SHIP SECURITY PLAN

SHIP SECURITY OFFICER COURSE

UNIVERSITY of TRINIDAD and TOBAGO

 Contents

SHIP SECURITY PLAN.............................................................................................................1

1. Masters Authority......................................................................................................................1
2. Introduction...............................................................................................................................2
3. Definitions..................................................................................................................................3
4. Company and Ship Details.......................................................................................................5
4.1 Company Details..................................................................................................5
4.2 Ship Details..........................................................................................................6
5. Port Facility Security Officer (PFSO)......................................................................................7
5.1 Designation..........................................................................................................7
5.2 Duties and Responsibilities..................................................................................7
6. Company Security Officer (CSO)............................................................................................8
6.1 Designation..........................................................................................................8
6.2 Duties and Responsibilities..................................................................................8
7. Ship Security Officer (SSO)......................................................................................................9
7.1 Designation..........................................................................................................9
7.2 Duties and responsibilities...................................................................................9
7.3 Liaison with Port Facility Security Officers and other Security Officers............9
8. Continous Synopsis Record (CSR).........................................................................................11
9. Ship Security Assessment........................................................................................................12
10. Continuous Security Awareness...........................................................................................13
10.1 Threats to Ships................................................................................................13
10.2 Port Facility Assessment..................................................................................13
11. Performance of Ship Security Duties...................................................................................14
11.1 Duties and responsibilities of security watch...................................................14
11.2 Communication.................................................................................................14
11.3 Briefings...........................................................................................................14
12. Documentation.......................................................................................................................15
12.1 Periodic Reviews..............................................................................................15
12.2 Records.............................................................................................................15
13. Restricted Areas.....................................................................................................................16
13.1 Restricted Areas on the Ship............................................................................16
13.2 Restricted areas................................................................................................16
13.3 Security Level 1................................................................................................17
13.4 Security Level 2................................................................................................17
13.5 Security Level 3................................................................................................17
14. Controlling Access to the Ship..............................................................................................18
14.1 Security Level 1................................................................................................18
14.2 Security Level 2................................................................................................19
14.3 Security Level 3................................................................................................19
15. Monitoring Deck Areas and areas surrounding the Ship..................................................20
15.1 Security Level 1................................................................................................20
15.2 Security Level 2................................................................................................21
15.3 Security Level 3................................................................................................21
 15.4 Differing Security Levels..................................................................................21
16. Embarkation Procedures for Passengers and their luggage........................................................22
16.1 Handling Unaccompanied Baggage................................................................22
16.2 Security Level 1................................................................................................22
16.3 Security level 2.................................................................................................22
16.4 Security level 3.................................................................................................22
17. Procedures for the processing of Cargo...............................................................................23
17.1 Handling of Cargo...........................................................................................23
17.2 Security Level 1................................................................................................23
17.3 Security level 2.................................................................................................24
17.4 Security Level 3................................................................................................24
18. Procedures for Processing Ship Stores.................................................................................25
18.1 Security Measures............................................................................................25
18.2 Security Level 1................................................................................................25
18.3 Security Level 2................................................................................................25
18.4 Security Level 3................................................................................................25
19. Ship/Port Facility Interface..................................................................................................26
19.1 Declaration of Security....................................................................................26
19.2 Example............................................................................................................26
20. Training, Drills and Exercises...............................................................................................27
20.1 Training............................................................................................................27
20.2 SSO knowledge & training...............................................................................27
20.3 Specific shipboard personnel duties.................................................................28
20.4 All other shipboard personnel..........................................................................28
20.5 Drills and exercises..........................................................................................28
21. Contingency Plans.................................................................................................................30
21.1 Security Threats................................................................................................30
21.2 Breaches of Security.........................................................................................30
Security Continuous Record (example)......................................................................................31
Ports of Call List (example)............................................................................................................32
Ship Security Plan

SHIP SECURITY PLAN

1. Masters Authority

Each company shall make a declaration of the masters authority, as required by the ISPS
Code. Dependant on the company, each declaration will be different, but may well state
the following example:

The Master has the overriding authority and responsibility to make decisions which, in the
professional judgement of the master, is necessary to maintain the safety and security of
the ship. If, in the professional judgement of the master, a conflict between any safety and
security requirements applicable to the ship arises during its operations, the master shall
give effect to those requirements necessary to maintain the safety of the ship. In such
cases, the master will implement temporary security measures and shall forthwith inform
the Administration and, if appropriate, the Contracting Government in whose port the ship
is operating or intends to enter. Any such temporary security measures under this
regulation shall, to the highest degree, be commensurate with the prevailing security level.

2. Introduction

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Ship Security Plan

The company will use the introduction to state the purpose of the Ship Security Plan and
will include statements, as examples, as follows:

1. The purpose of the plan is to provide guidance to the master and ship security
officer with respect to awareness, prevention and response with regard to security.

2. This plan is written in accordance with the requirements of SOLAS Annex XI-2
and part A of the International Ship and Port Facility Security (ISPS) Code.

3. This plan has been approved by the Administration and no alteration or revision
shall be made to any part of it without the prior approval of the Administration.

4. This plan will be regularly reviewed and updated.

5. Following an incident in which the plan has been activated, there will be a
thorough review of its effectiveness.

3. Definitions

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Ship Security Plan

The company will clarify all definitions used in the Ship Security Plan to ensure clarity of
understanding. Also if the company uses internal definition, it could be best practice to
outline these definitions here in this chapter. An example of this chapter is as follows:

Security Assessment is a risk-based decision-making tool. It is a systematic and

analytical process to consider the likelihood that a security breach will endanger an asset,
individual or function and, based on that, to identify actions to reduce the vulnerability and
mitigate the consequences of a security breach. The Ship Security Plan is based on the
results of the Security Assessment.

Ship security plan means a plan developed to ensure the application of measures on
board the ship designed to protect persons on board, cargo, cargo transport units, ships
stores or the ship from the risks of a security incident.

Security Survey means an inspection, check and/or audit to control and improve the
mitigation strategy, protective measures and actions in the Ship Security Plan.

Company Security Officer (CSO) means the person designated by the Company for
ensuring that a ship security assessment is carried out; that a ship security plan is
developed, submitted for approval, and thereafter implemented and maintained and for
liaison with port facility security officers and the ship security officer.

Ship Security Officer (SSO) means the person on board the ship, accountable to the
master, designated by the Company as responsible for the security of the ship, including
implementation and maintenance of the ship security plan and for liaison with the company
security officer and port facility security officers.

Port facility is a location, as determined by the Contracting Government or by the

Designated Authority, where the ship/port interface takes place. This includes areas such
as anchorages, layby berths and approaches from seaward, as appropriate.

Port Facility Security Officer (PFSO) means a person at a port facility designated by the
owner of the port facility or shipping company to ensure the security of the port facility
including the development of a port facility plan, including implementation and
maintenance of such a plan. An individual who will liaise with the SSO and CSO.

Designated Authority means the organisation(s) or the administration(s) identified,

within the Contracting Government, as responsible for ensuring the implementation of the
provisions of this chapter pertaining to port facility security and ship/port interface, from
the point of view of the port facility.

Declaration of security means an agreement reached between a ship and either a port
facility or another ship with which it interfaces specifying the security measures each will
implement.

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Ship Security Plan

Security Level 1 means the new maritime security normalcy. This is the level of threat
potential for which protective measures will be maintained for an indefinite period of time;
in other words, these are the normal, everyday security measures.

Security Level 2 means there is a heightened threat of an unlawful act against a port,
waterfront facility, or ship and intelligence indicates that terrorists are likely to be active
within a specific area or against a specific class of target. This risk level indicates that a
particular segment of the industry may be in jeopardy, but that no specific target has been
identified. Additional protective measures will be expected to be sustained for substantial
periods of time.

Security Level 3 means the threat of an unlawful act against a port, waterfront facility, or
ship is probable or imminent. Intelligence may indicate that terrorists have chosen specific
targets, though it may not be possible to identify such targets. Additional protective
measures are not intended to be sustained for substantial periods of time.

4. Company and Ship Details

4.1 Company Details

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Ship Security Plan

As required by the IMO, the name of the person or organisation who appoints the
members of the crew or other persons employed or engaged on board the ship in any
capacity on the business of the ship is:

Ships Owner (Name and Address):

Company Security Officer:

Ships Manager/Operator (Name and Address):

Company Responsible for Employment of Ship (including Sub-charterer if any) (Name and
Address):

Company Responsible for Manning (Name and Address):

4.2 Ship Details

Name of ship:

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Ship Security Plan

International call sign:

Official number:

IMO number:

Flag state:

Within the confidential annex of the Ship Security Plan, detailed drawings can be provided
of the ship and all deck areas.

Within these plans restricted areas will be highlighted with the appropriate access points.

5. Port Facility Security Officer (PFSO)

5.1 Designation

The Company has designated a port facility security officer.

5.2 Duties and Responsibilities

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Ship Security Plan

The duties and responsibilities of the port facility security officer include, but are not
limited to:
1. Conducting security survey of port facility taking into account PFSA
2. Ensuring development and maintenance of PFSP
3. Implementing and exercising the PFSP
4. Undertaking regular security inspections at the port facility to ensure
implementation of the security measures
5. Recommending and incorporating modifications to the PFSP
6. Enhancing security awareness of Port Facility personnel
7. Ensuring adequate training has been provided to persons responsible for the
security of the port facility
8. Reporting to the relevant authorities and maintaining records of occurrences which
threaten the security of the port facility
9. Coordinating implementation of PFSP with the CSO and SSO
10. Coordinating with security services
11. Ensure that standards for personnel responsible for security of the port facility are
met
12. Ensure that security equipment is properly operated/tested/calibrated and
maintained
13. Assist the SSO in confirming identity of those seeking to board the ship when
requested

6. Company Security Officer (CSO)

6.1 Designation

The Company has designated a company security officer.

6.2 Duties and Responsibilities

The duties and responsibilities of the company security officer include, but are not limited
to:

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Ship Security Plan

1. Advising the level of threats likely to encountered by the ship, using appropriate
security assessments and other relevant information
2. Ensuring that ship security assessments are carried out
3. Ensuring the development, the submission for approval, and thereafter the
implementation and maintenance of the ship security plan
4. Ensuring that the ship security plan is modified, as appropriate, to correct
deficiencies and satisfy the security requirements of the individual ship
5. Arranging for internal audits and reviews of security activities
6. Arranging for the initial and subsequent verifications of the ship by the
Administration or the recognised security organisation
7. Ensuring that deficiencies and non-conformities identified during internal audits,
periodic reviews, security inspections and verifications of compliance are promptly
addressed and dealt with
8. Enhancing security awareness and vigilance
9. Ensuring adequate training for personnel responsible for the security of the ship
10. Ensuring effective communication and co-operation between the ship security
officer and the relevant port facility security officers
11. Ensuring consistency between security requirements and safety equipment
12. Ensuring that, if sister-ship or fleet security plans are used, the plan for each ship
reflects the ship-specific information accurately, and
13. Ensuring that any alternative or equivalent arrangements approved for a particular
ship or group of ships are implemented and maintained.

7. Ship Security Officer (SSO)

7.1 Designation

The ship security officer is designated by the company.

7.2 Duties and responsibilities

The duties and responsibilities of the ship security officer include, but are not limited to:

1. Undertaking regular security inspections of the ship to ensure that appropriate

security measures are maintained

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2. Maintaining and supervising the implementation of the ship security plan, including
any amendments to the plan
3. Co-ordinating the security aspects of the handling of cargo and ships stores with
other shipboard personnel and with the relevant port facility security officers
4. Proposing modifications to the ship security plan
5. Reporting to the Company Security Officer any deficiencies and non-conformities
identified during internal audits, periodic reviews, security inspections and
verifications of compliance and implementing any corrective actions
6. Enhancing security awareness and vigilance on board
7. Ensuring that adequate training has been provided to shipboard personnel, as
appropriate
8. Reporting all security incidents
9. Co-ordinating implementation of the ship security plan with the company security
officer and the relevant port facility security officer, and
10. Ensuring that security equipment is properly operated, tested, and maintained, if
any.

7.3 Liaison with Port Facility Security Officers and other Security Officers

The Ship Security Officer is responsible for liaising and communication with the Port
Facility Security Officer and Ship Security Officers of other ships in case of ship-to-ship
operations

Prior to entering a port, the Ship shall provide the following information to the Port
Facility Security Officer with the aim of avoiding the need to impose control measures or
steps:
1. Confirmation that the ship possesses a valid International Ship Security Certificate
and its issuing authority
2. Confirmation of the security level at which the ship is currently operating
3. Confirmation of the security level at which the ship operated in any previous port
where it has conducted a relevant ship/port interface
4. Confirmation of any special or additional security measures that were taken by the
ship in any previous port where it has conducted a relevant ship/port interface
5. Confirmation that the appropriate ship security procedures were maintained during
any previous relevant ship to ship activity, or
6. Other practical security related information (but not details of the ship security
plan).

The Ship Security Officer (SSO) shall liaise at the earliest opportunity with the Port
Facility Security Officer (PFSO) of the port facility the ship is intended to visit to establish
the security level applying for that ship at the port facility. Having established contact with
a ship, the PFSO shall advise the ship of any subsequent change in the port facilitys
security level and shall provide the ship with any relevant security information.

While there will be circumstances when an individual ship may be operating at a higher
security level than the port facility it is visiting, there will be no circumstances when a ship
can have a lower security level than the port facility it is visiting. If a ship has a higher

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security level than the port facility it intends to use, the SSO shall advise the PFSO
without delay. The PFSO shall undertake an assessment of the particular situation in
consultation with the SSO and agree on appropriate security measures with the ship.

8. Continuous Synopsis Record (CSR)

The Continuous Synopsis Record (CSR) provides a complete history of the ship.

Information, which the ship is responsible for updating, will be recorded as follows:
1. Ships name
2. IMO number
3. Flag state
4. Registered owners name and address
5. Classification society
6. Organisation issuing ISM certification
7. Organisation issuing ship security certification

The CSR should be kept on board at all times and made available to any authorised person
for inspection.
A copy of this should be held by flag state.
Any amendments to the CSR should be forwarded to the flag state and the flag state has 3
months to revise and issue a new CSR.

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Ship Security Plan

Implementation of the CSR is 1st July 2004.

9. Ship Security Assessment

The ship security assessment is an essential and integral part of the process of developing
and updating the ship security plan.

The company security officer shall ensure that the ship security assessment is carried out
by persons with appropriate skills to evaluate the security of a ship.

The ship security assessment shall include an on-scene security survey and, at least, the
following elements:

1. identification of existing security measures, procedures and operations

2. identification and evaluation of key shipboard operations that it is important to
protect
3. identification of possible threats to the key ship board operations and the likelihood
of their occurrence, in order to establish and prioritise security measures, and
4. identification of weaknesses, including human factors in the infrastructure, policies
and procedures

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Ship Security Plan

The ship security assessment shall be documented, reviewed, accepted and retained by the
Company. It is anticipated that best practice will include the ship security assessment as
part of the ship security plan (the confidential annex).

