6b

BEDFORD COUNTY BOARD OF SUPERVISORS

Agenda Item Summary

MEETING DATE: 7/24/2017 AGENDA ITEM #6b RESOLUTION #R072417-02

Work Session Regular Meeting
Consent Public Hearing Action Closed Session Information

ITEM TITLE: Buletproof Vest Application for the Sheriff's Office

RECOMMENDATION
Approval of Resolution

SUMMARY
Since 1999, the Bedford County Sheriffs office has participated in a matching grant program with the U.S.
Department of Justice designed to help state and local jurisdictions purchase armor vests to be used by law
enforcement officers. The Bulletproof Vest Partnership program requires that each jurisdiction provide for at least
50% of the total vest cost including taxes and shipping and handling. Applicants will be awarded a percentage,
which will not exceed 50% of the vest cost.

The Sheriffs office has been notified that they are eligible to apply for the Bulletproof Vest Program for FY 2017.
The Sheriffs office has used this program to provide 334 new armor vests for the department. The vests are made to
each deputys specific measurements and have a warranty for 5 years. Due to turnover and the warranty time frame,
vests must be replaced on a regular basis. In FY 2018, they wish to purchase 19 additional vests at an expected total
cost of $9,956.00. The required local funds for these vests are included in the FY 2017-2018 budget. The
application was submitted online to meet the July 7, 2017 deadline. Robin Sundquist, the grant administrator for
the Sheriffs office, is now requesting that the Board of Supervisors approve the submission of an application to
participate in this program.

PRIOR ACTIONS
None

FISCAL IMPACT
None

CONTACTS
Petrina Grubbs, Payroll/Grants Manager
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ATTACHMENTS
Resolution

REVIEWED BY
Fiscal Management County Attorney County Administrator
 6b

Resolution #R072417-02

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford
County Administration Building on the 24th day of July 2017, beginning at 7:00 pm.:
MEMBERS: VOTE:
Curry Martin, Chairman
Bill Thomasson, Vice-Chairman
Steve Wilkerson
John Sharp
Tommy W. Scott
Andrew D. Dooley
Kevin S. Willis

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION
BULLETPROOF VEST GRANT APPLICATION FOR THE SHERIFFS OFFICE

WHEREAS, the Sheriffs Office has prepared a grant application to be submitted to the
Bulletproof Vest Program; and

WHEREAS, the funds will be used to provide 19 additional vests at a cost of $9,956.00
during FY 2018; and

WHEREAS, the grant requires a local match of 50% or $4,978.00 which has been included
in the Sheriffs budget for FY 2017-2018; and now

NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the
Board does hereby authorize the submission of a Bulletproof Vest Grant Application in the
amount of $9,956.00 to the Bulletproof Vest Program.
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1
2
3 MINUTES
4 B EDFORD C OUNTY B OARD OF S UPERVISORS
5 BEDFORD COUNTY ADMINISTRATION BUILDING
6
7 J U N E 12, 2017
8
9 5:00 P.M. WORK SESSION
10 a. Presentation by Virginia Office of Emergency Medical Services by Michael
11 Berg, Office of EMS
12 6:30 P.M. Break for Dinner
13 7:00 P.M. REGULAR MEETING
14 (1) Call to Order & Welcome
15 (2) Moment of Silence
16 (3) Pledge of Allegiance
17 (4) Approval of Agenda
18 (5) Citizen Comments (15 Minutes)
19 (6) Consent Agenda
20 a. Consideration of a request from the Department of Fiscal Management to
21 appropriate Fiscal Year 2017 receipts. (Resolution #R061217-01)
22 b. Consideration of a request from the Department of Economic Development to
23 accept the Tobacco Commission Grant in the amount of $250,000 for site
24 development in the New London Business and Technology Center (grant
25 match came in the form of previous investments in the park). (Resolution
26 #R061217-02)
27 c. Consideration of a request from the Virginia Department of Transportation to
28 adopt the Six-Year Plan for Secondary Roads (2018-2023) (Resolution
29 #R061217-03)
30 d. Consideration of a request to advertise revised Bedford County Nursing Home
31 rates. (Resolution #R061217-04)
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32 e. Consideration of a request from the Sheriffs Office to accept the Byrne Justice
33 Assistance Grant award in the amount of $953.00 from the Virginia
34 Department of Criminal Justice Services (the local 10% match of $95.00 is
35 included in the adopted FY2017-18 budget), and a Supplemental Appropriation
36 in the amount of $858.00. (Resolution #R061217-05)
37 (7) Approval of Minutes April 24, 2017
38 (8) Public Hearings & Presentations - none
39 (9) Action & Discussion Items
40 a. Consideration of a request to execute a work order for Solid Waste Permitting
41 and Design Services (Resolution #R061217-06)
42 Staff Presentation by Public Works Director Sheldon Cash
43 b. Consideration of a request authorizing staff to issue a Request for Proposals for
44 the hiring of a commercial real estate broker to assist the County in the sale
45 Montvale Elementary School property and the Thaxton Elementary School
46 property. (Resolution #R061217-07)
47 Staff Presentation by County Administrator Carl Boggess
48 c. Review and Discussion of proposed amendments to the Dock Permit
49 Ordinance.
50 Staff Presentation by County Administrator Carl Boggess and Community
51 Development Director Gregg Zody
52 (10) Board Committee Reports - none
53 (11) Board Member Comments
54 (12) Board Appointments
55 a. An appointment to the Recreation Advisory Committee to represent District 6
56 is needed.
57 (13) County Attorney Report
58 (14) County Administrator Report
59 (15) Board Information
60 a. Bedford Regional Water Authority Board of Directors meeting minutes from
61 April 20, 2017
62 b. Tri-County Lakes Administrative Commission Board meeting minutes from
63 November 9, 2016
64 c. Tri-County Lakes Administrative Commission Environmental Committee
65 meeting minutes from September 26, 2016
66 (16) Board Calendar and Reminders
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67 June 26 Regular Meeting at 7:00 pm; ADDED Broadband Authority meeting

