PROCEEDINGS OF THE COUNTY BOARD OF JACKSON COUNTY, MINNESOTA

May 16, 2017

The County Board of Jackson County, Minnesota met in regular session, in the Jackson County
Courthouse Board Room, 405 Fourth Street, City of Jackson, Minnesota, on May 16, 2017. The
following members of the Jackson County Board of Commissioners were present: James
Eigenberg, Don Wachal, Cathy Hohenstein and Scott McClure. Kim Hummel was absent.
County Coordinator Steven Duncan was also in attendance.

CALL TO ORDER

Vice-Chair Wachal called the meeting to order at approximately 9:00 a.m. and led the Pledge of
Allegiance.

Motion was made by Commissioner McClure and seconded by Commissioner Hohenstein

to adopt the agenda. Motion carried with four ayes, no nays and one absent.

CONSENT AGENDA

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to approve the Consent Agenda. Motion carried with four ayes, no nays and one absent.

Board Action 17-114: Approve the May 2, 2017 Board of Commissioners meeting minutes.

Board Action 17-115: Approve all Commissioner disbursements in accordance with Minnesota
Statutes 130.01, subd. 4(b), recorded on warrants numbered 81625 through 81758 in the amount
of $398,200.88 - for Revenue Fund, $82,359.25; Road and Bridge, $136,058.99; Ditch Funds,
$102,756.23; Fleet, $7.00; Revenue Loan, $50,321.69; Agency, $3,123.00; Tax and Penalty,
$14,042.00 and Forfeit Land, $9,532.72. A detailed list of claims paid is available at the
Auditor/Treasurers Office upon request.

Board Action 17-116: Approve utility permits for:

Iowa Lakes Regional Water - Bore Waterline CSAH 2- Minnesota
Township
Jerry Clark repair tile- CR 66- Minnesota Township

Board Action 17-117: Approve Minnesota Counties Computer Cooperative Joint Powers
Agreement & Bylaw Changes

Resolution 17-021: Approve Declaration of Official Intent to Reimburse Certain Expenditures

from the Proceeds of Bonds (Related to Judicial Ditch #45)

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 JACKSON COUNTY, MINNESOTA

RESOLUTION NO. 17-021

DECLARING THE OFFICIAL INTENT OF

JACKSON COUNTY TO REIMBURSE
CERTAIN EXPENDITURES FROM THE PROCEEDS
OF BONDS TO BE ISSUED BY THE COUNTY

WHEREAS, the Internal Revenue Service has issued Treas. Reg. 1.150-2
(the Reimbursement Regulations) providing that proceeds of tax-exempt bonds used to reimburse
prior expenditures will not be deemed spent unless certain requirements are met; and

WHEREAS, the County expects to incur certain expenditures that may be financed
temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt
bond;

WHEREAS, the County has determined to make this declaration of official intent (the
Declaration) to reimburse certain costs from proceeds of bonds in accordance with the
Reimbursement Regulations.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF JACKSON

COUNTY AS FOLLOWS:

A. 1. The County proposes to undertake the following projects (the Project).

B.
C. Improvement of Judicial Ditch No. 45
D.
E. 2. The County reasonably expects to reimburse the expenditures made for
certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount
of $3,560,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the
bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the
Reimbursement Regulations.
F.
3. This Declaration has been made not later than 60 days after payment of any
original expenditure to be subject to a reimbursement allocation with respect to the proceeds of
bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an
amount not in excess of the lesser of $100,000 or 5 percent of the proceeds of an issue; or (c)
preliminary expenditures up to an amount not in excess of 20 percent of the aggregate issue price
of the issue or issues that finance or are reasonably expected by the County to finance the project for
which the preliminary expenditures were incurred. The term preliminary expenditures includes
architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to
commencement of acquisition, construction or rehabilitation of a project, other than land
acquisition, site preparation, and similar costs incident to commencement of construction.
G.
H.
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 4. This Declaration is an expression of the reasonable expectations of the County
based on the facts and circumstances known to the County as of the date hereof. The anticipated
original expenditures for the Project and the principal amount of the bonds described in
paragraph 2 are consistent with the Countys budgetary and financial circumstances. No sources
other than proceeds of bonds to be issued by the County are, or are reasonably expected to be,
reserved, allocated on a long-term basis, or otherwise set aside pursuant to the Countys budget
or financial policies to pay such Project expenditures.

5. This Declaration is intended to constitute a declaration of official intent for

purposes of the Reimbursement Regulations.

Approved by the County Board of Jackson County this 16th day of May, 2017.

