ACKNOWLEDGMENTS

First of all, the researches, would like to offer their sincerest gratitude to God

for continuously giving them the strength and wisdom while doing this software

engineering project; for unconditional love and for continuously showering them the

blessings along their way.

They also want to express their deepest gratitude and appreciation to their

beloved professors for their teachings who molded us to what we are now, especially

to Doc. Froilan Mobo, who almost witnessed them to grow in their career as an IT

individuals; their adviser that supported them and give all the valuable advices and

assistance while developing this project.

They also want to thank you Mrs. Norma N. Mariano for allowing them to

acquire all the necessary data needed in developing this project.

Lastly, they would like to show appreciation to their beloved college, the

AMA Computer College Olongapo Campus for giving them the opportunity to

make this project possible.

The Researchers
 ABSTRACT

The project entitled Students time management and Facultys time schedule
is a computer-based system that deals with the system can generate facultys
schedules, students schedules, class schedules, and other information.
The proponents made also some research in order to collect factual
information that will support and give them ideas about this study and to also
determine if the project is feasible to overcome its objectives. The proponents had
findings and results with the development of software. This made this project
possible for the Luacan National High School, thus, the proponents also discussed
the overview to identify the significant results, and patterns and also focused on the
primary research data that they have been collected and discuss the implementation
plan of the proposed system for a better outcome of the project. The researchers used
quantitative research. Whereas, the researchers interviewed a number of school
employees that will used the proposed system once it is implemented and answer the
constructed survey questions as well as their feedback about the system.
 Chapter 1

INTRODUCTION

People nowadays are in the modern world of technology. Our world revolves

around technology particularly the computers. Almost everyone uses the computers, for

whatever purposes anyone has in mind. Some uses it for communication, others

entertainment. Some use it for business operations and others for the sharing of

information.

Data is everywhere and very important. People create, share, manipulate and

turn it to meaningful information. To do this effectively, information systems are used.

One important information system is the web information system. It is where information

can be used or utilized directly through the use of computer.

Schools take advantage of this since it lets target users both faculty members

and principal to do task conveniently. Many now rely on technology to improved

productivity and overall performance. Many are even using information system but of

course, not all can afford technological upgrades especially small business or companies

even small schools. The School wants to give the best for their faculty members and

principal just as the way they can do to provide whats the best service that they have.
 The Luacan National High School is the biggest of the four existing public

high schools in Dinalupihan in terms of student population. Luacan National High School

is located at Olongapo-Bataan Rd, Dinalupihan and Bataan. The principal observed that

the faculty members in Luacan National High School. The principal observed that it was

difficult for teachers to get schedule due to the manual process for getting theirs schedules

for their designated class so that they directed to give us a task to do a system for them to

make the task became easily. The traditional way of getting the schedule for the teachers

has need a lot of time consuming and effort. In traditional way of getting the schedule

they need to write a lot of schedules in papers and go to the principal to confirm if their

schedule was correct.

Since the Luacan National High School is using the traditional way of

handling out the schedule of the teachers the proponents decide create a system for them.

The objective of the proposed system is to establish a web based system so that it can be

hosted and accessed by the school and can be accessed by the users so they dont have to

write their schedule manually and go to the principals office to approve and confirm their

schedule in the manual process.

Statement of the problem 3

1. Describe the Facultys time schedule system for Luacan National High

School as evaluated by Head Teacher respondent in terms of:

1.1 Accuracy;

1.2 User Friendliness;

1.3 Functionality; and

1.4 Speed;

2. Describe the Facultys time schedule system for Luacan National High

School as evaluated by Principal respondent in terms of:

2.1 Accuracy;

2.2 User Friendliness;

2.3 Functionality; and

2.4 Speed;

3. Is there a significant difference between how the Head Teacher and

Principal describe the level of the manual and the proposed system of

Luacan National High School in terms of:

3.1 Accuracy;

3.2 User Friendliness;

3.3 Functionality; and

3.4 Speed;
 4

Objectives of the Study 5

This study was created to replace the manual facultys time schedule system that had

produced inconvenience not only to the head teacher but also to the teachers of Luacan

National High School.

