PERMIT TO WORK

STANDARD

Rev. 00
1
PRAYER
 Almighty God,
We humbly entrust our company into Your caring and
saving hands.
We implore Your constant guidance in our daily
endeavors.
We need Your divine presence and providential
assistance as we perform our individual functions.
O God, we sincerely ask You in prayer to watch over us
and give us the grace to work together in peace and
harmony.
Grant that the management and the staff may trust
each other and function as one;
 That the management may look after the well-being of the
workers; that the employees may concern themselves with the
companys future; that we may all reap a fruitful harvest.
Help us to settle all conflict, solve all problems, cope with crises,
and enjoy the lasting benefits of our efforts.
You know our hearts desires, but You also know what is best for
us.
We humbly ask You to help us achieve our corporate goals.
To You who have given us all, we offer the fruits of our labor.
O God, help us set our priorities.
Keep us from focusing solely on material rewards.
Remind us of our commitment to serve humankind.
All these we ask of You, our loving Lord, AMEN.
 TABLE OF CONTENTS

1.0 PURPOSE

2.0 SCOPE

3.0 REFERENCES

4.0 DEFINITION OF TERMS

5.0 GUIDELINES

5
 TABLE OF CONTENTS

6.0 FLOWCHARTS

7.0 RESPONSIBILITIES

8.0 SUPPLEMENTARY INFORMATION

ATTACHMENT
APPENDICES

6
 1.0 PURPOSE

This Standard states the rules governing the preparation,

processing and use of a Permit to Work (PTW) so that all
work activity to be performed within Energy Development
Corporation (EDC) and its subsidiaries facilities and/or its
project sites are carefully analyzed to identify hazards that
may exist or develop during and after the work activity, and
that the appropriate measures are systematically
undertaken to eliminate or reduce the hazards to
acceptable levels in order to prevent injury, illness, fire,
damage to property or environmental incident.

7
 1.0 PURPOSE

This Standard provides clear and specific guidelines and

procedures for the initiation, approval and issuance of
PTWs for the performance of any type of work. It is
designed to complement other EDC Standard Procedures
and to comply with applicable local and national
regulations.

It requires that PTW Applicants, PTW Holders, PTW

Issuers, PTW Approvers and Area Owners have prepared
the facilities and work area according to accepted safe
operating practices before written permission to work is
granted.
8
 1.0 PURPOSE

A PTW is required as a control measure for work that

involves elevated safety risks. Such work is usually non-
routine or periodic in frequency.

The PTW serves as an administrative control to prevent

unauthorized execution of work, and as the basis of a pre-
job risk assessment, by listing identified hazards of the
work to be performed and recommended control measures
for such hazards.

9
 1.0 PURPOSE

The objectives of the Standard are to:

Provide guidelines for the authorization of work within

EDC facilities.

Define the process by which employees are certified as

PTW Approvers, PTW Issuers, PTW Applicants and
PTW Holders.

Define the roles, responsibilities and accountabilities of

PTW Approvers, PTW Issuers, PTW Applicants and
PTW Holders.
10
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Establish minimum information required for the safe

completion of work, such as but not limited to:
Serial Number of the PTW/Associated Clearance
document
Description of work
Scope of work
The identification of the equipment to be worked on
Work area boundaries
Duration of work
The date and time for which the PTW (and
Associated Clearances) is valid
11
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Establish minimum information required for the safe

completion of work, such as but not limited to
(continued):
Identities of the PTW Holder, PTW Issuer, PTW
Approver, PTW Applicant, Work Party, Area Owner
and the responsible and competent people (e.g. Fire
Watch or Confined Space Entry Supervisor)
Methods, tools, and equipment needed to accomplish
the work

12
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Establish minimum information required for the safe

completion of work, such as but not limited to
(continued):
Where applicable, gas testing requirements for work
in spaces containing or potentially containing
hazardous atmospheres (e.g. hot work, confined
space entry, etc).
Any isolation requirements for the control of
hazardous energy (electrical, mechanical,
pressurized steam, or other)
13
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Establish minimum information required for the safe

completion of work, such as but not limited to
(continued):
Any specific precautions, checks and conditions for
safe working that shall be undertaken. The
precautions needed for any task shall be shown
clearly on the permit itself in either writing or by use of
a checklist. All attachments shall be identified on the
PTW.
Personal Protective Equipment (PPE) to be used
14
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Establish minimum information required for the safe

completion of work, such as but not limited to
(continued):
Associated Clearances required
Emergency response actions and special
considerations involved
Acceptance of the PTW by the person responsible for
carrying out the job
Hand-back and acceptance of the completed work

15
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Provide a systematic process so that each work is

carefully analyzed to determine all possible hazards and
provide tools to establish safety measures to eliminate,
control, or reduce hazards to As Low As Reasonably
Practicable (ALARP) levels.

Guide the PTW users on how to use the PTW Form, Job
Hazard Analysis (JHA) & Risk Assessment (RA) Form
and the Associated Clearances.

16
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Provide an avenue for communication between the

PTW Approver, PTW Issuer, PTW Holder, PTW
Applicant, Work Party and Area Owner.

To prevent unauthorized operation of any facility and

equipment in the work area for safety and security of
personnel, assets, and the environment.

Ensure there are no inadvertent omissions through

proper documentation and turnover of PTW documents.
17
 1.0 PURPOSE

The objectives of the Standard are to (continued):

Provide an auditable system that will enable the

company to measure performance and implement
changes for continual improvement.

18
 2.0 SCOPE

This Standard applies for all work to be performed by

regular employees, seconded employees, temporary
employees, contractors, and their sub-contractors in EDC
facilities and project sites within its operational control.
Contractors shall be responsible for the compliance of their
subcontractors to the Standard.

A PTW is not required for routine work inside maintenance

shops, fabrication shops, contractors fabrication shops
and all other areas outside EDC premises or operational
control.

19
 2.0 SCOPE

NOTES:

1. Each Strategic Business Unit (SBU) or Project Site may

facilitate the issuance of PTWs by listing down in detail all
work activities that require and not require the use of
PTWs and Associated Clearances in accordance with this
Standard.

2. Emergency Response actions, such as confined space

rescue or firefighting, are not included in the scope of this
Standard and do not require the issuance of PTWs and
Associated Clearances.
20
 2.0 SCOPE

NOTES (continued):

3. The imposition of this Standard on contractors is done for

the purpose of ensuring the safe execution of work. It
does not imply nor does it recognize that there exists an
employer-employee relationship between EDC and the
contractor, and between EDC and the contractors
workers. All of the contractors activities are those of a
bona fide independent contractor, and the contractor, its
employees, personnel, agents, workers and
representatives shall not be considered as employees or
agents of EDC.
21
 2.0 SCOPE

NOTES (continued):

3. (continued) The contractor assumes all legal and contractual

obligations arising out of the performance of the work under
contract, no matter to whom such obligations may be owing,
whether to the country or any political subdivision thereof, to
contractors own personnel or to third persons. EDC may
instruct and direct the contractor as to the end results to be
obtained from contractors workers pursuant to the contract.
The contractor shall render the contracted work on its own
account, under its own responsibility and shall have complete
direct control and supervision over its equipment and
personnel and over the manner, means and method of the
performance of all its activities.
22
 3.0 REFERENCES

3.1 Internal

Energy Development Corporation, First Alert Report

Guidelines, 14-S-043-C, September, 2016.
Energy Development Corporation, Health, Environment
and Safety Consequence Management Program, 14-S-
031-C, January, 2016.
Energy Development Corporation, Incident Reporting
and Investigation Standard, 2011.
Energy Development Corporation, Risk Rating Criteria,
January 2016.
23
 3.0 REFERENCES

3.2 External

Department Circular 2012-11-0009, Renewable Energy

Safety, Health and Environment Rules and Regulations
of 2012, Department of Energy, Philippines.
Occupational Health and Safety Standards, as
amended, Department of Labor and Employment under
Article 162, Labor Code of the Philippines.
Republic Act No. 9514, Fire Code of the Philippines of
2008 and its Implementing Rules and Regulations
(IRR).

24
 3.0 REFERENCES

3.2 External (continued)

Guidelines on Permit To Work (P.T.W.) Systems,

International Association of Oil and Gas Producers, Report
No. 6.29/189, January 1993.
National Fire Protection Association (NFPA) 70E, Standard
for Electrical Safety in the Workplace 2015 Edition, U.S.A.
29 CFR 1910 Occupational Safety and Health Standards,
U.S.A.
29 CFR 1926 Safety and Health Regulations for
Construction, U.S.A.

