Area 4-Support To Students (TED)

TED Document Checklist - AREA IV (Support to Students) 71
Author: DR. VERONICA C. FERRER

Copyright 2011-530
UNDERGRADUATE TEACHER EDUCATION PROGRAM

AREA IV
SUPPORT TO STUDENTS
Highlighted
BS Sub- Provision Sources of Data/
Benchmark Statements (BS)
No. BS A Documents For Exhibit
A E
E
A. STUDENT SERVICES PROGRAM (SSP)
Organizational Structure
Objectives
A.1 One folder only
1.
The objectives of the Student College/University VMGO
Services Program are focused on OSA VMGO
students welfare, growth and Copy of approved Student
development. Services Program
2. The objectives are in
Evaluation survey rated by
consonance with the mission, students and faculty members
goals, and objectives of the if available
Institution.
3. The objectives are clearly
A.2 defined.
A.3
Student Handbook
Documents to prove that the
A.4 They are known and understood Student Services Programs
by the students, faculty and are widely disseminated and
administration. understood by different
stakeholders.
students, faculty and
administration if available
Other documents pertinent to
the statement
Student Services Unit (SSU)
Picture of OSA Office inside

A.5 The Institution has a Student and outside
Services Unit (SSU) Evaluation survey rated by
Organizational Structure of
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The SSU has an organizational OSA including functions of

A.6 structure which shows its each staff
relationship with other units. Evaluation survey rated by
Educational portfolio of OSA

Dean and Campus Student
A.7 The SSU is headed by a qualified Affairs Coordinators
staff. Evaluation survey rated by
Organizational Structure by
Campus
The SSU is staffed with qualified Profile of staff in matrix form
personnel. with picture (educational
A.8
qualification)
5-Year Development
Plan/Program
Accomplishment report of OSA
Dean
The SSU plans, implements, Communication letters to
A.9 monitors and coordinates student different campuses and offices
services. in the College/University
Newsletter showing
institutional programs under
the Office of Student Affairs
Complete documentation of all
OSA activities for the whole
year including pictures,
programs, minutes of meetings
and other related documents
Other related documents
There is a continuing and Evaluation tool for Student

A.10 systematic evaluation of the Services Program
effectiveness of student services
program.
Administrative Support
Organizational Structure by
unit under OSA
Pictures of facilities by Unit
Inventory of facilities,
equipment and supplies by
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The various student services are Unit

A.11 provided with adequate MRs of equipment issued to
personnel, physical facilities, OSA Campus Coordinators
equipment and materials. Samples of RIS for
supplies/materials
Other related documents for
exhibit
Approved Institutional
There is a sufficient allocation for Appropriation then highlight
A.12 Student Personnel Services the portion for Student
(SPS) in the budget of the Services
College or Institution. Approved PRE and PPMP per
unit
Plantilla position of OSA

personnel
The SPS staff and personnel Service record
A.13 receive salaries commensurate Samples of payroll for
with their professional permanent items and job
qualification, position and nature orders
of work. Recommendation letter
indicating the salary rate for
the job orders and students
aides etc.
Minutes
of meeting and
attendance record during
Strategic Planning
The SPS is represented in the Pictures during meetings and
A.14 policy and decision-making strategic planning (size 3R)
bodies of the College or Minutes of meeting and
Institution. attendance record during
Academic and Administrative
Councils meeting (highlight
the needed portion)
Approved Long Term

Development Plan and Action
Plan of the OSA
The programs and activities of the
SPS are recognized and given
Approved
A.15 communication/request letters
time for implementation by the
for school activities
Administration.
Approved Calendar of
Activities of the office
Pictures for documentation
Record of business
transactions and releasing
records
Personal comments of the
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students and other clienteles

retrieved from suggestions box
There is evidence of prompt, if theres any
A.16 courteous and efficient services in Highlight the portion in the
the handling of business school publication or dept
transactions with students. newsletter regarding the
comments of the students
concerning the flow of
transactions in the OSA
Accomplishment report of
Dean of Student Affairs
Result of clienteles evaluation
in the different services
rendered by OSA
B. ADMISSION AND RETENTION
Admission
Highlight the portion in the

