Customs Declaration System

Customs User Guide

1.00

Contact
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Phone: +41 31 350 31 11 / Fax: +41 31 352 43 23

Email: info.ptc.upu.int
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 TableofContents

Introduction .................................................................................................................... ...4

Overview........................................................................................................................ 4
Login............................................................................................................................... 4
Usertypes ...................................................................................................................... 4

CustomsAdministratorfunctions .............................................................................. ...5

Homepage..................................................................................................................... 5
Configuringautomatedresponserules..................................................................... 7
ManagingCustomstaxes........................................................................................... 11

CustomsOperatorfunctions ..................................................................................... ...14

Homepage................................................................................................................... 14
PreparingCustomsresponses................................................................................... 15

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Introduction

Introduction

Overview
ThisuserguideisintendedforCustomsauthoritystaffmemberswhoareevaluatingandtesting
theUPUCustomsDeclarationSystem(CDS).

CDSprovidesameansforexchangingthefollowingstandardElectronicDataInterchange(EDI)
formatmessages:

CUSITM/CUSRSPmessagesbetweenpostaloperatorsandtheirnationalCustomsauthorities

ITMATTmessagesbetweenpostaloperators

Note: CUSITMistheelectronicequivalentofapaperCN22/CN23/CP72form.

Login
TologintotheUPUCDSAlphaversion,typeURLhttp://cds.preprod.upu.org/CDS.Webintoa
webbrowser.Youalsoneeda:

UserID

Password

User types
Thetypeofhomepageandfunctionalityyouseeafterlogindependsonyourusertype.The
followingchaptersdescribefunctionalityavailable:

ToCustomsAdministrators(seeCustomsAdministratorfunctionsonpage 5)

ToCustomsOperators(seeCustomsOperatorfunctionsonpage 14)

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CustomsAdministratorfunctions

CustomsAdministrator
functions

Home page
Afterlogon,CustomsAdministratorusersseethehomepagepicturedbelow.

AtthetopofthepagearetheHomeandBacknavigationbuttons;atthebottomofthepageare
theLog outandChange passwordbuttons,whichareaccessiblefromeveryfunctioninCDS.

Function Allows the Administrator to

Manageusers
Managemypreferences
Add/Editfunctions
Add,editanddeleteoperatorandadministratoruserswithin
yourcustomsorganization.Youcanaddasmanyusersasyou
requiretoconductyourtests.
Setthecurrentuserslanguage,officeandtimezone
configuration,aswellashowdeclarationsandresponsesare
viewed,i.e.onthesamepageorondifferenttabs.
ThisfunctionisavailabletobothAdministratorandOperator
usertypes.
Changeanexistingfunctionsaccessrights(forexample,give
Operatorusersaccessrights).

