06.19.17 - KCISD Response To A. San Juan #2

June 19, 2017
Via U.S. Certified Mail: 7014 2870 0000 5147 8930

Mr. Angel San Juan
Executive Producer
KFDM-TV
2955 I-10 East
Beaumont, Texas 77702
Re: Kirbyville CISD / Public Information Request dated and received on June 5, 2017
Dear Mr. San Juan:
The undersigned represents Kirbyville Consolidated Independent School District (the District or
KCISD) in relation to your public information request dated June 5, 2017. While the District is
withholding some of the requested documents pending an opinion from the Attorney General, enclosed
please find a digital copy of the following documents responsive to your request:
Mr. Dennis Reeves most recent employment contract;

The Board of Trustees vote on Mr. Reeves contract extension, which is highlighted in the
February 21, 2017 meeting minutes;
KCISD Board Policy directly relating to termination of employment;
KCISD Board Policy DIA series relating to prevention of employment discrimination,
harassment, and retaliation;
KCISD Emergency Operations Plan; and
Minutes from the May 23, 2017 meeting of the Board of Trustees.
You will be copied on the forthcoming briefing correspondence to the Attorney General relating to
a couple of the documents or categories of documents requested.
Thank you for your attention to the foregoing.
Sincerely,
John J. Janssen
Powell & Leon, LLP
JJJ:sl
Encl. Compact Disc
cc: Dr. Thomas Wallis, Superintendent of Schools, Kirbyville CISD

. "
KIRBYVILLrQNSOLIDATED INDEPENDENT S0~'>OL DISTRICT
l, ' 1 ;
TERM CONTRACT ...
Date given Employee 2/22/2016

Date returned by Employee
l. Position. The District agrees to employ Dennis Reeves (you) as a Certified Administrator.
2. Term. You will be employed on a 12 month basis for the 2016-2017 and 2017-2018 school year(s),
according to the hours and dates set by the District as they exist or may hereafter be amended.
3. Credentials and Criminal History Review.
3. I Certification. You agree to provide, before your start date each school year, the certification,
service records, documentation of highly-qualified status, licenses, and other records and
information required by law, the Texas Education Agency (TEA), the State Board for Educator
Certification (SBEC), or the District. You agree to maintain any required certification or license
throughout the term of this Contract. If you fail to fulfill the requirements necessary to extend a
temporary or emergency certificate or permit, or if your certification expires, is canceled, or is
revoked, the District may provide you with notice that this Contract is void pursuant to Texas
Education Code section 21.0031.
3.2 Highly Qualified Status. If you are employed as a classroom teacher, you agree to become and
remain "highly qualified," as that term is defined under the No Child Left Behind Act, 20 U .S.C.
7801(23), and by TEA, to the extent required by law.
3 .3 Criminal History Review. If required by the District, TEA, or SBEC, you agree to submit to a
review of your state or national criminal histoty record information.
4. Representations.
4.1 Beginning of Contract. You understand that a criminal hist01y record acceptable to the District,
at its sole discretion, is a condition of this Contract. You represent that you have disclosed to the
District, in writing, any conviction, no contest or guilty plea, deferred adjudication, or other
adjudication for any felony or any offense listed at 19 Texas Administrative Code 249.16(b).
4.2 During Contract. You agree that, during the term of this Contract, you will notify the
Superintendent in writing of any arrest, indictment, conviction, no contest or guilty plea,
deferred adjudication, or other adjudication for any felony or any offense listed at 19 Texas
Administrative Code 249. l 6(b). You agree to provide the notification within seven calendar
days or any shorter period specified in Board policy.
4.3 False Statements and Misrepresentations. You represent that any required records or
information in your employment application are true and correct. Any false statements,
misrepresentations, omissions of requested information, or fraud by you concerning any required
records or in the employment application may be grounds for termination or nonrenewal, as
applicable.
5. Duties.
5. I General Standard. You agree to perform the duties of your assigned position, as prescribed by
state law and regulations and by the District, with reasonable care, skill, and diligence.
5.2 Rules. You agree to comply with all Board and District directives, state and federal laws and
rules, and District policy and regulations, as they exist or may hereafter be amended.
KlRBYVILLif~QNSOLIDATED INDEPENDENT SO'-'<)OL DISTRICT
1
' . TERM CONTRACT \
9. Termination and Nonrenewal of Contract.
9.1 Termination of Contract. This Contract will terminate, in accordance with the procedures at
Texas Education Code chapter 21, ifthe Board determines that any of the following exists: good
cause, financial exigency, or a program change. This Contract will also terminate if you provide
written notice ofresignation before the penalty-free resignation date (see Tex. Educ. Code
21.210).
9.2 Nonrenewal. The District may nonrenew this Contract in accordance with Texas Education
Code chapter 21, as applicable, and Board policy.
10. General Provisions.
I 0.1 Amendment. This Contract may not be amended unless you and the District agree, in writing, to
an amendment.
10.2 Severability. If any provision in this Contract is held to be invalid, illegal, or unenforceable, the
other provisions of the Contract will remain in full force and effect.
10.3 Entire Agreement. This Contract supersedes all existing agreements, verbal and written,
between you and the District regarding your employment. This Contract does not constitute a
"unified contract" with any supplemental duties agreement between the parties.
10.4 Applicable Law. Texas law shall govern construction of this Contract.
,,
., 11. Notice to Employee. You agree to keep a current address on file with the District's human resources
office. Unl~ss Texas Education Code chapter 21 requires a different notice delivery method, you agree
that the District may meet any legal obligation it has to give you written notice regarding your
employment by hand-delivering the notice to you or by sending the notice by certified mail, regular
mail, and/or express delivery service to your address ofrecord.
12. Expiration of Offer. This offer of employment contract shall expire unless you sign and return this
Contract, without changes, to the Superintendent on or before 2/29/2016 (return date). lfyou are
currently employed under a contract with the District and you fail to sign and return this Contract,
without changes, by the return date, you shall be deemed to have resigned from employment at the end
of your existing contract term.
I have read this abide by its terms and conditions:
Date signed:
Kirbyville Consolidated Independent School District
By: Presit/~et__
Date signed: February 16, 2016
MINUTES
REGULAR MEETING OF THE BOARD OF TRUSTEES
KIRBYVILLE CONSOLIDATED INDEPENDENT SCHOOL DISTRICT
KIRBYVILLE, TEXAS
Tuesday, February 21, 2017

7 :00 p.m. Regular Agenda
The Board of Trustees of the Kirbyville Consolidated Independent School District met in regular
session on the above date and time at the Booker-Hom Building, 206 East Main Street,
Kirbyville, Texas. The meeting was called to order by Board President Joe Brecht.
Board Members/Superintendent Joe Brecht, Coston Lewis, Joey Davis, Chad Geroge,
Present Lynell Hom, Wayne Hughes, Clint Smith, Richard
Hazlewood
Board Members/Superintendent None

Absent
School Personnel and Guests Staff: Jimmy Dodson, Jimmy Gaspard, D'Wanna
Rasnick, Eric Cormier, Dennis Reeves, and Donna
Morgan
Guests:
1. Stephen Berry, Berry & Clay
2. Justin Fenley, Goodwin & Lasiter
3. High school students leading prayer &
pledges:
Emalie Glenn and father, Jason Glenn
Brennon Davis and family, Alicia Davis and
Riley Carter
Sanaa Crawford and family, Patricia Allen,
Jessie Adams and Shania Crawford
4. Mark Meredith
5. Michelle Mauer
Audience Participation:
Mark Meredith, 7: 11-7 :21 pm - Concerns about the
new Superintendent
Regular Meeting The Board started the regular meeting at 7:00 p.m.
RECOGNITION
Mr. Coston Lewis, Kirbyville Christian Outreach board member, recognized the Kirbyville
C.JS.D. campus principals for their support during the annual fall food drive.
CONSENT AGENDA RESOLUTIONS
Be It Resolved that the Board of Trustees:
No. 2017.05
Approved the following consent agenda resolutions.
Motion by Coston Lewis. Second by Wayne Hughes.
The motion carried unanimously (7-0).
No. 2017.05.A Approved the minutes of the following meetings:

Minutes of Meetings 1. T.A.P.R. Public Hearing, January 17, 2017
2. Regular Meeting, January 17, 2017
3. Special Meeting, January 19, 2017
7. Special Meeting, February 2, 2017
8. Special Meeting, February 6, 2017
No. 2017.05.B Reviewed district financial reports.
District Financial Reports
No. 2017.05.C Approved the budget amendments for the 2016-2017

Budget Amendment school year.
No. 2017.05.D Approved the 2017 modified summer work schedule

Modified Summer Work Schedule
REGULAR AGENDA RESOLUTIONS

Be It Resolved that the Board of Trustees:
Kirbyville CISD I l'Vfinutes - February 21. 2017 (Regular Meeting)

No. 2017.06.A Approved the recommended appointment of election
Appoint Election Officials officials and authorization for the Election Judge to
employ no less than two clerks
Recommended Personnel to Conduct the Election:
Caci Kent - Election Judge
Becky Best - Alternate Election Judge
Donna Morgan - Early Voting Clerk
Jana Reeves - Early Voting Deputy Clerk
Stephanie Jones - Early Voting Deputy Clerk
Cay Kent - Early Voting Deputy Clerk
Tracie Boyd - Early Voting Deputy Clerk
Motion by Chad George. Second by Clint Smith.

Motion carried unanimously (7-0).
No. 2017.06.B Accepted monetary and supply donations from local

Donations businesses to Kirbyville schools:
1. Kirbyville High School Bass Club:
ALLCO - $500.00, Elite Contractors -
( $1,000.00
2. Kirbyville Junior High School - Education First
Federal Credit Union - $560.00
3. Kirbyville Elementary School: - Mr. L.B.
Ratcliff - $100.00
Motion by Wayne Hughes. Second by Joey Davis.
No. 2017.06.C Approved the proposed 2017-2018 Kirbyville CISD

2017-2018 Kirbyville CISD school year calendar.
Calendar
Motion by Joey Davis. Second by Clint Smith.
No. 2017.06.D Accepted the Kirbyville CISD Bond Construction

Kirbyville CISD Bond Project, Phase E
Construction Project, Phase E
Motion by Chad George. Second by Joey Davis.
No. 2017.06.E Approved the addendum to the Superintendent of
Addendum to the Superintendent of Schools' Contract for the 2016-2017 school year.
Schools' Contract for the 2016-
Motion by Lynell Hom. Second by Coston Lewis.
L 2017 school year
Kirbyville CISD I Minutes - February 21. 20 l 7 (Regul ar Meeting)

REPORTS AND COMMUNICATIONS
Reports & Communications A. Principals' Reports

B. Technology Update
C. Superintendent's Report
PERSONNEL
Executive Session The Board President announced that the Board of

Trustees would convene in executive session under the
provisions a/Texas Government code 551 .074 to
discuss personnel at 8:26 p.m. The board returned to
open session at 10:11 p. m.
No. 20l'J.07 A Employment Recommendations: None

Personnel
B. Leadership Position Contracts:
Accepted leadership position contract renewals as
presented:
1. New Two-Year Contracts
a. Jason Anderson, Director of Music/Teacher
b. Eric Cormier, Principal
c. Jimmy Dodson, Director of Maintenance
d. James Gaspard, Director oflnformation
Services.
e. Larry Grissom, Assistant Principal
f. Cay Kent, Chief Financial Officer
g. Greg Neece, Director of Athletics, Head
Football Coach
h. Chad Odom, Assistant Principal
L Dennis Reeves, Principal
J. Georgia Sayers, Assistant Superintendent
k. Charles Simmons, Assistant Principal
Motion by Coston Lewis. Second by Joey Davis.

2. New One-Year Contract:
a. D'Wanna Rasnick, Principal
Motion by Coston Lewis. Second by Clint Smith.

Adjourned the board meeting at 10: 12 p.m.

ADJOURN
Ki rbyvil le CfSD I tvfinules - February 21, 2017 (Regular Meeting)

('1
March 21 2017
Date Minutes Approved
Kirbyvi ll e CISD I Minutes - February 21, 2017 (Reg ul ar Meeting)

Kirbyville CISD
121905
TERMINATION OF EMPLOYMENT DF
(LEGAL)
Note: For a detailed treatment of termination and nonrenewal

of educator contracts, see policies DFAA and DFAB
(Probationary Contracts), and DFBA and DFBB (Term
Contracts).
WITHHOLDING An attempt by any district employee to encourage or coerce a child

INFORMATION to withhold information from the childs parent is grounds for dis-
charge or suspension under Education Code 21.104 (probationary
contracts) and 21.211 (term contracts). Education Code 26.008(b)
DISCHARGE OF A district shall discharge an employee if the district obtains infor-
CONVICTED mation through a criminal history record information (CHRI) review
EMPLOYEES that:
1. The employee has been convicted of:
a. A felony under Penal Code Title 5;
b. An offense requiring registration as a sex offender under
Code of Criminal Procedure Chapter 62; or
c. An offense under the laws of another state or federal law
that is equivalent to an offense under paragraphs a or b;
and
2. At the time the offense occurred, the victim of the offense was
under 18 years of age or was enrolled in a public school.
EXCEPTION However, a district is not required to discharge an employee if the
person committed an offense under Title 5, Penal Code, and:
1. The date of the offense is more than 30 years before June 15,
2007; and
2. The employee satisfied all terms of the court order entered on
conviction.
CERTIFICATION TO Each school year, a superintendent shall certify to the Commis-
THE COMMISSIONER sioner that a district has complied with the above provisions.
SANCTIONS The State Board for Educator Certification (SBEC) may impose a
sanction on an educator who does not discharge an employee if
the educator knows or should have known, through a criminal his-
tory record information review, that the employee has been con-
victed of an offense described above.
OPTIONAL A district may discharge an employee if the district obtains infor-
TERMINATION mation of the employees conviction of a felony or of a misde-
meanor involving moral turpitude that the employee did not dis-
close to SBEC or the district. An employee so discharged is
DATE ISSUED: 10/15/2015 1 of 4

UPDATE 103
DF(LEGAL)-A
Kirbyville CISD
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(LEGAL)
considered to have been discharged for misconduct for purposes

of Labor Code 207.044 (unemployment compensation).
Education Code 22.085 [See DBAA]
CERTAIN OFFENSES If a district receives notice that SBEC has revoked the certificate of
AGAINST STUDENTS a person based on conviction for a felony under Penal Code Title 5
MANDATORY or an offense requiring registration as a sex offender, and the vic-
TERMINATION tim of the offense is under 18 years of age, the district shall:
1. Immediately remove the person whose certificate has been
revoked from campus or from an administrative office, as ap-
plicable, to prevent the person from having any contact with a
student; and
2. If the person is employed under a probationary or term con-
tract:
a. Suspend the person without pay;
b. Provide the person with written notice that the persons
contract is void [see NOTICE TO EMPLOYEE, below];
and
c. Terminate the employment of the person as soon as
practicable.
Education Code 21.058(a), (c)
DISCRETIONARY If a district becomes aware that a person employed by the district
TERMINATION under a probationary or term contract has been convicted of or re-
ceived deferred adjudication for a felony offense, and the person is
not subject to the mandatory termination provision above, the dis-
trict may:
1. Suspend the person without pay;
2. Provide the person with written notice that the persons con-
tract is void [see NOTICE TO EMPLOYEE, below]; and
3. Terminate the employment of the person as soon as practica-
ble.
Education Code 21.058(c-1)
NOTICE TO A persons probationary or term contract is void if the district pro-
EMPLOYEE vides written notice to the person, under the mandatory or discre-
tionary termination provisions above, that the persons contract is
void. Education Code 21.058(c-2)
NO APPEAL Action taken by a district under the mandatory or discretionary
terminations provisions above is not subject to appeal under

UPDATE 103
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(LEGAL)
Education Code Chapter 21 and the notice and hearing

requirements of Chapter 21 do not apply to the action. Education
Code 21.058(e)
INVALID OR EXPIRED An employees probationary or term contract is void if the
CERTIFICATION employee:
1. Does not hold a valid certificate or permit issued by SBEC;
2. Fails to fulfill the requirements necessary to renew or extend
the employees temporary, probationary, or emergency certifi-
cate or any other certificate or permit issued under Education
Code Chapter 21, Subchapter B; or
3. Fails to comply with any requirement under Education Code
Chapter 22, Subchapter C [criminal history review, see
DBAA], if the failure results in suspension or revocation of the
employees certificate.
Education Code 21.0031(a)
A certificate or permit is not considered to have expired if:
1. The employee has completed the requirements for renewal of
the certificate or permit;
2. The employee submitted the request for renewal before the
expiration date; and
3. The date the certificate or permit would have expired is before
the date SBEC takes action to approve the renewal of the
certificate or permit.
Education Code 21.0031(f)
DISTRICTS If a district has knowledge that an employees contract is void un-
OPTIONS der Education Code 21.0031(a), the district may:
1. Terminate the employee;
2. Suspend the employee with or without pay; or
3. Retain the employee for the remainder of the school year on
an at-will employment basis in a position that does not require
a contract under Education Code 21.002, at the employees
existing rate of pay or at a reduced rate.
The employee is not entitled to the minimum salary prescribed by
Education Code 21.402.
Education Code 21.0031(b)

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(LEGAL)
EXCEPTION A district may not terminate or suspend an employee under

21.0031(b) because of the employees lack of a valid certificate or
permit, or failure to renew or extend a certificate or permit, if:
1. The employee requests an extension from SBEC to renew,
extend, or otherwise validate the employees certificate or
permit; and
2. Not later than the tenth day after the date the contract is void,
the employee takes necessary measures to renew, extend, or
otherwise validate the employees certificate or permit, as de-
termined by SBEC.
Education Code 21.0031(b-1)
NO APPEAL OR A school districts decision under Education Code 21.0031(b) is not
CHAPTER 21 subject to appeal under Education Code Chapter 21, and the no-
HEARING tice and hearing requirements of that chapter do not apply to the
decision. Education Code 21.0031
APPLICABILITY These void contract provisions do not affect the rights and reme-
dies of a party in an at-will employment relationship and do not ap-
ply to a certified teacher assigned to teach a subject for which the
teacher is not certified. Education Code 21.0031; Nunez v. Simms,
341 F.3d 385 (5th Cir. 2003)
REPORT TO SBEC A superintendent shall report the educators termination to SBEC if
the conditions set forth at Education Code 21.006 exist. [See
DHB]
FALSIFICATION OF A district may discharge an employee, regardless of whether the
MILITARY RECORD employee is employed under an employment contract, if the district
determines, based on a reasonable factual basis, that the employ-
ee, in obtaining the employees employment or any benefit relating
to the employees employment, falsified or otherwise misrepre-
sented any information regarding the employees military record in
a manner that would constitute an offense under Penal Code
32.54.
An employment contract entered into by a district with an employee
discharged by the employer under Labor Code Chapter 105 is void
and unenforceable as against public policy. [See DF series]
Labor Code Ch. 105

UPDATE 103
DF(LEGAL)-A
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(EXHIBIT)
The forms on the following pages are provided to assist the District in notifying employees of
contract termination.
Exhibit A: Notice of Proposed Termination of a Probationary or Term Contract 1 page
Exhibit B: Notice of Proposed Termination of a Continuing Contract 1 page
Exhibit C: Notice of Contract Termination 1 page
Note: The following forms are for termination of a probationary, term, or continuing con-
tract during the contract term for reasons other than financial exigency. For termi-
nation of a probationary or term contract during the contract term due to financial
exigency, see DFFA. For termination of a continuing contract due to financial exi-
gency, see DFFC. For termination of a probationary contract at the end of the con-
tract term, see DFAB. For nonrenewal of a term contract at the end of the contract
term, see DFBB. For nonrenewal of a term contract due to a program change, see
DFFB.

UPDATE 95
DF(EXHIBIT)-A
Kirbyville CISD
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(EXHIBIT)
EXHIBIT A
NOTICE OF PROPOSED TERMINATION
OF A PROBATIONARY OR TERM CONTRACT
Date of notice:
Employee name:
On _________________________ (date of meeting), the Board voted to propose termination

of your employment contract for the following reasons:
(List all reasons constituting good cause for contract termination.)
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
To request a hearing on the Boards proposed termination of your employment contract, you
must submit a written request to the Commissioner of Education for appointment of an inde-
pendent hearing examiner, and provide the Board a copy of the request, not later than the
15th day after the date you received this notice.
If you do not request a hearing within 15 days of receiving this notice, the Board will vote to
terminate your contract.
Please direct questions regarding the proposed termination of your contract to the Superin-
tendent.
Signature
Printed name
Title

UPDATE 95
DF(EXHIBIT)-A
Kirbyville CISD
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(EXHIBIT)
EXHIBIT B
NOTICE OF PROPOSED TERMINATION
OF A CONTINUING CONTRACT
Date of notice:
Employee name:

of your employment contract for the following reasons:
(List all reasons constituting good cause for contract termination.)
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
To request a hearing on the Boards proposed termination of your employment contract, you
must notify the Board in writing not later than the tenth day after the date you receive this no-
tice. You must also submit a written request to the Commissioner of Education for appoint-
ment of an independent hearing examiner, and provide the Board a copy of the request, not
later than the 15th day after the date you received this notice.
If you do not notify the Board of a hearing request within ten days of receiving this notice, or
if you fail to timely request appointment of an independent hearing examiner, the Board will
vote to terminate your contract.
tendent.
Signature
Printed name
Title

UPDATE 95
DF(EXHIBIT)-A
Kirbyville CISD
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(EXHIBIT)
EXHIBIT C
NOTICE OF CONTRACT TERMINATION
(To be used to notify an employee of the Boards final action to terminate a probationary,
term, or continuing contract, if the employee fails to timely notify the Board or request a hear-
ing.)
Date of notice:
Employee name:
On _________________________ (date of meeting), the Board took final action to terminate

your employment contract, effective ________________.
Please direct questions regarding the termination of your contract to the Superintendent.
Signature
Printed name
Title

UPDATE 95
DF(EXHIBIT)-A
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PROBATIONARY CONTRACTS DFAA

SUSPENSION/TERMINATION DURING CONTRACT (LEGAL)
DISCHARGE Any probationary contract employee may be discharged at any

time for good cause as determined by the board. Good cause is
the failure to meet the accepted standards of conduct for the pro-
fession as generally recognized and applied in similarly situated
school districts in this state. Education Code 21.104(a)
[See DHB regarding circumstances in which a certified employees
dismissal must be reported to the State Board for Educator Certifi-
cation (SBEC).]
SUSPENSION A district may, for good cause as defined above, suspend an em-
ployee without pay in lieu of discharge or pending discharge. The
period of suspension may not extend beyond the end of the current
school year. Education Code 21.104(b)
NOTICE Before any probationary contract employee is dismissed or sus-
pended without pay for good cause, the employee shall be given
reasonable notice in writing of the charges against him or her and
an explanation of a districts evidence, set out in sufficient detail to
fairly enable the employee to show any error that may exist.
Cleveland Bd. of Educ. v. Loudermill, 470 U.S. 532 (1985) [See
DF(EXHIBIT)]
HEARING If the employee is protesting proposed action to suspend or termi-
nate a probationary contract for good cause, under Education
Code 21.104, the employee is entitled to a hearing before an inde-
pendent hearing examiner under Education Code Chapter 21,
Subchapter F [see DFD].
EXCEPTION If the employee is protesting proposed action to terminate a proba-
tionary contract before the end of the contract period on the basis
of a financial exigency declared under Education Code 44.011 [see
CEA], the employee is entitled to a hearing in the manner provided
under Education Code 21.207 for nonrenewal of a term contract
[see DFBB] or a hearing under Education Code Chapter 21, Sub-
chapter F, as determined by the board.
Education Code 21.1041

UPDATE 91
DFAA(LEGAL)-P
Kirbyville CISD
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PROBATIONARY CONTRACTS DFAA

SUSPENSION/TERMINATION DURING CONTRACT (LOCAL)
SUSPENSION WITH A probationary contract employee may be suspended with pay or

PAY placed on administrative leave by the Superintendent during an
investigation of alleged misconduct by the employee or at any time
the Superintendent determines that the Districts best interest will
be served by the suspension or administrative leave.
DATE ISSUED: 10/23/1995 ADOPTED: 1 of 1

UPDATE 50
DFAA(LOCAL)-A
Kirbyville CISD
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PROBATIONARY CONTRACTS DFAB

TERMINATION AT END OF YEAR (LEGAL)
GROUNDS FOR The Board may terminate a probationary contract at the end of the
TERMINATION contract period if in the Boards judgment such termination will
serve the best interests of the District.
NOTICE The Board shall give the employee notice of its decision to termi-
nate the employment not later than the tenth day before the last
day of instruction required under the contract.
The notice must be delivered personally by hand delivery on the
campus at which the employee is employed. If the employee is not
present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by
express delivery service to the employees address of record with
the District. Notice that is postmarked on or before the tenth day
before the last day of instruction is considered timely for these pur-
poses.
NO APPEAL The Boards decision to terminate a probationary contract at the
end of a contract period is final and may not be appealed.
FAILURE TO NOTIFY If the Board fails to give notice of its decision to terminate a proba-
tionary contract within the time prescribed, the Board must employ
the employee for the following school year in the same capacity
under:
1. A probationary contract, if the person has been employed un-
der a probationary contract for less than three consecutive
school years; or
2. A continuing or term contract, according to District policy, if
the person has been employed under a probationary contract
for three consecutive school years.

UPDATE 91
DFAB(LEGAL)-P
TERMINATION AT END OF YEAR (EXHIBIT)
Note: The forms on the following pages are for termination of a probationary contract at
the end of the contract term. For termination of a probationary contract during the
contract term for reasons other than financial exigency, see DF. For termination of
a probationary contract during the contract term due to financial exigency, see
DFFA.
Exhibit A: Notice of End-of-Year Termination of Probationary Contract 1 page

Exhibit B: Documentation of Delivery: Notice of Termination of Probationary Contract
1 page

UPDATE 97
DFAB(EXHIBIT)-A
EXHIBIT A
NOTICE OF END-OF-YEAR TERMINATION
OF PROBATIONARY CONTRACT
Date of notice:
Employee name:
On _________________ (date of meeting), the Board took action to terminate your employ-
ment contract.
Your employment with the District will end effective the last duty day of the school year.
Signature
Printed name
Title

UPDATE 97
DFAB(EXHIBIT)-A
Kirbyville CISD
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EXHIBIT B
DOCUMENTATION OF DELIVERY:
NOTICE OF TERMINATION OF PROBATIONARY CONTRACT
(For office use only. This document to be retained in the employees personnel file.)
Employee name:
(Notice must be delivered personally by hand delivery to the employee on the campus at
which the employee is employed.)
Hand delivery:
Completed: ______ Attempted: _______ (check only one)
Date: __________________________ By: ________________________________ (name)
(If the employee is not present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by express delivery service to
the employees address of record with the District.)
Mail or delivery service:
Sent by: Certified mail _____ Express delivery service _____ (check only one)
Employees address of record:
Date: __________________________ By: ________________________________

(District representative)

UPDATE 97
DFAB(EXHIBIT)-A
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TERM CONTRACTS DFBA

SUSPENSION A board may, for good cause as determined by the board, suspend
WITHOUT PAY an employee without pay:
1. Pending discharge, or
2. In lieu of termination.
The suspension may not extend beyond the end of the school year.
BACK PAY If an employee is not discharged after being suspended without
pay pending discharge, the employee is entitled to back pay for the
period of suspension. Education Code 21.211(c)
GROUNDS FOR A board may terminate a term contract and discharge a term con-
DISMISSAL tract employee at any time for:
1. Good cause as determined by the board; or
2. A financial exigency that requires a reduction in personnel.
NOTICE Before any term contract employee is dismissed for good cause,
the employee shall be given reasonable notice in writing of the
charges against him or her and an explanation of a districts evi-
dence, set out in sufficient detail to fairly enable the employee to
show any error that may exist. Cleveland Bd. of Educ. v.
Loudermill, 470 U.S. 532 (1985) [See DF(EXHIBIT)]
HEARING If a term contract employee desires a hearing before an independ-
ent hearing examiner, the employee must file a written request with
the commissioner of education not later than the 15th day after the
date the employee receives notice of the proposed termination or
suspension without pay. The employee must provide a district with
a copy of the request and must provide the commissioner with a
copy of the notice.
The parties may agree in writing to extend by not more than ten
days the deadline for requesting a hearing.
Education Code 21.251(a), .253 [See DFD]
FINANCIAL An employee who is protesting proposed action to terminate a term
EXIGENCY contract at any time on the basis of a financial exigency declared
under Education Code 44.011 [see CEA] that requires a reduction
in personnel must notify the board in writing not later than the tenth
day after the date the employee receives notice of the proposed
action. The employee is entitled to a hearing in the manner pro-
vided under Education Code 21.207 for nonrenewal of a term con-
tract [see DFBB] or a hearing under Education Code Chapter 21,

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Subchapter F, as determined by the board. Education Code

21.159
SUSPENSION WITH The employee may be suspended with pay pending the outcome of
PAY the dismissal hearing. Moore v. Knowles, 482 F.2d 1069 (5th Cir.
1973)
[See DHB regarding circumstances in which a certified employees
dismissal must be reported to the State Board for Educator Certifi-
cation (SBEC).]