Student Manual/College or
University Code
Dept. Bulletin of Information
There is an established system of regarding recruitment,
B.1 student recruitment, selection and selection and admission then
admission. highlight the portion
Exhibit the portion in the
Student Handbook
Copy of approved policy and

guidelines on selection and
admission of
department/college/institute
Brochures/Flyers/Tarpaulin/Po
sters/Bulletin of Information
Portion in the Student
The policies and procedures on Handbook
B.2 selection and admission of Newsletters regarding the
students are disseminated and dissemination of policies
implemented. Program of Activities during
general assembly or
orientation program of
students and parents then
highlight the portion
Minutes of dept meeting in the
information campaign
regarding the different policies
of the school particularly for
students
administration including
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parents if available
CHED Memo related to

The Institutions selection and selection, and admission of
B.3 admission criteria/requirements students
conform with those prescribed by Institutions Selection and
CHED. Admission Policy
Other related documents that
can prove its existence
B.4 Student admission records as

enumerated below are available
and filed:
Data of student enrollment in 3

to 5 years from the date of
accreditation backward filed at
the OSA
Graphical presentation of
B.4.1 enrollment trends; enrollment trend by year filed
at the Office of Student Affairs
Posted data of enrollment for
the program under survey in
the departments bulletin board
and Office of the Registrar
Data of student drop-out in 3

accreditation backward in
B.4.2 drop-out rate; matrix form
Separate the male from female
in the form/list
Authenticated or original copy

from the PRC
B.4.3 licensure examination results and Graphical presentation
passing percentage; showing the number of takers,
passers and students who
failed
Completed or on-going
B.4.4 employability of Graduate Tracer
graduates/graduate tracer; Research study related to
employability
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Data of student transferees in

3 to 5 years from the date of
accreditation backward in
B.4.5 student transferees; and matrix form
Separate the male from female
Number of students by area of

specialization in matrix within 3
B.4.6 student classification by accreditation backward duly
specialization signed by concerned school
officials
Portion/Page from the Student

Manual or Student Handbook
Waiver or Promissory Note for
grade or requirement
deficiencies
Consultation with parents if
available
Documents to prove that
retention policy of department
B.5 A system of student retention is is properly implemented
properly implemented. Other related documents that
students, faculty members and
other stakeholders if available
Bulletin of Information by
department/college
Posters/Tarpaulin displayed in
the department/college
Student Manual
Student Handbook
Logbook for recipients of
Student Handbook
Retention policies and
procedures are clearly defined, Newsletters publishing the
widely disseminated and well- retention policies and
B.6 procedures
understood by faculty and
students. Program of Activities during
general assembly and
orientation program of
students, parents and faculty
then highlight the portion
Minutes of dept meeting in the
information campaign
regarding the different policies
of the school then highlight the
portion
students, faculty and other
stakeholders if available
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Other relevant documents
BOT/BOR resolution on
admission and retention
Retention policies are approved policies
B.7 by the Academic Council and the Endorsement letter of
Board of Regents/Trustees of the Academic Council to
concerned Institution.. BOT/BOR
C. GUIDANCE PROGRAM
C
The head of the Guidance and Authenticated photocopy of
Counseling Unit/Department and the licenses of all guidance
C.1
all guidance counselors are counselors
licensed.
Organizational Structure of the

C.2 The Guidance Program Service is Guidance Office with pictures
headed by at least an MS in Educational qualifications of
Guidance Counseling and the Guidance Personnel in
supported by qualified staff. matrix form plus all the
necessary credentials like
TOR and license
Copy of Orientation Program

