Sie sind auf Seite 1von 32

TED Document Checklist - AREA IV (Support to Students) 71

Author: DR. VERONICA C. FERRER


Copyright 2011-530

UNDERGRADUATE TEACHER EDUCATION PROGRAM


AREA IV
SUPPORT TO STUDENTS

Highlighted
BS Sub- Provision Sources of Data/
Benchmark Statements (BS)
No. BS A Documents For Exhibit
A E
E

A. STUDENT SERVICES PROGRAM (SSP)

Organizational Structure

Objectives

A.1 One folder only

1.
The objectives of the Student College/University VMGO
Services Program are focused on OSA VMGO
students welfare, growth and Copy of approved Student
development. Services Program
2. The objectives are in
Evaluation survey rated by
consonance with the mission, students and faculty members
goals, and objectives of the if available
Institution.
3. The objectives are clearly
A.2 defined.

A.3

Student Handbook
Documents to prove that the
A.4 They are known and understood Student Services Programs
by the students, faculty and are widely disseminated and
administration. understood by different
stakeholders.
Evaluation survey rated by
students, faculty and
administration if available
Other documents pertinent to
the statement

Student Services Unit (SSU)

Picture of OSA Office inside


A.5 The Institution has a Student and outside
Services Unit (SSU) Evaluation survey rated by
students, faculty and
administration if available

Organizational Structure of
TED Document Checklist - AREA IV (Support to Students) 72
Author: DR. VERONICA C. FERRER
Copyright 2011-530

The SSU has an organizational OSA including functions of


A.6 structure which shows its each staff
relationship with other units. Evaluation survey rated by
students, faculty and
administration if available

Educational portfolio of OSA


Dean and Campus Student
A.7 The SSU is headed by a qualified Affairs Coordinators
staff. Evaluation survey rated by
students, faculty and
administration if available

Organizational Structure by
Campus
The SSU is staffed with qualified Profile of staff in matrix form
personnel. with picture (educational
A.8
qualification)
Evaluation survey rated by
students, faculty and
administration if available

5-Year Development
Plan/Program
Accomplishment report of OSA
Dean
The SSU plans, implements, Communication letters to
A.9 monitors and coordinates student different campuses and offices
services. in the College/University
Newsletter showing
institutional programs under
the Office of Student Affairs
Complete documentation of all
OSA activities for the whole
year including pictures,
programs, minutes of meetings
and other related documents
Evaluation survey rated by
students, faculty and
administration if available
Other related documents

There is a continuing and Evaluation tool for Student


A.10 systematic evaluation of the Services Program
effectiveness of student services
program.

Administrative Support

Organizational Structure by
unit under OSA
Pictures of facilities by Unit
Inventory of facilities,
equipment and supplies by
TED Document Checklist - AREA IV (Support to Students) 73
Author: DR. VERONICA C. FERRER
Copyright 2011-530

The various student services are Unit


A.11 provided with adequate MRs of equipment issued to
personnel, physical facilities, OSA Campus Coordinators
equipment and materials. Samples of RIS for
supplies/materials
Evaluation survey rated by
students, faculty and
administration if available
Other related documents for
exhibit

Approved Institutional
There is a sufficient allocation for Appropriation then highlight
A.12 Student Personnel Services the portion for Student
(SPS) in the budget of the Services
College or Institution. Approved PRE and PPMP per
unit

Plantilla position of OSA


personnel
The SPS staff and personnel Service record
A.13 receive salaries commensurate Samples of payroll for
with their professional permanent items and job
qualification, position and nature orders
of work. Recommendation letter
indicating the salary rate for
the job orders and students
aides etc.

Minutes
of meeting and
attendance record during
Strategic Planning
The SPS is represented in the Pictures during meetings and
A.14 policy and decision-making strategic planning (size 3R)
bodies of the College or Minutes of meeting and
Institution. attendance record during
Academic and Administrative
Councils meeting (highlight
the needed portion)
Other related documents

Approved Long Term


Development Plan and Action
Plan of the OSA
The programs and activities of the
SPS are recognized and given
Approved
A.15 communication/request letters
time for implementation by the
for school activities
Administration.
Approved Calendar of
Activities of the office
Pictures for documentation
Other related documents

Record of business
transactions and releasing
records
Personal comments of the
TED Document Checklist - AREA IV (Support to Students) 74
Author: DR. VERONICA C. FERRER
Copyright 2011-530

students and other clienteles


retrieved from suggestions box
There is evidence of prompt, if theres any
A.16 courteous and efficient services in Highlight the portion in the
the handling of business school publication or dept
transactions with students. newsletter regarding the
comments of the students
concerning the flow of
transactions in the OSA
Accomplishment report of
Dean of Student Affairs
Result of clienteles evaluation
in the different services
rendered by OSA
Other related documents

