Beruflich Dokumente
Kultur Dokumente
Mew
Financial accounting:
o Helps stock market investors buy/sell/hold
o Helps banks and lenders lend?
o Helps mangers run enterprises (in addition to help from management acct)
o Provides basic financial records for day-to-day mgmt, control, insurance and
fraud prevention
o Used by govt in monitoring actions of enterprises and in taxes, e.g. GST
Accounting is not a passive force within the social setting it tells us what is
going on, and in doing so, affects decision making
User is someone who makes decisions on his own behalf, or on behalf of an org
Users main demand is for the credible periodic reporting of an enterprises
financial position and performance
Main groups of users: Owners, Potential Owners, Creditors and potential creditors,
Managers, Employees, Regulators/govt, Financial and market analysts,
Competitors, Accounting researchers, customers, miscellaneous third parties
Cash accounting records revenues and expenses when the cash is received or
paid.
Problem: timing of cash flow is in a different accounting period to the substance
of transaction affected by interest rates, exchange rates, depreciation
Include all the cash receipts and payments that have already happened; for
example, cash sale, cash payment for wages
Incorporate future cash receipts and payments that should be expected, based
on existing transactions
ACCT1501 Notes Cheryl
Mew
Measure the value of incomplete transactions (amount of remaining loans can
be recorded as an expense)
Estimate figures when exact amounts are unknown (interest on loans)
Make an economically meaningful overall assessment of awkward problems
Balance Sheet
Income Statement
Shows the changes of cash during the period in one balance sheet accounting
Shows receipts and payments of cash
Revenues reported usually do not equal cash collected and expenses do not
equal cash paid, net profit is different from the change in cash for the period
Individual transactions split into:
o operating activities (G&S),
ACCT1501 Notes Cheryl
Mew
o investing activities (NCA/capital),
o financing activities (equity and certain borrowings)
The cash flow statement explains the change in cash in the balance sheet.
Net profit appears in income statement, also reflected in retained profits note.
Understandability
Relevance
- Materiality
Reliability
- Faithful representation (represents what really existed/happened)
- Substance over form (substance and economic reality)
- Neutrality (objectivity, freedom from bias)
- Prudence (caution in estimates)
- Completeness (material info not omitted, not misleading)
Comparability
Liabilities:
Equity: Obligations to be paid
Owners Investment
Equity:
Owners Investment
2.2 Explanations of the three Balance Sheet Categories: Assets, Liabilities and Equity
Assets
Assets are resources controlled by the entity as a result of past events and from
which future economic benefits are expected to flow to the entity.
Three essential characteristics future economic benefits, control by the entity,
occurrence of past transactions of past events
Future economic benefits as assets are used to provide G&S for exchange,
aiming to generate net cash flows
Control by entity relates to whether an entity can benefit from asset, and to
deny or regulate access of others public good
ACCT1501 Notes Cheryl
Mew
Occurrence of past transactions or other past events means that the transaction
giving the entity control over benefits must have occurred
Other assets may include happy employees or safe working environment
However they do not count into balance sheet
- Cannot verify dollar cost
- Difficult to measure reliability how much more productive?
- Enterprise does not own employees dont have economic control
Expenditure on market research not an asset impossible to calculate future
benefits at date of expenditure.
Current assets sold / used / collected within 1 year.
Liabilities
Liabilities are present obligations of the entity arising from past events, the
settlements of which are expected to result in an outflow from the entity of
resources embodying economic benefits.
Two essential characteristics
A present obligation exists and involves settlement in the future via the sacrifice
of future economic benefits.
- Legally enforceable contracts money borrowed, credit
- Imposed on entity e.g. tax payable, or damages awarded by courts
- Normal business transactions to maintain a good e.g. warranty
Adverse financial consequences for the entity, in that the entity is obliged to
sacrifice economic benefits to one or more entries
Requirement of obligation means that liability occurs if enterprise has already
received a benefit, e.g. received cash from bank
Equity
2.3 Some preliminary analysis of the sound and light balance sheet
Soundly financed?
- Assets come from liabilities look at where assets come from
- Debt to equity ratio L/E
Pay bills on time?
- Able to turn current assets to cash
- Look at current liabilities and cash
- Current assets current liabilities = ___ in working capital
- Working capital / current ratio CA/CL
Companys ability to sell inventory to pay for bills
- Quick ratio/ Acid test ratio Cash + AR / CL
- If less than 1, then that means company has to sell inventory to get pay L
All ratios are only indicators
Should owners declare for dividend?
- By taking out dividend, decreasing retained profits, they decrease cash.