COUNTY OF JACKSON, MINNESOTA

Attest: Board Chair

County Coordinator

COURTS, SHERRI SMITH - ADULT & FAMILY DEPENDENCY TREATMENT

COURTS COORDINATOR

Motion was made by Commissioner Eigenberg and seconded by Commissioner Hohenstein

to adopt Board Action 17-118: Approving allocating annual budget contribution to the treatment
courts in the amount of $5,000.00. Motion carried with four ayes, no nays and one absent.

LAND MANAGEMENT

Motion was made by Commissioner McClure and seconded by Commissioner Wachal to

adopt Board Action 17-119: Approving payment to Welp Construction for additional $111.85 in
project costs related to upgrades of the Lakefield Household Hazardous Waste facility. Motion
carried with four ayes, no nays and one absent.

EMERGENCY MANAGEMENT

Motion was made by Commissioner McClure and seconded by Commissioner Hohenstein

to adopt Resolution 17-022: Approving Adoption of County Emergency Operation (2017).
Motion carried with four ayes, no nays and one absent.

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County of Jackson )
) SS.
State of Minnesota )

Resolution No. 17-022

Resolved by the Board of Commissioners, County of Jackson, and State of

Minnesota:

WHEREAS, each County in the State of Minnesota is required by MSS. Chapter 122.25
(2) to have an updated Emergency Operations Plan:

WHEREAS, The State of Minnesota Homeland Security and Emergency Management

(HSEM) Division has a rotating review process: first year - County Board Review, second year -
Regional Review Committee, third year - Peer County Emergency Management Review and the
fourth year is a State of Minnesota HSEM Review;

WHEREAS, The Emergency Operations Plan (EOP) must be approved and the
Resolution signed by the County Board every four years;

WHEREAS, The HSEM rotation for 2017 requires Jackson Countys Emergency
Operations Plan to be reviewed by County Board Review;

WHEREAS, The HSEM review requirement states the Jackson County Board after
reviewing the Emergency Operations Plan (EOP) must adopt and accept the Plan by Resolution;

NOW, THEREFORE, BE IT RESOLVED, by the Jackson County Board on the 16th

day of May, 2017 that Jackson County is hereby adopting and approving the current Emergency
Operations Plan (EOP) of Jackson County as managed by the Jackson County Emergency
Management Office, Office of Emergency Management.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota
this 16th day of May 2017.

_________________________________
Don Wachal
Acting Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:

_______________________________(SEAL)
Steven J. Duncan
County Coordinator of Jackson County,
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 BUILDING OPERATIONS

Motion was made by Commissioner McClure and seconded by Commissioner Eigenberg to

adopt Board Action 17-120: Approving acceptance of low quote (M&H Electric $690.00/Day
Plumbing, Heating & Cooling &7,025.00) to install mini-split HVAC unit (in VSO/Emergency
Management/Drivers Licensing office). Motion carried with four ayes, no nays and one
absent.

PUBLIC WORKS

Motion was made by Commissioner Hohenstein and seconded by Commissioner Wachal

to adopt Board Action 17-121: Approving Contract & Bond for SP 032-624-035 Bridge Number
32576 with M&K Bridge Construction (Related to Replacement of Bridge 6444 in Weimer
Township). Motion carried with four ayes, no nays and one absent.

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to adopt Board Action 17-122: Approving award of SAP 032-030-022 (2017 Seal Coats) to
Morris Seal Coat & Trucking in the amount of $184,911.07. Motion carried with four ayes, no
nays and one absent.

Motion was made by Commissioner McClure and seconded by Commissioner Wachal

to adopt Board Action 17-123: Approving award of SAP 032-030-021 Project (2017 Micro
Surfacing) to Astech Asphalt Surface Tech in the amount of $742,271.76. Motion carried with
four ayes, no nays and one absent.

Motion was made by Commissioner McClure and seconded by Commissioner Wachal

to adopt Board Action 17-124: Approving transfer of Case/IH utility tractor from Parks to
Maintenance & the corresponding transfer of funds from Maintenance to Parks in the amount of
$11,000. Motion carried with four ayes, no nays and one absent.

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to adopt Board Action 17-125: Approving purchase of skid steer Soil Conditioner, in lieu of 2017
pick-up purchase, from Clark Equipmet in the amount of $7,607.84. Motion carried with four
ayes, no nays and one absent.

Motion was made by Commissioner McClure and seconded by Commissioner Wachal

to adopt Board Action 17-126: Approving purchase of skid steer Landplane, in lieu of 2017 pick-
up purchase, from Clark Equipmet in the amount of $1,613.50. Motion carried with four ayes,
no nays and one absent.