B. ADMISSION AND RETENTION

Admission

Highlight the portion in the


Student Manual/College or
University Code
Dept. Bulletin of Information
There is an established system of regarding recruitment,
B.1 student recruitment, selection and selection and admission then
admission. highlight the portion
Exhibit the portion in the
Student Handbook
Evaluation survey rated by
students, faculty and
administration if available
Other related documents

Copy of approved policy and


guidelines on selection and
admission of
department/college/institute
Brochures/Flyers/Tarpaulin/Po
sters/Bulletin of Information
Portion in the Student
The policies and procedures on Handbook
B.2 selection and admission of Newsletters regarding the
students are disseminated and dissemination of policies
implemented. Program of Activities during
general assembly or
orientation program of
students and parents then
highlight the portion
Minutes of dept meeting in the
information campaign
regarding the different policies
of the school particularly for
students
Evaluation survey rated by
students, faculty and
administration including
TED Document Checklist - AREA IV (Support to Students) 75
Author: DR. VERONICA C. FERRER
Copyright 2011-530

parents if available
Other related documents

CHED Memo related to


The Institutions selection and selection, and admission of
B.3 admission criteria/requirements students
conform with those prescribed by Institutions Selection and
CHED. Admission Policy
Other related documents that
can prove its existence

B.4 Student admission records as


enumerated below are available
and filed:

Data of student enrollment in 3


to 5 years from the date of
accreditation backward filed at
the OSA
Graphical presentation of
B.4.1 enrollment trends; enrollment trend by year filed
at the Office of Student Affairs
Posted data of enrollment for
the program under survey in
the departments bulletin board
and Office of the Registrar
Other related documents

Data of student drop-out in 3


to 5 years from the date of
accreditation backward in
B.4.2 drop-out rate; matrix form
Separate the male from female
in the form/list
Other related documents that
can prove its existence

Authenticated or original copy


from the PRC
B.4.3 licensure examination results and Graphical presentation
passing percentage; showing the number of takers,
passers and students who
failed
Other related documents that
can prove its existence

Completed or on-going
B.4.4 employability of Graduate Tracer
graduates/graduate tracer; Research study related to
employability
Other related documents
TED Document Checklist - AREA IV (Support to Students) 76
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Data of student transferees in


3 to 5 years from the date of
accreditation backward in
B.4.5 student transferees; and matrix form
Separate the male from female
Other related documents that
can prove its existence

Number of students by area of


specialization in matrix within 3
to 5 years from the date of
B.4.6 student classification by accreditation backward duly
specialization signed by concerned school
officials
Other related documents that
can prove its existence

Portion/Page from the Student


Manual or Student Handbook
Waiver or Promissory Note for
grade or requirement
deficiencies
Consultation with parents if
available
Documents to prove that
retention policy of department
B.5 A system of student retention is is properly implemented
properly implemented. Other related documents that
can prove its existence
Evaluation survey rated by
students, faculty members and
other stakeholders if available

Bulletin of Information by
department/college
Posters/Tarpaulin displayed in
the department/college
Student Manual
Student Handbook
Logbook for recipients of
Student Handbook
Retention policies and
procedures are clearly defined, Newsletters publishing the
widely disseminated and well- retention policies and
B.6 procedures
understood by faculty and
students. Program of Activities during
general assembly and
orientation program of
students, parents and faculty
then highlight the portion
Minutes of dept meeting in the
information campaign
regarding the different policies
of the school then highlight the
portion
Evaluation survey rated by
students, faculty and other
stakeholders if available
TED Document Checklist - AREA IV (Support to Students) 77
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Other relevant documents

BOT/BOR resolution on
admission and retention
Retention policies are approved policies
B.7 by the Academic Council and the Endorsement letter of
Board of Regents/Trustees of the Academic Council to
concerned Institution.. BOT/BOR
Other related documents that
can prove its existence

C. GUIDANCE PROGRAM

C
The head of the Guidance and Authenticated photocopy of
Counseling Unit/Department and the licenses of all guidance
C.1
all guidance counselors are counselors
licensed.

Organizational Structure of the


C.2 The Guidance Program Service is Guidance Office with pictures
headed by at least an MS in Educational qualifications of
Guidance Counseling and the Guidance Personnel in
supported by qualified staff. matrix form plus all the
necessary credentials like
TOR and license

Copy of Orientation Program


Pictures of activity (size 3R)
The orientation program is aimed Attendance record if available
at the students adjustment to Evaluation survey rated by
C.3
college life. students, faculty members and
other stakeholders if available
Other relevant documents

Calendar of activities then


highlight the orientation
Action Plan of the Guidance
C.4 It is conducted regularly at the Office then highlight the
start of the school year. portion
Evaluation survey rated by
students, faculty members and
other stakeholders if available
Other relevant documents