68 at 6:30 pm (in the Boardroom)
69 July 10 Regular meeting at 7:00 pm; Work Session with the Planning
70 Commission in the GROUND FLOOR TRAINING ROOM from 5:00 to 6:00 pm.
71 Adjourn
72
73 5:00 P.M. BUDGET WORK SESSION
74 Board of Supervisors: Curry Martin, Chairman, District 2; Bill Thomasson, Vice-Chairman, District 1;
75 Steve Wilkerson, District 3; John Sharp, District 4; Tommy Scott, District 5; and Andy Dooley, District 6
76 Absent: Kevin Willis, District 7
77 ------
78 Staff: County Administrator Carl Boggess, Deputy County Administrator Reid Wodicka, Fire & Rescue
79 Chief Jack Jones, Jr., Deputy Chief Seth Mowles, and Executive Assistant Brigitte Luckett
80
81 Chairman Martin called the work session to order, and then turned the meeting over to Deputy
82 County Administrator Reid Wodicka. Dr. Wodicka introduced Mr. Michael D. Berg, Manager of
83 Regulation and Compliance for the Virginia Department of Healths Office of Emergency Medical
84 Services.
85 Mr. Berg noted he has spent almost his entire career as a volunteer EMS provider in Virginia, and
86 briefly reviewed his training and expertise with the Board. He said his office handles everything from
87 providing technical assistance and enforcement to investigating complaints.
88 Mr. Berg stated their authority to promulgate regulations comes from State code 32.1, and
89 commented that the entire EMS code section was updated in 2016. He noted that they take many things
90 into account when writing and enforcing regulations such as Federal curriculum requirements, State
91 legislation and mandates, public input, and updated information from science, technology and research.
92 Mr. Berg then reviewed the lengthy regulatory process, noting it can take two years to get a regulation
93 approved and in place. He stated that regulations are developed with provider input, approval from the
94 EMS Advisory Board, standing committees and workgroups.
95 In response to a question from Vice-Chairman Thomasson, Mr. Berg confirmed that all localities
96 in the State must comply with these regulations.
97 In response to a question from Chairman Martin, Mr. Berg stated that, if an agency is not
98 complying with regulations, his office offers to meet with the agency and discuss what the regulations
99 require and what challenges the agency may be dealing with that keeps them from being able to comply.
100 A correction order might be issued to explain which regulations are not being met and time will be
101 given to allow the agency to make changes. A series of steps will follow to ensure the agency is taking
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102 steps to correct the issue. An individual can be suspended for certain (usually criminal) actions; an entire
103 agency typically will not be suspended unless they dont have proper insurance or a medical director. In
104 order to suspend or revoke a license or certification, the agency follows an administrative process; Mr.
105 Berg noted that during his tenure they have only suspended two or three agencies. In these instances, they
106 work with neighboring agencies to be certain there is no lapse in service to citizens. Mr. Berg stated his
107 agency would work with localities in these situations to assist with funding, emergency grants, etc., to
108 ensure EMS is still available the affected community.
109 In response to a question from Vice-Chairman Thomasson, Mr. Berg stated that re-certification
110 hours for paramedics have only increased by four hours; recertification hours for EMTs have decreased.
111 He noted that Virginias recertification standards mirror those of the National Registry, which is
112 recognized in approximately 30 states across the country. Mr. Berg stated that continuing education
113 hours can be taken online or in traditional classes, and are also available on CD.
114 A discussion followed between Mr. Berg and members of the Board regarding the issues facing
115 volunteer agencies such as funding, volunteer retention, access to training, the need for better screening of
116 emergency calls, the publics expectation of the services provided, and the need to make the path to
117 volunteerism easier.
118 There being no further discussion, the Board recessed for dinner at 6:08 pm.
119
120 7:00 P.M.
121 Board of Supervisors: Curry Martin, Chairman, District 2; Bill Thomasson, Vice-Chairman, District 1;
122 Steve Wilkerson, District 3; John Sharp, District 4; Tommy Scott, District 5; and Andy Dooley, District 6
123 Absent: Kevin Willis, District 7
124 ------
125 Staff: County Administrator Carl Boggess, Deputy County Administrator Reid Wodicka, Community
126 Development Director Gregg Zody, Public Works Director Sheldon Cash, and Executive Assistant
127 Brigitte Luckett
128
129 REGULAR MEETING
130 (1) Chairman Martin called the meeting to order and welcomed those in attendance.
131 (2) Chairman Martin asked the room to observe a moment of silence.
132 (3) Chairman Martin led the room in the pledge of allegiance.
133
134 (4) Approval of Agenda
135 Supervisor Scott made a motion to approve the agenda.
136 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
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137 Mr. Dooley

138 Voting no: None
139 Absent: Mr. Willis
140 Motion passed.
141
142 (5) Citizen Comments - there were no citizens desiring to speak
143
144 (6) Consent Agenda
145 Mr. Boggess read aloud the following items on the consent agenda for the benefit of those in
146 attendance:
147 a. Consideration of a request from the Department of Fiscal Management to appropriate Fiscal Year
148 2017 receipts. (Resolution #R061217-01)
149 b. Consideration of a request from the Department of Economic Development to accept the Tobacco
150 Commission Grant in the amount of $250,000 for site development in the New London Business
151 and Technology Center (grant match came in the form of previous investments in the park).
152 (Resolution #R061217-02)
153 c. Consideration of a request from the Virginia Department of Transportation to adopt the Six-Year
154 Plan for Secondary Roads (2018-2023) (Resolution #R061217-03)
155 d. Consideration of a request to advertise revised Bedford County Nursing Home rates. (Resolution
156 #R061217-04)
157 e. Consideration of a request from the Sheriffs Office to accept the Byrne Justice Assistance Grant
158 award in the amount of $953.00 from the Virginia Department of Criminal Justice Services (the
159 local 10% match of $95.00 is included in the adopted FY2017-18 budget), and a Supplemental
160 Appropriation in the amount of $858.00. (Resolution #R061217-05)
161 Vice-Chairman Thomasson made a motion to approve the consent agenda.
162 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
163 Mr. Dooley
164 Voting no: None
165 Absent: Mr. Willis
166 Motion passed.
167
168 (7) Approval of Minutes
169 Supervisor Wilkerson noted the word of should be added to line #80 between some and
170 these. Supervisor Dooley noted the words the Board should be removed from line #275, and that on
171 line #280 and #282, Thomasson should be changed to Scott.
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172 Supervisor Dooley made a motion to approve the minutes of April 24, 2017 as corrected.
173 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
174 Mr. Dooley
175 Voting no: None
176 Absent: Mr. Willis
177 Motion passed.
178
179 (8) Public Hearings & Presentations - none
180
181 (9) Action & Discussion Items
182 (9a) Public Works Director Sheldon Cash addressed the Board with a request to execute a work order
183 for Solid Waste Permitting and Design Services. Mr. Cash briefly reviewed the process that led to this
184 request coming before the Board, noting that analysis has revealed that operating the local landfill is still
185 the most cost effective option for the County at this time. He noted that doing all the permitting for
186 multiple disposal areas at this time will provide a cost savings, and that the Public Works committee has
187 recommended this request for approval to the Board.
188 Mr. Cash and Mr. Bob Dick, representative from SCS, then answered clarifying questions from
189 the Board.
190 Supervisor Dooley made a motion to approve Resolution #R06121706.
191 WHEREAS, the permitting of additional disposal areas within the Bedford County Landfill is
192 necessary;
193 WHEREAS, the County's Landfill engineering firm, SCS Engineers, has provided a scope of
194 services and cost estimate to provide the initial design and permitting work; and
195 WHEREAS, the cost for SCS to provide this initial service is $240,000; and
196 WHEREAS, funds are available within the Landfill Expansion CIP; and
197 NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the
198 Board authorizes the execution of a work order with SCS Engineers to facilitate initial permitting and
199 design services for future landfill disposal areas.
200 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
201 Mr. Dooley
202 Voting no: None
203 Absent: Mr. Willis
204 Motion passed.
205 ------

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206 (9b) County Administrator Carl Boggess addressed the Board to request authorization to issue a
207 Request for Proposals for the hiring of a commercial real estate broker to assist the County in the sale of
208 the Montvale Elementary School property and the Thaxton Elementary School property. Mr. Boggess
209 said staff had determined these properties have more commercial or industrial uses than they do as public
210 use properties.
211 Supervisor Dooley commented that he has not heard from any citizens regarding this issue. He
212 said we should not let these building just sit until they fall apart.
213 In response to a question from Chairman Martin, Mr. Boggess said that Body Camp Elementary
214 was not included due to its potential for further public use, plus it does not have water or sewer conducive
215 to commercial use.
216 Supervisor Dooley made a motion to approve Resolution #R061217-07.
217 WHEREAS, the County of Bedford obtained from the Bedford County School Board the former
218 Montvale Elementary School property in 1996 and the former Thaxton Elementary School in 2015; and
219 WHEREAS, both properties have commercial or industrial potential and the future County need
220 for the properties is limited; and
221 WHEREAS, the RFP process will help focus on the need for demolition or being sold "as is" and
222 will help the Board in the future decision of whether the Montvale Library should be left at its current
223 location or whether a new library should be built; and
224 WHEREAS, the Public Works Committee has been consulted and the Committee has
225 recommended the commencement of the process of selling the real estate.
226 NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the
227 Board does hereby authorize county staff to issue a Request for Proposal for the hiring of a commercial
228 real estate broker to assist the County in the sale of the Montvale Elementary School property and the
229 Thaxton Elementary School property.
230 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
231 Mr. Dooley
232 Voting no: None
233 Absent: Mr. Willis
234 Motion passed.
235 ------
236 (9c) County Administrator Carl Boggess and Community Development Director Gregg Zody
237 addressed the Board with proposed amendments to the Dock Permit Ordinance. Mr. Boggess stated that
238 the recommendations were sent out to the Board for review prior to this meeting and he has not been
239 contacted with any revisions. He noted that Franklin County has indicated that they will be moving
240 forward with similar revisions.
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241 Mr. Zody said the intent of this request is to remove all references to AEP from the ordinance.
242 He noted that those seeking a building permit will be notified that they will also need a permit directly
243 from AEP.
244 In response to a question from Vice-Chairman Thomasson, Mr. Boggess stated that the current
245 cases will be going to the Supreme Court. After that, we will have a back-up ordinance in the event that
246 we will need to pick up where AEP leaves off.
247 Mr. Zody then answered clarifying questions from the Board. Mr. Boggess stated that currently,
248 citizens have to bring their AEP permit in order to get a building permit. With the amended ordinance,
249 citizens will be advised to get the AEP permit, but it will not be needed to acquire a building permit.
250 The Board gave its consensus for staff to move forward with the recommended amendments.
251
252 (10) Board Committee Reports - none
253
254 (11) Board Member Comments
255 Chairman Martin asked if VDOT picks up the temporary advertising and political signs that are
256 placed in road right-of-way areas. Mr. Todd Daniel, VDOT Residency Administrator, stated that while
257 they could do this, they tend to attempt to contact the owner of the signs to have them moved back (as
258 long as they are not blocking the sight distance) before removing the signs completely.
259
260 (12) Board Appointments
261 (12a) Supervisor Dooley made a motion to appoint Jimmy Cundiff, Sr. to the Recreation
262 Advisory Board to represent District 6.
263 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
264 Mr. Dooley
265 Voting no: None
266 Absent: Mr. Willis
267 Motion passed.
268
269 (13) County Attorney Report nothing to report
270
271 (14) County Administrator Report
272 County Administrator Carl Boggess asked the Board if they had received any feedback on the
273 Board Updates that staff has been sending out every two weeks. Several Supervisors commented that
274 citizens have been complimentary, and that they appreciate the information contained in the document.
275 __
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276 (15) Board Information

277 (15a) The Board was given a copy of the Bedford Regional Water Authority Board of Directors
278 meeting minutes from April 20, 2017 for review.
279 (15b) The Board was given a copy of the Tri-County Lakes Administrative Commission Board meeting
280 minutes from November 9, 2016 for review.
281 (15c) The Board was given a copy of the Tri-County Lakes Administrative Commission Environmental
282 Committee meeting minutes from September 26, 2016 for review.
283
284 (16) Board Calendar & Reminders
285 Mr. Boggess noted the following upcoming meetings on the Boards calendar: June 26 Regular
286 Meeting at 7:00 pm; ADDED Broadband Authority meeting at 6:30 pm (in the Boardroom); July 10
287 Regular meeting at 7:00 pm; Work Session with the Planning Commission in the GROUND FLOOR TRAINING
288 ROOM from 5:00 to 6:00 pm.
289
290 (17) Adjourn
291 Supervisor Scott made a motion to adjourn the meeting at 7:33 pm.
292 Voting yes: Mr. Thomasson, Mr. Martin, Mr. Wilkerson, Mr. Sharp, Mr. Scott, and
293 Mr. Dooley
294 Voting no: None
295 Absent: Mr. Willis
296 Motion passed.

