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10 Ansichten53 SeitenEasy Excel - Introduction part.

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10 Ansichten

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Easy Excel - Introduction part.

© All Rights Reserved

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We offer a tutorial (Introduction, Basics, Functions, Data Analysis and VBA) on how to

use Excel. Below you can find an overview of all chapters. Want to learn much more about

Excel? You can find related examples and features (300 Examples) on the right side of

each chapter. We keep it easy!

David - Orlando, United States - "Your site showed me a great example I easily

followed." [Read More]

Introduction

This section is for users with no knowledge of Excel.

Microsoft Excel is one of the most used software applications of all time. Hundreds of

millions of people around the world use Microsoft Excel. You can use Excel to enter all

sorts of data and perform financial, mathematical or statistical calculations.

1 Range: A range in Excel is a collection of two or more cells. This chapter gives an

overview of some very important range operations.

2 Formulas and Functions: A formula is an expression which calculates the value of a cell.

Functions are predefined formulas and are already available in Excel.

Basics

This section explains the basics of Excel.

1 Ribbon: The tabs on the ribbon are: File, Home, Insert, Page layout, Formulas, Data,

Review and View. Excel selects the ribbon's Home tab when you open a workbook.

2 Workbook: A workbook is another word for your Excel file. When you start Excel, click

Blank workbook to create an Excel workbook from scratch.

3 Worksheets: A worksheet is a collection of cells where you keep and manipulate the

data. Each Excel workbook can contain multiple worksheets.

4 Format Cells: When we format cells in Excel, we change the appearance of a number

without changing the number itself.

5 Find & Select: Learn how to use Excel's Find, Replace and Go To Special feature.

6 Templates: Instead of creating an Excel workbook from scratch, you can create a

workbook based on a template. There are many free templates available, waiting to be

used.

7 Data Validation: Use data validation in Excel to make sure that users enter certain

values into a cell.

8 Keyboard Shortcuts: Keyboard shortcuts allow you to do things with your keyboard

instead of your mouse to increase your speed.

9 Print: This chapter teaches you how to print a worksheet and how to change some

important print settings in Excel.

10 Share: Learn how to share Excel data with Word documents and other files.

11 Protect: Encrypt an Excel file with a password so that it requires a password to open

it.

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Functions

Discover how functions in Excel help you save time. If you are new to functions in Excel,

we recommend you to read our introduction to Formulas and Functions first.

1 Count and Sum: The most used functions in Excel are the functions that count and sum.

You can count and sum based on one criteria or multiple criteria.

2 Logical: Learn how to use Excel's logical functions such as the IF, AND and OR function.

3 Cell References: Cell references in Excel are very important. Understand the difference

between relative, absolute and mixed reference, and you are on your way to success.

4 Date & Time: To enter a date in Excel, use the "/" or "-" characters. To enter a time, use

the ":" (colon). You can also enter a date and a time in one cell.

5 Text: Excel has many functions to offer when it comes to manipulating text strings.

6 Lookup & Reference: Learn all about Excel's lookup & reference functions such as the

VLOOKUP, HLOOKUP, MATCH, INDEX and CHOOSE function.

7 Financial: This chapter illustrates Excel's most popular financial functions.

8 Statistical: An overview of some very useful statistical functions in Excel.

9 Round: This chapter illustrates three functions to round numbers in Excel. The ROUND,

ROUNDUP and ROUNDDOWN function.

10 Formula Errors: This chapter teaches you how to deal with some common formula

errors in Excel.

11 Array Formulas: This chapter helps you understand array formulas in Excel. Single cell

array formulas perform multiple calculations in one cell.

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Data Analysis

This section illustrates the powerful features Excel has to offer to analyze data.

1 Sort: You can sort your Excel data on one column or multiple columns. You can sort in

ascending or descending order.

2 Filter: Filter your Excel data if you only want to display records that meet certain

criteria.

3 Conditonal Formatting: Conditional formatting in Excel enables you to highlight cells

with a certain color, depending on the cell's value.