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TERM CONTRACTS DFBA

SUSPENSION/TERMINATION DURING CONTRACT (LOCAL)
SUSPENSION WITH A term contract employee may be suspended with pay or placed on
PAY administrative leave by the Superintendent during an investigation
of alleged misconduct by the employee or at any time the Superin-
tendent determines that the Districts best interest will be served by
the suspension or administrative leave.

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TERM CONTRACTS DFBB

NONRENEWAL (LEGAL)
GROUNDS FOR The Board may terminate a term contract for a financial exigency
NONRENEWAL that requires a reduction in personnel. Education Code 21.211(a)
[See CEA]
REASONS The Board shall establish by policy reasons for nonrenewal at the
end of a school year. Education Code 21.203(b)
EVALUATIONS Before making a decision not to renew a term contract, the Board
shall consider the most recent evaluations if the evaluations are
relevant to the reason for the Boards action. Education Code
21.203(a)
In the case of a classroom teacher, the District shall use the teach-
er's consecutive appraisals from more than one year, if available, in
making employment decisions. Education Code 21.352(e)
[See DNA and DNB]
NOTICE Not later than the tenth day before the last day of instruction in a
school year, the Board shall notify in writing each employee whose
contract is about to expire whether the Board proposes to renew or
not renew the contract.
The notice must be delivered personally by hand delivery to the
employee on the campus at which the employee is employed. If
the employee is not present on the campus on the date that hand
delivery is attempted, the notice must be mailed by prepaid certi-
fied mail or delivered by express delivery service to the employees
address of record with the District. Notice that is postmarked on or
before the tenth day before the last day of instruction is considered
timely for these purposes.
FAILURE TO The Boards failure to give timely notice of a proposed renewal or
PROVIDE TIMELY nonrenewal constitutes an election to employ the contract employ-
NOTICE ee in the same professional capacity for the following school year.
REQUEST FOR If the employee desires a hearing after receiving notice of the pro-
HEARING posed nonrenewal, the employee shall notify the Board in writing
not later than the 15th day after:
1. The date the employee receives hand delivery of the notice of
proposed nonrenewal; or
2. The date the notice is delivered to the employees address of
record with the District, if the notice is mailed by prepaid certi-
fied mail or delivered by express delivery service.
The Board shall provide for a hearing to be held not later than the
15th day after receiving written notice from the employee

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NONRENEWAL (LEGAL)
requesting a hearing unless the parties agree in writing to a

different date. The hearing shall be closed unless the employee
requests an open hearing and shall be conducted in accordance
with rules adopted by the Board.
BOARD HEARING At the hearing before the Board, the employee may:
1. Be represented by a representative of the employees choice;
2. Hear the evidence supporting the reason for nonrenewal;
3. Cross-examine adverse witnesses; and
4. Present evidence.
Education Code 21.207(c)
BOARD DECISION To evaluate the evidence put before it, the Board shall use the pre-
ponderance of the evidence standard of review. Whitaker v. Mar-
shall Indep. Sch. Dist., Tex. Commr. of Educ. Decision No. 112-
R1-598 (1998)
Following the hearing, the Board shall take the appropriate action
and notify the employee in writing of that action within 15 days fol-
lowing the conclusion of the hearing. Education Code 21.208
HEARING EXAMINER The Board may use the process described at DFD. Education
Code 21.207(b)
NO HEARING If the employee fails to request a hearing, the Board shall take the
appropriate action and notify the employee in writing of that action
not later than the 30th day after the date the notice of proposed
nonrenewal was sent. Education Code 21.208
APPEALS An employee aggrieved by a decision of the Board to nonrenew a
term contract may appeal to the Commissioner for a review of the
Boards decision. Education Code 21.209

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TERM CONTRACTS DFBB

NONRENEWAL (LOCAL)
REASONS The recommendation to the Board and its decision not to renew a
contract under this policy shall not be based on an employees ex-
ercise of Constitutional rights or based unlawfully on an employees
race, color, religion, sex, gender, national origin, age, disability, or
any other basis prohibited by law. Reasons for proposed nonre-
newal of an employees term contract shall be:
1. Deficiencies pointed out in observation reports, appraisals or
evaluations, supplemental memoranda, or other communica-
tions.
2. Failure to fulfill duties or responsibilities.
3. Incompetency or inefficiency in the performance of duties.
4. Inability to maintain discipline in any situation in which the
employee is responsible for the oversight and supervision of
students.
5. Insubordination or failure to comply with official directives.
6. Failure to comply with Board policies or administrative regula-
tions.
7. Excessive absences.
8. Conducting personal business during school hours when it
results in neglect of duties.
9. Reduction in force because of financial exigency. [See DFFA]
10. Reduction in force because of a program change. [See
DFFB]
11. The employee is not retained at a campus in accordance with
the provisions of a campus turnaround plan. [See AIC]
12. Drunkenness or excessive use of alcoholic beverages; or
possession, use, or being under the influence of alcohol or al-
coholic beverages while on District property, while working in
the scope of the employees duties, or while attending any
school- or District-sponsored activity.
13. The illegal possession, use, manufacture, or distribution of a
controlled substance, a drug, a dangerous drug, hallucino-
gens, or other substances regulated by state statutes.
14. Failure to meet the Districts standards of professional con-
duct.
15. Failure to report any arrest, indictment, conviction, no contest
or guilty plea, or other adjudication for any felony, any crime

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NONRENEWAL (LOCAL)
involving moral turpitude, or other offense listed at

DH(LOCAL). [See DH]
16. Conviction of or deferred adjudication for any felony, any
crime involving moral turpitude, or other offense listed at
DH(LOCAL); or conviction of a lesser included offense pursu-
ant to a plea when the original charged offense is a felony.
[See DH]
17. Failure to comply with reasonable District requirements re-
garding advanced coursework or professional improvement
and growth.
18. Disability, not otherwise protected by law, that prevents the
employee from performing the essential functions of the job.
19. Any activity, school-connected or otherwise, that, because of
publicity given it, or knowledge of it among students, faculty,
or the community, impairs or diminishes the employees effec-
tiveness in the District.
20. Any breach by the employee of an employment contract or
any reason specified in the employees employment contract.
21. Failure to maintain an effective working relationship, or main-
tain good rapport, with parents, the community, or colleagues.
22. A significant lack of student progress attributable to the edu-
cator.
23. Behavior that presents a danger of physical harm to a student
or to other individuals.
24. Assault on a person on District property or at a school-related
function, or on an employee, student, or students parent re-
gardless of time or place.
25. Use of profanity in the course of performing any duties of em-
ployment, whether on or off school premises, in the presence
of students, staff, or members of the public, if reasonably
characterized as unprofessional.
26. Falsification of records or other documents related to the Dis-
tricts activities.
27. Falsification or omission of required information on an em-
ployment application.
28. Misrepresentation of facts to a supervisor or other District offi-
cial in the conduct of District business.

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NONRENEWAL (LOCAL)
29. Failure to fulfill requirements for state licensure or certification,

including passing certification or licensing examinations re-
quired by state or federal law or by the District, for the em-
ployees assignment.
30. Failure to maintain licensing and certification requirements,
including the completion of required continuing education
hours, for the employees assignment.
31. Failure to complete certification or permit renewal require-
ments, or failure to fulfill the requirements of a deficiency plan,
under an Emergency Permit or a Temporary Classroom As-
signment Permit.
32. Any attempt to encourage or coerce a child to withhold infor-
mation from the childs parent or from other District personnel.
33. Any reason that makes the employment relationship void or
voidable, such as a violation of federal, state, or local law.
34. Any reason constituting good cause for terminating the con-
tract during its term.
RECOMMENDATIONS Administrative recommendations for renewal or proposed nonre-
FROM newal of term contracts shall be submitted to the Superintendent.
ADMINISTRATION A recommendation for proposed nonrenewal shall be supported by
any relevant documentation. The final decision on the administra-
tive recommendation to the Board on each employees contract
rests with the Superintendent.
SUPERINTENDENTS The Superintendent shall prepare lists of employees whose con-
RECOMMENDATION tracts are recommended for renewal or proposed nonrenewal by
the Board. Supporting documentation, if any, and reasons for the
recommendation shall be submitted for each employee recom-
mended for proposed nonrenewal.
The Board shall consider such information, as appropriate, in sup-
port of recommendations for proposed nonrenewal and shall then
act on all recommendations. If the Board votes to propose nonre-
newal for any employees, it shall also decide whether any request-
ed hearing will be conducted by the Board or by an independent
hearing examiner.
NOTICE OF After the Board votes to propose nonrenewal, the Superintendent
PROPOSED or designee shall deliver written notice of proposed nonrenewal in
NONRENEWAL accordance with law.
If the notice of proposed nonrenewal does not contain a statement
of the reason or all the reasons for the proposed action, and the
employee requests a hearing, the District shall give the employee

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TERM CONTRACTS DFBB

NONRENEWAL (LOCAL)
notice of all reasons for the proposed nonrenewal at a reasonable

time before the hearing.
The Board has chosen to designate the type of hearing for pro-
posed nonrenewals on a case-by-case basis. In the notice of pro-
posed nonrenewal, the employee shall receive notice of whether
the Board [see REQUEST FOR BOARD HEARING, below] or an
independent hearing examiner appointed by the commissioner of
education [see REQUEST FOR APPOINTMENT OF HEARING
EXAMINER, below] will conduct the hearing.
REQUEST FOR If the notice of proposed nonrenewal states that the nonrenewal
APPOINTMENT OF hearing will be conducted by an independent hearing examiner, the
HEARING EXAMINER employee may request a hearing by filing a written request with the
commissioner, and providing the Board a copy of the request, not
later than the 15th day after the date the employee received the
notice of proposed nonrenewal.
HEARING The hearing shall be conducted by an independent hearing exam-
PROCEDURES iner in accordance with the process described at DFD.
BOARD DECISION Following the hearing, the Board shall take appropriate action in
accordance with DFD.
REQUEST FOR BOARD If the notice of proposed nonrenewal states that the nonrenewal
HEARING hearing will be conducted by the Board, the employee may request
a hearing by providing written notice to the Board not later than the
15th day after the date the employee received the notice of pro-
posed nonrenewal.
When a timely request for a hearing on a proposed nonrenewal is
received by the presiding officer, the hearing shall be held not later
than the 15th day after receipt of the request, unless the parties
mutually agree to a delay. The employee shall be given notice of
the hearing date as soon as it is set.
HEARING Unless the employee requests that the hearing be open, the hear-
PROCEDURES ing shall be conducted in closed meeting with only the members of
the Board, the employee, the Superintendent, their representa-
tives, and such witnesses as may be called in attendance. Wit-
nesses may be excluded from the hearing until called to present
evidence. The employee and the administration may choose a
representative. Notice, at least five days in advance of the hearing,
shall be given by each party intending to be represented, including
the name of the representative. Failure to give such notice may
result in postponement of the hearing.
The conduct of the hearing shall be under the presiding officers
control and shall generally follow the steps listed below:

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TERM CONTRACTS DFBB

NONRENEWAL (LOCAL)
1. After consultation with the parties, the presiding officer shall

impose reasonable time limits for presentation of evidence
and closing arguments.
2. The hearing shall begin with the administrations presentation,
supported by such proof as it desires to offer.
3. The employee may cross-examine any witnesses for the ad-
ministration.
4. The employee may then present such testimonial or docu-
mentary proof, as desired, to offer in rebuttal or general sup-
port of the contention that the contract be renewed.
5. The administration may cross-examine any witnesses for the
employee and offer rebuttal to the testimony of the employ-
ees witnesses.
6. Closing arguments may be made by each party.
A record of the hearing shall be made so that a certified transcript
can be prepared, if required.
BOARD DECISION The Board may consider only evidence presented at the hearing.
After all the evidence has been presented, if the Board determines
that the reasons given in support of the recommendation to not re-
new the employees contract are lawful, supported by the evidence,
and not arbitrary or capricious, it shall so notify the employee by a
written notice not later than the 15th day after the date on which
the hearing is concluded. This notice shall also include the Boards
decision on renewal, which decision shall be final.
NO HEARING If the employee fails to request a hearing, the Board shall take the
appropriate action and notify the employee in writing of that action
not later than the 30th day after the date the notice of proposed
nonrenewal was sent.

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TERM CONTRACTS DFBB

NONRENEWAL (EXHIBIT)
term contract nonrenewal.
Exhibit A: Notice of Proposed Term Contract Nonrenewal 1 page
Exhibit B: Documentation of Delivery: Notice of Proposed Nonrenewal 1 page
Exhibit C: Notice of Term Contract Nonrenewal 1 page

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TERM CONTRACTS DFBB

EXHIBIT A
NOTICE OF PROPOSED TERM CONTRACT NONRENEWAL
Date of notice:
Employee name:
On ___________________________________ (date of meeting), the Board voted to pro-

pose nonrenewal of your employment contract for the following reasons:
[List all applicable reasons from DFBB(LOCAL).
Attach an additional sheet of paper if necessary.]
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
Attached is a copy of the Districts DFBB(LOCAL) policy regarding nonrenewal of term con-
tracts.
The Board has determined that any hearing on this proposed nonrenewal will be conducted
as follows:
Before the Board. To request a hearing on the Boards proposed nonrenewal of your
employment contract, you must submit a written request to the Board not later than the
15th day after the date you receive this notice.
Before an independent hearing examiner appointed by the Commissioner of Education.
To request a hearing on the Boards proposed nonrenewal of your employment contract,
you must submit a written request to the Commissioner of Education for appointment of
an independent hearing examiner, and provide the Board a copy of the request, not lat-
er than the 15th day after the date you receive this notice.
nonrenew your contract.
Please direct questions regarding the proposed nonrenewal of your contract to the Superin-
tendent.
Signature
Printed name
Title

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TERM CONTRACTS DFBB

EXHIBIT B
DOCUMENTATION OF DELIVERY:
NOTICE OF PROPOSED NONRENEWAL
(For office use only. This document to be retained in the employees personnel file.)
Employee name:
(Notice must be delivered personally by hand delivery to the employee on the campus at
which the employee is employed.)
Hand delivery:
Completed: ______ Attempted: _______ (check only one)
Date: __________________________ By: ________________________________ (name)
(If the employee is not present on the campus on the date that hand delivery is attempted,
the notice must be mailed by prepaid certified mail or delivered by express delivery service to
the employees address of record with the District.)
Mail or delivery service:
Sent by: Certified mail _____ Express delivery service _____ (check only one)
Employees address of record:
Date: __________________________ By: ________________________________ (name)

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TERM CONTRACTS DFBB

EXHIBIT C
NOTICE OF TERM CONTRACT NONRENEWAL
(To be used to notify an employee of the Boards final action to nonrenew a term contract. If
the employee fails to request a hearing, this notice must be provided not later than the 30th
day after the date notice of proposed nonrenewal was sent to the employee.)
Date of notice: ___________________________
Employee name:
On _________________________ (date of meeting), the Board took final action to

nonrenew your employment contract. Your employment with the District will end effective the
last duty day of the school year.
Please direct questions regarding the nonrenewal of your contract to the Superintendent.
Signature
Printed name
Title

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TERMINATION OF EMPLOYMENT DFD

HEARINGS BEFORE HEARING EXAMINER (LEGAL)
APPLICABILITY This hearing process applies only if an employee requests a hear-

ing after receiving notice of a proposed decision to:
1. Terminate a continuing contract at any time, except as pro-
vided below;
2. Terminate a probationary or term contract before the end of
the contract period, except as provided below; or
3. Suspend without pay.
EXCEPTION This hearing process does not apply to a decision to:
1. Terminate a probationary contract at the end of the contract
term;
2. Not renew a term contract, unless the Board has adopted this
process for nonrenewals; or
3. Terminate a probationary or term contract before the end of
the contract period or terminate a continuing contract at any
time, based on a financial exigency declared under Education
Code 44.011 [see CEA] that requires a reduction in person-
nel, unless the Board has decided to use this hearing
process.
REQUEST FOR Not later than the 15th day after the date the employee receives
HEARING notice of one of the proposed contract actions listed above, the
employee must file a written request with the Commissioner for a
hearing before a hearing examiner. The employee must provide
the District with a copy of the request and must provide the Com-
missioner with a copy of the notice. The parties may agree in writ-
ing to extend by not more than ten days the deadline for requesting
a hearing. Education Code 21.253
ASSIGNMENT OF The parties may agree to select a hearing examiner from the list
HEARING EXAMINER maintained by the Commissioner or a person who is not certified to
BY AGREEMENT serve as a hearing examiner, provided that person is licensed to
practice law in Texas. If the parties agree on a hearing examiner
the parties shall, before the date the Commissioner is permitted to
assign a hearing examiner, notify the Commissioner in writing of
the agreement, including the name of the hearing examiner se-
lected.
BY APPOINTMENT If the parties do not select a hearing examiner by agreement, the
Commissioner shall assign the hearing examiner not earlier than
the sixth business day and not later than the tenth business day
after the date on which the Commissioner receives the request for

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a hearing. When a hearing examiner has been assigned, the

Commissioner shall notify the parties immediately.
REJECTION The parties may agree to reject a hearing examiner for any reason
and either party is entitled to reject an assigned hearing examiner
for cause. A rejection must be in writing and filed with the Com-
missioner not later than the third day after the date of notification of
the hearing examiners assignment. If the parties agree to reject
the hearing examiner or if the Commissioner determines that one
party has good cause for the rejection, the Commissioner shall as-
sign another hearing examiner.
FINALITY OF DECISION After the employee receives notice of the proposed contract action,
the parties may agree in writing that the hearing examiners deci-
sion be final and nonappealable on all or some issues.
POWERS OF HEARING The hearing examiner may issue subpoenas, administer oaths,
EXAMINER rule on motions and the admissibility of evidence, maintain deco-
rum, schedule and recess the proceedings, allow the parties to
take depositions or use other means of discovery, and make any
other orders as provided by Commissioner rule.
CONDUCT OF The hearing and any depositions must be held within the geo-
HEARING graphical boundaries of the District or at the regional education
service center that serves the District.
SCHEDULE A hearing before a hearing examiner may not be held on a Satur-
RESTRICTION day, Sunday, or a state or federal holiday, unless all parties agree.
Education Code 21.257(c)
PRIVATE A hearing before a hearing examiner shall be private unless the
employee makes a written request for a public hearing.
EXCEPTION If necessary to maintain decorum, the hearing examiner may close
a hearing that an employee has requested be public.
PROTECTION OF To protect the privacy of a witness who is a child, the hearing ex-
WITNESSES aminer may close the hearing to receive the testimony or order that
the testimony be presented by procedures in Article 38.071, Code
of Criminal Procedure.
EMPLOYEE RIGHTS At the hearing, the employee has the right to:
1. Be represented by a representative of the employees choice;
2. Hear the evidence on which the charges are based;
3. Cross-examine each adverse witness; and

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4. Present evidence.
The hearing is not subject to the Administrative Procedure Act.
The hearing shall be conducted in the same manner as a trial with-
out a jury in state district court. A certified shorthand reporter shall
record the hearing.
EVIDENCE The Texas Rules of Civil Evidence shall apply at the hearing. An
evaluation or appraisal of the teacher is presumed to be admissible
at the hearing. The hearing examiners findings of fact and conclu-
sions of law shall be presumed to be based only on admissible
evidence.
BURDEN OF PROOF The District has the burden of proof by a preponderance of the evi-
dence at the hearing.
COSTS The District shall bear the cost of the services of the hearing ex-
aminer and certified shorthand reporter and the production of any
original hearing transcript. Each party shall bear its costs of dis-
covery, if any, and its attorneys fees. Education Code 21.255(e)
RECOMMENDATION Not later than the 60th day after the date on which the Commis-
sioner receives a request for a hearing before a hearing examiner,
the hearing examiner shall complete the hearing and make a writ-
ten recommendation. The recommendation must include findings
of fact and conclusions of law. The recommendation may include a
proposal for granting relief, including reinstatement, back pay, or
employment benefits. The proposal for relief may not include at-
torneys fees or other costs associated with the hearing or appeals
from the hearing. The hearing examiner shall send a copy of the
recommendation to each party, the Board President, and the
Commissioner.
WAIVER OF The parties may agree in writing to extend by not more than 45
DEADLINE days the right to a recommendation by the date specified above.
CONSIDERATION The Board or a designated subcommittee shall consider the hear-
ing examiners record and recommendation at the first Board meet-
ing for which notice can be posted in compliance with the open
meetings laws. The meeting must be held not later than the 20th
day after the date that the Board President receives the hearing
examiners recommendation and record.
ORAL ARGUMENT AND At the meeting, the Board or subcommittee shall allow each party
RECORDING to present an oral argument to the Board or subcommittee. The
Board may, by written policy, limit the amount of time for oral argu-

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ment, provided equal time is allotted each party. A certified short-

hand reporter shall record any such oral argument.
LEGAL ADVICE The Board or subcommittee may obtain advice from an attorney
who has not been involved in the proceedings.
Education Code 21.258, .260
DECISION Not later than the tenth day after the date on which the meeting to
consider the hearing examiners recommendation is held, the
Board or subcommittee shall announce its decision, which must
include findings of fact and conclusions of law, and may include a
grant of relief.
The Board or subcommittee may adopt, reject, or change the hear-
ing examiners conclusions of law or proposal for granting relief. A
determination by the hearing examiner regarding good cause for
the suspension of an employee without pay or the termination of a
probationary, continuing, or term contract is a conclusion of law
and may be adopted, rejected, or changed by the Board or Board
subcommittee.
The Board may reject or change a finding of fact made by the hear-
ing examiner:
1. Only after reviewing the record of the proceedings; and
2. Only if the finding of fact is not supported by substantial evi-
dence.
The Board or subcommittee shall state in writing the reason for and
legal basis for a change or rejection.
Education Code 21.257, .259
RECORDING A certified shorthand reporter shall record the announcement of the
decision. The District shall bear the cost of the reporters services.
RECORD OF The Commissioner shall consider the appeal solely on the basis of
PROCEEDINGS the local record and may not consider any additional evidence or
issue. Education Code 21.301(c)
The record of the proceedings before the independent hearing ex-
aminer shall include:
1. The transcripts of proceedings at the local level;
2. All evidence admitted;
3. All offers of proof;
4. All written pleadings, motions, and intermediate rulings;

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5. A description of matters officially noticed;

6. If applicable, the recommendation of the independent hearing
examiner;
7. The transcript of the oral argument before the Board or Board
subcommittee;
8. The decision of the Board or Board subcommittee; and
9. If applicable, the Board or Board subcommittees written rea-
sons for changing the recommendation of the independent
hearing examiner.
19 TAC 157.1072(e)

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HEARINGS BEFORE HEARING EXAMINER (LOCAL)
TIME LIMITS FOR The Board shall consider the hearing examiners record and rec-
ORAL ARGUMENT ommendation at the first Board meeting for which notice can be
posted in compliance with the open meetings laws.
The Board shall allow ten minutes per party for oral argument.
Administration shall be offered the opportunity to present argument
first and may use a portion of the designated time for rebuttal after
the other party has presented argument.
The Board reserves the right to grant additional time in equal
amount to both parties, depending on the complexity of the issues
and solely at the Boards discretion.

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TERMINATION OF EMPLOYMENT DFE

RESIGNATION (LEGAL)
RESIGNATION An educator employed under a probationary contract for the follow-

WITHOUT CONSENT ing school year, or under a term or continuing contract, may relin-
(UNILATERAL quish the position and leave district employment at the end of the
RESIGNATION) school year without penalty by filing a written resignation with a
board or a boards designee not later than the 45th day before the
first day of instruction of the following school year.
A written resignation mailed by prepaid certified or registered mail
to a board president or a boards designee at the post office ad-
dress of the district is considered filed at the time of mailing.
Education Code 21.105(a), .160(a), .210(a)
An unequivocal resignation filed not later than the 45th day before
the first day of instruction of the following school year is effective
upon filing with a district and the district cannot reject such a resig-
nation. The resignation cannot be withdrawn by the teacher based
on an argument that the district has not accepted the resignation.
Fantroy v. Dallas Indep. Sch. Dist., Tex. Commr of Educ. Decision.
No. 034-R9-0206 (Mar. 5, 2009); Garcia v. Miles Indep. Sch. Dist.,
Tex. Commr of Educ. Decision No. 055-Rl-503 (Nov. 30, 2006).
RESIGNATION WITH The educator may resign, with the consent of the board or the
CONSENT boards designee, at any other time. Education Code 21.105(b),
.160(b), .210(b)
SANCTIONS FOR On written complaint by a district, the State Board for Educator
ABANDONMENT OF Certification (SBEC) may impose sanctions against an educator
CONTRACT who is employed under a probationary contract, or under a continu-
ing or term contract, for the following school year, and who:
1. Resigns;
2. Fails without good cause to comply with the resignation dead-
line or the provision regarding resignation by consent; and
3. Fails without good cause to perform the contract.
Education Code 21.105(c), .160(c), .210(c)
Acceptance or approval of a resignation indicates consent to
abandonment of contract. Quitman Indep. Sch. Dist. v. Wilkerson,
Tex. Commr of Educ. Decision No. 142-TTC-698 (Dec. 2, 1999);
Houston Indep. Sch. Dist. v. Johnson, Tex. Commr of Educ. Deci-
sion No. 054-TTC-1196 (Sept. 28, 1998)
SBEC shall not pursue sanctions against an educator who is al-
leged to have abandoned his or her contract unless a board:
1. Submits a written complaint within 30 calendar days after the
effective date of the educators separation from employment

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RESIGNATION (LEGAL)
from the district. Unless the district and the educator have a
written agreement to the contrary, the effective date of sepa-
ration from employment is the first day that, without district
permission, the educator fails to appear for work under the
contract.
2. Renders a finding that good cause did not exist under Educa-
tion Code 21.105(c)(2) (probationary contract), 21.160(c)(2)
(continuing contract), or 21.210(c)(2) (term contract). This
finding constitutes prima facie evidence of the educators lack
of good cause but is not a conclusive determination.
3. Submits the following required attachments to the written
complaint:
a. The educators resignation letter, if any;
b. The agreement with the educator regarding the effective
date of separation from employment, if any;
c. The educators contract; and
d. Board meeting minutes indicating a finding of no good
cause. If the board does not meet within 30 calendar
days of the educators separation from employment, the
minutes may be submitted within 10 calendar days after
the next board meeting.
19 TAC 249.14(g)
REPORT TO SBEC A superintendent shall report the educators resignation to SBEC if
the conditions set forth at Education Code 21.006 exist. [See
DHB] Education Code 21.006
INVESTIGATION A superintendent shall complete an investigation of an educator if
there is evidence that the educator may have abused or otherwise
committed an unlawful act with a student or minor, despite the ed-
ucators resignation from district employment before completion of
the investigation. Education Code 21.006(b-1); 19 TAC
249.14(d)(3)(C)

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RESIGNATION (LOCAL)
GENERAL All resignations shall be submitted in writing to the Superintendent

REQUIREMENTS or designee. The employee shall give reasonable notice and shall
include in the letter a statement of the reasons for resigning. A
prepaid certified or registered letter of resignation shall be consid-
ered submitted upon mailing.
AT-WILL EMPLOYEES The Superintendent or designee shall be authorized to accept the
resignation of an at-will employee at any time.
CONTRACT The Superintendent or designee shall be authorized to receive a
EMPLOYEES contract employees resignation effective at the end of the school
year or submitted after the last day of the school year and before
the penalty-free resignation date. The resignation requires no fur-
ther action by the District and is accepted upon receipt.
The Superintendent or other person designated by Board action
shall be authorized to accept a contract employees resignation
submitted or effective at any other time. The Superintendent or
other Board designee shall either accept the resignation or submit
the matter to the Board in order to pursue sanctions allowed by
law.
WITHDRAWAL OF Once submitted and accepted, the resignation of a contract em-
RESIGNATION ployee may not be withdrawn without consent of the Board.

