Microsoft PowerPoint XP 2003 or 2002 Tutorial

Lesson 1. Creating a Presentation

When you start PowerPoint you will see the following screen.

Select File, New and the following menu will appear at the right of the screen:
Open A Presentation
allows you to open an existing presentation. PowerPoint files have
the extension .ppt by default
New
Blank Presentation create a new presentation
From Design Template create a new presentation using a
template
From AutoContent Wizard - gets you started by giving a
presentation layout which suggests what to say where.
New From Existing Presentation
- create a new presentation based on an existing one.
New from Template
- access to templates locally and via the web.
When you click on Blank Presentation the menu When you click on Design Template the menu
shown below will appear on the right of the screen below will appear on the right of the screen
displaying the range of slide layouts available. displaying the range of templates available.
Moving your Moving your
cursor over each cursor over
one will give a each one will
description of give a
each. description of
each. We
will look at
design
templates
later.
Lesson 2. Creating a New Slide
When you first create a new presentation using Blank Presentation a menu will appear on the right of
the screen asking you to select a slide layout, as shown below.
There are various pre-set slide layouts
Click on the slide type you require.

Each time you wish to add a new slide click on the

button on the toolbar and then click on the layout you require for that
slide.
Your slides will be shown in overview in the
window to the left (Slide sorter view) as you create
them see left.
We will look at this window in more detail later.

Once you have created a slide you can click in the area in which you
require text and type the relevant text.

Note If you have a slide selected and you click on a layout the layout
will be applied to that slide.
Lesson 3. Moving Between Slides
Scroll bar
Click on the box and drag it up or down the shaft. While
you hold the left mouse button down as you drag you will
see a box showing the number of the slide you would be
viewing if you released the mouse button at that point.
Clicking on the single arrows will move up or down the
slide if the slide is bigger than the screen, or from slide to
slide if the whole slide is visible on screen.
Click here to scroll down the slide(or to the next slide if
whole slide is visible)
Alternatively, if you wish to move one slide at a time click
on the double arrows at the bottom of the scroll bar
Thumbnail slides at left
You can also move to a particular slide by clicking on the
thumbnail view of the slide in the pane at the left.

Lesson 4. Saving the Presentation

To save a file for the first time select File, Save As. The box below will appear:
Use the Save in
box to select the
drive and directory
to save the file in.
In the file name
box type the name
you want to use
(maximum 8
characters) and
select OK.

Once you have given a file a name you need only click on the button to save th e file.
Note: the extension which PowerPoint uses is .ppt
It is also possible to save the outline of the presentation to a .RTF file and use this, for example, as the
Outline for a report in Word. Note that pictures will not be included in the outline, only text.
Lesson 5. Layout
Page size
At a very early stage of design (preferably as the first thing you do in a new presentation) you should
check what size the finished slide will be.
Select File, Page setup. You can then click on the
down arrow under Slides
sized for:
Click on the required size from
the menu. (see list below for
paper size info.)

Within the size chosen the slide will take up an area defined by the Width and Height options, leaving
a margin area around it. You can adjust the amount of margin left by changing these measurements.
Number Slides From
By default slide numbers will not be shown on slides. Adding the slide number will be dealt with later.
The option shown here, however will be what PowerPoint uses for its internal numbering system, e.g.,
showing the slide number as you scroll etc.
You can start the presentation numbering from a number other than 1 which is useful where this file
contains slides that follow on from another presentation.
Orientation
Select the required orientation by clicking in the relevant circle. Note that you can select one
orientation for the slides and a different orientation for all other items if required