4 Charts: A simple Excel chart can say more than a sheet full of numbers. As you'll see,

creating charts is very easy.

5 Pivot Tables: Pivot tables are one of Excel's most powerful features. A pivot table allows

you to extract the significance from a large, detailed data set.

6 Tables: Tables allow you to analyze your data in Excel quickly and easily.

7 What-If Analysis: What-If Analysis in Excel allows you to try out different values

(scenarios) for formulas.

8 Solver: Excel includes a tool called solver that uses techniques from the operations

research to find optimal solutions for all kind of decision problems.

9 Analysis ToolPak: The Analysis ToolPak is an Excel add-in program that provides data

analysis tools for financial, statistical and engineering data analysis.

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VBA

Excel VBA (Visual Basic for Applications) is the name of the programming language of

Excel.

1 Create a Macro: With Excel VBA you can automate tasks in Excel by writing so called

macros. In this chapter, learn how to create a simple macro.

2 MsgBox: The MsgBox is a dialog box in Excel VBA you can use to inform the users of

your program.

3 Workbook and Worksheet Object: Learn more about the Workbook and Worksheet

object in Excel VBA.

4 Range Object: The Range object, which is the representation of a cell (or cells) on your

worksheet, is the most important object of Excel VBA.

5 Variables: This chapter teaches you how to declare, initialize and display a variable in

Excel VBA.

6 If Then Statement: Use the If Then statement in Excel VBA to execute code lines if a

specific condition is met.

7 Loop: Looping is one of the most powerful programming techniques. A loop in Excel

VBA enables you to loop through a range of cells with just a few codes lines.

8 Macro Errors: This chapter teaches you how to deal with macro errors in Excel.

9 String Manipulation: In this chapter, you'll find the most important functions to

manipulate strings in Excel VBA.

10 Date and Time: Learn how to work with dates and times in Excel VBA.

11 Events: Events are actions performed by users which trigger Excel VBA to execute

code.

12 Array: An array is a group of variables. In Excel VBA, you can refer to a specific variable

(element) of an array by using the array name and the index number.

13 Function and Sub: In Excel VBA, a function can return a value while a sub cannot.

14 Application Object: The mother of all objects is Excel itself. We call it the Application

object. The application object gives access to a lot of Excel related options.

15 ActiveX Controls: Learn how to create ActiveX controls such as command buttons, text

boxes, list boxes etc.

16 Userform: This chapter teaches you how to create an Excel VBA Userform.

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300 Examples

Are you looking for Excel examples? Are you looking for clear explanations that help you master many more Excel

features quickly and easily? You can find related examples and features (300 Examples) on the right side of each

chapter.

Our 30 most popular examples:

1 Find Duplicates: This example teaches you how to find duplicates (or triplicates) in Excel.

2 Drop-down List: Drop-down lists in Excel are helpful if you want to be sure that users select an item from a list,

instead of typing their own values.

3 Percent Change: The percent change formula is used very often in Excel. For example, to calculate the Monthly

Change and Total Change.

4 Regression: This example teaches you how to perform a regression analysis in Excel and how to interpret the

Summary Output.

5 Loan Amortization Schedule: This example teaches you how to create a loan amortization schedule in Excel.

6 Pareto Chart: A Pareto chart combines a column chart and a line graph. The Pareto principle states that, for many

events, roughly 80% of the effects come from 20% of the causes.

7 Histogram: This example teaches you how to create a histogram in Excel.

8 Random Numbers: Excel has two useful functions when it comes to generating random numbers. The RAND and

RANDBETWEEN function.

9 Remove Duplicates: This example teaches you how to remove duplicates in Excel.

10 Count Unique Values: This example shows you how to create an array formula that counts unique values.

11 Lock Cells: You can lock cells in Excel if you want to protect cells from being edited.

12 Gantt Chart: Excel does not offer Gantt as chart type, but it's easy to create a Gantt chart by customizing the

stacked bar chart type.