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BEDFORD COUNTY BOARD OF SUPERVISORS

Agenda Item Summary

MEETING DATE: 7/24/2017 AGENDA ITEM #8a RESOLUTION #R072417-03

Work Session Regular Meeting
Consent Public Hearing Action Closed Session Information

ITEM TITLE: Special Use Application #SU170004: Sifen, Inc.(Automobile Repair Services, Major)

RECOMMENDATION
Planning Commission and staff recommend that the Board of Supervisors approve the request for special use
application.

SUMMARY
Sifen, Inc. requests a Special Use Permit (SUP) for a change of use of the existing Grainger WW, Inc. structure to
Automobile Repair Services, Major on Tax Map #101-A-44B in a General Commercial (C-2) zoning district. The
parcel is located at 18395 Forest Road, Lynchburg, Virginia 24502. The property is in Election District #4

PRIOR ACTIONS
Planning Commission recommended approval of request voting 7 - 0 after a public hearing held June 20, 2017.

FISCAL IMPACT
N/A

CONTACTS
Mariel Fowler, Planner

ATTACHMENTS
Planning Commission staff report w/ attachments
Board of Supervisors Resolution (draft)

REVIEWED BY
Fiscal Management County Attorney X County Administrator
 8a

Resolution #R072417-03

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford
County Administration Building on the 24th day of July, 2017, beginning at 7:00 p.m.:
MEMBERS: VOTE:
Curry Martin, Chairman
Bill Thomasson, Vice-Chairman
Steve Wilkerson
John Sharp
Tommy W. Scott
Andrew D. Dooley
Kevin S. Willis
On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION

TO APPROVE A SPECIAL USE PERMIT

TO ESTABLISH AN AUTOMOBILE REPAIR SERVICES, MAJOR USE
ON PROPERTY IDENTIFIED AS TAX MAP NUMBER 101-A-44B

WHEREAS, Sifen, Inc. has submitted Special Use Permit application #SU170004 to establish an
Automobile Repair Services, Major use in a C-2 (General Commercial) district on the property
identified as Tax Map Number #101-A-44B currently owned by Grainger WW, Inc., but will be
purchased by applicant; and
WHEREAS, the application has been submitted pursuant to Section 30-79-2 of the Zoning Ordinance,
which allows an Automobile Repair Services, Major use in the C-2 zoning district after a Special Use
Permit has been approved in accordance with Section 30-19 of the Zoning Ordinance; and
WHEREAS, the Board of Supervisors has carefully considered the public record, the public testimony, and
the recommendation of the Planning Commission; and
WHEREAS, the Board finds that the request meets the goals and objectives of the Comprehensive Plan
and the purposes of the Zoning Ordinance for issuance of a Special Use Permit;
THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby
approve of a Special Use Permit pursuant to application #SU170004 with the following conditions:
1. Existing landscaping and buffer yard must remain as part of the landscaping requirement at the site
plan level. Should any modifications be made, the applicant shall contact the Zoning Administrator to
determine if a new landscaping plan must be submitted in order to verify compliance with the
landscaping requirements listed in Article V Section 30-92 of the Zoning Ordinance.
 8a

MEMORANDUM

TO: PlanningCommission

FROM: MarielFowler,Planner

THROUGH: GreggZody,DirectorofCommunityDevelopmentGZ

DATE: June5,2017

SUBJECT: SpecialUsePermit#SU170004:AutomobileRepairServices,Major(PerformanceCollision
Center)

SYNOPSIS
Sifen,Inc.requestsaSpecialUsePermit(SUP)forachangeofuseoftheexistingstructuretoAutomobile
RepairServices,MajoronTaxMap#101A44BinaGeneralCommercial(C2)zoningdistrict.Theparcelis
locatedat18395ForestRoad,Lynchburg,Virginia24502.ThepropertyisinElectionDistrict#4.
BACKGROUND
APPLICANT/AUTHORIZEDAGENT/CONTACTPERSON
Theapplicantandauthorizedagent/contactpersonisDonSmith,VicePresidentofSifen,Inc.locatedat
2929SabreStreet,VirginiaBeach,Virginia234252.

PROPERTYOWNER
The property owner is shown in County records as Granger W W Inc. 3520 Piedmont Rd NE Ste 410,
Atlanta,Georgia30305.