Copy of Special Orientation


Program
Pictures of activity (size 3R)
Special orientation activities are Attendance record if available
C.5 arranged for transferees and Evaluation survey rated by
returning students. students, faculty members and
other stakeholders if available
Other relevant documents
TED Document Checklist - AREA IV (Support to Students) 78
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Filing cabinet with individual


C.6 Every student has an updated folder of students
profile that is regularly filed at the Document/s to prove that
guidance office. records of students are being
updated regularly

The guidance counselor Separate room for students


C.7 maintains confidentiality of the records or filing cabinet with
individual record of students. lock

Testing Program of the


Guidance Office
Action plan where the program
for evaluation of students are
There is a systematic and reflected then highlight the
C.8 continuing testing program. portion
Accomplishment Report of the
Guidance Office then highlight
the needed portion
Other related documents

A variety of tests and evaluative Different evaluative tools of


C.9 tools are used in Guidance Office
guidance/counseling services. Evaluation survey rated by
students if available

File of evaluation results


Results are readily available to Summary result of
the students to guide them in interpretation
C.10
making decisions regarding their Evaluation survey rated by
academic life. students if available
Other related documents that
can prove its existence

File of evaluation results


Summary result of
Results are utilized in designing interpretation
C.11 activities to meet students needs.
Evaluation survey rated by
students if available
Other relevant documents

Bulletin board with posted


Relevant educational, occupational information
C.12 occupational, and social Communication letter coming
information is available. from community or
government offices for open
hiring
Invitation letters for
educational and skill training of
students
Evaluation survey rated by
students if available
TED Document Checklist - AREA IV (Support to Students) 79
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Other relevant documents

Document to prove that the


information is widely
disseminated
Communication letter or office
memo of OSA Head informing
Information is up-to-date, all departments of the updates
C.13 organized and disseminated to Program of Activities to
the students. students
Minutes of meeting in general
assembly or related activity
Files of invitation and others
Evaluation survey rated by
students if available
Other relevant documents

CHED Memo on Counselor-


Student Ratio
C.14 Counselor-student ratio meets Total number of enrollment by
CHED requirements. dept.
Logbook for counseling
purposes

Picture of counseling office


and other places for guidance
services with complete
C.15 The Counseling Office has
facilities for particular student/s. label/description (size 3R)
List of facilities and MRs
granted to Guidance Office

Communication letter/Office
The counseling service is Memo to adviser/Department
C.16 coordinated with the faculty Chairs/faculty concerned
concerned. informing them of the
counseling service
Logbook for counseling
purposes
Other relevant document

Evaluation tool for Guidance


A device for evaluating regularly Program
C.17 the guidance program exists.
Other relevant document

Placement and Follow-Up Services

Room for placement services


Logbook or any record to
prove that the guidance office
The school provides placement has an existing placement
C.18 services to prospective service
graduates. Evaluation survey rated by
TED Document Checklist - AREA IV (Support to Students) 80
Author: DR. VERONICA C. FERRER
Copyright 2011-530

students, faculty members and


other stakeholders if available
Other related documents

Composition of BOT/BOR
showing the alumni
representative
Activities of the College with
participation of Alumni
The school maintains liaison with Communication letter to
C.19 its alumni and involves them in Alumni Association
school affairs. Action Plan of OSA concerning
alumni affairs
Evaluation survey rated by
students, faculty members,
alumni and other stakeholders
if available
Other relevant documents

Action Plan of OSA including


the communication letter to
different agencies for possible
Through the Guidance Office, the hiring/employers of graduates
C.20 school links with industries and Records of linkages with
other prospective employers of NGOs, LGUs and other
graduates. government organizations
Evaluation survey rated by
students, faculty members,
alumni and other stakeholders
if available
Other relevant documents

Action Plan of OSA then


highlight the career guidance
program of the College
Program of Activities and
Career guidance is provided to attendance record
C.21 enable students to choose Picture/s with complete
appropriate program/major narration of activity (size 3R)
course. Evaluation survey rated by
students, faculty members,
alumni and other stakeholders
if available
Other relevant documents

follow-up of graduates
C.22 performance on the job
(employment)

Action Plan of OSA and the


Guidance Office including the
follow-up activity for graduates
who are actually working in the
TED Document Checklist - AREA IV (Support to Students) 81
Author: DR. VERONICA C. FERRER
Copyright 2011-530

field
Statement or letter from the
C.22.1 employer/s of graduates
awards received; and.
stating the job performance
Proof of receipts or letters sent
to employers asking for the
comments on the
working/teaching performance
of graduates
Proof of awards received by
the graduate
Other relevant documents

key positions in private and Certification of the employer or


C.22.2 government agencies. immediate supervisor for the
present position of the
graduate
Letter of request
Other relevant documents

