Beruflich Dokumente
Kultur Dokumente
Prepared by
Barkha Henry
Cyriac Joseph
Sakshi Trust - Bangalore
Table of Contents
1. Introduction............................................................................................................. 2
Education is a Human Right....................................................................................2
About Sakshi............................................................................................................ 2
2. Context of the Guide............................................................................................... 3
3. How to use the Guide.............................................................................................. 4
4. Overview of the Guide............................................................................................. 5
5. Problems that Exist................................................................................................. 6
6. Your Right to Information........................................................................................7
7. Filing an RTI Application......................................................................................... 8
a. Identify the Problem:........................................................................................... 8
b. Draft your questions............................................................................................ 8
c. Submit Your Right to Information Application.....................................................8
d. What next on Response.......................................................................................8
e. What Next- No Response.....................................................................................9
8. Ready to use RTI Samples Step by Step...............................................................10
STEP 1 Understanding the Department..............................................................11
For States other than Karnataka...........................................................................11
Please file an RTI application asking with regard to the entitlement in general...11
TO.......................................................................................................................... 11
The PIO.................................................................................................................. 11
I have submitted the initial application fees of Rs.10/- vide..................................12
STEP 2 Filing Applications (ready to use samples) requesting information.......13
A. Uniforms: BEO Block Education Officer.....................................................13
B. Text Books: BEO- Block Education Office......................................................14
C. School Bags and Note books: BEO (Block Education Officer).......................14
D. School Fee Structure: BEO Block Education Officer..................................15
E. Physically/Mentally Challenged Children: BEO Block Education Officer....16
F. Annual Scholarship for SC/ST children: BEO Block Education Officer.......16
G. Attendance Scholarship: BEO Block Education Officer..............................17
H. Town Scholarship: BEO Block Education Officer........................................18
G. Health: BEO Block Education Officer, DHO District Health officer............19
I. SSA- Sarva Shikshana Abhiyan, Block Resource Centre Officer- Block
Education Officer...............................................................................................19
STEP 3 Filing a Complaint in case of unsatisfactory response to your RTI
applications........................................................................................................... 22
Step 4 Handling the Complaint in the State Information Commission...............24
Step 5 How to Use the Information Given..........................................................25
9. List of Government Departments/ Offices (KARNATAKA / EDUCATION AND
ANMINISTRATIVE CHART).......................................................................................27
10. List of PIOs in Karnataka and other States........................................................30
11. Chief Information Commissioners of States........................................................31
12. Bibliography........................................................................................................ 33
1. Introduction
About Sakshi
Sakshi Trust is an NGO committed towards training citizens on how to use
the RTI Act to improve governance. It is a Trust registered bearing number
BNG (U)-BLR(s) 557/2005-06. The Trust was started in the month of
September 2005. The average age of our team is under 30 years and
comprises of two trustees and one employee.
Sakshi aspires to create a thriving environment for participatory governance
by training a threshold number of role model citizens in the application of
the Right to Information Act, who with their success stories would
encourage other citizens in emulating them, thereby effecting a more
transparent and accountable government
2. Context of the Guide
Many government primary and secondary schools in Karnataka are not being
administered efficiently and the state mandate to aid students in their education not
being observed in the manner required. Teacher absenteeism, increasing attrition
rate of students, unavailability of free text books, infrequent health check ups etc.
have become the status quo. This RTI guide seeks to specifically address the
problems of government run primary and secondary education in Karnataka.
For best use, please refer to the list of officials and the districts under their
jurisdiction.
3. How to use the Guide
The Guide book assumes that the reader is already familiar with the RTI Act.
However, to those who are new to the Act and the problems in the primary and
secondary education, a concise overview has been provided for a quick reference.
It includes a step wise guide to drafting RTI applications and provides a useful tool
to seek information by any one concerned, an NGO, or even parents. The context of
the applications in this book are made from the perspective of specific school that
the citizen maybe concerned about . The first step therefore is to identify a
neighborhood school in your area of residence / workplace that you feel can be
improved on.
Those desirous of knowing more on the subject can visit our link at
www.sakshitrust.org
Disclaimer
The above guide is prepared only to assist citizens in using the Right to Information
Act 2005. This should not be taken as an alternative to the Act. Readers are advised
to consult the Right to Information act 2005 before taking any action based on this
guide.
4. Overview of the Guide
Education is one thing that can change the state of our nation. But this is also the
department where a lot of corruption exists. It can only be agreed upon that a close
inspection of the structures constituting the sector be done and questions raised.
