KENYA GREEN BUILDING SOCIETY

REQUEST FOR PROPOSALS - WEBSITE DESIGN AND

DEVELOPMENT

03/07/2017
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

Table of Contents
KENYA GREEN BUILDING SOCIETY WEBSITE RFP .......................................................................................... 2
Introduction and Overview ....................................................................................................................... 2
Why we exist ............................................................................................................................................. 2
What we do ............................................................................................................................................... 2
Project Description or Intent .................................................................................................................... 3
Project Description > Marketing ............................................................................................................... 4
Project Description > Programming .......................................................................................................... 5
Name, Email & Contact Information for Everyone Involved .................................................................. 11
Days & Times that are convenient for a follow up phone call or in-person meeting. ............................ 11
Preferred Method of Contact ................................................................................................................. 11

Page 1 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

KENYA GREEN BUILDING SOCIETY WEBSITE RFP

Introduction and Overview

The Kenya Green Building Society (KGBS) is an independent, non-profit society that was formed to lead
the transformation of the Kenya property industry to environmental sustainability.

We aim to ensure that all buildings are designed, built and operated in an environmentally sustainable
way allowing Kenyans to live and work in healthy, efficient and productive environments.

THE KGBS is one of 200 members of the World Green Building Council alongside Australia, the United
Kingdom, the United States of America and South Africa.

Why we exist

Kenyans spend 90% of their time in buildings and use built environments to travel from one building to
another daily.

Buildings are one of the main contributors to climate change. International reports state that buildings
represent the single largest opportunity for greenhouse gas abatement, outstripping the energy,
transport and industry sectors combined.

Building Green is an opportunity to use resources efficiently and address climate change, while creating
healthier more productive environments for people to live and work in.

What we do

The KGBS aims to green the Kenyan built environment by focusing on the following areas:

Promotion & Advocacy (Raising awareness, Support government efforts towards adoption of
green building)

Green Star SA-Kenya Rating (Establishing a common language and standards of measurement
for Green building)

Education & Training (Providing professionals courses and Workshops on Green Building)

Resources (Provision of technical Manual, guides and reports on Green Building)

Page 2 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

Project Description or Intent

1. Simple clean structure with white background

2. Mobile friendly website design
3. Fast click through navigation
4. Cookies and web traffic metrics
5. Social media brand and content management with feeds directly from Facebook, Twitter, Instagram,
LinkedIn into website
6. Fixed top banner for KGBS logo, WGBC logo, social media links, member login and new member
registration hyperlink, cart hyperlink for store
7. Floating bottom banner with corporate member logos hyperlinked to their websites
8. Floating bottom banner with strategic collaborator logos hyperlinked to their websites
9. Wallpaper images to use all of our colors (Green, blue, grey and white) throughout our marketing
pieces so it will be important to include that color scheme.
10. Flexible menu and submenu management
11. Flexible content self-management for thematic updates e.g. upcoming major events; latest
newsletter; major announcements
12. Customer relationship management (CRM) backbone:
a. Analytics and metrics (e.g. by industry; city; country; member type). Note that corporate
metrics to count organization name once and not for each individual in the same
organization.
b. Mass communication capability via Campaign Monitor or MailChimp
c. Member profile self-management capability (except member #)
d. Data model must use same base data wherever customer/prospect data is needed
e. CSV data download capability
f. Prospect marketing and intelligence gathering capability
g. Data quality validation checks (e.g. misspelled company names captured as multiple
organizations; duplicate name/organization combinations)
h. All authorized and named employees of corporate members to have member area access
eligibility of the relevant corporate level membership
13. E-commerce engine:
a. For membership, events and training registration and merchandise orders
b. Must leverage data in CRM backbone to offer member discounts where applicable
c. Auto-fill member details when entered through member login
d. New member, event, merchandise orders:
i. Auto invoice generation capability (standard legal template)
ii. Membership number auto-generation for online registrations
iii. Discount code free-form field capability (subject to Secretariat validation)
iv. Online payment capability via PesaPal

Page 3 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

v. Capacity to upload RTGS confirmation document as proof of payment

vi. Capacity to add credit card capability when KGBS gets a merchant account with
auto-validation of fraud checks and payment confirmation
vii. MPesa confirmation code capture capability as proof of payment
viii. Email to KGBS to generate receipt and ETR with document upload capability for e-
receipt
ix. Confirmation email to client when workflows completed
e. KGBS aims to achieve > KSH 6,000,000 in gross revenue directly from the website per year.
14. Member-only resource centre portal branded as GreenSource or GreenWiki:
a. Requires member login
b. Standardized tombstone layout for company logo hyperlink, company name, and category
c. Member self-management of categories in which their offering appears
d. Indexed categories of green products and services (multi-category presence capability)
e. Document upload, amendment, deletion capability by members with notification emails to
member and KGBS when content changes
f. Member content self-management with KGBS validation checks before publishing
g. B2B member direct contact details with email and phone numbers. Non-members
encouraged to join when they try to access private contact details or to upload content

Project Description > Marketing

As a non-profit, KGBS is seeking a media collaborator that can help us finance a state of the art
website and cross-market its media partners capabilities.
Scope includes:
o Website design and ongoing hosting
o Email hosting
o Social media brand management & ongoing content management
o Ongoing brand management for events, training, and organization
o KGBS staff training on basic content maintenance
Cross marketing & co-branding capabilities include:
o Access to KGBS business member organisations, governments and NGOs
o Access to corporate and individual members in the built environment
o Event production for multimedia
o Media banners, pull-up banners, brochures, pamphlets etc.
o Merchandise

Page 4 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

Project Description > Programming

Home Page Menus

Clean home page eg. http://safisafi.co.ke/; http://www.kpda.or.ke/; http://www.aak.or.ke/;

http://www.iqskenya.org/
Main & submenu structure as per below

1. ABOUT
a. ABOUT US (Standard KGBS intro info to be provided by KGBS)
b. ABOUT GREEN BUILDING
i. KGBS PAMPHLET (hyperlink with download capability)
ii. http://worldgbc.org/about-green-building
iii. RESOURCE CENTRE (hyperlink to submenu)
iv. GREEN BUILDING NEWS (KGBS press mentions; global green building news feeds)
c. WORLD GBC (hyperlink to http://worldgbc.org )
d. AFRICA REGIONAL NETWORK (hyperlink to http://worldgbc.org/our-regional-
networks/africa)
e. SECRETARIAT (Standardised tombstone layout with headshot, contact and hyperlink to bio)
f. GOVERNANCE BOARD (Standardised tombstone layout with headshot, contact and hyperlink
to bio)
g. ADVISORY BOARD (Standardised tombstone layout with headshot, contact and hyperlink to
bio)
h. KGBS DOCUMENTS (KGBS to provide OneDrive link to docs)
i. CONSTITUTION
ii. BYLAWS
iii. COMMITTEE SOPs
iv. ANNUAL REPORTS SORTED BY YEAR (descending order)
v. CERTIFICATE OF REGISTRATION
vi. KRA PIN CERTIFICATE
vii. WGBC MEMBERSHIP CERTIFICATE
viii. KGBS BANK DETAILS
i. JOIN THE MOVEMENT
i. GO SOCIAL WITH US (hyperlink to social media outlets)
ii. PARTICIPATE IN A GREEN BUILDING EVENT (hyperlink to EVENTS tab)
iii. ATTEND A COURSE OR EVENT (hyperlink to EDUCATION tab)
iv. BECOME A MEMBER (hyperlink to MEMBERSHIP tab)
v. JOIN A COMMITTEE (email hyperlink to Secretariat)
vi. JOIN THE BOARD (email hyperlink to Secretariat)
vii. START A KGBS REGIONAL CHAPTER (email hyperlink to Secretariat)
viii. START A KGBS STUDENT CHAPTER (email hyperlink to Secretariat)