Pictures of activity (size 3R)
The orientation program is aimed Attendance record if available
at the students adjustment to Evaluation survey rated by
C.3
college life. students, faculty members and
Calendar of activities then

highlight the orientation
Action Plan of the Guidance
C.4 It is conducted regularly at the Office then highlight the
start of the school year. portion
Copy of Special Orientation

Program
Pictures of activity (size 3R)
Special orientation activities are Attendance record if available
C.5 arranged for transferees and Evaluation survey rated by
returning students. students, faculty members and
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Filing cabinet with individual

C.6 Every student has an updated folder of students
profile that is regularly filed at the Document/s to prove that
guidance office. records of students are being
updated regularly
The guidance counselor Separate room for students

C.7 maintains confidentiality of the records or filing cabinet with
individual record of students. lock
Testing Program of the

Guidance Office
Action plan where the program
for evaluation of students are
There is a systematic and reflected then highlight the
C.8 continuing testing program. portion
Accomplishment Report of the
Guidance Office then highlight
the needed portion
A variety of tests and evaluative Different evaluative tools of

C.9 tools are used in Guidance Office
guidance/counseling services. Evaluation survey rated by
students if available
File of evaluation results

Results are readily available to Summary result of
the students to guide them in interpretation
C.10
making decisions regarding their Evaluation survey rated by
academic life. students if available
File of evaluation results

Summary result of
Results are utilized in designing interpretation
C.11 activities to meet students needs.
Bulletin board with posted

Relevant educational, occupational information
C.12 occupational, and social Communication letter coming
information is available. from community or
government offices for open
hiring
Invitation letters for
educational and skill training of
students
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Document to prove that the

information is widely
disseminated
Communication letter or office
memo of OSA Head informing
Information is up-to-date, all departments of the updates
C.13 organized and disseminated to Program of Activities to
the students. students
Minutes of meeting in general
assembly or related activity
Files of invitation and others
CHED Memo on Counselor-

Student Ratio
C.14 Counselor-student ratio meets Total number of enrollment by
CHED requirements. dept.
Logbook for counseling
purposes
Picture of counseling office

and other places for guidance
services with complete
C.15 The Counseling Office has
facilities for particular student/s. label/description (size 3R)
List of facilities and MRs
granted to Guidance Office
Communication letter/Office
The counseling service is Memo to adviser/Department
C.16 coordinated with the faculty Chairs/faculty concerned
concerned. informing them of the
counseling service
Logbook for counseling
purposes
Other relevant document
Evaluation tool for Guidance

A device for evaluating regularly Program
C.17 the guidance program exists.
Other relevant document
Placement and Follow-Up Services
Room for placement services

Logbook or any record to
prove that the guidance office
The school provides placement has an existing placement
C.18 services to prospective service
graduates. Evaluation survey rated by
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Composition of BOT/BOR
showing the alumni
representative
Activities of the College with
participation of Alumni
The school maintains liaison with Communication letter to
C.19 its alumni and involves them in Alumni Association
school affairs. Action Plan of OSA concerning
alumni affairs
students, faculty members,
alumni and other stakeholders
if available
Action Plan of OSA including

the communication letter to
different agencies for possible
Through the Guidance Office, the hiring/employers of graduates
C.20 school links with industries and Records of linkages with
other prospective employers of NGOs, LGUs and other
graduates. government organizations
if available
Action Plan of OSA then

highlight the career guidance
program of the College
Program of Activities and
Career guidance is provided to attendance record
C.21 enable students to choose Picture/s with complete
appropriate program/major narration of activity (size 3R)
course. Evaluation survey rated by
if available
follow-up of graduates
C.22 performance on the job
(employment)
Action Plan of OSA and the

Guidance Office including the
follow-up activity for graduates
who are actually working in the
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field
Statement or letter from the
C.22.1 employer/s of graduates
awards received; and.
stating the job performance
Proof of receipts or letters sent
to employers asking for the
comments on the
working/teaching performance
of graduates
Proof of awards received by
the graduate
key positions in private and Certification of the employer or

