Creating Recurring Journals: Example https://fusionhelp.oracle.com/helpPortal/faces/AtkHelpPortal...

Creating Recurring Journals: Example

Example | 03/08/2017 | Generic

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This example shows how to define and generate formula recurring journals that are automatically generated every period.

You must have:

A role that can access the Journals work area in Oracle Fusion General Ledger.
A duty that can access the Create Allocation Rules task.

Assumptions

The chart of accounts includes segments for company, department, account, subaccount, and product.
Account 1210 is the trade receivables account.
The PTD period activity in account 1210 is 100,000 USD.

Goals

The goal is to create journal that populates a monthly allowance for bad debt based on 5% PTD activity in the
trade receivables account.
Account 7730 is the bad debt expense account and account 1260 is the allowance for bad debt account.
A formula rule must be defined to generate the following journal entry for the period Apr-11 and thereafter.
DR 01.000.7730.0000.000 5,000 USD
CR 01.000.1260.0000.000 5,000 USD

Definitions

Configuration: Create a formula rule to achieve the above goal.

Create the Run-Time Prompt Variable: Create an RTP variable as an optional component of a rule. When you
generate an allocation based on a rule with a defined RTP variable, you are prompted to specify a dimension
member for the RTP. The variable is use in the allocation calculation.
For example, use an RTP variable of Accounting Period, which prompts you to specify the period to use in the
allocation calculation. An RTP variable can be created once and used in multiple rules.
Create the Rule Set: Create a rule set. Rule sets are created by combining two or more related rules together to
enable sequential allocating of balances.
Generate Allocation Journals: Start the allocation process to create the journal entries that populate the
account balances.

Configuration

1. Navigate to the Journals work area.

2. Click the Create Allocation Rules link on the Tasks panel.

3. Navigate to the Administer menu option and then Calculation Manager. Calculation Manager opens in a new
browser window and a cube is highlighted based on the data access set selected in the Journals work area.

4. Expand Essbase.

5. Expand VF_USA_Accounting_Flexfield (your cube).

6. Expand db.

7. Highlight the Rules row, right click, and select New from the menu.

8. Enter the Rule Name: Special Bad Debt Allocation, accept the other defaults, and click OK button.

9. The Rule Designer opens in a new tab. Under New Objects, click, hold, and drag the Point of View object. Place it
between the Begin and End nodes in the Rule Designer.

10. Enter a Caption: Point of View.

11. Perform the following steps to enter a Variable Dimension Value:

1. Click the Value field for Accounting Period.

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2. Click the Actions icon and select Variable from the drop-down list. A new window opens.
3. Under Category, select Database from the drop-down list.
4. Click Accounting_Period.
5. Click OK button.

12. Perform the following steps to enter Other Member Dimension Values:
1. Click the Value field for another dimension.
2. Click the Value field for another dimension.
3. Click the Actions icon and select Member from the drop-down list.
4. Select a member and click on the blue select arrow pointing right.
5. Click the OK button. Repeat for all dimensions to include in the Point of View.
In this scenario, the following are fixed dimension values:
Ledger: Vision Operations (USA)
Company: 01
Department: 000
Subaccount: 0000
Product: 000
Currency: USD
Currency Type: Total
6. Under New Objects, click, hold, and drag the Formula component. Place it between the Point of View
nodes in the Rule Designer.
7. Enter a Caption: Bad Debts Calculation.
8. Enter the Offset member.
9. Click Next button.
In this scenario, the offset is defined as account 1260, the allowance for bad debt. The offset is child
combination 01.000.1260.0000.000 when combined with the fixed member dimension values in the Point
of View.

13. Perform the following steps to enter the Formula Member Dimension Value:
In this scenario, the formula member dimension value is defined as account 7730. The bad debt expense is
charged to child combination 01.000.7730.0000.000 and combined with the fixed member dimension values in
the Point of View.
1. Click the icon for the formula field and select Member from the drop-down list.
2. Select the Account dimension value, highlight the row, and click the blue select value pointing right.
In this scenario, the goal is to calculate an allowance for bad debt based on the PTD period activity in
trade receivables account 1210. Trade receivable is child combination 01.000.1210.0000.000 when
combined with the fixed member dimension values in the Point of View.
3. Repeat for the other formula member values and click the OK button when all formula members are
selected.
In this scenario, the following dimension values are selected. Selection of members for the dimensions
below is required for the source in a formula component.
Scenario: Actual
Balance Amount: Period Activity
Amount Type: PTD
4. Multiply the formula expression by .05.
5. Click the Save icon.
6. Click the Validate and Deploy icon.

Create the Run-Time Prompt Variable

1. Navigate to the Journals work area.

2. Click the Create Allocation Rules under Tasks.

3. Once the Calculation Manager opens in a new browser window, a cube is highlighted based on the data access

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set selected in Journals work area. To define the run time prompt, select Variables under the Tools menu.

4. Expand to the db under the cube, highlight the row, right-click on the row, and select New from the menu.

5. The Variable Designer opens in a new tab. Enter the variable header and value information.
A default value must be entered and the variable name cannot contain any spaces.

Variable Header Information

Name Accounting_Period

Type Member

Variable Value Information

Dimension AccountingPeriod

Default Value Apr-11

RTP <Checked>

RTP Text Enter Accounting Period

6. Click the Save icon. The RTP variable is ready for use.

Create the Rule Set

1. Navigate to the Journals work area.

2. Click Create Allocation Rules under the Tasks pane.

3. Once the Calculation Manager opens in a new browser window, expand to Rule Sets under the highlighted cube,
highlight the row, right-click on the row, and select New from the menu.

4. Enter the rule set name and click the OK button.

5. The Ruleset Designer opens in a new tab. Expand to the db under the cube for which the rule set is created,
expand the rules, and drag the rules under the rule set.

6. Click on the row for the rule set, click the Variables tab, and check Merge Variables.
Merge Variables means that common variables among all of the rules in the rule set are merged. You only have to
select the run-time prompt value once when submitting the Generate Allocations process.

7. Click the Save icon.

8. Click the Validate and Deploy icon.

Generate Allocation Journal

1. Navigate to the Journal work area.

2. Click Generate Allocations under Tasks.

3. Select a rule or rule set and enter any run-time prompt values.

4. Uncheck the Post Allocations check box if automatically posting the generated allocations is not wanted.

5. Click the Submit button.

6. Generate Allocations submits four processes consecutively (three if the Post Allocations check box is not
selected). Those processes calculate the allocation, write back the results to the GL_INTERFACE table, import the
journal batches, and posts the journal batches to the Oracle Fusion General Ledger.

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