BIOMETRIC AMS USER MANUAL

Contents

1) Login ................................................................................................................................................. 1
a) Home Page ................................................................................................................................. 1
i) Time Format ........................................................................................................................ 2
ii) Colour Coding ...................................................................................................................... 2
2) Employee-Leave ............................................................................................................................... 3
a) One Day Leave Application ........................................................................................................ 3
b) Multiple Days Leave Application................................................................................................ 4
c) History ........................................................................................................................................ 4
d) Leave Cancellation ..................................................................................................................... 4
3) Supervisor-Leave Approval Process ................................................................................................. 4
a) History ........................................................................................................................................ 4
b) Approval/Rejection .................................................................................................................... 5
i) Leave.................................................................................................................................... 5
ii) Cancellation ......................................................................................................................... 5
4) Employee-OD (Out Door Duty / On-Duty) ........................................................................................ 5
a) One Day OD Application ............................................................................................................ 5
b) Multiple Days OD Application .................................................................................................... 6
c) History ........................................................................................................................................ 6
5) Supervisor-OD Approval Process ...................................................................................................... 7
a) History ........................................................................................................................................ 7
b) Approval/Rejection .................................................................................................................... 7
6) Employee-Attendance Regularization .............................................................................................. 7
7) Supervisor-Attendance Regularization Approval Process ................................................................ 8
8) Employee-Punch History .................................................................................................................. 8
 BIOMETRIC AMS USER MANUAL 2014

Login
1. Login in HRIS
2. Go to SSP Menu
3. Click on AMS and AMS-Employee sub-menu.
4. Your AMS Home Page will be displayed.

Home Page
On the Home Page, a Monthly Calendar will be displayed. Here you will be able to view details of
your In time, Out Time, Weekly Off, Leave, Holiday etc at a glance.

If you wish to navigate to previous or next month, you can click on the buttons marked below.

If you wish to navigate to a particular month or date, you can click on the button marked below.

A Calendar Utility will be opened, through which you click on the desired date. The Home Page will
be refreshed accordingly.

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Time Format
1. Time is denoted is HH:MM:SS format
2. 24 Hour clock format is used. Example-
a. 08:53:26 is 8:53 AM
b. 16:11:25 is 4:11 PM
3. In Time and Out Time are denoted as In Time(Out Time)
In Time - 08:53:26 Out Time - 16:11:25

Colour Coding
Present, Absent, Leave Application, Approved Leave, Holiday will be marked in different colours for
ease of understanding.

Colour wise key for the same is given on each screen.

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Employee-Leave

This section will give a step-by-step guideline about leave application, leave application for multiple
days, leave cancellation and leave application history.

One Day Leave Application

1. Click on Leave Menu.
2. Click on Apply
3. Leave Request screen will be opened.

4. Right click on the required date.

5. Click on Apply Leave
6. Leave Request Form will open. The From Date and To Date will be auto-populated and
disabled.
7. Select value in Leave Type drop-down. Enter the required comments in Reason section.

8. Once the required details are correctly entered, click on Apply button.

The Leave application details will be updated on the screen, Leave Request Pending will appear in
Yellow colour; Leave request is approved will appear in green colour; Leave request is rejected
will appear in red colour.

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Multiple Days Leave Application

In case you want to apply leave for a continuous period i.e. more than one day. Click on the first day
of your leave period (with left mouse button) and drag the mouse till the last day of your leave
period. The required leave period will be selected. The next steps are the same as applying for one
day leave.

History

To view your Leave History, please refer to below steps.

1. Click on Leave Menu.

2. Click on History and Self in the sub-menu.
3. Your Leave History will be displayed on the screen.
4. You can sort the details according to leave type, status etc.

Leave Cancellation

Please refer to below steps to cancel a leave application (Approved status)

1. Click on Leave Menu.

2. Click on Cancellation sub-menu.
3. A list of all your leaves will be displayed.

4. Enter the required comments in Cancellation Reason text field.

5. Click on Cancel button to submit the cancellation request.

The Cancellation request details will be updated on the screen and will be displayed in colour codes
in the calendar with entered cancellation reason.

Supervisor-Leave Approval Process

This section will give a step-by-step guideline about leave history of subordinates, leave approval,
and leave cancellation.

History
To view the Leave History of your subordinates, please refer to below steps.

5. Click on Leave Menu.

6. Click on History and Employees in the sub-menu.
7. Leave History of all the sub-ordinates will be displayed on the screen.
8. You can sort the details according to a particular employee name, leave type, status etc.

