RTC VII

POLICIES AND PROCEDURES

Borrowing of Tools and Equipment

1.0 Purpose, Scope and Terminology

1.1 Purpose

The purpose of the procedure is to document the borrowing of tools and

equipment.

1.2 Scope

The procedure covers the borrowing of tools and equipment to ensure

proper use of tools and equipment in the respective workshops.

1.3 Terminology

Tool Keeper refers to a person and/or trainee responsible in the proper

handling and inventory of tools and equipment.

Equipment it includes such as CNC Lathe/Milling Machines,

Conventional Lather/Milling Machines, Refrigerator, Air Conditioning
Equipment, Engines, Sewing/Edging Machines, Computers, Grinder, Drill,
Multi-Tester, etc.

Tools it includes such as Screw Drivers, Hammers, Pliers, Wrenches,

Scissors, Steel Rules, Saw, Vernier Caliper, Micrometer, Tube Cutters, etc.

Borrower Slip it refers to a form needed to be filled up by the borrower in

borrowing of tools and equipment.

Trainer refers to a person who is in-charge of the workshop.

2.0 Responsibility

2.1 Responsibility for the Authority and Maintenance of the Procedures

The Center Administrator is responsible in ensuring that the procedure is

observed at the institution level. The Trainer, Supply Officer and QWG
shall give recommendations to the Center Administrator on matters
pertaining to the review and revision of the procedure.

Document No: QAS-BTE-00

RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page:
 2.2 Responsibility for the Implementation of the Procedure

The implementation of the procedures is the joint responsibility of the

Center Administrator, VIS, Trainer and Supply Officer.

3.0 Procedures

3.1 Flowchart

Trainer Trainee Tool Keeper

Stage 1 S

Conducts Borrow Tools or Issue

orientation Equipment Borrowers Slip
Ref. 3.2.1 Ref. 3.2.2 Ref. 3.2.3

Fill-up
Assigns Tool Keeper Borrowers Slip
Ref. 3.2.3

Submits Check availability of

Borrowers Slip Tools/Equipment
Ref. 3.2.3 Ref. 3.2.3

No
END Available?

Yes
Check conditions
of issued Issue Tools/
Tools/Equipment Equipment
Ref. 3.2.3 Ref. 3.2.3

No Replace the
Tools/Equipment to
Ok?
be borrowed
Ref. 3.2.3
Yes
A
Document No: QAS-BTE-00
RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
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 A

Accept
Tools/Equipment
borrowed
Ref. 3.2.3

Read
Stage 2 Manual/Operational
Procedure
Ref. 3.2.4

Use Tools/
Equipment based
on the procedure
Ref. 3.2.4

Clean/Check conditions
of Tools/Equipment
Stage 3 B borrowed
Ref. 3.2.5

Check conditions and

Return borrowed
completeness of Tools/
Tools/Equipment
Ref. 3.2.5
Equipment returned
Ref. 3.2.5

No

B Ok?

Yes
Make sure the Accept Tools/Equipment
Borrowers Slip has and mark the Borrowers
mark returned Slip returned and keep
Ref. 3.2.5 it on file
Ref. 3.2.5

Document No: QAS-BTE-00

RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page:
 C

Store
Tools/ Equipment
according to layout
Ref. 3.2.5

Conduct inventory of Turnover the Key of

Tools/Equipment with the Tool Room to
the Tool Keeper the Trainer
Ref. 3.2.5 Ref. 3.2.5

Yes
END Ok?

No
Require the Tool Recheck the
Keeper to recheck the tools/equipment
tools/equipment Ref. 3.2.5
Ref. 3.2.5

3.2 Documentation

3.2.1 Conduct orientation Forms Time Inputs to

Frame Procedure
Stage 1
1 hour
The trainer will:
1. Conduct orientation with the trainees
the procedure on how to borrow
tools and equipment.
2. Assign trainees as tool keeper.

Note: All trainees must be given assignment

as tool keeper at least once a month to equip
them with knowledge and skills on how to
issue tools and equipment and how to
handle properly and conduct inventory of
tools and equipment.

3.2.2 Borrow tools/equipment Forms Time Inputs to

Document No: QAS-BTE-00
RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page:
 Frame Procedure
The Trainee will borrow tools/equipment
thru the assigned Tool Keeper

3.2.3 Issuance of Tools/Equipment Forms Time Inputs to

Frame Procedure
1. The Tool Keeper shall issue Borrowers 1 min.
Borrowers Slip. Slip
2. The Trainee shall fill-up the 2 min.
Borrowers Slip, affix signature and
submit it to the Tool Keeper.
3. The Tool Keeper shall check 2 min.
availability of tools/equipment to be
borrowed.
4. If not available, return the filled-up 1 min.
Borrowers Slip to the Trainee.
5. If available, issue to the trainee the
borrowed tools/equipment.
6. The Trainee shall check the
conditions of the issued
tools/equipment.
7. If the condition is not good, return
the tools/equipment immediately to
the Tool Keeper.
8. The Tool Keeper shall replace the
tools/equipment.
9. Issue to the Trainee the borrowed
tools/equipment.

3.2.4 Proper Use of Tools and Forms Time Inputs to

Equipment Frame Procedure
Stage 2

1. Before using the tools/equipment, 2 min. Users Manual

or Operational
the Trainee should refer/read Users
Procedure
Manual and/or Operational
Procedure for safe use.
2. The Trainee can now use the
tools/equipment

Document No: QAS-BTE-00

RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page:
3.2.5 Returning of Borrowed Forms Time Inputs to
Tools/Equipment Frame Procedure
Stage 3

1. Before returning the borrowed tools/ 5 2 min.

equipment, the Trainee shall clean
and check the conditions of
tools/equipment.
2. The Trainee shall now return the
borrowed tools/equipment to the
Tool Keeper.
3. The Tool Keeper check the 2 min.
conditions and completeness of
Tools/Equipment returned.
4. If not in good condition, the Tool
Keeper will not accept the tools/
equipment and inform the Trainer.
5. If in good condition, the Tool
Keeper accept the tools/equipment
and keep the Borrowers Slip on file
with mark returned.
6. The Trainee should make sure that
his/her Borrowers Slip has mark
returned.
7. The Tool Keeper store the Tools/
Equipment according to layout or
proper places.
8. The Tool Keeper shall turnover the
tool room to the Trainer.
9. The Trainer shall conduct inventory
of tools/equipment.
10. If there is missing, require the Tool
Keeper to recheck.
11. If complete, accept the key of the
tool room from the Tool Keeper.

4. Work Instruction

Document No: QAS-BTE-00

RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page:
5. Forms

Form 1
REGIONAL TRAINING CENTER
Arch. Reyes Ave., Cebu City

BORROWERS SLIP

Qualification: ____________________________ Date: __________________________

Description of Tools/Equipment Unit Quantity Remarks

Borrowed by:

_______________________________
(Name & Signature of Borrower)

Released by:

________________________________
Tool Keeper

6. Related information

Document No: QAS-BTE-00

RTC
RTC PROCEDURES MANUAL Issued by Date: 03/18/16
QA SYSTEM Revision Page: