone, destination country and receiving zone and go to; route
determination with weight group (delivery).
Go to new entries and assign the route to the combination of shipping conditions, transportation group and weight group.
Note: By using the delivery document type we shall specify whether the route shall be copied from order to delivery or a new route
shall be determined into delivery. For conguring this, go to;
Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene new

route determination by delivery type.
Select the required delivery type and specify whether the route shall be copied from order to delivery or a new route shall
be determined into delivery.
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Note: Unlike the sales order items where each item can have a separate route, all the items in the delivery must have same route.
Note: Unlike the sales order items where each item can have a separate route, all the items in the delivery must have same route.
Setting-6: Maintaining transportation relevance.
In this step we specify the transportation relevance for the delivery types, delivery item categories and the routes. The delivery
types and the corresponding item categories for which the transportation is to be carried out must be characterized as relevant
for transportation and all those that are used for shipment must also be relevant for transportation. For conguring this, go to;
Path: SPRO>logistics-execution>transportation>shipments>maintain transportation relevance.
Maintain transportation relevance for delivery types.

Select the required delivery type and check the eld relevant for transportation.
Here if required we can specify a shipment blocking reason for the delivery document. If we specify the required reason for
shipment block, that reason will be displayed in the delivery document on the shipment tab page at header level. For creating
shipment document with reference to that delivery, we have to remove the shipment blocking reason in that delivery document.
Depending on the requirement we can dene our own reasons for shipment block. For this, go to;
Path: SPRO>logistics-execution>transportation>shipments>dene blocking reasons for shipments.
Go to new entries and create the required shipment blocking reasons.
Maintain transportation relevance for delivery item types.

Select the required delivery item category and check the eld relevant for transportation.
Maintain transportation relevance for routes.

Select the required route and check the eld relevant for transportation.
Setting-7: Dening shipment type.
While creating the shipment document, we have to specify the corresponding document type for that shipment document which
is called shipment type. For this, rst we need to dene the shipment type with the desired functionality. For this, go to;
Path: SPROlogistics-executiontransportationshipmentsdene shipment types.
Go to new entries and dene the required shipment types with the following functionality.
-Document category: The value 8 is the document category for the shipment documents.
range internal/external assignment: Species the no. ranges that either the system (if it is internal) or the user (if it is external)
used for giving the nos for the shipment documents when they are saved.
Before specifying the no. ranges here rst we have to dene them. For this, go to;
Path: SPRO>logistics-execution>transportation>shipments>dene no. ranges for shipments.
-Screen sequence group: The standard screen sequence group for all the shipment documents is T.
-Shipment completion type: By using this eld we shall specify whether the shipment document is an outbound shipment or
inbound shipment. Apart from this we also need to specify whether it is loaded shipment or empty shipment.
-Shipping type: Species the default shipping type for the shipment document. The shipping type specied here will be copied by
default into shipment document which if required can be changed in that document.
-Service level: Species how the transportation has to be handled for a customer i.e. by using the service level we can specify
whether it is a general shipment or an express shipment. We can use the service level for the analysis of shipment document.
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-Process control: Species how the shipment document type is going to be used while creating the shipment document i.e. here
we need to specify whether it is an individual shipment with single/several modes of transport or collective shipment with
we need to specify whether it is an individual shipment with single/several modes of transport or collective shipment with
single/several modes of transport. Individual shipment means creating one shipment document with reference to one delivery
document where as creating one shipment document with reference to multiple deliveries is called collective shipment.
-Adopt route: Species whether the route shall be copied into shipment document with or without stages.
-Application: Species the application V7 for issuing the output for shipment documents.
-Output determination procedure: Species the corresponding output determination procedure for the shipment document.
-Pick check: Species whether the shipment document shall be created for a fully picked delivery only or even for partially picked
delivery.
-Weight unit: Species the default unit of measure for displaying the weight in the shipment document.
-Volume unit: Species the default unit of measure in which the volume is displayed in the shipment document.
Note: These default units of measure can be changed in the shipment document if required.Save the shipment type.
Setting-8: Dening shipment cost type and item category.
While creating the shipment cost document we have to specify the corresponding document type. For dening this document
type, go to;
Path: SPRO>logistics-execution>transportation>shipment cost>shipment cost document>shipment cost types and item

categories.
-For the shipment cost type document category is a.
-We need to specify the corresponding no. ranges (internal/external).
-For dening these no. ranges, go to;
Path: SPRO>logistics-executiontransportation>shipment costshipment cost document>dene no. ranges for shipment

costs.
-The standard screen sequence group is F.
-The eld overall status for shipment species when the shipment document is completed.
For the shipment cost type, we need to maintain the corresponding item categories. For this, go to; dene item categories.
Functionality of item category:

Pricing date: Species the date depending on which the system calculates the shipment cost.
Partner function: Here we need to specify the partner based on which the shipment cost is calculated. Here we need to specify
the partner function FA for the forwarding agent.
Item determination group: It is one of the criteria to automatically determine the corresponding pricing procedure for calculating
the shipment cost.
Account assignment category: Species whether the accounting of the shipment cost item has to be effected via cost center or
prot center. As the shipment cost has to be reected to a corresponding cost center, here we need to specify the value K for
cost center.
Settlement date: Species the date depending on which the shipment cost has to be settled to the transportation agent.
Settlement relevance: Species whether the shipment cost item is relevant for settlement or not. If the company is hiring the
transportation agent for delivering the goods, the shipment cost item shall be relevant for settlement. If the transportation is
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out by the company itself, it is not relevant for settlement.
Generate PO: By using this eld we can congure the system in such a way that it automatically generates a purchase order
which is valid for one day or one week or one month for the specied shipment cost.Save the item category.
Now we need to assign the item category to the corresponding shipment cost type. For this, select the shipment cost type and go
to assign shipment cost type and item categories.
Go to new entries and assign the item category. Here we need to specify whether the shipment cost can be calculated at
header level or stage level (border crossing point or load transfer point).
Setting-9: Maintaining the shipment cost relevance and default for shipment type.
In this setting we will assign the shipment cost type to the shipment type, so that while creating the shipment cost
document with reference to shipment document, the system automatically determines the corresponding shipment cost type. For
conguring this, go to;
Path: SPRO>logistics-execution>transportation>shipment cost>shipment cost document>shipment cost relevance and

