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ADVANCED EXCEL KEYBOARD SHORTCUTS EXCEL KEYSTROKES ACTION EXCEL KEYSTROKES ACTION DATA SELECTION / NAVIGATION

ADVANCED EXCEL KEYBOARD SHORTCUTS

EXCEL KEYSTROKES

ACTION

EXCEL KEYSTROKES

ACTION

DATA SELECTION / NAVIGATION

FORMATTING

Ctrl + Pg Up / Pg Down Shift / Ctrl + Spacebar Ctrl + * (Ctrl + Shift + 8) Ctrl + A Shift + F8

Move to Prior / Next Worksheet Select Entire Row / Column Select All Adjacent Cells Similar to Ctrl + *, Twice for All Cells Add to Selection

Alt + E + S, then:

Paste Special (copy first) Formulas, Format, Value Transpose (Values only) Add, Divide, Multiple, Divide

F, T, V E S, D, M, I

Shift + Alt + => / <= Ctrl + 0 / 9 Ctrl + Shift + 0 / 9

Ctrl + Arrow Keys Shift + Arrow Keys Ctrl + Home / End Ctrl + . (within selection)

Group / Ungroup Selection Collapse (Hide Columns / Rows) Expand (Unhide Columns / Rows)

Move by Blocks of Cells Select Cells Move to Upper Left / Lower Right Move Clockwise to next Corner

Ctrl + B / U / I Ctrl + 1 Ctrl + Shift + 7 Ctrl + Shift + Underline Ctrl + Shift + F / P

Ctrl + (Shift) + Alt + Tab Alt + O, C, A Alt + O, H, R

Toggle Bold / Underline / Italic Format Cells Box Selection No Border Format Font Face / Size

Increase / Decrease Indent AutoFit Column Width Change Worksheet Name

Ctrl + – / Ctrl + + Alt + Ø Alt + (Ctrl + Tab)

Delete / Insert Selected Cells Show Dropdown List Options Navigate Menu Items / Toolbar

 

EDITING

F2

Toggle Edit / Navigation Mode Toggle Anchoring ($ in cell ref) Repeat Last Action (like Ctrl + Y)

F4 (edit mode) F4 (non-edit mode)

DATA MANIPULATION

Ctrl + Enter Shift + F10

Fill Selection with Formula / Text Show Context Menu (right click)

Ctrl + C / Ctrl + Insert Ctrl + X / Shift + Delete Ctrl + V / Shift + Insert

Copy

Cut

Paste

Shift + F2 Shift + F3 F9 / Shift + F9 Alt + Enter

Insert Comment (Esc twice to exit) Display Formula Dialog Box Calc Entire File / Active Sheet Only Start New Line in Cell

Ctrl + R / D Ctrl + Z / Y Ctrl + F / H

Autofill (Copy Paste Right / Down) Undo / Redo Last Action Find / Replace

Alt + = Ctrl + ' / " Ctrl + Shift + Enter

Summation (AutoSum) Copy Formula / Value Above Enter Formula as an Array

 

Alt + 0150 / 0151 Ctrl + ; / :

Insert "N" Dash "–" / "—" Insert Date / Time as Value Toggle Cell Values / Formulas

Ctrl + ` (tilda)

 

INPUTS VS. FORMULAS

AUDITING

 

Change all Inputs to Blue:

Ctrl + [ / ] Ctrl + { / } Alt + T + U + A F5 / Ctrl + G Ctrl + Shift + O

Trace Direct Precedents / Dependents Trace All Precedents / Dependents Remove All Auditing Arrows Go To Previous Cell (Go To) Select All Commented Cells

– Go To ("F5", Ctrl + G, Edit => Go To) – Select "Special" then "Constants", "OK" (selects all inputs) – Manually change selection to blue font color

Change all Formulas to Black:

FILE / APPLICATION RELATED

Ctrl + S / O / W F12 or Alt + F, A

Shfit + F12 / Ctrl + F12 Alt + E + L Ctrl + Tab / Ctrl + F6 Alt + Tab

ˇ + M or ˇ + D

ˇ + Shift + M / ˇ + D

Save / Open / Close File Save File As Save File / Open File Delete Worksheet Toggle Files Within Excel Toggle Applications

Minimize All, Show Desktop

Restore All (same order)

– Select "Formulas" instead of "Constants"

– Manually change selection to black font color

INCREASE / DECREASE DECIMAL

Alt + O + I / Alt + O + L

Tools => Customize => Commands => Format, in list of Commands, find "Increase Decimal" & "Decrease Decimal"; click & drag both into Format menu bar on top. Right click on Decrease Decimal option and change default Name from &Decrease Decimal to Decrease Decima&l

Increase / Decrease Decimal

Note: These are all built-in default Excel shortcuts. If macros or add-ins have overwritten these keystrokes, they will not work.

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