25
 4.0 DEFINITION OF TERMS

Refer to the Definitions in Appendix C Definition of

Terms, of Permit To Work Standard Rev. 00.

26
 5.0 GUIDELINES

5.1 When is a Permit to Work (PTW) Required?

A PTW is required whenever work is conducted that may

adversely affect safety, health, environment, efficiency, or
reliability of associated personnel or an asset. A PTW is
required when:
Critical work clearances are initiated (e.g., Hot Work,
Confined Space, Isolation of Hazardous Energy,
Excavation, etc.); or
Work or maintenance is performed in a process area that
involves breaking into a line, equipment or vessel that
contains actual or potential hazards; or
27
 5.0 GUIDELINES

5.1 When is a Permit to Work (PTW) Required?

(continued)

Work or maintenance is performed in an environment

which could not be controlled or could rapidly change (e.g.
outdoors, under severe weather conditions); or

There is a transfer of work and responsibilities from one

group to another; or

Communication across more than one area, group, or

technical type is required to accomplish the task; or

28
 5.0 GUIDELINES

5.1 When is a Permit to Work (PTW) Required?

(continued)

The Area Owner determines that a PTW is required; or

The work has significant potential for a fatality or disabling

injury or incident (fire, equipment/property damage,
environmental, business interruption).

29
 5.0 GUIDELINES

5.1 When is a Permit to Work (PTW) Required?

(continued)

Area Owners should conduct Risk Assessment to determine

works and areas, within their operational control, that do not
require a PTW. The result of the Risk Assessment shall be
documented and approved by the SBU Head.

PTW Applicants should seek clarification from the PTW

Holder and Area Owner when in doubt as to whether an
activity requires a PTW or not.

30
 5.0 GUIDELINES

5.2 General Requirements

A PTW must be issued for all Works listed in Section 5.1 of

this Standard.

A Job Hazard Analysis & Risk Assessment (JHA & RA) is

a pre-requisite for the issuance of a PTW.

Depending on the scope of work, Associated Clearance(s)

may be required. Associated Clearances shall be
accomplished first before the PTW is issued.

31
 5.0 GUIDELINES

5.2 General Requirements (continued)

Line Management (example: Operations, Maintenance) in

each SBU, Facility or Project Site is given the authority to
manage and control the issuance of their respective PTW
documents. The requirements of this Standard may be
embedded into the specific Standard Operating
Procedures. Line Management can define and
standardize the categories of work which require PTWs
and routine work that does not require PTWs in their site
specific procedures and work instructions, provided that
these are not in conflict with this Standard.

32
 5.0 GUIDELINES

5.2 General Requirements (continued)

The highest ranking EDC Officer at the SBU, Project Site

or Plant shall designate and authorize in writing an
adequate number of PTW Applicants, PTW Holders, PTW
Issuers and PTW Approvers for all facilities, plants and
areas under his/her jurisdiction or operational control to
ensure adequate coverage and continuity of all scheduled
works.

33
 5.0 GUIDELINES

5.2 General Requirements (continued)

The highest ranking EDC Officer at the SBU, Project Site

or Plant shall ensure that facilities under their operational
control are resourced with an adequate number of
competent and qualified personnel (e.g. Attendants,
Authorized Gas Testers, Rescue Teams, etc.), equipment
(ventilation equipment, gas detectors, rescue tripods, etc.)
and materials to ensure the safe execution of the work.

34
 5.0 GUIDELINES

5.2 General Requirements (continued)

A separate, distinct, and independent PTW Approver is

required for all PTWs (e.g. the PTW Issuers Line Manager
or his/her delegated authority, provided that they are
trained, certified, and authorized as such).

Only authorized PTW Approvers can approve a PTW. For

work not requiring any Associated Clearance, the PTW
Issuer may assume the role of PTW Approver.

35
 5.0 GUIDELINES

5.2 General Requirements (continued)

PTW Approvers and PTW Issuers can only issue and

approve PTWs covering the work areas under their area of
supervision or operational control.
A PTW Issuer can only issue a PTW for works within
his/her operational control or jurisdiction. Likewise, a PTW
Approver can only approve a PTW for works within his/her
operational control or jurisdiction. It shall be the
responsibility of the SBU Head and Line Management
(example: Operations, Maintenance) at each SBU to
determine and establish the boundaries of Operational
Control for the purpose of issuing PTWs. 36
 5.0 GUIDELINES

5.2 General Requirements (continued)

The On-Duty PTW Issuer shall have full authority,

discretion; control and accountability over all active PTWs.
The PTW Holder shall have full authority, discretion,
control and accountability over the specific PTW document
issued to him/her by the PTW Issuer.
Only EDC employees can act as PTW Holders who can
hold multiple PTWs, up to a maximum of 6 PTWs,
provided that the requirements described in Appendix A
Table 1- Decision Matrix for Holding Multiple PTWs, are
met.
37
 5.0 GUIDELINES

Appendix A
Table 1. Decision Matrix for Holding Multiple PTWs
PTW WITH ASSOCIATED TOTAL NO.
PTW
CLEARANCE OF PTWs A
WITHOUT
PTW
High Medium Low ASSOCIATED
HOLDER
Risk Risk Risk CLEARANCE
CAN HOLD
1 0 0 0 1
NUMBER 0 1 1 0 2
OF PTWs 0 1 0 2 3
0 0 1 4 5
0 0 2 2 4
0 0 3 0 3
0 0 0 6 6

38
 5.0 GUIDELINES

Table 1. Decision Matrix for Holding Multiple PTWs

The table shall apply to one (1) PTW Holder holding multiple PTWs for
various work activities provided that a risk assessment has been
conducted by the PTW Applicant, PTW Holder and Area Owner during
the initial site inspection.
Example 1: A PTW Holder for a Work on Energized Electrical
Equipment (WEEE) activity evaluated as High Risk can only hold 1
PTW.

Example 2: A PTW Holder for a WEEE activity evaluated as

Medium Risk can hold 1 PTW and another PTW for an activity
evaluated as Low Risk (e.g. Work at Heights, Hot Works).
Risk Assessment shall be conducted using Table 2- Risk Matrix to
evaluate the risk level of the work activity.
39
5.0 GUIDELINES

Table 2. Risk Matrix

40
 5.0 GUIDELINES

5.2 General Requirements (continued)

For works which involve in-house activities (i.e. work will

be performed by EDC employees) wherein the EDC
employee becomes the Work Party, the said employee can
act as the PTW Holder for the specific activity. However,
he/she shall not be allowed to hold other PTWs.

PTW Issuers and PTW Holders shall not allow work to

proceed without the presence of a PTW Applicant even
though an approved PTW has been issued.

41
 5.0 GUIDELINES

5.2 General Requirements (continued)

There shall only be one PTW Applicant for each PTW.

The PTW Applicant shall be responsible for the daily

compliance with the PTW conditions of the Work Party.

Individuals shall not self-issue a PTW; that is, the same

person cannot act as Area Owner, PTW Issuer or PTW
Approver and PTW Holder at the same time.

42
 5.0 GUIDELINES

5.2 General Requirements (continued)

The PTW Applicant, PTW Holder and PTW Issuer shall

work together to satisfy the requirements of the PTW,
Associated Clearances and JHA & RA.

The list of authorized PTW Applicants, PTW Approvers,

PTW Issuers and PTW Holders shall be maintained and
updated by the SBU HES Department.

43
 5.0 GUIDELINES

5.3 Preparation and Issuance

The work order generated by the Area Owner shall be
received by the Contract Owner or Project Proponent who
shall arrange the activity schedule & manpower and
designate the PTW Holder. The designated PTW Holder will
initiate an initial site visit with the PTW Applicant and Area
Owner with the following objectives:

Site verification of work boundaries and identification of

Affected Parties.

Conduct Job Hazard Analysis and agree on the identified

hazard mitigations.
44
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

objectives of initial site visit (continued)

Identify the applicable Associated Clearances and agree

on the Risk Level of the job.

