BCC: BR: 101: 24 23.01.

2009

ISSUED BY
ASCROM CELL
BARODA CORPORATE CENTRE, MUMBAI

CIRCULAR TO ALL BRANCHES/OFFICES IN INDIA Sub. File ADV 14

Dear Sir,

Re: - Introduction of ASCROM Data Input Sheet as an Integral Part of Loan

Proposal.

ASCROM System at present is being used for Asset Classification and Provisioning as
per IRAC norms of RBI, Assessment of Capital charge on Credit Risk as per BASEL II
requirements and submission of CIBIL data.

ASCROM data is also being used to generate various control returns for submission to
regulators and supervisors. Bank is relying heavily on ASCROM database for credit
monitoring and also for measuring and mitigating the concentration risk.

In view of mandatory implementation of BASEL II framework, CIBIL data submission

and ever increasing reliance on ASCROM system for generation of various MIS reports
it is imperative that the organization wide data integrity and consistency is maintained.
Therefore, the quality of data in ASCROM system is of utmost importance for the Bank
and a need was being felt to formulate a policy for correct data feeding in ASCROM
system to have consistent and correct output.

We are now pleased to inform you that the Credit Policy Committee of the Bank has
approved the proposal of making the ASCROM data input sheet an integral part of every
loan proposal. The said data input sheet shall be prepared at the time of processing/
review of every loan proposal by the credit officer processing the proposal by filling in
the correct code/ classification as per ASCROM master. The ASCROM masters are
available in the ASCROM System itself. Soft copies of ASCROM masters have also been
placed on our intranet which can be downloaded from there by choosing option
Organisation ->ASCROM -> ASCROM Department ->ASCROM Download. ASCROM
Cell at Corporate office shall keep the ASCROM masters updated from time to time.

The ASCROM data input sheet is only to ensure the correctness of some critical data
fields. It is needless to mention that each and every field in ASCROM system is of vital
importance and necessary precautions should be taken at the time of data feeding.

Please also note that the ASCROM data input sheet will also be subject to
inspection/audit by Banks internal inspecting officers.

All the operating units are advised to make the ASCROM data input sheet as an integral
part of every loan proposal hence forth and ensure that it is validated by the concerned
recommending/sanctioning authority.

Yours faithfully,

(R.K.Bansal)
General manager
(Recovery, Legal and ASCROM)
 Enclosure to Circular no BCC:BR: 101:24 dated 23.01.2009

ASCROM DATA INPUT SHEET

(For Critical Fields Only)
Zone Name
Region Name
Branch
Borrower Name
Borrower ASCROM Id (To be filled in after
opening of account)
Name of Field ASCROM Code Description

1 Constitution

2 Occupation

3 Religion

4 Special Category 1
2
3
4
5 Sector

6 Scheme

7 Activity

8 Sanctioning Authority

9 Turnover Amt in Rs(Projected Turnover for ******************

assesing Credit Limit)
10 Business Segment(As per our Bank's internal
segmentation)
11 Last Three Year Sales (Amt in Rs) *******************

12 Investment in Plant and Machinery/

Equipment (In case of Manufacturing/ Service
units)
13 Credit Rating /Credit Score *******************

14 External Credit Rating *******************

15 Repayment mode

16 Security Value Primary Security Rs.

Value Collateral Security Rs.

Place Recommending Officer Sanctioning Authority

Date