Vedanta_RPTInput_DOC_Phase1_MOM_03_Feb_2017_1.0 Version: 1.

Template: VSPL_QMS_TPL_MOM_Minutes of Meeting 1.0.docx Date: 03-Feb-2017

Minutes of Meeting
Meeting Title RPT Automation Related Party Development
Objective Discussion on Workflows and Reports criteria
Meeting Host Ms. Aanchal Bhatia
Date 3rd Feb 2017 Start Time 2:30 PM
Location Vedanta Office, Gurugram End Time 4:15 PM
Invitees Aanchal Bhatia (Vedanta), Dhiraj Kalra (Velocis), Manoj Bhugra
(Velocis), Rohit Arya (Velocis)
Attendees Aanchal Bhatia (Vedanta), Dhiraj Kalra (Velocis), Manoj Bhugra
(Velocis), Rohit Arya (Velocis)

Discussed items
S.No Details
1 Discussion on Reports Consolidation Criteria
1. Standalone
- Will show the summary of approved transactions done by the user under RPT grid
entry form for Level 1 only
2. Console
- Will show the summary of approved transactions done by the user under RPT grid
entry form for Level 1 + Level 2
3. VRP
- Will show the summary of approved transactions done by the user under RPT grid
entry form for Level 1 + Level 2 + Level 3
2 Discussion on Approval Workflows
- Approval required at 2 levels
a. User will do entry and submit the same System will take the status as submitted
but not approved
- Communication mail will go to Level 1 Approver
b. Level 1 Approver Will Approve the entry
- Communication mail will go to Level 2 approver
c. Level 1 Approver Will Reject the entry
- Communication mail will go to User who has made the RPT entry
d. Level 2 Approver Will Approve / Reject the entry
- Communication mail will go to Level 1 approver and to the User who has made the
RPT entry

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 Vedanta_RPTInput_DOC_Phase1_MOM_03_Feb_2017_1.0 Version: 1.0

Template: VSPL_QMS_TPL_MOM_Minutes of Meeting 1.0.docx Date: 03-Feb-2017

3 Discussion on Audit Workflows

a. Auditor raised request for change of values for any transaction/s
- Admin User will be able to Reject the transaction ( Post approval entries )
4. Discussion on Alerts for Pending approval
a. Alerts will be send to Approver Level 1 and Approver Level 2 in case no action (Approve
/ Reject) is being done for more than 2 days

5. Discussion on Quarter / Year End Process / Activity

a. Closing Balance of Proceeding Quarter will be treated as Opening Balance of Next
Quarter for the following categories
- Loans given
- Advances given
- Advance taken
- Current Investments
- Long term borrowing
- Short term borrowing
- Guarantees
- Non-current Investments
b. Closing Balance of Proceeding Quarter will be initialize to Zero on Year change for every
April to June Quarter
6. Discussion on Currency Conversion
a. Client will provide currency conversion rate for various currencies for every quarter
b. Currency conversion will be done to USD / INR for report generation purpose based
upon user (Admin) selection of the same

S.N. Action items Owner Due date

1 To share the Dates for next UAT with Reports features ( S.no. VELOCIS
1 & S.No. 6 only)
2 Feedback / Approval sharing by client ( Ms Aanchal ) VEDANTA
3 To share the Dates for next UAT with all new requirements ( VELOCIS
S.No. 2 to S.No. 5) features
4 Final Feedback / Approval sharing by client ( Ms Aanchal ) for VEDANTA
point ( S.No. 2 to S.No. 5 )

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