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TERMINATION OF EMPLOYMENT DFF

REDUCTION IN FORCE (LEGAL)
BOARD AUTHORITY The Board is charged with the responsibility of governance of the
District; governance includes the making of responsible choices in
managing the finances and personnel of the District. Stidham v.
Anahuac Indep. Sch. Dist., Tex. Commr of Educ. Decision No.
205-R2-687 (1990) (upholding reduction in force due to financial
exigency)
The District is always free to change its organizational structure as
it seeks to increase its efficiency. Wasserman v. Nederland Indep.
Sch. Dist., Tex. Commr of Educ. Decision No. 171-R1-784 (1988)
CONSIDERATION FOR The Commissioner has held that, when a position is eliminated due
OPEN POSITIONS to a necessary reduction in force, the District must transfer the em-
ployee to a different position if the teacher meets the Districts ob-
jective criteria for that position. Objective criteria may include cre-
dentials, education, experience, applying for the position, and
interviewing for the position. The District need not offer a position
to a teacher who refuses to apply and interview for an open posi-
tion. Amerson v. Houston Indep. Sch. Dist., Tex. Commr of Educ.
Decision No. 022-R2-1202 (2003)
PROBATIONARY A probationary contract employee may be discharged at any time
CONTRACT for good cause as determined by the Board. If the employee is
protesting proposed action to terminate a probationary contract be-
fore the end of the contract period on the basis of a financial ex-
igency declared under Education Code 44.011 [see CEA], the em-
ployee is entitled to a hearing in the manner provided under
Education Code 21.207 for nonrenewal of a term contract [see
DFBB] or a hearing under Education Code Chapter 21, Subchapter
F (hearings before independent hearing examiner) [see DFD], as
determined by the Board. Education Code 21.104(a), .1041, .159
The Board may terminate a probationary contract at the end of the
contract period if in the Boards judgment such termination will
serve the best interests of the District. Education Code 21.103(a)
TERM CONTRACT The Board may terminate a term contract and discharge a term
contract employee at any time due to a financial exigency that re-
quires a reduction in personnel. Education Code 21.211(a)
An employee who is protesting proposed action to terminate a term
contract at any time on the basis of a financial exigency declared
under Education Code 44.011 [see CEA] that requires a reduction
in personnel must notify the Board in writing not later than the tenth
day after the date the employee receives notice of the proposed
action. The employee is entitled to a hearing in the manner pro-
vided under Education Code 21.207 for nonrenewal of a term con-
tract [see DFBB] or a hearing under Education Code Chapter 21,

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TERMINATION OF EMPLOYMENT DFF

REDUCTION IN FORCE (LEGAL)
Subchapter F (hearings before independent hearing examiner)

[see DFD], as determined by the Board. Education Code 21.159
CONTINUING An employee employed under a continuing contract may be dis-
CONTRACT charged at any time for good cause as determined by the Board.
Continuing contract employees may be released from employment
by the District at the end of a school year because of a necessary
reduction of personnel. A necessary reduction of personnel shall
be made primarily based upon teacher appraisals administered
under Education Code 21.352 in the specific teaching fields and
other criteria as determined by the Board. Education Code 21.157
A hearing of a proposed action based on a declaration of financial
exigency shall be conducted in the manner provided under Educa-
tion Code 21.207 for nonrenewal of a term contract [see DFBB] or
in the manner provided under Education Code Chapter 21, Sub-
chapter F (hearings before independent hearing examiner) [see
DFD], as determined by the Board. Education Code 21.1041, .159
FINANCIAL EXIGENCY The Board may adopt a resolution declaring a financial exigency
for the District. Education Code 44.011 [See CEA]
HEARING The independent hearing examiner process does not apply to a
EXAMINER decision to terminate a probationary or term contract before the
end of the contract period or terminate a continuing contract at any
time, based on a financial exigency declared under Education
Code 44.011 [see CEA] that requires a reduction in personnel, un-
less the Board has decided to use this hearing process. Education
Code 21.251
WARN ACT Local governments are not covered by the federal Worker Adjust-
ment and Retraining Notification Act (WARN Act) (plant closings
and mass layoffs). 20 C.F.R. 639.3(a)(ii)

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REDUCTION IN FORCE DFFA

FINANCIAL EXIGENCY (LOCAL)
PLAN TO REDUCE If the Superintendent determines that there is a need to reduce

PERSONNEL COSTS personnel costs, the Superintendent shall develop, in consultation
with the Board as necessary, a plan for reducing costs that may
include one or more of the following:
Salary reductions [see DEA];
Furloughs, if the District has received from the commissioner
of education certification of a reduction in funding under Edu-
cation Code 42.009 [see CBA and DEA];
Reductions in force of contract personnel due to financial exi-
gency, if the District meets the standard for declaring a finan-
cial exigency as defined by the commissioner [see CEA and
provisions at REDUCTION IN FORCE DUE TO FINANCIAL
EXIGENCY, below];
Reductions in force of contract personnel due to program
change [see DFFB]; or
Other means of reducing personnel costs.
A plan to reduce personnel costs may include the reduction of per-
sonnel employed pursuant to employment arrangements not cov-
ered at APPLICABILITY, below.
See DCD for the termination at any time of at-will employ-
ment.
See DFAB for the termination of a probationary contract at the
end of the contract period.
See DFCA for the termination of a continuing contract, if ap-
plicable.
See DCE for the termination at the end of the contract period
of a contract not governed by Chapter 21 of the Education
Code.
REDUCTION IN FORCE The following provisions shall apply when a reduction in force due
DUE TO FINANCIAL to financial exigency requires:
EXIGENCY
1. The nonrenewal or termination of a term contract;
APPLICABILITY
2. The termination of a probationary contract during the contract
period; or
3. The termination of a contract not governed by Chapter 21 of
the Education Code during the contract period.
DEFINITIONS Definitions used in this policy are as follows:

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1. Nonrenewal shall mean the termination of a term contract at

the end of the contract period.
2. Discharge shall mean termination of a contract during the
contract period.
GENERAL GROUNDS A reduction in force may take place when the Superintendent rec-
ommends and the Board adopts a resolution declaring a financial
exigency. [See CEA] A determination of financial exigency consti-
tutes sufficient reason for nonrenewal or sufficient cause for dis-
charge.
EMPLOYMENT AREAS When a reduction in force is to be implemented, the Superinten-
dent shall recommend the employment areas to be affected.
Employment areas may include, for example:
1. Elementary grades, levels, subjects, departments, or pro-
grams.
2. Secondary grades, levels, subjects, departments, or pro-
grams, including career and technical education subjects.
3. Special programs, such as gifted and talented, bilingual/ESL
programs, special education and related services, compensa-
tory education, or migrant education.
4. Disciplinary alternative education programs (DAEPs) and oth-
er discipline management programs.
5. Counseling programs.
6. Library programs.
7. Nursing and other health services programs.
8. An educational support program that does not provide direct
instruction to students.
9. Other District-wide programs.
10. An individual campus.
11. Any administrative position, unit, or department.
12. Programs funded by state or federal grants or other dedicated
funding.
13. Other contractual positions.
The Superintendents recommendation may address whether any
employment areas should be:

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1. Combined or adjusted (e.g., elementary programs and

compensatory education programs can be combined to
identify an employment area of elementary compensatory
education programs); and/or
2. Applied on a District-wide or campus-wide basis (e.g., the
counseling program at [named elementary campus]).
The Board shall determine the employment areas to be affected.
CRITERIA FOR The Superintendent or designee shall apply the following criteria to
DECISION the employees within an affected employment area when a reduc-
tion in force will not result in the nonrenewal or discharge of all staff
in the employment area. The criteria are listed in the order of im-
portance and shall be applied sequentially to the extent necessary
to identify the employees who least satisfy the criteria and there-
fore are subject to the reduction in force. For example, if all nec-
essary reductions can be accomplished by applying the first criteri-
on, it is not necessary to apply the second criterion, and so forth.
1. Qualifications for Current or Projected Assignment: Certifica-
tion, multiple or composite certifications, bilingual certification,
licensure, endorsement, and/or specialized or advanced con-
tent-specific training or skills for the current or projected as-
signment.
2. Performance: Effectiveness, as reflected by:
a. The most recent formal appraisal and, if available, con-
secutive formal appraisals from more than one year [see
DNA]; and
b. Any other written evaluative information, including disci-
plinary information, from the last 36 months.
If the Superintendent or designee at his or her discretion de-
cides that the documented performance differences between
two or more employees are too insubstantial to rely upon, he
or she may proceed to apply the remaining criteria in the or-
der listed below.
3. Extra Duties: Currently performing an extra-duty assignment,
such as department or grade-level chair, band director, athlet-
ic coach, or activity sponsor.
4. Professional Background: Professional education and work
experience related to the current or projected assignment.
5. Seniority: Length of service in the District, as measured from
the employees most recent date of hire.

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SUPERINTENDENT The Superintendent shall recommend to the Board the nonrenewal

RECOMMENDATION or discharge of the identified employees within the affected em-
ployment areas.
BOARD VOTE After considering the Superintendents recommendations, the
Board shall determine the employees to be proposed for nonre-
newal or discharge, as appropriate.
If the Board votes to propose nonrenewal of one or more employ-
ees, the Board shall specify the manner of hearing in accordance
with DFBB(LOCAL).
If the Board votes to propose discharge of one or more employees,
the Board shall determine whether the hearing will be conducted
by a TEA-appointed hearing examiner [see DFD] or will be a local
hearing under Education Code 21.207 [see DFBB].
NOTICE The Superintendent or designee shall provide each employee writ-
ten notice of the proposed nonrenewal or discharge, as applicable.
The notice shall include:
1. The proposed action, as applicable;
2. A statement of the reason for the proposed action; and
3. Notice that the employee is entitled to a hearing of the type
determined by the Board.
CONSIDERATION FOR An employee who has received notice of proposed nonrenewal or
AVAILABLE POSITIONS discharge may apply for available positions for which he or she
wishes to be considered. The employee is responsible for review-
ing posted vacancies, submitting an application, and otherwise
complying with District procedures.
If the employee meets the Districts objective criteria for the posi-
tion and is the most qualified internal applicant, the District shall
offer the employee the position until:
1. Final action by the Board to end the employees contract, if
the employee does not request a hearing.
2. The evidentiary hearing by the independent hearing examiner,
the Board, or other person designated in DFBB(LOCAL), if
the employee requests a hearing.
HEARING REQUEST An employee receiving notice of proposed nonrenewal of a term
NONRENEWAL: contract may request a hearing in accordance with DFBB.
TERM CONTRACT

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DISCHARGE: An employee receiving notice of proposed discharge from a con-

CHAPTER 21 tract governed by Chapter 21 of the Education Code may request a
CONTRACT hearing. The hearing shall be conducted in accordance with DFD
or the nonrenewal hearing process in DFBB, as determined by the
Board and specified in the notice of proposed discharge.
DISCHARGE: An employee receiving notice of proposed discharge during the
NON-CHAPTER 21 period of an employment contract not governed by Chapter 21 of
CONTRACT the Education Code may request a hearing before the Board or its
designee in accordance with DCE.
FINAL ACTION If the employee requests a hearing, the Board shall take final ac-
HEARING tion after the hearing in accordance with DCE, DFBB, or DFD, as
REQUESTED applicable, and shall notify the employee in writing.
NO HEARING If the employee does not request a hearing, the Board shall take
REQUESTED final action in accordance with DCE, DFBB, or DFD, as applicable,
and shall notify the employee in writing.

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FINANCIAL EXIGENCY (EXHIBIT)
contract termination due to financial exigency.
Exhibit A: Notice of Proposed Termination of a Probationary Contract 1 page
Exhibit B: Notice of Proposed Termination of a Term Contract 1 page
Exhibit C: Notice of Contract Termination 1 page
Note: These forms are for termination of a probationary or term contract during the con-
tract term due to financial exigency. For termination of a probationary or term con-
tract during the contract term for reasons other than financial exigency, see DF.
For termination of a probationary contract at the end of the contract term, see
DFAB. For nonrenewal of a term contract at the end of the contract term, see
DFBB. For nonrenewal of a term contract due to program change, see DFFB.

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EXHIBIT A
NOTICE OF PROPOSED TERMINATION OF PROBATIONARY CONTRACT
DURING CONTRACT TERM DUE TO FINANCIAL EXIGENCY
Date of notice:
Employee name:

of your employment contract due to a financial exigency declared under Education Code
44.011. A copy of the Districts DFFA(LOCAL) policy is attached.
The Board has determined that any hearing on this proposed termination will be conducted
as follows:
Before the Board. To request a hearing on the Boards proposed termination of your
15th day after the date you receive this notice.
To request a hearing on the Boards proposed termination of your employment contract,
you must submit a written request to the Commissioner of Education for appointment of
an independent hearing examiner, and provide the Board a copy of the request, not lat-
er than the 15th day after the date you receive this notice.
terminate your contract.
tendent.
Signature
Printed name
Title

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EXHIBIT B
NOTICE OF PROPOSED TERMINATION OF TERM CONTRACT
DURING CONTRACT TERM DUE TO FINANCIAL EXIGENCY
Date of notice:
Employee name:

of your employment contract due to a financial exigency declared under Education Code
44.011. A copy of the Districts DFFA(LOCAL) policy is attached.
The Board has determined that any hearing on this proposed termination will be conducted
as follows:
Before the Board. To request a hearing on the Boards proposed termination of your
tenth day after the date you receive this notice.
To request a hearing on the Boards proposed termination of your employment contract,
you must notify the Board in writing not later than the tenth day after the date you re-
ceive this notice. You must also submit a written request to the Commissioner of Educa-
tion for appointment of an independent hearing examiner, and provide the Board a copy
of the request, not later than the 15th day after the date you receive this notice.
If you do not notify the Board of a hearing request within ten days of receiving this notice, or
if you fail to timely request appointment of an independent hearing examiner, if applicable,
the Board will vote to terminate your contract.
tendent.
Signature
Printed name
Title

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EXHIBIT C
NOTICE OF CONTRACT TERMINATION
(To be used to notify an employee of the Boards final action to terminate a probationary or
term contract, if the employee fails to timely notify the Board or request a hearing.)
Date of notice:
Employee name:
On _________________________ (date of meeting), the Board took final action to terminate

your employment contract, effective ________________.
Signature
Printed name
Title

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EMPLOYEE WELFARE DIA

FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (LEGAL)
Note: This policy addresses harassment of district employees.

For legally referenced material relating to discrimination
and retaliation, see DAA(LEGAL). For harassment of
students, see FFH. For reporting requirements related to
child abuse and neglect, see FFG.
OFFICIAL A public official commits a Class A misdemeanor if, while acting in

OPPRESSION his or her official or employment capacity, the official intentionally
subjects another to unwelcome sexual advances, requests for sex-
ual favors, or other verbal or physical conduct of a sexual nature,
submission to which is made a term or condition of a persons ex-
ercise or enjoyment of any right, privilege, power, or immunity, ei-
ther explicitly or implicitly. Penal Code 39.03
HARASSMENT OF Harassment on the basis of a protected characteristic is a violation
EMPLOYEES of the federal anti-discrimination laws. A district has an affirmative
duty, under Title VII, to maintain a working environment free of har-
assment on the basis of sex, race, color, religion, and national
origin. 42 U.S.C. 2000e, et seq.; 29 CFR 1606.8(a), 1604.11
Harassment violates Title VII if it is sufficiently severe and perva-
sive to alter the conditions of employment. Pennsylvania State Po-
lice v. Suders, 542 U.S. 129 (2004)
Title VII does not prohibit all verbal and physical harassment in the
workplace. For example, harassment between men and women is
not automatically unlawful sexual harassment merely because the
words used have sexual content or connotations. Oncale v. Sun-
downer Offshore Services, Inc., 523 U.S. 75 (1998)
HOSTILE Verbal or physical conduct based on a persons sex, race, color,
ENVIRONMENT religion, or national origin constitutes unlawful harassment when
the conduct:
1. Has the purpose or effect of creating an intimidating, hostile,
or offensive working environment;
2. Has the purpose or effect of unreasonably interfering with an
individuals work performance; or
3. Otherwise adversely affects an individuals employment op-
portunities.
Pennsylvania State Police v. Suders, 542 U.S. 129 (2004); Natl
Railroad Passenger Corp. v. Morgan, 536 U.S. 101 (2002); Meritor
Savings Bank v. Vinson, 477 U.S. 57 (1986); 29 CFR 1604.11,
1606.8
QUID PRO QUO Conduct of a sexual nature also constitutes harassment when:

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FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (LEGAL)
1. Submission to such conduct is made either explicitly or implic-

itly a term or condition of an individuals employment; or
2. Submission to or rejection of such conduct by an individual is
used as the basis for employment decisions affecting the indi-
vidual.
29 CFR 1604.11(a)
SAME-SEX SEXUAL Same-sex sexual harassment constitutes sexual harassment.
HARASSMENT Oncale v. Sundowner Offshore Services, Inc., 523 U.S. 75 (1998)
HARASSMENT POLICY A district should take all steps necessary to prevent sexual har-
assment from occurring, such as affirmatively raising the subject,
expressing strong disapproval, developing appropriate penalties,
informing employees of their right to raise and how to raise the is-
sue of harassment under Title VII, and developing methods to sen-
sitize all concerned. 29 CFR 1604.11(f)
CORRECTIVE ACTION A district is responsible for acts of unlawful harassment by fellow
employees and by nonemployees if the district, its agents, or its
supervisory employees knew or should have known of the conduct,
unless the district takes immediate and appropriate corrective ac-
tion. 29 CFR 1604.11(d), (e), 1606.8(d), (e)
When no tangible employment action is taken, a district may raise
the following affirmative defense:
1. That the district exercised reasonable care to prevent and
promptly correct any harassing behavior; and
2. That the employee unreasonably failed to take advantage of
any preventive or corrective opportunities provided by the
employer or to avoid harm otherwise.
Burlington Industries, Inc. v. Ellerth, 524 U.S. 742 (1998); Faragher
v. City of Boca Raton, 524 U.S. 775 (1998)
HARASSMENT OF A district commits an unlawful employment practice if sexual har-
UNPAID INTERNS assment of an unpaid intern occurs and the district or its agents or
supervisors know or should have known that the conduct constitut-
ing sexual harassment was occurring, and fail to take immediate
and appropriate corrective action. Labor Code 21.1065

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FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (LOCAL)
Note: This policy addresses discrimination, harassment, and

retaliation involving District employees. For discrimina-
tion, harassment, and retaliation involving students, see
FFH. For reporting requirements related to child abuse
and neglect, see FFG.
DEFINITIONS Solely for purposes of this policy, the term employees includes
former employees, applicants for employment, and unpaid interns.
STATEMENT OF The District prohibits discrimination, including harassment, against
NONDISCRIMINATION any employee on the basis of race, color, religion, gender, national
origin, age, disability, or any other basis prohibited by law. Retalia-
tion against anyone involved in the complaint process is a violation
of District policy.
DISCRIMINATION Discrimination against an employee is defined as conduct directed
at an employee on the basis of race, color, religion, gender, nation-
al origin, age, disability, or any other basis prohibited by law, that
adversely affects the employees employment.
HARASSMENT Prohibited harassment of an employee is defined as physical, ver-
bal, or nonverbal conduct based on an employees race, color, reli-
gion, gender, national origin, age, disability, or any other basis pro-
hibited by law, when the conduct is so severe, persistent, or
pervasive that the conduct:
1. Has the purpose or effect of unreasonably interfering with the
employees work performance;
2. Creates an intimidating, threatening, hostile, or offensive work
environment; or
3. Otherwise adversely affects the employees performance, en-
vironment, or employment opportunities.
EXAMPLES Examples of prohibited harassment may include offensive or de-
rogatory language directed at another persons religious beliefs or
practices, accent, skin color, gender identity, or need for workplace
accommodation; threatening or intimidating conduct; offensive
jokes, name calling, slurs, or rumors; physical aggression or as-
sault; display of graffiti or printed material promoting racial, ethnic,
or other stereotypes; or other types of aggressive conduct such as
theft or damage to property.
SEXUAL HARASSMENT Sexual harassment is a form of sex discrimination defined as un-

welcome sexual advances; requests for sexual favors; sexually
motivated physical, verbal, or nonverbal conduct; or other conduct
or communication of a sexual nature when:

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1. Submission to the conduct is either explicitly or implicitly a

condition of an employees employment, or when submission
to or rejection of the conduct is the basis for an employment
action affecting the employee; or
2. The conduct is so severe, persistent, or pervasive that it has
the purpose or effect of unreasonably interfering with the em-
ployees work performance or creates an intimidating, threat-
ening, hostile, or offensive work environment.
EXAMPLES Examples of sexual harassment may include sexual advances;
touching intimate body parts; coercing or forcing a sexual act on
another; jokes or conversations of a sexual nature; and other sex-
ually motivated conduct, communication, or contact.
RETALIATION The District prohibits retaliation against an employee who makes a
claim alleging to have experienced discrimination or harassment,
or another employee who, in good faith, makes a report, serves as
a witness, or otherwise participates in an investigation.
An employee who intentionally makes a false claim, offers false
statements, or refuses to cooperate with a District investigation
regarding harassment or discrimination is subject to appropriate
discipline.
EXAMPLES Examples of retaliation may include termination, refusal to hire,
demotion, and denial of promotion. Retaliation may also include
threats, unjustified negative evaluations, unjustified negative refer-
ences, or increased surveillance.
PROHIBITED In this policy, the term prohibited conduct includes discrimination,
CONDUCT harassment, and retaliation as defined by this policy, even if the
behavior does not rise to the level of unlawful conduct.
REPORTING An employee who believes that he or she has experienced prohib-
PROCEDURES ited conduct or believes that another employee has experienced
prohibited conduct should immediately report the alleged acts. The
employee may report the alleged acts to his or her supervisor or
campus principal.
Alternatively, the employee may report the alleged acts to one of
the District officials below.
DEFINITION OF For the purposes of this policy, District officials are the Title IX
DISTRICT OFFICIALS coordinator, the ADA/Section 504 coordinator, and the
Superintendent.
TITLE IX Reports of discrimination based on sex, including sexual harass-
COORDINATOR ment, may be directed to the designated Title IX coordinator. [See
DIA(EXHIBIT)]

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ADA / SECTION 504 Reports of discrimination based on disability may be directed to the
COORDINATOR designated ADA/Section 504 coordinator. [See DIA(EXHIBIT)]
SUPERINTENDENT The Superintendent shall serve as coordinator for purposes of Dis-
trict compliance with all other antidiscrimination laws.
ALTERNATIVE An employee shall not be required to report prohibited conduct to
REPORTING the person alleged to have committed it. Reports concerning pro-
PROCEDURES hibited conduct, including reports against the Title IX coordinator or
ADA/Section 504 coordinator, may be directed to the Superinten-
dent.
A report against the Superintendent may be made directly to the
Board. If a report is made directly to the Board, the Board shall
appoint an appropriate person to conduct an investigation.
TIMELY REPORTING Reports of prohibited conduct shall be made as soon as possible
after the alleged act or knowledge of the alleged act. A failure to
promptly report may impair the Districts ability to investigate and
address the prohibited conduct.
NOTICE OF REPORT Any District supervisor who receives a report of prohibited conduct
shall immediately notify the appropriate District official listed above
and take any other steps required by this policy.
INVESTIGATION OF The District may request, but shall not insist upon, a written report.
THE REPORT If a report is made orally, the District official shall reduce the report
to written form.
Upon receipt or notice of a report, the District official shall deter-
mine whether the allegations, if proven, would constitute prohibited
conduct as defined by this policy. If so, the District official shall
immediately authorize or undertake an investigation, regardless of
whether a criminal or regulatory investigation regarding the same
or similar allegations is pending.
If appropriate, the District shall promptly take interim action calcu-
lated to prevent prohibited conduct during the course of an investi-
gation.
The investigation may be conducted by the District official or a de-
signee, such as the campus principal, or by a third party designat-
ed by the District, such as an attorney. When appropriate, the
campus principal or supervisor shall be involved in or informed of
the investigation.
The investigation may consist of personal interviews with the per-
son making the report, the person against whom the report is filed,
and others with knowledge of the circumstances surrounding the

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DIA(LOCAL)-B
Kirbyville CISD
121905

allegations. The investigation may also include analysis of other

information or documents related to the allegations.
CONCLUDING THE Absent extenuating circumstances, the investigation should be
INVESTIGATION completed within ten District business days from the date of the
report; however, the investigator shall take additional time if neces-
sary to complete a thorough investigation.
The investigator shall prepare a written report of the investigation.
The report shall be filed with the District official overseeing the in-
vestigation.
DISTRICT ACTION If the results of an investigation indicate that prohibited conduct
occurred, the District shall promptly respond by taking appropriate
disciplinary or corrective action reasonably calculated to address
the conduct.
The District may take action based on the results of an investiga-
tion, even if the conduct did not rise to the level of prohibited or un-
lawful conduct.
CONFIDENTIALITY To the greatest extent possible, the District shall respect the
privacy of the complainant, persons against whom a report is filed,
and witnesses. Limited disclosures may be necessary in order to
conduct a thorough investigation and comply with applicable law.
APPEAL A complainant who is dissatisfied with the outcome of the investi-
gation may appeal through DGBA(LOCAL), beginning at the ap-
propriate level.
The complainant may have a right to file a complaint with appropri-
ate state or federal agencies.
RECORDS RETENTION Copies of reports alleging prohibited conduct, investigation reports,
and related records shall be maintained by the District for a period
of at least three years. [See CPC]
ACCESS TO POLICY This policy shall be distributed annually to District employees.
Copies of the policy shall be readily available at each campus and
the District administrative offices.