10. Continuous Security Awareness

10.1 Threats to Ships

Threats to a ship can rapidly change. A ships location, the time of day, and international
events can dramatically alter the threat to a ship. As a consequence, it is critical for the
SSO to regularly monitor events to determine potential threats in the path of the ship as it
travels to its next destination. If an SSO is unsure of the possible issues relating to the
next port of call, the SSO can contact the CSO for guidance.

Information about potential threats is available from a variety of sources. These include
port authorities, Captains of the Port, port security officers, local law enforcement
officers, and local consular or diplomatic representatives. A variety of government,
industry, and international business organisations also provide information on potential
threats. For example, governments issue warnings for areas with high security risks.
Internet sites are also available that compile data on piracy and other threats.

Issues to consider when making an assessment are:

Location: a ships location can be important in determining a potential threat. For

instance, ships are most vulnerable to attack by pirates at sea when near land, and when
sailing through narrow channels where speed and manoeuvrability may be restricted.

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Ship Security Plan

Government/general warnings are announced for specific countries or regions of high irate
activity.

Time of day: ships are most vulnerable under cover of darkness when there is inadequate
light to detect or protect against an unauthorised boarding at sea, while moored, or at
anchor.

Type of ship: cargo ships are generally more vulnerable to theft and drug smuggling than
other types of ships. If terrorists are seeking to smuggle weapons into a country, they may
also choose a cargo ship. But if terrorists want to block a channel, a bulk/ore ship may be
targeted. If terrorists are seeking to use a ship as a weapon, they may seek to gain control
of a ship transporting hazardous cargo.

Type of Cargo: the presence or absence of cargo, its nature and properties and stowage
may cause a threat.

10.2 Port Facility Assessment

The Port Facility Assessment provides information to assess the strengths and weaknesses
of security systems and procedures at a port facility. If security measures are found to be
inadequate, steps can be taken by an SSO to compensate for the deficiencies.

11. Performance of Ship Security Duties

The Company shall document the procedures in which the company and ship ensure the
security performance of the ship, as examples:

The Master is responsible for the safety and security of the crew, passengers, cargo and
ship stores. The development of general security policies and procedures is the
responsibility of the Company Security Officer. The Ship Security Officer is responsible
for implementing, maintaining, and supervising the Ship Security Plan.

11.1 Duties and responsibilities of security watch

The security watch must be aware of the security level the ship is operating in. A sharp
lookout shall be maintained. Suspicious persons, objects and activities and malfunctioning
of security equipment shall be reported to the duty officer.

11.2 Communication

To summon assistance, the security watch shall be provided with means of communication
to keep in touch with the duty officer.

11.3 Briefings

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Ship Security Plan

All officers and crew members are to be briefed about their duties and the security level
the ship is in at every change of security level, on possible threats, the procedures for
reporting suspicious persons, objects or activities and the need for vigilance.

12. Documentation

12.1 Periodic Reviews

The Company Security Officer is responsible for ensuring a Ship Security Assessment is
carried out. The Ship Security Officer must review the Ship Security Plan as required by
the company. In addition, internal audits shall be arranged by the Company Security
Officer to review the effectiveness of the Ship Security Plan.

The Ship Security Plan is reviewed to ensure its efficiency, continuing suitability and
effectiveness, with a view to consider the need for improvements.

The aim is to re-examine all the procedures in use to see whether any improvements can
be done and whether the procedures are still relevant. Procedures may need be amended
due to instructions from owners or due to fitting of new equipment.

When the plan has been put to use as a response to a Security Level 2 or 3, or in a drill, all
parties directly involved shall comment on the effectiveness of the plan and its content to
the Ship Security Officer.

12.2 Records

Records of the following activities addressed in the ship security plan shall be kept on
board for at least the last 10 calls at port facilities:

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Ship Security Plan

1. training, drills and exercises

2. security threats and security incidents (relevant to the ship)
3. breaches of security
4. changes in security level
5. communications relating to the direct security of the ship such as specific threats to
the ship or to port facilities the ship is, or has been
6. internal audits and reviews of security activities
7. periodic review of the ship security assessment
8. periodic review of the ship security plan
9. implementation of any amendments to the plan, and
10. maintenance and testing of security equipment, if any, including testing of the ship
security alert system

Records may be kept in any format but shall be protected from unauthorised access or
disclosure. An example of a format for keeping such records is attached in annex and is to
be kept in the confidential section of the plan.

13. Restricted Areas

13.1 Restricted Areas on the Ship

The SSP shall identify the restricted areas to be established on the ship, specify their
extent, times of application, the security measures to be taken to control access to them
and those to be taken to control activities within them.

The purpose of restricted areas is to:

1. prevent unauthorised access

2. protect passengers, ships personnel, and personnel from port facilities or other
agencies authorised to be on board the ship
3. protect sensitive security areas within the ship, and
4. protect cargo and ships stores from tampering.