C.22.2 government agencies. immediate supervisor for the
present position of the
graduate
Letter of request
Follow-up of graduates Action Plan of OSA and the

C.23 performance on the job Guidance Office then highlight
(entrepreneurship). the follow-up activity for
graduates who are actually
working in the field
Visitation to graduates with
own business with certificate
C.23.1 Successful enterprise of appearance and pictures
Written report of the guidance
counselor on the result of the
visitation if applicable
Pictures of business (size 3R)
C.24 Follow-up of graduates

performance in government
examinations.
high percentage of passing PRC board examination result

C.24.1 Undergraduate Teacher for BEED and BSED programs
Education examination. Other relevant documents
D. OTHER STUDENT SERVICES
Health Services (c/o Medical and Dental Personnel)
Profile of Medical and Dental

staff
Educational qualification
presented in matrix form with
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Health programs and services for pictures (size 3R)

D.1 the students are provided by Program of activities of
professionally trained personnel. medical and dental unit
Accomplishment report with
pictures if possible
school officials and other
Complete MRs of supplies and

equipment with supporting
pictures and label
Inventory Report
The medical/dental units are Logbook of supplies if
D.2 provided with supplies and available
equipment. Requisition letter and
procurement receipts of
medical/dental supplies and
equipment
Program of Activities (weekly

or monthly)
Action Plan
Communication letter to
Health programs and services are parents
available to students including Copy(sample) of students
D.3 up-to-date information to parents case regarding health problem
or guardians whenever students Logbook of daily services
have serious health problems rendered (maybe photocopied)
D.4 There is a continuing

medical/dental program designed
for:
Medical/Dental program for

diagnostic then highlight
Logbook for this purpose
D.4.1 diagnostic purposes; Evaluation survey rated by
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Medical/Dental program for

first-aid then highlight
D.4.2 first-aid; and Logbook for this purpose
Medical/dental program for

prevention and prophylaxis
D.4.3 prevention and prophylaxis then highlight
Logbook for this purpose
Food Services (c/o Canteen Personnel)
Copy of Sanitary Permit

Pictures of canteen showing
different angles w/ complete
label (size 3R)
Comments from the clientele
A clean and comfortable place for regarding food service from
D.5 serving meals is provided. the suggestion box if available
clientele if available
Displayed Menu for the week

Pictures of food being served
(size 3R)
D.6 Nutritious and well-balanced Evaluation survey rated by
meals are served. students, faculty members,
Policies on pricing
Displayed menu with
price/amount (size 3R)
D.7 Food items are reasonably priced Evaluation survey rated by
Picture/s inside and outside

Copyright 2011-530
canteen vicinity (size 3R)

Sanitary permit
Cleanliness report of
staff/janitor especially in the
kitchen
Written report or
accomplishment report of the
operations manager or
canteen supervisor
D.8 There is a sanitary and well- Minutes of meeting regarding
supervised kitchen the cleanliness of the canteen
Posted rules and regulations
inside the kitchen especially in
the handling and serving of
food
Pictures of canteen staff/food
handlers while serving the
food wearing appropriate
attire/outfit
Organizational structure of the

canteen management with
picture
A sufficient department and Educational qualification of
D.9 health-certified competent staff personnel with attached PDS
manage the canteen. Medical Examination Report of
staff
Performance evaluation of
canteen personnel rated by
superior/head
Sports Development Program (c/o Sports Director)
Document showing policies

and procedures in the
selection of athletes
BOT/BOR approval for these
Policies and procedures are policies
implemented in the selection of Posting of notices and
D.10
athletes. screening of applicants
Pictures of screening sessions
(try-out sessions)
school officials if available
Copy of scholarship program

for athletes
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Official list of student who

granted scholarships and other
Financial support and/or benefits
D.11 scholarships are available to Samples of students
deserving athletes. registration form stamped as
scholar by the Cashiers Office
Picture of office or department