Follow-up of graduates Action Plan of OSA and the


C.23 performance on the job Guidance Office then highlight
(entrepreneurship). the follow-up activity for
graduates who are actually
working in the field
Visitation to graduates with
own business with certificate
C.23.1 Successful enterprise of appearance and pictures
Written report of the guidance
counselor on the result of the
visitation if applicable
Pictures of business (size 3R)
Other relevant documents

C.24 Follow-up of graduates


performance in government
examinations.

high percentage of passing PRC board examination result


C.24.1 Undergraduate Teacher for BEED and BSED programs
Education examination. Other relevant documents

D. OTHER STUDENT SERVICES

Health Services (c/o Medical and Dental Personnel)

Profile of Medical and Dental


staff
Educational qualification
presented in matrix form with
TED Document Checklist - AREA IV (Support to Students) 82
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Health programs and services for pictures (size 3R)


D.1 the students are provided by Program of activities of
professionally trained personnel. medical and dental unit
Accomplishment report with
pictures if possible
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Complete MRs of supplies and


equipment with supporting
pictures and label
Inventory Report
The medical/dental units are Logbook of supplies if
D.2 provided with supplies and available
equipment. Requisition letter and
procurement receipts of
medical/dental supplies and
equipment
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Program of Activities (weekly


or monthly)
Action Plan
Communication letter to
Health programs and services are parents
available to students including Copy(sample) of students
D.3 up-to-date information to parents case regarding health problem
or guardians whenever students Logbook of daily services
have serious health problems rendered (maybe photocopied)
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

D.4 There is a continuing


medical/dental program designed
for:

Medical/Dental program for


diagnostic then highlight
Logbook for this purpose
D.4.1 diagnostic purposes; Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents
TED Document Checklist - AREA IV (Support to Students) 83
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Medical/Dental program for


first-aid then highlight
D.4.2 first-aid; and Logbook for this purpose
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Medical/dental program for


prevention and prophylaxis
D.4.3 prevention and prophylaxis then highlight
Logbook for this purpose
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Food Services (c/o Canteen Personnel)

Copy of Sanitary Permit


Pictures of canteen showing
different angles w/ complete
label (size 3R)
Comments from the clientele
A clean and comfortable place for regarding food service from
D.5 serving meals is provided. the suggestion box if available
Evaluation survey rated by
students, faculty members,
school officials and other
clientele if available
Other relevant documents

Displayed Menu for the week


Pictures of food being served
(size 3R)
D.6 Nutritious and well-balanced Evaluation survey rated by
meals are served. students, faculty members,
school officials and other
clientele if available
Other relevant documents

Policies on pricing
Displayed menu with
price/amount (size 3R)
D.7 Food items are reasonably priced Evaluation survey rated by
students, faculty members,
school officials and other
clientele if available
Other relevant documents

Picture/s inside and outside


TED Document Checklist - AREA IV (Support to Students) 84
Author: DR. VERONICA C. FERRER
Copyright 2011-530

canteen vicinity (size 3R)


Sanitary permit
Cleanliness report of
staff/janitor especially in the
kitchen
Written report or
accomplishment report of the
operations manager or
canteen supervisor
D.8 There is a sanitary and well- Minutes of meeting regarding
supervised kitchen the cleanliness of the canteen
Posted rules and regulations
inside the kitchen especially in
the handling and serving of
food
Pictures of canteen staff/food
handlers while serving the
food wearing appropriate
attire/outfit
Evaluation survey rated by
students, faculty members,
school officials and other
clientele if available
Other relevant documents

Organizational structure of the


canteen management with
picture
A sufficient department and Educational qualification of
D.9 health-certified competent staff personnel with attached PDS
manage the canteen. Medical Examination Report of
staff
Performance evaluation of
canteen personnel rated by
superior/head
Other relevant documents

Sports Development Program (c/o Sports Director)

Document showing policies


and procedures in the
selection of athletes
BOT/BOR approval for these
Policies and procedures are policies
implemented in the selection of Posting of notices and
D.10
athletes. screening of applicants
Pictures of screening sessions
(try-out sessions)
Evaluation survey rated by
students, faculty members and
school officials if available
Other relevant documents

Copy of scholarship program


for athletes
TED Document Checklist - AREA IV (Support to Students) 85
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Official list of student who


granted scholarships and other
Financial support and/or benefits
D.11 scholarships are available to Samples of students
deserving athletes. registration form stamped as
scholar by the Cashiers Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Picture of office or department