default for shipment cost type.
-Select the required shipment type and assign the corresponding shipment cost type.
-Select the required combination of shipment type and shipment cost type and go to; dene shipment cost relevance for
shipment type.
-For each shipment type here we shall specify whether the shipment cost is calculated at header level or leg level or load
transfer point level or border crossing point level.
Setting-10: Conguring pricing for calculating shipment cost.
Path: SPRO>logistics-execution>transportation>shipment costspricing> pricing control.
a)Dene price dependencies (condition tables).
Create condition tables.
Create the required condition tables with the corresponding key elds like service agent, tariff zone, shipment route, ship-to-party,
freight class, shipping type etc.
b)Dene access sequences.
Create an access sequence and place the required condition tables in it.
c)Dene condition types.
We can use the standard condition types like FB00, FS00, FK00 etc.
d)Dene and assign pricing procedures.
Maintain pricing procedure.
Dene a pricing procedure and place the required condition types in it. The standard procedure is SDFC00.
Dene and assign shipping type procedure group.
Go to new entries and create the required shipping type procedure group. For example, for all those shipping types
(truck, container etc) where the shipment cost is same we can create one shipping type procedure group. Now we need to
assign the shipping type procedure group to the required shipping types. For this, go to; assign shipping type procedure
group.
Select the required shipping type and assign the shipping type procedure group.
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-Dene and assign item procedure group.
-Dene and assign item procedure group.
Go to new entries and create the required item determination procedure group.
We need to assign this value to the item category of shipment cost document. For this assignment, go to; assign item
procedure groups.
Select the required item category and assign the required item determination procedure group.
-Dene service agent procedure group.
Go to new entries and create the required service agent procedure group. For example, for all those service agents providing
transportation by road we can have one group, providing transportation by train we can have another group etc.
We shall specify this value in the vendor master record of service agent for the eld service agent procedure group on the
view control.
-Dene pricing procedure determination for shipping costs.
Select the required transportation planning point and go to; determine pricing procedure.
Go to new entries and assign the pricing procedure to the combination of item determination procedure group, service agent
procedure group and shipping type procedure group.
Maintaining condition record for shipping costs:
Path: logistics>logistics-execution>master datatransportation>shipment costs>pricesTK11-create.
-We can maintain the shipment costs by using the condition type FB00.
-For FB00 we need to maintain the condition record by using tariff zone. For this, rst we have to congure tariff zones as
described below.
Tariff zones: In order to maintain the shipment costs in different geographical locations will be divided into different tariff zones
and then specify in which tariff zone the departure point (shipping point) exists and in which tariff zone the destination point (ship-
to-party) exists. For dening the tariff zones, go to;
Path: SPROlogistics-executiontransportationshipment costsbasic functionsdene and assign tariff zones.
-Go to new entries and dene the required tariff zones.
-Select the created tariff zone and go to; dene organizational key for tariff zone assignment.
-Go to new entries and enter the required combination of transportation planning point, service agent, shipping type and
country.
-Select the above entered combination and go to; assign tariff zone to organizational key and postal code area.
-Go to new entries and assign the tariff zone to the required postal code (of shipping point of ship-to-party).
Note: Whatever the postal codes we have maintained in shipping point and ship-to-party, for the same only here we shall assign
tariff zones.
Conguring freight class:
Path: SPROlogistics-executiontransportationbasic transportation functionsmaintain freight code sets and freight codes.
-The freight codes are used to communicate the precautions to the transportation agent that are to be followed during the
transportation of the material.
-The freight codes injunction with the freight code set are used by the forwarding agent for the classication of goods to be
transported.
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Dene material freight groups.
Go to new entries and create the required material freight group.
Note: This value shall be specied in the material master record on the view sales: general/plant data.
Dene forwarding agent freight groups.
Go to new entries and create the required carrier freight groups to be used for the transportation agents.
Note: This value shall be specied in the vendor master record of transportation agent for the eld carrier freight group on the
view control.
Freight codes: sets, codes, determination.
-Go to new entries and create a freight code set which is the group of freight codes.
-Select the created set and go to; dene and assign freight class.
-Go to new entries and create the required freight code with the corresponding freight class. For example, which dispatching
the computers the precautions you need to follow for the components are explained by freight codes. So different
components may have different freight codes. But all the freight codes of the component can have one freight class, for
example hardware based on which we maintain shipment cost.
-We need to assign these freight codes to the corresponding materials. For this, go to; freight code determination.
-Go to new entries and assign the required freight codes to the material freight groups.
Congure freight code set determination.
Go to new entries and assign the freight code set to the combination of carrier freight group, departure country and shipping
type so that the freight code set will be automatically determined into shipment document.
Note:
-The freight code set will never inuence the shipment cost. It is always used to communicate all the precautions to the
transportation agent.
-One freight code set can have multiple freight codes. The freight codes are the standard codes for the material that explains
the precautions to be followed during the transportation of materials.
-Different freight codes can be assigned to a freight class based on which we maintain shipment cost.
-With the help of material freight group we assign the freight codes along with the freight class to the materials.
-The freight code set will be automatically determined into shipment document.
After conguring tariff zones and freight class now we shall maintain condition records for shipment costs. For this, go to; TK11.
-Enter the condition type FB00.
-Maintain the condition record by specifying the service agent, tariff zone of departure point, tariff zone of destination point
and freight class.
-We also need to specify the currency in the eld unit.
-We cannot maintain the amount in the record itself. It has to be maintained through scales. For this select the record and
select the icon scales. We have to enter the scale ID for maintaining the amount. For this, rst we need to maintain the scale
ID. For this, go to;
Path: logistics>logistics-execution>master data>transportation> shipment costs>scales>VS01-create.