Motion was made by Commissioner Eigenberg and seconded by Commissioner Hohenstein

to adopt Board Action 17-127: Approving purchase of Parks Utility vehicle (Polaris Ranger 570)
from Jackson Sports in the amount of $10,550.00. Motion carried with four ayes, no nays
and one absent.

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 CLOSED MEETING

Motion was made by Commissioner Hohenstein and seconded by Commissioner McClure

to close the meeting as permitted by Minnesota Statutes Section 13D.05, under attorney-client
privilege, regarding potential litigation. Motion carried with four ayes, no nays and one
absent.

Motion was made by Commissioner McClure and seconded by Commissioner Eigenberg to

re-open the meeting. Motion carried with four ayes, no nays and one absent.

Vice-Chair Wachal authorized the County Attorney to proceed as directed.

COURT SERVICES

Motion was made by Commissioner Hohenstein and seconded by Commissioner Wachal

to adopt Board Action 17-128: Approving renewal of grant agreements with the Minnesota
Department of Corrections (REAM & Caseload/Workload Reduction Grant Agreements).
Motion carried with four ayes, no nays and one absent.

MINNESOTA DEPARTMENT OF CORRECTIONS (SENTENCE TO SERVICE

PROGRAM)

Motion was made by Commissioner McClure and seconded by Commissioner Hohenstein

to adopt Board Action 17-129: Approving State of Minnesota Income Contract proposal (to
provide Sentence to Service Program) in the amounut of $131,595.75 over a two year period
commencing July 1, 2017 and expiring June 30, 2019. Motion carried with four ayes, no
nays and one absent.

COUNTY COORDINATOR

Motion was made by Commissioner Eigenberg and seconded by Commissioner Hohenstein

to adopt Board Action 17-130: Approving Fairgrounds Lease Agreement with Jackson County
Food 4 Kids Program, Inc., effective September 1, 2017. Motion carried with four ayes, no
nays and one absent.

Motion was made by Commissioner Hohenstein and seconded by Commissioner McClure

to adopt Resolution 17-023: Approving rescinding Resolution No. 17-019 (Related to a donation
for a County Fairgrounds Beautification Project; Funds not allocated). Motion carried with four
ayes, no nays and one absent.

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County of Jackson )
) SS.
State of Minnesota )

Resolution No. 17-023

Resolved by the Board of Commissioners, County of Jackson, and State of

Minnesota:

WHEREAS, the Jackson County Board of Commissioners approved Resolution 17-019

at the April 18, 2017 County Board meeting accepting an intended $500 donation from the
Jackson Community Foundation, on behalf of the Fair Association, to be used for Fairgrounds
beautification;

WHEREAS, Minnesota State Statutes Chapter 465, Section 465.03, Gifts to

Municipalities informs that a county governing body shall accept such gifts by resolution and
by at least a two-thirds majority;

WHEREAS, Jackson County was notified by a Jackson County Fair Association

representative that the $500 would not be donated at this time for a Jackson County Fairgrounds
Beautification Project being planned by the Jackson County Fair Association, and;

WHEREAS, there is a need to rescind Resolution No. 17-019 to make the public record
clear and indicate to any financial audit of County funds that the County did not receive the $500
in funds;

IT IS HEREBY RESOLVED, that the Jackson County Board of Commissioners does

hereby approve, by resolution, rescinding Resolution 17-019.

Passed and adopted by the Board of Commissioners of the County of Jackson, Minnesota
this 16th day of May 2017.

_________________________________
Don Wachal
Acting Chair
Jackson County, Minnesota Board of Commissioners

ATTEST:

_______________________________(SEAL)
Steven J. Duncan
County Coordinator of Jackson County, Minnesota
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 MINNESOTA PUBLIC DRAINAGE

Chuck Brandel, Consulting Engineer, was in attendance and spent time providing a presentation
on Minnesota Public Drainage topics including repairs, improvement process and separable
maintenance, among others.

BOARD REPORTS

Commissioner Eigenberg reported on meetings/events involving Fort Belmont and Des Moines
Valley Health & Human Services (DVHHS).

Commissioner McClure reported on meetings/events involving Sioux Valley & Round Lake
Townships and Building Committee.

Commissioner Hohenstein reported on meetings/events involving DVHHS and Library Board.

Commissioner Wachal reported on meetings/events involving DVHHS and Southwest Regional

Development Commission.

ADJOURN

Motion was made by Commissioner Eigenberg and seconded by Commissioner McClure

to adjourn the meeting at 12:08 p.m. Motion carried with four ayes, no nays and one
absent.

JACKSON COUNTY BOARD OF

COMMISSIONERS

_____________________________________
Don Wachal, Vice-Chair

ATTEST: _______________________________
Steven Duncan, County Coordinator

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