(size 3R)
Pictures of equipment with
complete label or description
The Sports Services Unit is of equipment (size 3R)
D.12 provided with the necessary MRs of facilities, equipment,
facilities, equipment, supplies and supplies and materials
materials. Inventory Report
Requisition letter and
procurement receipts of sports
supplies and equipment
Financial report from the
Accounting Office for the
expenditures made relative to
Sports Development Program
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Assessment tool in evaluating


the performance of PE and
Sports activities
Minutes of post conference
There is a regular monitoring and every after sports
D.13 evaluation of sports activities. activities/Intramurals and the
like
Accomplishment report of
Sports Director
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Student Publication (c/o Office of School Publication)

Portion in the Student Manual


and other related guidelines
governing student publication.
There are policies and guidelines Highlight only the part
D.14
governing student publications. Evaluation survey rated by
students, faculty members,
TED Document Checklist - AREA IV (Support to Students) 86
Author: DR. VERONICA C. FERRER
Copyright 2011-530

school officials and other


stakeholders if available
Other relevant documents

Profile of editorial staff and


D.15 Student publication is managed adviser/s with qualifications in
by an editorial board assisted by matrix form with pictures
competent adviser/s Certificates of trainings,
awards attended by staff and
adviser/s
Copy of publication
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Sample copies of school paper


and all newsletter/publications
The school paper is regularly issued by the School Organ
D.16 published with at least one issue Evaluation survey rated by
per semester. students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Pictures of the office in and out


(size 3R)
Inventory of facilities,
There is a publication office equipment, supplies and
D.17 provided with the necessary materials
facilities, equipment, supplies and MRs of equipment to person
materials. in-charge
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Sample copies of publication


The content of the publication Evaluation survey rated by
D.18 reflects the students ideas, students, faculty members.
opinions and concerns. School officials and other
stakeholders if available

The publication highlights and Sample copies of publication


documents the students Evaluation survey rated by
D.19 achievements, activities and students, faculty members.
performance in both academic School officials and other
and non-academic endeavors. stakeholders if available

D.20 The performance of the Evaluation Instrument for this


Publication Unit is regularly purpose
TED Document Checklist - AREA IV (Support to Students) 87
Author: DR. VERONICA C. FERRER
Copyright 2011-530

evaluated.

Socio-Cultural Development Program (c/o Dir of Cultural & Historical Affairs)

Approved Socio-Cultural
Development Program
D.21 The Institution has a socio- Calendar or Program of
cultural development program. Activities
Evaluation survey rated by
students, faculty members.
School officials and other
stakeholders if available

Calendar of Activities
Program of Activities
Pictures of activities (size 3R)
D.22 The socio-cultural activities are Accomplishment Report
regularly conducted Evaluation survey rated by
students, faculty members.
school officials and other
stakeholders if available
Other relevant documents

Copy of socio-cultural program


of the College/University or
similar document then
highlight the needed portion
Program of Activities
Pictures of activities (size 3R)
The activities develop and Accomplishment Report of the
D.23 enhance the students creativity Unit Head/Coordinator
and skills Evaluation survey rated by
students, faculty members.
school officials and other
stakeholders if available
Other relevant documents

Evaluation result for this


purpose
Submitted monthly
The socio-cultural activities are accomplishment
D.24 periodically monitored and Other relevant document
evaluated.

D.25 The financial assistance program


includes the following:

Copy of financial assistance


program or the socio-cultural
program of the
College/University or similar
document then highlight the
portion for academic
scholarship
TED Document Checklist - AREA IV (Support to Students) 88
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Copy from the Student


Manual
Accomplishment Report of the
Unit Head/Coordinator then
highlight the needed portion
Master list of students who
were granted with this privilege
duly signed by concerned
D.25.1 official/s
academic scholarships;
Financial report from
Accounting Office on
expenditures for this purpose
then highlight the needed
portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of financial assistance


program or the socio-cultural
program of the
College/University or similar
document then highlight the
D.25.2 educational loans; portion for educational loans
Copy from the Student
Manual
Accomplishment Report of the
Unit Head/Coordinator then
highlight the needed portion
Master list of students who
were granted with this privilege
duly signed by concerned
official/s
Financial report from
Accounting Office on
expenditures for this purpose
then highlight the needed
portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of financial assistance


program or the socio-cultural
program of the
College/University or similar
document then highlight the
portion for student
assistantship
Copy from the Student
Manual
Accomplishment Report of the
Unit Head/Coordinator then
D.25.3 highlight the needed portion
TED Document Checklist - AREA IV (Support to Students) 89
Author: DR. VERONICA C. FERRER
Copyright 2011-530

student assistantship; Master list of students who


were granted with this privilege
duly signed by concerned
official/s
Financial report from
Accounting Office on
expenditures for this purpose
then highlight the needed
portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of socio-cultural program


of the College/University or
similar document then
highlight the needed portion
Copy from the Student
Manual
Approved list of students who
attended workshops, seminars
and trainings related to socio-
cultural activities duly signed
by concerned official/s
Travel Orders of Students
Financial report from
Accounting Office on
assistance to students who expenditures for this purpose
D.25.4 attend workshops, seminars and then highlight the needed
other training opportunities; portion
Issue/s of school publication or
newsletter publishing these
seminars, trainings etc
Accomplishment Report of the
Unit Head/Coordinator
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of socio-cultural program