13 Budget: This example shows you how to create a budget in Excel.

14 Line Chart: Line charts are used to display trends over time. Use a line chart if you have text labels, dates or a

few numeric labels on the horizontal axis.

15 Transpose: Use the 'Paste Special Transpose' option to switch rows to columns or columns to rows in Excel.

You can also use the TRANSPOSE function.

16 Correlation: We can use the CORREL function or the Analysis Toolpak add-in in Excel to find the correlation

coefficient between two variables.

17 Time Sheet: This example teaches you how to create a simple timesheet calculator in Excel.

18 Offset: The OFFSET function in Excel returns a cell or range of cells that is a specified number of rows and

columns from a cell or range of cells.

19 Pie Chart: Pie charts are used to display the contribution of each value (slice) to a total (pie). Pie charts always

use one data series.

20 Nested If: The IF function in Excel can be nested, when you have multiple conditions to meet. The FALSE value

is being replaced by another If function to make a further test.

21 Data Tables: Instead of creating different scenarios, you can create a data table to quickly try out different values

for formulas. You can create a one variable data table or a two variable data table.

22 t-Test: This example teaches you how to perform a t-Test in Excel. The t-Test is used to test the null hypothesis

that the means of two populations are equal.

23 Advanced Filter: This example teaches you how to apply an advanced filter in Excel to only display records that

meet complex criteria.

24 Frequency Distribution: Did you know that you can use pivot tables to easily create a frequency distribution in

Excel? You can also use the Analysis Toolpak to create a histogram.

25 Scatter Chart: Use a scatter chart (XY chart) to show scientific XY data. Scatter charts are often used to find out

if there's a relationship between variable X and Y.

26 Anova: This example teaches you how to perform a single factor ANOVA (analysis of variance) in Excel. A single

factor or one-way ANOVA is used to test the null hypothesis that the means of several populations are all equal.

27 Compare Two Lists: This example describes how to compare two lists using conditional formatting.

28 Compound Interest: What's compound interest and what's the formula for compound interest in Excel? This

example gives you the answers to these questions.

29 Bar Chart: A bar chart is the horizontal version of a column chart. Use a bar chart if you have large text labels.

30 Calendar: This example describes how to create a calendar in Excel (2017 calendar, 2018 calendar, etc). If you

are in a hurry, simply download the Excel file.

Check out all 300 examples.

300 Examples

Introduction | Basics | Functions | Data Analysis | VBA

Are you looking for Excel examples? Are you looking for clear explanations that help you master many more Excel

features quickly and easily? You can find related examples and features (300 Examples) on the right side of each

chapter. Below you can find an overview of all examples.

Michelle - Red Bank, United States - "I found your excellent tutorial on the web today. I find it very clear and easy to

understand." [Read More]

Introduction

1 Range: Fibonacci Sequence, Custom Lists, Comments, Hide Columns or Rows, Skip Blanks, Transpose, Union and

Intersect, Flash Fill.

2 Formulas and Functions: Percent Change, Names in Formulas, Dynamic Named Range, Paste Options, Status

Bar, Quick Operations.

Basics

1 Ribbon: Quick Access Toolbar, Developer Tab.

2 Workbook: Save in 97-2003 Format, View Multiple Workbooks, AutoRecover.

3 Worksheets: Zoom, Split, Freeze Panes, Group Worksheets, Consolidate, View Multiple Worksheets, Spelling.

4 Format Cells: Decimal Places, Currency vs Accounting, Date and Time Formats, Fractions, Text to Numbers, Numbers

to Text, Custom Number Format, Format Painter, Cell Styles, Themes.

5 Find & Select: Find Features, Delete Blank Rows, Row Differences, Copy Visible Cells Only, Search Box.

6 Templates: Calendar, Budget, Meal Planner, Invoice, Automated Invoice, Default Templates.

7 Data Validation: Reject Invalid Dates, Budget Limit, Prevent Duplicate Entries, Product Codes, Drop-down

List, Dependent Drop-down Lists.