- This can create cash strain
- Most retained earnings are reinvested in land, equipment, inventories, so less
cash
Equipment / Depreciation:
- In calculating profit, accumulated depreciation counts as an expense
- Net book value of equipment = cost of equipment accumulated
depreciation
- Accumulated depreciation is a negative asset
Other terms/notes
Usually, accrued expenses and accounts payable is joint into payables account,
but will be separated in the notes
Sometimes use different terms payables liabilities (no interest) and interest-
bearing liabilities (such as loans, which incur interest)
Current tax liabilities estimate of the amount of income tax to be paid in next
financial year
Deferred tax liabilities
- current profit > profit reported on tax return, liability for income tax is implied
for later
- current profit < profit reported on tax return, deferred tax asset govt has to
pay tax paid back
Derivative financial instruments used to reduce exposure to foreign exchange
and interest rate risks
Might measure companys fin performance by closing it down, selling it, paying
off liabilities and see whether money left was more than money owners put in
ACCT1501 Notes Cheryl
Mew
But this is too drastic just to find out performances.
Income statement uses accrual accounting to measure financial performance
over a period of time, usually a year, 6 months, 3 months.
Net profit for the period = Revenues Expenses
Revenues
Expenses
Profit
Net profit = net inflow of wealth to the company during the period
If net profit is negative = net outflow of wealth = loss
Expenses include costs of earning revenue taxes (not including dividends),
depreciation...
Retained profits is the sum of past net profits since the firm began, minus
dividends declared (even if not yet paid)
Through retained profits, balance sheet can be said to reflect everything that
happened from the beginning a historical information system
Transactions with owners are taken out of RP, not an expense
Owners can be creditors too, if they are owed dividends, or if they lent the
company money in addition to shares they bought
ACCT1501 Notes Cheryl
Mew
2.8 Connecting Balance Sheets and Income Statements
CA + NCA = CL + NCL
Public sector organisations are required to provide balance sheets that discloses
the A,L, E of the govt department
Also an income statement (before June 2001, was called operating statement)
Accumulated surplus or deficit = retained profits for private companies
Reserves
Income Statement
Sole Trader
Partnership
Company
When shares are first issued, money received comes in as shared capital
Second time sold, money is not received by company but shareholder
Therefore, the millions of transactions on ASX that occur do not affect
companys financial statement
Several classes of shares:
Ordinary shares owners votes basically residual owners, deciding who will be
on the board of directors and managers
Preference shares or otherwise special shares owners usually do not vote, but in
return they have rights, such as receiving fixed dividend, or preference in asset
distribution if company liquidates
Class A, Class B and other categorisations vague terms, because complexity of
rights often prevents simple categorisation such as ordinary or preference
ACCT1501 Notes Cheryl
Mew
Face of balance sheet or notes will list all kinds of shares, and specify rights
Cash received is property of company owners have no right to get money
back, except in specific circumstances
Profits can be paid to owners in the form of dividend or retained within company.
Balance sheet:
Shareholders equity $
Share capital:
Class A Shares XXXX
Class B Shares XXXX
Total issued capita XXXX
Retained Profits XXXX
Total Shareholders equity XXXX
Corporate Group
Non - Current Liabilities (debts due more than a year in the future)
Owners equity
A = L
CA + NCA = CL + NCL
CA + NCA = CL + NCL
CA + NCA = CL + NCL
Set out:
- Assets Cash, AR, Inventory, Land and Building, Equipment
- Liabilities AP, Notes Payable, Wages Payable, LT Loans
- Equity SC, R, E, Dividend
A+E+D = L + SC +
D, C C, D
Resources = Assets
Sources = Liabilities / Equity
Each double entry record names one (or more) account that is debited, and
one (or more) that is credited
Double entry records = journal entries each journal entry, sum Dr = sum Cr
ACCT1501 Notes Cheryl
Mew
3.4 More about Accounts
Placement of CA, NCA, CL, NCL, E allows for calculation of meaningful ratios
and other analysis
Thus balance sheet is classified because it is classified into meaningful
categories
Moving items around within Balance sheet is called reclassification
Reclassification done by accountants whenever it is thought to improve
informativeness of financial statement
Accrual accounting
Cash sale would increase by revenue and cash in that period
Credit sale will AR and R in that period
When the cash is paid,
AR , Cash
During 1990s, all govt moved from cash based acct system to accrual based
acct system
ACCT1501 Notes Cheryl
Mew
Following transaction characteristics define nature and value of fin acct info:
1. Transactions linked to legal and economic concept of exchange (bounded
by legal contract including $ transactions)
2. Constitute large part of underlying rationale for historical cost basis of
accounting, founded on accounting (history has to have happened)
3. Characteristics of transaction provide basis on which records can be verified
(audited) later as part of the process of ensuring info is credible
Accounting cycle
1. Source documents
2. Prepare journal entries
3. Post to ledgers
4. Prepare trial balance (collection of ledger accounts Dr = Cr)
5. Prepare adjusting journal entries
6. Prepare adjusted trial balance
7. Prepare closing journal entries (close revenue, expenses and dividends to RP)
8. Prepare post-closing trial balance
9. Prepare financial statements
Journal Entries
Posting to ledgers
Ledgers are books or computer records that have a separate page or account
code for each individual account referred in the books of original entry
Where T accounts come in to illustrate simpler version of ledger accounts
General ledgers collection of all the A, L, E, R, Exp, summarising the entire
operations of business
Subsidiary ledgers AR, AP balance isnt based on Dr, Cr, but sum equal
amount in primary account in general ledger
Trial Balance
Balanced journal entries > general ledger accounts > balanced balance sheet
There is always a little uncertainty on whether standard bookkeeping procedure
ensures that ledger adds up all Dr and Cr and makes sure they equal
Therefore calculation is called trial balance
What to do when trial balance doesnt balance?