of the College or similar
document then highlight the
needed portion
Copy from the Student
Manual
Approved list of students who
received grants duly singed by
concerned official/s
Financial report from
D.25.5 grants-in-aid Accounting Office on
expenditures for this purpose
then highlight the needed
portion
Accomplishment Report of the
TED Document Checklist - AREA IV (Support to Students) 90
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Unit Head/Coordinator then


highlight the needed portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of socio-cultural program


of the College/University or
similar document then
highlight the needed portion
Copy from the Student
Manual
Approved list of privileges
received by players/athletes
duly signed by concerned
official/s
Financial report from
D.25.6 Accounting Office on
varsity players and athletes expenditures for this purpose
privileges; then highlight the needed
portion
Accomplishment Report of the
Unit Head/Coordinator
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other related documents that
can prove its existence

Copy of Socio-Cultural
Program of the
College/University or similar
document then highlight the
D.25.7 privileges to members of school needed portion
bands and cultural groups; and Copy from the Student
Manual
Approved list of privileges
received by band and cultural
group members duly signed by
concerned official/s
Copies of students registration
form attested by the Cashiers
Office
Financial report from
Accounting Office on
expenditures for this purpose
then highlight the needed
portion
Accomplishment Report of the
Unit Head/Coordinator
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents
TED Document Checklist - AREA IV (Support to Students) 91
Author: DR. VERONICA C. FERRER
Copyright 2011-530

D.25.8 other (specify) _________ Other privileges given to


students who are members of
sports and socio-cultural
groups

Housing Services (optional)

Portion in the Administrative


Manual/College or University
There are established policies in Code
D.26 the operation of housing services Copies of Dormitory rules or
(optional). boarding houses rules
Evaluation survey rated by
students and other clientele if
available
Other relevant documents

Educational qualification of
personnel in matrix form with
picture
Services are managed by Official designation of housing
D.27 committed, competent and full- personnel with duties and
time staff (optional). responsibilities
Accomplishment report of
personnel in-charge
Evaluation survey rated by
students and other clientele if
available
Other relevant documents

Posting of curfew hours, house


D.28 Dormitory rules and regulations rules etc
are enforced Logbook for visitors, checking
in and out of dormitory etc
IDs for visitors (if available)
Accomplishment report of the
personnel in-charge
Pictures and documents to
show the presence of security
force/guard in the vicinity if
theres any
Sample copies of waiver,
agreement or any document
signed by the student-
occupant and parents
Sample copies of case report
or problems encountered by
the personnel in-charge in the
dormitory
Evaluation survey rated by
students and faculty if
available
Other related documents that
can prove its existence
TED Document Checklist - AREA IV (Support to Students) 92
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Monitoring and evaluation form


Monthly Report
Year-End Accomplishment
There is a periodic monitoring Report
D.29 and evaluation of dormitories and Written report on the status of
present boarding houses. boarding houses outside the
school premise
Documents to show the
visitation of boarding houses
(picture, certificate of
appearance, etc)
Other relevant documents

The School coordinates with Certificate of Appearance


D.30 operators and owners of private Status report or
boarding houses for students accomplishment report
housing needs and safeguards Communication letter
the student boarders welfare Other relevant documents

E. SCHOLARSHIP/GRANTS

Scholarship Program of OSA


Copy from the Student Manual
then highlight only the needed
portion
Accomplishment report of
Dean
The Institution implements a List of receipts or registration
functional and continuing forms of scholars duly signed
E.1
scholarship program. by concerned official/s
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

One folder only: Copy of pages from the


Student Manual/College or
University Code
Communication letter
Documents to prove the
presence of the following:
E.2 The College provides privileges,
a. Free or discounted school fees
such as:
(E.2.1)
b. Monthly stipend/allowance
(E.2.2)
c. Book allowance (E.2.3)
d. Housing (optional E.2.4)
e. Other given privileges (E.2.5)

Financial report from


Accounting Office on
TED Document Checklist - AREA IV (Support to Students) 93
Author: DR. VERONICA C. FERRER
Copyright 2011-530

expenditures for this purpose


then highlight the needed
portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of pages from the


Student
There are policies and guidelines Manual/College/University
E.3 implemented in the selection and Code (highlight only the
retention of academic scholars. portion)
Other guidelines if there are
any
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available

There are policies and guidelines


E.4 implemented in the selection and
retention of grantees as follows:

Copy of pages from the


Student
Manual/College/University
Code (highlight only the
portion)
Other guidelines in the
availment of this privilege if
E.4.1 dependent children of faculty and any
staff; Master list of students who
availed this policy/privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of pages from the