To establish a web based system so that it can be hosted and accessed school

and can be access by the users so that they dont have to write their schedule

manually and go to the principals office to approve and confirm their

schedule in traditional way. 6

To make the faculty scheduling effective and efficient.

Significance of the study

The Faculty time schedule system of Luacan National High School is

essential to the following:

For the beneficiary, the proposed system will help the Head Teacher and

Principal for an easier process of doing a schedule of the teachers.

For the proponents, the proposed system will improve technical skills,

knowledge in programming, and communication.

For future researchers, the proposed system can start as a guide or reference

for future improvements.

Conceptual Framework 7

Input Process Output

Better School
Time
Inputting Management
Advance
Schedule of Facultys time
Application
Teachers schedule of
Luacan National
High School

Figure 1: Conceptual Framework

Figure 1 shows the Conceptual Framework of the proposed system. The input

is composed for the staff of inputting the schedule of the teachers in every school year. The

process consists of the advance application which can easily utilize add edit delete

of any information to the system. The output is improved to the School time

management Facultys time schedule of Luacan National High School.

8

Theoretical Framework

Faculty time
Input Schedule management View Schedule
User of Luacan Admin
NHS
Teachers
 9

Figure 2: Theoretical Framework

Figure 2 shows the Theoretical Framework of the proposed system. The diagram

has two Entities, the admin and the user. The diagram shows that the user input the

schedule of the teachers and the admin will be the one who will verify the schedule.

Scope and Limitation

The proposed system is a School time management Facultys time schedule

for the teachers. User and admin will be the one who can use the system. The

proposed system is for the Luacan National High School teachers/principal only.

This system does not cover the schedule of the students. There is no

attendance monitoring for the teachers.

Chapter 2

REVIEW OF RELATED LITERATURE

 Based on the study of Catapang (March 2011), Faculty Attendance Monitoring
System St. Gabriel Archangel Academy the time management accuracy integrity
lessen the time consumed in system processing be more accurate be efficient a user-
friendly system be more effective just keep it simple and to be automated objectives
to meet our client's requests. This study is to develop and implement a Faculty
Attendance Monitoring System for St. Gabriel Archangel Academy to have an easy
and fast access on tracing their ins and outs.

According to Adlaon, Enriquez, Estrebillo, Panganoron, & Sator (2013),

Payroll System with Daily Time Record Using Bio-Metric Authentication the aim
of this project is to identify and solve the problems concerning the Payroll and Daily
Time Record System of DBA enterprise a fast growing company which caters
direct selling of AVON products throughout Mindanao. The company experiences
some concerns on monitoring the attendances of their employees and the
computation of the payroll of each employee. The traditional payroll and daily time
record system could no longer cope with the number of branches they have all over
Mindanao. Through the analysis made by the proponents, it has been found that
Payroll System with Daily Time Record using Biometric Authentication may solve
the current problems of the company. The study covered the cost of the proposed
system, its operational functions, its benefits and its impact towards the company.

Based on the study of Paul Abryan R. Alagar, & Franz Gerald T. Nono (February
2014), Development of Generic Automated Employee Daily Time Record
Management System Using RFID the system can track and monitor employee time
in and out using RFID technology, provides system management settings such as
date and time format, report settings, time zone, display, password and security. It
also provides a file management system that stores employees information and
system transaction logs, and generates printing of attendance reports.

According to Sharina Joy (August 2014), Daily Time Record System the
Eastern Tanay Supermarket in Tanay, Rizal is a company wherein they do perform
manual for keeping the daily time record of their employees. When it comes to paper
works, the establishment works in manual process like writing the employees
information and the Time-In, Time-Out process in a blue record book and then put it
in file cabinets along with other forms such as planning record, events, leave benefits
and more. The punctuality Employees of Eastern Supermarket written in a Daily
Time Record that is being checked at the end of the day. These are the few things
that Eastern encounters in their everyday work. In addition, relying on manual
procedure is not an easy task for them. Because of having lot of information, at times
it leads to incorrect input of employees record, inaccurate and most especially, not
secures confidential files.