(size 3R)
Pictures of equipment with
complete label or description
The Sports Services Unit is of equipment (size 3R)
D.12 provided with the necessary MRs of facilities, equipment,
facilities, equipment, supplies and supplies and materials
materials. Inventory Report
Requisition letter and
procurement receipts of sports
supplies and equipment
Financial report from the
Accounting Office for the
expenditures made relative to
Sports Development Program
Assessment tool in evaluating

the performance of PE and
Sports activities
Minutes of post conference
There is a regular monitoring and every after sports
D.13 evaluation of sports activities. activities/Intramurals and the
like
Sports Director
Student Publication (c/o Office of School Publication)
Portion in the Student Manual

and other related guidelines
governing student publication.
There are policies and guidelines Highlight only the part
D.14
governing student publications. Evaluation survey rated by
Copyright 2011-530

Profile of editorial staff and

D.15 Student publication is managed adviser/s with qualifications in
by an editorial board assisted by matrix form with pictures
competent adviser/s Certificates of trainings,
awards attended by staff and
adviser/s
Copy of publication
Sample copies of school paper

and all newsletter/publications
The school paper is regularly issued by the School Organ
D.16 published with at least one issue Evaluation survey rated by
per semester. students, faculty members,
Pictures of the office in and out

(size 3R)
Inventory of facilities,
There is a publication office equipment, supplies and
D.17 provided with the necessary materials
facilities, equipment, supplies and MRs of equipment to person
materials. in-charge
Sample copies of publication

The content of the publication Evaluation survey rated by
D.18 reflects the students ideas, students, faculty members.
opinions and concerns. School officials and other
The publication highlights and Sample copies of publication

documents the students Evaluation survey rated by
D.19 achievements, activities and students, faculty members.
performance in both academic School officials and other
and non-academic endeavors. stakeholders if available
D.20 The performance of the Evaluation Instrument for this

Publication Unit is regularly purpose
Copyright 2011-530
evaluated.
Socio-Cultural Development Program (c/o Dir of Cultural & Historical Affairs)
Approved Socio-Cultural
Development Program
D.21 The Institution has a socio- Calendar or Program of
cultural development program. Activities
students, faculty members.
School officials and other
Calendar of Activities
Program of Activities
Pictures of activities (size 3R)
D.22 The socio-cultural activities are Accomplishment Report
regularly conducted Evaluation survey rated by
Copy of socio-cultural program

of the College/University or
similar document then
highlight the needed portion
Pictures of activities (size 3R)
The activities develop and Accomplishment Report of the
D.23 enhance the students creativity Unit Head/Coordinator
and skills Evaluation survey rated by
Evaluation result for this

purpose
Submitted monthly
The socio-cultural activities are accomplishment
D.24 periodically monitored and Other relevant document
evaluated.
D.25 The financial assistance program

includes the following:
Copy of financial assistance

program or the socio-cultural
program of the
College/University or similar
document then highlight the
portion for academic
scholarship
Copyright 2011-530
Copy from the Student

Manual
Unit Head/Coordinator then
Master list of students who
were granted with this privilege
duly signed by concerned
D.25.1 official/s
academic scholarships;
Financial report from
Accounting Office on
expenditures for this purpose
then highlight the needed
portion

program of the
D.25.2 educational loans; portion for educational loans
Manual
official/s
portion

program of the
portion for student
assistantship
Manual
D.25.3 highlight the needed portion
Copyright 2011-530
student assistantship; Master list of students who

official/s
portion

Manual
Approved list of students who
attended workshops, seminars
and trainings related to socio-
cultural activities duly signed
by concerned official/s
Travel Orders of Students
assistance to students who expenditures for this purpose
D.25.4 attend workshops, seminars and then highlight the needed
other training opportunities; portion
Issue/s of school publication or
newsletter publishing these
seminars, trainings etc
Unit Head/Coordinator