Student
Manual/College/University
Code (highlight only the
portion)
Other guidelines in the
availment of this privilege if
any
CHED Memo No. 15, s. 2009
TED Document Checklist - AREA IV (Support to Students) 94
Author: DR. VERONICA C. FERRER
Copyright 2011-530

E.4.2 dependent children of barangay 1991 Local Government Code


officials; Master list of students who
availed this policy/privilege
duly signed by concerned
official/s
Sample copies of registration
form
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of pages from the


Student
Manual/College/University
Code (highlight only the
portion)
Other guidelines in the
availment of this privilege if
any
CHED Memo (RA 7722) & IRR
(RA 8371) for IPs
E.4.3 indigenous groups; Master list of students who
availed this policy/privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of pages from the


Student
Manual/College/University
Code (highlight only the
portion)
Other guidelines in the
availment of this privilege if
E.4.4 handicapped persons; and
any
CHED Memo (RA 7722) & IRR
of RA 8371 Rule 3 for
students with special needs
Master list of students who
availed this policy/privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
TED Document Checklist - AREA IV (Support to Students) 95
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Other relevant documents

1987 Constitution
RA 7722
RA 8371
Magna Carta for Students Act
E.4.5 others, as mandated by law of 2007
(please specify)___________ CHED Memo No. 15, s. 2009
1991 Local Government Code,
Paragraph 4, Section 393
Other relevant documents

E.5 There are policies and guidelines


implemented in the selection and
retention of the members of:

Copy of these policies and


guidelines from the pages of
Student
Manual/College/University
Code (highlight only the
portion)
E.5.1 dance troupes;
Master list of students who
granted this privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of these policies and


guidelines from the pages of
Student
Manual/College/University
Code (highlight only the
E.5.2 dramatic guild; portion)
Master list of students who
granted this privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of these policies and


TED Document Checklist - AREA IV (Support to Students) 96
Author: DR. VERONICA C. FERRER
Copyright 2011-530

guidelines from the pages of


Student
Manual/College/University
Code (highlight only the
portion)
E.5.3 choral groups; Master list of students who
granted this privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of these policies and


guidelines from the pages of
Student
Manual/College/University
Code (highlight only the
portion)
E.5.4 school band/drum and

bugle
Master list of students who
granted this privilege
corps; and
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of these policies and


guidelines from the pages of
Student
Manual/College/University
E.5.5 other cultural groups Code (highlight only the
portion)
Master list of students who
granted this privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Copy of these policies and


guidelines from the pages of
TED Document Checklist - AREA IV (Support to Students) 97
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Student
Manual/College/University
There are policies and guidelines Code (highlight only the
E.6 implemented in the selection and portion)
retention of athletes/varsity Master list of students who
players. granted this privilege
duly signed by concerned
official/s
Samples of registration form
attested by the Cashiers
Office
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

E.7 The scholars/grantees are


informed of their responsibilities
concerning:

Complete documentation of
orientation program for these
scholars/grantees conducted
by OSA
Sample copy of the Student
Handbook with signature of
E.7.1 grade requirements
student and parent/guardian
MOA if any
Orientation in the department
level
Consultation meeting/s with
the scholars, parents and
Dean of OSA if available
Other relevant documents

Complete documentation of
orientation program for these
scholars/grantees conducted
by OSA
Sample copy of the Student
Handbook with signature of
E.7.2 duration/time frame of grants or
student and parent/guardian
scholarships
MOA if any
Orientation in the department
level
Consultation meeting/s with
the scholars, parents and
Dean of OSA if available
Other relevant documents

Complete documentation of
orientation program for these
scholars/grantees conducted
by OSA
Sample copy of the Student
Handbook with signature of
TED Document Checklist - AREA IV (Support to Students) 98
Author: DR. VERONICA C. FERRER
Copyright 2011-530

E.7.3 policies and regulations student and parent/guardian


governing the scholarships/grants MOA if any
Orientation in the department
level
Consultation meeting/s with
the scholars, parents and
Dean of OSA if available
Other relevant documents

Requirements submitted by
students before enrollment or
before signing the clearance of
scholars
There is monitoring of Schedules of meeting/s or
E.8 scholars/grantees performance minutes of meeting conducted
to enable them to maintain their by the grantor or the institution
scholarship grants. Result of co-curricular and
extra-curricular evaluation of
students
Evaluation survey conducted
for this purpose if available
Other relevant documents

Policies or guidelines from the


sponsoring agency/cies
Institutional policy for fund
generation from external
funding agencies
There is a scheme for fund All documents showing
generation from sponsors, linkages of scholarships
E9
benevolent individuals, programs, MOA of scholarship
institutions and/or organizations grants etc
List of government agencies
and private organizations and
the amount granted per
semester and the number of
scholars per grant
Other relevant documents