Conduct Risk Assessment to evaluate the risk level of the

work activity and to determine the requirement for
Emergency Rescue Team (ERT) using Appendix A Table
2- Risk Matrix. The Risk Matrix is based on the approved
EDC Risk Rating Criteria and Enterprise Risk Management
Matrix.
45
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

objectives of initial site visit (continued)

The decision guide in determining the requirement for ERT

is shown in Table 1- Decision Guide for Determining
Emergency Rescue Team.

*ERP- Emergency Rescue Plan

46
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

objectives of initial site visit (continued)

Results of the JHA & RA shall be reflected in the Job

Hazard Analysis and Risk Assessment Form.

The SBU HES Department can be consulted by the PTW

Issuer and the JHA & RA Development Team (PTW
Applicant, PTW Holder and Area Owner) to finalize the risk
level of a work activity.

47
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

The JHA & RA shall address all possible work activity

hazards including but not limited to hazards attributed to
mobilization, competency of personnel, PPE, inherent
environmental or operational hazards, hazards that will be
introduced or that may develop, method of work, tools and
materials needed to execute the work safely, emergency
plans and resources.

48
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

Where one or more Associated Clearances apply, the Associated
Clearance/s shall be satisfied first prior to issuing a PTW. The
following are the Associated Clearances that may be required
depending on the scope of work:
Hazardous Energy Isolation
Work on Energized Electrical Equipment
Work at Heights
How Work
Critical Lift
Entry Into Permit-Required Confined Spaces and H2S
Designated or Hazardous Atmosphere Areas
Excavation and Trenching
Fire Protection System Impairment
49
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

The PTW Holder prepares the PTW and Associated

Clearance(s), JHA & RA and other related documents using
the Microsoft Excel-based forms and submits the electronic
copy to the PTW Issuer, who will review the documents prior
to joint site inspection. A copy of the JHA & RA shall be
printed for the joint site inspection.

50
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

The PTW Issuer, the PTW Holder and the PTW Applicant
shall conduct joint site inspection to:

Define the boundaries of work and the equipment or

machine to be worked on. Site preparation may include
installation of barricades and safety warning signs,
erection of working platforms and clearing of the area.

Identify all hazardous energy sources and isolation points.

51
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

conduct joint site inspection to (continued):

Determine other site specific hazards not written in the

JHA & RA. These site specific hazards and control
measures shall be written in the JHA & RA.

Identify all hazardous energy sources and isolation points.

Determine other site specific hazards not written in the

JHA & RA. These site specific hazards and control
measures shall be written in the JHA & RA.
52
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

conduct joint site inspection to (continued):

Review the proposed methods, PPE, tools, and equipment

to be used for the job.

Identify the location of emergency assembly areas,

emergency equipment such as fire extinguishers,
emergency eyewash and shower, and other safety
equipment.

Determine the need for additional emergency response

resources where required.
53
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

NOTES:

1. Associated Clearances are not stand-alone permits and shall

not be used to authorize work to proceed without an approved
PTW. All work that requires these Associated Clearances are
considered critical and high risk and shall be approved by a
separate and distinct PTW Approver (for example: the PTW
Issuers Line Manager or his/her delegated authority).

2. Associated Clearances may require the PTW Holder and PTW

Applicant to accomplish additional forms such as the Gas Test
Record Form, the Personnel Accountability List Sheet and the
Emergency Rescue Plan for Critical Work. 54
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

After completing the joint site inspection, the PTW Holder

shall revise the JHA & RA to reflect any changes and check
the PTW documents for accuracy and completeness. The
PTW Issuer and the PTW Holder shall ensure that the PTW
Applicant has a clear understanding of all the required safety
controls and precautions to execute the work safely.

55
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

The PTW Issuer shall print the final version of the PTW
documents and affix his/her signature before endorsing to
the PTW Approver. After the PTW documents have been
reviewed and approved by the PTW Approver, the PTW
Issuer shall log the information in the PTW e-Register and
retain a duplicate copy of the PTW documents.

The PTW Documents shall be distributed based on Table 2-

PTW Documents Distribution.

56
 5.0 GUIDELINES

5.3 Preparation and Issuance (continued)

Table 2- PTW Documents Distribution

The PTW Issuer shall ensure that all active PTWs and closed
PTWs are filed in neatly organized folders or binders at the PTW
Issuers Office or Control Room. These files shall be maintained
ready for inspection and audit at all times.
57
 5.0 GUIDELINES

5.4 Validity Period and Renewal

The PTW and its Associated Clearances are valid only as

long as the specified permit conditions are maintained.
Continuity of the safe condition of the job shall remain
uninterrupted.

The approved PTW shall have a maximum validity period of

ten (10) calendar days, inclusive of the date of issue.
Saturdays, Sundays and Holidays are included.

Renewal of PTW for another ten (10) calendar days may be

allowed by the Permit Issuer only once.
58
 5.0 GUIDELINES

5.4 Validity Period and Renewal (continued)

All validity periods shall be indicated in the spaces provided

in the PTW Form.

A new PTW shall be issued if the work goes beyond twenty

(20) calendar days regardless of whether the work is
completed or not.

The validity of Associated Clearances is shown in Table 3.

59
 5.0 GUIDELINES

5.4 Validity Period and Renewal (continued)

Table 3. Validity of Associated Clearances

60
 5.0 GUIDELINES

5.4 Validity Period and Renewal (continued)

NOTES:

1. *Daily Checklists for Work at Heights and Excavation & Trenching

Clearances shall be accomplished daily prior to work to verify existing
conditions and ensure that work can be executed safely. Daily
Checklists are attached as supplementary information.

2. The Hazardous Energy Isolation (HEI) Clearance is co-terminus with

the PTW. However, when there is a need for normalization of isolated
systems due to operational requirements, the existing HEI Clearance
should be closed. As such a new HEI Clearance shall be applied for
continuing works. The same shall apply for Fire Protection
Impairment Clearance.
61
 5.0 GUIDELINES

5.5 PTW Approval

The PTW Approver or his/her delegated authority shall not

approve the PTW documents if the PTW Issuer has not
physically inspected the work site during the 1st day of
issuance and the 1st day of renewal for PTWs with
Associated Clearances.

The approval by the PTW Approver of a PTW, JHA & RA

and its Associated Clearances signifies authorization to
proceed with the work.

62
 5.0 GUIDELINES

5.5 PTW Approval (continued)

All approval signatures shall be recorded in the spaces

provided in the PTW Form.

Work activity shall not start without the approved PTW

documents (PTW, JHA & RA, Associated Clearances, Pre-
task Safety Meeting & other relevant PTW documents and
checklists, e.g. Gas Test Record, Personnel Accountability
List, Fall Protection Checklist, etc.).

63
 5.0 GUIDELINES

5.6 Receiving the PTW Documents

Only trained and certified PTW Applicants shall be

authorized to receive a PTW and its Associated Clearances.

The PTW Applicant shall review the accuracy of all entries

upon receipt of the approved PTW documents. The PTW
Applicant shall signify verification and acceptance of the
PTW entries and accuracy by printing his/her name and
signing in the space provided in the PTW documents.

64
 5.0 GUIDELINES

5.6 Receiving the PTW Documents (continued)

The PTW Holders copy of the PTW, the Associated

Clearances and JHA & RA shall be displayed in the area
where the work is undertaken and shall be available for
inspection and review by Company representatives. The
PTW documents shall be protected from weather elements,
chemicals, fumes, vapors, moisture or any other condition
which can damage, tear or degrade the document and
render it illegible.

65
 5.0 GUIDELINES

5.7 Pre-Start Activities

The PTW Applicant shall ensure no one is injured in the

course of executing the work plan. The PTW Applicant shall
ensure that all permit conditions are met by reviewing the
PTW document, the Associated Clearance(s) and the JHA &
RA documents. He/she shall ensure that all identified
remedial actions to eliminate, control or minimize the
hazards are implemented.

66
 5.0 GUIDELINES

5.7 Pre-Start Activities (continued)

The PTW Applicant shall ensure that every member of the

Work Party understands the safety requirements of the work
by conducting a ten to fifteen minutes Pre-Task Safety
Meeting before starting any task at the worksite.

The Pre-Task Safety Meeting shall include a discussion of:

All the conditions prescribed in the PTW, the Associated

Clearance(s) and the JHA & RA.