Re-add trial balance
Check posted journal entries to correct side of ledger accounts
Check that each ledger account is balanced correctly
ACCT1501 Notes Cheryl
Mew
Check that each journal entry balances (Dr = Cr)
Determine difference between Dr and Cr and look for account with that
amount maybe left out ledger balance
Difference / 2 and look for that amount means posted to wrong side of ledger
account
If difference is divisible by 9, maybe transposition error 21 instead of 12, 72
instead of 27
Sometimes trial balance cannot pick up error
Adjusting Entries
At end of each acct period, it is necessary to adjust Rev and Exp accounts
Splitting between accounting periods e.g. prepayments for insurance
Closing entries
Financial Statements
Source documents
General Journal
General Ledger
General Ledger trial balance
General Journal (with adjustments)
General Ledger
General Ledger trial balance
Closing entries returning everything to 0, dr revenue, cr P&L
Financial statements Retained profits, income statement, balance sheet
Need system that recognises revenue and expense before, at the same time
and after cash flows.
Accrual method includes cash accounting
Summary
Revenue before cash collection form asset account (e.g. Accounts receivable)
Expense before cash payment form liability account (e.g. Accounts payable)
Unearned revenue liability
Expense after cash payment asset
Expiration of assets
Prepayments assets that arise because an expenditure has been made, but
there is still value extending into the future
Usually current assets
Arise whenever payment schedule for an expense does not match the
companys financial period e.g. insurance premiums where policy date
doesnt match financial year
Prepaid expenses do not have market value, but they have economic value
because future resources will not have to be used
E.g. insurance, advertisements
Unearned Revenue future revenue where the cash has been received before
earning revenue (deposits)
E.g. newspaper or magazine subscription companies, or airline, phone,
membership
Cash DR
Unearned Revenue CR
Unearned Revenue DR
Sales Revenue CR
Wages Expense DR
Accrued expense CR
Accrued expense DR
Cash CR
Accrued revenue
Occurs when a service has been provided but cash will not be received until the
following period
Interest revenue, unbilled revenues, commissions earned
Accrued Revenue DR
Revenue CR
Cash DR
Accrued Revenue CR
ACCT1501 Notes Cheryl
Mew
Multicolumn Worksheets
Just about every balance sheet account can be considered a control account
Amounts in accounts should be supported by detailed lists or subsidiary ledgers
Sometimes want to change account, and at the same time reluctant to.
ACCT1501 Notes Cheryl
Mew
Worried that company might not be able to collect all money back from
customers. Want to recognise bad debts. However that means crediting
accounts receivable. But at the same, since we have not given up on collecting
debts, we should not do that.
Property and plan are being used up economically. Want to record
depreciation expense. But do not want to change asset cost account, because
costs are not changing, but rather economic value is being used.
When non-physical assets, e.g. goodwill, patents and trademarks are amortised,
the accumulated amortisation account is used instead of accumulated
depreciation
ACCT1501 Notes Cheryl
Mew
5.6 Accounts Receivable and Contra Accounts
Other receivables
2 other main types of receivables. If they are large, they are shown separately.
If they are not large, together, theyre called other debtors
Notes receivable
- Supported by signed contract specifying payment schedule, interest rate
and often other legal details.