F. CO-CURRICULAR AND EXTRA-CURRICULAR PROGRAMS AND ACTIVITIES

Action Plan of OSA Dean or


the Campus Coordinator
Calendar of Activities
Program of Activities
Pictures of activities as
reflected in the calendar (size
Activities are designed to 3R)
F.1 enhance students total School Newsletter publishing
development. the different activities
participated in by students
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents
TED Document Checklist - AREA IV (Support to Students) 99
Author: DR. VERONICA C. FERRER
Copyright 2011-530

Matrix of faculty adviser/s


showing the highest
educational qualification, area
F.2 There are qualified and of specialization, length of
competent faculty advisers for the service, status and other
different organizations and clubs. information with picture
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available

The following opportunities are


F.3 offered at the Office of Student
Services to provide for the varied
interests/ talents of the students:

List of accredited clubs and


organizations
SSG/SSGF Student Officers
Profile with pictures. Indicate
the position of the students
Samples of Constitution and
By-Laws specifically for
SSG/SSGF
Program of Activities by
F.3.1 student councils and organization/club
organizations Accomplishment Report by
club/organization including
pictures with complete label
Accomplishment report of the
Dean OSA then highlight the
needed data
Newsletter/School publication
featuring the activities of the
organization/s
Evaluation survey rated by
students, faculty member,
school officials and other
stakeholders if available
Other relevant documents

Student Officers Profile with


pictures. Indicate the position
of the students
Constitution and By-Laws (if
applicable)
Action Plan
Program of Activities
Accomplishment Report
F.3.2 cultural groups; including pictures with
complete label
Accomplishment report of the
Dean OSA then highlight the
needed data
Newsletter/School publication
featuring the activities of the
TED Document Checklist - AREA IV (Support to Students) 100
Author: DR. VERONICA C. FERRER
Copyright 2011-530

organization/s
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Student Officers Profile with


pictures. Indicate the position
of the students
Constitution and By-Laws (if
applicable)
Action Plan
Program of Activities
Accomplishment Report
including pictures with
F.3.3 sports and recreational activities
complete label
Accomplishment report of the
Dean OSA then highlight the
needed data
Newsletter/School publication
featuring the activities of the
organization/s
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Student Officers Profile with


pictures. Indicate the position
of the students
Constitution and By-Laws (if
applicable)
F.3.4 spiritual development activities Action Plan
Program of Activities
Accomplishment Report
including pictures with
complete label
Accomplishment report of the
Dean OSA then highlight the
needed data
Newsletter/School publication
featuring the activities of the
organization
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Accomplishment Report and


documentation of activities
related to academic contests
sponsored/spearheaded by
the Office of Student Affairs,
different departments,
TED Document Checklist - AREA IV (Support to Students) 101
Author: DR. VERONICA C. FERRER
Copyright 2011-530

organizations, clubs including


pictures with complete label
F.3.5 academic contests (e.g quiz (size 3R)
shows, debates, etc.); Newsletter featuring the
different activities
Accomplishment report of
Dean-OSA then highlight the
needed portion
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Action Plan of OSA then


highlight the portion
Calendar of Activities (OSA)
then highlight the needed
portion
Accomplishment Report and
documentation of trainings,
seminars, fora and
conferences sponsored by the
F.3.4 trainings/seminars/fora/ Office of Student Affairs,
conferences different departments,
organizations, clubs including
pictures with complete label
(size 3R)
Newsletter featuring the
different activities
Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Documentation of other
activities sponsored by the
F.3.5 others (specify) __________ Office of Student Affairs,
different departments,
organizations, clubs including
pictures with complete label
(size 3R)

Guidelines/System of
Awarding the Incentives and
Recognition for Outstanding
A system of incentives, Organizations/Clubs and other
recognition and awards for individual recognition
F.4 outstanding achievements in co- Sample of Evaluation Sheet
curricular and extra-curricular for the Selection
activities is established. Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents
TED Document Checklist - AREA IV (Support to Students) 102
Author: DR. VERONICA C. FERRER
Copyright 2011-530

F.5 A regular evaluation of students


co-curricular activities is
conducted.

Evaluation mechanism for co-


curricular activities of students
Samples of used evaluation
sheet with rating generated
F.5.1 students participate in evaluating from students
co-curricular activities Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents

Summary of evaluation results


Action taken by the office or
F.5.2 evaluation results are taken into personnel concerned to
consideration in improving or address the comments or
revising the co-curricular recommendations of the
programs; students
Other relevant documents

Complete
list of student
membership in all
organizations duly signed by
F.6 The students are involved in adviser
organizations, if any. Evaluation survey rated by
students, faculty members,
school officials and other
stakeholders if available
Other relevant documents