This book intends to provide a step wise guide to drafting an RTI application in the
context of public education. However, the book has been especially designed to
facilitate NGOs, parents, students or any concerned individuals participation in the
educational sector with reference to the RTI Act. It contains a detailed background
on the educational system (primary and secondary education in Karnataka) and as
such will be useful to any one seeking general information as well ready to use list
of applications has been pre formatted and drafted that one can use to seek
information from any educational offices pertaining to a particular school the user
might have in mind. We have included a brief study and put down RTI applications
for your reference that one may seek relevant information in an effort to facilitate a
more transparent and a more accountable system of governance.
5. Problems that Exist.
The PROBE (Public Report on Basic Education) report (conducted by Akshara
Foundation) shows appalling data about the lack of or dysfunctional state of basic
amenities in many schools. As many as:
There are around 45,000 primary schools. It also reminds us that only one to five
per cent of out-of-school children are actually involved in earning significant wages.
Many of the children working up to eight hours a day were not earning any
significant income as they were involved in jobs like looking after their siblings,
cattle grazing etc. and not in wage-earning labor. Another surprising and heartening
finding was that 98 per cent of parents felt that education was necessary for boys,
and 89 per cent felt it was necessary for girls.
Hence, a critical overview of the structures and their subsets is required and to cite
main poverty as the prime cause would be insufficient. This immediately raises an
alarm and calls in for a more transparent connection with the structure and the
people involved.
The government has a pivotal part to play and there is no assumption about that. A
call for a more transparent and accountable system is what is in need from NGOs
and citizens.
To begin with, provisions in the legislation mandate the government to be a
sufficient resource for schools. Government schools broadly fall into three
categories
a) Government schools
b) Government-aided schools
c) Government recognized schools.
(a) Officers who dont respond within the stipulated 30 days can be fined
Rs.250 per day, further their personal service records can be affected
by the same.
(b) Leaving out some 18 government bodies every branch, department,
ministry, public sector enterprise including the armed forces is bound
to respond to request for information by citizens.
(c) Separate information Commission for enforcement of the law at both
state and central level.
(d) Low cost of information and exemption of fees for below the poverty
line citizens.
(e) Requires Public authorities to disclose some standard information
voluntarily.
- The right of any citizen of India to request access to information and the
corresponding duty of the government to meet the request, except the
exempted information (Sec 18/19)
- The duty of the government to proactively make key available key
information to all (Sec 4)
7. Filing an RTI Application
The first obvious step would be to identify the problem that the applicant feels
strongly about, for e.g. it could be bad roads in ones locality or a school in this case.
Then the department pertaining to the grievance has to be identified which in this
case is the Municipal Corporation of the area our . To locate the PIO (Public
Information Officer), the applicant can check the web or call the ministry for
information. If unsuccessful, he/she can just hand over the application to the
reception/receiving clerk/tap pal section to get acknowledgement or otherwise send
the same by registered acknowledgement. At the end of the day, persistence pays
off, as it is imperative that the administrator in question responds within the
stipulated time of 30days.
The basic information request should have open ended questions that would get into
details. The applicant should make clear in the application the period, location,
budget, contract work or departmental work information that can generate action.
More importantly, the four stroke approach can be used to get action of files and
grievances that have been pending for a long time. The four stroke approach in a
Right to Information Application has four questions listed below
If on response, the applicant finds any discrepancy in what is stated on paper and
the actual situation, he/she escalate the case to senior officers or the Anti
Corruption Bureau (ACB) or the Lok Ayukta or even file a Public Litigation (PIL)
with the court.
If the problem can be solved, the government official is likely to rectify the problem
before responding, in order to cover up any evidence of wrongdoing or having to
penalize an officer of his/her department.
In case the user does not receive a response to the RTI in the case where:
Unable to submit request
Non appointment of PIO
Refusal to accept application
Refusal to access information
Refusal to respond within time specified
Unreasonable fees
In these cases a complaint can be lodged under section 18 to the State or Central
Information Commission who will subsequently issue summons to the concerned
PIO/ HOD.
8. Ready to use RTI Samples Step by Step
STEP 1 Understanding the Department.
Send an application for the suo moto declaration of the Education Board in your
district. The purpose of this step is to understand the organizational duties/ powers
of the several officers and locate the Public Information officer with whom your
requests for information are to be filed. It might also give you insights into the
overall budgets and working rules of the department.