Page 5 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

ix.SPONSOR AN EVENT (hyperlink to submenu under EVENTS)

x.SPONSOR A MASTER CLASS (hyperlink to submenu under EDUCATION)
xi.SPONSOR A SCHOOL TO GO GREEN (hyperlink to ADVOCACY submenu)
xii.SPONSOR THE NATIONAL COALITION FOR GREEN SCHOOLS (hyperlink to ADVOCACY
submenu)
xiii. SHOWCASE YOUR GREEN BUILDING (hyperlink to CASE STUDIES submenu)
j. CAREER & VOLUNTEER OPPORTUNITIES
i. JOIN KGBS (doc link to job postings)
ii. VOLUNTEER WITH KGBS
1. GOVERNANCE BOARD
2. ADVISORY BOARD
3. ADVOCACY COMMITTEE
4. EDUCATION & TECHNICAL COMMITTEE
5. MARKETING COMMITTEE
6. LEGAL COMMITTEE
7. FINANCE COMMITTEE
k. CONTACT US (KGBS office physical address; map; generic contact form with email to
Secretariat)
2. MEMBERSHIP
a. MEMBER CATEGORIES, BENEFITS & FEES (KGBS to provide template and modify to
accommodate by turnover, asset value and # of employees as per
https://www.gbcsa.org.za/members/membership-categories-fees/ )
b. REGISTER (*mandatory fields)
i. Salutation* (standard dropdown list with Other freeform field to be provided by
KGBS)
ii. First name* (freeform field)
iii. Middle names (freeform field)
iv. Last name* (freeform field)
v. Organization* (freeform field)
vi. Role (freeform field)
vii. Trading Name (if different) (freeform field)
viii. Industry Category* (dropdown list with Other option to be provided by KGBS)
ix. Office telephone (standardized country code dropdown then freeform field)
x. Email* (email format validation check)
xi. Additional email (email format validation check)
xii. Mobile* (standardized country code dropdown with SMS validation check)
xiii. Additional mobile* (standardized country code dropdown with SMS validation
check)
xiv. Physical address* (2 freeform fields plus city and country dropdown)
xv. Postal address (box # & post code freeform fields, city and country dropdown)

Page 6 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

xvi. Membership category* (dropdown list with hovering link to member benefits and
pricing to be provided by KGBS)
xvii. Membership # (to be manually input by KGBS for manual registrations or auto-
generated by website for online registrations)
xviii. Membership start date* (calendar hyperlink)
xix. Membership expiry date (calendar hyperlink which defaults to 364 days after start
date; auto-reminder email to renew 60 days; again 30 days and 7 days before
expiry)
xx. Payment mode* (cash defaults to manual interaction with Secretariat; mPesa field
for confirmation # manual validation; PesaPal hyperlink; eventual credit card link;
RTGS doc upload capability)
xxi. Accredited Professional certifications (PDF or JPG doc upload capability)
xxii. Corporate Member & Strategic Collaborator Logos (JPG or EPS upload capability)
c. LOGIN (access hyperlink to additional member-only tabs)
3. NETWORK
a. PREMIUM MEMBERS IN GOOD STANDING (Standardised hyperlinks to company websites
using large format logos provided by KGBS) Platinum to Bronze members only
b. CORPORATE MEMBERS IN GOOD STANDING (Standardised hyperlinks to company websites
using medium format logos provided by KGBS) Corporate Leader; Levels 1-3
c. INDIVIDUAL & STUDENT MEMBERS IN GOOD STANDING (Optional opt-out of listing under
member profile self-management)
d. STRATEGIC COLLABORATORS (Standardised hyperlinks to company websites using logos
provided by KGBS)
e. ACCREDITED PROFESSIONALS IN GOOD STANDING (by category) (Standardised tombstone
layout with headshot, contact and hyperlink to bio)
f. SUGGEST A NETWORKING EVENT (email hyperlink to Secretariat)
4. EDUCATION
a. GREEN STAR AP (standard course profiles to be provided by KGBS or hyperlinked from
GBCSA)
i. NEW BUILDINGS AP
ii. EXISTING BUILDING PERFORMANCE AP
iii. INTERIORS AP
iv. COMMUNITIES AP
v. ACCREDITED PROFESSIONALS (by category) (Standardised tombstone layout with
headshot, contact and hyperlink to bio)
b. EDGE (standard course profiles to be provided by KGBS or hyperlinked from EDGE)
i. EDGE EXPERT
ii. EDGE AUDITOR
iii. EDGE ONLINE