8 Keyboard Shortcuts: Function Keys.

9 Print: Workbook Views, Page Breaks, Headers and Footers, Page Numbers, Print Titles, Center on Page, Print

Gridlines & Headings, Print Area.

10 Share: Embed, PDF, Share Workbooks, OneDrive, Online, Import Access Data, Microsoft Query, Import/Export Text

Files, XML.

11 Protect: Protect Workbook, Protect Sheet, Lock Cells, Read-only Workbook, Mark as Final.

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Functions

1 Count and Sum: Count Text Occurrences, Count Logical Values, Count Blank/Nonblank Cells, Sumproduct.

2 Logical: Nested If, Ifs, Switch, Roll the Dice.

3 Cell References: Copy Exact Formula, 3D-reference, External References, Hyperlinks.

4 Date & Time: DateDif, Weekdays, Days until Birthday, Time Sheet, Last Day of the Month, Holidays, Quarter, Day of

the Year.

5 Text: Separate Strings, Number of Instances, Number of Words, Text to Columns, Lower/Upper Case, Remove

Unwanted Characters, Compare Text, Find vs Search, Substitute vs Replace, Concatenate Strings.

6 Lookup & Reference: Tax Rates, Offset, Left Lookup, Two-way Lookup, Locate Maximum Value, Indirect.

7 Financial: Loans with Different Durations, Investment or Annuity, Compound Interest, Loan Amortization

Schedule, Depreciation.

8 Statistical: Negative Numbers to Zero, Random Numbers, Rank, Percentiles and Quartiles, Forecast and Trend, MaxIfs

and MinIfs.

9 Round: Chop off Decimals, Nearest Multiple, Even and Odd.

10 Formula Errors: IfError, IsError, Aggregate, Circular Reference, Formula Auditing, Floating Point Errors.

11 Array Formulas: Count Errors, Count Unique Values, Count with Or Criteria, Sum Every Nth Row, Sum Largest

Numbers, Sum Range with Errors, Sum with Or Criteria, Two-column Lookup, Most Frequently Occurring

Word, System of Linear Equations.

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Data Analysis

1 Sort: Sort by Color, Reverse List, Randomize List.

2 Filter: Number and Text Filters, Date Filters, Advanced Filter, Data Form, Remove Duplicates, Outlining Data.

3 Conditonal Formatting: Manage Rules, Data Bars, Color Scales, Icon Sets, New Rule, Find Duplicates, Shade Alternate

Rows, Compare Two Lists, Conflicting Rules, Checklist.

4 Charts: Column Chart, Line Chart, Pie Chart, Bar Chart, Area Chart, Scatter Chart, Data Series, Axes, Chart

Sheet, Trendline, Error Bars, Sparklines, Combination Chart, Gauge Chart, Thermometer Chart, Gantt Chart, Pareto

Chart.

5 Pivot Tables: Group Pivot Table Items, Multi-level Pivot Table, Frequency Distribution, Pivot Chart, Slicers, Update

Pivot Table, Calculated Field/Item.

6 Tables: Structured References, Table Styles.

7 What-If Analysis: Data Tables, Quadratic Equation.

8 Solver: Transportation Problem, Assignment Problem, Capital Investment, Shortest Path Problem, Maximum Flow

Problem, Sensitivity Analysis.

9 Analysis ToolPak: Histogram, Descriptive Statistics, Anova, F-Test, t-Test, Moving Average, Exponential

Smoothing, Correlation, Regression.

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VBA

1 Create a Macro: Swap Values, Run Code from a Module, Macro Recorder, Use Relative References, FormulaR1C1, Add

a Macro to the Toolbar, Macro Security, Protect Macro.

2 MsgBox: MsgBox Function, InputBox Function.

3 Workbook and Worksheet Object: Path and FullName, Close and Open, Loop through Books and Sheets, Sales

Calculator, Files in a Directory, Import Sheets, Programming Charts.