- Used for large or long term receivables, e.g. motor cars, house, appliances
and loans by banks and finance comps
Other receivables:
- Loans to employees, officers and shareholders, associated companies, tax
Refunds Company is waiting for and other receivables not arising from
revenue transactions.
- Accounted for and valued same as AR and notes receivable.
- Usually arise from peculiar circumstances, where company disclose reasons.
Business with small set of transactions initially recorded in general journal, then
posted to general ledger
Complex business rather than info captured in 1 journal and posted to 1 ledger,
system of special journals, subsidiary ledgers used
Special journals allow easy recording of the most common transactions
undertaken by a business
Subsidiary ledgers present detailed analysis of info that is eventually transferred
to general ledger account
Sales invoice >>> Journal Entries + Subsidiary ledger AR >>> General Ledger, Trial
Balance
General ledger account called debtors or Accounts receivable
Each entry represents a transaction that belongs to the same class as others in
the same journal
Transactions not in special journal are recorded in general journal
Advantages of Special Journals:
- Recording efficiency
- Amounts posted from special journals to general ledger as totals, rather than
individual journal entries
- More than one user can update accounting system, because it consists a
number of related subsystems
- Nature of transaction eliminates need for narrations
- Info such as receipt or invoice number may be recorded for narrations
- Additional info can be added for convenience as it is available from source
documents, e.g. discounts
Both Trade discount and cash discounts represents a reduction in the amount
that a customer ultimately pays a vendor for gods and services supplied
Differ in the way they are recorded
Trade Discount
Cash Discount
Cash discounts are conditional adjustment after determining the actual selling
price at which the transaction takes place
NOT a change in price of original sales transaction generally recorded as an
additional transaction
Credit terms 2.5/10, n/30 2.5% deducted if money was paid within first 10 days,
the net amount must be paid within the next 30 days
Discounts recorded as Discounts allowed (EXPENSE), or Discounts Received
(REVENUE)
ACCT1501 Notes Cheryl
Mew
A5.4 Operation of Special Journals and Subsidiary Ledgers
Sales
Purchases
Purchases only used for recording the acquisition of goods, on credit, intended
for resale
Source document purchase invoice from supplier, matched against delivery
docket and copy of official purchase order
Even with discounts, the full amount owing is recorded
If discounts are received, then this is recorded in CPJ discount revenue, when
items are paid for
Purchases journal updated every day for each creditor of each item of
inventory
Credit transactions involving acquisition of fixed assets or items to be charged to
expense accounts, such as repairs, maintenance, printing and stationery, are
often recorded in general journal.
Cash Receipts
Difference in company structures e.g. ABC = not for profit, publicly owned.
Should ABC use same methods as other profit seeking organisations?
Qantas / UNSW employees are not assets. But for sports team, such as Sydney
Swans millions are paid to have certain players on the team. Are they assets or
expenses? Should they be amortised?
Comparing movies net profits hard to measure profitability of certain movies
e.g. star wars attracted many viewers when it was first released. However, due
to its popularity, it continues to generate revenue, through video, dvd, toys,
books
ACCT1501 Notes Cheryl
Mew
Framework makes distinction between general purpose financial report (for most
users who rely on this as main source of info) and special purpose financial
report (list for issues of shares outside scope of Framework).
Investors info on risk and return, including shareholders buy, hold or sell?
Employees including unions stability and profitability and whether company
can afford employee benefits
Lenders whether interest and loans will be able to be paid off
Suppliers and other trade creditors whether amounts owing can be paid
Customers continuance of entity, e.g. with warranties
Governments and their agencies allocation of resources & tax
Public substantial contribution to public e.g. employment
Framework regards investors as the majority of users, so satisfy most the needs of
investors
Relevance Pozen committee suggests that the increased complexity has led to
less relevant info to users evolution of business strategies and businesses do not
want investors to know about their liabilities
- materiality
Comparability Pozen Committee notes that GAAP contain many detailed rules
with several industry exceptions and alternative accounting policies for same
transactions
Assets resources controlled by the entity as a result of past events, and from
which future economic benefits are expected to flow from the entity
Asset recognition
- It is probable that any future economic benefits associated with the item will
flow to the entity
ACCT1501 Notes Cheryl
Mew
Liabilities present obligation of the entity arising from past events, the
settlement of which is expected to result in an outflow from the entity of
resources embodying economic benefits
Liability Recognition
- probable that any future sacrifice of economic benefits associated with the
item will flow to or from the entity
- the item has a cost or value that can be measured reliably
Equity residual interest in the assets of the entity after the deduction of its
liabilities SE = A L
Equity ranks after liabilities as a claim to the assets of an entity
Historical cost
Acquisition cost values assets at the amount paid or promised to acquire the
assets, and values liabilities at the amount of any associate promises
Ability to document cost of asset through receipts, invoices or contracts
An asset valued at historical costs is valued at its expected lowest or most
conservative value of future benefits at the date of acquisition
At the point of acquisition, historical cost = market value = value in use (present
value), in most cases.