ENGINEER
The engineer for this project is Site Improvement Associates, located at 800 Juniper Crescent, Suite A,
ChesapeakeVirginia,23320.

LOCATION
The property (Tax Map #101A44B) is located at 18395 Forest Road (Route 221). According to County
landrecords,thesubjectparcelcontainsthree(3)acres.

PERMITREQUEST
TheapplicanthasrequestedapprovalofaSpecialUsePermitforachangeofuseoftheexistingstructure
toAutomobileRepairServices,Majorat18395ForestRoad,foranautobodyrepairandpaintfacility.

ANALYSIS
Zoning/LandUseCompatibility
TaxMap#101A44Bisadevelopedparcelwitha10,315finishedsquarefeet,steelframebuilding.The
applicant intends to purchase the property from the owner, should the special use be approved, and

1
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makeimprovementstositeandbuildingtofittheproposedAutomobileRepairServices,Majoruse.The
mostrecentuseofthebuildingwasRetailSales.

ThesubjectparceliszonedGeneralCommercial(C2)districtwiththeCorridorOverlay(CO)districtalong
ForestRoad.SurroundingpropertiesarezonedC2,PlannedResidentialDevelopment(PRD)districtand
LowDensityResidential(R1)district.Surroundinglandusesincludeafewundevelopedparcels,general
office,andvariouscommercialuses.

ZoningOrdinance
The proposed use is defined as Automobile Repair Services, Major in the Zoning Ordinance. The use
definitionfromSection3028(C)reads:

Automobilerepairservices,major:Repairofconstructionequipment,commercialtrucks,
agriculturalimplementsandsimilarheavyequipment,includingautomobiles,wheremajorengine
andtransmissionrepairsareconducted.Typicalusesincludeautomobileandtruckrepairgarages,
transmissionshops,radiatorshops,bodyandfendershops,equipmentservicecenters,machine
shopsandothersimilaruseswheremajorrepairactivitiesareconducted.

The Permitted Use Table (Section 30792, attached) includes Automobile Repair Service, Major under
CommercialUsesandlistedasaSpecialUsewithmorestringentstandardsspecifiedinArticleIV(S*)in
theC2zoningdistrict.

GeneralstandardsforaAutomobileRepairServices,MajorusearelistedinArticleIV,SectionSec.3085
6, of the Zoning Ordinance (attached). Below is an analysis of each general standard listed that the
applicantwillneedtocomplywith:

1) Theapplicantisproposinginstallingafencedstorageyardatthebackoftheexistingstructure
forvehiclesthatarestoredonthepremisesinexcessof72hoursontheconceptplan.The
requirementofthestorageyardtobesetbackatleast100feetfromanyadjoiningresidential
districtisnotapplicablesincethepropertydoesnotadjoinaresidentialdistrict.
2) The requirement that the repair facilities are at least 150 feet from an adjoining residential
districtisnotapplicablesincethepropertydoesnotadjoinaresidentialdistrict.TheBedford
County building official will ensure that if spray painting takes place within a structure, the
structure will be designed for that purpose through the site plan/building permit process
shouldthespecialusebegranted.
3) Theapplicantdoesnotintendtodisplayorstorenew/usedautomobilepartsontheexteriorof
thestructure.

ComprehensivePlan
TheBedfordCounty2030ComprehensivePlancontainsgoalsandobjectivesthatrelatetothisspecialuse
permitrequest.Theyinclude:

2
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EconomicDevelopment:
Ahealthy,diversifiedeconomythatisenvironmentallysensitiveandresultsinbusiness
opportunitiesandqualityjobs

8.1Businessretention,businessexpansion,andgrowthinnewbusiness
8.4Commercialandindustrialdevelopmentthatprovidesemploymentforlocalworkersatapayscale
thatresultsinfamilysupportingwagesandbenefits,providesabalancedmixtureofgoodsand
services,andproducesrecurringnetincomes
Thisrequestmakesuseofanexistingstructureinsteadofdevelopinganewsitefortheproposeduse.The
applicantstatesthatthislocationwillcreate18jobs,thatcouldbenefitCountyresidents.

ProjectImpacts
Environmental
Since the property is already developed, no grading or construction will occur in connection with this
request.

Utilities
The property is served by public water and private septic. The applicant will need to work with the
BedfordRegionalWaterAuthorityandtheVirginiaDepartmentofHealthtoensurethatexistingfacilities
areadequateforthechangeofuseatthesiteplanstage,shouldthespecialusebegranted.

Transportation
The site has an existing commercial entrance onto Forest Road. The Virginia Department of
Transportationhasrequestedthattheapplicantincludesatrafficimpactstatementdenotinganticipated
sitetripgenerationforthepreviousandproposeduses.Thiswillbenecessarytodetermineifadditional
entranceimprovementsarewarranted.