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CustomsAdministratorfunctions
Manageorganization
preferences
Managerulesforcustoms Setrulesforautomaticallyprovidingresponsestoyourlocal
responses
ManageEDIexchanges
BrowseEDImessages
generated
UploadEDIfiles
Updatelocallanguagetext
Managecustomstaxes
Manageorganization
specificexchangerates
Managecustomsdecisions
Manageallowedcustoms
decisions
Setanorganizationsdefaultpreferences(language,currency
codeanddateformat).Youcanalsousethisfunctiontoseta
securitytokenthatisusedforinterfacingCDSwithanexternal
application,anddefinefieldsforcustomsresponses.
Post(forbothinboundandoutboundflows),and/ortothe
originPost(intheinboundflow),dependingonthecontentof
thedeclaration(seeConfiguringautomatedresponseruleson
page 7).
CreateEDIexchangeswithotherorganizations.Thisstepis
necessarytoexchangeCUSRSPmessageswithother
organizationsnotusingCDS,ortosendCUSRSPmessagesvia
Post*Net.
BrowseanddownloadEDImessagesgeneratedwhileusing
CDS.
Manuallysend/uploadEDIfilestoCDSusingthewebinterface.
ThisisonlyusefulfortestingpurposesinaCDSpreproduction
environment,sinceinaproductionsettingEDImessageflowis
eitherhandledbythePNG(PostalNetworkGateway)
applicationinastandaloneinstallation,ordirectlybyPost*Net
intheCDSCentralversionoftheapplication.
ChangetermsintheCDSinterfaceintoyourlanguageofchoice,
ifthedefaulttermsprovidedbyCDSdonotcorrespondwiththe
termsusedwithinyourorganizationorcountry.
Configurebasictaxesanddutytypesandrulestobeapplied
basedondeclarationdata,bothforinboundandoutbound
flows.CDSincludesamorecomplextaxscriptingengine,thatis
availabletotheCDSSystemAdministrator.Adescriptionofits
useisincludedintheCDSInstallationandConfigurationGuide.
Addandmaintainexchangeratesusedbytheapplication.These
exchangeratesarethentakenintoconsiderationbythePost/
Customsforwardingrules,aswellasbythedutiesandtaxes
assessmentmodule.CDSwillalwaysusethelastexchangerate
availableforanypairofcurrencycodes.
Addnewcustomsdecisionsspecifictoyourorganization/
country.Anexampleofsuchadecisionwouldbe:SenttoXray
machineuponarrival.
Definesequencesofallowedcustomsdecisions.Ifthefirst
decisionisSendtoXraymachineuponarrival,youmayonly
wanttorestrictthenumberofpossiblesubsequentdecisionstoa
subsetofallavailabledecisions:Sendtoextensiveinspection,
Itemisclearedandfreetoleaveexchangeoffice,andnotshow
Customsdoesnotneedtoseeitasapossiblesubsequent
decision(i.e.sincecustomshasalreadyseenitintheXray
machine).
6
CustomsAdministratorfunctions

Configuring automated response rules

CDSCustomsAdministratoruserscanconfigure:

Automatedresponserulesforoutboundandinbounddeclarationssenttothembytheirlocal
Post

ThetransferoftheseresponsestothesendingPost,inthecaseofinbounddeclarations

Tomanageeitheroftheseconfigurations,clickManage rules for customs responses.

ConfiguringautomatedresponserulestoalocalPost
ToconfigureautomatedresponsestoyourlocalPostforbothinboundandoutbound
declarations,clicktheAuto response rulestab.

CDScheckseverydeclarationagainstyourconfigurationand,whenarulematches,provides
oneofthefollowingautomaticresponses:

Itemmustbepresented

Itemiscleared

Itemisclearedafterbeingchecked

Chargeraised,butCustomsdonotneedtoseeit

Refertoothergovernmentdepartment

Enforcement

Detention

Itemisnotallowedinthecountry

Other

AnyotherdecisionyoumayhavedefinedwiththeManage customs decisionsfunction

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CustomsAdministratorfunctions

Note: InalocalCDSinstallation,itispossibletoexpandthelisttoincludeanyother
responsesrequiredinthecountryimplementingthesystem.Theseadditional
decisionswillalsobeautomatablefollowingthesamelogicdescribedinthissections.

Youcancreateanautomatedresponsebasedonacombinationofthefollowingcriteria:

Recipientaddresscontainsaspecifictextstring(A)

Aspecificdestinationcountryuse2characterISOcodeplusanA(B)

Mailclass(E=EMS,U=Letter/smallpacket,C=Parcel)

Handlingclassforletters(O=Ordinary,R=Registered,V=insured)

Weightgreater/smallerthan(Kg)...

Valuegreater/smallerthan...

Estimatedtotaltaxesgreater/smallerthan...

Numberofcontentpiecesgreater/smallerthan...

ContentpiecesincludeHScodes...

ItemarrivedatthePost

EnteryourcombinationofcriteriaintheLogical expressionfieldandusethelogicaloperators
ANDandORincombinationwithbrackets(ifnecessary).