writing down of unproductive assets
lower of cost or market rule
Adjusts for changes in the value of the dollar, rather than the changes of the
values of the assets
Lack of popularity because if historical cost is unsatisfactory compared to
current values, adjusting the cost for inflation still makes it unsatisfactory, only
now less understandable
Considers that value flow from the generation of cash flows from the asset
Estimated by calculating the net present value of future cash inflows cash
flows minus lost interest expected to be generated by the asset
Present value future cash flow future interest implied by waiting for the cash
Present value = future cash payment / (1+r)
Liquidation Value
CLERP Act 1999 Corporate Law Economic Reform Program Act modified
institutional arrangements for the setting of accounting standards in Australia,
recognising that financial reporting requirements can play an important role in
Australia companies ability to compete effectively and efficiently in a global
environment
FRC Financial Reporting Council
Corporations Act 2001 now requires the publication of both FULL general
purpose financial reports (GPFR) and concise financial reports
GPFR contains the 5 financial statements in addition to the auditors report and
directors declaration
Concise financial statements are sent to all shareholders, with a statement that
the report is concise and GPFR if a shareholder requests
Concise financial statements include the 5 financial statement components
minus notes. Additionally there must be a discussion and analysis of financial
statements to assist the users understanding.
ACCT1501 Notes Cheryl
Mew
Internal control is not one event or circumstance but a process integrated with
other basic management processes, such as planning and monitoring
CEO is ultimately responsible for internal control
Internal control affects working life of most personnel
Internal control can only provide reasonable assurance rather than absolute
assurance to management and the board of directors regarding the
achievement of an entitys objectives
Limitations of Internal Control:
- Problems of human judgement not follow instructions
- Managers may override prescribed policies or procedures increasing
revenue
- Collusion between individuals can result in control failures
- Internal controls cost money should apply cost benefit principle
Cash is the asset that is most susceptible to theft because of its liquid and
generally anonymous nature
Common control is locked in sales registered or carefully controlled records
Another way is to have multi copied, pre numbered sales invoices check cash
sales, cash received, credit sales, accounts receivable, inventory
Prevent stealing cash / cheques there should be more than one person
opening, disable function to turn into cash, list of cheques received, should be
posted to register, general ledger, accounts receivable of subsidiary records
Payments of cash: properly authorised documents/invoices and cheques should
be signed by 2 staff members who are independent of invoice approval and
accounting duties, original invoice should be stamped paid
Bank statements summarise the activity in a cheque account and report the
ending monthly balance.
Cash account of depositor = asset, for bank = liability
This is because when cash is deposited in the bank, the bank now owes the
depositor money
End of month bank statement cash balance normally wont agree with
companys cash records
Items on companys record but not on bank statement:
- Deposits in transits receipts entered in a firm but not yet processed by the
bank (debit for company > credit for bank)
- Outstanding (un-presented) cheques cheques written by business but not
yet presented to the bank company issued cheque, but external person
hasnt cashed it yet (credit for comp > debit for bank)
Items reported on the bank statement but not yet entered in the companys
record
- NSF cheques (non sufficient funds/ dishonoured cheque) customer
cheques deposited but refunded due to lack of funds (debit on bank
statement)
- Bank service charges for accounting processing
- Notes receivable and interest collected by the bank collection of interest
or note is reported with a credit memo notation because of depositors
increase in account balance
- Interest earned on the account
In addition to timing differences, errors may cause a discrepancy between the
bank statement balance and company accounting records
If balances do not agree and the reconciling items are deemed correct, there is
a chance that a record keeping error has been made.
Reconciliation not only highlights timing differences but also identify errors made
by either the bank or the depositor
Bank reconciliations contain adjustments to both ending cash balance for bank
and company records
After reconciliation is completed, general journal entries must be prepared for
adjustments made to company records
Adjustments necessary to update cash account in relation to correction of
company errors and info processed by the bank
No journal entries are needed for adjustments made to the ending bank
statement balance
These adjustments reflect items that have already been recorded in a
companys accounts thus no further updating is necessary
1. Go through last months bank reconciliation statement, ticking off any amounts
that were outstanding last month
Go through bank statement and tick off items appearing in both CJs and bank
Errors: if bank has mistake, inform bank of error.