67
 5.0 GUIDELINES

5.7 Pre-Start Activities (continued)

The Pre-Task Safety Meeting shall include a discussion of

(continued):

Emergency/Contingency Plans Address the major what

ifs that could happen while work is in progress (for
example: a plant upset or a leak developing around the
work site or in a nearby plant). The contingency plan does
not need to describe detailed actions to be taken. It
primarily establishes the responsibilities for communicating
between the people doing the work and the people
operating the plant.
68
 5.0 GUIDELINES

5.7 Pre-Start Activities (continued)

The Pre-Task Safety Meeting shall include a discussion of

(continued):

Evacuation Plan The Evacuation Plan consists of what

to do and where to go should an evacuation become
necessary to protect personnel in the work area.
Designate a muster point or assembly area to account for
evacuated personnel, taking into account the prevailing
wind direction at the job site.

69
 5.0 GUIDELINES

5.7 Pre-Start Activities (continued)

The Pre-Task Safety Meeting shall include a discussion of

(continued):

First Aid Procedures and How to Report Incidents

Describe procedures or actions to be taken in the event of
an injury or other type of emergency. The actions required
to be taken should be well defined for personnel that will
be working on the job and workers who are assigned
special tasks such as, but not limited to, confined space
entry Attendants, Fire Watchers, or Authorized Gas
Testers.
70
 5.0 GUIDELINES

5.7 Pre-Start Activities (continued)

Every Work Party member shall affix his/her signature on
the Time In portion of the Pre-Task Safety Meeting
Attendance Form to affirm his/her attendance in the pre-task
meeting and understanding of the discussions. No person
shall join the Work Party without being briefed by the PTW
Applicant and signing on the said document.

The PTW Applicant shall ensure that every member of the

Work Party has received the appropriate level of safety
training (e.g. employees who underwent basic safety training
and contractor workers with Contractor Safety Passport
Training).
71
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5.7 Pre-Start Activities (continued)

Where the validity of the PTW goes beyond one day, the PTW
Applicant shall conduct the Pre-Task Safety Meeting daily before
the start of any task at the worksite. Work Party members shall
be required to sign the in the Pre-Task Safety Meeting Attendance
Form daily.

The PTW Applicant shall remain at the job site for the entire
duration of the work to ensure that the Work Party complies with
all the conditions in the PTW documents, to monitor the progress
of the work, and to report to the PTW Holder and PTW Issuer the
work status and the issues faced during the execution of the work
plan, including any incidents, accidents, near misses, or
emergencies encountered.
72
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5.8 Suspension of Work

Any EDC representative or employee may halt or order the
cessation of any and all work found to be in violation of the
permit conditions, unsafe, and/or immediately dangerous to
life, health, and the environment and to require the Work
Party to rectify and/or institute corrective actions to return
the workplace into a safe condition.

If the Work Party considers it necessary to suspend the work

at any time for safety reasons, the Work Party shall
immediately stop the work and inform the PTW Applicant of
those reasons.
73
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5.8 Suspension of Work (continued)

The work activity shall be stopped when any of the following
occurs:

When an alarm is sounded for whatever reason.

NOTE: When the emergency alarm sounds, all work shall

stop and any motorized equipment shutdown. All personnel
will exit the work area in a safe manner and report to their
assigned assembly point unless instructed otherwise.

When an incident, accident or near miss occurs.

74
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5.8 Suspension of Work (continued)

The work activity shall be stopped when any of the following
occurs (continued):

When an incident, accident or near miss occurs.

NOTE: The incident shall be reported to EDC Management
following the procedures in the First Alert Report Guidelines
and Incident Reporting and Investigation Standard (IRIS).

When the Scope of Work changes.

When the validity of the PTW expires.
When new hazards develop.
75
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5.8 Suspension of Work (continued)

Upon work stoppage, the PTW Applicant shall notify the

PTW Holder who shall in turn notify the PTW Issuer, PTW
Approver and Safety Officer.

The PTW Applicant, PTW Holder, Area Owner and Safety

Officer shall conduct risk assessment to determine if unsafe
condition(s) or act(s) can be immediately corrected for work
to continue. The PTW Applicant, PTW Holder and Work
Party shall work together to correct unsafe condition(s) or
act(s) and implement new and/or additional safety
measures.
76
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5.8 Suspension of Work (continued)

If unsafe condition(s) or act(s) cannot be immediately

corrected, the PTW Issuer shall cancel the existing PTW.
The PTW Applicant shall apply for a new PTW after unsafe
condition(s) or act(s) have been corrected and verified by
the PTW Holder. He/she shall then process the application
for a new PTW. New PTW documents shall undergo the
approval process prescribed in this Standard.

NOTE: Work Parties should remain vigilant of changing conditions, be

prepared to stop work, and report changed conditions as soon as
possible to the Work Party leader and the PTW Applicant. The JHA & RA
shall be revisited if steps, hazards or site conditions change.
77
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5.8 Suspension of Work (continued)

If personnel believe a work plan change is necessary, they

first notify their Work Party leader, supervisor or other
person in charge of work who next notifies the PTW
Applicant. The PTW Holder shall report these changes to
the PTW Issuer who shall evaluate if the existing permit
shall be revised or cancelled and a new PTW is issued. If
changes are sufficiently significant that they cause
conditions to be outside the scope anticipated in the original
JHA & RA, the work must be stopped.

78
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5.8 Suspension of Work (continued)

In the event of a lost or destroyed PTW document/s, all work
must stop until a new PTW is issued. The Duplicate (PTW
Issuers copy) copy of the lost PTW shall be cancelled,
revoked, and invalidated by the PTW Issuer after
consultation with and consent of the PTW Approver. The
PTW e-Register shall be updated accordingly.
If the PTW is to be cancelled, the reason for cancellation
and the name and signature of the person who cancelled the
PTW shall be recorded in the PTW Form.
NOTE: In case of uncompleted work, all hazards created by work-in-
progress such as open pits, excavations, scaffolds, temporary platforms,
piping, etc, shall be appropriately barricaded and signposted. 79
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5.9 Returning the PTW

At the end of each work day or shift, the PTW Applicant shall
ensure that all Work Party members are accounted for and have
affixed their signatures on the Time Out portion of the Pre-Task
Safety Meeting Attendance Form. After accounting for all Work
Party Members, the PTW Applicant shall return all PTW
documents (regardless of its validity) to the PTW Holder. The
PTW Holder will then sign on the close out portion of the PTW
before turning over to the PTW Issuer.

The PTW Holder shall update the PTW Issuer of the work status
every time he/she returns the PTW documents to the PTW Issuer.

80
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5.9 Returning the PTW (continued)

The PTW Issuer shall locate the Duplicate Copy from the
files in the PTW Issuers Office/Control Room and match it
with the Original Copy of the PTW documents being
returned by the PTW Holder.
If the work has been completed, the PTW Issuer shall
process and close the PTW documents (see Work
Completion and Closing the PTW).
If the work is not completed, the PTW Issuer keeps the
PTW documents in the files for re-issuance to the PTW
Holder in the next work day or shift (see Re-issuance/
Renewal of PTW). 81
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5.10 Work Completion and Close Out

The PTW Applicant shall notify the PTW Holder that the
work has been finished He/she shall ensure that
housekeeping has been completed in the work area, the
place restored to a safe condition, and all Work Party
personnel are accounted for.

The PTW Holder shall visit and inspect the work area to
ensure that above has been done by the Work Party before
signing the close out portion of the PTW and Associated
Clearance(s).

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5.10 Work Completion and Close Out (continued)

The PTW Holder shall endorse the PTW documents to the
Area Owner for acknowledgement that the area has been
restored to a safe and clean condition. The PTW Holder
signs the Close Out portion of the PTW and return the PTW
documents to the PTW Issuer.
The PTW Issuer then reviews the PTW documents and
signs them after confirming that they are in order.
The PTW Approver shall sign the Close Out portion of the
PTW documents if the housekeeping is found to be
satisfactory.
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5.11 Re-Issuance/ Renewal of PTW

For uncompleted work, Active PTW documents shall be
reissued by the On-Duty PTW Issuer to the PTW Holder. An
Active PTW document shall not be re-issued when there is
no PTW Holder to receive it. PTW Holder shall conduct a
joint site inspection with the PTW Applicant and PTW Issuer
to verify if the work conditions written in the PTW documents
are still applicable.