Finally,youcanrandomizeresponsesbysendingavaluebetween0and100intheApplies to a
percentage of items oftextbox.
ExamplesofautomatedresponserulestoalocalPost
Inthescreenshotbelow,therulesforanautomaticresponsehavebeenconfigured.Therules
statethatoutboundmailitemsmustbeautomaticallypresented(code1)if:

theaddress(includingsendername)containsINDIANAorJONES(notcasesensitive),or

theHScodeofoneofthecontentpiecesis970300(originalsculpturesandstatuary)inany
material

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CustomsAdministratorfunctions

thisruleappliestoallinbounditems(100%)

Inthescreenshotbelow,therulesforanotherautomaticresponsehavebeenconfigured.

Therulesstatethatinboundmailitemsmustbeautomaticallypresented(code1)if:

theaddress(includingsendername)containsMARLEY,or

themailitemsclassisparcelorEMS,andtheweightisgreaterthan453grams

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CustomsAdministratorfunctions

Thisruleappliesto60%ofoutbounditems.Samplingisperformedrandomly.

OriginPostresponsetransferrules
ToconfigurerulesforautomaticallytransferringresponsestotheoriginPostforinboundmail,
selecttheOrigin post transfer rulestab.Theresponsedecisioncodewilldependontherule
definedforautomaticresponsestothelocalPost.Thisfunctionallowsyoutoconfigurerulesfor
additionallycreatingaresponsetothesendingPostifcertaincriteriaaremet.

Inthefollowingscreenshotexample,theCustomsresponsewillbeforwardedtothesending
PostifthesendingPostisAUA,RASorCLA.

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CustomsAdministratorfunctions

Managing Customs taxes

CDSCustomsAdministratoruserscanconfiguretaxrulesthatcanbeappliedtoinboundor
outboundmailitemdeclarations.Newtaxrulesaretakenintoconsiderationwhencalculating
thedutyandtaxassessmentofmailitems.

Toconfigureautomatictaxcalculationrules:
1.ClickManage customs taxes.

2.ClickAddinthemaincustomstaxmenutoaddanewtypeoftaxtobecalculatedinthe
dutiesandtaxesassessmentofmailitems.

CustomstaxesinCDShavethreemaincharacteristics,whicharedisplayedassectionsinthe
Add/Edit customs taxscreen.

Section Description
Typeand Refertothecustomstypeandanyrelevantobservations
observations

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CustomsAdministratorfunctions

Formula Forconfigurationoftheformulathatwillcalculatethistypeoftax.Currently,
thisformulaistheresultofadding:

abasevalue

apercentageofthetotaldeclarationvalue

afactorofthedeclarationweight(ingrams)

afactorofthenumberofcontentpieces

Intheexampleabove,wearecalculatingabasechargeofCHF20forevery
dutiablemailitemfromanycountry.
Rulesto Fordefiningasetofrulestodeterminetowhichinbound/outbounditemsthe
calculatetaxes taxesapply(forexample,therecouldbeaspecialtaxforalcohol,foritems
forinbound/ senttoagivenprovince,orforitemswhosevalueisaboveorbelowagiven
outbound threshold).
mail

3.ClickStore.
YoucannowseethenewtaxtypedisplayedinthelistafterclickingManage Custom
Taxes.

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CustomsAdministratorfunctions

Example
Wewillnowcreateaspecialtaxforalcohol.Itwillaffectitemscontainingcontentpieceswiththe
followingHScodes:220421wine,220300beer,220890otherspirits.Theformulafor
calculatingthistaxwillbe:5CHF(basetax)+12.5%oftotalvalue+3CHFperweightunit(kilo
orliterinthiscase).

13
CustomsOperatorfunctions

CustomsOperator
functions

Home page
Afterlogon,CustomsOperatorusersseethescreenbelow.

Function Allows the user to

Managemypreferences Setthecurrentuserslanguage,officeandtimezone
configuration,aswellashowdeclarationsandresponsesare
viewed,i.e.onthesamepageorondifferenttabs.
Checkoutbounditemand Reviewaspecificoutbounditemthathasbeenforwardedfrom
createresponseatcustoms apartnerPost;youcanthenprepareandsubmitaresponse.
Checkinbounditemand Reviewaspecificinbounditemthathasbeenforwardedfroma
createresponseatcustoms partnerPost;youcanthenprepareandsubmitaresponse.
Searchdeclarations Searchforlistsofavailableinbound/outbounddeclarationsthat
meetcertaincriteria.Youcanalsousethesesearchresultsas
worklistsonwhichyoucandirectlyperformactions.