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Approval/Rejection

Given below are steps to approve/reject leave application and leave cancellation.

Leave

To approve/reject leave application of your subordinates, please refer the below steps-

1. Click on Leave Menu,

2. Click on Approve/Reject and Leave sub-menu.
3. A list of Leave applications will be displayed.
4. To approve a single or multiple applications, select the check-box in that/all those records. You
can also enter the required comments. Click on Approve button.
5. To reject a single or multiple applications, select the check-box in that/all those records. You can
also enter the required comments. Click on Reject button.

Cancellation

To approve/reject leave cancellation of your subordinates, please refer the below steps-

1. Click on Leave Menu,

2. Click on Approve/Reject and Cancellation sub-menu.
3. A list of Leave cancellations will be displayed.
4. To approve a single or multiple cancellations, select the check-box in that/all those records.
You can also enter the required comments. Click on Approve button.
5. To reject a single or multiple applications, select the check-box in that/all those records. You
can enter the required comments. Click on Reject button.

Employee-OD (Out Door Duty / On-Duty)

This section will give a step-by-step guideline about OD application, OD application for multiple days
and OD Application History.

One Day OD Application

1. Click on Out Door Duty Menu.
2. Click on Apply
3. OD Request screen will be opened.

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4. Right click on the date on the required date.

5. Click on Apply OD
6. OD Request Form will open. The From Date and To Date will be auto-populated and
disabled.

7. Enter the required details like Begin Time, End Time as per 24 hour clock format.
8. Once the required details are correctly entered, click on Apply button.

Pending OD request will be shown in Yellow colour, Approved OD will be shown in Green Colour and
Rejected OD will be shown in Red Colour.

Multiple Days OD Application

In case you want to apply OD for a continuous period i.e. more than one day, please refer to below
steps.

1. Click on Out Door Duty Menu.

2. Click on Apply
3. OD Request screen will be opened.
4. Click on the first day of your OD period (with left mouse button) and drag the mouse till the
last day of your OD period. The required leave period will be selected and highlighted. The
next steps are the same as applying for one day OD.

History

To view your OD History, please refer to below steps.

1. Click on OD Menu.
2. Click on History and Self in the sub-menu.
3. Your OD History will be displayed on the screen.
4. You can sort the details according to a particular employee name, leave type, status etc.

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 BIOMETRIC AMS USER MANUAL 2014

Supervisor-OD Approval Process

This section will give a step-by-step guideline about OD history of subordinates and
approval/rejection of OD.

History

To view the OD History of your subordinates, please refer to below steps.

5. Click on OD Menu.
6. Click on History and Employees in the sub-menu.
7. OD History of all the sub-ordinates will be displayed on the screen.
8. You can sort the details according to a particular employee name, leave type, status etc.

Approval/Rejection

To approve/reject OD application of your subordinates, please refer the below steps-

1. Click on OD Menu,
2. Click on Approve/Reject sub-menu.
3. A list of OD applications will be displayed.
4. To approve a single or multiple applications, select the check-box in that/all those records.
You can also enter the required comments. Click on Approve button.
5. To reject a single or multiple applications, select the check-box in that/all those records. You
can also enter the required comments. Click on Reject button.

Employee-Attendance Regularization
To apply for attendance regularization, please refer to below steps -

1. Click on Attendance Regularization

2. Click on Apply
3. Date wise In Time and Out Time details are displayed.
4. To apply for regularization, click on Regularize link for that record.

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5. A pop-up will open as follows.

6. Enter the correct In Time and Out Time in 24 hour clock format.
7. Once the required details are entered, click on Update link.

Once this request is approved by your supervisor, changes will be reflected in the calendar
accordingly.

Supervisor-Attendance Regularization Approval Process

To approve/reject regularization of subordinates, please refer to below mentioned steps.

1. Click on Attendance Regularization Menu.

2. Click on Approve/Reject
3. A list regularization requests will be displayed.
4. To approve a single or multiple applications, select the check-box in that/all those records.
You can also enter the required comments. Click on Approve button.
5. To reject a single or multiple applications, select the check-box in that/all those records. You
can also enter the required comments. Click on Reject button.

Employee-Punch History

To view your Punch details, please refer to following steps.

1. Click on Punch History menu.

2. Click on Self
3. Your Punch History will be displayed.

You can sort the details as per Punch Date and Punch Time.