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-Enter the required scale basis (example D (gross weight)).
-Enter the required scale basis (example D (gross weight)).
-Specify the description for scale ID.
-Specify the scale type as A (base-scale).
-Specify the corresponding scale unit of measure (weight).
-Enter the required scale values with the calculation type as A (absolute).
Example:
Gross weight Calculation type

200 A
400 A
500 A
800 A
-In this example, we are going to maintain different shipment costs for different weight range.
-Select the tab page calculation and specify the calculation rule (D (gross-weight)).
-Save the scale ID.
-We need to specify this scale ID while maintaining the condition record.
-After entering the scale ID in the condition record, we have to maintain the corresponding amounts (shipment costs) for the
scale values (weight range).
-Save the condition record.
Setting-11: Assigning the purchasing data.
When we save the shipment cost document, the system automatically create a purchase order based on which we can
settle the shipment cost to the transportation agent by creating the incoming invoice. For this, we have to assign the
organizational units in transportation to the relevant organizational units in purchasing. For this, go to;
Path: SPRO>logistics-execution>transportation>shipment cost>settlement>assigning purchasing data.
Go to new entries and enter the required combination of transportation planning point, shipment cost type, purchasing
organization, purchasing group and plant.
Setting-12: Maintaining account determination for posting shipment cost to corresponding G/L account.
While settling the shipment cost to the transportation agent by creating incoming invoice, the shipment cost shall be posted to
the corresponding G/L account. For this, we have to assign the required G/L accounts to the combination of elds. For this
assignment, go to;
Path: SPRO>logistics-execution>transportation>shipment costs>settlement>automatic G/L account determination

(OBYC).
-Cancel the pop-up box and select the button account assignment.
-Double-click the transaction key GRB.
-Enter the required chart of accounts.
-Select the icon new entries.
-Enter the required combination of valuation modication (0001), general modication (VBR), valuation class (3200) and
assign
Enroll the required G/L account (417000).
Now
Note: First we shall create this G/L account 417000 in your company code by using the transaction code FS00.
Setting-13: Maintaining account assignment categories.
In the denition of item category of shipment cost document we have specied the account assignment category as K which
species that the shipment cost has to be reected in a corresponding cost center. For dening this account assignment
category, go to;
Path: SPRO>logistics-execution>transportation>shipment costs>settlement>maintain account assignment category.
Setting-14: Maintaining account determination for controlling assignment.
To post the shipment cost to the corresponding cost center, the following setting must be done.
Path: SPRO>logistics-execution>transportation>shipment costs>settlementautomatic determination of CO assignments.
Go to new entries and enter the required company code, cost settlement (417000) and the cost center (9030).
Note: Before making this assignment, the following settings must be congured.
Maintaining controlling area for company code.
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Path: SPRO>enterprise structure>denitioncontrolling>maintaining controlling area>maintain controlling area.
-In the denition of controlling area the currency and the scal year variant must be same as that of company code.
-Now we shall assign the controlling area to company code. For this, go to;
Path: SPRO>enterprise structure>assignment>controlling>assign company code to controlling area.
-Select the required controlling area and go to; assignment of company codes.
-Select the button new entries and enter the required company code.
-Create cost element.
Path: SPRO>controlling>cost element accounting>master datacost elements>create cost elements>create primary cost
element.
-Enter the controlling area assigned to your company code.
-Enter the required cost element (417000) and the validity period. Press enter.
-On the basic data tab page specify the name and description as purchased services and specify the cost element
category as 1.
-Save the cost element.
-Creating cost center.
Path: SPRO>controlling>cost center accounting>master data>cost centers>create cost centers>create cost center.
-Enter the required cost center (9030) and the validity period.
-On the basic data tab page specify the name and description as shipment costs.
-Specify the cost center category as 9.
-Specify the hierarchy area (H1900), company code, business area (9900).
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the cost center.
Note: After these three settings only we have to congure the 14th setting.
Process ow of transportation:
Step-1: Create sales order.
Step-2: Create delivery. Complete the picking but not the post goods issue.
Step-3: Create shipment document.
Path: logistics>logistics-execution>transportation>transportation planning>createVT01N-single documents.
-Specify the transportation planning point from which the shipment document is processed.
-Specify the shipment type and press enter.
-In the overview screen select the button deliveries.
-Enter the required selection criteria like shipping point, ship-to-party etc. to select the required delivery and select the icon
execute.
-Select the icon for packaging.
-The system displays all the materials that exist in the delivery.
-We need to pack all these materials in the required packing material. For this we shall enter the required packing material for
the eld packaging materials.
Note: We can search the existing packaging materials by using the material type VERP. If required we can create our own
packaging materials by going to;
Path: logistics>sales and distribution>master data>products>material> packaging material>MMV1-create.
-Select the required materials to be packed and select the packaging material in which they are to be packed and select the
icon pack.
-Come back to the overview screen.
-Complete the following activities in the order they are given.
Planning: If we select this option, it means that the transportation planning is completed i.e. identifying the forwarding agent,
route etc.
Note: The moment we select planning the system automatically determines the corresponding route and the forwarding agent
from the delivery. For this we have to specify the routine 7 for the eld copy routine in the denition of shipment type.
After completing planning select the tab page tender and for the eld tender status specify the value accepted by
forwarding agent.
-Check-in: It means that the vehicle used for transportation enters our premises.
-Loading start: We have to click this button when the load of the material is started.
-Loading end: We have to click this button when the load of the material is completed.
-Shipment start: It means that all the transportation papers are made ready.
-Shipment end: It means that the gate pass is ready for the vehicle to leave the premises.
-Shipment completion:
-When we select this option, we have to enter the external ID given to that shipment by the transportation agent for tracking
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purpose.
purpose.
-Enter that external ID and select the button copy.
-For each of the above activities we can also specify the execution date and time.
-Save the shipment document.
Path: SPRO>logistics-execution>transportation>shipments>dene and assign activity proles.