Some Internationally accepted (excluding US and Canada) paper sizes and purposes are listed below
Paper Paper Uses
Size Code Measurement
A0 841 1189mm technical drawings, posters
A1 594 841
A2 420 594 drawings, diagrams, larg e tables
A3 297 420 drawings, diagrams, large tables, newspapers
A4 210 297 letters, magazines, forms, catalogues, laser printer and photocopier output
A5 148 210 note pads , books
A6 105 148 Postcards , toilet paper, books
B4 250 353 newspapers, supported by most copying machines in addition to A4
B5 176 250 books
B6 125 176 books
B7 88 125 Passports!
C4 229 324 envelope for A4 letters: unfolded
C5 162 229 envelope for A4 letters: folded once
C6 114 162 envelope for A4 letters: unfolded twice
Lesson 6. Formatting Text
Bold/Italic/Underline
There are several ways of formatting text:
i) Use the following buttons as you type, (Bold), (Italic) (Underline) i.e. click on the
relevant button before typing to switch the formatting on, type the text and then click again to
switch the formatting off.
ii) After typing text you can change the formatting by highlighting text which you wish to format and
click on the button. (to format a single word the cursor need only be in the word)
iii) Use the shortcut keys Ctrl B (bold), Ctrl I(Italic), and Ctrl U(underline) either as you type or
afterwards. (Note: these are toggle buttons use once to switch on and again to switch off)
Note: The appearance of the button will indicate whether the formatting it denotes is on or off. e.g
indicates the bold format is not switched on, while indicates that it is.
Changing font size
Again there are two ways of doing this: In both cases the relevant text must first be highlighted
i) On the toolbar you will see Click on the down arrow to select a size for the text, or
click inside the box and type in the required size
ii) To adjust the font size quickly use the buttons shown which will change the text to the next listed
size up or down. To use sizes between these type the required number in the font size
box increase font size decrease font size

If you cannot see any of the buttons on the toolbar, click on the button at the end of each toolbar to
display any extra buttons which are currently hidden.
Changing font type
At the left of the Formatting toolbar is the
following:
Click on the down arrow to select a font style.
Font names are in alphabetical order.
Recently used fonts are placed at the top of the list
with a double line beneath (Note the top four fonts
shown right. Agency FB appears above the
double line as a recently used font, and in its
correct place in the list.)
Changing text colour
To change the colour of the text click on the down arrow at the right of the button (which can be
found on the Drawing toolbar. You will see the following box:
Click on a colour to select it. The colours on this first line are the basic colours
on which the presentation is based. To choose another colour click on the
More colours option. Any colours chosen in this way will be placed on a row
below the first to encourage you to reuse colours!
The last colour used is shown in a block at the bottom of the button
Click this button to reuse that colour.
Creating text shadow
To create a for the text using the colour defined by the underlining colour scheme highlight the
required text and click on the button on the Formatting toolbar. This is the only way you can
shadow individual words in a text box
To shadow all text in a text box click in the required text and click on the button
on the Drawing toolbar. Click on your choice of shadow position from the box shown
on the right. Note that because we are dealing with text only five are available the
rest are greyed out.
You can change the colour of the shadow under the option Shadow Settings and
using the down arrow on the button.
The buttons allow you to change the distance of the shadow from the
original text.
Note If none of the shadow options are available check that you have highlighted the required text.
Lesson 7. Formatting Paragraphs
Alignment
To change the way the text aligns select Format, Alignment and then one of
the options. The effects of these options are illustrated below:

Left
Centred
Right
Justified text (this only works where paragraphs are
longer than 1 line.) The character spacing is adjusted
so the first character is at the left hand side and the last
at the right hand side as shown here.
You can also use the following buttons which appear on the formatting toolbar.
Left, Centre, Right
Line Spacing
Select Format, Line Spacing
Line Spacing: Use this to adjust the space between lines of
text within a paragraph. You can close up text to squeeze
more on a slide, or spread it out.
Before Paragraph: Use this to adjust the space before a
paragraph
After Paragraph: Use this to adjust the space after a
paragraph

All these options give the choice of defining the space either in lines (Note that you can define a
proportion of a line e.g. 0.4) or in points. A point is inch. The line spacing measurement must be
at least the same as the height of the text otherwise you will lose part of the characters.
Indenting
You can control the distance from the margin for each level of text. Use the ruler to do this. If you
cannot see the ruler select View, Ruler

The ruler will show a set of indentation marks for each level of text that has been used on the slide.
You can now click on the top symbol to control where the first line of the paragraph will be, the
middle one to control where the rest of the paragraph will be and the bottom one to move both
the other symbols relative to one another.
The change from grey to white on the ruler indicates the position of the margin.
Lesson 8. Rearranging the Slide Layout
Each default slide layout is made up from different text boxes
Click on the dotted outline to
select the area

Changing the size of a box

Once selected you will be able to
use the handles (the little circles)
to resize the box. Move the cursor
over the handle until you get a
double headed arrow e.g. , ,
. Hold down the mouse button
and move the mouse. (Note that
the appearance of the arrow
indicates in which directions you
can change the size)
Changing the size of a box and keeping it central
Hold the Ctrl key down and click on a handle and then move the mouse to alter the size of the box. The
size will change either top and bottom, or left and right as relevant.
Moving
To move the box without changing its size click anywhere on the border except on the handles so that
you see a four arrowed symbol