Upon expiration of the original PTW documents, renewal

may be issued by the On-Duty PTW Issuer for another ten
(10) days after a joint site inspection by the PTW Applicant
and the PTW Holder has been conducted to: 84
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5.11 Re-Issuance/ Renewal of PTW (continued)

after a joint site inspection by the PTW Applicant and the
PTW Holder has been conducted to (continued):

Redefine the boundaries of work and the equipment or

machine to be worked on. Site conditions would have
changed after ten days of work and there may be a need
to relocate, remove or install new barricades and safety
warning signs, or reposition working platforms or
implement other measures suitable for the current work
conditions.
Identify any new isolation points.
85
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5.11 Re-Issuance/ Renewal of PTW (continued)

after a joint site inspection by the PTW Applicant and the

PTW Holder has been conducted to (continued):

Determine new site specific hazards not written in the JHA

& RA. These new site specific hazards and control
measures shall be written in the JHA & RA.

Review the proposed methods, PPE, tools, and equipment

to be used for the job.

86
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5.11 Re-Issuance/ Renewal of PTW (continued)

after a joint site inspection by the PTW Applicant and the

PTW Holder has been conducted to (continued):

Review the location of emergency assembly areas,

emergency equipment such as fire extinguishers,
emergency eyewash and shower, and other safety
equipment.

Review the need for additional emergency response

resources where required.

87
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5.11 Re-Issuance/ Renewal of PTW (continued)

When work has been temporarily suspended or stopped, the

Area Owner, PTW Holder, PTW Applicant and the Safety
Officer shall conduct a risk assessment to determine
whether the PTW documents should be cancelled and
revoked or if the PTW documents may be reissued. The
existing permit will be valid for re-issue after conditions have
been confirmed safe by the PTW Issuer and the Safety
Officer (see Suspension of Work).

88
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5.12 PTW Transfer

The PTW and its Associated Clearances are transferable
documents that can be transferred from one PTW Applicant
to another or one PTW Holder to another by using the
Transfer portion of the PTW Form.

During transfer, the Incoming PTW Applicant or PTW Holder

shall review the PTW document, the JHA & RA, and all
Associated Clearances together with the Outgoing PTW
Applicant or PTW Holder at the work site. They shall also
review:

89
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5.12 PTW Transfer (continued)

They shall also review (continued):

The boundaries of work and the equipment or machine to

be worked on.

All hazardous energy sources and isolation points.

Site specific hazards.

The methods, PPE, tools, and equipment used for the job.

90
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5.12 PTW Transfer (continued)

They shall also review (continued):

The location of emergency assembly areas, emergency

equipment such as fire extinguishers, emergency eyewash
and shower, and other safety equipment.

The emergency response resources provided, if any.

91
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5.12 PTW Transfer (continued)

The Incoming and Outgoing PTW Applicants and PTW

Holders shall ensure that there are no additional hazards
from those identified on the original PTW and the Associated
Clearances. Any change in condition shall be reported to the
PTW Issuer for appropriate action.

After inspection and review, the Outgoing PTW Holder shall

endorse the Incoming PTW Holder to the PTW Applicant.

92
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5.12 PTW Transfer (continued)

The transfer of a PTW cannot be made separate and

independent from the Associated Clearances (and vice-
versa). The transfer of the PTW from one PTW Applicant to
another or one PTW Holder to another shall be done
together with all the Associated Clearances attached to the
PTW.
Transfer of responsibilities and accountabilities from one
PTW Applicant to another or one PTW Holder to another
shall be approved by the On Duty PTW Issuer only after the
PTW Applicants and PTW Holders have inspected the work
location with the PTW Applicant. 93
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5.12 PTW Transfer (continued)

It is the duty of the Incoming and Outgoing PTW Applicants

and PTW Holders to secure written approval as reflected on
the Transfer portion of the PTW Form.

The transfer of PTW Applicants and PTW Holders shall be

reflected in the Status/Remarks column of the PTW e-
Register by the PTW Issuer.

The work shall not be allowed to proceed in the event a

PTW Applicant is absent and has not transferred the PTW
documents to another PTW Applicant.
94
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5.13 Shift Turnover

The Outgoing PTW Issuer shall ensure all Active PTWs

and Associated Clearances recorded in the PTW e-Register
is acknowledged by the Incoming PTW Issuer.

During shift turnover, the Incoming PTW Issuer shall review

the PTW e-Register entries together with the Outgoing PTW
Issuer and both shall acknowledge having done so by
affixing their signatures of the printed copy the PTW e-
Register.

95
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5.14 Requirements During Major Shutdown, Turnaround

& Inspection, Large Capital Projects

Due to the many simultaneous tasks and expected large

volume of permits, the Project Manager may establish a
Central Permitting Section that shall ensure faithful
execution of the PTW Standard for major shutdowns,
turnaround and inspection, and large capital project works.

The Project Manager is given the authority to manage and

control the issuance of the PTW documents by the Central
Permitting Section.

96
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5.14 Requirements During Major Shutdown, Turnaround

& Inspection, Large Capital Projects (continued)
He/She shall designate and authorize an adequate number of
PTW Applicants, PTW Holders, PTW Issuers and PTW Approvers
to ensure adequate coverage and continuity of all scheduled
works. The list of authorized PTW Approvers, PTW Issuers, PTW
Holders and PTW Applicants for the project shall be submitted to
the SBU HES Department.

The authorities and responsibilities of the Central Permitting

Section shall be distinct and separate from Line Management
(e.g. Production, Operations, and Maintenance) but shall be
limited only to works related to the major shutdown, turnaround
and inspection, or large capital project. 97
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5.14 Requirements During Major Shutdown, Turnaround

& Inspection, Large Capital Projects (continued)

Line Management (e.g. Production, Operations,

Maintenance) authority will prevail over the PTW system
where there is an overlap of functions and areas of
operational control (for example start up or tie-in of
equipment into existing systems). This is to ensure that
project work does not interfere or interpose any unnecessary
risk to the day to day activities in the facility.

98
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5.15 Training

The highest ranking EDC Officer at the SBU, Project Site or

Plant has the responsibility to ensure that all EDC personnel
involved in the PTW system are trained and certified in this
Standard prior to being assigned as PTW Approvers, PTW
Issuers PTW Holders and PTW Applicants. Contractors
shall be responsible for their workers compliance with the
provisions of this Section.

99
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5.15 Training (continued)

The SBU HES Department shall determine the

competencies required and training interventions necessary
for PTW Approvers, PTW Issuers, PTW Holders, PTW
Applicants, Work Party members and Area Owners to attain
adequate knowledge and proficiency so they may carry out
the duties and responsibilities as prescribed in this
Standard. The SBU HES Department shall provide the
training through internal and external resources.

100
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5.15 Training (continued)

PTW Approvers, PTW Issuers, PTW Holders, PTW

Applicants and Work Party members shall attend the
required safety training modules to ensure and maintain a
safe workplace.

All persons (including contractors) involved in the issue,

approval and receipt of work permits shall be trained and
proved competent in their individual responsibilities,
considering their past experience and performance.

101
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5.15 Training (continued)

Such training should be provided in the form of a
combination of classroom and practical training session that
covers, but not limited to, the following:
Recognition and evaluation of the basic hazards involved
with non-routine maintenance and special activities (not
covered by operating procedures).
The corresponding engineering controls, safe work
practices and PPE required to effectively control such
hazards.
The operation of gas testing equipment and interpretation
of the results of gas testing measurements. 102
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5.15 Training (continued)

Refresher training will be provided to all workers, PTW
Applicants, PTW Holders, PTW Issuers and PTW
Approvers:
Annually,
Before a major shutdown,
When there is a change in the workers job assignment, a
change in machines, equipment or processes that present
a new hazard, or,
When there is a change in the hazardous energy control
procedures. 103
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5.15 Training (continued)

Refresher training will be provided to all workers, PTW
Applicants, PTW Holders, PTW Issuers and PTW
Approvers:
Annually,
Before a major shutdown,
When there is a change in the workers job assignment, a
change in machines, equipment or processes that present
a new hazard, or,
When there is a change in the hazardous energy control
procedures. 104
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5.16 Certification

All PTW Approvers, PTW Issuers, PTW Holders and PTW

Applicants shall undergo certification interview in order to be
authorized to Approve, Issue or Hold PTWs and Associated
Clearances.

The SBU Head shall designate a PTW Certification Panel,

composed of the Heads from Operations and Maintenance,
HES Department and identified Subject Matter Experts
(SMEs), who will conduct the panel interview.