If business has made a mistake correct relevant cash journal
2. Go through bank statement to see what amounts remained unticked
Enter such amounts into CRJ or CPJ
Go through CRJ and CPJ and see if there are any unticked amounts these are
outstanding deposits and unpresented cheques
CRJ deposit in transit
CPJ unpresented cheques
3. Total CJs and post to bank ledger account
4. Prepare bank reconciliation
Under the petty cash system, a fund is established in making small payments,
especially those that are impractical or uneconomical to make by cheque.
E.g. taxi fares or miscellaneous office needs
To establish petty cash funds:
Petty Cash DR
Cash CR
As payments are made from the fund, the custodian completes a form known
as petty cash voucher
ACCT1501 Notes Cheryl
Mew
Each voucher indicates amount paid, purpose of expenditure, date and
individual who received money
Petty cash vouchers and invoices and receipts are evidences of disbursements
Cash remaining in fund + Petty cash vouchers + Invoices = Original amount
To replenish fund
Postage expense $$$
Office supplies expense $$$
... $$$
Cash $$$
Note credit is to cash account
Fund is restocked by writing cheque on the companys cheque account
Replenished when funds are low, or at the end of each accounting period
Process is necessary because no formal journal entries have been recorded
Occasionally petty cash vouchers and cash will not equal original fund balance
Adopt cash short and over account
Shortage miscellaneous expense
Overage miscellaneous revenue item
Australian companies listed with ASX are now required to include section in their
annual reports on corporate governance.
A number of companies include a description of internal controls in this section
Common aspects of these descriptions:
- Board of directors has responsibility for internal control system
- Role of audit committee is noted
- Operating budgets used to monitor performance
- Internal audits are important part
- Controls are important in certain key area including treasury
- These are clearly defined guidelines for capital investment
ACCT1501 Notes Cheryl
Mew
7.7 Managers and Internal Control
Internal control is an integral part of the environment of all public sector entities
June 1995 NSW Treasury issued a statement of best practice internal control
and internal audit
Guidance for govt agencies on such topics as responsibility for internal control,
relationship between management processes and internal control; analysing
risks and establishing controls and effective collection of information,
communication and monitoring
4 critical elements in an effective system of internal control for public sector
entities
Appropriate tone at the top
Well designed control system aimed at mitigating (explaining) risks
Effective collection of info and communication thru agency
Effectively monitoring of system of internal control
ACCT1501 Notes Cheryl
Mew
Chapter 8 Inventory
If complete records of inventory changes are not kept, the enterprise does not
have records to indicate what should be on hand
The only way to tell is to count
This is done periodically when inventory figure is needed for financial statements
or insurance purposes this is called the periodic inventory method.
Periodic count method lacks the parallel record keeping that gives the
perpetual method its value.
There is no way to reconcile counts to records in order to discover errors, but
simple and cheap, as no continuing records are kept
Beginning inventory (count) + purchases (records) ending inventory (count) =
Inventory sold (deduced); that is cost of goods sold
ACCT1501 Notes Cheryl
Mew
Because what is sold has been inferred, under the periodic method, cost of
goods sold expense includes all other possibilities (lost, stolen...)
Other forms of control need to exist to indicate theft or so on
E.g. unexpected changes in the ratio of cost of goods sold to sales should be
investigated
FIFO is not affected by inventory control method because it just assigns the most
recent costs to whatever is on hand.
Others depends on control method, as it depends on what happened to
inventory levels during the period
Thus there is 5 methods
There is a six specific identification and 2 others
ACCT1501 Notes Cheryl
Mew
In Australia, LIFO is not allowed to be used for either financial reporting or tax
purposes
Because each assumption allocates the available inventory cost between the
inventory asset and the costs of goods sold expense differently, the choice of
assumption has an effect on both the income statement and the balance sheet
If there is little change in purchase costs, the various methods will show very
similar results
FIFO
Used because its convenient where inventory asset are close to current costs
Convenient because only need to keep invoices
Doesnt matter which control, because all info needed is the quantity on hand,
whether by count or by perpetual records
Most popular cost flow assumption for inventories for larger Aust companies
Considered appropriate for current asset because it is the most reasonable
method of physically moving inventory, especially inventory that is perishable or
subject to changes in style
AVGE
When prices are rising, average cost shows a higher cost of goods sold (lower
profit) and lower inventory balance sheet figures than the FIFO method
LIFO
In US, cost flow assumption used for accounting purposes does not have to
match physical flow of items
Allowable method for income tax purposes.