Hold down the left mouse button and drag the box to where you want it.
Deleting

Click on the border of the box to select it and press the button on the keyboard. Note that you

will lose any text within the box

Lesson 9. Using Clip Art
Adding Clip Art
Put the cursor where you want the picture to appear and select Insert,
Picture, Clip Art. The task pane shown right will appear at the right hand
side of the screen.
To see all available pictures simply click on the button To find
pictures under specific subjects click in the search text box and type a word
which represents the kind of picture for which you are looking.

You will see small representations of the pictures. Note that there are more
available than can be seen at one time so you will need to use the scroll bar
at the side to move up and down through them. To see 9 pictures at a time
click on the symbol and then use the scroll bar as before.

To search for a different group of pictures click on the button.

Once you have found the picture that you wish to use
click on it so that it has a blue border with an arrow at
the side of it as shown on the right and click on the
down arrow.

The menu shown right will appear.

Insert this will insert the clip art you have selected into your document at
the point you have chosen.
Copy this will copy the selected clip art to the clipboard for pasting into
your document later.
Deleting
To delete a Clip Art click to select it and then press the delete key on the
keyboard.

Moving
Click on the picture so that it has small circles (handles) on its corners. Move the

cursor over the picture (not on the handles) until the cursor changes to , click
and drag the cursor to the new position.
Changing the size of the picture
Click the picture so it has circles (handles) on its corners. Move the cursor over a handle and click and
drag. Note if you wish to keep the same proportions for the picture then use one of the corner handles.
The proportions of the picture will then be kept.
Lesson 10. Manipulating Clip Art
Clip Art can often be more useful than it appears at first. For example, if I want a
picture of a football I may only be able to find the picture shown right.
We can break the picture into its component parts or ungroup it and obtain just the
football (This may work better with some pictures than others.)
Ungroup
Make sure the Drawing toolbar is showing at the bottom of the screen.
(Use View, Toolbar if it is not). Select the picture and click ,
Ungroup. Click on Yes from the message box shown right

With the picture still selected, select Draw, Ungroup again. You will now see lots of
circles (handles), as each component part of the picture has its own handles on each
corner.
Click away from the picture so that it is not selected and then click on a part that you
do not want and press the delete button.
e.g. Press delete and Now select the dark
the light the picture will background and
background change as shown delete it.
is selected on the right We could continue in this way until
only the ball is left
Selecting several components at once
There are two methods for this:
1. With the pointer cursor, draw a box around all the components which you wish
to delete and release the mouse button. Any components wholly in the box will be
selected.

You can then press delete to remove all selected items as

shown right. Note that some lines ended outside the
selection box and were therefore not selected and not
deleted.
Click on the first component, hold down the Shift key and move over the next component until you see
the . cursor. Clic k. Continue for all items you wish to select.
Grouping
Note that the ball is still in its component parts and if you try to move it you may leave
bits behind. To avoid this, select all components of the ball and click on Draw, Group.
The ball is now one item and can be moved safely.

Changing the angle of a picture

You will note that each picture, or component of a picture if
ungrouped, has a line above it drawn from it and with a green circle at
the end.
This green circle can be used to change the angle of the item.
Move your cursor over the green circle so that the cursor changes to
. Hold the mouse button down and drag in a circular direction.
The angle of the picture will change.

Lesson 11. Re-arranging Slides

There are two ways of doing this:
Slide sorter view.
Select View, Slide sorter or move to the row of buttons at the bottom left of the screen and click on the
button
You will see all the slides laid out. (There may be a scroll bar at the right hand side of the screen)
Moving a slide
Click on the slide you wish to move, hold
down the left mouse button and drag it to
its new position.
You will see a vertical line appear between
slides to enable and when that line is in the
correct position you can release the left
mouse button
Note: In the example on the right the slide being
moved is slide number 5 (it is outlined by a double
square) and it is being moved between slide 1 and 2.
Note that the mouse pointer is not in the position
where the slide is going to be moved to it is the
vertical line that matters.
Copying a slide
Hold the CTRL key down on the keyboard, click the
relevant slide and drag it to the second position in
which you want it to appear. The CTRL key must be
the last key released
Selecting several slides
Click on the first slide in the usual way. Hold the key down on the keyboard and click any other
slides.
Returning to the normal view
To return to view an individual slide click on the button at the bottom left of the screen, or select
View, Slides
Using the Thumbnail pane in Normal view.
You can also drag the thumbnail slides in the pane to change their position, or copy them using the
methods explained above
Lesson 12. Inserting and Arranging Pictures
Inserting
To insert a picture on the current slide either click on on the Drawing toolbar at the bottom of
the screen or select Insert, Picture, From File.
Choose the drive and directory in which the picture has been saved, highlight the specific picture you
want and click on Insert.
Moving
Move the mouse pointer anywhere inside the picture so that you see the