The SSP shall ensure that there are clearly established policies and practices to control
access to all restricted areas.
NOTE: all restricted areas of a ship that are documented, shall be contained within the
confidential annex of the ship security plan.

13.2 Restricted areas

These include:

1. navigation bridge, machinery spaces of category A and other control stations

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Ship Security Plan

2. spaces containing security and surveillance equipment and systems and their
controls and lighting system controls
3. ventilation and air-conditioning systems and other similar spaces
4. spaces with access to potable water tanks, pumps, omanifolds
5. spaces containing dangerous goods or hazardous substances
6. spaces containing cargo pumps and their controls
7. cargo spaces and spaces containing ships stores
8. crew accommodation, and
9. any other areas as determined by the CSO, through the SSA to which access must
be restricted to maintain the security of the ship

13.3 Security Level 1

At security level 1, the SSP shall establish the security measures to be applied to restricted
areas, which may include:
1. locking or securing access points
2. using surveillance equipment to monitor the areas
3. using guards or patrols, and
4. using automatic intrusion detection devices to alert the ships personnel of
unauthorised access

13.4 Security Level 2

At security level 2, the frequency and intensity of the monitoring of, and control of access
to restricted areas shall be increased to ensure that only authorised persons have access.
The SSP shall establish the additional security measures to be applied, which may include:
1. establish restricted areas adjacent to access point
2. continuously monitoring surveillance equipment, and
3. dedicating personnel to guard and patrol restricted areas

13.5 Security Level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security level incident of threat thereof. The SSP shall detail the security measures,
which are to be taken by the ship, in close co-operation with those responding and the
port facility, which will include:
1. setting up of additional restricted areas on the ship in proximity to the security
incident, or the believed location of the security threat to which access is denied,
and
2. searching of restricted areas as part of a search of the ship

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Ship Security Plan

14. Controlling Access to the Ship

14.1 Security Level 1

At security level 1, the SSP shall establish the security measures to control access to the
ship, where the following may be applied:

1. checking the identity of all persons seeking to board the ship and confirming their
reasons for doing so by checking, for example, joining instructions, passenger
tickets, boarding passes, work orders etc
2. in liaison with the port facility the ship shall ensure that designated secure areas are
established in which inspections and searching of people, baggage (including carry
on items), personal effects, vehicles and their contents can take place
3. in liaison with the port facility the ship shall ensure that vehicles destined to be
loaded on board car carriers, ro-ro and other passenger ships are subjected to
search prior to loading, in accordance with the frequency required in the SSP
4. segregating checked persons and their personal effects from unchecked persons
and their personal effects
5. segregating embarking from disembarking passengers
6. identification of access points that shall be secured or attended to prevent
unauthorised access
7. securing, by locking or other means, access to unattended spaces adjoining areas
to which passengers and visitors have access, and
8. providing security briefings to all ship personnel on possible threats, the
procedures for reporting suspicious persons, objects or activities and the need for
vigilance.

At security level 1, all those seeking to board a ship shall be liable to search. The
frequency of such searches, including random searches, shall be specified in the approved
SSP and shall be specifically approved by the Administration. Such searches may best be
undertaken by the port facility in close co-operation with the ship and in close proximity to
it.

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Unless there are clear security grounds for doing so, members of the ships personnel shall
not be required to search their colleagues or their personal effects. Any such search shall
be undertaken in a manner, which fully takes into account the human rights of the
individual and preserves their basic human dignity.

14.2 Security Level 2

At security level 2, the SSP shall establish the security measures to be applied to protect
against a heightened risk of a security incident to ensure his/her vigilance and tighter
control, which may include:

1. assigning personnel to patrol deck areas during silent hours to deter unauthorised
access
2. limiting the number of access points to the ship, identifying those to be closed and
the means of adequately securing them
3. deterring waterside access to the ship, including, for example, in liaison with the
port facility, provision of boat patrols
4. establishing a restricted area on the shore-side of the ship, in close co-operation
with the port facility
5. increasing the frequency and detail of searches of people, personal effects, and
vehicles being embarked or loaded onto the ship
6. escorting visitors on the ship
7. providing additional specific security briefings to all ship personnel on any
identified threats, re-emphasising the procedures for reporting suspicious persons,
objects, or activities and stressing the need for increased vigilance, and
8. carrying out a full or partial search of the ship

14.3 Security Level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security incident or threat thereof, i.e. the PFSO. The SSP shall detail the security
measures, which could be taken by the ship, in close co-operation with those responding
and the port facility, which may include:

1. limiting access to a single, controlled, access point

2. granting access only to those responding to the security incident or threat thereof
3. directions of persons on board
4. suspension of embarkation or disembarkation
5. suspension of embarkation or disembarkation

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6. suspension of cargo handling operations, deliveries etc.