E.g. rising inflation increases purchases costs, produces higher COGS, lower profit
and lower inventory asset value used for tax purposes
Matches revenues and expenses more adequately.
E.g. if company changes prices in response to purchase cost changes, its
revenues reflect recent prices changes
Problem: LIFO produces inventory asset values that are based on older purchase
costs, and this can substantially underestimate the asset value
LIFO is affected by whether its amounts are determined using the periodic or
perpetual control methods,
The lower of cost or market rule states that the value of inventory should be
written down from the cost price to the market price in situations where market is
below costs
To calculate the lower of cost or market value, we just take the cost of the items
and match those costs against the net realisable value and use the lower as the
balance sheet inventory value.
If inventory costs 1000 had a net realisable value at year end of 800:
DR Inventory Write down expense 200
CR Inventory 200
Inventory is not normally a material item for most public sector organisations.
But there may be exceptions hospital bandages, medicine
When inventory does exist, the same accounting standards apply as in the
private sector.
ACCT1501 Notes Cheryl
Mew
The basic premise of historic cost valuation is to use the cost of an asset, at
acquisition to value that asset on the balance sheet
When machines are bought, there are certain conditions that must exist for the
machine to operate, e.g. temperature, raised floor for wiring, fire protection
system
Therefore a section of the factory must be renovated to meet specifications of
the machine
These costs are known as installation costs
Overall, the cost of an asset includes all those costs required to install it ready for
use
Should the interest on monies borrowed to finance the project be included?
Most the time, no
Enterprises often have policies for how to determine whether expenditures, such
as interest are included in assets costs
Decision between whether to include costs as 1 years expense or included in
assets
Expense profits and income taxes for the year will be lower
Assets total assets will be higher, and this years profit and tax expenses will also
be higher
Capitalising versus expensing choice
When deciding where in BS maintenance goes, think about whether there is
improvement or extension of useful life of asset. If yes asset, if no
maintenance expense
Common components of asset cost:
- Land purchase price, costs of clear title (legal fees), clearing unwanted
items, draining
- Building (purchased) purchase prise, renovation, decoration
- Building (self-constructed) labour, material, insurance
- Purchased Equipment installation, transport, testing
When the asset is put to use and the benefit begins to be realised, depreciation
of the expense should begin.
Once asset has been put into service, further costs involved in painting,
maintenance, repair and so on are now considered to be expenses
If a cost that is incurred significantly changes the assets economic value in
earning revenue, e.g. betterment of asset, then cost may be capitalised as part
of assets cost, then depreciated along with the rest of the asset.
Other questions
Whichever method is adopted, the company can always adjust its calculations
later if the expectations about length of useful life or salvage value begin to look
seriously inaccurate
For now, note that it is usual to allocate the remaining book value over the
remaining useful life
Selling off assets are kept separate from ordinary revenues via the following kind
of journal entry:
E.g. Truck bought at 50,000. Depreciates at 8,000 each year. Sold at end of 2nd
year for 37,000
Net book value of truck = 50,000 16,000 = 34,000
Journal Entry for selling truck:
Cash 37,000
Accumulated Depreciation 34,000
Truck asset 50,000
Revenue on sale of truck 3,000
If there is a loss, it will be debit revenue
Think of gains and losses as depreciation corrections
ACCT1501 Notes Cheryl
Mew
9.6 Assets Revaluations
Intangible assets are identifiable, non-monetary assets that do not have a visible
physical existence, unlike land, buildings or equipment
Intangible Assets include:
- patents, copyrights, trademarks and other such legal property
- brand names, which can be registered to maintain exclusive use
- franchises, distributorships and other rights to sell someone elses products in
a certain geographical area
- deferred charges such as incorporation costs, financing costs and other
items that are really long term prepaid expenses
- development costs (including product development costs and mineral
exploration costs), which are capitalised and later expensed at the time
they earn revenue in the future strict criteria applies
AASB require organisations to charge all research costs to an expense account
when they are incurred.