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Kirbyville CISD
121905

FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (EXHIBIT)
The District designates the following person to coordinate its efforts to comply with Title IX of
the Education Amendments of 1972, as amended:
Name: Georgia Sayers
Position: Assistant Superintendent
Address: 206 East Main Street, Kirbyville, TX 75956
Telephone: (409) 423-7521
The District designates the following person to coordinate its efforts to comply with Title II of
the Americans with Disabilities Act of 1990, as amended, which incorporates and expands
upon the requirements of Section 504 of the Rehabilitation Act of 1973, as amended:
Name: Georgia Sayers
Position: Assistant Superintendent
Address: 206 East Main Street, Kirbyville, TX 75956
Telephone: (409) 423-7521

UPDATE 103
DIA(EXHIBIT)-B
Kirbyville CISD
Schools
EMERGENCY OPERATIONS
PLAN
Mitigation Preparedness Response Recovery
Developed for Kirbyville CISD Schools by:
KCISD District Crisis Response Team

Richard Hazlewood
Kirbyville CISD Interim Superintendent of Schools
Support provided through a grant for

READINESS AND EMERGENCY MANAGEMENT FOR SCHOOLS
by the
U.S. Department of Education Office of Safe and Drug Free Schools
September
0 2007
Promulgation Statement
Kirbyville CISD is committed to the safety and security of students, faculty, staff, and visitors on its
campuses. In order to support that commitment, the School Board has asked for a thorough review of
Kirbyville CISD's emergency mitigation/prevention, preparedness, response, and recovery procedures
relevant to natural and human-caused disasters.
The Emergency Operations Plan that follows is the official policy of Kirbyville CISD. It is a result of a
comprehensive review and update of school policies in the context of its location in Kirbyville, TX and in the
current world situation. We support its recommendations and commit the district's resources to ongoing
training, exercises, and maintenance required to keep it current.
This plan is a blueprint that relies on the commitment and expertise of individuals within and outside of
the district community. Furthermore, clear communication with emergency management officials and
ongoing monitoring of emergency management practices and advisories is essential.
____________________________________________ _______________
SCHOOL BOARD DATE
____________________________________________ _______________
LOCAL EMERGANCY MANAGEMENT DATE
1
APPROVAL AND IMPLEMENTATION
Emergency Operations Plan
This emergency operations plan is hereby approved. This plan is effective immediately and
supersedes all previous editions.
___________________________________________ __________________
SUPERINTENDENT DATE
___________________________________________ __________________
SCHOOL BOARD MEMBER DATE
___________________________________________ __________________
___________________________________________ __________________
___________________________________________ __________________
___________________________________________ __________________
___________________________________________ __________________
___________________________________________ __________________
2
RECORD OF PLAN CHANGES
Recommended changes to this plan should be approved by the school principal and district
superintendent.
CHANGE DATE DESCRIPTION OF UPDATE BY

NO. ENTERED
1 5/4/2010 Remove redundant forms: Bomb Threat & Jimmy Gaspard
Staff Survey
3
TABLE OF CONTENTS
I. AUTHORITY 7
A. Federal 7
B. State 7
C. Local 7
II. PURPOSE 7
III. EXPLANATION OF TERMS 8
A. Acronyms 8
B. Definitions 8
IV. SITUATION AND ASSUMPTIONS 10
A. Situation 10
B. Enrollment and Employment Figures 10
C. Building Information 11
D. Geographical Location 11
E. Hazard Analysis 11
F. Assumptions 12
G. Limitations 12
V. CONCEPT OF OPERATIONS 13
A. Objectives 13
B. General 13
C. Operational Guidance 14
D. Incident Command System 16
E. Incident Command System (ICS)Emergency Operations Center (EOC) Interface 16
F. Activities by Phases of Emergency Management 17
G. Emergencies Occurring During Summer or Other School Breaks 18
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 19
A. Organization 19
B. Assignment of Responsibilities 20
VII. DIRECTION AND CONTROL 24
A. General 24
B. Emergency Facilities 24
C. Continuity of School Administration 24
VIII. READINESS LEVELS 25
A. Readiness Levels 25
B. Readiness Level Descriptions 25
IX. ADMINISTRATION AND SUPPORT 26
A. Agreements and Contracts 26
B. Reports 26
C. Records 26
D. Post-Incident and Exercise Review 27
X. PLAN DEVELOPMENT AND MAINTENANCE 28
A. Plan Development 28
B. Distribution of Planning Documents 28
C. Review 28
D. Update 28
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XI. REFERENCES 29
XII.EMERGENCY OPERATIONS PROCEDURES 30
Checklist for Principal 30
Student Dismissal Procedures 30
Media Procedure 30
School Closings 31
Custodian Checklist 31
Teacher Checklist for Any Emergency 32
Evacuation Procedures 34
Fire 34
Hazmat/Chemical Spill 35
Parent Reunification Plan 36
Hurricane Mandatory Evacuation 36
Flood Threat 39
Bomb or Terroristic Threat 41
Bomb Threat Checklist Form 42
Bus Evacuation 43
Lockdown Procedures 45
Intruder/Active Shooter/Immediate Terrorist Threat 45
Modified Lockdown/Immediate Threat from Surrounding Community 46
Shelter In Place Procedures 47
Severe Weather/Torrential Rain & Flooding 47
Tornado 47
Hazardous Materials Spill 48
Medical Emergencies 49
Influenza/Colds/Viruses 49
Diabetic Emergencies 50
Allergic Reaction 51
Protocol for Staph and MRSA 52
Pandemic Influenza 54
Student or Staff Deaths 57
Suicide 57
Homicide/Unintentional/Accidental 57
Other Hazards 59
Bus/School Vehicle Accident 59
Plane Crash into Building 60
Utility Failure 61
Weapons 62
Alcohol and Drugs 62
Child Abuse or Neglect 62
Kidnapping from a School Campus 63
Sexual Assault 64
Sexual Harassment 64
Food Service Readiness 65
Food Safety in Emergency Situations 65
Operating without Power 66
When Power is Restored 67
Reopening after Power Outage 68
Hurricane Foodservice Plan 68
5
Recovery 70
Damage Assessment 70
Damage Repairs 70
Financial 70
APPENDICES
Appendix 1 Summary of Agreements and Contracts 71
Appendix 2 Incident Command System Summary 72
Appendix 3 District Office Map 78
Appendix 4 Campus Maps and Aerial Photos 79
Kirbyville Elementary 79
Kirbyville Jr. High 81
Kirbyville High School 83
Kirbyville Alternative Education 86
Appendix 5 Phone Tree 87
Appendix 6 Emergency Operations Planning Team 88
Appendix 7 Emergency Contact 89
Appendix 8 Resource Inventory 90
Appendix 9 Staff Skills Survey and Inventory 91
Appendix 10 Emergency Response Drill Log 92
Appendix 11 Distribution 93
Appendix 12 Security Audit (distributed under separate cover) 94
Appendix 13 People with Special Needs 95
Appendix 14 Forms 97
6
BASIC PLAN
I. AUTHORITY
A. Federal : HSPD - 5
B. State : Senate Bill 11

C. Local : Kirbyville CISD School Board
II. PURPOSE
This Basic Plan outlines Kirbyville CISD's approach to emergency management and operations. It provides
general guidance for emergency management activities and an overview of Kirbyville CISDs methods of
mitigation, preparedness, response, and recovery. The plan describes Kirbyville CISD's emergency response
organization and assigns responsibilities for various emergency tasks. This plan is intended to empower
employees in an emergency and clarify emergency roles and response. It is also intended to provide a
framework for more specific functional annexes that describe in more detail who does what, when, and how.
This plan applies to all local Kirbyville CISD officials, staff, and students. The primary audience for the
document includes the school board, school district, school administrators, staff tasked within the document
or annexes, emergency management staff, leaders of local volunteer organizations that support emergency
operations, and others who may participate in mitigation, preparedness, response, and recovery efforts.
Mission and Goals
1. The mission of Kirbyville CISD in an emergency/disaster is to:

a. Protect lives and property
b. Mitigate the effects of a disaster
c. Prepare for emergencies and disasters
d. Respond to emergencies promptly and properly
e. Aid in recovery from disasters
2. The goals of Kirbyville CISD are to:

a. Provide emergency response plans, services, and supplies for all facilities and employees
b. Coordinate the use of school personnel and facilities within the school
c. Restore normal services as quickly as possible
d. Provide detailed and accurate documentation of emergencies to aid in the recovery process
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III. EXPLANATION OF TERMS
A. Acronyms
ARC American Red Cross
CFR Code of Federal Regulations
DEM Division of Emergency Management
EOC Emergency Operations Center
EPI Emergency Public information
FBI Federal Bureau of Investigation
FEMA Federal Emergency Management Agency
HACCP Hazard Analysis Critical Control Points (Food Safety Plan)
Hazmat Hazardous Material
IC Incident Commander
ICP Incident Command Post
ICS Incident Command System
SOPs Standard Operating Procedures
TSA The Salvation Army
B. Definitions
1. Emergency Public Information (EPI) - Information that is disseminated to the public via the news media
before, during, and/or after an emergency or disaster.
2. Emergency Situation - As used in this plan, this term is intended to describe a range of situations, from
an incident to a major disaster. It includes the following:
a. Incident - An incident is a situation that is limited in scope and potential effects.
Characteristics of an incident include:
1. Involves a limited area and/or limited population.
2. Evacuation or in-place sheltering is typically limited to the immediate area of
the incident.
3. Warning and public instructions are provided in the immediate area, not
community-wide.
4. One or two local response agencies or departments acting under an IC
normally handle incidents. Requests for resource support are normally
handled through agency and/or departmental channels.
5. May require limited external assistance from other local response agencies or
contractors.
b. Emergency - An emergency is a situation is larger in scope and more severe in terms of actual
or potential effects than an incident. Characteristics include:
1. Involves a large area, significant population, or important facilities.
2. May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3. May require community-wide warning and public instructions.
4. Requires a sizable multi-agency response operating under an IC.
5. May require some external assistance from other local response agencies,
contractors, and limited assistance from state or federal agencies.
6. The EOC will be activated to provide general guidance and direction, coordinate
external support, and provide resource support for the incident.
8
c. Disaster - A disaster involves the occurrence or threat of significant casualties and/or
widespread property damage that is beyond the capability of the local government to handle
with its organic resources. Characteristics include:
1. Involves a large area, a sizable population, and/or important facilities.
2. May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3. Requires community-wide warning and public instructions.
4. Requires a response by all local response agencies operating under one or more ICs.
5. Requires significant external assistance from other local response agencies,
contractors, and extensive state or federal assistance.
6. The EOC will be activated to provide general guidance and direction, provide
emergency information to the public, coordinate state and federal support, and
coordinate resource support for emergency operations.
3. Hazard Analysis - A document published separately from this plan that identifies the local hazards that
have caused or possess the potential to adversely affect public health and safety, public or private
property, or the environment.
4. Hazardous Material (Hazmat) - A substance in a quantity or form posing an unreasonable risk to health,
safety, and/or property when manufactured, stored, or transported. The substance, by its nature,
containment, and reactivity, has the capability for inflicting harm during an accidental occurrence. It
can be toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer, and poses a threat to
health and the environment when improperly managed. Hazmats include toxic substances, certain
infectious agents, radiological materials, and other related materials such as oil, used oil, petroleum
products, and industrial solid waste substances.
5. Inter-local agreement - Arrangements between governments or organizations, either public or

private, for reciprocal aid and assistance during emergency situations where the resources of a
single jurisdiction or organization are insufficient or inappropriate for the tasks that must be
performed to control the situation. Commonly referred to as a mutual aid agreement.
6. Standard Operating Procedures (SOP) - Approved methods for accomplishing a task or set of tasks. SOPs
are typically prepared at the department or agency level.
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IV. SITUATION AND ASSUMPTIONS
A. Situation
Kirbyville CISD is exposed to many hazards, all of which have the potential for disrupting the school
community, causing casualties, and damaging or destroying public or private property. A summary of
the major hazards is provided in Figure 1. More detailed information is provided in a Hazard Analysis,
published separately.
B. Enrollment and Employment figures

The district's current enrollment is approximately 1499 students of which 429 attend the district's high
schools, 220 attend the district's middle schools and 850 attend the district's elementary schools. The
district's current enrollment of students with special needs is approximately 25. Students with special
needs are located on the following campuses: Kirbyville Elementary School (15 students), Kirbyville
High School (10 students). A list of students with special needs and the person assigned to assist them
during drills, exercises and emergencies is located in Appendix 16. The districts staff is comprised of 4
district office staff, 109 teachers and 12 administrators. Additionally, there are 15 office/support staff,
20 aides, 18 cafeteria and 10 custodial staff.
C. Building Information
1. The district consists of a Central Administration and Booker-Horn Training Center building
located at :
206 E Main St, Kirbyville, TX 75956.
Maintenance Department
206 E Lavelle St, Kirbyville TX 75956
Transportation Department
FM 82, Kirbyville, TX 75956
The district also includes the following campuses:

Kirbyville Elementary
2100 E Margaret, Kirbyville, TX, 75956
Kirbyville Jr. High

2200 E Margaret, Kirbyville, TX 75956
Kirbyville High School

100 Wildcat Dr., Kirbyville, TX, 75956
Kirbyville Alternative Education

206 E Lavelle St, Kirbyville, TX 75956
2. A map of the buildings annotated with evacuation routes, shelter locations, fire alarm pull stations,
fire hydrants, fire extinguishers, first aid kits, hazardous materials storage, and utility shut offs is
included in Appendix 4.
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D. Geographical location
Geographically, the district encompasses 3 square miles of Rural territory. The 2000 census reported
the population for the district as 10000.
E. Hazard Analysis
A summary of the major hazards is provided in Figure 1. A complete hazard analysis and security
audit has been completed for Kirbyville CISD. After reviewing the district's hazard analysis and
security audit, it appears that the district is most likely to be affected by Flash Flooding, Flooding
(River or Tidal), Hurricane, Tornado, Chemical / Hazardous Materials, Fire, Power Outage, Water
System Failure, Accidents (Transportation), Medical Emergency, Mass Contamination, Apparent
Suicide, Bomb Threat, Civil Disorder, Death on Campus, Explosion, Hostage Situation, Intruder,
Kidnapping / Abduction, Report of Weapon on Campus, and Sexual Assault.
HAZARD TYPE FREQUENCY MAGNITUDE WARNING TIME SEVERITY RISK PRIORITY
NATURAL
FLASH FLOODING Possible Limited 12-24 hours Limited Medium
FLOODING
(RIVER ORTIDAL) Possible Limited 12-24 hours Critical Medium
HURRICANE Highly likely Catastrophic 12-24 hours Critical Medium
TORNADO Highly likely Catastrophic Minimal Catastrophic High

HUMAN
CHEMICAL / HAZARDOUS
MATERIALS Possible Critical Minimal Critical Medium
FIRE Possible Catastrophic Minimal Catastrophic High
POWER OUTAGE Likely Limited Minimal Limited Medium
WATER SYSTEM FAILURE Likely Limited Minimal Critical Medium
ACCIDENTS
(TRANSPORTATION) Possible Critical Minimal Critical Medium
MEDICAL EMERGENCY Possible Critical Minimal Critical Medium
MASS CONTAMINATION Possible Catastrophic Minimal Catastrophic High
APPARENT SUICIDE Possible Critical Minimal Critical Medium
BOMB THREAT Possible Catastrophic Minimal Catastrophic High
CIVIL DISORDER Possible Critical Minimal Critical Medium
DEATH ON CAMPUS Possible Critical Minimal Critical Medium
EXPLOSION Possible Catastrophic Minimal Catastrophic High
HOSTAGE SITUATION Possible Critical Minimal Critical Medium
INTRUDER Possible Catastrophic Minimal Catastrophic High
KIDNAPPING / ABDUCTION Possible Critical Minimal Critical Medium
REPORT OF WEAPON
ONCAMPUS Possible Critical Minimal Critical Medium
SEXUAL ASSAULT Possible Critical Minimal Critical Medium
Figure 1: HAZARD SUMMARY
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F. Assumptions
1. Kirbyville CISD will continue to be exposed to and subject to the impact of those hazards
described above, as well as, lesser hazards and others that may develop in the future.
2. It is possible for a major disaster to occur at any time, and at any place. In many cases,
dissemination of warning to the public and implementation of increased readiness measures may
be possible. However, some emergency situations occur with little or no warning.
3. A single site emergency, i.e. fire, gas main breakage, etc, could occur at any time without warning
and the employees of the school affected cannot, and should not, wait for direction from your local
response agencies. Action is required immediately to save lives and protect school property.
4. Following a major or catastrophic event, the district will have to rely on its own resources to be self-
sustaining for up to 72 hours.
5. There may be a number of injuries of varying degrees of seriousness to faculty, staff, and/or
students. However, rapid and appropriate response will reduce the number and severity of injury.
6. Outside assistance will be available in most emergency situations. Since it takes time to summon
external assistance, it is essential for this district to be prepared to carry out the initial emergency
response on an independent basis.
7. Proper mitigation actions, such as creating a positive school environment, and fire inspections, can
prevent or reduce disaster-related losses. Detailed emergency planning, training of staff, students
and other personnel, and conducting periodic emergency drills and exercises can improve this
districts readiness to deal with emergency situations
8. A spirit of volunteerism among district employees, students and families will result in their
providing assistance and support to emergency response efforts.
G. Limitations
It is the policy of Kirbyville CISD that no guarantee is implied by this plan of a perfect response system.
As personnel and resources may be overwhelmed, Kirbyville CISD can only endeavor to make every
reasonable effort to respond to the situation, with the resources and information available at the time.
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V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of district emergency operations program are to protect the lives and well-being of
its students and staff through the prompt and timely response of trained school personnel should an
emergency affect the school. To meet these objectives, the district shall establish and maintain a
comprehensive emergency operations program that includes plans and procedures, hazard analysis,
security audits, training and exercise, and plan review and maintenance.
B. General
1. It is the responsibility of Kirbyville CISD officials to protect students and staff from the effects of
hazardous events. This involves having the primary role in identifying and mitigating hazards,
preparing for and responding to, and managing the recovery from emergency situations that affect
district.
2. It is the responsibility of the School District to provide in-service emergency response education
for all school and office personnel.
3. It is the responsibility of the School Principals to conduct drills and exercises to prepare school
personnel as well as students for an emergency situation.
4. To achieve the necessary objectives, an emergency program has been organized that is both
integrated (employs the resources of the district, school, local emergency responders, organized
volunteer groups, and businesses) and comprehensive (addresses mitigation/prevention,
preparedness, response, and recovery). This plan is one element of the preparedness activities.
5. This plan is based on a multi-hazard approach to emergency planning. It addresses general

functions that may need to be performed during any emergency situation and is not a collection of
plans for specific types of incidents. For example, the warning annex addresses techniques that
can be used to warn staff, students and parents during any emergency situation, whatever the
cause.
6. The Incident Command System (ICS) will be used to manage all emergencies that occur within the
district. We encourage the use of ICS to perform non-emergency tasks to promote familiarity with
the system. All district and site personnel will be trained in ICS.
7. The National Incident Management System (NIMS) establishes a uniform set of processes,
protocols, and procedures that all emergency responders, at every level of government, will use to
conduct response actions. This system ensures that those involved in emergency response
operations understand what their roles are and have the tools they need to be effective. According
to the U.S. Department of Homeland Security, school districts are among local agencies that must
comply with NIMS. Compliance can be achieved through coordination with other components of
local government. School district participation in local governments NIMS preparedness program
is essential to ensure that emergency responder services are delivered to schools in a timely and
effective manner. Kirbyville CISD recognizes that staff and students will be first responders during
an emergency. Adopting NIMS will enable staff and students to respond more effectively to an
emergency and enhance communication between first responders and emergency responders.
13
Kirbyville CISD will work with its local government to become NIMS compliant. NIMS compliance
for school districts includes the following:
a. Institutionalize the use of the Incident Command System Staff and students
tasked in the plan will receive ICS-100 training. ICS-100 is a web-based course
available free from the Emergency Management Institute. All persons tasked in the
Basic Plan or annexes will take the ICS-100 course.
b. Complete NIMS awareness course IS-700 NIMS: An Introduction. IS-700 is a web-
based course available free from the Emergency Management Institute. All persons
tasked in the Basic Plan or annexes will take the IS-700 course.
c. Participate in local governments NIMS preparedness program.
8. Personnel tasked in this plan are expected to develop and keep current standard operating
procedures (SOP) that describe how emergency tasks will be performed. The district is charged
with insuring the training and equipment necessary for an appropriate response are in place.
9. This plan is based upon the concept that the emergency functions that must be performed by the
district generally parallel some of their normal day-to-day functions. To the extent possible, the
same personnel and material resources used for day-to-day activities will be employed during
emergency situations. Because personnel and equipment resources are limited, some routine
functions that do not contribute directly to the emergency may be suspended for the duration of
an emergency. The personnel, equipment, and supplies that would normally be required for those
functions will be redirected to accomplish emergency tasks.
C. Operational Guidance
1. Initial Response
District personnel are likely to be first on the scene of an emergency situation within the school. They
will normally take charge and remain in charge of the incident until it is resolved or others who have
legal authority to do so assume responsibility. They will seek guidance and direction from local officials
and seek technical assistance from state and federal agencies and industry where appropriate.
a. The District Superintendent will be responsible for activating the district emergency operations
plan and the initial response:
1. Evacuation Requires all staff and students to leave the building. Evacuation can
be highly effective if it can be completed before the arrival of the hazard.
2. Reverse Evacuation Requires all staff and student to go to safe places in the building from
outside the building.
3. Lock down All exterior doors and classroom doors are locked and students and staff stay in
their classrooms.
4. Shelter-in-place Students and staff are held in the building, windows and doors are sealed
and all ventilation systems are shut off. Limited movement is allowed. Shelter-in-place is
most effective during emergencies involving hazardous materials which produce toxic
vapors outside of the facility. Taking shelter inside a sealed building is highly effective in
keeping students and staff safe.
5. Drop, cover and hold Students and staff drop low, take cover under furniture, cover eyes
and protect internal organs.
2. Notification Procedures
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a. In case of an incident at any district facility, the flow of information shall be from the school
Principal to the district office. Information should include the nature of the incident and the
impact, on the facility, students and staff.
b. In the event the district is in receipt of information, such as a weather warning that may affect a
school within the district, the information shall be provided to the school Principal. Specific
guidelines are found in the individual annexes and appendices.
3. Training and Exercise

a. Kirbyville CISD understands the importance of training, drills, and exercises in the overall
emergency management program. To ensure that district personnel and community first
responders are aware of their duties and responsibilities under the district plan and the
most current procedures, the following training, drill and exercise actions will occur:
1. Training and refresher training sessions shall be conducted for all district personnel.
In case of academic staff, training should coincide with the first in-service day of the
school year. Training for the remainder of the support staff shall be held at a time
during the school year that will allow for maximum attendance.
2. Information addressed in these sessions will include updated information on plans
and/or procedures and changes in the duties and responsibilities of plan participants.
Discussions will also center on any revisions to additional materials such as annexes
and appendices. Input from all employees is encouraged.
3. Kirbyville CISD will plan for 8 drills and exercises during the school year. The types
of drills and exercises will be determined by the School Principal.
4. Kirbyville CISD will participate in any external drills or exercises sponsored by local
emergency responders. Availability of district personnel and the nature of the drill or
exercise shall govern the degree to which the district will participate as it relates to
improving the district's ability to respond to and deal with emergencies.
4. Implementation of the Incident Command System (ICS)

a. The designated incident commander (IC) for the district will implement the ICS and serve
as the IC until relieved by a more senior or more qualified individual. The IC will
establish an incident command post (ICP) and provide an assessment of the situation to
local officials, identify response resources required, and direct the on-scene response
from the ICP.
b. For disaster situations, a specific incident scene may not exist in the initial response phase and
the local Emergency Operations Center may accomplish initial response actions, such as
mobilizing personnel and equipment and issuing precautionary warning to the public. As the
potential threat becomes clearer and a specific impact site or sites identified, an Incident
Command Post may be established at the school, and direction and control of the response
transitioned to the IC. This scenario would likely occur during a community wide disaster.
5. Source and Use of Resources

a. Kirbyville CISD will use its own resources to respond to emergency situations until
emergency response personnel arrive. If additional resources are required, the following
options exist:
1. Request assistance from volunteer groups active in disasters.
2. Request assistance from industry or individuals who have resources needed to
assist with the emergency situation.
15
3. Request assistance from local agencies such as Kirbyville Fire and Police who have
resources needed to assist with the emergency situation.
4. Request assistance from State and Federal agencies such as FEMA who have
resources needed to assist with the emergency situation.
D. Incident Command System
1. Kirbyville CISD intends to employ ICS in managing emergencies. ICS is both a strategy and a set of
organizational arrangements for directing and controlling field operations. It is designed to
effectively integrate resources from different agencies into a temporary emergency organization at
an incident site that can expand and contract with the magnitude of the incident and resources on
hand.
2. The incident commander is responsible for carrying out the ICS function of command managing
the incident. The four other major management activities that form the basis of ICS are operations,
planning, logistics, and finance/administration. For small-scale incidents, the IC and one or two
individuals may perform all of these functions. For larger incidents, a number of individuals from
different local emergency response agencies may be assigned to separate staff sections charged
with those functions.
3. In emergency situations where other jurisdictions or the state or federal government are providing
significant response resources or technical assistance, it is generally desirable to transition from
the normal ICS structure to a Unified Command structure. This arrangement helps to ensure that all
participating agencies are involved in developing objectives and strategies to deal with the
emergency.
E. Incident Command System (ICS)Emergency Operations Center (EOC) Interface

1. For community-wide disasters, the EOC will be activated. When the EOC is activated, it is
essential to establish a division of responsibilities between the ICP and the EOC. A general
division of responsibilities is outlined below. It is essential that a precise division of
responsibilities be determined for specific emergency operations.
2. The IC is generally responsible for field operations, including:
a. Isolating the scene.
b. Directing and controlling the on-scene response to the emergency situation and
managing the emergency resources committed there.
c. Warning the district/school staff and students in the area of the incident and providing
emergency instructions to them.
d. Determining and implementing protective measures (evacuation or in-place sheltering)
for the district/school staff and students in the immediate area of the incident and for
emergency responders at the scene.
e. Implementing traffic control arrangements in and around the incident scene.
f. Requesting additional resources from the EOC.
3. The EOC is generally responsible for:

a. Providing resource support for the incident command operations.
b. Issuing community-wide warning.
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c. Issuing instructions and providing information to the general public.
d. Organizing and implementing large-scale evacuation.
e. Organizing and implementing shelter and mass arrangements for evacuees.
4. In some large-scale emergencies or disasters, emergency operations with different objectives may be
conducted at geographically separated scenes. In such situations, more than one incident command
operation may be established. If this situation occurs, it is particularly important that the allocation of
resources to specific field operations be coordinated through the EOC.
F. Activities by Phases of Emergency Management

This plan addresses emergency actions that are conducted during all four phases of emergency
management.
1. Mitigation/Prevention
Kirbyville CISD will conduct mitigation/prevention activities as an integral part of the emergency
management program. Mitigation/prevention is intended to eliminate hazards and vulnerabilities,
reduce the probability of hazards and vulnerabilities causing an emergency situation, or lessen the
consequences of unavoidable hazards and vulnerabilities. Mitigation/prevention should be a
pre-disaster activity, although mitigation/prevention may also occur in the aftermath of an
emergency situation with the intent of avoiding repetition of the situation. Among the
mitigation/prevention activities included in the emergency operations program are:
a. Hazard Analysis
1. Identifying hazards
2. Recording hazards
3. Analyzing hazards
4. Mitigating/preventing hazards
5. Monitoring hazards
b. Security Audit
1. ViSAT
2. Preparedness
Preparedness activities will be conducted to develop the response capabilities needed in the event
an emergency. Among the preparedness activities included in the emergency operations program
are:
a. Providing emergency equipment and facilities.
b. Emergency planning, including maintaining this plan, its annexes, and appendices.
c. Involving emergency responders, emergency management personnel, other local
officials, and volunteer groups who assist this district during emergencies in
training opportunities.
d. Conducting periodic drills and exercises to test emergency plans and training.
e. Completing an After Action Review after drills, exercises and actual emergencies
f. Revise plan as necessary
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3. Response
Kirbyville CISD will respond to emergency situations effectively and efficiently. The focus of most of
this plan and its annexes is on planning for the response to emergencies. Response operations are
intended to resolve an emergency situation quickly, while minimizing casualties and property
damage. Response activities include warning, first aid, light fire suppression, law enforcement
operations, evacuation, shelter and mass care, light search and rescue, as well as other associated
functions.
4. Recovery
If a disaster occurs, Kirbyville CISD will carry out a recovery program that involves both short term
and long-term efforts. Short-term operations seek to restore vital services to the district and
provide for the basic needs of the staff and students. Long-term recovery focuses on restoring the
school to its normal state. The federal government, pursuant to the Stafford Act, provides the vast
majority of disaster recovery assistance. The recovery process includes assistance to students,
families and staff. Examples of recovery programs include temporary relocation of classes,
restoration of school services, debris removal, restoration of utilities, disaster mental health
services, and reconstruction of damaged stadiums and athletic facilities.
G. Emergencies Occurring During Summer or Other School Breaks

If a school administrator or other emergency response team member is notified of an
emergency during the summer (or when affected students are off-track if they attend year-
round schools), the response usually will be one of limited school involvement. In that case, the
following steps should be taken:
1.Institute the phone tree to disseminate information to Emergency Response Team members
and request a meeting of all available members. The phone tree is located in Appendix 6.
2.Identify close friends/staff most likely to be affected by the emergency. Keep the list
and recheck it when school reconvenes.
3.Notify staff or families of students identified in #2 and recommend community
resources for support.
4.Notify general faculty/staff by letter or telephone with appropriate information.
5.Schedule faculty meeting for an update the week before students return to school.
6.Be alert for repercussions among students and staff. When school reconvenes, check
core group of friends and other at-risk students and staff, and institute appropriate
support mechanisms and referral procedures.
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VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
Most districts have emergency functions in addition to their normal day-to-day duties. During
emergency situations, the normal organizational arrangements are modified to facilitate
emergency operations. District organization for emergencies includes an executive group,
emergency operations planning team, emergency response teams, emergency services, and
support services.
Executive Group
The Executive Group provides guidance and direction for emergency management programs and
for emergency response and recovery operations. The Executive Group includes the School Board,
District Superintendent, District Emergency Management Coordinator, School Principal, and
Director of Instructional Technology.
Emergency Operations Planning Team
The Emergency Operations Planning Team develops emergency operations plan for the district or
schools, coordinates with local emergency services to develop functional annexes as well as
annexes for specific hazards, coordinates Kirbyville CISD's planning activities and recruits members
of the district's emergency response teams. There will be an EOPT at the district level and EOPTs at
each school. The Emergency Operations Planning Team at the district level includes District
Superintendent, District Emergency Management Coordinator, Principals, and Nurses. The
emergency operations planning team members are listed in Appendix 7.
Emergency Response Team
Emergency Response Teams assist the Incident Commander in managing an emergency and
providing care for district employees, students and visitors before local emergency services arrive or
in the event of normal local emergency services being unavailable. The Emergency Response Teams
include Principals, Assistant Principals, Nurses, and Health Sciences Class
Emergency Services
Emergency Services include the IC and those departments, agencies, and groups with primary
emergency response actions. The IC is the person in charge at an incident site.
Emergency Support Services
This group includes departments and agencies that support and sustain emergency responders and
also coordinate emergency assistance provided by organized volunteer organizations, business and
industry, and other sources. Emergency contact numbers are located in Appendix 8.
Volunteer and Other Services
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This group includes organized volunteer groups and businesses who have agreed to provide certain
support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated effort from a number of
personnel. To facilitate a coordinated effort, district and school staff, and other school personnel are
assigned primary responsibility for planning and coordinating specific emergency functions.
Generally, primary responsibility for an emergency function will be assigned to an individual from
the district who possesses the most appropriate knowledge and skills. Other school personnel may
be assigned support responsibilities for specific emergency functions. A skills inventory for
personnel is located in Appendix 11.
2. The individual having primary responsibility for an emergency function is normally responsible
for coordinating preparation of and maintaining that portion of the emergency plan that addresses
that function. Listed below are general responsibilities assigned to the, Teachers, Emergency
Services, Support Services. Additional specific responsibilities can be found in the functional
annexes to this Basic Plan.
3. Executive Group Responsibilities
a. The School Board