[Date]
To
Education Board of Karnataka
[Name of district] District
[Name of state] State
Application for requesting the voluntary declaration under sec 4(1)(b) of the
Right to Information Act 2005
S/d-
[Name]
[Address]
This letter can be sent by registered post (RPAD) from any Post office or physically
delivered to the Education Office. Please remember to keep an acknowledged copy/
Acknowledgement card of RPAD delivery card along with copy of letter with you for
future escalation. Please do not submit your letter if application is not
acknowledged when delivering physically.
In case of any issues e.g. not getting a response, being refused
submission/acknowledgement or inadequately compiled information in the
declaration please use the complaint form given in STEP 3 and submit it to the
relevant State Information Commission. On receipt of a satisfactory response
proceed to STEP 2
To
The PIO
State Education Department
Place
Date
Signature
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
Check with the students /parents of the school if these benefits are reaching them. If
not use the application form to find out more.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
1. Who is the government officer who approved the number of text books for
students of XXXX school? Please provide the documents/proposals on the
basis of which the numbers were decided for the above mentioned school for
the period of academic year of 2005 & 2006.
2. What is the procedure for issue of workbooks/textbooks to students of XXXXX
school?
3. How many textbooks/workbooks have been issued to each class of the
school?
4. Who is the officer who inspects the distribution of text books/workbooks?
Please provide a copy of such a report for such distribution conducted in
2006-2007?
5. Please provide a copy of the document that shows the textbooks/workbooks
have been dispatched and received for the last two academic years (2005 and
2006).
6. Please provide a copy of the document that shows the list of the names of the
students between classes 1-7 who have received their text books for the last
two academic years (2005 & 2006).
7. Please provide a copy of the document that shows the list of the names of the
girls between classes 8-10 who have received their textbooks/workbooks for
the last two academic years (2005&2006)
8. Please provide a copy of the official record that shows the number of
students between classes 1-7 and also provide a copy that indicates the
number of girls between classes 8-10 in the above mentioned school.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
Full Name:
Address:
With regard to the distribution of school bags to the SC/ST children belonging to the
________ School I would like to ask you the following questions:
1. Who is the government officer who approved the number of school bags for
SC/ST students of XXXX school? Please provide the documents/proposals on
the basis of which the numbers were decided for the above mentioned school
for the period of academic year of 2005 & 2006.
2. What is the procedure for issue of school bags for SC/ST students of XXXXX
school?
3. How many school bags have been issued to each class of the school?
4. Who is the officer(s) who inspects and supervises the distribution of school
bags? Please provide a copy of such a report for such distribution conducted
in 2006-2007?
5. Please provide a copy of the document that shows the school bags have been
dispatched and received for the last two academic years (2005 and 2006).
6. Please provide a copy of the document that shows the list of the names of the
students between classes 1-7 who have received their school bags for the last
two academic years (2005 & 2006).
7. Please provide a copy of the document that shows the total list of SC/ST
students in the above school for the last two academic years (2005&2006)
Ensure that you get a receipt for the fees paid, teachers are not supposed to charge
anything extra which they usually write for behind the receipt and demand the
children pay that extra amount.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
a. Full Name:
b. Address:
c. Information Required
With regard to the payment and the collection of fees for _______School, I seek the
following information:
1. Who is the authority in the school responsible for the collection of the fees
from the student?
2. Please provide a copy of the receipt of fees made by the students for the
academic year 2005 and 2006.
3. Please provide an official record of the number of SC/ST students between
classes 8-10.
4. Please provide an official record of the total number of students in classes 8-
10.
5. What is the mandate/ rules for the students in their payment of fees?(classes
8-10)
6. Please provide a detailed description of the tuition fees in practice for the
period 2005-2006.
7. To which department is the fees accounted towards?
8. Please provide an official copy on payments received from this school on the
account of fees from the government department responsible for the upkeep
of the school accounts.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
Full Name:
Address:
With regard to physically and mentally challenged students in _________ School and
upkeep of the government provisions made toward such children, I seek the
following Information:
1. Please provide an official document of the numbers of children who are
mentally and physically challenged in the school along with their medical
certificates.
2. Who is the authority from the school responsible for filling application to the
BEO for seeking aid for such children?
3. Please provide all applications submitted for such aid in 2005-2006.
4. Who is the authority responsible for the disbursal of the aid requested for?
5. Provide a copy of the document showing the required aid dispatched towards
the school in the year 2005-2006?
6. What are the different aids that the government is mandate to provide in
response to the applications requesting for such aid?