Aesthetic/Visual
The applicant proposes to upgrade the faade of the existing building to enhance the current and
surroundingviews.ThenewsignagewillrequirecompliancetoArticleVSection309313forfreestanding
signs, and Section 309314 for faade signs regulations. Automobiles stored on the property will be
placedinascreenedfencedstoragearealocatedbehindtheexistingbuilding.Mostoftheimprovements
are located inside of the building, and the applicant will work with the Building Division to meet the
requiredguidelinesatthesiteplan/buildingpermitphase.

CONCLUSION
TheapplicationbySifen,Inc.meetsalloftheapplicableZoningOrdinancestandardsatthisstageinthe
process.Theapplicantsproposalshouldresultinminimalimpacttothesurroundingarea,givenexisting
usesandzoning.Theapplicantwillbeupgradingtheexteriorfaadeandsignage,andinstallingafence
aroundtheexistingpavedareabehindthestructureforthefencedstorageyard.

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After reviewing the application, staff recommends approval of the application with the following
condition:

1. Existinglandscapingandbufferyardmustremainaspartofthelandscapingrequirementatthesite
planlevel.Shouldanymodificationsbemade,theapplicantshallcontacttheZoningAdministrator
todetermineifanewlandscapingplanmustbesubmittedinordertoverifycompliancewiththe
landscapingrequirementslistedinArticleVSection3092oftheZoningOrdinance.

Attachments
1. SpecialUsePermitApplication
2. ConceptPlan
3. LocationMap
4. ZoningMap
5. AerialMap(2015)
6. Section3054,ArticleIII,C2GeneralCommercialDistrict
7. Section 30792, Article III, Permitted Uses by District, Commercial Uses (Automobile Repair Services,
Major)
8. Section30856,ArticleIV,AutomobileRepairsServices,Major

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Page 2 of 3
Bedford County
Special Use Permit Application
Please print in blue or black ink or typewrite. If not applicable, write N/A.

APPLICANT INFORMATION

Note: If applicant is not the property owner, an owners authority letter must be submitted with application.
Applicant Name: Sifen, Inc
Address: 2929 Sabre St
Phone: 757-486-1122 Fax: 757-486-0905 Email: ashley@sifeninc.com
Property Owner Name: Grainger W W Inc
Address: 3520 Piedmont Rd NE Ste 410, Atlanta GA 30305
Phone: 404-982-6817 Fax: 404-982-9968 Email:
Authorized Agent/Contact Person: Don Smith Vice President
Address: 2929 Sabre St Suite 500, Virginia Beach, VA 23452
Phone: 757-486-1122 Fax: 757-486-0905 Email: dsmith6240@aol.com
Engineer: Site Improvement Associates
Address: 800 Juniper Crescent Suite A, Chesapeake, VA 23320
Phone: 757-671-9000 Fax: 757-671-9288 Email: ibaraki@siava.us

PROJECT INFORMATION

Location/Address of Property (directions from Bedford County Administration Building):

18395 Forest Rd

Tax Map Number(s): 101 A 44B

Magisterial District: 3 Jefferson Election District: 4
Size of Parcel(s): In acres 3 In sq. ft. 130,680
Amount of area to be utilized
Does the parcel meet the minimum requirements contained in
the Article IV use and design standards for the use? ( ) Yes ( ) No

Current Zoning: C2 Current Land Use:

Proposed Land Use (from Permitted Use Table, Sec. 30-79-2): Automobile Repair Services, Major

Please describe the proposed project or purpose of the request. To obtain approval for an auto body repair and
paint facility

Bedford County Department of Community Development

122 East Main Street, Suite G-03 Bedford, VA 24523 Phone (540) 586-7616 Fax (540) 586-2059 4/8/15
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OWNERS AUTHORITY LETTER

STATE OF Ml:RXl!l:~x ILLINOIS
Gdx ~ COUNTY OF --=L=AK
=-E
_ _ __

This_~
)-:
_ }-
_ ~_--_ _ day of May 2017
S <Z . IS 1~z:.:tff_1 Q../i:::::GttiJJbf W.W. G;ainger, Inc. '( ''Owner")
I, J)t]J.J , the 6~"l!i~iKof 10105902 (18395 Forest Road, Lynchburg)

(Describe land by Parcel Identification Number) make, constitute. and appoint_ _ _ _ _ _ _ _ _ _ _ _ __

my true and lawfu l agent and in my name, place, and stead giving unto said _ _ _ _ _ _ _ _ _ _ _ _ _ __

full power and authority to do and perform all acts and make all representation necessary, without any limitations

whatsoever, to make application for said rezonin special use permit variance (circle one). The right, powers, and

authority of said agent herein granted shall commence and be in full force and effect on _ _the
_ _date
_ _ _ _ _ __

hereof , and shall remain in full force and effect thereafter until actual notice, by certified mail.
at address 122 E. Main St., Bedford VA 24523
return receipt requested , is rece ived by the Bedford County Department of Community Developme nt stating that the

terms of this power have been revoked or modified. W.W. GRAINGER, INC.