Based on the study of Joken Villanueva (January 2016), Automated Daily Time
Record Monitoring System this is an Automated Daily Time Record Monitoring
System that can be used as a tool for monitoring the attendance of
all students and Employees of the school. Using this system you can integrate
the Bar code scanner or RFID scanner to accept input from student or Employees
to speed up the process of logging in. The system is able to track student and
employees attendance and performance, manage member information.

According to Ma Gelanie Bardillon Crisostomo (2007), My Time Force

Time Force is the key to proficient and successful time tracking and management in
your workplace. It is a software-based time and attendance system that allows the
user to collect and organize employee time data simply and accurately.
 Based on the study of Messmer (2012), Time and Attendance System time and
attendance systems not only track hours and attendance but also allows to manage
employee scheduling and produce invoice and other materials based in part on time
allocated job or project. Some programs allow one to identify and analyze labor cost
according to employee, branch, department, and specific project. Rouse (2012) stated
that time and attendance software is a type of business application designed to track
and optimize the hours that employees spend on the job and keep records of wages
and salaries paid. This type of software is common in businesses of all sizes. It also
provides management of personnel with diverse tools to help maximize cash flow
and minimize waste. Smith (2011) also discussed the advantages of having a time
and attendance system these advantages are as follows: Reduce errors, Increase
security, Increase productivity, Save money, Increase employee satisfaction.

According to John Currier (November 2013), Automated Employee Attendance

Daily Time Record the output data of this system will be used as reference in
creating payroll. In addition, the system will provide total security of data,
monitoring of the employees reports, and evaluating each employee based on the
data shown in their records. For the security, the system is equipped with unique
barcode scanning that will scan each identification card of the employee containing
the barcode and safety store it to the database that can be used for future references.

Based on the study of Peter C. DiMaria, James Madsen (2014), Biometric time
and attendance system with epidermal topographical updating capability a
biometric time and attendance device for scanning an epidermal portion of a human
body, generating an epidermal topographical pattern and transmitting the epidermal
topographical pattern to a host computer for determining access privileges and for
updating epidermal topographical database.
 According to Gilbert K. Gidiglo (2014), Barcode Reader application for
Timekeeping- Time & Attendance Management- In Gold Mining Organisations :
Tarkwa Goldfields Ghana Limited he mentioned that Timekeeping is very critical
to any organization, for it is based on this that employees are correctly remunerated,
compensated, effectively rewarded etc. If the systems used are wrought with human
errors and mistakes, could there be a more efficacious means that could minimize or
solve some, if not all the problems associated with the old systems'. This thesis is to
assess the present system of timekeeping used in the mining organizations and to
evaluate the difference and effect that the introduction of biometric fingerprint in
timekeeping will bring.

Synthesis

Faculty Attendance Monitoring System St. Gabriel Archangel Academy

by Catapang, (March 2011) is the same of the proposed system in terms of the
time management accuracy integrity lessen the time consumed in system
processing be more accurate be efficient a user-friendly system be more effective
just keep it simple and to be automated objectives to meet our client's requests.

Automated Daily Time Record Monitoring System by Joken Villanueva

(January 2016), is different from the proposed system in terms of using the bar
code scanner or RFID scanner to accept input from student or employees to
speed up the process of logging in.

Development of Generic Automated Employee Daily Time Record

Management System Using RFID by Paul Abryan R. Alagar, & Franz Gerald
T. Nono (February 2014), is different from the proposed system in terms of
tracking and monitor employee time in and out using RFID technology, provides
system management settings such as date and time format, report settings, time
zone, display, password and security. It also provides a file management system
 that stores employees information and system transaction logs, and generates
printing of attendance reports.