4 Range Object: CurrentRegion, Dynamic Range, Resize, Entire Rows and Columns, Offset, From Active Cell to Last

Entry, Union and Intersect, Test a Selection, Possible Football Matches, Font, Background Colors, Areas

Collection, Compare Ranges.

5 Variables: Option Explicit, Variable Scope, Life of Variables.

6 If Then Statement: Logical Operators, Select Case, Tax Rates, Mod Operator, Prime Number Checker, Find Second

Highest Value, Sum by Color, Delete Blank Cells.

7 Loop: Loop through Defined Range, Loop through Entire Column, Do Until Loop, Step Keyword, Create a Pattern, Sort

Numbers, Randomly Sort Data, Remove Duplicates, Complex Calculations, Knapsack Problem.

8 Macro Errors: Debugging, Error Handling, Err Object, Interrupt a Macro, Macro Comments.

9 String Manipulation: Separate Strings, Reverse Strings, Convert to Proper Case, Count Words.

10 Date and Time: Compare Dates and Times, DateDiff Function, Weekdays, Delay a Macro, Year Occurrences, Tasks on

Schedule, Sort Birthdays.

11 Events: BeforeDoubleClick Event, Highlight Active Cell, Create a Footer Before Printing, Bills and Coins, Rolling

Average Table.

12 Array: Dynamic Array, Array Function, Month Names, Size of an Array.

13 Function and Sub: User Defined Function, Custom Average Function, Volatile Functions, ByRef and ByVal.

14 Application Object: StatusBar, Read Data from Text File, Write Data to Text File.

15 ActiveX Controls: Text Box, List Box, Combo Box, Check Box, Option Buttons, Spin Button, Loan Calculator.

16 Userform: Userform and Ranges, Currency Converter, Progress Indicator, Multiple List Box Selections, Multicolumn

Combo Box, Dependent Combo Boxes, Loop through Controls, Controls Collection, Userform with Multiple

Pages, Interactive Userform.

Introduction

This section is for users with no knowledge of Excel.

Microsoft Excel is one of the most used software applications of all time. Hundreds of millions of people around the

world use Microsoft Excel. You can use Excel to enter all sorts of data and perform financial, mathematical or statistical

calculations.

1 Range: A range in Excel is a collection of two or more cells. This chapter gives an overview of some very important

range operations.

2 Formulas and Functions: A formula is an expression which calculates the value of a cell. Functions are predefined

formulas and are already available in Excel.

Want to learn much more about Excel? You can find related examples and features on the right side of each

chapter. Check out all 14 related examples and features.

Introduction

1 Range: Fibonacci Sequence, Custom Lists, Comments, Hide Columns or Rows, Skip Blanks, Transpose, Union and

Intersect, Flash Fill.

2 Formulas and Functions: Percent Change, Names in Formulas, Dynamic Named Range, Paste Options, Status

Bar, Quick Operations.

Range

Cell, Row, Column | Range Examples | Fill a Range | Move a Range | Copy/Paste a Range | Insert Row, Column

A range in Excel is a collection of two or more cells. This chapter gives an overview of some very important range

operations.

Cell, Row, Column

Let's start by selecting a cell, row and column.

1. To select cell C3, click on the box at the intersection of column C and row 3.

2. To select column C, click on the column C header.

Range Examples

A range is a collection of two or more cells.

1. To select the range B2:C4, click on cell B2 and drag it to cell C4.

2. To select a range of individual cells, hold down CTRL and click on each cell that you want to include in the range.

Fill a Range

To fill a range, execute the following steps.

1b. Select cell B2, click on the lower right corner of cell B2 and drag it down to cell B8.

Result:

This dragging technique is very important and you will use it very often in Excel. Here's another example.

2a. Enter the value 2 into cell B2 and the value 4 into cell B3.

2b. Select cell B2 and cell B3, click on the lower right corner of this range and drag it down.

Excel automatically fills the range based on the pattern of the first two values. That's pretty cool huh!? Here's another

example.