BY:
Owner
(i) ~
~~~M: STATE OF ILLINOIS

County of_L_AK
_ E_ _ _ _ _ _ _ _ _ _ _ _ __

Subscribed and sworn to before me this d-)-,::8 day of _ _M~a_Y_ __ 2017

_ _ _ _ _ _ _ _ in my County
and State aforesaid, by the aforenamed Principal.

My Commission Expires: __ +\--_ (_~------~--\-+------

]

Office Use O nly

File/Case Number Date Accepted_ _ _ _ _ _ __ _ _ _ _ _ __

- - -- - - - - - - -

Z :\Planning\ Forms\O"ner Authority Letters\OWNERS A UTHORITY LETTER - Rezoning-SUP-Variance .doc

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Performance Collision Center

Lynchburg, VA March 23, 2017 Concept 1 View 1
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Location Map
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Zoning Map

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Aerial Photograph (VGIN 2015)

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Virginia Geographic Information Network (VGIN)

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ARTICLE III. - DISTRICT REGULATIONS

Sec. 30-54. - C-2 General commercial district.

Sec. 30-54-1. Purpose.

The purpose of the C-2 district is to provide locations for a variety of commercial and service
related activities within the urban service area serving a community of several neighborhoods or
large areas of the county. This district is intended for general application throughout the county.
General commercial districts are most appropriately found along major arterial thoroughfares
which serve large segments of the county's population.

The C-2 district permits a wide variety of retail and service related uses. Site development
regulations are designed to ensure compatibility with adjoining land uses.

Sec. 30-54-2. Permitted uses.

Permitted uses shall be as listed in section 30-79.

Sec. 30-54-3. Site development regulations.

General Standards. For additional, modified, or more stringent standards for specific uses, see
article IV, Use and Design Standards.

(a) Minimum lot requirements:

(1) Lots served by private well and sewage disposal system;

a. Area: One (1) acre (forty-three thousand five hundred sixty (43,560) square feet).

b. Frontage: One hundred (100) feet on a publicly owned and maintained street.

(2) Lots served by either public sewer or water, or both:

a. Area: Fifteen thousand (15,000) square feet.

b. Frontage: Seventy-five (75) feet on a publicly owned and maintained street.

(b) Minimum setback requirements:

(1) Front yard:

a. Principal structures: Thirty (30) feet, or twenty (20) feet when all parking is located
behind the front building line.

b. Accessory structures: Behind front building line.

(2) Side yard: None.

(3) Rear yard:

a. Principal structures: Fifteen (15) feet.

b. Accessory structures: Three (3) feet.

(4) Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all
streets.

(c) Maximum height of structures:

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(1) Height limitations:

a. Principal structures: Forty-five (45) feet. Principal structures may exceed the principal
structure height limitation provided a special use permit is approved in accordance
with section 30-19.

b. Accessory structures: actual height of principal structure.

(d) Maximum coverage:

(1) Building coverage: Fifty (50) percent of the total lot area.

(2) Lot coverage: Ninety (90) percent of the total lot area.

(Ord. of 2-26-2001, App. A; Ord. of 9-13-2004)

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ARTICLE III. - DISTRICT REGULATIONS

Sec. 30-79-2. Permitted use table.

Permitted uses by district shall be as shown in the following table where:

"R" Indicates a use by right

"S" Indicates a special use

"*" Indicates more stringent standards as specified in article IV

USES AP AR AV R1 R2 R3 R4 PRD RMH C1 C2 NC PCD I1 I2 PID EP

CommercialUses

Automobile
RepairServices, S* S* S* R* R* S*
Major

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ARTICLE IV. - USE AND DESIGN STANDARDS

Sec. 30-85-6. Automobile repair services, major.

(a) General standards:

(1) All vehicles stored on the premises in excess of seventy-two (72) hours shall be placed in a
storage yard. The storage yard shall be fully screened from public view and shall be set back at
least one hundred (100) feet from any adjoining residential district.
(2) Body and fender repair services shall be subject to the following:
a. The repair facilities are at least one hundred fifty (150) feet from any adjoining residential
district.
b. Any spray painting takes place within a structure designed for that purpose and approved
by the Bedford County Building Official.
(3) Exterior display or storage of new or used automobile parts is prohibited.

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