Al Reyami Interiors

AP Invoice approval workflow -

Demo

Author: Selvaraj C
Creation Date: 18-Jan-2011
Last Updated: 18 December 2012
Document Ref: ARI/APINV APVL WF/V1.0
Version: 2.0

Approvals:

Name Position Organization Signature

Rakesh Project Manager Grand Online

Radhakrishnan Development
Balasubramaniam Sr.Manager(Internal Al Reyami Interiors
Audit)

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Document Control

Change Record
1

Date Author Versio Change Reference

n

18-JAN- Selvaraj.C 1.0 Initial Document

2011

Reviewers

Name Position

Selvaraj.C Financial Functional Consultant-GOD

Rakesh Radhakrishnan Project Manager-GOD
Balasubramaniam Sr.Manager (Internal Audit) - ARI

Distribution

Copy Name Location

No.

1 Library Master Project Library

2 GOD Library Project Manager

Note to Holders:
If you receive an electronic copy of this document and print it out, please
write your name on the equivalent of the cover page, for document control
purposes.
If you receive a hard copy of this document, please write your name on
the front cover, for document control purposes.

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 Preface

T his document explains the process of Invoice Approval process in

Oracle Payables Module based on the requirement/issues raised
by the project stakeholders of Accounts Department at Al Reyami
Interiors(ARI), Dubai as part of Oracle Implementation Project.
Configuring/Setting up the system will be based on
recommendations/information mentioned in this document by the
consultants from Grand Online Development (GOD) along with the
recommendations/confirmation from the relevant stakeholders of ARI. The
more accurate, precise and complete the design, the better will be the
building, transition and data entry. All the information mentioned in this
document applies to ARI unless otherwise specified in a separate
paragraph.

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Process

Configurations

1. Setup the Business Group

2. Setup the Finance Modules
3. Create the Employees
4. Designate the Preparer and approver (Assign the Supervisor)
5. Create the Users and Assign the Responsibility
6. Grant the Role
7. Grand the Access from functional administrator
8. Set the Profile option AME:Installed at the application level as Yes
9. Setup the Invoice workflow
1. Select the Transaction type
2. Define the Components
attributes
Conditions
Action Types
Approver Groups
3. Define the approval rules
4. Test work bench
10. Enable the invoice workflow option in Payables options

Transactions

1. Enter the invoice (By accountant), by giving the Requester name

2. Validate the invoice
3. Send it for approval
4. Approver will review and approve it

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In Detailed

1. Setup the Business Group

2. Setup the Finance Modules

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3. Create the Employees - Supervisor

Accountant

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 4. Assign the supervisor

5. Create the users, assign the Employee and Responsibility

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 6. Grant the Role

Login with Sysadmin

Responsibility = User Management

Enter the user NAME: Senthil

Click Assign Role

Change from Roles and responsibilities to Role

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 7. Grant the access from functional administrator

Change the Responsibility to Functional Administrator

Click Create

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8. Set the Profile options @ the Application Level

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9. Setup the Invoice workflow

1. Select the transaction type

Resp: Approvals management Business Analyst

2. Components

a. Attributes Existing can be used

b. Conditions

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 c. Action types

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 D.Approver Group

3. Approval Rule

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 4. Run Test

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 10.Setup the Invoice approval workflow option at Payable options window

Transactions

Need to select the Requester by selecting Show field, and select the requester

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Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibili Target Impact

ty Date Date

Closed Issues

ID Issue Resolution Responsibil Target Impact Date

ity Date

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