-For the shipment type the system displays all different activities like planning, loading start, loading nish, shipment
beginning, shipment end and shipment completion. We have to specify at which level the system shall complete post goods
issue for the deliveries, so that at that level we shall maintain activity prole. For example, if the requirement is that the
system shall complete the PGI at the time of shipment completion, we shall maintain the activity prole for the eld at
completion.
-Enter the required activity prole and select the button maintain.
-Save the prole.
-For the prole we can maintain the following functionalities.
Do not issue log: If we select this option the system will not update the log in the shipment document.
Issue log if errors or warnings occur: If we select this option the system updates the log during the processing of
shipment document.
Always issue log after save: This option updates the log after saving the shipment document.
Save log: If we check this option, we can see all the logs for different shipment documents by using the transaction code
VT05.
No goods issue posting: If we select this option, we have to manually complete PGI for the deliveries.
Carry out goods issue posting during save: If we select this option, the system automatically completes goods issue for
the deliveries when we save the shipment document
Carry out goods issue posting in background: If we select this option, the system automatically completes the goods
issue in the background.Save the activity prole.
Note: In the shipment document itself we can see the shipment cost. For this in the shipment document overview screen, select
the icon freight cost estimate.
Step-4: Creating shipment cost document.
Path: logistics>logistics-execution>transportation>shipment costs>create>VI01-single document.
-Specify the shipment document no.
-It is not required to enter the shipment cost type as it is automatically determined by the system because we have already
assigned shipment cost type to shipment type. Press enter.
-The system copies the data from shipment document and calculates the net value (shipment cost).
-The shipment document becomes an item in the shipment cost document.
-On the status tab page the eld calculated species whether the shipment cost is fully calculated or not, the eld
assigned species whether the G/L accounts are fully congured or not for posting the shipment cost and the eld
transferred species whether the shipment cost is transferred to controlling or not. By default the status will be not
transferred for the eld transferred.
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-To transfer the shipment cost to controlling, check the eld transfer for the shipment cost item. It will be transferred after
-To transfer the shipment cost to controlling, check the eld transfer for the shipment cost item. It will be transferred after
saving the document.
-In the item data the system displays the corresponding pricing information of the shipment cost item.
-Here the system also displays the delivery documents for which the shipment cost is calculated.
Note: When we save the shipment cost document, the system automatically generates a purchasing document/entry sheet for
the specied shipment cost. To see this, go to item data of shipment cost item and select the tab page service procurement.
Step-5: Creating shipment cost settlement (incoming invoice).
Go to MIRO and create the incoming invoice with reference to purchase order/service entry sheet.
Step-6: Create sales invoice for the customer.
Go to VF01 and create.
Maintaining the shipment cost prole: If required we can estimate the shipment cost in the sales order itself. For this we shall
congure the shipment cost prole along with the planning prole. For this, go to;
Path: SPROlogistics-executiontransportationshipment costsdene proles for shipment cost information.
-Go to new entries and dene the prole.
-In the denition of the prole we have to specify the description and the corresponding transportation planning point,
shipment type and the pricing procedure by using which the shipment cost is going to be calculated.
-For the shipment cost prole we have to maintain the corresponding planning prole. For this, go to; assign planning prole.
Here we can assign the standard planning prole (0001-01).
-Save the prole.
-We need to specify this shipment information prole in the denition of sales document type for the eld shipment cost
information prole.
Estimating the shipment cost in the sales order:
-Go to VA01 and create the sales order.
-In the sales order overview from the main menu select, extrasshipment cost information.
-Enter the required service agent and select the button execute.
-For the eld net value the system updates the estimated shipment cost.
Determining freight for the customer into sales invoice from shipment cost: While creating the sales invoice for the customer,
the shipment cost paid to the transportation agent can be copied as freight into that invoice. For this, the following settings must
be done.
Setting-1: Whatever the condition type we are using in the main pricing procedure (RVAA01) for calculating the freight in the
invoice, the same condition type must be there in that pricing procedure used for shipment cost calculation.
While placing this freight condition type in the main pricing procedure, we have to check the eld manual, we shall specify
the sub-total as 4 and the account key is specied as ERF. So that the freight will be posted to that G/L account assigned to this
account key ERF.
Setting-2: While maintaining the copying controls from delivery to billing document at item level, we have to specify the value F
(shipment costs) for the eld price source.
For Indepth knowledge on SAP SD click on:

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Rebate Process In SAP SD (https://tekslate.com/rebate-process-sap-sd/)
Rebate Process In SAP SD (https://tekslate.com/rebate-process-sap-sd/)

SAP SD Implementation (https://tekslate.com/SAP-SD-Implementation-Sales-Organization-Sales+Oce-Company+Code)
Sales Document Processing in SAP SD (https://tekslate.com/salesdocument-processing-sap-sd/)
Batch Management in SAP SD (https://tekslate.com/batch-management-sap-sd/)
SAP SD Module (https://tekslate.com/sap-sd-module/)
Summary
Reviewer Kiran
Review Date 2016-05-20
Reviewed Item Transportation in SAP SD
Author Rating
Meet the author

SOUJANYA NAGANURI (https://tekslate.com/author/soujanya/)
At TekSlate, we are trying to create high quality tutorials and articles, if you think any information is
incorrect or want to add anything to the article, please feel free to get in touch with us at
info@tekslate.com, we will update the article in 24 hours.
2 Responses on Transportation in SAP SD" (https://tekslate.com/transportation-sap-sd/feed/)

satyam says: REPLY (HTTPS://TEKSLATE.COM/TRANSPORTATION-SAP-SD/?REPLYTOCOM=15229#RESPOND)
JANUARY 3, 2017 AT 3:52 AM (HTTPS://TEKSLATE.COM/TRANSPORTATION-SAP-SD/COMMENT-PAGE-1/#COMMENT-15229)
Hi Sir,
How is PGI lead time calculated. Is the PGI lead time congured or maintained anywhere. Please advise.
Thanks & Regards,
Satyam
Eleonora says: REPLY (HTTPS://TEKSLATE.COM/TRANSPORTATION-SAP-SD/?REPLYTOCOM=16989#RESPOND)

MARCH 21, 2017 AT 11:20 AM (HTTPS://TEKSLATE.COM/TRANSPORTATION-SAP-SD/COMMENT-PAGE-1/#COMMENT-16989)
Hi,
is it possible to have a pdf of this article about Transportation?
Thanks
Regards
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Eleonora
Eleonora
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Setting-1: Transportation planning point.

Dening transportation planning point:

Path: SPRO>enterprise structure>denition>logistics-execution>maintain transportation planning point.

Setting-2: Mode of transport.

Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>dene routesdene modes of

Go to new entries and create the required modes of transport.

Setting-3: Shipping type.

Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>dene routesdene shipping

Setting-5: Route determination.

Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene

-Maintaining transportation zone for shipping point.

-Maintaining transportation zone for customer (ship-to-party).

-Go to new entries and dene the route.

-For creating a stage, select the icon add new entry.

which the goods are transferred to the transportation connection point.

Path: SPRO>logistics- execution>transportation>basic transportation functions>routes>route determinationmaintain

-Go to new entries and specify the following data.

-Country of departure (country of shipping point).

-Departure zone (transportation zone of shipping point).

-Destination country (country of ship-to-party).

-Receiving zone (transportation zone of ship-to-party).

Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene

Path: SPRO>logistics-execution>transportation>basic transportation functions>routes>route determination>dene new

Setting-6: Maintaining transportation relevance.

Path: SPRO>logistics-execution>transportation>shipments>maintain transportation relevance.

Maintain transportation relevance for delivery types.

Path: SPRO>logistics-execution>transportation>shipments>dene blocking reasons for shipments.

Go to new entries and create the required shipment blocking reasons.

Maintain transportation relevance for delivery item types.

Maintain transportation relevance for routes.

Setting-7: Dening shipment type.

Path: SPROlogistics-executiontransportationshipmentsdene shipment types.

Path: SPRO>logistics-execution>transportation>shipments>dene no. ranges for shipments.

Setting-8: Dening shipment cost type and item category.

Path: SPRO>logistics-execution>transportation>shipment cost>shipment cost document>shipment cost types and item

-For the shipment cost type document category is a.

-We need to specify the corresponding no. ranges (internal/external).

-For dening these no. ranges, go to;

Path: SPRO>logistics-executiontransportation>shipment costshipment cost document>dene no. ranges for shipment

-The standard screen sequence group is F.

Functionality of item category:

Path: SPRO>logistics-execution>transportation>shipment cost>shipment cost document>shipment cost relevance and

Setting-10: Conguring pricing for calculating shipment cost.

Path: SPRO>logistics-execution>transportation>shipment costspricing> pricing control.

a)Dene price dependencies (condition tables).

Create condition tables.

b)Dene access sequences.

c)Dene condition types.

d)Dene and assign pricing procedures.

Maintain pricing procedure.

Dene and assign shipping type procedure group.

-Dene and assign item procedure group.

-Dene service agent procedure group.

-Dene pricing procedure determination for shipping costs.

Maintaining condition record for shipping costs:

Path: logistics>logistics-execution>master datatransportation>shipment costs>pricesTK11-create.

Path: SPROlogistics-executiontransportationshipment costsbasic functionsdene and assign tariff zones.

-Go to new entries and dene the required tariff zones.

Conguring freight class:

Dene material freight groups.

Go to new entries and create the required material freight group.

Dene forwarding agent freight groups.