7. evacuation of the ship
8. movement of the ship, and
9. preparing for a full or partial search of the ship

15. Monitoring Deck Areas and areas surrounding the Ship

Monitoring the Security of the Ship

The ship shall have the capability to monitor the ship, the restricted areas on board and
areas surrounding the ship. Such monitoring capabilities may include use of:

1. lighting
2. watch-keepers, security guards and deck watches including patrols, and
3. automatic intrusion detection devices and surveillance equipment

When used, automatic intrusion detection devices shall activate an audible and/or visual
alarm at a location that is continuously attended or monitored.

The SSP shall establish the procedures and equipment needed at each security level and
the means of ensuring that monitoring equipment will be able to perform continually,
including consideration of the possible effects of weather conditions or of power
disruptions.

15.1 Security Level 1

At security level 1, the SSP shall establish the security measures to be applied, which may
be a combination of lighting, watch keepers, security guards or use of security and
surveillance equipment to allow ships security personnel to observe the ship in general,
and barriers and restricted areas in particular.

The ships deck and access points to the ship shall be illuminated during hours of darkness
and periods of low visibility while conducting ship/port interface activities or at a port
facility or anchorage when necessary. While underway, when necessary, ships should use
the maximum lighting available consistent with safe navigation, having regard to the
provisions of the International Regulation for the Prevention of Collisions at Sea in force.

The following shall be considered when establishing the appropriate level and location of
lighting:

1. the ships personnel should be able to detect activities beyond the ship, on both the
shore side and the waterside

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2. coverage should include the area on and around the ship

3. coverage should facilitate personnel identification at access points, and
4. coverage may be provided through coordination with the port facility

15.2 Security Level 2

At security level 2, the SSP shall establish the additional security measures to be applied to
enhance the monitoring and surveillance capabilities, which may include:

1. increasing the frequency and detail of security patrols

2. increasing the coverage and intensity of lighting or the use of security and
surveillance and equipment
3. assigning additional personnel as security lookouts, and
4. ensuring coordination with waterside boat patrols, and foot or vehicle patrols on
the shore-side, when provided.

Additional lighting may be necessary to protect against a heightened risk of security

incidents. When necessary, the additional lighting requirements may be accomplished by
co-ordinating with the port facility to provide additional shore side lighting.

15.3 Security Level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security incident or threat thereof. The SSP shall detail the security measures,
which could be taken by the ship, in close co-operation with those responding and the port
facility, which may include:

1. switching on of all lighting on, or illuminating the vicinity of, the ship
2. switching on of all on board surveillance equipment capable of recording activities
on, or in the vicinity of, the ship
3. maximising the length of time such surveillance equipment can continue to record
4. preparation for underwater inspection of the hull of the ship, and
5. initiation of measures, including the slow revolution of the ships propellers, if
practicable, to deter underwater access to the hull of the ship

15.4 Differing Security Levels

The SSP shall establish details of the procedures and security measures the ship could
adopt if the ship is at a higher security level than that applying to a port facility.

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Ship Security Plan

16. Embarkation Procedures for Passengers and their luggage

16.1 Handling Unaccompanied Baggage

The SSP shall establish the security measures to be applied to ensure that unaccompanied
baggage (i.e. any baggage, including personal effects, which is not with the passenger of
member of ships personnel at the point of inspection or search) is identified and subjected
to appropriate screening, including searching, before it is accepted on board the ship. It is
not envisaged that such baggage will be subjected to screening by both the ship and the
port facility, and in cases where both are suitably equipped, the responsibility for screening
shall rest with the port facility. Close co-operation with the port facility is essential and
steps shall be taken to ensure that unaccompanied baggage is handled securely after
screening.

16.2 Security Level 1

At security level 1, the SSP shall establish the security measures to be applied when
handling unaccompanied baggage to ensure that unaccompanied baggage is screened or
searched up to and including 100 percent, which may include use of x-ray screening.

16.3 Security level 2

At security level 2, the SSP shall establish the additional security measures to be applied
when handling unaccompanied baggage, which shall include 100 percent x-ray screening
of all unaccompanied baggage.

16.4 Security level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security incident or threat thereof. The SSP shall detail the security measures,
which could be taken by the ship, in close co-operation with those responding and the port
facility, which may include:

1. subjecting such baggage to more extensive screening, for example x-raying it from
at least two different angles
2. preparation for restriction or suspension of handling of unaccompanied baggage,
and
3. refusal to accept unaccompanied baggage on board the ship

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Ship Security Plan

17. Procedures for the processing of Cargo

17.1 Handling of Cargo

The security measures relating to cargo handling shall:

1. prevent tampering, and

2. prevent cargo that is not meant for carriage from being accepted and stored on
board the ship

The security measures, some of which may have to be applied in liaison with the port
facility, shall include inventory control procedures at access points to the ship. Once on
board the ship, cargo shall be capable of being identified as having been approved for
loading onto the ship. In addition, security measures shall be developed to ensure that
cargo, once on board, is not tampered with.