3a. Enter the date 6/13/2016 into cell B2 and the date 6/16/2016 into cell B3.

3b. Select cell B2 and cell B3, click on the lower right corner of this range and drag it down.

Move a Range

To move a range, execute the following steps.

2. Drag the range to its new location.

Copy/Paste a Range

To copy and paste a range, execute the following steps.

1. Select the range, right click, and then click Copy (or press CTRL + c).

2. Select the cell where you want the first cell of the range to appear, right click, and then click Paste under 'Paste

Options:' (or press CTRL + v).

Insert Row, Column

To insert a row between the values 20 and 40 below, execute the following steps.

1. Select row 3.

Result:

The rows below the new row are shifted down. In a similar way, you can insert a column.

Fibonacci Sequence

It's easy to create all sorts of sequences in Excel. For example, the Fibonacci sequence.

1. The first two numbers in the Fibonacci sequence are 0 and 1.

2. Each subsequent number can be found by adding up the two previous numbers.

Custom Lists

If you create a custom list in Excel, you can easily fill a range with your own list of departments, clients, cities, credit

card numbers, etc. This can save time and reduce errors.

First, we will look at an example of a built-in list.

2. Select cell B2, click on the lower right corner of cell B2 and drag it across to cell H2.

How does Excel know this?

Here you can find the built-in 'days of the week' lists. Also notice the 'months of the year' lists.

5. To create your own custom list, type some list entries, and click Add.

Note: you can also import a list from a worksheet.

6. Click OK.

8. Select cell C2, click on the lower right corner of cell C2 and drag it down to cell C5.

Comments

Insert Comment | Edit Comment | Show/Hide Comment

You can insert a comment in Excel to give feedback about the content of a cell.

Insert Comment

To insert a comment, execute the following steps.

1. Select a cell.

Excel displays a red triangle in the upper-right corner of the cell.

Excel automatically adds your user name. To change this name, execute the following steps.

Edit Comment

To edit a comment, execute the following steps.

3. Edit the comment.

Show/Hide Comment

By default, a comment is only visible when you hover over the cell that contains the comment. To keep a comment

visible all the time, execute the following steps.

Note: to hide the comment, select cell B4 and click Show/Hide Comment again. To keep all comments visible all the

time, click Show All Comments.

Hide | Unhide

Sometimes it can be useful to hide columns or rows in Excel.

Hide

To hide a column, execute the following steps.

1. Select a column.

2. Right click, and then click Hide.

Result:

Note: to hide a row, select a row, right click, and then click Hide.

Unhide

To unhide a column, execute the following steps.

1. Select the columns on either side of the hidden column.

Result:

Note: to unhide a row, select the rows on either side of the hidden row, right click, and then click Unhide.

Skip Blanks

Use the 'Paste Special Skip Blanks' option and Excel will not overwrite existing values with blanks.

1. Select the range B1:B12.

3. Select cell A1.

6. Click OK.

Transpose

Paste Special Transpose | Transpose Function

Use the 'Paste Special Transpose' option to switch rows to columns or columns to rows in Excel. You can also use

the TRANSPOSE function.

Paste Special Transpose

To transpose data, execute the following steps.

3. Select cell E2.

5. Check Transpose.

6. Click OK.

Transpose Function

To insert the TRANSPOSE function, execute the following steps.

2. Type in =TRANSPOSE(

Note: The formula bar indicates that this is an array formula by enclosing it in curly braces {}. To delete this array

formula, select the range E2:E4 and press Delete.

This example illustrates how to use the union and intersect operator (borders below for illustration only) in Excel.

1. The union operator (comma) adds two ranges.

2. The intersect operator (single space) returns the intersection of two ranges.

Flash Fill

Extract | Join

Use flash fill in Excel 2013 or later to automatically extract or combine data.