7. Please provide a copy of the monthly pension that the physically and mentally
challenged children are entitled for a year; also provide a receipt of the same signed
by the students/parents.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
a. Full Name:
b. Address:
c. Information Required
With regard to the Annual Student Scholarship of ___________school I would like to
seeke information for the following questions:
1. Who is the authority in the school responsible for the distribution of the annual
student scholarship to the students?
2. Who is the government officer who authorizes this Annual Scholarship to the
students?
3. Please provide a copy of the names of the students and the amount they have
received as their annual scholarship between classes 1-4 for the academic year
2006.
3. Please provide a copy of the names of the students and the amount they have
received as their annual scholarship between classes 5-7 for the academic year
2006.
4. Please provide a copy of the names of the students and the amount they have
received as their annual scholarship between classes 8-10 for the academic year
2006.
5. Please provide an official record of the number of
SC/ST students in classes 8-10.
6. Please details the step by step process showing how the scholarship amount is
transferred from the concerned department to the school?
7.Please provide an official copy on disbursement made to this school on the account
of annual student scholarship from the government department responsible for
the upkeep of the school accounts.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
a. Full Name:
b. Address:
c. With regard to the Attendance Scholarship of ___________school I would like to
seek the following information:
1. Who is the authority in the school responsible for the distribution of the
Attendance scholarship to the students?
2. Who is the government officer who authorizes the disbursal of Attendance
Scholarship to the students?
3. Please provide a copy of the names of the girl students, attendance report and the
amount they have received as their attendance scholarship between classes 5-10
for the year 2006.
3. Who is the person responsible for the upkeep of the Attendance Scholarship
report (attendance register)?
4. Please explain the step by step process showing how the fund for this scholarship
transferred to the school and the subsequent distribution of the same to the
eligible students.
5. Please provide a copy of the names of the students and the amount they have
received as their annual attendance scholarship for the Junior College?
6. How is the inspection of the disbursal of scholarship done and who does it. Please
show a document showing the proof of disbursal of scholarship to students for this
school.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
a. Full Name:
b. Address:
c. Information Required
With regard to the SC/ST children in ________ School, residing within town limits and
their student scholarship I would like to ask seek the following questions:
1. Who is the government officer who authorizes the student scholarship for the
SC/ST children residing within town limits?
2. Who is the government officer who is responsible for the distribution of the
scholarship amount to these children?
3. Please provide a copy of the names of the students who have received the town
scholarship for the school for the academic year 2005 and 2006.
4. Please show the document showing the proof that the scholarship has been
disbursed to the above mentioned students for this school for the year 2005 and
2006.
5. Who is the officer who inspects the disbursal of the scholarship. When was the
inspection for this school done. Please provide a copy of such inspection
conducted for the academic year 2005 and 2006.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
a. Full Name:
b. Address:
c. With regard to the Medical check up and distribution of the medicines in
___________school I would like to seek information for the following questions:
1. Who is the Government doctor assigned for visiting the school every three
months for the medical check up of the students for the academic year 2005
and 2006?
2. Who is the person responsible for the distribution of the medicines to
students for the year 2005 and 2006?
3. Please provide a copy of the doctors visit to the school for the last two years.
(2005-06)
4. Please provide a copy of the medicines distributed to the children of the
school.
5. Please provide medical check-up papers/records for the children between the
years 2005-06.
6. Please provide a copy of the official record that indicates the total number of
children in the school.
7. Please provide a copy that details the types of the medicines distributed with
the names and expiry date.
To,
The PIO
Form A for requesting information under Right to Information Act 2005
Under section 6(1)
Full Name:
Address:
With regard to the allocation received under Sarva Shiksha Abhiyaan towards
XXXXX government school, I would like to seek the following questions:
1. What is procedure for applying and for disbursal of grant under SSA for the
above mentioned school.
2. Has the head master of the school received any notification with regard to
availability of grant under SSA. If yes please provide a copy of such
notification / letter dispatched to the head master of this school.
3. Has the any proposal received under SSA from this school. If yes please
provide a copy of all such proposal received.
4. Of the proposal received how many such proposal have been approved and
executed. Please show a copy of document indicating the disbursal of funds
under these proposals.
5. Please explain the step by step proposal for disbursal and execution of
proposal under SSA.
Toilets
1. What is the amount that is given to ______ School for the construction and
maintenance of the toilets?
2. How many toilets were officially supposed to be constructed in this school?
3. How many toilets are there for girls (separately) and for boys.
4. Who is the person who goes for inspection of the toilets to ensure it is clean
and that the children can use the toilet in proper hygienic conditions?