105
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5.16 Certification (continued)

All PTW Approvers, PTW Issuers, PTW Holders and PTW

Applicants shall undergo certification interview in order to be
authorized to Approve, Issue or Hold PTWs and Associated
Clearances.

The SBU Head shall designate a PTW Certification Panel,

composed of the Heads from Operations and Maintenance,
HES Department and identified Subject Matter Experts
(SMEs), who will conduct the panel interview.

106
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5.16 Certification (continued)

PTW Approver, PTW Issuer, PTW Holder, PTW Applicant

Certification will be issued only when all the panelists vote
unanimously to certify the individual after the interview.

Employees who will be trained to become PTW Applicants,

PTW Holders, PTW Approvers and PTW Issuers shall
demonstrate technical competency.

107
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5.16 Certification (continued)

Technical competency, which may include but not be limited
to knowledge of operational processes, electrical diagrams,
piping and instrumentation diagrams, isolating devices such
as valves and breakers, methods for safely isolating
hazardous energy and pressurized systems and other
related subjects, shall be assessed and determined by the
immediate Line Manager, Line Supervisor and the Safety
Supervisor.
Contractors will be pre-qualified prior to certification as PTW
Applicants. Refer to Appendix B for the PTW Applicant Pre-
Qualification Assessment.
108
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5.16 Certification (continued)

Appendix B
PTW Applicant Pre-Qualification Assessment

Table 1. Position Point Matrix

109
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5.16 Certification (continued)

Table 2. Industry Experience Point Matrix

110
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5.16 Certification (continued)

Table 3. Educational Attainment Point Matrix

111
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5.16 Certification (continued)

The following are the steps in doing the competency
assessment and computing for the total points that the
Contractor worker has to qualify as PTW Applicant. The
minimum points to qualify as PTW Applicant is 18.

1. Using Table 1- Position Point Matrix, determine the

Positions (P), held by the Contractor worker, and
determine the equivalent point for each position. Results
shall be written in Table 4- Competency Assessment.

112
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5.16 Certification (continued)

Steps in doing the competency assessment (continued)

2. Using Table 2- Industry Experience Point Matrix,

determine the number of years of Industry Experience
(IE) for each position and get the equivalent points.
Results shall be written in Table 4- Competency
Assessment.

113
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5.16 Certification (continued)

Table 4. Competency Assessment

EQUIVALENT
POINTS
NO. OF
YEARS
POSITION
INDUSTRY P x IE EDUCATION
(P)
EXPERIENCE P IE EQUIVALENT TOTAL
(IE) POINT (SUM x
E E)

SUM
114
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5.16 Certification (continued)

Steps in doing the competency assessment (continued)

3. Using Table 4, multiply the corresponding Position (P)

and Industry Experience (IE) points and place the
product in the P x IE column.

4. Add all the values from P x IE and indicate the sum in the
SUM box.

115
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5.16 Certification (continued)

Steps in doing the competency assessment (continued)

5. Using Table 3 Point Matrix- Education, get the equivalent

point for the highest Educational Attainment of the
Contractor Worker and place this in the Education
Equivalent Point (E) column.

6. Multiply the SUM by the Education Equivalent Point

(SUM x E) and write the product in the Total column.
This shall be the total competency point of the Contractor
Worker.
116
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5.16 Certification (continued)

Steps in doing the competency assessment (continued)

PTW Applicant Pre-Qualification Assessment

Example:

John is College Level and had the following work

experiences:

Technician for 2 years

Foreman for 6 years
117
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5.16 Certification (continued)

EQUIVALENT
NO. OF POINTS
YEARS
POSITION
INDUSTRY P x IE EDUCATION
(P)
EXPERIENCE P IE EQUIVALENT
TOTAL
(IE) POINT
(SUM x E)
E

1. Technician 2 1 4 4
2. Foreman 6 2 8 16
SUM 20 1 20

John has a total of 20 points. Therefore, John can be

certified as PTW Applicant and must undergo and pass the
certification process.
118
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5.16 Certification (continued)

Contractors who pass the pre-qualification assessment must

still undergo and pass the certification process.

EDC shall inform its contractors, subcontractors and their

workers of EDCs safety standards and technical
competency requirements. EDC shall validate contractors,
subcontractors and their workers knowledge of EDCs
safety standards as well as their technical competencies
before they can become PTW Applicants.

119
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5.16 Certification (continued)

Validity of certification shall be as follows:

PTW Applicant: 2 years

PTW Holder, PTW Issuer and PTW Approver: 5 years

Certification shall be renewed following the process

described above.

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5.17 Measurement and Verification

Measurement
The following measures (leading and lagging indicators)
will be tracked to determine the effectiveness of the PTW
Standard in meeting its stated Purpose:
Total Recordable Incident Rate (TRIR)
Days Away from Work Rate (DAFWR)
Number of Property Damage, Fire, Spills &
Environmental Incidents
Number of PTW Audits conducted
121
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5.17 Measurement and Verification (continued)

Verification
The following verification activities will be conducted as
follows (or as the need arises) to ensure that the PTW
Standard is effective in meeting the objectives:
The SBU HES Department will perform a regular weekly
inspection of issued PTWs and Associated Clearances
(selected at random) at the work areas to ensure
compliance.
The HESG COE shall conduct Compliance Audits
annually.
122
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5.18 Continual Improvement

The Health, Environment and Safety Group- Center of
Excellence (HESG-COE) will review the PTW Standard
every three (3) years at a minimum (or as the need arises)
and assess its performance in meeting its Purpose, Scope
and Objectives and identify improvements areas. Inputs
from other Safety Programs related to the PTW Standard
and the results from any other internal or external audit shall
be included in this review. Other reasons for review and
possible update include: new and/or changed policies,
management of change issues, receipt of corporate audit
results, undesirable results, and others as appropriate.
123
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5.19 Records
Copies of training records and copies of the Authorization
Letters for PTW Applicants, PTW Holders, PTW Issuers, and
PTW Approvers shall be maintained for such time as the
person remains authorized (see Certification).

Retention All HES related records and documentation

required by this PTW Standard must be maintained by the
SBU, COE, Department, Section, Facility, or Plant that
issued the PTW for a period of one (1) year, except under
special circumstances which require records to be kept for
a longer period.
124
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5.19 Records (continued)

Confidentiality All HES records related to this PTW

Standard, including incident investigations and reports are to
be kept strictly confidential in accordance with local laws,
Company confidentiality policies, and Company legal
counsel instructions.

125
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5.20 Consequence Management

This PTW Standard is written to protect life and property from
accidents and incidents. Compliance is mandatory. Any EDC
personnel violating this PTW Standard shall be subject to
disciplinary action and will be dealt with in accordance with
existing Company protocols.
A contractor who violates the provisions of the PTW Standard
shall be dealt with in accordance with the provisions of their
contract.
NOTE: All PTW violations related to non-conformance in the Life
Saving Rules (LSR) shall be handled based on the provisions of
the Health, Environment and Safety Consequence Management
Program, Doc. No. 14-S-031-C. 126
 6.0 FLOWCHARTS

Flowchart 1: PTW Process for Permits with Associated

Clearance

Flowchart 2: PTW Process for Permits without Associated

Clearance

127
6.0 FLOWCHARTS

128
6.0 FLOWCHARTS

129
 7.0 RESPONSIBILITIES

7.1 SBU Heads

Establish the boundaries of operational control for the
purpose of issuing PTWs.
Designate the PTW Certification Panel.
Designate and authorize an adequate number of
competent PTW Applicants, PTW Holders, PTW Issuers,
PTW Approvers and Area Owners for all facilities, plants
and areas under his/her jurisdiction or operational control
to ensure adequate coverage and continuity of all
scheduled works.

130
 7.0 RESPONSIBILITIES

7.1 SBU Heads (continued)

Ensure that facilities under their operational control are
resourced with an adequate number of competent and
qualified personnel (e.g. Attendants, Authorized Gas
Testers, Rescue Teams, etc.), equipment (ventilation
equipment, gas detectors, rescue tripods, etc.) and
materials to ensure the safe execution of the work.
Ensure compliance with this PTW Standard through
regular safety walkabouts and inspections.
Demonstrate leadership behaviors and actively
communicate and reinforce the requirements set forth in
the PTW Standard to the workforce. 131
 7.0 RESPONSIBILITIES

7.2 HESG-COE
Review the PTW Standard together with the COE and
SBU HES Teams every three (3) years.
Conduct gap analysis every six (6) months as required,
after implementation of the revised PTW Standard.
Gather feedback from EDC process users.
Review process metrics.
Recommend improvements in practices, processes and
procedures to the EDC Management Committee.