1. Appoint a district Emergency Management Coordinator to assist in planning
and review
b. The District Superintendent
1. Establish objectives and priorities for the emergency management program
and provide general policy guidance on the conduct of that program
2. Establish a school emergency operations plan review committee to
approve and coordinate all emergency response plans
3. Obtain a resolution from the local school board giving needed authority
and support to develop school emergency operations programs and plans
4. Authorize implementation of emergency preparedness curriculum
5. Have overall decision-making authority in the event of an emergency until
emergency services arrive
6. With the assistance of the Public Information Officer, keep the public informed
during emergency situations
7. Keep school board informed of emergency status
8. Request assistance from local emergency services when necessary
9. Assign resources (persons and materials) to various sites for specific needs.
This may include the assignment of school personnel from other school or
community sites such as community emergency shelters.
10. Authorize immediate purchase of outside services and materials needed for
the management of emergency situations.
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c. The District Emergency Management Coordinator
1. Review school construction and renovation projects for safety
2. Consult with the local Emergency Management Office to analyze system
needs in regard to emergency preparedness, planning and education
and to ensure coordination of the school plan with community
emergency plans
3. Develop and coordinate in-service emergency response education for all
district personnel.
4. Initiate, administer, and evaluate emergency operations programs to ensure
the coordinated response of all schools within the system
5. Gather information from all aspects of the emergency for use in making
decisions about the management of the emergency
6. Stay in contact with the leaders of the emergency service agencies working
with the emergency
7. Keep the superintendent and principal appraised of the preparedness status
and emergency management needs.
8. Coordinate local planning and preparedness activities and the maintenance of
this plan.
9. Prepare and maintain a resource inventory.
10. Arrange appropriate training for district emergency management personnel
and emergency responders.
11. Coordinate periodic emergency exercises to test emergency plans and training.
12. Perform day-to-day liaison with the state emergency management staff and
other local emergency management personnel.
13. Coordinate with organized volunteer groups and businesses regarding
emergency operations.
d. The School Principal
1. Monitor the emergency response during emergency situations and
provide direction where appropriate
2. Meet and talk with the parents of students and spouses of adults who have
been admitted to the hospital.
e. The Director of Instructional Technology
1. Serve as the staff advisor to the superintendent and principal on emergency
management matters.
4. Emergency Operations Planning Team will:
1. In conjunction with the district and local emergency services create and
maintain the Emergency Operations Plan
2. In conjunction with the district and local emergency management officials,
conduct a hazard analysis
3. Organize Emergency Response Teams
4. Recommend training for the Emergency Response Teams
5. Establish a partner system to pair teachers and classes so that teachers
assigned to an Emergency Response Team, can fulfill the duties. The
classroom buddy list is located in Appendix 5.
6. Provide information to staff, student and community on emergency procedures
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7. Provide assistance during an emergency in accordance with designated roles
8. Conduct debriefings at the conclusion of each emergency to critique the
effectiveness of the emergency operations plan
5. Emergency Response Teams will:
1. Participate in the Community Emergency Response Team (CERT) program.
2. Create annexes for their specific emergency function.
3. Assist the superintendent and principal during an emergency by providing
support and care for district employees, students and visitors during an
emergency before local emergency services arrive or in the event of normal
local emergency services being unavailable.
4. Provide the following functions when necessary and when performing their
assigned function will not put them in harms way:
a. Facility evacuation - The Evacuation team will be trained to assist
in the evacuation of all school facilities and to coordinate the
assembly and the accountability of the employees and students
once and evacuation has taken place
b. First aid - The First Aid team will be trained to provide basic first
aid to injured students and/or staff
c. Search and rescue - The Search and Rescue team will be trained in
search and rescue operations. They will perform light search and rescue
to find missing or trapped students and/or staff and note and record the
situation for other responders
d. Limited fire suppression - The Limited Fire Suppression team will be
trained to provide light fire suppression and provide utility shut-off if
necessary
e. Damage assessment - The Damage Assessment team will be trained to
conduct a building assessment of school buildings to evaluate whether
or the building(s) are safe for occupation
f. Student/Parent Reunification - The Student/Parent
Reunification team will establish sites for the orderly dismissal
of students to their parents
g. Student supervision - The Student/Staff Supervision team will be
responsible for supervising the students while emergency response
activities are occurring
h. Support and security - The Support and Security team will be responsible
for securing the school grounds and make preparations for caring for
students until it is safe to release them
6. Teachers will:
1. Prepare classroom emergency kits.
2. Participate in trainings, drills and exercises.
3. Direct and supervise students en-route to pre-designated safe areas within the
school grounds or to an off-site evacuation shelter.
4. Maintain order while in student assembly area.
5. Verify the location and status of every student. Report to the incident
commander or designee on the condition of any student needing additional
assistance.
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6. Establish a partner system for students and teachers with disabilities.
7. Remain with assigned students throughout the duration on the
emergency, unless otherwise assigned through a partner system or
until every student has been released through the official
"student/family reunification process."
7. Technology/Information Services will:
1. Coordinate use of technology.
2. Assist in establishment/maintenance of emergency communications
network.
3. Assist in obtaining needed student and staff information from the
computer files.
4. Prepare and maintain an emergency kit that contains floor plans,
telephone line locations, computer locations, and other communications
equipment.
5. Establish and maintain computer communication with the central office
and with other agencies capable of such communication.
6. Establish and maintain, as needed, a stand-alone computer with student
and staff database for use at the emergency site.
7. As needed, report various sites involved in the communication system if there are problems in that
system
8. Transportation will:
1. Establish and maintain school division protocols for transportation-related
emergencies.
2. Provide division-wide transportation for bus drivers.
3. Establish and maintain plans for the emergency transport of district personnel
and students.
4. Coordinate transportation plans with State Police and other law enforcement
personnel, as appropriate.
9. Common Responsibilities for Emergency and Support Services
All emergency services and support services will:
1. Provide personnel, equipment, and supplies to support emergency
operations upon request.
2. Provide trained personnel to staff the ICP and EOC and conduct emergency
operations.
3. Report information regarding emergency situations and damage to facilities
and equipment to the IC or the EOC.
10. Emergency Services Responsibilities

The IC will:
1. Manage emergency response resources and operations at the incident site
command post to resolve the emergency situation.
2. Determine and implement required protective actions for response
personnel and the public at an incident site.
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VII. DIRECTION AND CONTROL
A. General
1. The District Emergency Management Coordinator is responsible for establishing objectives and
policies for emergency operations and providing general guidance for emergency response and
recovery operations. During disasters, he/she may carry out those responsibilities from the ICP.
2. The Superintendent will provide overall direction of the response activities of the district. During
major emergencies and disaster, he/she will normally carry out those responsibilities from the ICP.
3. The Superintendent will manage the Incident Command Post.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will manage the
emergency response from the Incident Command Post until local emergency services arrive.
5. During emergency operations, the district administration retains administrative and policy control
over their employees and equipment. However, personnel and equipment will carry out mission
assignments directed by the Incident Commander. Each department and agency is responsible for
having its own operating procedures to be followed during response operations, but interagency
procedures, such a common communications protocol, may be adopted to facilitate coordinated
effort.
6. If the districts own resources are insufficient or inappropriate to deal with an emergency situation,
assistance from local emergency services, organized volunteer groups, or the State should be
requested.
B. Emergency Facilities
1. Incident Command Post
Except when an emergency situation threatens, but has not yet occurred, and those situations for
which there is no specific hazard impact site (such as a severe winter storm or area-wide utility
outage), an Incident Command Post or command posts will be established in the vicinity of the
incident site(s). As noted previously, the Incident Commander will be responsible for directing the
emergency response and managing the resources at the incident scene.
C. Continuity of School Administration

1. The line of succession for the superintendent is:
a. Assistant Superintendent of General
Administration
b. Assistant Superintendent of Curriculum
2. The line of succession for the district emergency
management coordinator is:
a. Director of Information Technology
3. The lines of succession for each position shall be in
accordance with the SOPs established by the district.
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VIII. READINESS LEVELS
A. Readiness Levels
Many emergencies follow some recognizable build-up period during which actions can be taken to
achieve a gradually increasing state of readiness. A five-tier system is utilized. Readiness Levels will
be determined by the District Emergency Management Coordinator. General actions to be taken at
each readiness level are outlined in the annexes to this plan; more specific actions will be detailed in
departmental or agency SOPs.
B. Readiness Action Level Descriptions
The following readiness action levels will be used as a means of increasing the districts alert posture.
(Based on the Department of Homeland Security. Suggested by Department of Education)
1. Green - Low
a. Assess and update emergency operations plans and procedures
b. Discuss updates to school and local emergency operations plans with emergency responders
c. Review duties and responsibilities of emergency response team members
d. Provide CPR and first aid training for staff
e. Conduct training and drills
f. Conduct 100% visitor ID check
2. Blue - Increased Readiness
a. Review and upgrade security measures
b. Review emergency communication plan
c. Inventory, test, and repair communication equipment
d. Inventory and restock emergency supplies
e. Conduct emergency operations training and drills
3. Yellow - Elevated
a. Inspect school buildings and grounds for suspicious activities
b. Assess increased risk with public safety officials
c. Review crisis response plans with school staff
d. Test alternative communications capabilities
4. Orange - High
a. Assign staff to monitor entrances at all times
b. Assess facility security measures
c. Update parents on preparedness efforts
d. Update media on preparedness efforts
e. Address student fears concerning possible emergency
f. Place school and district emergency response teams on standby alert status
5. Red - Severe
a. Follow local and/or federal government instructions (listen to radio/TV)
b. Activate emergency operations plan
c. Restrict school access to essential personnel
d. Cancel outside activities and field trips
e. Provide mental health services to anxious students and staff
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IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts

1. Should district resources prove to be inadequate during an emergency; requests will be made for
assistance from local emergency services, other agencies, and industry in accordance with existing
mutual-aid agreements and contracts and those agreements and contracts concluded during the
emergency. Such assistance may include equipment, supplies, or personnel. All agreements will be
entered into by authorized officials and should be in writing whenever possible. Agreements and
contracts should identify the school district officials authorized to request assistance pursuant to
those documents.
2. The agreements and contracts pertinent to emergency management that this district is party to are
summarized in Appendix 1.
B. Reports
1. Initial Emergency Report
This short report should be prepared and transmitted by the Incident Commander from the
Incident Command Post when an on-going emergency incident appears likely to worsen and
assistance from local emergency services may be needed.
2. Situation Report
A daily situation report should be prepared and distributed by the Incident Commander
from the Incident Command Post during major emergencies or disasters.
3. Other Reports
Several other reports covering specific functions are described in the annexes to this
plan.
C. Records
1. Record Keeping for Emergency Operations
Kirbyville CISD is responsible for establishing the administrative controls necessary to manage
the expenditure of funds and to provide reasonable accountability and justification for
expenditures made to support emergency operations. This shall be done in accordance with the
established local fiscal policies and standard cost accounting procedures.
a. Activity Logs
The ICP and the district office shall maintain accurate logs recording key response activities,
including:
1. Activation or deactivation of emergency facilities.
2. Emergency notifications to local emergency services.
3. Significant changes in the emergency situation.
4. Major commitments of resources or requests for additional resources from
external sources.
5. Issuance of protective action recommendations to the staff and students.
6. Evacuations.
7. Casualties.
8. Containment or termination of the incident.
b. Incident Costs.
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The district shall maintain records summarizing the use of personnel, equipment, and
supplies during the response to day-to-day incidents to obtain an estimate of annual
emergency response costs that can be used in preparing future district budgets.
c. Emergency or Disaster Costs.
For major emergencies or disasters, the district participating in the emergency
response shall maintain detailed records of costs for emergency operations to
include:
1. Personnel costs, especially overtime costs
2. Equipment operations costs
3. Costs for leased or rented equipment
4. Costs for contract services to support emergency
operations
5. Costs of specialized supplies expended for emergency
operations
These records may be used to recover costs from the responsible party or
insurers or as a basis for requesting financial assistance for certain allowable
response and recovery costs from the state and/or federal government.
2. Preservation of Records
a. In order to continue normal district operations following an emergency situation, vital
records must be protected. These include legal documents, student files as well as property
and tax records. The principal causes of damage to records are fire and water; therefore,
essential records should be protected accordingly. Personnel responsible for preparation
of annexes to this plan will include protection of vital records in its SOPs.
b. If records are damaged during an emergency situation, this district will seek professional
assistance to preserve and restore them.
D. Post-Incident and Exercise Review

The Superintendent, District Emergency Management Coordinator, Emergency Operations Planning
Team, and Emergency Response Teams are responsible for organizing and conducting a critique
following the conclusion of a significant emergency event/incident or exercise. The critique will entail
both written and verbal input from all appropriate participants. Where deficiencies are identified,
district personnel will be assigned responsibility for correcting the deficiency and a due date shall be
established for that action.
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X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Emergency Operations Planning Team is responsible for the overall development and completion
of the Emergency Operations Plan, including annexes. The School Board, Superintendent, and
District Emergency Management Coordinator are responsible for approving this plan. The School
Board is responsible for promulgating this plan.
B. Distribution of Planning Documents

1. The Superintendent shall determine the distribution of this plan and its annexes. In general,
copies of plans and annexes should be distributed to those tasked in this document. Copies
should also be set aside for the EOC and other emergency facilities.
2. The Basic Plan should include a distribution list that indicates who receives copies of the basic
plan and the various annexes to it. In general, individuals who receive annexes to the basic plan
should also receive a copy of this plan, because the Basic Plan describes the emergency
management organization and basic operational concepts. The distribution list for the Basic Plan
is located in Appendix 14.
C. Review
The Basic Plan and its annexes shall be reviewed annually by Kirbyville CISD officials. The District
Emergency Management Coordinator will establish a schedule for annual review of planning
documents by those tasked in them.
D. Update
1. This plan will be updated based upon deficiencies identified during actual emergency situations and
exercises and when changes in threat hazards, resources and capabilities, or district structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal change at least every three
years. Responsibility for revising or updating the Basic Plan is assigned to the Emergency Operations
Planning Team.
3. The District Emergency Management Coordinator is responsible for distributing all revised or
updated planning documents to all departments, agencies, and individuals tasked in those
documents.
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XI. REFERENCES
Office for Domestic Preparedness Emergency Response Planning for WMD/Terrorism Incidents Technical
Assistance Program
Arizona Department of Education School Safety Plans and Resources FEMA Independent Study
Program: IS 362 Multi-Hazard Emergency Planning for Schools
Washington State Emergency Management Division in Partnership Comprehensive All Hazard Planning
Guide and Model School Plan for Washington State Schools
U.S. Department of Education Practical Information on Crisis Planning A Guide for Schools and Communities
Alaska Division of Homeland Security and Emergency Management: Safe Schools Training Missouri State
Emergency Management Agency Missouri All-Hazards Planning Guide for Schools Janes Safe Schools Planning
Guide for All Hazards Juniata County School District All-Hazard Emergency Response Plan and Procedures
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CHECKLIST FOR PRINCIPAL
1. Establish an Incident Command Post in your building where the Incident Commander can be found at all
times.
2. Assign a written Incident Command System in your building. Alert all personnel to their assignments.
3. Have first aid equipment and instructions in the clinic in your building.
4. Have To-Go packs in every classroom and Boogie Bag in the office.
5. In an emergency, refer to the campus EOP for the specific incident.
6. Secretaries will secure all records and office valuables in a safe place.
7. Teachers will take To-Go Pack with current class roster and call roll in their assigned area.
8. When the situation permits, the campus Public Information Officer will facilitate parent-student
reunification according to the District EOP.
STUDENT DISMISSAL PROCEDURES

Once the dismissal order is received from the Superintendent or his designee, the principal will:
1. Relay dismissal instructions to every classroom by the most rapid and efficient means.
2. Review dismissal procedures provided to parents, to ensure it would be followed. This procedure should
include provisions for children whose parents are away from home during the day.
3. Designated school personnel will inspect the entire campus to assure the building is empty. Any
precautions dictated by the Fire Plan other specific disaster plans, will also be enacted.
4. The school principal may request assistance from Administration, to ensure that students disperse from
the school building to minimize hazards and reduce congestion.
5. The Superintendent will conduct the release of information to the news, media and the public.
MEDIA PROCEDURE
Mass media is the most efficient means for disseminating information about events or situations with the school
district or on a particular campus.
1. All information about an incident, accident, or crisis must be reported immediately to the Superintendent
or his designee. Complete information will then be released to the media and the general public through
the Superintendents office by the Public Information Officer (PIO).
2. All requests for information, by the media or public, will be handled via this procedure. All teachers,
students, and other school personnel should avoid being interviewed or providing information to the
media and should instead direct such inquiries to the Superintendent.
30
3. An incident, accident, or crisis on a campus or bus constitutes news, and news organizations are
expected to travel to the scene to gather facts.
4. Only the Superintendent or PIO should provide information to newspaper, radio, or television
representatives. Isolated quotes from teachers, students or other personnel may be incomplete or
misleading, and therefore should be avoided
5. If a media representative contacts you, either in person or by telephone, refer the caller to the
Superintendents Office. Every effort will be made to handle the request for information efficiently,
promptly and thoroughly.
SCHOOL CLOSINGS
The decision to close schools or delay the start of classes will be made by the Superintendent or his designee.
The Superintendent receives road condition reports from the Director of Transportation.
The safety of students and employees will be the main consideration when making a decision to close schools or
to delay the start of classes.
Circumstances which might warrant closing schools or delaying classes include:
Threat of Hurricane or Tornado

Hazardous driving conditions
Extremely low temperatures
An epidemic
In the event of a school closure or class delay, parents will be notified via the School Messenger telephone
system. Students and parents are also encouraged to tune to local radio & television stations, after 6:00 AM for
up-to-date information about school closings or class delays.
CUSTODIAN CHECKLIST
1. Turn off gas, water and electricity immediately if directed to do so by the building principal or designee.
2. In the event of an earthquake or crisis that damages a building, provide the Superintendant and Principal
with a condition report and a damage assessment.
3. Always send two people for initial damage assessments.
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TEACHER CHECKLIST FOR ANY EMERGENCY
Shelter in Place/Lockdown:
When advised by the Incident Commander, secure your room. Immediately take a roll count of students.
1. Slide appropriate color emergency sheet under the door.

Green All present, safe and accounted for.
Yellow Help needed, but not an emergency.
Red Emergency, Missing or injured student
2. Take protective action if the building is threatened.
a. Keep students away from windows and outside walls.
b. Take shelter in a room or hall depending on the incident.
c. Depending on the incident, move all students out of temporary buildings, gym or any
other open areas.
d. Shut off any electrical or gas operated appliances.
e. Be alert to any developing threats, such as broken water pipes or electrical wires.
f. Keep students occupied, and tend to their medical needs if necessary.
g. Be prepared to evacuate if asked to so do following your assigned evacuation route.
Evacuation: CAN HAPPEN WITHOUT WARNING

a. Grab To-Go pack and move class following assigned evacuation route.
b. Avoid overhead wires and utility poles.
c. Assemble students at assigned meeting point, take a roll count and hold up the appropriate color
emergency card to report status.
Red Emergency, Missing or injured student
d. Do not touch any fallen wires.
e. Keep students occupied, and tend to their medical needs if necessary.
f. Do not enter the building until Incident Commander authorizes you to do so.
g. Be alert for instructions from the Incident Commander
Drills:
Carried out monthly on each campus.
Announce the first drill of the year in advance so that instructions can be given and procedures
established.
Procedure, not time, should be the most important element for the first drill. Additional drills will
be conducted with time as the important element.
Vary drills as to the time of day and conditions:
Lunch Hour
Recess
Assembly
Regular Class Period
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Class Change
Weather Conditions
After-action Evaluation:
Made by Campus Crisis Team members
Made using a pre-established questionnaire to cover basic points and to elicit additional comments and
recommendations for change in procedure.
Have results of the evaluation reviewed by the District Crisis Team.
Special needs students:
Nurses will have all medications for each campus

o High School Life Skills High School Nurse
o Elementary Life Skills Elementary Nurse
o Center for Exceptional Children CEC Nurse
Certified Special Ed personnel will stay with these students
In case of evacuation
o Students will be assisted by Special Ed personnel
o If transportation is needed
Handicapped bus will pick up students
Students will be brought to the same facility as population but will be watched in a
separate room.
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EVACUATION PROCEDURES
FIRE
Fire is an ever-present danger. When a fire occurs on campus, there is an immediate threat to students and staff.
Preparation:
All Campuses will post evacuation maps in each room denoting a primary and secondary escape route
and designate safe assembly points outside the building.
Familiarize all staff and students with the location and operation of alarms and fire extinguishers.
Periodically check all equipment for condition. Maintenance should be done in accordance to
regulations.
Develop evacuation plans for safe and quick exit. Have alternatives for possible blocked exits.
Devise a method to safeguard records.
Provisions should be made for disconnecting utilities.
Make evacuation plans for crowds attending school functions.
List each persons role in the evacuation. Designate who should check restrooms, vacant classrooms,
locker rooms, storage areas and space which may be occupied.
Action:
If a fire is detected:
An alarm should be sounded.

Fire Authorities should be notified without delay.
Evacuate buildings immediately using pre-designated plan.
Evacuation:
Teacher grabs grade book & To-Go Kit

Teacher has students stand and exit the room in an orderly fashion
Students line up single file and move silently in an orderly fashion to their assigned meeting point. Do
not take personal belongings.
Teacher puts on emergency hat and grabs whistle for identification purposes.
Upon completion of exiting the door should be closed to prevent fire drafts.
Once at the assembly point outside, the teacher should take roll and hold the appropriate color
emergency sheet for the result of his/her class attendance for the administrator in charge to take campus
attendance.
Red Emergency, Missing or injured student.
Students stand or sit quietly or may be occupied with age appropriate activities until the All Clear
signal is given for them to return in an orderly fashion to the classroom.
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HAZMAT/CHEMICAL SPILL
The probability that Kirbyville CISD will be affected by an accident involving hazardous materials is greatly
increased by the fact that our schools are located between a major highway (Hwy. 96) and a railroad. Warnings
of a hazardous materials incident are usually received from the Fire Department, Police Department, or from
Jasper County Emergency Management officials.
Preparations:
Campus administrators will need to know the agencies that deal with hazardous material spills.
Keep telephone numbers on the emergency phone list.
Principals will assign emergency bus loading points for a campus evacuation based on the individual
incident.
Action:
Local Authorities will contact campus principal in the event of an incident.
Based on information from local authorities, the principal will call for an evacuation of the campus.
In most cases, evacuation movement should be perpendicular to the direction of the wind.
M.O.U. with one or more evacuation sites will be activated (See Appendix 1)
Procedure:
Teacher grabs grade book & To-Go Kit
Teacher has students stand and line up single file and move in an orderly fashion to their
assigned bus loading point
Teacher puts on emergency hat and grabs whistle.
Teacher takes roll as students board the bus.
Bus departs to evacuation site
Upon arrival and exiting the bus, students gather in classroom groups and teacher takes roll
holding up the appropriate color emergency sheet.
Red Emergency, Missing or injured student.
Teachers lead students into evacuation site where they will be held until the
Parent Reunification Plan can be implemented.
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PARENT REUNIFICATION PLAN
(Will require campus emergency information cards with student pick up and guardian information)
Setup at Alternate Evacuation Site:
Weather permitting, setup a table at a point between the parent parking area and the building for
Student Pick-Up Area.
If inclement weather is occurring or imminent, place the table inside the front entry way
of the building.
If available Alt. Evac. Site personnel will provide:
2-3 staff members to park parent vehicles to make sure they do not block the driveway
for Buses, if unavailable use school staff.
2-3 staff members to help with security while at their facility.
Keep all entry points to the building locked and have one person man the front door, only
allowing staff to enter or exit.
Procedure:
Students are to be held in a secure central location.

Parents are not allowed to go to area where students are held.
The Campus Public Information Officer (PIO) will meet the parents at the student pick-up area
and radio to the Administrator in charge which student(s) to have escorted to the pick-up area
after:
Determining which student(s) is/are being requested.
Verifying the identity of the person picking up the student.
Comparing that information to the list of people allowed to pick-up the student(s).
The PIO will have the parent sign a release form BEFORE they are released.
HURRICANE MANDATORY EVACUATION

Prior to the Storm:
Meetings of District Crisis Team will be held prior to the mandatory evacuation order to
customize the Emergency Operations Plan to that individual incident.
Buses and drivers will be staged for help in evacuating.
Registered 211 persons
Persons unable to evacuate due to
Lack of Transportation
Financial Issues
No Place to go
Mandatory Evacuation Ordered by Jasper County Emergency Management:
Superintendent or his designee will:

Close the schools
Instruct Faculty and Staff to evacuate and insure the safety of their families until after
the storm has passed.
Activate the Business Continuity Plan
Activate the Emergency Transportation Plan in coordination with County and State
Authorities
If necessary, Activate the Emergency Shelter Plan
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Business Continuity Plan:
Director of Information Technology will:

Take direction directly from the Superintendent
Secure the most recent backups of Financial, Student, and Employee Data
Upload Financial Backups to Skyward FTP site
Shut down the Student Information System and secure it in the vault
Shut Down non-essential Servers and Clients (with Tech Team Help)
Double check weekly Backups that are stored off-location in Dallas of all Business Data.
Take most recent backups, Laptop Computers, Cell Phone, Blank Checks, and the
Emergency Calling Tree to Austin, TX to setup a communications post.
Responsibilities will include:
Communicating with Superintendent, Staff, Students and Parents
by:
o District Emergency 1-800 number
o Cell Phone
o School Messenger Communication Tool
o District Web Site
o Email
Give updates of the storms progress and provide pertinent weather
links via the District web site
If necessary, setup a temporary financial server through Skyward
and restore financial backup to run a payroll and print checks.
Stay at the Communications Post until recalled by the
Superintendent or a replacement is sent so the Director of IT can
return to the District to help with recovery of District Network and
Campuses.
Emergency Transportation Plan:
Director of Transportation, in conjunction with County and State Emergency Management

will:
o Secure Drivers and Buses to evacuate 211 evacuees to shelter areas determined by State
Emergency Management Officials.
o As long as they are able, buses will continue to return and reload evacuees in need of
help and evacuate them to shelters.
Emergency Shelter Plan:
In the event that people are unable to evacuate the area:

o KCISD will open one of the High School Gym Facilities as an emergency shelter area.
o This is a last resort shelter for those who may be unable to evacuate and is not
encouraged by the district unless absolutely necessary as a last resort for shelter from
the storm.
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After the Storm:
Emergency management teams will be activated based on need

Search and Rescue Team will partner with first responders.
Damage Assessment Team will:
Inspect and Assess all District buildings for
Structural damage
Wind damage
Water damage
Emergency workers shelter/food plan
M.O.U. with Jasper-Newton Coop will be activated
This plan may continue even after classes have resumed
Linemen will be housed in the High School Gym
Laundry Service Team for First Responders
Collect laundry each evening from First Responders
Clean laundry and return the nest morning.
Food Service Teams Feed First Responders (See Food Service Readiness)
Hot Breakfast
Bag Lunches
Hot Dinner
Community Debris Cleanup Team
Students & Faculty Volunteers
Partner with First Responders to remove debris blocking roads and access to:
Campuses
Businesses
Homes
Local Government Facilities
38
FLOOD THREAT
Many areas of Kirbyville CISD are subject to flooding by heavy rains.
When flooding conditions are possible prior to the school day, road checks will be considered prior to 6:00 AM
in order that a decision can be made as to the closing of schools.
Preparation:
Staff members, along with parents, should be reminded in student handbooks and newsletters to
listen to local radio/television stations for school closure announcements.
Campus principal should develop a contingency plan should students or staff arrive at school
unaware of the school closing.
Bus drivers will be instructed of their responsibilities during flooding conditions.
Not crossing flooded bridges
Not traveling deeply flooded areas
Caring for children that cannot be delivered to their homes
Notifying the district office of hazardous conditions
Make provisions for students living in flooded areas to be:
Sent home early
Kept at the campus until emergency procedures can be implemented
Sent to homes of relatives
Handled in accordance with parents wishes
Actions:
When weather conditions indicate areas are flooded prior to school:
Monitor local radio or television broadcasts for school closures or delay of opening.
Staff and parents will be contacted using the School Messenger Phone system and the District Phone
Contact Tree in the event of a school closure or delayed opening.
When weather conditions indicate flooding may occur during the school day:
Superintendent may call for early dismissal.