Extract

1. For example, use flash fill to extract the numbers in column A below.

2. First, tell Excel what you want to do by entering the value 4645 into cell B1.

3. On the Data tab, in the Data Tools group, click Flash Fill.

Result:

Note: Excel does not insert formulas, if you change the text strings in column A, Excel will not update the numbers in

Column B.

Join

1. For example, use flash fill to join the last names in column A and the first names in column B to create email addresses.

2. First, tell Excel what you want to do by entering a correct email address in cell C1.

3. On the Data tab, in the Data Tools group, click Flash Fill.

Result:

Note: again, Excel does not insert formulas, if you change the text strings in column A or column B, Excel will not update

the email addresses in column C.

Enter a Formula | Edit a Formula | Operator Precedence | Copy/Paste a Formula | Insert a Function

A formula is an expression which calculates the value of a cell. Functions are predefined formulas and are already

available in Excel.

For example, cell A3 below contains a formula which adds the value of cell A2 to the value of cell A1.

For example, cell A3 below contains the SUM function which calculates the sum of the range A1:A2.

Enter a Formula

To enter a formula, execute the following steps.

1. Select a cell.

2. To let Excel know that you want to enter a formula, type an equal sign (=).

Tip: instead of typing A1 and A2, simply select cell A1 and cell A2.

Excel automatically recalculates the value of cell A3. This is one of Excel's most powerful features!

Edit a Formula

When you select a cell, Excel shows the value or formula of the cell in the formula bar.

1. To edit a formula, click in the formula bar and change the formula.

2. Press Enter.

Operator Precedence

Excel uses a default order in which calculations occur. If a part of the formula is in parentheses, that part will be

calculated first. It then performs multiplication or division calculations. Once this is complete, Excel will add and

subtract the remainder of your formula. See the example below.

First, Excel performs multiplication (A1 * A2). Next, Excel adds the value of cell A3 to this result.

Another example,

First, Excel calculates the part in parentheses (A2+A3). Next, it multiplies this result by the value of cell A1.

Copy/Paste a Formula

When you copy a formula, Excel automatically adjusts the cell references for each new cell the formula is copied to. To

understand this, execute the following steps.

2a. Select cell A4, right click, and then click Copy (or press CTRL + c)...

...next, select cell B4, right click, and then click Paste under 'Paste Options:' (or press CTRL + v).

2b. You can also drag the formula to cell B4. Select cell A4, click on the lower right corner of cell A4 and drag it across

to cell B4. This is much easier and gives the exact same result!

Result. The formula in cell B4 references the values in column B.

Insert a Function

Every function has the same structure. For example, SUM(A1:A4). The name of this function is SUM. The part between

the brackets (arguments) means we give Excel the range A1:A4 as input. This function adds the values in cells A1, A2,

A3 and A4. It's not easy to remember which function and which arguments to use for each task. Fortunately, the Insert

Function feature in Excel helps you with this.

1. Select a cell.

3. Search for a function or select a function from a category. For example, choose COUNTIF from the Statistical category.

4. Click OK.

7. Click OK.

Result. Excel counts the number of cells that are higher than 5.

Note: instead of using the Insert Function feature, simply type =COUNTIF(A1:C2,">5"). When you arrive at: =COUNTIF(

instead of typing A1:C2, simply select the range A1:C2.

Percent Change

The percent change formula is used very often in Excel. For example, to calculate the Monthly Change and Total Change.

1a. Select cell C3 and enter the formula shown below.

1b. Select cell C3. On the Home tab, in the Number group, apply a Percentage format.

1c. Select cell C3, click on the lower right corner of cell C3 and drag it down to cell C13.

1d. Check if everything went alright.

2a. In a similar way, we can calculate the Total Change. This time we fix the reference to cell B2. Select cell D3 and enter

the formula shown below.

2b. Select cell D3. On the Home tab, in the Number group, apply a Percentage format.

2c. Select cell D3, click on the lower right corner of cell D3 and drag it down to cell D13.

Explanation: when we drag the formula down, the absolute reference ($B$2) stays the same, while the relative

reference (B3) changes to B4, B5, B6, etc. Maybe this is one step too far for you at this stage, but it shows you one of the

many other powerful features Excel has to offer.