of the College or similar
needed portion
Manual
Approved list of students who
received grants duly singed by
concerned official/s
D.25.5 grants-in-aid Accounting Office on
portion
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Manual
Approved list of privileges
received by players/athletes
official/s
D.25.6 Accounting Office on
varsity players and athletes expenditures for this purpose
privileges; then highlight the needed
portion
Copy of Socio-Cultural
Program of the
D.25.7 privileges to members of school needed portion
bands and cultural groups; and Copy from the Student
Manual
Approved list of privileges
received by band and cultural
group members duly signed by
concerned official/s
Copies of students registration
form attested by the Cashiers
Office
portion
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D.25.8 other (specify) _________ Other privileges given to

students who are members of
sports and socio-cultural
groups
Housing Services (optional)
Portion in the Administrative

Manual/College or University
There are established policies in Code
D.26 the operation of housing services Copies of Dormitory rules or
(optional). boarding houses rules
students and other clientele if
available
Educational qualification of
personnel in matrix form with
picture
Services are managed by Official designation of housing
D.27 committed, competent and full- personnel with duties and
time staff (optional). responsibilities
personnel in-charge
students and other clientele if
available
Posting of curfew hours, house

D.28 Dormitory rules and regulations rules etc
are enforced Logbook for visitors, checking
in and out of dormitory etc
IDs for visitors (if available)
Accomplishment report of the
personnel in-charge
Pictures and documents to
show the presence of security
force/guard in the vicinity if
theres any
Sample copies of waiver,
agreement or any document
signed by the student-
occupant and parents
Sample copies of case report
or problems encountered by
the personnel in-charge in the
dormitory
students and faculty if
available
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Monitoring and evaluation form

Monthly Report
Year-End Accomplishment
There is a periodic monitoring Report
D.29 and evaluation of dormitories and Written report on the status of
present boarding houses. boarding houses outside the
school premise
Documents to show the
visitation of boarding houses
(picture, certificate of
appearance, etc)
The School coordinates with Certificate of Appearance

D.30 operators and owners of private Status report or
boarding houses for students accomplishment report
housing needs and safeguards Communication letter
the student boarders welfare Other relevant documents
E. SCHOLARSHIP/GRANTS
Scholarship Program of OSA

Copy from the Student Manual
then highlight only the needed
portion
Dean
The Institution implements a List of receipts or registration
functional and continuing forms of scholars duly signed
E.1
scholarship program. by concerned official/s
One folder only: Copy of pages from the

Student Manual/College or
University Code
Communication letter
Documents to prove the
presence of the following:
E.2 The College provides privileges,
a. Free or discounted school fees
such as:
(E.2.1)
b. Monthly stipend/allowance
(E.2.2)
c. Book allowance (E.2.3)
d. Housing (optional E.2.4)
e. Other given privileges (E.2.5)

Copyright 2011-530

portion
Copy of pages from the

Student
There are policies and guidelines Manual/College/University
E.3 implemented in the selection and Code (highlight only the
retention of academic scholars. portion)
Other guidelines if there are
any
There are policies and guidelines

E.4 implemented in the selection and
retention of grantees as follows:

Student
Manual/College/University
Code (highlight only the
portion)
Other guidelines in the
availment of this privilege if
E.4.1 dependent children of faculty and any
staff; Master list of students who
availed this policy/privilege
official/s
Samples of registration form
attested by the Cashiers
Office

Student
portion)
any
CHED Memo No. 15, s. 2009
Copyright 2011-530
E.4.2 dependent children of barangay 1991 Local Government Code

officials; Master list of students who
official/s
Sample copies of registration
form

Student
portion)
any
CHED Memo (RA 7722) & IRR
(RA 8371) for IPs
E.4.3 indigenous groups; Master list of students who
official/s
Office