Notification of early dismissal will be made via School Messenger Phone system and local TV & Radio
stations.
Make sure all students that are able to, leave the school property and go home.
If students are unable to go home due to flooding, make arrangements to house these students until a
parent or guardian can pick them up.
Shut off water service so contaminated water will not back up into the school supply.
Protect food supplies in the event power is lost.
If school begins to flood:
Evacuate the school to a designated evacuation location

Secure Campus.
Activate the Parent Reunification Plan.
39
If School is designated as an emergency shelter:
Meet with emergency management personnel to assist in setting up the shelter.
After a Flood:
Beware of contaminated food & water, ruptured gas lines, and wet electrical equipment.
Resume classes only after determining that building safety has been established.
Resume classes in other assigned buildings if school facilities are damaged.
Report damages to the central office.
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BOMB OR TERRORISTIC THREAT
A bomb or terrorist threat is committed when a person threatens to commit any offense involving violence to
any person or property with intent to:
1. Cause a reaction of any type to this threat by an official or volunteer agency organized to deal with
emergencies - place any person in fear of imminent serious bodily injury, or
2. Prevent or interrupt the occupation or use of a building, room, place of assembly, place to which the
public has access, place of employment or occupation, aircraft, automobile or other form of
conveyance, or other public place.
Preparation: Copies of the Bomb Threat Checklist on the next page should be at every secretarys desk and all
office staff should be trained on the use of this checklist.
Procedure: The person receiving the call should make every attempt to:
Prolong the conversation as long as possible.

Identify background noises.
Note distinguishing voice characteristics.
Question the caller as to the description of the bomb, where it is placed, and when it is due to explode.
Try to determine the callers knowledge of the facility.
Note the time of the call; note the time and telephone number of the very next call.
The principal or designee will call the police. Do not use mobile telephones or radios to make calls as
this could set off an explosive.
The principal will evacuate the school unless otherwise determined through consultation with the
Superintendent.
The bomb can be almost anything, ranging from the most overt bundle of dynamite and clock to a
cleverly concealed perfectly ordinary object. A briefcase, toolbox, and pieces of pipe have been used.
You will be looking for something that looks like it doesnt belong.
If what appears to be a bomb is found, DO NOT TOUCH IT. The police and fire departments will take
charge.
Evacuate personnel to a safety zone well away from the building using fire evacuation procedures.
During inclement weather and a possible prolonged search, move students to an alternate location after
clearance with the Superintendents office. You may need to activate the Parent Reunification Plan.
After the threat is over:
Do not return to the school until the police have cleared the area for a safe return.
Check absenteeism or recent suspensions for possible clues as to who might have reported the bomb
threat.
If Bomb Threat Call is received at the Administration Building:
Use KIRBYVILLE CISD BOMB THREAT CHECKLIST.

Call the school involved.
Call the Police.
Alert Superintendent.
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KIRBYVILLE CISD BOMB THREAT CHECKLIST
Time and date reported: __________________________________________

How reported: __________________________________________________
EXACT WORDS OF CALLER: ___________________________________
________________________________________________________________________________
________________________________________________________________________________
Questions to ask: (REMAIN CALM AND SPEAK DISTINCTLY)
1. Tell the caller that the school building is occupied and innocent people will be hurt.
2. When is the bomb going to explode?_____________________________
3. Where is the bomb right now? __________________________________
4. What does it look like? ________________________________________
5. Where are you calling from? ___________________________________
6. Why did you place the bomb? __________________________________
Try to keep the caller talking as long as possible. Do not hang up the phone, even after the caller
hangs up.
Description of Callers Voice
MALE ______ FEMALE _____ MIDDLE AGE _____ OLD _____ CHILD _____
ACCENT ____________________________ TONE OF VOICE _______________
CALLER APPEARED TO BE: CALM _____ ANGRY ______ NERVOUS ______
BACKGROUND NOISE: ______________________________________________
IS VOICE FAMILIAR: ___ IF SO, WHO DOES IT SOUND LIKE? ____________
OTHER VOICE CHARACTERISTICS: ___________________________________
TIME CALLER HUNG UP: __________ REMARKS: _______________________
____________________________________________________________________
NAME OF PERSON RECEIVING CALL: _________________________________
ADDITIONAL COMMENTS ON BACK: YES ______ NO _____
ACTION REQUIRED: Immediately notify the principal or his designee. Be prepared to also
notify the police.
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BUS EVACUATION
Rear Door Evacuation
1. Secure the bus:
place transmission in neutral
set parking brake
shut off the engine
remove ignition key
activate hazard warning lights
activate red loading/unloading signs
2. If time allows, notify dispatch office of evacuation
location
conditions
type of assistance needed
3. Dangle radio microphone or telephone out of drivers window for later use, if operable.
4. If no radio or radio inoperable, dispatch a passing motorist or area resident to call for help. As last resort,
dispatch two older, responsible students to go for help. Refer to local district policy and procedures.
5. Order Evacuation:
Stand, face students and get their attention
Give the command, Rear door emergency evacuation Stay seated until it is your turn to exit.
Leave all belongings on the bus
Direct all students to exit out the rear door by sitting down and hanging their legs out the door.
Allow the student assistants to help them as they slide off the floor of the bus and onto the
ground. DO NOT JUMP!
Explain evacuation procedure:
i. The student assistants will evacuate first and assume their positions at the exit doors.
ii. The students seated in the right rear seat will follow.
iii. Next, students in the left rear seat will exit.
iv. Continue evacuation alternating right to left seats from the rear to the front of the bus
until the bus is empty.
6. Prepare to evacuate:
Direct two previously assigned student assistants to open the emergency exit door, exit the bus
and stand outside the bus on each side of the emergency exit door to assist other students as they
exit.
Direct one previously assigned student assistant to exit the bus and lead other students to a safe
place pointed out by the driver.
7. Evacuate students from the bus:
WARN ALL STUDENTS: Walk, do not run or jump.
(1) Begin evacuation with student assistants (2) Students seated in the right rear seat will follow
(3) Next, direct students in the left rear seat to follow (4) Continue evacuation alternating right to
left seats from the rear to the front of the bus until the bus is empty.
8. Walk through the bus to ensure no students remain on the bus.
9. Retrieve emergency equipment (fire extinguisher, first aid kit, AED if available, body fluids clean-up
kit, and 3 reflective triangles).
10. Protect the scene. Set out 3 red reflective triangles as required by law. (refer to unit 5)
11. Join the waiting students. Account for all students and check for their safety.
12. Keep students together and do not allow them to return to the bus without driver permission.
13. Prepare information for emergency responders (EMS, Fire, Police)
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Front Door Evacuation
1. Secure the bus:
a. place transmission in neutral
b. set parking brake
c. shut off the engine
d. remove ignition key
e. activate hazard warning lights
f. activate red loading/unloading signs
2. If time allows, notify dispatch office of evacuation
a. location
b. conditions
c. type of assistance needed
3. Dangle radio microphone or telephone out of drivers window for later use, if operable.
4. If no radio or radio inoperable, dispatch a passing motorist or area resident to call for help. As last
resort, dispatch two older, responsible students to go for help. Refer to local district policy and
procedures.
5. Order Evacuation:
a. Stand, open front door, face students and get their attention
b. Give the command, Front door emergency evacuation Stay seated until it is your turn to
exit. Leave all belongings on the bus
c. Explain evacuation procedure:
i. The student assistants will evacuate first and assume their positions at the exit doors.
ii. The students seated in the right front seat will follow.
iii. Next, students in the left front seat will exit.
iv. Continue evacuation alternating right to left seats from the front to the rear of the bus
until the bus is empty.
6. Prepare to evacuate:
a. Direct two previously assigned student assistants to open the emergency exit door, exit the
bus and stand outside the bus on each side of the front door to assist other students as they
exit.
b. Direct one previously assigned student assistant to exit the bus and lead other students to a
safe place pointed out by the driver.
7. Evacuate students from the bus:
a. WARN ALL STUDENTS: Walk, do not run. Use the handrail.
b. (1) Begin evacuation with student assistants (2) Students seated in the right front seat will
follow (3) Next, direct students in the left front seat to follow (4) Continue evacuation
alternating right to left seats from the front to the rear of the bus until the bus is empty.
8. Walk through the bus to ensure no students remain on the bus.
9. Retrieve emergency equipment (fire extinguisher, first aid kit, AED if available, body fluids clean-
up kit, and 3 reflective triangles).
10. Protect the scene. Set out 3 red reflective triangles as required by law. (refer to unit 5)
11. Join the waiting students. Account for all students and check for their safety.
12. Keep students together and do not allow them to return to the bus without driver permission.
13. Prepare information for emergency responders (EMS, Fire, Police)
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Lockdown Plans
INTRUDER/ACTIVE SHOOTER/IMMEDIATE TERRISTIC THREAT
In the event of a lockdown, no codes will be used to activate a lockdown.
Principal will call for a lockdown on the Intercom System

All Faculty will secure their classrooms by:
Checking the hall for students or staff in the hall and getting them in the room.
Closing and locking the door.
Turn out the lights
Have students move to the floor against a wall out of view of the door or
windows.
Pull the shades on the Windows
Slide the appropriate color emergency sheet under the door
Red Emergency, Missing or injured student,
There is a problem in this room.
Keep students quiet and hidden until the All Clear signal is given.
All Staff who do not have a class will
Check the hall for students or staff in the hall and get them in the nearest room.
Close and lock the door.
Turn out the lights & pull the shades.
Hide until the All Clear signal is given.
Principal will
Call for lockdown
Secure all outer doors if possible & post
Lock Down in Progress Sign
Lock down in office or nearest room
Call 911
Communicate with Police and Central Office all information available
Police will arrive on campus and:
Assess the situation using information available & video system
Methodically move through building looking for intruder(s)
Note the colored sheets in the hallways
Once they have secured the building they will give the All Clear signal.
Green They will ignore
Yellow Make a mental note to return to that room once building is
secure
Red Enter room immediately and handle the situation
No sheet Enter room and look for intruder
45
MODIFIED LOCKDOWN/IMMEDIATE THREAT FROM THE
SURROUNDING COMMUNITY
Principal will call for a Modified Lock-Down on the Intercom System.

If pre-assigned by Principal, immediately secure and lock nearest external door.
Close shades on Windows.
All out buildings will bring classes to the Cafeteria and hold them there.
All building doors will be secured and Locked with signs denoting Lock Down in Progress taped
in Windows of the main entrance.
Staff will be assigned to each potential entry point.
No one will be allowed in or out of the school unless;
Staff member with identification.
Police or Emergency Personnel with identification.
Parent with identification arrives to pick up a student.
Inside the campus classes will continue on regular schedule, if possible, with no one leaving the
building or traveling outside.
46
SHELTER IN PLACE PLANS
SEVERE WEATHER
TORRENTIAL RAIN & FLOODING
Principal calls for Shelter in Place and activates ICS
External doors are secured.
Classrooms account for students and report any missing students.
Keep students occupied in room until further instructions are given by the principal.
Non-teaching support staff report to principal for instructions
Teams are assigned duties as needed.
Search for missing students.
Obtain supplies for sandbags.
Secure areas where leaks or flooding may be occurring.
If severe weather hits prior to the start of school, the Superintendent will determine if school will open that day.
TORNADO
Tornadoes are one of the most violent of all atmospheric phenomena. Campuses must be prepared to take
emergency action when a tornado threatens.
Procedure:
Principal calls for a Tornado Shelter in Place

Teachers take class out into hallway away from doors and windows.
Move students from any out buildings into a safer structure.
Sit students with backs to the wall and knees to chest with head tucked into chest and covered by arms.
Teacher assumes the same position, protecting students as best as possible.
Hold this position until the All Clear signal is given.
Avoid these areas:
Windows/Door ways
Cafeterias, Gyms, and any building or room with a wide free span roof.
Outdoor areas.
Tornado Alerts: Tornado Watch Weather conditions are such that a tornado may
develop.
Tornado Warning A tornado has been sighted in the area and

protective measures should be taken immediately.
Generally the signs of a tornado include:
47
Severe Lightning
Destructive Winds
Heavy Rain
Hail
The following could be associated with a tornado:
Funnel shaped or rotating clouds

Rotary motion at the base of a thundercloud system
A rotating cloud of debris
Distinctive roar (similar to a large jet or rolling trains)
If campus is struck by a tornado:
Call 911.
Turn off all utilities.
Provide first aid.
Activate Search & Rescue Team and evacuate damaged areas.
Contact Superintendents office.
Check Roll and locate any missing persons.
Contact parents of injured students.
HAZARDOUS MATERIALS SPILL

Principal calls for a Hazmat Shelter in Place
Teachers account for students and have them move to the middle of the room and sit on the floor.
Teacher closes and locks doors and windows to the room and seals them with duct tape.
Teacher turns off Air Conditioner to prevent outside air coming in.
Communicate class attendance and situation with office via email.
Teacher keeps students occupied in the room until the All Clear signal is given.
48
MEDICAL EMERGENCIES
INFLUENZA/ COLDS/VIRUSES
Flu Action Plan

Influenza, commonly called the flu, is a contagious respiratory illness caused by influenza viruses. It can
cause mild to severe illness, and at times can lead to death. The main way that influenza viruses are spread is
from person to person in respiratory droplets or coughs and sneezes. This can happen when droplets from a
cough or sneeze of an infected person are propelled through the air and deposited on the mouth or nose of
people nearby. Influenza viruses may also be spread when a person touches respiratory droplets on another
person or an object and then touches their own mouth or nose before washing their hands.
Most health adults may be able to infect others beginning 1 day before symptoms develop and up to 5 days after
becoming sick. Children may pass the virus for longer than seven days. Symptoms start one to four days after
the virus enters the body. That means that you may be able to pass on the flu to someone else before you know
you are sick, as well as while you are sick. Some persons can be infected with the flu virus but have no
symptoms. During this time, those persons can still spread the virus to other.
Kirbyville CISDs action plan focuses on the prevention phase of emergency management.
The Centers for Disease Control recommends a yearly flu vaccine as the first and most important step in
protecting against influenza. As long as the Texas Vaccine for Children program is able to provide us with
the vaccine, the school nurses will order enough flu vaccine to vaccinate all students and adults that are
willing to be vaccinated.
The automated call system will be used to inform parents when flu vaccine is available and encourage them
to consent to have their child immunized.
Teachers will be given information about hand washing and covering ones cough and sneezes. Each
teacher will be required to review and discuss the material with their first period class on the day designated
on the district calendar.
During one of the regularly scheduled faculty meetings, teachers will be instructed on how to recognize flu
symptoms.
During the peak of flu season, the month of February, teachers will be instructed to send any child with flu-
like symptoms to the nurses office to be checked. Any student with a temperature of 101oF will be sent
home and urged to seek medical attention.
The district will provide sufficient and accessible infection prevention supplies, such as soap, alcohol-
based/waterless hand hygiene products, antimicrobial wipes, tissues, and receptacles for their disposal.
During the peak flu season teachers will use antimicrobial wipes (or a like product) to wipe off all student
desks in their room and their classroom door knobs a minimum of once daily.
49
DIABETIC EMERGENCIES
DIABETIC EMERGENCY PROTOCOL
Type 1 Diabetes is a disease of the immune system that causes the body to not produce insulin. This causes the
blood glucose (sugar) to rise to toxic levels in the blood stream. It requires daily insulin injections for survival.
It most often occurs in children and young adults. Type 2 Diabetes is a problem that causes the body to not
respond appropriately to insulin. It is usually seen in overweight adults, and some young people. These people
may need to take medication, insulin, or both.
There are two key factors to be aware of when dealing with diabetes, hyperglycemia and hypoglycemia.
Hyperglycemia is when there is a high level of glucose in the blood, and it usually requires insulin to correct
the problem. Hypoglycemia is when there is not enough glucose for the body to function correctly. It can be
life threatening, because the only energy source for the brain is blood glucose. This requires immediate action
to increase the blood sugar.
Each student enrolled in school should have a diabetic plan that is developed by the school nurse. This plan
will be individualized to meet that specific students need. The health plan should be shared with teachers, and
any other personnel that will be responsible for the student. The following is a generic protocol for treatment of
diabetic emergency, to be used until the school nurse or paramedics arrives.
HYPOPGLYCEMIA:
Warning Signs:
Sudden Hunger Headache Sweating Shakiness

Nervousness Paleness Fatigue Lack of Concentration
Irritable Crying Confusion Inappropriate Actions
Hypoglycemia is most likely to occur with missed meals or snacks, increased activity or exercise, or too much
insulin.
Treatment: If possible, test the blood glucose. If you do not know how to test or there is no meter to test
with.. TREAT ANYWAY. The best rule is When in doubt, TREAT FOR
HYPOGLYCEMIA!
If less than 80, give on of the following items: 4-6oz. of juice, 1 cup of milk, can of regular
soda (not diet), or 2-3 glucose tablets followed by water.
Stay with the student. Repeat the treatment in 15 minutes if necessary, follow with a lunch or
snack.
If found unresponsive, do not give anything by mouth, call 911.
Give Glucagon as ordered by the healthcare provider.
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HYPERGLYCEMIA:
Warning Signs:
Thirst Dry Mouth Nausea Frequent Urination
Stomach Pains Weakness Vomiting Labored Breathing
Increased Hunger Fatigue Sleepiness
Hyperglycemia is most likely to occur with too much food intake, too little insulin, or illness.
Treatment: If blood sugar suddenly goes over 200, encourage student to drink water or sugar free drinks.
Allow free use of the restroom.
Contact the school nurse or parent to check urine for ketones or insulin administration.
If student is nauseous, vomiting, or lethargic, call the parents or 911.
ALLERGIC REACTION
An allergic reaction is the body's way of responding to an "invader." When the body senses a foreign substance,
called an antigen the immune system is triggered. The immune system normally protects the body from harmful
agents such as bacteria and toxins. Its overreaction to a harmless substance (an allergen) is called a
hypersensitivity, or allergic, reaction. Allergies are very common.
Anything can be an allergen. Common dust, pollen, plants, medications, certain foods, insect venoms, viruses
or bacteria are examples of allergens. Reactions may be in one spot, such as a small skin rash or itchy eyes, or
all over, as in a whole body rash. Most allergic reactions are not serious. The reaction depends on the person
but is sometimes unpredictable.
In rare cases, an allergic reaction can be life threatening. Anaphylaxis is a rare, life-threatening allergy to
certain substances such as foods, bee stings, chemicals and medications. It occurs rapidly and can affect the
entire body. It can close off the breathing passages. Symptoms of anaphylaxis include:
Tingling sensation in the mouth
Swelling of the lips, tongue and throat
Hives
Vomiting and or abdominal cramps
Diarrhea
Weakness or dizziness
Shallow respirations
Feelings of apprehension
Difficulty breathing
Itching
Chest pain
Drop in blood pressure
Wheezing
Loss of consciousness
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Epinephrine is a hormone produced by all of us in the adrenal glands and is released in response to stress. An
injection of epinephrine is a way to give a higher dose of something our bodies are already making. It is
important to note that there is little downside to giving epinephrine if it is not needed. Delaying
treatment can result in tragedy. Epinephrine has three major actions that are important in the treatment of
anaphylaxis. It constricts blood vessels and helps reduce the swelling caused by the allergic reactions. It helps
to open the breathing passages and it helps prevent blood pressure from falling. It is very safe, but can cause
minor side effects, including rapid heart beat, shakiness, headache and restlessness. Kirbyville CISD has
epinephrine available in the form of EpiPen and EpiPen Junior, to be used in case of an anaphylaxis emergency.
(EpiPen Junior is used for students weighing less than 66 lbs.). The EpiPens are stored in the High School and
Elementary/Junior High nurses office.
A minimum of three people, in addition to the school nurse, must be trained in the use of the EpiPen. A list of
the trained personnel and documentation of their training is to be kept in the procedure manual in the nurses
office of each campus.
1. If two or more of the above symptoms are noted: Do not hesitate to administer the EpiPen.
a. Take the EpiPen out of the plastic cover.
b. Do not remove the gray safety cap until ready to use.
c. Place black tip on the upper, outer thigh at right angle to leg.
d. Press hard into thigh until you hear the click.
e. Hold for 10 seconds against thigh.
f. Massage injection area for 10 seconds.
g. Discard injector properly in a sharps container.
2. Call 911 immediately.
3. One person stays with the victim at all times. Be prepared to administer CPR if needed.
4. Notify parents.
PROTOCOL FOR STAPH AND MRSA

What is Staphylococcus aureus (Staph)?
Staphylococcus aureus is a bacteria that can cause skin infections and other more severe infections such as
pneumonia and bloodstream infections. Methicillin-resistant Staphylococcus aureus (MRSA) is a form of the
Staphylococcus bacteria that has become resistant to commonly used antibiotics, such as methicillin which is
related to penicillin. There are other antibiotics that can treat MRSA infections, if necessary.
What does a skin infection look like?

Symptoms of a skin infection can include swelling, redness, tenderness and pus.
Skin infections sometimes look like spider bites, pimples or boils.
How serious are skin infections?

Skin infections that only involve the skin are usually mild and easily treated. Although it is rare, sometimes the
bacteria can cause severe illnesses such as bloodstream infections which may be fatal. Therefore, it is very
important to see your healthcare provider if you have a skin infection that is not improving.
How are Staph germs spread?

Any drainage from a skin wound should be considered infectious. Staph is primarily spread through contact
with the bacteria, either by direct person-to-person contact or indirectly through shared equipment, personal
items or contaminated surfaces. Examples of shared objects include towels, soap, razors, clothing and athletic
equipment. Frequent hand washing is the best way to prevent the spread of MRSA.
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How are Staph infections treated?
Most uncomplicated skin infections can be treated by a healthcare provider without the use of antibiotics. A
quick office procedure called Incision and Drainage should be performed to drain the pus, then it is important
to keep the area clean and covered until it is healed. In certain circumstances the healthcare provider may
prescribe an antibiotic, but they usually are not needed.
What are your responsibilities as a teacher, school nurse, coach, trainer, or school official?
Instruct students to report all suspected skin infections to the teacher, coach, trainer, or school
nurse.
Completely cover all wounds with a bandage sufficient to contain the drainage. If wounds cannot
be covered completely, students with skin infections should be excluded from school until the
lesions can be covered adequately or are healed.
Bandages that become wet, loose or saturated with drainage should be removed immediately and
replaced with a fresh bandage. Always discard used bandages immediately into appropriate trash
receptacles, and wash hands after touching or treating a skin infection.
Report clusters or outbreaks of illness to your local health department. Individuals with skin
infections do NOT need to be reported.
Teach and support frequent hand hygiene practices.
Wipe down shared desks, keyboards, phones, and light switches regularly.
What should students do to prevent the spread of Staph germs?

Wash your hands often with warm, soapy water.
Use hand sanitizer to disinfect hands that are not visibly soiled.
Report skin infections to the teacher, coach, trainer, or school nurse.
Avoid contact with other peoples skin infections.
Cover all wounds with a clean, dry bandage, and replace immediately if the bandage becomes
wet, loose or saturated.
Stay home from school if wound drainage cannot be contained by a bandage.
Do not share personal hygiene items (bar soap, towels, razors) or clothing.
Special considerations for sports activities:

Keep all skin infections and wounds covered with a clean, dry bandage until healed. This keeps
infection from entering or leaving. Participants should be excluded from participation if skin
infection drainage cannot be completely covered and contained by a bandage.
Avoid contact with other peoples wounds or skin infections.
Wash hands often. If hands are not visibly soiled, use hand sanitizer to disinfect hands.
Showers immediately after athletic events or physical education classes are recommended. Items
such as bar soap, towels, razors, clothing or equipment can spread infection, so do not share
personal items.
Wash uniforms and towels with soap and hot water, and dry in a hot dryer.
Wrestling room and mats:

Wipe down wall padding, benches and door handles with an EPA-registered disinfectant or a
diluted bleach solution after practices/matches. Follow the manufacturers directions for
recommended contact times when using commercial products.
Remember to mix diluted bleach solutions daily, because they degrade quickly.
Use 1 tablespoon of household bleach in 1 quart cool water, or 1/4 cup bleach in one gallon of
cool water.
For any small holes or tears, use of mat tape is acceptable. Promptly replace mat covering when
there are medium to large holes and/or large areas of extreme wear.
Clean and sanitize mats before and after practice and matches
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Weight room:
Athletes/coaches should instruct weight room users to wash hands with soap and water before
entering or leaving the weight room. If hands are visibly clean, use of hand sanitizer is sufficient.
Replace all torn and worn out padding on weight machines.
Wipe down grips on weights and lifting belts regularly.
Clean floors, benches, supports, pads, lights switches and door handles regularly.
Sports Equipment:
Establish a routine cleaning schedule for shared equipment surfaces such as helmets, benches,
weights, workout machines, shower areas, floors, etc. Clean and disinfect these items when
soiled, and as needed with an EPA-approved disinfectant. Clean sports equipment: balls racket
grips, bats, gloves, pads, etc. regularly.
Clean and sanitize sports equipment that comes in direct contact with the skin of players, such as
wrestling headgear, football helmets and fencing equipment (including wires) after each use.
Precautions for Coaches and Trainers

Have disposable gloves available in first aid kit for use when caring for the scrapes and cuts of
players. Use gloves once, discard immediately, then wash hands or use hand sanitizer
immediately. Always clean hands after removing gloves.
Check athletes for skin infections before practice or sports events.
Stay healthy!
Wash your hands with soap and water often.
Its one of the easiest and best ways to prevent the spread of disease.
PANDEMIC INFLUENZA
A pandemic is a global disease outbreak. An influenza pandemic occurs when a new influenza virus emerges
for which there is little or no immunity in the human population, begins to cause serious illness and then spread
easily person-to-person worldwide. Schools will be essential partners in protecting the publics health and
safety when an influenza pandemic occurs. Kirbyville CISDs plan for dealing with a pandemic influenza
emergency is contingent on acting under the direction of the local health departments and ultimately the
recommendations of the Center for Disease Control. With this in mind our plan focuses on being prepared to
act when called upon to do so.
Prevention
Because a pandemic influenza is caused by the emergence of a new influenza virus, there is little or no
preexisting immunity. That means that the yearly flu vaccine may have little to no ability to help build
up the bodys immunity. It is still important that the yearly flu vaccine be given to all willing recipients.
While there are many different flu viruses, the flu vaccine protects against the three main flu strains that
research indicates will cause the most illness during the flu season. The vaccine can protect you from
getting sick from these three viruses or it can make your illness milder if you get a different flu virus.
Having the body build immunity to some strains of influenza may be of help in the event of a pandemic.
1. As long as the Texas Vaccine for Children program is able to provide us with the vaccine, the
school nursed will order enough flu vaccine to vaccinate all students and adults that are willing
to be vaccinated.
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2. The automated call system will be used to inform parents when flu vaccine is available and
encourage them to consent to have their child immunized.
3. Teachers will be given information about hand washing and covering ones cough and sneezes.
Each teacher will be required to review and discuss the material with their first period class on
the day designated on the district calendar.
4. The district will provide sufficient and accessible infection prevention supplies, such as soap,
alcohol-based/waterless hand hygiene products, tissues, and receptacles for their disposal.
Preparedness
Educating the staff is essential in preparing for a pandemic influenza emergency.