17.2 Security Level 1

At security level 1, the SSP shall establish the security measures to be applied during cargo
handling, which may include:

1. routine checking of cargo, cargo transport units and cargo spaces prior to, and
during, cargo handling operations
2. checks to ensure that cargo being loaded matches the cargo documentation
3. ensuring, in liaison with the port facility, that vehicles to be loaded on board car-
carriers, ro-ro and passenger ships are subjected to search prior to loading, in
accordance with the frequency required in the SSP, and
4. checking of seals or other methods used to prevent tampering

Checking of cargo will be accomplished by the following means:

1. visual and physical examination, and

2. using scanning/detection equipment, mechanical devices, or dogs

When there are regular, or repeated, cargo movement the CSO or SSO will, in
consultation with the port facility, agree arrangements with shippers or others responsible
for such cargo covering off-site checking, sealing, scheduling, supporting documentation,
etc. Such arrangements shall be communicated to and agreed with the PFSO concerned.

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Ship Security Plan

17.3 Security level 2

At security level 2, the SSP shall establish the additional security measures to be applied
during cargo handling, which may include:

1. detailed checking of cargo, cargo transport units and cargo spaces

2. intensified checks to ensure that only the intended cargo is loaded
3. intensified searching of vehicles to be loaded on car-carriers, ro-ro and passenger
ships, and
4. increased frequency and detail in checking of seals or other methods used to
prevent tampering.

Detailed checking of cargo may be accomplished by the following means:

1. increasing the frequency and detail of visual and physical examination

2. increasing the frequency of the use of scanning/detection equipment, mechanical
devices, or dogs, and
3. co-ordinating enhanced security measures with the shipper or other responsible
party in accordance with an established agreement and procedures

17.4 Security Level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security incident or threat thereof. The SSP shall detail the security measures,
which could be taken by the ship, in close co-operation with those responding and the port
facility, which may include:

1. suspension of the loading or unloading of cargo, and

2. verify the inventory of dangerous goods and hazardous substances carried on
board, if any, and their location

18. Procedures for Processing Ship Stores

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Ship Security Plan

18.1 Security Measures

The security measures relating to the delivery of ships stores shall:

1. ensure checking of ships stores and package integrity

2. prevent ships stores from being accepted without inspection
3. prevent tampering, and
4. prevent ships stores from being accepted unless ordered

For ships regularly using the port facility it will be appropriate to establish procedures
involving the ship, its suppliers and the port facility covering notification and timing of
deliveries and their documentation. There shall always be some way of confirming that
stores presented for delivery are accompanied by evidence that they have been ordered by
the ship.

18.2 Security Level 1

At security level 1, the SSP shall establish the security measures to be applied during
delivery of ships stores, which may include:

1. checking to ensure stores match the order prior to being loaded on board, and
2. ensuring immediate secure stowage of ships stores

18.3 Security Level 2

At security level 2, the SSP shall establish the additional security measures to be applied
during delivery of ships stores by exercising checks prior to receiving stores on board and
intensifying inspections.

18.4 Security Level 3

At security level 3, the ship shall comply with the instructions issued by those responding
to the security incident or threat thereof. The SSP shall detail the security measures,
which could be taken by the ship, in close co-operation with those responding and the port
facility, which may include:

1. subjecting ships stores to more extensive checking

2. preparation for restriction or suspension of handling of ships stores, and
3. refusal to accept ships stores on board the ship

19. Ship/Port Facility Interface

19.1 Declaration of Security

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Ship Security Plan

Contracting Governments shall determine when a Declaration of Security is required by

assessing the risk the ship/port interface or ship-to-ship activity poses to people, property
or the environment.

A ship can request completion of a Declaration of Security when:

1. the ship is operating at a higher security level than the port facility or another ship
it is interfacing with
2. there is an agreement on Declaration of Security between Contracting
Governments covering certain international voyages or specific ships on those
voyages
3. there has been a security threat or a security incident involving the ship or
involving the port facility, as applicable
4. the ship is at a port which is not required to have and implement an approved port
facility security plan, or
5. the ship is conducting ship-to-ship activities with another ship not required to have
and implement an approved ship security plan

Requests by the Ship for the completion of a Declaration of Security, shall be

acknowledged by the applicable port facility or ship.

The Declaration of Security shall be completed by:

1. the master or the ship security officer on behalf of the ship(s), and if appropriate
2. the port facility security officer or, if Contracting Government determines
otherwise, by any other body responsible for shore-side security, on behalf of the
port facility.

19.2 Example

An example of a Declaration of Security is attached in handout.

20. Training, Drills and Exercises

20.1 Training

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Ship Security Plan

The Company Security Officer (CSO) and appropriate shore based Company personnel,
and the Ship Security Officer (SSO), should have knowledge of, and receive training, in
some or all of the following, as appropriate:

1. security administration
2. relevant international conventions, codes and recommendations
3. relevant Government legislation and regulations
4. responsibilities and functions of other security organisations
5. methodology of ship security assessment
6. methods of ship security surveys and inspections
7. ship and port operations and conditions
8. ship and port facility security measures
9. emergency preparedness and response and contingency planning
10. instruction techniques for security training and education, including security
measures and procedures
11. handling sensitive security related information and security related communications
12. knowledge of current security threats and patterns
13. recognition and detection of weapons, dangerous substances and devices
14. recognition, on a non-discriminatory basis, of characteristics and behavioural
patterns of persons who are likely to threaten security
15. techniques used to circumvent security measures
16. security equipment and systems and their operational limitations
17. methods of conducting audits, inspection, control and monitoring
18. methods of physical searches and non-intrusive inspections
19. security drills and exercises, including drills and exercises with port facilities
20. assessment of security drills and exercises