cursor, click the left mouse button and hold it down.

Drag the cursor to the position at which you want the pictures to appear.

Picture Toolbar
When dealing with pictures it is useful to have the Picture toolbar showing. To do this select
View, Toolbar and make sure Picture has a tick by it.

Cropping
The picture you are using may have space around it that you do not want, or you may only require
part of the picture. You can cut the edges off or crop the picture.

First click on the picture that you wish to crop, then click on the button on
the Picture toolbar. The picture will have a border as shown on the right. The
cursor will change to .
Move the cursor to a corner or an edge and the cursor will change, indicating
the directions in which you can crop, e.g. , (Note that if you crop from
a corner handle you will be able to crop in 2 dimensions at once)
In the example on the left we are cropping the bottom and the right hand side

Click off the picture when finished cropping to change the cursor back to the pointer
(Note: If you hold the Ctrl key down while cropping you will crop about the centre)
Deleting
To delete a picture click so that it is selected and press the Delete key on the keyboard
Lesson 13. Bullets
Adding Bullets
First put your cursor in the relevant paragraph. Then click on the button for the default set up.
Note: You can highlight several paragraphs at the same time to apply bullets if you wish.
Removing Bullets
Click on the button. The blue border will be removed as will the bullets for selected paragraphs.
This will not remove any indents that have been set up.
Changing size
Click on the relevant paragraph and select Format, Bullets and numbering.
Click on the up arrow to increase the size of the bullet, and the down arrow
to decrease the size
Changing the colour
Click on the relevant paragraph and select Format, Bullets and numbering .
Click on the down arrow at the right hand side of the Color box
The top row of colours contains the standard colours. The next row will
contain any other colours you have used in that presentation of PowerPoint. If
none of these colours are suitable click on the option More Colors, click
on the colour of your choice and click on OK.
Changing the symbol
Click on the button to
change the symbol of the bullet and the
window shown right will appear:
By default the Bullet will be a dot from
the Normal text font (i.e. whichever
font is being used). Click on any
symbol you want to use and click the
OK button.

Click on the down arrow at the right hand side of the font box to see
available fonts in alphabetical order. Click on any font name and view the
symbols available in that font, select a symbol as required and clicking
OK.
Fonts containing useful bullet symbols are Wingdings, Wingdings 2, Wingdings 3, Webdings and
Monotype Sorts. Fonts are listed in alphabetical order. Use the scroll bar at the right to see more
fonts.
Bullet levels
To lower a bullet level click at the beginning of the relevant paragraph and press the tab key. Press
Shift + Tab to raise the bullet level.
Note: The ruler will have one set of indent symbols each level used. There are five
possible levels.
Lesson 14. Templates
You can use a pre-defined template to give your slides interest. A template contains a colour scheme
and auto-layouts. It usually also contains a background design. You have the choice of applying to all
slides in the presentation or just selected slides. PowerPoint templates have the extension .POT
To apply a template, select Format, Slide Design or click on the button. The slide design
pane will appear at the right of the screen
Move your cursor over each design for a description of that
design.

If you left-click on that design it will be applied to all of the slides

in your presentation.

If you right click on a slide you will get the option to apply the
design to all of your slides or a selected few, see below:

Scroll up and down to see the full range of templates.

Note: When you apply a template to your presentation any

formatting that you have carried out on a specific slide will be
retained.
Lesson 15. Slide Masters
You can use the Masters to set up default layouts and colour schemes for text, bullets etc. You can also
add objects such as drawings etc. Anything set up on the Slide Master will apply to every slide
Changing to view the Slide Master
There are two ways of doing this:
1. Select the View, Master, Slide Master
2. Hold down the key while you click on the slide view button at the bottom left of the screen
You will now see the Master slide. Anything you alter here will affect every slide in the presentation unless
specific formatting has already been given to text on a slide.
Note: You may see more than one Master slide shown in the panel on the left. This probably means you
have applied a design template, which has a Master for Title slides as well as for ordinary slides.
Multiple Slide Masters
If you have applied a design template to some slides but not all you may find that you have four Master
slides! This would consist of one Title Master, and one Slide Master for each design template used.

Lesson 16. Numbering Slides

Adding Slide number for all slides
To add a slide number on each slide select View,
Header and Footer.
Click on the Slide number option so that it is
ticked and then click on Apply to All.
The number is placed at the bottom right of the
slide
Editing Slide number
Change to view the Slide
master. Click to select the
Number area.
You can now format the number by changing font
size etc. in the normal way
Lesson 17. Outline View
The outline view allows you to deal with the text of the slides only. Type the text in this view and then tidy
the presentation up in slide view later.
To change to outline view click on the Outline tab on the menu at the left of the screen.
The tabs may also appear as if the pane is narrow
in this case the first is the Outline tab

To add a new slide, move to the end of the previous line and press . A new line will be created,
and this will be at the same heading level as the previous line.
Outlining toolbar
The outlining toolbar has various useful shortcuts. To see it, select View, Toolbars, Outlining. The
toolbar (shown on the right here) usually appears down the left of the screen

Adjusting Bullet point levels

To raise the level, say from a bullet point to a new slide, press Shift Tab on the keyboard or click
the button on the outlining toolbar. This is called promoting.

To demote or lower the level, press Tab key or click on the button.
Moving slides or bullet points
To change the order of slides do one of the following
? Click on the slide symbol on the left of the relevant slide and then click on the button to move
the slide up one position (it will be automatically renumbered) or the button to move it down one.
? Click on the slide symbol and hold the left mouse button down. Drag the mouse so that a
horizontal line appears where you want to move the slide to. Release the mouse button.
In the example shown right we clicked on the symbol next to slide 5 and
dragged so that there is a horizontal line between slide 3 and slide 4. This
means that when we release the mouse button slide 5 will become slide 4 and
the current slide 4 will move on to become slide 5.

To alter the position of a bullet point, click on the particular line and follow either of the above methods.
Note that to select a bullet point in order to drag it to a new position you would click on the bullet symbol
next to the relevant line
Showing titles only
For all slides
To see only the titles of all the slides click on the button (Collapse All). A line below the headings
indicates that there is further text that is not displayed. To show all the text again click on the (Expand
All) button
For a particular slide
To hide the text on a particular slide (or selection of slide) place your cursor on the relevant slide and click
the (Collapse) button on the left. To see the headings again click (Expand).
Summary Slide
You can automatically create a summary slide containing the title from each slide. Select all relevant slides
and click on the button. The summary slide (or slides if there are too many titles for one slide) is
created before the first highlighted slide.
Showing the font
By default the text is shown in a standard screen font rather than in the correct presentation font. If you
wish to see it shown in the presentation font click on the button.
Deleting a Slide or Bullet point
To delete a slide, click on the slide symbol next to the relevant slide and press Delete on the
keyboard
To delete a bullet point click on the relevant bullet symbol and press Delete
Lesson 18. Notes
What they are
You can produce a Master copy
of the slides with a small picture
of the slide and the relevant notes
beneath.
(To print, see Lesson 20. )
To add notes to a slide click in
the pane beneath the slide and
type

Viewing Notes pages

To see what the Notes pages will look like when printed select View, Notes Page. Each page contains
a small version of the slide with a text box beneath. You can edit the notes in this view.

Lesson 19. Notes Master

To alter the way all the Notes pages appear, e.g. the font, you can change to look at the Notes Master
and make the changes there. This will mean that you make the change once and all the pages are
affected.
Viewing the Notes Master
Select View, Master, Notes Master.
You can alter the font for each bullet level if so desired.
Note that any change you make will apply to all notes pages.
Headers and Footers
To add the title of the presentation to the top of
each page you should select View Header
and Footer and click on the Notes and
Handouts tab.
Click the option box for anything you require
and add text as required, then click Apply to
all.
To edit text in the header or footer, make sure
you are in Notes Master view, click on the
particular area in which the text is and edit as
required
You can also insert the page number from the
headers and footers dialogue box.
Lesson 20. Printing Slides, Notes and Handouts
To print select File, Print
You can choose how many of the slides
to print. All prints all slides. Current
Slide prints the slide you are currently
viewing, Slides gives you the opportunity
to type in the relevant slide numbers.
To print anything other than the slides

move to the
option, Click on the down arrow

You can now choose what you wish to

print. Explanations of these options are
given below:

Notes Pages prints a small version of the slide on the top half of the page with any notes underneath
Handouts will print out small images of the slides, either 1, 2, 3, 4, 6 or 9 to a page. When printing
handouts you will still need to tell PowerPoint the numbers of the slides you wish to print and whether you
want them to appear ordered horizontally or vertically on the page.
Outline View will print the outline of the slides as seen on the screen under Outline View
You also have the usual options for printing particular slides, or a range of slide, or just the Current Slide.
Note that this refers to the slide which is selected, or which you are viewing on screen
Collate
This allows you to control the way multiple copies are printed. Collated copies will be printed out in the
page order 1,2,3,4 1,2,3,4. Uncollated copies will be printed out in the page order 1,1 2,2 3,3 4,4
Note: The button on the toolbar will print the last item that was printed. i.e. if you printed Notes pages
last then clicking on the button will print the Notes pages again
Lesson 21. Handouts and Outline Masters
To alter the way the Handout and/or Outline pages look you will need to view the relevant Master.
To view the Handout or Outline Masters
Select View, Master, Handout Master. Note that you can add headers and footers as for Notes
pages (see Lesson 21)
1. You must view the Handout Master first. Once there you will see the toolbar to move to a view
click on the relevant button

Two slides 3 slides to 6 slides to Outline

to a page a page a page view
Again, you can add headers and footers as for Notes pages (see Lesson 19. )
You can of course also add pictures etc, remembering that anything you add to the Master will appear
on every page. You may wish to use this to add a logo.
Note: Ensure that pictures do not overlap the slide area that is indicated by a dotted line box.
Lesson 22. Showing the slides on-screen
Instead of printing the slides onto acetate you can use them on screen. This is called a slide show
Viewing the slide show
To view the slide show click on the
button at the bottom left or
select View, Slide show. Press the
space bar or the left mouse button
to move to the next slide
To alter anything about the way the
slide show is viewed select Slide
show, Set up Show
The dialogue box on the right will
appear.
Show type
This will normally be Presented by
a speaker
The option Browsed by an
individual will cause the
presentation when run to have the
look and feel of the internet with
Back buttons etc
Show Slides
You can select whether you want to view All the slides or type a specific range in the From and To
boxes.
Advance slides
Manually means that each slide will stay on screen until the space bar is pressed or the left mouse button
is clicked
Using timings, if present: At this stage no timings are set up - see Lesson 24. !
Loop Continuously Until Esc: If you use this the screen show will continue until it gets to the end
and then start at the beginning. This is more useful once timings have been set as it could then be left to
automatically loop through, e.g. at shows (but remove the mouse and keyboard!)
When you run the screen show you will probably see a symbol at the bottom left of the screen
. click on this to bring up a pop-up menu (or right click anywhere on the slide) You can
remove this button by selecting Tools, option, View and taking the cross out of Show pop-up menu
button
Lesson 23. Controlling the slide show
Press the F1 key while the slide show is running to see a complete list
Ending a slide show
The slide show will end naturally when it comes to the end, but if you need to end it before that, press
the Esc key, or click the right mouse button and select End show

Moving around the slides

To the previous slide Press the ? key or click the right mouse button and select Previous
To the next slide Click the left mouse button or press the spacebar or press the ? key
To a specific number slide Type the slide number and press ?
To a slide with a specific Click the right mouse button and select Go, By Title and click on the
title relevant slide description

Restarting the slide show

Hold down both mouse buttons for 2 seconds to restart the slide show from the beginning

Dealing with a slide show which is running automatically

Hold slide on screen Press S or click the right mouse button and select Screen, Pause
(press S again to release slide or just move to the next slide)
Hide the slide by turning Press B or click the right mouse button, select Screen, Black screen
the screen to black. (Press B again to return to the slide or click the left mouse button)
(Useful to allow use of a slide projector to show 35mm slides in the middle of a PowerPoint
show)