My Time Force by Ma Gelanie Bardillon Crisostomo (2007), Time

Force is the key to proficient and successful time tracking and management in
your workplace. It is a software-based time and attendance system that allows
the user to collect and organize employee time data simply and accurately.

Barcode Reader application for Timekeeping- Time & Attendance

Management- In Gold Mining Organisations : Tarkwa Goldfields Ghana
Limited by Gilbert K. Gidiglo (2014), This thesis is to assess the present system
of timekeeping used in the mining organizations and to evaluate the difference
and effect that the introduction of biometric fingerprint in timekeeping will
bring.

Biometric time and attendance system with epidermal topographical

updating capability by Peter C. DiMaria, James Madsen (2014), a biometric
time and attendance device for scanning an epidermal portion of a human body,
generating an epidermal topographical pattern and transmitting the epidermal
topographical pattern to a host computer for determining access privileges and
for updating epidermal topographical database.

Automated Employee Attendance Daily Time Record by John Currier (November

2013), the system will provide total security of data, monitoring of the employees

reports, and evaluating each employee based on the data shown in their records. For

the security, the system is equipped with unique barcode scanning that will scan each

identification card of the employee containing the barcode and safety store it to the

database that can be used for future references

 Chapter 3

RESEARCH DESIGN AND METHODOLOGY

 In the research analysis of the faculty time schedule system, the initial act is

to find out how the current systems work. This helps in getting better understanding

of the problem that are existent and whether they can be fixed with the proposed

system or whether the system can be upgraded and modified.

Software Development Cycle

Planning

Analysis

Design

Coding

Implementation

Maintenance

Figure 3: Software Development Life Cycle

Figure 3 shows the Waterfall Model which consists of following stages:

Planning, Analysis, Design, Coding, Implementation, and Maintenance. 20

1. Planning
 In this stage, the researchers proceed in determining the difficulties and back

falls of the manual system. This allows the researchers to have a deeper understanding

and be able to set a specific objective to provide problem.

2. Analysis

The researchers analyze the information in the different kind of system and

relate it to the information that the researchers gather from the interview with the

organization of the school.

3. Design

In this phase, the researcher envisions the possible outcome of the system

based on every year transaction of the faculty time management system on the

school.

4. Coding

The researchers created and coded the proposed system using PHP and 21

MySQL.

5. Implementation

The phase of the software development method where software has already

been debugged documented and tested.

6. Maintenance
 The researchers ensure that the system is functional at an acceptable level by

inspecting and examining it. And it consists of correcting errors, backing up and 22

recovering data, supporting end users and enhancing the system.

Locale of the Study

Figure 4: Locale of the Study

Figure 4 shows the location of Luacan National High School.

23

Research Instrument
 A. Interview

An interview with the Head Teacher and Principal of Luacan National High

School correlated in the proposed system. The interview was done for the sake of

knowing the beneficiary preferences and opinion about the proposed system. These

preferences and opinions are incorporated into the proposed system for the improvement

of it.

B. Internet Research

Internet Research is the last research instrument used by the researchers. Internet

is a massive factor and help to the researchers in developing the proposed system. The

Internet is a vast place of resources which is beneficial to the researchers in order to gain 24

more knowledge and ideas in developing the proposed system.

Data Gathering Procedure

The researchers personally went to Luacan National High School to conduct

a formal interview and study to access all relevant information that can help in the study.

Upon interviewing, the researchers were able to familiarize with the processes and

communication done inside the school.

Validation of Instrument
 The questionnaire and cost-benefit analysis was submitted to the research

adviser, Doc Froilan Mobo, for ensuring of the validity of the instruments. She has

given the researchers suggestions and comments that helped the betterment of the

instruments.

Gantt Chart

Month May June July August

Week 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Planning
Analysis
Design
Coding
Implementa-
tion
Maintenance

Figure 5: Gantt Chart

Figure 5 shows the calendar plan for the Planning, Analysis, Design,

Coding, Implementation and Maintenance of the proposed study.