1. Each school principal will hold a mandatory staff meeting where the school nurses, along with a
member of the Jasper County Health Department, will present information about the differences
between seasonal flu and pandemic flu. The staff will be trained in flu symptoms recognition.
2. The attendance clerks will report absences due to flu-like symptoms to the health department
depending on the surveillance level schedule.
3. Using the automated call system, parents will be encouraged to keep their child at home if they
have flu-like symptoms with a temperature of 101oF or higher.
4. Send out sample parent letter #1 or sample letter #2 if avian flu is suspected.
5. Post flu prevention signs on campus.
Response
By the time this phase is enacted, there will have been notification from the Health Department that the
flu has reached pandemic level and at what level of severity the flu has reached, based on the CDCs
Pandemic Severity Index
1. The attendance clerks will keep the principals informed of number of absences.
2. Attendance clerks will cooperate with the county health department in their efforts doing
Surveillance Reporting.
3. The principals will report daily, directly to the superintendent, the level of absenteeism.
4. Send out Parent Letter #3, informing parents that some students are sick but classes remain in
session. Include tip sheets and information resource list.
5. The superintendent will relay absenteeism information along with any recommendations from
the health department regarding school closings to the school board.
Pandemic Severity Index: Category 1
Send out Parent Letter #4, Expanded Outbreak, include prevention tip sheets.
Begin morning flu check first hour of school. Students with flu-like
symptoms will be sent home. Students with a temp on 101oF will be sent
home.
Faculty members suffering from the flu are to stay at home also. Like classes
will be consolidated in order to continue the educational process.
Pandemic Severity Index: Category 2-5
Consider short-term student dismissals (less than 4 weeks)
Send out Parent Letter #5, Student Dismissal, announcing dismissals.
All extracurricular events will be canceled.
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6. Missed school days due to school closures will be rescheduled in compliance with and the
direction of the Texas Education Agency.
Recovery
There will have no doubt been loss of life from our community due to the pandemic flu.
1. Kirbyville CISD issues declaration and press release that students and staff can return to
school.
2. Issue parent Letter #6, classes resume.
3. Grief counseling will be made available to all staff and students during the first two weeks of
class resumption.
4. A Safe Room will be set up for students to go to seek help in dealing with feelings of loss.
5. The Crisis Team will be debriefed. Lessons learned during the crisis will be evaluated and
revisions will be made as needed to the pandemic flu emergency plan.
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STUDENT OR STAFF DEATHS
SUICIDE
Superintendent or PIO are the only people who should speak to the press and media about a death.
Students will not be interviewed by the press and the media.
Principal meets with all faculty and staff to inform them of the death and planned response. If no
meeting is possible, a detailed memorandum is given to all faculty and staff. Each teacher is given an
announcement about the death to be read in class, which includes information about the funeral. This
announcement should not be made over the intercom system.
At the faculty meeting, the school counselor (or other mental health professional) provides a list of
suggestions for assisting distraught students and answering questions. The rooms where students can be
sent for counseling are included on the list. Students who need assistance can be released to this room by
teachers. Teachers who need a counselor present in the class may request this.
The district will provide help with additional personnel from various mental or health organizations.
A counselor follows the deceased students schedule throughout the day to help students clarify feelings
and concerns about their classmates death. The message is The suicidal student, _________, was
acting out of control and chose a permanent solution to a temporary problem. We all want to help any
students with a problem. We need to have a keep no secrets rule if you or a friend has a problem or is
in pain or is feeling really hurt. In the school, we have people to help. Come to one of the adults here, we
care.
A designated individual removes the personal effects of the deceased students from classrooms and/or
lockers to be given to the next of kin. His/her locker should be immediately locked prior to the
beginning of the school day. The police may request to go through the contents of the locker before
anyone touches anything.
The counselor should seek out close and personal friends of the deceased student. At-risk students
(previous attempters or serious depressed students) should receive counselor contact.
HOMICIDE/UNINTENTIONAL/ACCIDENTAL
In the event of the death at home of a student or employee:
The principal or designee will notify the Superintendent and appropriate Administrators.
The principal or designee, along with the faculty, will determine the level of support to be extended to
the family.
The principal or designee will make the request for emergency counseling services if necessary.
In the event of the natural or unnatural death at school of a student or employee:
Call 911 and give the following information:

Identify yourself
Give your schools name and address
State the nature of your call
Request an Ambulance
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Notify the Superintendent
Designate an adult to meet emergency personnel at the front door and direct to the scene.
Provide to medical examiner and/or law enforcement the name, address and phone number of parent,
guardian or next of kin.
Designate an adult to isolate witnesses and perpetrators.
The principal or designee will make the request for counseling services, if necessary.
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OTHER HAZARDS
BUS/SCHOOL VEHICLE ACCIDENT
All accidents should be reported to the Director of Transportation as soon as all legal requirements have
been taken care of.
Guidelines for dealing with accidents on student trips at the location of the accident
Driver of Vehicle:
Check passengers
Administer first aid if needed
Organize other personnel teacher(s), chaperon(s)
o Traffic Control
o Getting students out of bus/vehicle
o Moving/keeping students in a safe area away from accident
o assign someone to travel with any injured to the hospital
Make sure that traffic can move
Call 911 - Notify police or highway patrol
Stay with people who need help
Notify Director of Transportation
Make sure you have all information necessary
DO NOT give information to media or other unauthorized individuals.
DO NOT give out information to anyone other than law enforcement.
Refer all information requests to the Superintendent
Stay with bus and uninjured students.
Chaperon Duties:
Assist driver
Get students off of bus, if necessary
Move students to a safe area
Administer first aid, if needed
Accompany injured students to hospital
DO NOT give information to news media or other unauthorized individuals.
Other Chaperon(s):
Remain with uninjured students at scene of accident

DO NOT give information to news media or other unauthorized individuals.
At the Hospital:
Make a list of injured and injuries

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Call one of the following in order presented:
o Building Principal
o Assistant Principal
o Superintendent
Give all details to the administrator contacted including:
o Names of injured
o Injuries sustained
Remain with student(s) until relief arrives
DO NOT give any information to media or unauthorized individuals
Because of concerns about personal liability when first aid is involved, the Good Samaritan Law is inserted
here for you benefit and knowledge. The law is as follows:
Under the State of Texas Laws, Revised Civil Statues, Article 1a (R.D.S. Art. La), or Vernons
Annotated Civil Statutes, Article 1a (V.A.C.S. Art. La), is stated:
No person shall be liable in civil damages who administers emergency care in good faith at the scene of an
emergency for acts performed during the emergency unless such acts are willfully or wantonly negligent;
provided that nothing herein shall apply to the administering of such care where same is rendered for
remuneration or with expectation of remuneration or is rendered by any person or agent of a principal who was
at the scene of the accident or emergency because he or his principal was soliciting business or seeking to
perform some services for remuneration.
American Red Cross adds: if you render first aid in good faith, in accordance with Red Cross techniques and
make no request or accept any form of remuneration, you cannot be held liable. It must be pointed out that if
you are personally involved in an accident you are required by State Law, R.C.S. 6701 d; Section 40, to stop
and render aid.
PLANE CRASH INTO BUILDING

Administrator in charge will:
o Call for immediate evacuation
o Call 911
o Notify Superintendent
o Keep a list of all hospitalized persons and places to which students/staff are evacuated.
Faculty and staff will:
o Follow all evacuation procedures.
o Render immediate first aid to all injured parties.
o Follow instructions of Emergency Personnel.
o Do Not make any statements to media personnel.
o Follow district procedures in contacting parents/guardians of injured students.
Superintendent or designee will:
o Activate District Search & Rescue and Emergency Medical Teams to assist First Responders in
locating and treating injured persons.
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o If necessary, evacuate students and personnel to an Alternate Evacuation Site and activate the
Parent Reunification Plan.
o Communicate with campus, alternate evacuation site, crisis teams and emergency personnel until
trauma is resolved and school is returned to normal functioning.
o Communicate with media personnel.
o Will make the request for counseling services, if necessary.
UTILITY FAILURE
Power Failure:
Principal or designee will call the Maintenance Director using district radio
Notify Central Administration
Maintenance Director or designee will notify appropriate personnel
If there is a danger of fire, evacuate the building by fire drill procedures.
Relocate students from rooms without windows or direct outside ventilation.
Loss of Water:
In the event that there is a Boil Water notice from the city:
The Superintendent will notify the Maintenance Director and Campus Principals of the potential water
contamination.
Maintenance will shut down and cover all water fountains in the District.
Campus Principals will notify their students and staff that the water is unusable and distribute
emergency water supplies to classrooms.
Restrooms will still be available for use.
In the event of complete loss of water facilities for a temporary period of 1 day:
The Superintendent may close the schools.
In the event of complete loss of water facilities for a long term:
The Superintendent will notify the Maintenance Director and Campus Principals of the potential water
contamination and loss of water utilities.
Maintenance will shut down and cover all water fountains in the District.
Campus Principals will notify their students and staff that the water is unusable and distribute
emergency water supplies to classrooms.
Restrooms will be closed and Portable Restrooms will be leased for each campus.
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WEAPONS
Students are prohibited from bringing to school, or a school-related activity, any weapons. Weapons include,
but are not limited to, a firearm, illegal knife, pocket knife, explosive weapon, machine gun, short-barrel
firearm, imitation firearms (including pellet, BB, and pop guns), switchblade knife, metallic knuckles,
ammunition, chemical dispensing device, zip gun, club, fireworks, razor, chain, or any other object used in a
way that threatens to inflict bodily injury on another person.
Suspicion of Possession
Notify principal
The principal or designee will call School Resource Officer (SRO) or 911 for dispatch of an officer if
deemed necessary.
Have a designated adult or police officer escort the student to the office. The student should bring any
books, backpack, purse, etc., that are in his or her possession at the time. At least two adults and a police
officer should be present at the meeting.
Threatening with a Weapon
Staff should remain calm and speak to the person in a calming voice. The staff member should NOT
attempt to confiscate the weapon or disarm the individual.
Send for the principal or designee as quickly as possible.
Call 911
Contact the Superintendent.
ALCOHOL AND DRUGS

If you have due cause to believe that a student is in possession of alcohol or illegal drugs, you need to take the
following steps to determine whether or not the student does actually possess alcohol or illegal drugs.
Take the student to the office.

Have two district employees present.
Tell the student what you suspect and ask the student to produce the alcohol or illegal drugs. If the
student refuses, ask the student to empty the contents of his/her pockets, purse or other containers. A
search of the students locker may also be necessary.
If alcohol or illegal drugs are found, notify the parents and enforce the school districts discipline
management plan.
CHILD ABUSE OR NEGLECT

If you believe a child has been or may be abused or neglected, or is a victim of indecency with a child, you
are required by law to report these suspicions within 48 hours:
Notify principal
Notify Child Protective Services
Notify School counselor and nurse
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Only police and CPS personnel will interview the victim
Child left at School
Check the students emergency card and call the parents. DO NOT transport the student in a private
vehicle unless authorized to do so by the parent(s).
Call the building principal or designee at school or at home.
Contact local law enforcement officials if the parents cannot be reached.
Do not leave a child alone and unattended at the school site.
KIDNAPPING FROM A SCHOOL CAMPUS

Kidnapping of a student should be reported immediately to the principal immediately.
Principal will contact law enforcement immediately.
Teacher/witness will give as much information about the incident as possible to the principal and law
enforcement officials. If the incident is witnessed by a teacher, he/she should tell what they can about
the:
Persons description (i.e. height, weight, hair color, clothes, etc.)
Vehicle description, license plate.
Kidnappers attitude, tone of voice, etc.
Teacher will give description of the child who was kidnapped, giving the:
Hair color, eye color, etc.
Clothes he/she was wearing
Height, weight
Any family or background information that might help locate the child
Principal will find the childs emergency procedures card and notify the childs parents of the incident.
Parents should be given all known details of the kidnapping incident in a calm and tactful manner. Many
times, when given the kidnappers description, the parents will recognize the person (ex-spouse, friends
or family members of ex-spouse)
Law enforcement officials will utilize all information and will initiate a search for the missing child.
In an effort to avoid kidnapping situations:
A Red Flag list should be compiled in the Lobbyguard Kiosk as well as a hard copy version to
be kept at the secretarys desk.
All persons picking up students from the office must be checked against the Red Flag list on
the Lobbyguard kiosk, or present their license to be checked against the hard copy version at the
secretarys desk.
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SEXUAL ASSAULT
If emergency medical attention is needed, administer first-aid.
Once you believe a sexual assault has occurred, contact principal
The principal or designee will contact 911 and/or law enforcement authorities as appropriate.
Keep a written record of all calls made regarding the issues. Document signs and suspicions in writing.
Principal is responsible for contacting the parent/guardian if a student is involved.
SEXUAL HARASSMENT
Every report of sexual harassment should be taken seriously. Always report such claims to the principal.
School policy states that any district employee who receives information about sexual harassment or sexual
abuse of a student that may reasonably be characterized as known or suspected child abuse or neglect shall
make the reports to appropriate authorities, as required by law.
The district shall not retaliate against a student who, in good faith, reports perceived sexual harassment, abuse
or assault.
If sexual harassment is suspected:
Contact principal and apprise him or her of the situation. If the situation involves an administrator on
campus, contact the Curriculum Director.
If deemed necessary, a formal complaint may be submitted to the Superintendent.
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FOOD SERVICE READINESS
All food safety plans for both daily preparations as well as during emergencies are printed in HACCP
Food Safety Plan. A copy of HAACP is kept in each campus cafeteria office and at the central
administration office as a reference. Below is a synopsis of that plan.
Food Service Training:

All of KCISD food service personnel receive the following training:
Hazard Analysis Critical Control Point (HACCP)

Safety and Sanitation Certification Classes
Daily Cooking and Food Handling Skills
Food Safety in Emergency Situations HACCP SOP-201
Purpose:
In case of district or building emergencies, foodservice personnel will be knowledgeable about food handling
procedures affecting food safety.
Contact List: Maintained by Each Cafeteria Manager, includes:

1. Superintendent
2. Campus Principals & Cafeteria Managers
3. Foodservice workers
4. Maintenance Workers
5. Suppliers & Vendors
a. Sysco
b. Local Grocery in Emergency
c. Refrigeration Truck
i. Sysco
ii. Cajun Cookery
Food Handling Procedures:

Sanitation
o Hand washing procedures (Instructional signs posted over all sinks)
Anti-bacterial soap
o Gloves
Used at all times
Changed with each task
o Hair restraints used at all times
o Clean aprons worn
o Sanitizer used daily in cleaning utensils and cookware
Daily temperature charts for freezers and coolers
Heat all food to 160 - 170 depending on product
Once food is prepared it will be held at 135 or higher.
Keep cold food chilled below 41
Leftovers
o Cool down following HAACP Guidelines
o Reheat following HAACP Guidelines
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Potential Disruptions:
Utility Disruption
o Electrical-Prolonged Outage
Secure Refrigeration truck to store food
Heat food on Barbecue pits if necessary
Dispose of spoiled food according to HAACP procedures.
o Water
Use bottled water to prepare and serve food
o Gas
Man Made Disasters-If school is open, see Utility Disruption above
o Chemical Spills
o Intruder/Lockdown
o Kitchen Fire
Natural Disasters-See Utility Disruptions above
o Tornado
o Hurricane
o Earthquake
Equipment Breakdown
o Refrigerator/Freezer Failure
Move food to working units (possibly on other campuses)
Secure Refrigeration truck if necessary
o Oven Failure
Prepare food at another campus, bus students over
o Computer Failure
List students purchasing/charging/free meals
Hand tally money
Enter into computer once accessible
Disruption of weekly food or supply deliveries
o Use supplies available between campuses
o Check with local businesses for help
o Follow Region 5 food acquisition guidelines
Operating without Power HACCP SOP-202
Purpose:
To prevent food borne illness by ensuring the safety of foods prepared and held during a power outage.
A power outage of 2 hours or less is not considered hazardous to food that is held under safe conditions when
the outage begins.
When There Is A Power Outage:
Instructions:
Note the time at which the power outage begins.
Discard food products that are in the process of being cooked, but which have not yet reached the final
temperature.
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Actions that Can Keep Food Safe For Several Hours
Cold Potentially Hazardous Foods
o Keep refrigerator and freezer doors closed as much as possible.
o If practical, group packages of cold foods together to reduce heat gain.
o Close milk boxes.
Potentially Hazardous Foods
o Do not place hot foods in refrigerators or freezers.
o Use canned heat under foods on electric steam tables to help maintain PHF at 140F.
o Use ice and/or ice baths to rapidly cool small batches of hot food.
Discontinue Food Preparation If Any Of The Following Conditions Exist

Inability to properly wash, rinse and sanitize utensils.
Inoperative hood ventilation with gas or solid fuel heating and cooking equipment. (TOXIC FUMES
MAY CAUSE INJURY OR DEATH)
Lack of sufficient light in food preparation area to allow for safe food preparation and cleaning and
sanitizing of food contact surfaces.
No hot water, inadequate water pressure.
Unsafe food temperatures.
Potentially Hazardous Foods In Hot Holding Units

Use the table below as a guide to determine what to do with PHF that is held in hot holding units and is below
140 at the time power is restored.
Duration of Power Outage Food Below140 in Hot Holding Units When Power is Restored.
2 Hours or Less 1. May be sold or served if reheated to 165 and then held at 140 or
above ; or
2. May be sold or served if rapidly cooled to 41 or below within 2
hours following resumption of power.
More Than 2 Hours Cannot be sold or served
If food cannot be rapidly cooled as specified in the table above, it cannot be sold or served.
When Power is Restored HACCP SOP-203

Purpose:
To insure that food held during a power outage is safe.
Instructions:
Identify PHF that may have been in the temperature danger zone.
Check the internal temperature of food.
If practical, separate packages of food in refrigeration and freezer units to allow for faster re-cooling.
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Refrigerated Potentially Hazardous Foods
Use the table below as a guide for handling PHF stored in refrigeration units during power outages.
Duration of Power Outage (hours) Food Temperatures
0-2 Hours 45 or below 46-50 50 or higher

PHF can be sold Immediately cool PHF cannot be
or served PHF to 45 or below sold or served
within 2 hours
2-3 Hours PHF can be sold, Immediately cool

must be cooled to PHF to 45 or below
41 or below within 1 hour
within 2 hours
4+ Hours Immediately cool PHF PHF cannot be sold

to 41 or below or served
within 1 hour
Reopening After Power Outage HACCP SOP-204
Purpose:
Procedure for opening after power is restored.
Instructions:
All unsafe PHF has been discarded
Electricity and gas services have been restored.
Circuit breakers have been reset as needed.
All equipment and facilities are operating properly, including
o Lighting
o Refrigeration
o Hot Holding
o Ventilation
o Toilet Facilities
Hot (minimum 120) and cold water, under pressure for:
o Hand washing
o Proper dishwashing
Hurricane Foodservice Plan:

Purpose: KCISD acts as a shelter for First Responders including, but not limited to:
Jasper-Newton County Contracted Emergency Linemen
US Forestry Service Workers
Local area volunteers
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Procedure:
KCISD Food Service Managers assemble a group of workers from those who are available
KCISD Foodservice workers
KCISD Employees
Local Volunteers
Emergency Kitchen location will be determined based on damage assessment of campus kitchens.
Priority of use will be:
1. High School Cafeteria
2. Elementary Cafeteria
3. Jr. High Cafeteria
If the first cafeteria is unusable, KCISD will relocate Foodservice operations to the next available
campus.
KCISD Foodservice Managers Assessment

o Assess inventories of all 3 kitchens
o Secure a Refrigeration truck to be located at Emergency Kitchen
o Ask maintenance to relocate refrigerated supplies from all campus kitchens to Refrigeration
truck
o Assess the approximate numbers of workers who will be fed 3 meals every day
o Prepare menus
Use food in inventory first
Prepare a food supplies order based on menus & numbers of meals to be served
Meals served daily during Hurricane Emergency
o Hot Breakfast 5:30 AM 9:00 AM
Prepared and served by Emergency Foodservice Team
o Sack Lunch
Foodservice workers place cases of non-refrigerated shelf stable food items on tables
buffet style. Items such as:
Prepackaged sandwiches
Chips, crackers, granola snacks
Cookies, cakes, pastries
Fresh Fruit
o Apples
o Pears
o Oranges
o Bananas
Beverages
o Bottled Water
o Juice Boxes
First Responders pass by buffet table and fill paper sacks with food items of their
choice. They are allowed to take as much as they feel they need for the day considering
that some of them will be working 12-16 hours before returning for dinner.
o Hot Dinner 6:00 PM 9:00 PM
Prepared and served by Emergency Foodservice Team
69
RECOVERY
In the event a disaster causes damage to district property:
Damage Assessment Team will:
Inspect all district property for

o Exterior damage
Roof
Structural
Water
Wind
o Interior damage
Structural
Water
Wind
Photograph all damage for records
Damage Repairs:
Superintendent & Maintenance Director will:

o Prioritize damages
o Make emergency repairs as needed
o Notify proper local, state and federal agencies
o Seek assistance with insurance company
o Contract repair personnel to make repairs
o If necessary, acquire temporary classroom space
Financial:
Superintendent will:
Use district resources for necessary immediate repairs to get buildings safe for faculty and students to
return.
Contact insurance company to cover repairs
If necessary, seek financial reimbursement from FEMA
Superintendent, Maintenance Director and Principals will assess the situation to determine if temporary
facilities are needed to resume instruction
70
APPENDIX 1
SUMMARY OF AGREEMENTS AND CONTRACTS
Mutual Aid Agreements:
Jasper County Sheriff Department Kirbyville Police Department
Kirbyville Volunteer Fire Department Kirbyville City Hall
Jasper-Newton Electric Coop.
Alternate Evacuation Sites:
Kirbyville Central Baptist Church Contacts: Bob Chandler (409)423-5564

801 S. Margaret St. Cell (409)779-6017
Kirbyville, TX 75956 Jason Shirley Cell (409)594-5075
(409) 423-2555 James A. Kinman (409)420-0870
Pastor: James Kinman Cell (409)201-8494
Kirbyville United Methodist Church Contacts:

105 W. Main St.
Kirbyville, TX 75956
(409) 423-2395
Pastor: Matt Weaver
Our Lady of Lasalette Catholic Church Contacts:

1901 S Margaret St.
(409) 423-4429
Pastor:
Kirbyville Missionary Baptist Church Contacts: Henry Sims (409) 384-6053

15972 US Highway 96 Cell (409) 224-9044
Kirbyville, TX 75956 David A Smith (409) 423-2646
(409) 423-6626 Cell (409) 423-9658
Pastor: Henry Sims Charles Bush (409) 423-9482
Call Junction Baptist Church Contacts:

23701 US Highway 96
(409) 423-4802
Pastor: Jason Glenn
Trout Creek Missionary Baptist Church Contacts:

1509 FM 1004
(409) 423-2051
Pastor:
71
APPENDIX 2
INCIDENT COMMAND SYSTEM SUMMARY
Background
ICS is a management system that can be used to manage emergency incidents or non-emergency events such
as celebrations. The system works equally well for small incidents and large-scale emergency situations. The
system has built-in flexibility to grow or shrink based on current needs. It is a uniform system, so personnel
from a variety of agencies and geographic locations can be rapidly incorporated into a common management
structure.
Features of ICS
ICS has a number of features that work together to make it a real management system. Among the
primary attributes of ICS are:
1. Standard Management Functions

a. Command: Sets objectives and priorities and has overall responsibility at the incident or
event.
b. Operations: Conducts tactical operations, develops the tactical objectives, and organizes
and directs all resources.
c. Planning: Develops the action plan to accomplish the objectives, collects and evaluates
information, and maintains the resource status.
d. Logistics: Provides support to meet incident needs, provides resources and all other
services needed to support.
e. Finance/Administration: Monitors costs, provides accounting, procurement, time
recording, and cost analysis.
2. The individual designated as the IC has responsibility for all functions. In a limited incident, the IC and
one or two individuals may perform all functions. In a larger emergency situation, each function may be
assigned to a separate individual.
3. Management By Objectives. At each incident, the management staff is expected to understand agency
or jurisdiction policy and guidance, establish incident objectives, select an appropriate strategy to
deal with the incident, and provide operational guidanceselect tactics appropriate to the strategy
and direct available resources.
4. Unity and Chain of Command. Unity of command means that even though an incident command
operation is a temporary organization, every individual should be assigned a designated supervisor.
Chain of command means that there is an orderly line of authority within the organization.
72
5. Organizational Flexibility. Within the basic ICS structure (depicted in Appendix 2), the organization
should at any given time include only what is required to meet planned objectives. The size of the
organization is determined through the incident action planning process. Each element of the
organization should have someone in charge; in some cases, a single individual may be in charge of
more than one unit. Resources are activated as needed and resources that are no longer needed are
demobilized.
6. Common Terminology. In ICS, common terminology is used for organizational elements, position titles,
resources, and facilities. This facilitates communication among personnel from different emergency
services, agencies, and jurisdictions.
7. Limited Span of Control. Span of control is the number of individuals one supervisor can realistically
manage. Maintaining an effective span of control is particularly important where safety is paramount. If
a supervisor is supervising fewer than 3 subordinates or more than 7, the existing organization
structure should be reviewed.
8. Personnel Accountability. Continuous personnel accountability is achieved by using a resource unit to

track personnel and equipment, keeping an activity log, ensuring each person has a single supervisor,
check in/out procedures, and preparing assignment lists.
9. Incident Action Plan. The incident action plan, which may be verbal or written, is intended to provide
supervisory personnel a common understanding of the situation and direction for future action. The
plan includes a statement of objectives, organizational description, assignments, and support material
such as maps. An Incident Briefing Form may be used on smaller incidents. Written plans are desirable
when two or more jurisdictions are involved, when state and/or federal agencies are assisting local
response personnel, or there has been significant turnover in the incident staff.
10. Integrated Communications. Integrated communications includes interfacing disparate

communications as effectively as possible, planning for the use of all available systems and
frequencies, and requiring the use of clear text in communications.
11. Resource Management. Resources may be managed as single resources or organized in task forces or
strike teams. The status of resources is tracked in three categories: assigned, available, and out of
service.
Unified Command
1. Unified Command is a variant of ICS used when there is more than one agency or jurisdiction with
responsibility for the incident or when personnel and equipment from a number of different
agencies or jurisdictions are responding to it. This might occur when the incident site crosses
jurisdictional boundaries or when an emergency situation involves matters for which state and/or
federal agencies have regulatory responsibility or legal requirements to respond to certain types of
incidents.
2. ICS Unified Command is intended to integrate the efforts of multiple agencies and jurisdictions. The
major change from a normal ICS structure is at the top. In a Unified command, senior
representatives of each agency or jurisdiction responding to the incident collectively agree on
73
objectives, priorities, and an overall strategy or strategies to accomplish objectives; approve a
coordinated Incident Action Plan; and designate an Operations Section Chief. The Operations
Section Chief is responsible for managing available resources to achieve objectives. Agency and
jurisdictional resources remain under the administrative control of their agencies or jurisdictions,
but respond to mission assignments and direction provided by the Operations Section Chief based
on the requirements of the Incident Action Plan.
74
Incident Command Structure
Figure 3 presents a simplified Emergency Management Organization Chart for School Districts, based on NIMS
and adapted by KCISD. Responsibilities and operational duties are detailed on the following pages.
Emergency Management Organization
EOC Director/
Incident Commander
Superintendent or Principal
Public Information
Official
Superintendent
Safety Coordinator
(School Security, Law
Enforcement, School
Resource Officer)
Agency Liaison
(On-scene contact
for outside agencies
)assigned to incident)
Planning Operations Logistics Administration &

(Collection, evaluation, (Carries out response (Responsible for Finance
dissemination, and use activities) organizing resources (Tracks incident
of information) and personnel) accounting, costs,
reimbursements)
Situation First Aid/ Search and Supplies/ Personnel

Analysis Medical Rescue Distribution
Documentation Security/ Assembly Transportation Compensation

Utilities Area & Claims
Recovery Fire Psychological Personnel/ Procurement

Planning Suppression/ First Aid Staffing & Purchasing
HazMat
Student Student Facilities Timekeeping

Release Reunion
75
Emergency Management Roles and Responsibilities
Title Role, Responsibility