Page 7 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

iv. ACCREDITED PROFESSIONALS (by category) (Standardised tombstone layout with

headshot, contact and hyperlink to bio)
c. LEED (standard course profiles to be provided by KGBS or hyperlinked from USGBC)
i. ACCREDITED PROFESSIONALS (by category) (Standardised tombstone layout with
headshot, contact and hyperlink to bio)
d. MASTER CLASSES
i. SPONSOR A MASTER CLASS e.g. waste water treatment plants; rainwater harvesting;
solar PV; sustainable timber; low/zero VOC paints; zero-formaldehyde MDF etc.
(hyperlink to generate email to Secretariat)
e. BESPOKE
i. Contact KGBS to design bespoke green building training for your specific needs (eg.
specific vocations; lawyers; financiers)
f. FACULTY (Standardised tombstone layout with headshot, contact and hyperlink to bio)
5. ADVOCACY
a. GREEN SCHOOLS
i. GREEN APPLE DAY OF SERVICE (KGBS to provide content)
ii. SPONSOR A SCHOOL TO GO GREEN (email hyperlink to Secretariat)
iii. SPONSOR THE NATIONAL COALITION FOR GREEN SCHOOLS IN KENYA (email
hyperlink to Secretariat)
b. WGBC GLOBAL PROJECTS & PARTNERSHIPS (hyperlink to http://worldgbc.org/global-
projects-and-partnerships )
c. KGBS IN THE COMMUNITY (e.g. doclinks to green building policy, EVENTS tab)
d. INVITE KGBS TO YOUR EVENT (email hyperlink to Secretariat)
e. STUDENTS
i. MEMBERSHIP (hyperlink to MEMBERSHIP submenu)
ii. VOLUNTEER (hyperlink to CAREER & VOLUNTEER OPPORTUNITIES submenu)
iii. START A STUDENT CHAPTER (email hyperlink to Secretariat)
6. EVENTS
a. AFRICA GREEN BUILDING SUMMIT (hyperlink to http://africagreenbuildingsummit.com/ )
b. KENYA GREEN BUILDING SUMMIT (KGBS to provide content)
i. THEME
ii. AGENDA
iii. SPEAKERS
iv. REGISTER YOUR INTEREST (standard registration form with dropdown to distinguish
between speakers, delegates, exhibitors and sponsors)
c. UPCOMING EVENT CALENDAR (calendar with scroll capability and highlighted dates where
events occur; online registration of interest e.g. https://www.gbcsa.org.za/latest-events/
d. PAST EVENT GALLERY (indexed by year, month, title, with images, videos and writeups)
e. SPONSOR AN EVENT (hyperlink to generate email to Secretariat)
7. RESOURCE CENTRE (branded as GreenSource or GreenWiki)

Page 8 of 12
Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

a. RATING TOOLS

1) GREEN STAR
i) Office
ii) Public & Education Buildings
iii) Multi-Unit Residential
iv) Retail Centre
v) Interiors
vi) Fact Sheet
2) LEED
i) Building Design and Construction
ii) Interior Design and Construction
iii) Building Operations and Maintenance
iv) Neighbourhood Development
v) Homes
3) EDGE

b. CONSULTANTS

1) environmental consultants
2) sustainable building
3) architects
4) MEP engineers
5) property developers/estate agents
6) project managers
7) quantity surveyors

c. MATERIAL AND PRODUCTS

1) building management systems

2) cement and concrete products
3) door hardware
4) electrical and it
5) fencing
6) flooring
a) carpet
b) tile
c) bamboo
7) fire protection