 Chapter 4

RESULTS AND DISCUSSION

This chapter presents the results of the gathered data and the result of the

system during its development period.

System Overview

The proposed system is a platform which will provide high quality of service

distribution of information given of the functions requested by the staff from the

administrator for the effective of the system can generate facultys schedules,

students schedules, class schedules to their school.

Architectural Design

This section discusses the software development components and hardware

development components of the system.

21

Software Development Components

 Table 3. Software Development Components

Software Name Developer Description

MySQL 5.5 ISO/IEC It is used to communicate

with the database.

Adobe Photoshop CC Adobe Systems An image editing software

developed and manufactured
2015 by Adobe Systems
Inc. Photoshop is considered
one of the leaders in photo
editing software. The
software allows users to
manipulate, crop, resize, and
correct color on digital
photos.

Microsoft Visual C# Microsoft Microsoft's implementation of

the C# specification, included
in the Microsoft Visual
Studio suite of products.

Microsoft Windows 10 Microsoft Operating System developed

by Microsoft.

Microsoft Word Microsoft A word processor developed

by Microsoft.

Xampp Apache Friends A free and open source

custom platform webserver
solution stack package.
 Table 1 shows the software used for the development of the proposed 22

system.

Hardware Development Components

Table 2. Hardware Development Components

Hardware Name Developer Description

Laptop Lenovo A computer that is portable and

suitable for use while traveling.
Table 2 shows the hardware used in developing the proposed system.

Hardware and Software Interface

This section discusses the hardware requirement specification and software

requirement specification of the system.

Hardware Requirement Specification

Table 3. Hardware Requirement Specifications

HARDWARE MINIMUM REQUIREMENTS

Processor Intel Dual Core

Memory 2.00 GB

Hard Disk 500 MB

Table 3 shows the minimum requirements of the hardware for the system.
 Chapter 5

CONCLUSIONS AND RECOMMENDATIONS

This chapter contains the conclusion and recommendation of the researchers

regarding the proposed system, Students time management and Facultys time

schedule system. This includes mentioning the result from the discussion of the

proposed system, as well as recommendations and the requirement for the further

research.
 BIBLIOGRAPHY

Jim Black (2010). Strategic Enrollment Intelligence. Retrieved from

http://umanitoba.ca/asper/media/20110408-SEI-Book.pdf
M. Z. Raje (2011). Student Information Systems. Retrieved from
http://www.articlesbase.com/college-and-university-articles/student-
information-systems-4079438.html
Tutorialspoint (2016). SDLC - Waterfall Model. Retrieved from
http://www.tutorialspoint.com/sdlc/sdlc_iterative_model.html
A. A. R. Hadi (2013). The Development of Malaysia ICT Subject School Based
Assessment Management System. Retrieved from
http://www.ijfcc.org/index.php?m=content&c=index&a=show&catid=39&i
d=377
Bo Xing (2012). Intelligence Computation and Evolutionary Computation.
Retrieved from, https://books.google.com.ph/
Eric Bacala (2009) Online Enrollment System for Cavite Maritime Institute
Dasmarias, Cavite. Undergraduate Project Study. Cavite Maritime
Institute Dasmarias, Cavite.
Jack Fajardo (2015). Enrollment and Billing System. Undergraduate Thesis. Cor
Jesu College Digos City.
John Currier (2013). Automated Emplopyee Attendance Daily Time Record.
 DEFINITION OF TERMS

Beneficiary. This refers to the person or company that will benefit the system.

CBA. This refers to Cost-Benefit Analysis, is a process by which business

decisions are analyzed.

Manual. This refers to anything operated manually.

Proponent. This refers to a person who puts forward a proposition or proposal.

SQL. This refers to Structured Query Language, is a domain-specific language

used in programming and designed for managing data held in a relational database

management system