Management: Responsible for development of schools plan and overall management of
emergency situations; establish/manage Command Post; activate ICS;
Incident Command determine strategies to implement protocols and adapt as needed
Safety, Security Monitor safety conditions of an emergency situation and develop measures for
ensuring the safety of building occupants (students, staff, volunteers,
Law Enforcement responders); document activities
Public Information Develop relationship with local media reps.; prepare media releases; establish
media center near Command Post; coordinate information with Incident
Media Liaison Commander and District Support Team; document activities
Liaison to Outside Agencies Develop working knowledge of local/regional agencies; serve as the primary
on-scene contact for outside agencies assigned to an incident; assist in
accessing services when the need arises; document activities
Planning/Intelligence: Assist Incident Commander in the collection and evaluation of information about an
incident as it develops (including site map and area map of related events); assist
Situation Analysis with ongoing planning efforts; maintain incident time log; document activities
Operations: Analyze school staffing to develop a Student Accounting and Release Plan
(accounting from individual teachers to Student Accounting and Release to
Student Accounting Command Post); implement plan in an emergency; document activities
and Release
Facility & Environmental Monitor site utilities (electric, gas, water HVAC) shut off only if danger exists or
directed by Incident Commander; assist in securing facility (locking gates and
perimeter doors, posting caution tape as needed, etc); document activities
First Aid, CPR, Medical Establish medical triage with staff trained in first aid, CPR; provide/oversee
care given to the injured; distribute supplies (latex gloves, bandages, etc.);
request additional supplies from Logistics; document activities
Crisis Intervention & Response Provide and access psychological first aid services for those in need (working
with Operations: Medical); access local/regional providers for ongoing crisis
counseling for students, staff, parents; document activities
Food, water, sanitation Coordinate the rationed distribution of food and water (prolonged emergencies);
establish secondary toilet facilities in the event of water or plumbing failure; request
needed supplies from Logistics; document activities
Logistics: Establish/oversee communications center and activities during an emergency
(two-way radio, battery-powered radio, written updates, etc.); develop
Communications telephone tree for after-hours communication; document activities
Establish and maintain Emergency Team Toolbox (fresh batteries, etc.);

coordinate access to and distribution of supplies during an emergency; monitor
Supplies inventory of supplies and equipment; document activities
Administration & Finance: Responsible for overall documentation and record keeping activities; when
possible, photograph or videotape damage to property; develop a system to
Documentation monitor and track expenses and financial losses; secure all records
76
The district superintendent or school principal assumes management responsibility as the Incident Commander
and activates others as needed. School personnel transition from their daily jobs to assigned emergency
functions. The ICS is flexible in size and scope. Depending upon the magnitude of the emergency, the ICS can
expand or contract as needed. For a small incident, the principal may perform all the roles of the ICS structure,
while the school district may mobilize the entire staff for a large-scale disaster.
77
APPENDIX 3
DISTRICT OFFICE MAP
78
APPENDIX 4
CAMPUS MAPS & AERIAL PHOTOS
79
Kirbyville Elementary School Addendum
Main Building 4th Grade Wing
1-PPCD Classroom 114-4th Grade Classroom
2-Classroom 115-4th Grade Classroom
3-Workout Room 116-4th Grade Classroom
4-Content Mastery 117-4th Grade Classroom
5-1st Grade Classroom 118-4th Grade Classroom
6-Reading Specialist 119-4th Grade Classroom
7-1st Grade Classroom 120-CEC-Adaptive Behavior
8-1st Grade Classroom 121-Classroom
9-1st Grade Classroom 122-CEC Life Skills
10-Kindergarten Classroom 123-Computer Lab
11-1st Grade Classroom 124-Kitchen
12- Kindergarten Classroom 125-CEC Life Skills
13- Kindergarten Classroom
14-Pre-Kindergarten Classroom 5th/6th Grade Wing
15- Kindergarten Classroom 101-5th Grade Classroom
16- Pre-Kindergarten Classroom 102-Content Mastery
19- Computer Lab 105-5th Grade Classroom
20-Reading Specialist 106-5th Grade Classroom
21-Content Mastery 107-6th Grade Classroom
22-Phonics 108-6th Grade Classroom
23-3rd Grade Classroom 109-6th Grade Classroom
24-Speech 110-6th Grade Classroom
25-3rd Grade Classroom 111-6th Grade Classroom
26-3rd Grade Classroom
27-3rd Grade Classroom CEC Building
28-3rd Grade Classroom 39-Severe & Profound Classroom
29-2nd Grade Classroom
30-3rd Grade Classroom
36-Classroom
80
Map Legend
E = Electrical
G = Gas Shutoff
H = Hazmat
Band Hall Choir Cafeteria W = Water
Primary Evacuation Route
Alternate Evacuation Route
CVAE
(SHOP)
Storage Girls
Girls Custodial
Storage
P.E.
101 102 103 104 H E
105
RR
Storage
Storage
Lounge
Teacher 108 107 106
Work Storage
Copy Boys
Room Room Science
Office RR
Lab
Counselor H Student GYM
Area
Library
Prin. Science
Office Girls
109 110 111 RR
Outer
Lab
Office
Vault
Boys 116 Book 115 114 113 112
Room
Boys
RR
81 P.E.
Kirbyville Junior High
KIRBYVILLE ELEMENTARY & KIRBYVILLE JR. HIGH AERIAL PHOTO
82
83
Kirbyville High School Map Addendum
Main Building Science Wing
6-Content Mastery 53-Social Studies
7/8-Life Skills 54-Social Studies
9-Home Economics 58-Social Studies
21-Distance Learning Lab 59-Social Studies
29-English 60-Science
34-Marketing 63-Chemistry (Chemicals)
35-English 64-Library
36-Resource Math/English 82-Physics (Chemicals)
37- Theatre Arts 83-A+ Computer Lab
84-Business Computer Lab
Math Wing 85-Business computer Lab
13- Spanish Distance Learning 86-Art
14-Spanish Distance Learning
15-Mathmatics Agriculture Building
16-Mathmatics 68-Classroom
17-Mathmatics 69-Classroom
18-Mathmatics 71-Ag Shop (Machinery, Chemicals)
19-Spanish Distance Learning
20-Adaptive Behavior Unit Autmotive Building
74-Classroom
75-Auto Shop (Machinery, Chemicals)
84
KIRBYVILLE HIGH SCHOOL AERIAL PHOTO
85
86
APPENDIX 5
PHONE TREE
Superintendent Asst. Sup. of General

423-7520 Administration/
658-7399 Dir. of Emer. Mgmt.
423-7521
658-8998
Dir. of I.T.
423-7524
423-7516
656-9833
KHS Principal KHS Asst. Principal

423-7513 423-7500
656-9088
KHS Nurse
423-7500
KJH Principal KJH Counselor

420-0692 420-0692
656-7297
KES Principal KES Asst. Principal

423-8526 423-8526
656-9029
KES Nurse
423-8526
87
APPENDIX 6
EMERGENCY OPERATIONS PLANNING TEAM
Title Phone Number Email Other ___
Superintendent 423-7520 dhazlewood@kirbyvillecisd.org 658-8995
District 423-7520 dhazlewood@kirbyvillecisd.org 658-8995

Emergency Coordinator
KHS Principal 423-7513 gfairchild@kirbyvillecisd.org 656-9088
KJH Principal 420-0692 mdyer@kirbyvillecisd.org 656-7297
KES Principal 423-8526 bhall@kirbyvillecisd.org 656-9029
KHS Nurse 423-7500 pwalker@kirbyvillecisd.org
KES Nurse 423-8526 sduhon@kirbyvillecisd.org
CEC Nurse 420-0723 rmgaspard@kirbyvileecisd.org
Director of I.T. 423-7524 jgaspard@kirbyvillecisd.org 656-9833
KHS SRO 423-7500 nmclean@kirbyvillecisd.org 936-676-2412
Kirbyville
Police Chief 423-6201
Kirbyville
Fire Chief 423-0216 ellis.greg@sbcglobal.net
88
APPENDIX 7
EMERGENCY CONTACT
(From a district phone, Dial 9 first)
.
Emergency: Ambulance/Fire/Police 911

Administration Office 423-7520
Jasper County Child Protective Services 384-2515
Medical Services
Jasper Christus Hospital 384-5461
Kirbyville Christus Clinic 423-2217
Newton Health Clinic 423-4414
Jasper County Constable 423-3451
Jasper County Sheriff 384-5417
Texas Department of Public Safety 384-5712
Kirbyville Police 423-6201
Kirbyville Fire Department 423-2626
Safe Schools Helpline 800-418-6423 EXT 359
www.safeschoolhelpline.com
National Youth Crisis Hotline 800-448-4663
Rape/Abuse Hotline 800-551-0008
Poison Control 800-362-0101
Social Services Referral Hotline 800-421-4636
National Runaway Hotline 800-RUNAWAY
National Child Abuse Hotline 800-422-4453
Child Abuse Hotline 800-252-5400
Center for Missing Children 800-843-5678
Girls and Boys Town National 800-448-3000
National Domestic Violence 800-799-7233
Kirbyville Utilities Emergency Number 423-4659
Jasper Newton Electric Coop 423-2241
Centerpoint Energy 384-6859
District Emergency Information 866-739-3898
89
APPENDIX 8
RESOURCE INVENTORY
-INSERT RESOURCE INVENTORY OF EMERGENCY EQUIPMENT-
INCLUDE:
Communications equipment
First aid supplies
Fire fighting equipment
Lighting
Classroom emergency kits
Food
Water
Blankets
Maintenance supplies
Tools
IDENTIFY ANY AND ALL AVAILABLE RESOURCES THAT MAY BE USED OR MAY BE NEEDED IN THE
EVENT OF AN EMERGENCY
90
APPENDIX 9
STAFF SKILLS SURVEY & INVENTORY
Name & School ________ _____ _______________________ /_______ ___ __________________________ Room ____ ____
Name School
During any emergency situation, it is important to be able to draw from all available resources. The special
skills, training and capabilities of the staff will play a vital role in coping with the effects of any emergency
incident. These will be of paramount importance during and after a major or catastrophic disaster. The
purpose of this survey/inventory is to pinpoint those staff members with equipment and the special skills
that might be needed. Please indicate the areas that apply to you and return this survey to your
administrator.
PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE & TRAINING.
CIRCLE YES OR NO, WHERE APPROPRIATE.
_____ First Aid (current card Yes/No) _____ CPR (current Yes/No) _____ Triage _____ Firefighting
_____ Construction (electrical, plumbing, carpentry, etc.) _____ Running / Jogging
_____ Emergency Planning _____ Emergency Management _____ Search & Rescue
_____ Law Enforcement Bi/Multi-lingual (what language(s)) _________________________________
_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver
(Class 1 or 2 license Yes/No)
_____ Shelter Management _____ Survival Training & Techniques _____ Food Preparation
_____ Ham Radio Operator _____ CB Radio _____ Journalism
_____ Camping _____ Water Disposal _____ Recreational Leader
DO YOU KEEP A PERSONAL EMERGENCY KIT? _____________ in your car? _______ in your room? _______
DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN EMERGENCY?
(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No
DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT YOUR SCHOOL SITE THAT COULD BE USED AN
IN EMERGENCY? _________ Yes _______ No
PLEASE LIST EQUIPMENT AND MATERIALS.
_____________________________________________________________________ ________________
______________________________________________________________________________ _______
_______________________________________________________________________________ ______
WHAT WOULD MAKE YOU FEEL MORE PREPARED SHOULD A DISASTER STRIKE WHILE YOU WERE AT SCHOOL?
________________________________________________________ _____________________________
______________________________________________________ _______________________________
______________________________________________________ _______________________________
91
APPENDIX 10
EMERGENCY RESPONSE DRILL LOG
School: _____________ _________________ District: Kirbyville CISD
Date Type Of Drills

Comments
92
APPENDIX 11
DISTRIBUTION
Superintendent, Richard Hazlewood

Assistant Superintendent, Gary Fairchild
Director of Technology, Jimmy Gaspard
Director of Transportation & Maintenance, Jeff Clark
Elementary Principal, Beverly Hall
Jr. High Principal, Micah Dyer
High School Principal, Mike Brewster
School Resource Officer/Police Department Representative, Tommy Courtney
Fire Dept. Chief, Greg Ellis
93
APPENDIX 12
SECURITY AUDIT
INSERT SECURITY AUDIT INFORMATION
94
APPENDIX 13
PEOPLE WITH SPECIAL NEEDS
Students with special needs are resident on 2 campuses in Kirbyville CISD. These are the High School and
Elementary campuses.
High School: The Lifeskills class is located in rooms 7 & 8 in the Main Building. There is one certified
special education teacher and two trained special education aides in that classroom. All of
these personnel have been trained in Emergency Procedures.
During an evacuation, this class has been designated unique route out of the building with
minimal interaction from the remainder of the school population. Other classes near this
class are routed through other exits (see Appendix 4 Campus Maps) to allow more space in
the halls to evacuate these students who will require more help than the rest of the
population.
In the event of an Evacuation to an Alternate Location, these students will also be picked up
in a different area than the student population. The bus pick-up for these students only is
located in front of the High School Gym, to the left of the exit for the special needs students.
A district handicap accessible bus will be dispatched to this area to pick-up these students in
the event of an Alternate Site Evacuation.
Elementary: This campus houses the largest number of special needs students. The Elementary 4th grade
wing houses two Lifeskills classes and the Adaptive Behavior unit for both the elementary
and Jr. High Campuses.
The Center for Exceptional Children (CEC) is also located on the Elementary Campus. This
building contains both the offices for the South Jasper Special Education Cooperative as
well as the Severe & Profound class and therapy rooms for the district. The staff for these
two buildings include; Certified Special Education Teachers and Trained Special Education
Aides in each room, a nurse specifically for special needs students as well as two
diagnosticians.
During an evacuation, these two buildings have their own identified routes out of the
buildings to maintain the least amount of traffic from the student population of the
elementary, allowing for less confusion and chance for injury of one of our special needs
students. Both buildings have exits located directly on the bus loop, so in the event of a
campus Evacuation to an Alternate Site, district handicap equipped buses can quickly load
these students and evacuate them to a safe place.
All maintenance, custodial, and clerical staff have been trained to help the special needs students and
teachers in the event of an emergency, no matter what campus they may be on at the time. In a time of
evacuation this will help to make sure our special needs students can be quickly evacuated out of harms
way.
95
Insert Campus Special Needs Student Information
96
APPENDIX 14
FORMS
FORM CONTENTS PAGE
A ANNUAL EMERGENCY PLAN CHECKLIST.......................................... 98
B BOMB THREAT REPORT .................................................................... 99
C CLASSROOM HAZARD CHECKLIST.................................................... 100
D DAMAGE REPORT AND ASSESSMENT................................................ 101
E EMERGENCY DRILL RECORD ........................................................... 102
F EMERGENCY STATUS REPORT.................................................... 103-104
G EMERGENCY STATUS UPDATE REPORT ........................................... 105
H EVACUATION ROUTES HAZARD CHECKLIST..................................... 106
I INJURY AND MISSING PERSONS REPORT .......................................... 107
J NEIGHBORHOOD RESOURCES............................................................ 108
K SPECIAL STAFF SKILLS AND EQUIPMENT ......................................... 109
L STUDENT RELEASE LOG.................................................................... 110
M PARENT-STUDENT REUNIFICATION FORM....................................... 111
N TELEPHONE COMMUNICATION LOG .................................................. 112
97
FORM A KCISD ANNUAL EMERGENCY PLAN CHECKLIST
School _______________________________________________________
Date Activity Responsible Date

Person Completed
August School Facilities/Grounds Hazard Assessment ______________ ___________
August Evacuation Routes Hazard ______________ ___________
August Update School Plot Plans ______________ ___________
September Emergency Phone Numbers and Resources ______________ ___________

Update
September Survey of Special Staff Skills ______________ ___________
September Survey of Neighborhood Resources ______________ ___________
September Message to Parents ______________ ___________
September Assign Disaster Functions ______________ ___________
September Update Bus Routes to Identify Potential Hazards ______________ ___________
September Staff Orientation to Plan ______________ ___________
April Review Plan ______________ ___________
Prepared By ____________________________________________________________
Date Prepared _____________________ School Year _____________________
98
FORM B KCISD BOMB THREAT CHECKLIST
Time and date reported: __________________________________________
How reported: __________________________________________________
EXACT WORDS OF CALLER: _____________________________________________
_________________________________________________________________________
_________________________________________________________________________
Questions to ask: (REMAIN CALM AND SPEAK DISTINCTLY)
1. Tell the caller that the school building is occupied and innocent people will be hurt.
2. When is the bomb going to explode?_____________________________
3. Where is the bomb right now? __________________________________
4. What does it look like? ________________________________________
5. Where are you calling from? ___________________________________
6. Why did you place the bomb? __________________________________
Try to keep the caller talking as long as possible. Do not hang up the phone, even after the caller
hangs up.
Description of Callers Voice
MALE ______ FEMALE _____ MIDDLE AGE _____ OLD _____ CHILD _____
ACCENT ____________________________ TONE OF VOICE _______________
CALLER APPEARED TO BE: CALM _____ ANGRY ______ NERVOUS ______
BACKGROUND NOISE: ______________________________________________
IS VOICE FAMILIAR: ___ IF SO, WHO DOES IT SOUND LIKE? ____________
OTHER VOICE CHARACTERISTICS: ___________________________________
TIME CALLER HUNG UP: __________ REMARKS: _______________________
____________________________________________________________________
NAME OF PERSON RECEIVING CALL: _________________________________
ADDITIONAL COMMENTS ON BACK: YES ______ NO _____
ACTION REQUIRED: Immediately notify the principal or his designee. Be prepared to also
notify the police.
99
FORM C CLASS ROOM HAZARD CHECKLIST
School ___________________________________________Room #______________________________

Date Due__________________________
Not
Yes No Unknown Applicable
Are freestanding cabinets, bookcases, and wall
shelves secured to a structural support? _____ _____ __________ ________
Are heavy objects removed from high shelves?

(High shelves are shelves above the heads of
seated students/teachers desk.) _____ _____ __________ ________
Are aquariums and other potentially hazardous

displays located away from seating areas? _____ _____ __________ _________
Are A.V. equipment and computers securely

attached to a portable (rolling) cart with lockable
wheels? _____ _____ __________ ________
Is the T.V. monitor securely fastened to a securely

fastened platform and/or cart? _____ _____ __________ ________
Is the classroom piano secured against rolling

during an earthquake? _____ _____ __________ ________
Are wall mounted clocks, maps, fire extinguishers,

etc., secured against falling? _____ _____ __________ ________
Are hanging plants secured to prevent them from

swinging free or breaking windows during an
earthquake? _____ _____ __________ ________
Is lab equipment secure to prevent movement? _____ _____ __________ ________
Are chemicals stored to prevent spillage? _____ _____ __________ ________
Is ventilation adequate where chemicals are stored? _____ _____ __________ ________
Are typewriters, computers and other heavy

equipment secured to prevent movement? _____ _____ __________ ________
Are animal cages secured to prevent movement? _____ _____ __________ ________
Are objects around doors secured so as not to fall and

block egress? _____ _____ __________ ________
Completed by: ________________________________ Date: __________________________

100
FORM D DAMAGE REPORT AND ASSESSMENT
School ___________________________________________ Room # ______________
Completed by _______________________ Date ______________ Time ___________
Total of Injuries Number of Serious Structural Damage
Injuries
Students Adults
101
FORM E EMERGENCY DRILL RECORD
School ___________________________________________________
Type of Drill Date Held Time Remarks Recorded By
Start End
102
FORM F EMERGENCY STATUS REPORT
This form is to be completed and forwarded to the Emergency Operations Center by the Principal or designee as
soon as evacuation has been completed and the required information collected.
School ________________________________________________________________
Completed by ____________________________ Date ____________ Time ________
Immediate Assistance Required
________ None ________ Medical _________Fire
________ Search & Rescue ________ Support Personnel
Condition of Students
________ All Accounted For ________ No Injuries ________No immediate help required
________ Missing (number) Names

______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
________ Trapped in Building (number) Names

______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
_________ Injured (number) ________Number Requiring Immediate Medical Attention
Type of Injury Names

_________________________________ _________________________________________
_________________________________ _________________________________________
_________________________________ _________________________________________
_________________________________ _________________________________________
_________________________________ _________________________________________
103
FORM F (CONTINUED) EMERGENCY STATUS REPORT
Condition of Staff
_____ All Accounted For _____ No Injuries _____ No immediate help required
_____ Missing (number) Names

____________________________________________
____________________________________________
____________________________________________
____________________________________________
____________________________________________
_____ Trapped in Building (number) Names

_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____ Injured (number) ______ Number Requiring Immediate Medical Attention

Type of Injury Names
________________________________ __________________________________________
________________________________ __________________________________________
________________________________ __________________________________________
________________________________ __________________________________________
________________________________ __________________________________________
Condition of School Building and Grounds
e.g.: wall cracked, fallen light fixtures, shattered windows, broken water pipes, flooding, etc.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Condition of Neighborhood
e.g.: fallen power lines, debris-cluttered streets, etc.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
104
FORM G EMERGENCY STATUS UPDATE REPORT
School _________________________________________________________________
Completed by _____________________________ Date ___________ Time ___________
________ Number of children remaining at school
________ Number of staff members remaining to care for children
________ Assistance Required:
_____ water
_____ food
_____ blankets
_____ additional personnel (number) to assist in student care
________ Other:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
105
FORM H EVACUATION ROUTES HAZARD CHECKLIST
School _______________________________________________________________
Yes No Location
Is any maintenance and/or repairs being done that places
construction obstacles in normal evacuation routes? ___ ___ _______________________
Do hallways and/or doors contain glass panels? ___ ___ _______________________
Are these panels of safety (tempered) glass? ___ ___ _______________________
Do lockers, bookshelves and other storage units line

hallways? ___ ___ _______________________
Is lighting dependent on electricity rather than sunlight? ___ ___ _______________________
Do building exit routes pass through arcades, canopies

or porch-like structures? ___ ___ _______________________
Are clay or slate tiles on roofs of school buildings? ___ ___ _______________________
Is building faced with parapets, balconies or cornices? ___ ___ _______________________
Are gas, sewer and power lines near outdoor assembly

areas? ___ ___ _______________________
Note: (1) This form is to be completed each school year prior to return of teachers.
(2) Results from this assessment may:
result in memo to staff alerting them to temporary changes in normal evacuation routes
require the completion of a Hazardous Report Form included in the Injury and Illness
Prevention Handbook
Completed by: __________________________________________
Date: ____________________
106
FORM I INJURY AND MISSING PERSONS REPORT
Teacher's Name _________________________________________ Date ______________
School ______________________________________________ Room # ______________
INJURED
Name Type of Injury Location
Missing Persons
Name Possible Location
107
FORM J NEIGHBORHOOD RESOURCES
School ____________________________________________________________________
School Year ________________________
Resource Resource Persons Name Phone Number
Fire
Transportation
Communications
Search/Rescue
Medical Care
Care of Students at School
Food Preparation
Engineering/Structural Safety
108
FORM K SPECIAL STAFF SKILLS AND EQUIPMENT
Name & School ________ _____ _______________________ /_______ ___ __________________________ Room ____ ____
Name School
During any emergency situation, it is important to be able to draw from all available resources. The special
skills, training and capabilities of the staff will play a vital role in coping with the effects of any emergency
incident. These will be of paramount importance during and after a major or catastrophic disaster. The purpose
of this survey/inventory is to pinpoint those staff members with equipment and the special skills that might be
needed. Please indicate the areas that apply to you and return this survey to your administrator.
PLEASE CHECK ANY OF THE FOLLOWING IN WHICH YOU HAVE EXPERTISE &
TRAINING. CIRCLE YES OR NO, WHERE APPROPRIATE.
_____ First Aid (current card Yes/No) _____ CPR (current Yes/No) _____ Triage _____ Firefighting
_____ Construction (electrical, plumbing, carpentry, etc.) _____ Running / Jogging
_____ Emergency Planning _____ Emergency Management _____ Search & Rescue
_____ Law Enforcement Bi/Multi-lingual (what language(s)) _________________________________
_____ Mechanical Ability _____ Structural Engineering _____ Bus/Truck Driver
(Class 1 or 2 license Yes/No)
_____ Shelter Management _____ Survival Training & Techniques _____ Food Preparation
_____ Ham Radio Operator _____ CB Radio _____ Journalism
_____ Camping _____ Water Disposal _____ Recreational Leader
DO YOU KEEP A PERSONAL EMERGENCY KIT? _____________ in your car? _______ in your room? _______
DO YOU HAVE MATERIALS IN YOUR ROOM THAT WOULD BE OF USE DURING AN EMERGENCY?
(i.e., athletic bibs, traffic cones, carpet squares) _________ Yes _________ No
DO YOU HAVE EQUIPMENT OR ACCESS TO EQUIPMENT OR MATERIALS AT YOUR SCHOOL SITE THAT COULD BE USED
AN IN EMERGENCY? _________ Yes _______ No
PLEASE LIST EQUIPMENT AND MATERIALS.
_____________________________________________________________________ ________________
______________________________________________________________________________ _______
_______________________________________________________________________________ ______
WHAT WOULD MAKE YOU FEEL MORE PREPARED SHOULD A DISASTER STRIKE WHILE YOU WERE AT SCHOOL?
________________________________________________________ _____________________________
______________________________________________________ _______________________________
______________________________________________________ _______________________________
109
FORM L STUDENT RELEASE LOG
School _______________________________________________________________
Date _____________________________
Time Students Disposition Time Name of Person Signature

Released To
In Name Out
110
Form M KCISD Parent-Student Reunification Form
Please Print
To Be Filled In By Reunification Staff
Students Name: ____________________________________________
Teacher: __________________________________________________
Grade: __________________________
Requested by: ______________________________________________
(Name of Requestor)
Relationship: _______________ Proof of I.D. __________________
Name on Student Emergency Information Card Yes No

(Check One)
To Be Filled In By Teacher (Initial appropriate response below)
Sent with Runner _____ Absent ______ First Aid _____ Missing ____
(If student is absent, in first aid, or missing deliver this form to the Command Post)
To Be Filled In By Requestor
Requestor Signature: ______________________________________
Destination: _____________________________________________
Date: ____________________ Time: ___________________
111
FORM N TELEPHONE COMMUNICATION LOG
School ______________________________________________________________
Date Time Message Initials
Start End
112

06.19.17 - KCISD Response To A. San Juan #2

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06.19.17 - KCISD Response To A. San Juan #2

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June 19, 2017

Via U.S. Certified Mail: 7014 2870 0000 5147 8930

Dear Mr. San Juan:

Mr. Dennis Reeves most recent employment contract;

Thank you for your attention to the foregoing.

Encl. Compact Disc

cc: Dr. Thomas Wallis, Superintendent of Schools, Kirbyville CISD

Date given Employee 2/22/2016

3. Credentials and Criminal History Review.

9. Termination and Nonrenewal of Contract.

10. General Provisions.

I have read this abide by its terms and conditions:

Kirbyville Consolidated Independent School District

Tuesday, February 21, 2017

Board Members/Superintendent None

No. 2017.05.A Approved the minutes of the following meetings:

No. 2017.05.C Approved the budget amendments for the 2016-2017

No. 2017.05.D Approved the 2017 modified summer work schedule

REGULAR AGENDA RESOLUTIONS

Kirbyville CISD I l'Vfinutes - February 21. 2017 (Regular Meeting)

Motion by Chad George. Second by Clint Smith.

No. 2017.06.B Accepted monetary and supply donations from local

No. 2017.06.C Approved the proposed 2017-2018 Kirbyville CISD

No. 2017.06.D Accepted the Kirbyville CISD Bond Construction

Kirbyville CISD I Minutes - February 21. 20 l 7 (Regul ar Meeting)

Reports & Communications A. Principals' Reports

Executive Session The Board President announced that the Board of

No. 20l'J.07 A Employment Recommendations: None

Motion by Coston Lewis. Second by Joey Davis.

2. New One-Year Contract:

a. D'Wanna Rasnick, Principal

Motion by Coston Lewis. Second by Clint Smith.

Adjourned the board meeting at 10: 12 p.m.

Ki rbyvil le CfSD I tvfinules - February 21, 2017 (Regular Meeting)

Kirbyvi ll e CISD I Minutes - February 21, 2017 (Reg ul ar Meeting)

Note: For a detailed treatment of termination and nonrenewal

WITHHOLDING An attempt by any district employee to encourage or coerce a child

DATE ISSUED: 10/15/2015 1 of 4

considered to have been discharged for misconduct for purposes

DATE ISSUED: 10/15/2015 2 of 4

Education Code Chapter 21 and the notice and hearing

DATE ISSUED: 10/15/2015 3 of 4

EXCEPTION A district may not terminate or suspend an employee under

DATE ISSUED: 10/15/2015 4 of 4

DATE ISSUED: 9/25/2012 1 of 1

On _________________________ (date of meeting), the Board voted to propose termination

DATE ISSUED: 9/25/2012 1 of 1

On _________________________ (date of meeting), the Board voted to propose termination

DATE ISSUED: 9/25/2012 1 of 1

On _________________________ (date of meeting), the Board took final action to terminate

DATE ISSUED: 9/25/2012 1 of 1

PROBATIONARY CONTRACTS DFAA

DISCHARGE Any probationary contract employee may be discharged at any

DATE ISSUED: 9/22/2011 1 of 1

PROBATIONARY CONTRACTS DFAA

SUSPENSION WITH A probationary contract employee may be suspended with pay or

DATE ISSUED: 10/23/1995 ADOPTED: 1 of 1

PROBATIONARY CONTRACTS DFAB

DATE ISSUED: 9/22/2011 1 of 1

Exhibit A: Notice of End-of-Year Termination of Probationary Contract 1 page

DATE ISSUED: 5/21/2013 1 of 1

DATE ISSUED: 5/21/2013 1 of 1

PROBATIONARY CONTRACTS DFAB

Date: By: ______ (name)

Date: By: ______

Completed: Attempted: _ (check only one)

Date: By: ______ (name)

Date: By: ______ (name)