132
 7.0 RESPONSIBILITIES

7.2 HESG-COE (continued)

Periodically review audits, inspection reports, Incident
Investigation Root Cause Analysis, corrective actions, and
trends to determine and develop recommendations for
process improvement.
Provide clarification and guidance of the PTW Standard to
all employees.
Demonstrate leadership behaviors and actively
communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.

133
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7.3 SBU HES Team

Conduct PTW training and organize PTW competency
certification interviews.
Perform weekly compliance checks on randomly selected
PTWs and Associated Clearances.
Temporarily stop the work upon discovery of hazardous
work actions and/or conditions, when a new hazard is
identified, when the scope of work is changed, when the
permit expires, or when a near-miss, or accident occurs
and report to the PTW Holder.

134
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7.3 SBU HES Team (continued)

Review and update work procedures at the job site as needed.

Conduct risk assessment together with the PTW Holder, PTW

Applicant and Area Owner for works that have been temporarily
stopped, to determine if work will continue or not.

Maintain and update the master list of authorized and certified

PTW Approvers, PTW Issuers, PTW Holders and PTW
Applicants to ensure that all are competent and qualified, and
that their authorized certifications are up to date. Act on expired
certifications by notifying the highest ranking EDC Officer or
Plant Manager of the deficiencies.
135
 7.0 RESPONSIBILITIES

7.3 SBU HES Team (continued)

Periodically review audits, inspection reports, Incident
Investigation Root Cause Analysis, corrective actions, and
trends to determine and develop recommendations for
process improvement.
Provide clarification and guidance of the PTW Standard to
all employees.
Demonstrate leadership behaviors and actively
communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.

136
 7.0 RESPONSIBILITIES

7.4 Area Owner

Ensure compliance with this PTW Standard through audits
and implementation of corrective actions to prevent
incidents and recurrence of deficiencies.
Ensure that the job site is ready for work by the Work Party
and that it is returned to a clean condition after the work by
the Work Party.
Conduct initial site visit together with the PTW Holder and
PTW Applicant to:
Define the boundaries of work and the equipment or
machine to be worked on.
137
 7.0 RESPONSIBILITIES

7.4 Area Owner (continued)

Conduct initial site visit together with the PTW Holder and
PTW Applicant to (continued):

Identify all hazardous energy sources and isolation points.

Determine site specific hazards and control measures.

Review the proposed methods, PPE, tools, and equipment to

be used for the job.

Identify the location of emergency assembly areas,

emergency equipment such as fire extinguishers, emergency
eyewash and shower, and other safety equipment. 138
 7.0 RESPONSIBILITIES

7.4 Area Owner (continued)

Temporarily stop the work upon discovery of hazardous
work actions and/or conditions, when a new hazard is
identified, when the scope of work is changed, when the
permit expires, or when a near-miss, or accident occurs
and report to the PTW Issuer.
Conduct risk assessment together with the PTW Holder,
PTW Applicant and Safety Officer for works that have
been temporarily stopped, to determine if work will
continue or not.

139
 7.0 RESPONSIBILITIES

7.4 Area Owner (continued)

Attend the required safety training to effectively carry out

his/her responsibilities in the PTW Standard.

Demonstrate leadership behaviors and actively

communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.

140
 7.0 RESPONSIBILITIES

7.5 Contract Owner

Ensure that the contractors and work parties employed to do the
work have been trained in accordance with this standard and
with other EDC mandated safety training.
Designate the PTW Holder for works requiring permit.
Temporarily stop the work upon discovery of hazardous work
actions and/or conditions, when a new hazard is identified,
when the scope of work is changed, when the permit expires, or
when a near-miss, or accident occurs and report to the PTW
Issuer.
Demonstrate leadership behaviors and actively communicate
and reinforce the requirements set forth in the PTW Standard to
the workforce. 141
 7.0 RESPONSIBILITIES

7.6 PTW Approver

Thoroughly review all PTW documents (PTW, Associated

Clearances, and JHA) to make sure all safety precautions
are in place prior to approving the PTW documents.

Ensure that the job site is ready for work by the Work Party
and that it is returned to a clean condition after the work by
the Work Party

142
 7.0 RESPONSIBILITIES

7.6 PTW Approver (continued)

Temporarily stop the work upon discovery of hazardous
work actions and/or conditions, when a new hazard is
identified, when the scope of work is changed, when the
permit expires, or when a near-miss, or accident occurs
and report to the PTW Issuer.
Attend the required safety training to keep his/her
certification as PTW Approver updated.
Demonstrate leadership behaviors and actively
communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.
143
 7.0 RESPONSIBILITIES

7.7 PTW Issuer

Conduct joint site inspection together with the PTW
Applicant, PTW Holder and Area Owner to determine
hazards and control measures not identified during the
initial site inspection. The JHA & RA shall be updated to
reflect any changes.
Receive the prepared the PTW document, JHA and
Associated Clearances for critical works from the PTW
Holder and review these for accuracy and thoroughness to
ensure that the PTW and Associated Clearances are
suitable for the work requested before approving the PTW
documents.
144
 7.0 RESPONSIBILITIES

7.7 PTW Issuer (continued)

Update and maintain the PTW e-Register to ensure the
correct and orderly compilation of Active and Inactive PTW
documents. Check the PTW e-Register for the status of
outstanding PTWs and ensure timely return thereof.
Turn over the PTW e-Register, the issued PTWs and
Associated Clearances to the incoming Permit Issuer,
ensuring the latters acceptance and understanding of the
status of the work.
Retain original and duplicate copies of closed PTW
documents.
145
 7.0 RESPONSIBILITIES

7.7 PTW Issuer (continued)

Confirm that the PTW Applicants certification is current
and that he/she fully understands the hazards associated
with the work and the means to control them.
Check the area of work periodically to ensure that the
conditions of work specified in the PTW documents are
being complied with by the Work Party.
Stop the work upon discovery of hazardous work actions
and/or conditions, when a new hazard is identified, when
the scope of work is changed, when the permit expires, or
when a near-miss, or accident occurs and notifies the
PTW Approver. 146
 7.0 RESPONSIBILITIES

7.7 PTW Issuer (continued)

Cancel the PTW after a risk assessment has been
conducted by the Area Owner, PTW Holder, PTW
Applicant and Safety Officer, for works that have been
temporarily stopped or suspended, when required. Issue a
new set of PTW documents where necessary.
Revalidate and re-issue Active PTWs for continuing works.
Maintain a copy of the updated list of PTW Approvers,
PTW Holders, PTW Applicants, Area Owners, Gas
Testers, Scaffolders, ERT, etc. in the facility.

147
 7.0 RESPONSIBILITIES

7.7 PTW Issuer (continued)

Verify that gas testing has been conducted prior to

issuance of PTW for works wherein gas testing is required.

Attend the required safety training to keep his/her

certification as PTW Issuer updated.

Demonstrate leadership behaviors and actively

communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.

148
 7.0 RESPONSIBILITIES

7.8 PTW Holder

Conduct initial site visit together with the PTW Holder and
PTW Applicant to:
Define the boundaries of work and the equipment or
machine to be worked on.

Identify all hazardous energy sources and isolation

points.

Determine site specific hazards and control measures.

149
 7.0 RESPONSIBILITIES

7.8 PTW Holder (continued)

Conduct initial site visit together with the PTW Holder and
PTW Applicant to (continued):
Review the proposed methods, PPE, tools, and
equipment to be used for the job.

Identify the location of emergency assembly areas,

emergency equipment such as fire extinguishers,
emergency eyewash and shower, and other safety
equipment.

150
 7.0 RESPONSIBILITIES

7.8 PTW Holder (continued)

Conduct joint site inspection together with the PTW Issuer, PTW
Applicant and Area Owner to determine hazards and control
measures not identified during the initial site inspection. The
JHA & RA shall be updated to reflect any changes.

Determine the required Associated Clearance(s) and the need

for emergency response resources as per risk assessment.

Prepare the PTW, JHA & Risk Assessment and any Associated
Clearance for critical works. Submits these to the PTW Issuer
and PTW Approver for review and approval.