Student
portion)
E.4.4 handicapped persons; and
any
CHED Memo (RA 7722) & IRR
of RA 8371 Rule 3 for
students with special needs
official/s
Office
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1987 Constitution
RA 7722
RA 8371
Magna Carta for Students Act
E.4.5 others, as mandated by law of 2007
(please specify)___________ CHED Memo No. 15, s. 2009
1991 Local Government Code,
Paragraph 4, Section 393
E.5 There are policies and guidelines

implemented in the selection and
retention of the members of:
Copy of these policies and

guidelines from the pages of
Student
portion)
E.5.1 dance troupes;
granted this privilege
official/s
Office

Student
E.5.2 dramatic guild; portion)
official/s
Office

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Student
portion)
E.5.3 choral groups; Master list of students who
official/s
Office

Student
portion)
E.5.4 school band/drum and

bugle
corps; and
official/s
Office

Student
E.5.5 other cultural groups Code (highlight only the
portion)
official/s
Office

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Student
There are policies and guidelines Code (highlight only the
E.6 implemented in the selection and portion)
retention of athletes/varsity Master list of students who
players. granted this privilege
official/s
Office
E.7 The scholars/grantees are

informed of their responsibilities
concerning:
Complete documentation of
orientation program for these
scholars/grantees conducted
by OSA
Sample copy of the Student
Handbook with signature of
E.7.1 grade requirements
student and parent/guardian
MOA if any
Orientation in the department
level
Consultation meeting/s with
the scholars, parents and
Dean of OSA if available
by OSA
E.7.2 duration/time frame of grants or
student and parent/guardian
scholarships
MOA if any
level
by OSA
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E.7.3 policies and regulations student and parent/guardian

governing the scholarships/grants MOA if any
level
Requirements submitted by
students before enrollment or
before signing the clearance of
scholars
There is monitoring of Schedules of meeting/s or
E.8 scholars/grantees performance minutes of meeting conducted
to enable them to maintain their by the grantor or the institution
scholarship grants. Result of co-curricular and
extra-curricular evaluation of
students
Evaluation survey conducted
for this purpose if available
Policies or guidelines from the

sponsoring agency/cies
Institutional policy for fund
generation from external
funding agencies
There is a scheme for fund All documents showing
generation from sponsors, linkages of scholarships
E9
benevolent individuals, programs, MOA of scholarship
institutions and/or organizations grants etc
List of government agencies
and private organizations and
the amount granted per
semester and the number of
scholars per grant
F. CO-CURRICULAR AND EXTRA-CURRICULAR PROGRAMS AND ACTIVITIES
Action Plan of OSA Dean or

the Campus Coordinator
Calendar of Activities
Pictures of activities as
reflected in the calendar (size
Activities are designed to 3R)
F.1 enhance students total School Newsletter publishing
development. the different activities
participated in by students
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Matrix of faculty adviser/s

showing the highest
educational qualification, area
F.2 There are qualified and of specialization, length of
competent faculty advisers for the service, status and other
different organizations and clubs. information with picture
The following opportunities are

F.3 offered at the Office of Student
Services to provide for the varied
interests/ talents of the students:
List of accredited clubs and

organizations
SSG/SSGF Student Officers
Profile with pictures. Indicate
the position of the students
Samples of Constitution and
By-Laws specifically for
SSG/SSGF
Program of Activities by
F.3.1 student councils and organization/club
organizations Accomplishment Report by
club/organization including
pictures with complete label
Dean OSA then highlight the
needed data
Newsletter/School publication
featuring the activities of the
organization/s
students, faculty member,
Student Officers Profile with

pictures. Indicate the position
of the students
Constitution and By-Laws (if
applicable)
Action Plan
Accomplishment Report
F.3.2 cultural groups; including pictures with
complete label
needed data
Copyright 2011-530
organization/s

of the students
applicable)
Action Plan
including pictures with
F.3.3 sports and recreational activities
complete label
needed data
organization/s

of the students
applicable)
F.3.4 spiritual development activities Action Plan
including pictures with
complete label
needed data
organization
Accomplishment Report and

documentation of activities
related to academic contests
sponsored/spearheaded by
the Office of Student Affairs,
different departments,
Copyright 2011-530
organizations, clubs including