Using the pointer to write over the slide

Change cursor to pen, click Press Ctrl P, hold down the left mouse and drag around the screen, or
and drag to draw click the right mouse button and select Pointer Options, Pen
Changing the pen colour Click the right mouse button and select Pointer Options, Pen color and
click on your chosen colour.
Erase drawing from slide Press E or click the right mouse button and select Screen, Erase Pen
Change pen back to cursor Press Ctrl A or click the right mouse button and select Pointer Options,
Arrow

Hiding or viewing the Pointer

Hide pointer Press Ctrl L or click the right mouse button and select Pointer Options,
Hidden
View pointer Press Ctrl A, or click the right mouse button and select Pointer
Options, Arrow
Hide pointer after 7 Press Ctrl U
seconds of inactivity

View the speakers notes for the current slide

Click the right mouse button and select Speakers Notes
Lesson 24. Slide Show Timings
You can set up the slide show so that it will run by itself. That is, the slides will change without any
instruction form you.
To do this you must define the time for which you want each slide to remain on screen. This is referred
to as slide timings
There are two ways to set up the slide timings:
Setting timings for the show as a whole
You can rehearse the show, e.g. reading your notes out, or reading the slide, and recording the time
taken. This is the easiest method to set up timings initially
To do this select Slide show, Rehearse Timings . You can also change to Slide Sorter view and
click on the button

As the slides appear the box on the left will be shown. Note that
the number in the white box is increasing constantly and shows the
time the current slide has been shown. The number on the left
shows the total time for the whole slide show so far.
When you decide the slide has been shown for long enough click on the button and repeat the
procedure for the remaining slides
If you leave a slide for too long you can click the button to restart the timing for that slide. You

can also click on the button to pause the timer, and click again to restart.
When you have finished the show, or when you press Esc you will see the following dialogue box.
Select Yes to store the timings for each slide.

Editing timings for individual slides

Make sure the relevant slide is selected. Click on Slide show, Slide Transition
The Slide transition pane will appear at the right of the screen. The
advance section deals with deals with the timings. Click in the
Automatically after box and type the number of seconds for which you
want that slide to show. (Click Apply All if you wish to set the same
timings for all slides)
Change to Slide Sorter view to see the timings for each slide shown at its bottom left corner.
Lesson 25. Slide Show Transition Techniques
You can define the way in which each slide appears on screen. E.g. one slide could come on after a
very quick black screen, while another comes replacing the original in slices. This is called the
transition
To change transitions select the relevant slide and select Slide Show, Slide Transition or change to
Slide sorter view and click on on the toolbar.
Scroll through the list and select the type of transition you wish
to make. As you select a transition the slide selected will
change with that transition so you can see its effect.

You can then choose the speed of the transition Fast,

Medium or Slow. Remember that this will depend on the
speed of the computer on which you are showing the
presentation.

Choose whether you want to tell the slide when to move on,
or whether you want the slide to advance automatically after
so many minutes, defined by what you want to say about the
slide or how long it will take someone to read the slide.
The time is given as minutes:seconds
Once a transition has been set the symbol will apear at the
bottom left of the slide in slide sorter view
Lesson 26. Hidden Slides
There may be slides that you do not need to show in all cases. These can be hidden and only shown
as necessary.
Marking a slide as hidden
To hide a slide, select it and select Slide Show, Hide slide or alternatively if you are in Slide Sorter
view you can highlight the relevant slide and click on the button.
In Slide Sorter view the slide will be designated as hidden by having its slide number crossed
out e.g. while in the slide view look in the slide pane on the left and you will see the
slide number crossed out as shown on the right.

Removing the hide marking from a slide

Select Slide Show, Hide slide or alternatively if you are in Slide Sorter view you can highlight the
relevant slide and click on the button.
Showing a hidden slide during a slide show
To show hidden slide while running a slide show, press H when the previous slide is showing, or right-
click any slide, select Go, Slide Navigator and double click the slide you wish to view.
Note that numbers in parentheses indicate hidden slides. Slide 3 is hidden in the
example on the right.

Lesson 27. Building a Slide

When a slide has several points you may want them to appear one
by one (i.e. when you would hide points with a piece of paper on an
overhead slide and reveal them one by one.)
Building the slide
Select the relevant slide and select Slide Show, Animation
Schemes. A menu will appear at the right of the screen. Select a
particular transition. You will need to rehearse the timings again to
control the length of time each point takes to come in.

Dimming previous points

If you want previous points to dim so that only the current point
stands out then select Fade in and dim .