Organisations prohibited from capitalising any expenditure associated with
internally generated brands, publishing titles, customer lists and similar items
9.8 Goodwill
Goodwill arises when more is paid for a group of assets, such as a whole business,
than the assets seem to be worth individually
ACCT1501 Notes Cheryl
Mew
The rationale for paying the additional amount may be based on such factors
as how the business is organised or the number of customers it has
Goodwill occurs to keep the books in balance
Purchased goodwill is measured as the excess of the cost of acquisition of
another entity over the fair value of the identifiable net asset and contingent
liabilities
Externally generated goodwill is recognised by the accounting system. It is a
transaction, supported by documentation, that shows how much was paid
Internally generated goodwill not recognised by accounting system e.g.
better management and improving friendliness of staff
Internally developed goodwill is never capitalised cannot put an economic
value on it yet e.g. expenditure on office parties to keep employees happy is
an expense
Following the acquisition of goodwill, rather than amortising it over a deemed
useful life an entity will test it for impairment on an annual basis
Or more frequently, if events or changes in circumstances indicate that the
goodwills carrying value has decreased below its recoverable amount
Leases are rental agreements in which one individual (lessee) pays, to the owner
of a property (lessor), a certain amount in return for the right to use that property
over a predetermined period
Concern: some companies use leases to avoid putting assets on balance sheet
As a result, AASB established 2 types of leases: finance leases and operating
leases
Finance leases when all the risks and benefits incidental to ownership are
substantially transferred to the lease
Cost present value of the future lease payments using an appropriate interest
rate usually deducted from the lease agreement
At the same time present value of those payments is recorded as a liability
DR Finance lease asset
CR Finance lease obligations liability
After that:
1. Leased asset is amortised
2. Liability is reduced as payments are made on the lease. Each payment
includes interest, but only principle deducted. This maintains the liability at
the present value of the remaining lease payments
3. Expenses for using the leased asset are amortisation and interest
4. Various particulars of significant capital leases are usually disclosed in the
notes to the financial statements so that the readers of the statements may
judge the effects of such capitalisation
Result: leased asset is treated essentially as if it were owned
ACCT1501 Notes Cheryl
Mew
Accrual accounting recognises the economic value of the asset and disregards
the legalities of who owns it
If the lease does not result in the economic equivalence of ownership if it is
really a rental situation where the owner is responsible for repairs, the lease is an
operating lease
The Corporations Act 2001 and AASB require certain disclosures concerning
noncurrent assets and their related depreciation/amortisation. These include:
- Depreciation and amortisation expense
- Cost and accumulated by major classes of assets
- Description of policies with regards to D/A
- Details concerning revaluation
- If items are measured at fair value include carrying costs and other costs
- Statement that assets have not been valued above their recoverable
amount
- What the recoverable amount is fair value cost to sell/value in use
Infrastructure system assets include items such as roads, water supply, bridges
and transmission lines
Generally valued by govt departments at cost or written-down replacement
value (estimated replacement value accumulated depreciation)
Difficulty in obtaining these figures
Heritage assets cannot be replaced
Valuation of $1 highlights to readers that an asset exists, but at this point in time it
is not clear how to value it.
E.g. Library collection held by State Library
In general, a number of factors have a bearing on the difficulty of reliably
measuring the assets of public sector entities.
E.g. completeness of asset registers, type of asset, extent of assets similarity to
other assets used in other govt departments
Such assets e.g. historic buildings, gardens, monuments
ACCT1501 Notes Cheryl
Mew
Profitability Ratios
Total assets can be year-end figure, or the average over the year
Denominator can also be gross assets (Assets before depreciation) and net
assets
Increase in ROA means that company has a better return on assets under their
control
Du Pont Formula: ROE = ROA x Leverage
Leverage = Total Assets
Total Shareholders Equity
Indicates how much of the companys assets are financed by equity
The higher the ratio, the smaller the shareholders funding of assets, the greater
the proportion of total assets that must have been funded by debt
Return on assets indicates the companys ability to generate a return on its
assets before considering the cost of financing those assets
Helps judging whether borrowing is worthwhile
Earnings per share (EPS)= Operating profit after tax preference dividends
Weighted no. of ordinary shares outstanding
Relates earnings attributable to ordinary shares to the number of shares issued
Profit figure is after deducting outside equity in the operating profit
Weighted no. of ordinary shares outstanding should be provided should not be
calculated by outsiders
If company has commitment to issue more shares, potential effect of the
exercise of such commitments is calculated by showing both basic EPS and
diluted EPS
Dilution refers to the potential of lowering returns to current shareholders as a
result of other peoples exercising rights
Summary
Ratios are a quick method of breaking info in the financial statement into a form
that allows comparability with similar companies and with the financial
performance of the company over a number of years
Advantage: different ratios consider different parts of a companys
performance
User do NOT only rely on ratios also on notes to the financial statements,
auditors report, etc
Notes to the financial statements provide further explanations of some key areas
in the statements, e.g. accounting policies, detailed calculation of some
account values, etc