STORY BOARD

Basic Branch Sales Associate (BSA) Training Program

Module 3 Document Validation and Verification

Content Voice Over Video

Script:
Aside from knowing the product that you're going to sell and knowing
how to compute salary loan, another important thing that you should
know is validating and verifying payslip and regular/permanent
Intro appointment. This helps in preventing fraud at City Savings Bank .

This module will teach you how to identify those real payslips and
regular/permanent appointment from the fake ones.

So, let's begin...

This module will enable you to:

1. Identify and describe the content of DepEd payslips and

Slide 1 regular/permanent appointment.

2. Verify the authenticity of payslips and regular/permanent

appointment.

Let's find out first the key points in validating and verifying the
Slide 2 regular/permanent appointment.
The name appearing in the regular/permanent appointment
should match with the name in the ID presented or to the
name of the teacher applying for the loan.
The Date Stamp should be duly Received by the Civil Service
Commission after it was endorsed by the Principal or the
Schools Division Superintendent
The nature of the appointment should be Regular /
Permanent. Employment status other than Regular /
Permanent is not qualified to avail the loan. Other
Employment Status: Substitute or Temporary
This part explains if the item or post acquired by the teacher is
either thru:
a.) newly opened position
b.) resignation
c.) promotion
d.) transfer of assignment
e.) termination/AWOL or
f.) death

This is where the endorsement duly Signed by the School

Principal/Schools Division Superintendent after the teachers
successfully passed the recruitment process can be found.
Please take note that it is also indicated there the date it was
signed.

Approval indicated should be Regular / Permanent with the

Seal Duly Signed by the Civil Service Commission and with
date of approval.

The Effectivity date of the appointment of the teacher's

employment status as Regular /Permanent appears here.

Reminder: The dates in this document should be in this

chronological order:
1. Date of Announcement of the Vacancy of the Item (DepEd
Post)
this is located at the back portion of the Permanent
Appointment
- signature of the HR Officer should also be indicated in the
appointment document
2. Schools Division Superintendent or Principals endorsement
3. Date received by Civil Service Commission
4. Approval Date by Civil Service Commission

Let's check this sample regular/ permanent appointment:

1. Date of Announcement of the Vacancy of the Item (DepEd
Post) was in May 4, 2011

2. Principals or Schools endorsement was in July 8, 2011

3. Date received by Civil Service Commission was in November

11, 2011.

4. Approval Date by Civil Service Commission was in November

23, 2011.

Now, lets take a look at the salient features of a payslip.

1. Printed Date and Time. This is located at the upper left hand
corner of a pay slip. It shows the date and time the pay slip was
printed.

2. Series Number. This is located at the upper right hand corner

of the pay slip. It shows the batch number of the printed pay slip
in a given month. Difference in the series numbers should only
be up to hundreds between the current month and previous
month's pay slips.

3. Pay Slip Applicable Month. This reflects the corresponding

month a particular payslip presented

4. Region Code, Division Code & Station Code. These are

important codes that are crucial to the billing process. It's an
identification of the teachers as to what region, division, district,
or school they belong to.
- these are required fields needed in LH Plus encoding of the
loan applications.
5. Salary & Compensation. This reflects the basic salary and
compensation of the teacher plus allowance. Please take note
also that the gross compensation should tally with the total
amount of deductions and net take home pay.

6. Teacher Information. This is where you can find the following

information:
> name of the teacher
> employee number
> position
> salary grade level
> tax code & number of dependents
> amount of tax exemption

7. New Obligations Box. Entries indicated in the box shows an

incoming deduction from Private Lending Institutions (PLI) or
Government Lending Institutions (GLI). This also tells you if a
certain pay slip presented was already used in loan availment to
other PLI/GFI. This box contains the following information:
> Organization (PLI/GFI)
> Type of Loan
> Amount Loaned
> Monthly Amortization

8. Monthly Take Home Pay Chart. The bar graph should

correspond to the net pay indicated in the pay slip in any given
month, and this also serves as a first line of defense to see that
no alterations was made in the net take home pay. This shows
the history of the consistency of the pay slip for the last 12
months
9. Pay Slip Deductions. This shows the itemized list of
deductions from the teacher's net pay. As mentioned in the
previous module, deductions in the pay slip follows the queuing
system except for mandatory & priority deductions.

10. Undeducted Obligations. These are deductions on queue

that cannot be deducted yet in the teachers net pay due to the
current GAA requirement on the net take home pay.

The termination date of the undeducted obligation is adjusted

for another one month and every month it still falls in the
undeducted section of a payslip

Physical Features of a Pay Slip

The following are the salient points that need to be considered

in checking the genuineness of the pay slip:

1. Quality of the continuous paper used, which usually

varies per region in terms of: size, texture, substance and
color
2. Print out results must be a product of a dot matrix
printer
3. Contains special feature or mark depending on the
regions practice
Let's have a short review on what you have learned:

We have discussed the key points in validating and verifying the

regular/permanent appointment:
Name appeared in the regular/permanent appointment should
matched with the name in the ID presented or to the name of
the teacher applying the loan.
The Date Stamp should be duly Received by the Civil Service
Commission after it was endorsed by the Principal or the
Schools Division Superintendent
The nature of the appointment should be Regular/Permanent.
Employment status other than Regular/Permanent is not
qualified to avail the loan
Approval indicated should be Regular Permanent with Seal
Duly Signed by the Civil Service Commission with date of
approval.

The dates in the regular/permanent appointment should be in

this chronological order:
1. Date of Announcement of the Vacancy of the Item (DepEd
Post)
located at the back portion of the Permanent Appointment
- signature of the HR Officer should also be indicated in the
appointment document
2. Schools Division Superintendent or Principals endorsement
3. Date received by Civil Service Commission
4. Approval Date by Civil Service Commission
We have looked in the salient features of a payslip.
1. Printed Date and Time
-It shows the date and time the pay slip was printed.

2. Series Number
-It shows the batch number of the printed pay slip in a given
month.

3. Pay Slip Applicable Month

-It reflects the corresponding month a particular payslip
presented

4. Region Code, Division Code & Station Code

-It's an identification of the teachers as to what region/division
or district/school they belong. Also, these are required fields
needed in LH Plus encoding of the loan applications.

5. Salary & Compensation-

-It reflects the basic salary and compensation of the teacher plus
allowance. Please take note that the gross compensation should
tally with the total amount of deductions and net take home
pay.

6. Teacher Information, this is where you can find the following

information:
> name of the teacher
> employee number
> position
> salary grade level
> tax code & number of dependents
> amount of tax exemption
7. New Obligations Box
-Entries indicated in the box shows an incoming deduction from
Private Lending Institutions (PLI) or Government Lending
Institutions (GLI).

8. Monthly Take Home Pay Chart

-The bar graph should correspond to the net pay indicated in
the pay slip in any given month and this also serves as a first line
of defense to see that no alterations were made in the net take
home pay.

9. Pay Slip Deductions

-This shows the itemized list of deductions deducted from the
teacher's net pay. As mentioned in the previous module,
deductions in the pay slip follows the queuing system except for
mandatory & priority deductions.

10. Undeducted Obligations

-These are deductions on queue that cannot be deducted yet in
the teachers net pay due to the current GAA requirement on
the net take home pay.

Also, we have shared with you the following physical features of

a payslip that needs to be consider in checking the authenticity
of the pay slip:

> quality of the continuous paper used, usually varies per

region in terms of: size, texture, substance, color
> print out results must be a product of a dot matrix
printer
> contains special feature or mark depending on the
regions practice
Before we proceed with the next module, let's have a short quiz.