Page 9 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

8) furniture
9) garden
10) glass, curtain walling, sun shading
11) lighting
12) painting and decorating
13) sanitary ware
14) security
15) solar hot water
16) solar photo voltaic
17) timber (fsc certified)
18) walling and cladding
19) waste water treatment plants
20) water storage and treatment
21) wood products and laminates

8. RATING TOOLS & PROECTS

a. GREEN STAR AFRICA-KENYATM (hyperlink to https://www.gbcsa.org.za/green-star-rating-
tools/green-star-sa-rating-tools/ and KGBS local context reports)
i. NEW BUILDINGS
ii. EXISTING BUILDING PERFORMANCE
iii. INTERIORS
iv. COMMUNITIES
b. EDGETM (hyperlink to https://www.edgebuildings.com/ until we load our own content)
c. LEEDTM (hyperlink to http://www.usgbc.org/leed )
d. EWPTM (hyperlink to https://www.gbcsa.org.za/other-tools/energy-water-benchmark/ )
e. WELLTM (hyperlink to https://www.wellcertified.com/ )
f. WHY REGISTER FOR CERTIFICATION (KGBS to customize this
https://www.gbcsa.org.za/projects/why-register-for-certification/ )
g. REGISTER A PROJECT (KGBS to revert on workflow for Green Star, EDGE, LEED)
h. CERTIFIED PROJECTS (see example on https://www.gbcsa.org.za/projects/certified-projects/
so KGBS can track LEED, GreenStar and EDGE certified projects)
i. REGISTERED PROJECTS (see example on https://www.gbcsa.org.za/projects/registered-
projects/ so KGBS can track LEED, GreenStar and EDGE registered projects)
j. CASE STUDIES (see example on https://www.gbcsa.org.za/projects/case-
studies/?tool=&type=&rating=&province=&filter=rated and KGBS to provide standard case
study template)
k. MARKETING YOUR PROJECT (KGBS to customize content from
https://www.gbcsa.org.za/projects/how-to-market-your-project/ )

Page 10 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

Name, Email & Contact Information for Everyone Involved

First Last Email Role in Project

Name Name
Boniface Chege boniface@kenyagreenbuildingsociety.co.ke Marketing Committee
(Main Point of Contact)
Francis Kimani admin@kenyagreenbuildingsociety.co.ke Admin office will
assist in selecting, and
coordinate technical
components
Angela Mwangi admin@kenyagreenbuildingsociety.co.ke Project Lead once firm
selected.

Days & Times that are convenient for a follow up phone call or in-person meeting.
If additional questions are required outside of this RFP please email
admin@kenyagreenbuildingsociety.co.ke - to setup a day/time to discuss.

Preferred Method of Contact

For now, we prefer to communicate via email. As the proposal process progresses well make ourselves
available for phone calls and possible in person meetings.

Page 11 of 12
 Kenya Green Building Society| P.O Box 50865-00100, Nairobi, Kenya| Phone: +254 710 869547
Email: admin@kenyagreenbuildingsociety.co.ke

Timelines & Milestones

Selection Process Sample Timeline Outline:

Request for Quotation Submitted 3rd July 2017

Interview Period Next 2 Weeks
Responses Due Next 3 Weeks
Evaluation of Responses and Selection of 3 Finalists for Presentation 19th July 2017
Presentations by Vendors 24th July 2017
Planned Contract Award Date 28th July 2017

Project Outline:

Discovery Period - Initial Meetings & Planning To be provided by selected Finalist

Content Production To be provided by selected Finalist
Wireframes & Design To be provided by selected Finalist
Front-End Development To be provided by selected Finalist
General Development To be provided by selected Finalist
Content Implementation & Quality Assurance Testing To be provided by selected Finalist
Final Review by Team To be provided by selected Finalist
Final Go-Live Date To be provided by selected Finalist

Page 12 of 12