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CustomsOperatorfunctions

Preparing Customs responses

ToprepareaCustomsresponse,youfirstsearchforadeclaration,thenreviewandupdateit.

Searchingfordeclarations
Youcansearchforadeclarationusingoneofthefollowingtwofunctions:

ifyouknowthemailitemID,clicktheCheck outbound/inbound item and create response

at customsfunctionandentertheID

ifyoudonotknowthemailitemID,searchfortheitemusingtheSearch declarations
function,detailedinthestepsthatfollow

1.ClickSearch declarations.

2.SetMail flowto:
Inbound,ifyouwanttosearchforimportitems

Outbound, if you want to search for export items:

3.SetOnly declarations without customs responseto:

checked,ifyouwanttoseealldeclarationsregardlessofwhetheraCustomsresponsehas
alreadybeengiven

unchecked,ifyouwanttoseedeclarationswherearesponseisstillpending

4.SelectaDate range.
5.YoucanfurtherrefineyoursearchbyselectingaspecificMail class,Partner post,Partner
countryorZIP range(thepostcodewillbeforeitheroriginordestinationaddresses,
dependingonwhetheryouselectedthemailflowasoutboundorinbound).

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CustomsOperatorfunctions

6.ClickSearch.

Atthisstage,youcaneither:

1.Takeanactionononeormoremailitems,asfollows:
a.SelectaniteminNew action.
b.SelectaDecisioncode.
c.ClicktheTake actionlinknexttotherequiredmailitem(s).
2.ClicktheSelectlinknexttotherequiredmailitem(s)toaccessthedeclarationdata.

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CustomsOperatorfunctions

ReviewingtheCN23declaration
Afteryouhaveselectedadeclaration,youcanviewitandenteraresponse.

Tip: Intheexamplebelow,thepostaldeclarationandcustomsresponseareondifferent
pages.Toviewthemonthesamepage,updatethedefaultsettinginManage my
preferences.

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CustomsOperatorfunctions

Enteringadecisionandreason
ToupdatetheCustomsresponse:

1.ClicktheCustoms responsetab.

2.SelectyourdecisionfromtheDecisiondropdownmenu.
3.Enterareasonforthedecision.Ifthereisdutytobepaid,checktheDutiablecheckbox
andenteraClearance date(iftheitemiscleared).
4.Optionally,youcanenteradditionalinformation:
a.Tax/dutyinformationintheTotal duties/taxestable;clickEdittoaddinformationand
Updatetosaveyourchanges(Deletedeletesanentry,andCancelcancelsthecurrent
entry).
b.Entertheamountandcurrencycodeforanyotherfees(e.g.handlingfees)inTotal fee.
Tip: Administratoruserscanalsoautomatedutiesandtaxratingsassessmentsby:
Configuringtaxrulesatthenationallevel(onlyCustomsAdministratorscanconfigure
theserules);seeConfiguringautomatedresponserulesonpage 7formore
information.

Usingthetaxscriptingfunctionformorecomplexschemes(onlyMaster/System
Administratorscanusethisfunction)

5.Onceyourtaxrulesareconfigured,clickCalculate taxestoperformthecalculation
accordingtotheconfiguredrules.
6.SendtheresponsetothePostby:
a.Selectingaction52 (Store final).
b.ClickingStore.
Tip: Youcanalsostoreadraftofyourdecisionifelementsofyourdecisionarestillmissing,
byselectingaction51 (Create/update draft).

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CustomsOperatorfunctions

Updatingadecision
Customscanupdateadecisionifinformationaboutapostalitemhaschanged.Thiscanhappen
if,forexample,theriskassessmentchanges(tomoreornorisk)ordutiesandtaxeshavebeen
prepaid.

Forexample,youcanclearanitemafterreceivingconfirmationofprepaymentchargesby
followingthestepsabove.

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