F.3.5 academic contests (e.g quiz (size 3R)
shows, debates, etc.); Newsletter featuring the
different activities
Dean-OSA then highlight the
needed portion
Action Plan of OSA then

highlight the portion
Calendar of Activities (OSA)
portion
Accomplishment Report and
documentation of trainings,
seminars, fora and
conferences sponsored by the
F.3.4 trainings/seminars/fora/ Office of Student Affairs,
conferences different departments,
(size 3R)
Newsletter featuring the
different activities
Documentation of other
activities sponsored by the
F.3.5 others (specify) __________ Office of Student Affairs,
different departments,
(size 3R)
Guidelines/System of
Awarding the Incentives and
Recognition for Outstanding
A system of incentives, Organizations/Clubs and other
recognition and awards for individual recognition
F.4 outstanding achievements in co- Sample of Evaluation Sheet
curricular and extra-curricular for the Selection
activities is established. Evaluation survey rated by
Copyright 2011-530
F.5 A regular evaluation of students

co-curricular activities is
conducted.
Evaluation mechanism for co-

curricular activities of students
Samples of used evaluation
sheet with rating generated
F.5.1 students participate in evaluating from students
co-curricular activities Evaluation survey rated by
Summary of evaluation results

Action taken by the office or
F.5.2 evaluation results are taken into personnel concerned to
consideration in improving or address the comments or
revising the co-curricular recommendations of the
programs; students
Complete
list of student
membership in all
organizations duly signed by
F.6 The students are involved in adviser
organizations, if any. Evaluation survey rated by

Area 4-Support To Students (TED)

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Area 4-Support To Students (TED)

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TED Document Checklist - AREA IV (Support to Students) 71

Author: DR. VERONICA C. FERRER

UNDERGRADUATE TEACHER EDUCATION PROGRAM

A. STUDENT SERVICES PROGRAM (SSP)

A.1 One folder only

Student Services Unit (SSU)

Picture of OSA Office inside

The SSU has an organizational OSA including functions of

Educational portfolio of OSA

There is a continuing and Evaluation tool for Student

The various student services are Unit

Plantilla position of OSA

Approved Long Term

students and other clienteles

B. ADMISSION AND RETENTION

Highlight the portion in the

Copy of approved policy and

CHED Memo related to

B.4 Student admission records as

Data of student enrollment in 3

Data of student drop-out in 3

Authenticated or original copy

Data of student transferees in

Number of students by area of

Portion/Page from the Student

Other relevant documents

Organizational Structure of the

Copy of Orientation Program

Calendar of activities then

Copy of Special Orientation

Filing cabinet with individual

The guidance counselor Separate room for students

Testing Program of the

A variety of tests and evaluative Different evaluative tools of

File of evaluation results

File of evaluation results

Bulletin board with posted

Other relevant documents

Document to prove that the

CHED Memo on Counselor-

Picture of counseling office

Evaluation tool for Guidance

Placement and Follow-Up Services

Room for placement services

students, faculty members and

Action Plan of OSA including

Action Plan of OSA then

Action Plan of OSA and the

key positions in private and Certification of the employer or

Follow-up of graduates Action Plan of OSA and the

C.24 Follow-up of graduates

high percentage of passing PRC board examination result

D. OTHER STUDENT SERVICES

Health Services (c/o Medical and Dental Personnel)

Profile of Medical and Dental

Health programs and services for pictures (size 3R)

Complete MRs of supplies and

Program of Activities (weekly

D.4 There is a continuing

Medical/Dental program for

Medical/Dental program for

Medical/dental program for

Food Services (c/o Canteen Personnel)