5. Please provide an official copy that shows the name of the contractor and the
number of toilets that was constructed.
6. Please provide a copy that shows that the fund has been given and
acknowledged by the school
Drinking Water.
1. What is the amount that was sanctioned for the construction of Drinking
water tanks/ Cisterns and for how many numbers?
2. How many drinking water tanks/cisterns are constructed in this school?
3. Who is the person that is supposed to go at regular intervals to ensure that
the drinking water is safe for the children to consume?
4. Please provide a copy which shows the number of drinking water
tanks/cisterns constructed in the school.
5. Please provide a copy which shows that the water is examined and checked
for drinking at regular intervals with the name of the person responsible.
6. Please provide a copy that shows that the fund has been given and
acknowledged by the school
Electricity
1. What is the amount that is sanctioned for the electricity charges?
2. Who is the person responsible who makes sure that electricity is available for
the School?
3. Please provide a document which shows the funds have been given and
acknowledged by the school.
4. Please provide a copy which shows the bill which has been paid by the School
authority for the electricity charges for this school.
In case you do not receive a response to your request for the suo moto declaration
or you do not get a response to your request for information in STEP 2 in 30 days
please use the format given below to file you complaint under the RTI Act 2005 with
your State Information Commission.
Date
To the
__________ Information Commisioner
(for address see list of state information commissioners)
Requested for the voluntary declaration under sec 4(1)(b) for the [name of
department] under the Right to information Act 2005 vide letter dated (copy of
letter attached) but the PIO/department has (please tick)
I [your name] have applied under the right to Information Act 2005 section 6(1)
as per the copy attached date [dd-mm-yyyy] however the PIO/department
Youre sincerely
[S/d-]
[Your name]
[Address]
On filing you complaint you will receive date of hearing of your complaint or the
State information Commision will issue specific instruction to the PIO for giving the
requested information. Ideally you could personally attend the hearing and appeal
for maximum penalty under the Act against the PIO or alternatively follow up on
your case on the ICs website.
After the ICs hearing you should receive information as per the instruction of the IC
if the same still does not happen then intimate the IC using complaint letter format
given in Step 3.
On receipt of information proceed to Step 5.
Step 5 How to Use the Information Given
1. Request for information on Annual confident ional report filed by superior office
on incompetent officers and scrutinize the comments made with regard to the
functioning of any incompetent officers. Bring issue to the notice of the home
ministry regarding the lack of action being taken on these cases. Follow up with a
RTI application asking for the Action Taken Report (ATR) on your complaint.
2. Provide the received information to the press
3. File a PIL (Public Interest Litigation) in court asking the court to take cognizance
for the gross negligence of the education department and the concerned officers on
this issue
4. File a complaint (physically or by Registered post) with the Under Secretary for
State Primary and Higher education department stating clearly the details of the
discrepancy detected please attach copies of the documents that you have received
from the filing of your RTI application and stating the reality that exists in the
school.
To
The under secretary
Primary and Secondary Education Department
Address
This is to inform you that we have filed an RTI application with regard to (mention
the scheme) for the (name of School).
You are requested to investigate the same and take appropriate action against the
officers who have misused the funds for the same.
Signed
Address
Date
In case there is no discernable change after this complaint wait after month/fifteen
days please file an RTI application given below
To
To PIO
Under Secretary
I have submitted the initial application fees of Rs.10/- vide IPO no.
Sections coming under the control of the Special Officer cum Ex-
Officio Joint Secretary (Planning)
2712200
2712079
Fax 2666779
Uttar Justice Shri. 6th Floor, Indira Bhawan, Off : 0522-
Pradesh Mohd Asgar Ashok Marg Lucknow - 2288598, 0522-
Khan 226001 2235798, Telefax
: 0522-2288600
West Beng Mr.Arun Writers Building, Off: +91-33 -
al Bhattachary Kolkata - 700001 22215858
a
12. Bibliography
http://education.nic.in
http://www.ncte-in.org/pub.htm
http://www.ncte-in.org/nctepub.htm
http://www.niepaonline.org/research1.htm
http://www.niepaonline.org/publication2.htm
http://www.niepaonline.org/publication3.htm
http://www.nic.in/vseducation/ncert/curiindex.htm
http://www.nic.in/vseducation/ncert/cfdir2.htm
http://www.indianngos.com/issue/miscissuee-l/literacyarticle.htm