151
 7.0 RESPONSIBILITIES

7.8 PTW Holder (continued)

Ensure that gas testing has been conducted by the Work Party
prior to issuance of PTW for works wherein gas testing is
required.

Check the area of work periodically to ensure that the conditions

of work specified in the PTW documents are being complied
with by the Work Party.

Stop the work upon discovery of hazardous work actions and/or

conditions, when a new hazard is identified, when the scope of
work is changed, when the permit expires, or when a near-miss,
or accident occurs and notifies the PTW Holder and PTW
Approver. 152
 7.0 RESPONSIBILITIES

7.8 PTW Holder (continued)

Conduct risk assessment together with the Area Owner,

PTW Applicant and Safety Officer for works that have
been temporarily stopped, to determine if work will
continue or not.

Take part in correcting unsafe condition/act, for works that

have been temporarily stopped, for work to continue.

Verify that housekeeping has been conducted by the Work

Party at the end of every work day.

153
 7.0 RESPONSIBILITIES

7.8 PTW Holder (continued)

Ensure that the PTW Applicant has a clear understanding
of all the conditions in the PTW documents and the
required safety controls and precautions to execute the
work safely.

Confirm that the PTW Applicants certification is current

and that he/she fully understands the hazards associated
with the work and the means to control them.

Demonstrate leadership behaviors and actively

communicate and reinforce the requirements set forth in
the PTW Standard to the workforce. 154
 7.0 RESPONSIBILITIES

7.9 PTW Applicant

Plan the work and take part in the development of the JHA
and Risk Assessment for the work to be performed.
Conduct initial site visit together with the PTW Holder and
PTW Applicant to:
Define the boundaries of work and the equipment or machine
to be worked on.
- Determine site specific hazards and agree with the control
measures which will be used in the JHA and Risk
Assessment.
Identify all hazardous energy sources and isolation points.
155
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Conduct initial site visit together with the PTW Holder and
PTW Applicant to (continued):
Review the proposed methods, PPE, tools, and
equipment to be used for the job.
Identify the location of emergency assembly areas,
emergency equipment such as fire extinguishers,
emergency eyewash and shower, and other safety
equipment.

156
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Conduct joint site inspection together with the PTW
Holder, PTW Issuer and Area Owner to determine hazards
and control measures not identified during the initial site
inspection. The JHA & RA shall be updated to reflect any
changes.

Review the accuracy of all entries upon receipt of the

approved PTW documents. Signify verification and
acceptance of the PTW entries by signing in the space
provided.

157
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Conduct Pre-Task Safety Meeting daily for all Work Party
members, ensuring all personnel understand the potential
work hazards and know how to eliminate or control them.
The discussion should include the following:
- Details of the work to be conducted
- The start and end time and date of the work
- The boundaries or limits of the work space
- The hazards related to the work to be conducted

158
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

The discussion should include the following (continued):
- The remedial actions to address the hazard
- Point out emergency equipment, such as fire extinguishers,
eye wash, SCBA, etc. when needed
- Advise all the work personnel to conduct housekeeping in
their work area before and after the conduct of their work
- Ensure that all personnel involved in the work understands all
potential hazards and the remedial actions involved and sign
on in the Work Party Statement Of Acceptance after the
briefing and sign off at the end of every days work
159
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Ensure that every member of the Work Party has received

the appropriate level of safety training, including qualified
persons (e.g. Fire Watch or Confined Space Entry
Attendant).

Ensure that all the required tools, equipment and PPE are
identified and provided and that these are used or worn
properly at all times by the personnel involved in the work
in the areas required.

160
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Ensure that the copy of the PTW, the Associated

Clearances and JHA are available and displayed in the
area where the work is undertaken and make these
available for inspection and review by company
representatives. The PTW Applicant shall protect the PTW
documents from weather elements, chemicals, fumes,
vapors, moisture or any other condition which can
damage, tear or degrade the documents and render them
illegible.

161
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Remain at the job site for the entire duration of the work to
ensure that the Work Party complies with all the conditions
in the PTW documents at all times, to monitor the progress
of the work, and to report to the Permit Issuer the work
status and the issues faced during the execution of the
work plan, including any incidents, accidents, near misses,
or emergencies encountered.

162
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Account for all Work Party members every end of work

shift.
Notify the PTW Holder after the work is completed.
Ensure that housekeeping is done and the work area is
restored to a safe condition.
Return the PTW documents daily to the PTW Holder and
update him/her of the progress of the work after each work
shift.

163
 7.0 RESPONSIBILITIES

7.9 PTW Applicant (continued)

Stop the work upon discovery of hazardous work actions

and/or conditions, when a new hazard is identified, when
the scope of work is changed, when the permit expires, or
when a near-miss, or accident occurs and report to the
PTW Holder.
Attend the required safety training to keep his/her
certification as PTW Holder updated.
Demonstrate leadership behaviors and actively
communicate and reinforce the requirements set forth in
the PTW Standard to the workforce.
164
 7.0 RESPONSIBILITIES

7.10 Work Party

Attend the daily Pre-Task Safety Meeting.

Understand the conditions of the PTW and comply with all
work instructions, directions, policies and work procedures.
Each member of the Work Party shall sign in and out on
the Pre-Task Safety Meeting attendance to signify his/her
understanding and acceptance of the PTW conditions.
Follow procedures, use the correct tools and equipment,
and wear the required PPE for the task.

165
 7.0 RESPONSIBILITIES

7.10 Work Party (continued)

Temporarily stop the work and report to the PTW Applicant

when a new hazard is identified, or when a near-miss, or
accident occurs.

Evacuate the job site when an emergency alarms sounds

and proceed directly to the nearest assembly area.

166
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Forms

List of associated forms referenced in this Standard.

NO. TITLE
1 Permit To Work (PTW)
2 PTW Form- Transfer of Holder or Applicant
3 Job Hazard Analysis and Risk Assessment (JHA & RA)
4 JHA & RA- Hazard Evaluation Guide
5 Risk Matrix
6 Pre-Task Safety Meeting
7 Hazardous Energy Isolation (HEI) Clearance
8 HEI- In Test
167
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Forms (continued)

List of associated forms referenced in this Standard.

NO. TITLE
9 HEI- Group Lockout Sheet
10 HEI- Group Lockout Release Authorization
11 Work on Energized Electrical Equipment Clearance
12 Work at Heights (WAH) Clearance
13 WAH- Fall Protection Checklist
14 Hot Work Clearance
15 Critical Lift (CL) Clearance
16 CL- Overhead Crane Lifting Plan & Pre-Lift Checklist
168
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Forms (continued)

List of associated forms referenced in this Standard.

NO. TITLE
17 CL- Overhead Crane Daily Checklist
18 CL- Mobile Crane and Equipment Daily Checklist
CL- Mobile Crane and Equipment Lifting Plan & Pre-Lift
19
Checklist
Entry Into Confined Space, H2S Designated and
20
Hazardous Atmosphere Areas (CS) Clearance
21 CS- Tools and Materials Exclusion Checklist
22 Excavation and Trenching (E&T) Clearance
23 Excavation and Trenching Daily Checklist 169
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Forms (continued)

List of associated forms referenced in this Standard.

NO. TITLE
24 Fire Protection System Impairment Clearance
25 Gas Test Record
26 Personnel Accountability List
27 Emergency Rescue Plan

170
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Instructions

List of instructions referenced in the Standard.

NO. TITLE
1 Permit To Work Instructions
2 Job Hazard Analysis & Risk Assessment Instructions
3 Permit To Work e-Register Instructions
4 Pre-Task Safety Meeting Instructions
5 Hazardous Energy Isolation Clearance Instructions
Work on Energized Electrical Equipment Clearance
6
Instructions
7 Work at Heights Clearance Instructions
8 Hot Work Clearance Instructions 171
 8.0 SUPPLEMENTARY INFORMATION
ATTACHMENT

8.1 Instructions (continued)

List of instructions referenced in the Standard.

NO. TITLE
9 Critical Lift Clearance Instructions
Entry Into Confined Space, H2S Designated and
10
Hazardous Atmosphere Areas Clearance Instructions
11 Excavation and Trenching Clearance Instructions
Fire Protection System Impairment Clearance
12
Instructions
13 Gas Test Record Instructions
14 Personnel Accountability List Instructions
15 Emergency Rescue Plan for Critical Work Instructions 172
 END OF
PRESENTATION

173