20.2 SSO knowledge & training

In addition the Ship Security Officer (SSO) should have adequate knowledge of, and
receive training, in some or all of the following, as appropriate:

1. the layout of the ship

2. the ship security plan and related procedures (including scenario-based training on
how to respond)
3. crowd management and control techniques
4. operations of security equipment and systems, and
5. testing, calibration and whilst at sea maintenance of security equipment and
systems
20.3 Specific shipboard personnel duties

Shipboard personnel having specific security duties should have sufficient knowledge
and ability to perform their assigned duties, including, as appropriate;

1. knowledge of current security threats and patterns

2. recognition and detection of weapons, dangerous substances and devices

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Ship Security Plan

3. recognition of characteristics and behavioural patterns of persons who are likely to

threaten security
4. techniques used to circumvent security measures
5. crowd management and control techniques
6. security related communications
7. knowledge of the emergency procedures and contingency plans
8. operations of security equipment and systems
9. testing, calibration and whilst at sea, maintenance of security equipment and
systems
10. inspection, control, and monitoring techniques, and
11. methods of physical searches of persons, personal effects, baggage, cargo and
ships stores

20.4 All other shipboard personnel

All other shipboard personnel should have sufficient knowledge of and be familiar with
relevant provisions of the SSP, including:

1. the meaning and the consequential requirements of the different security levels
2. knowledge of the emergency procedures and contingency plans
3. recognition and detection of weapons, dangerous substances and devices
4. recognition, on a non-discriminatory basis, of characteristics and behavioural
patterns of persons who are likely to threaten security, and
5. techniques used to circumvent security measures

20.5 Drills and exercises

According to the ISPS code part A 9.8.1, security drills and exercises are confidential
and cannot be witnessed by third parties other than flag state authorities.

The objective of drills and exercises is to ensure that shipboard personnel are proficient in
all assigned security duties at all security level and the identification of any security related
deficiencies, which need to be addressed.

To ensure the effective implementation of the provisions of the ship security plan, drills
shall be conducted at least once every three months. In addition, in cases where more than
25 percent of the ships personnel have been changed, at any one time, with personnel that
have not previously participated in any drill on that ship, within the last 3 months, a drill
shall be conducted within one week of the change. These drills shall test individual
elements of the plan.

Various types of exercises which may include participation of company security officers,
port facility security officers, relevant authorities of Contracting Governments as well as
ship security officers, if available, shall be carried out as least once each calendar year with
no more than 18 months between the exercises. These exercises shall test
communications, coordination, resource availability, and response. These exercises may
be:

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Ship Security Plan

1. full scale or live

2. tabletop simulation or seminar, or
3. combined with other exercises held such as search and rescue or emergency
response exercises.

Company participation in an exercise with another Contracting Government shall be

recognised by the Administration.

21. Contingency Plans

Contingency plans for security will already be developed by the company and will be
known to existing ship personnel. This section details these Contingency Plans in relation
to the ISPS Code and the various security levels within the code.

A brief example of the contents is as follows:

21.1 Security Threats

If there is a security threat, the ship will be at Security Level 2 or 3 as advised by the Flag
State or by the Contracting Government of the Port Facility. The Security Measures to be
taken are as laid down in the Ship Security Plan.

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Ship Security Plan

If the ship is a Security Level 1 and the Master or SSO considers that a security threat
exists, he shall take appropriate actions to reduce the threat. He shall also inform the
company, the Flag State and the Contracting Government of the Port Facility about the
threat.

21.2 Breaches of Security

When security is breached, the Master/SSO shall consider doing the following:

1. Activate the Ship Security Alert System

2. Call Emergency Stations
3. Inform the Contracting Government of the Port Facility
4. Prepare to evacuate the ship
5. Prepare to leave the port
6. Act on Instructions given by the contracting governments
7. Use the appropriate Contingency Plans (see annex D)

Security Continuous Record (example)

Training, drills and exercises

Date Place Type of exercise Security level Details, remarks

Maintenance and testing of security equipment

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Ship Security Plan

Date Place Equipment Action taken Remarks

Periodic review of ships Security Assessment and Plan

Date Place Review nr. Remarks, indicate if plan has been amended

Internal audits and reviews of security activities

Date Place Auditor name Remarks

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Ship Security Plan

Ports of Call List (example)

I, Master of the m.v. declare that the ship made a call to the following ports from:

No Port & Security Level Arrive Depart No Port & Security Level Arrive Depart
. .
01 21
02 22
03 23
04 24
05 25
06 26
07 27
08 28
09 29
10 30
11 31
12 32
13 33
14 34
15 35
16 36
17 37
18 38
19 39
20 40

Signature: Capt...

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