Names in Formulas

Named Range | Named Constant | Name Manager

Create a named range or a named constant and use these names in your formulas. This way you can make your

formulas easier to understand.

Named Range

To create a named range, execute the following steps.

2. On the Formulas tab, in the Defined Names group, click Define Name.

There's an even quicker way of doing this.

4. Select the range, type the name in the Name box and press Enter.

5. Now you can use this named range in your formulas. For example, sum Prices.

Named Constant

To create a named constant, execute the following steps.

1. On the Formulas tab, in the Defined Names group, click Define Name.

3. Now you can use this named constant in your formulas.

Note: if the tax rate changes, use the Name Manager to edit the name and Excel automatically updates all the formulas

that use TaxRate.

Name Manager

To edit and delete defined names, execute the following steps.

1. On the Formulas tab, in the Defined Names group, click Name Manager.

Dynamic Named Range

A dynamic named range expands automatically when you add a value to the range.

1. For example, select the range A1:A4 and name it Prices.

2. Calculate the sum.

3. When you add a value to the range, Excel does not update the sum.

To expand the named range automatically when you add a value to the range, execute the following the following steps.

4. On the Formulas tab, in the Defined Names group, click Name Manager.

5. Click Edit.

6. Click in the "Refers to" box and enter the formula =OFFSET($A$1,0,0,COUNTA($A:$A),1)

Explanation: The Offset function takes 5 arguments. Reference: $A$1, rows to offset: 0, columns to offset: 0, height:

COUNTA($A:$A), width: 1. COUNTA($A:$A) counts the number of values in column A that are not empty. When you add

a value to the range, COUNTA($A:$A) increases. As a result, the named range expands.

7. Click OK and Close.

8. Now, when you add a value to the range, Excel updates the sum automatically.

Paste Options

Paste | Values | Formulas | Formatting | Paste Special

This example illustrates the various paste options in Excel. Cell B5 below contains the SUM function which calculates

the sum of the range B2:B4. Furthermore, we changed the background color of this cell to yellow and added borders.

Paste

The Paste option pastes everything.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell F5, right click, and then click Paste under 'Paste Options:' (or press CTRL + v).

Result.

Values

The Values option pastes the result of the formula.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Values under 'Paste Options:'

Result.

Note: to quickly replace the formula in cell B5 with its own result, select cell B5, press F2 (to edit the formula) and press

F9.

Formulas

The Formulas option only pastes the formula.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell F5, right click, and then click Formulas under 'Paste Options:'

Result.

Formatting

The Formatting option only pastes the formatting.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Formatting under 'Paste Options:'

Result.

Paste Special

The Paste Special dialog box offers many more paste options. To launch the Paste Special dialog box, execute the

following steps.

1. Select cell B5, right click, and then click Copy (or press CTRL + c).

2. Next, select cell D5, right click, and then click Paste Special.

Note: here you can also find the paste options described above. You can also paste comments only, validation criteria

only, use the source theme, all except borders, column widths, formulas and number formats, values and number

formats. You can also use the Paste Special dialog box to perform quick operations, skip blanks and transpose data.

Status Bar

The quickest way to see the average, count, numerical count, minimum, maximum or sum of selected cells is by taking

a look at the status bar.

1. Select a range of cells.

2. Look at the status bar at the bottom of your window to see the sum of these cells.

3. Right click the status bar to add the average, count, numerical count, minimum or maximum.

Result:

Quick Operations

Use the 'Paste Special Operations' to quickly perform operations on a range of cells in Excel.

1. Select cell D3.

3. Select the range A1:B8.

5. Click Multiply.

6. Click OK.

Note: all values are increased by 10 percent. Without this feature, you would have to create a temporary range (with

formulas that multiply the values in the range A1:B8 by 1.1) and then replace the range A1:B8 by copy and pasting the

temporary range as values.

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