PROJECT QUALITY PLAN (PQP)

RFCC PROJECT

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1. INTRODUCTION

Project Quality Plan (PQP) defines activities and resources required for project execution as per COMPANYs contractual requirement and describes
the proposed Quality Management System to be utilized by CONTRACTOR for RFCC Project covering process approach of project management
activities, provision of project resources, project realization (engineering, procurement, supply materials and equipment to site, construction) and
other related activities until final acceptance of the facility.

2. GENERAL NOTE

COMPANY : PT.PERTAMINA UP PCM : Project Control Manager

CONTRACTOR: ADHI-GS SCA : Subcontract Administration
PM : Project Manager BM : Business Manager
PE : Project Engineer GSM : General Site Manager
EM : Engineering Manager CM : Construction Manager
AEM : Assistant Engineering Manager FQCM : Field Quality Control Manager
SHEM : Safety, Health and Environment Manager TSM : Technical Support Manager
QAM : Quality Assurance Manager FBM : Field Business Manager
QCM : Quality Control Manager FCM : Field Control Manager
PRM : Procurement Manager S/I : Superintendent
CPM : Construction Planning Manager JL : Job Leader

3. PROJECT QUALITY POLICY and OBJECTIVE

Project Quality Policy is established to declare commitment to comply with requirement and continually improve the effectiveness of the Project
Quality Management System.

Project Quality Objectives including those needed to meet requirements for the project are established at relevant functions and levels within the
RFCC Project and stated on Contractors Plan ( Doc No. XXXXXXXXXXXXXX).
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4. QUALITY MANAGEMENT SYSTEM

CONTRACTOR Corporates Quality Management System is detailed in Quality Manual which supported by Management Procedures (MP),
Departmental Procedures (DP)/ Work Instructions (WI) and/or Project Procedures.

Quality Manual
Quality Manual is a Level-1 document, primarily concerned with the corporate policy for the control of quality within Contractor Corporates
operation.
This document shall stipulate the basic requirements of responsibilities and procedures necessary to implement the quality management system in
compliance with those requirements set out in ISO 9001 : 2008.

Management Procedure
The Management Procedures are Level-2 document, developed at a Corporate level in conjunction with Quality Manual and define in greater detail
of the requirements for the control of major aspects of design engineering, procurement, and installation and wherever possible, shall indicate the
definitive documents to be utilized for the regulation and substantiation of quality including the identification, preparation and maintenance of
quality records.

Project Quality Plan

Project Quality Plan is a document specifying which procedures and associated resources shall be applied by whom and when to a specific project.

Departmental Procedures / Work Instruction and/or Project Procedures

Required number of detailed operational procedures as Level-3 documents specific to a department or Project, are prepared by the relevant
Departments / Projects in compliance with the requirements.

The Work Instruction will be issued, where the absence of such instruction would adversely affect quality of the Project as a document to
supplement the Manager and Departmental / Project Procedure.
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5. ORGANIZATION and MAIN RESPONSIBILITIES

The responsibility, authority and interrelation of personnel who

manage, perform and verify work affecting quality activities shall be
defined and communicated.

Project Manager
He has responsibility to ensure that Project Quality Management . PM
System is implemented, maintained and continuously improved. He
Overall Execution Plan Project Organization
Departmental/Discipline
Correspondence and
shall report to board of Director on the performance of the Project . Organization
Communication
Quality Management System, any need for improvements and for the Job
Procedure
provision of all necessary and appropriate action to ensure fulfillment . Description/Responsibility
Project Coordination
of customer satisfaction and compliance to the quality standard Work Demarcation
Plan
requirements.
Project Organization
and Job Description
Project Department Manager . PE, All Managers
Under direction of Project Manager, the Project Department Manager
responsible for his Project Department activities in supporting Overall Execution Plan . Project Organization
implementation of Project Quality Management System to ensure that Correspondence and Departmental/Discipline
all quality activities within their department are undertaken in Communication . Organization
controlled manner and compliance with the projects requirement. Procedure Job
Project Coordination Description/Responsibility
Project Manager and Project Department Manager shall also have Plan Work Demarcation
responsibility to ensure that any corrective action requests issued
against the department are followed up within the time scale stipulated
Project Organization
as well as promoting the need of improvement to the work processed and Job Description
as required.

A more detailed description for all position/function level is defined in

the latest relevant procedures/position descriptions.

6. RESOURCES MANAGEMENT
6.1 Staffing

Contractor provides number of qualified personnel who are suitable for Overall Execution Plan BM Manpower Planning
project scope and requirements. All managers have responsibility to Employee Recruiting Staff Competence
evaluate adequacy of personnel number and qualification related to Procedure Records /CV
their department. Training Records
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6.2. Information Technology

Contractor provide, set-up and maintain IT System to accommodate IT Execution Plan All Users List of IT Hardware &
hardware and software requirements for RFCC Project. Software Utilization
Electronic Files

6.3. Infrastructure

CONTRACTOR will provide and maintain working space, office Overall Execution Plan BM, FBM List of Project
equipment and other supporting services as required while giving Business Execution Plan Property
considerations to the needs of CONTRACTOR employees working Business BM, FBM Inventory List
condition. Organization & Execution
Procedure BM, FBM
The Project Office consists of 2 (two) locations : Manpower
Request Procedure BM, FBM
- Jakarta Project Office Travel Notice &
The main office for the central authorized control of all functions cash Advance Request
of the project. Procedure BM, FBM
Facsimile Service
- Cilacap Project Office Procedure BM, FBM
The site office managing all site activities, mainly construction, Courier Service
pre-commissioning. Procedure BM, FBM
Detasering
Procedure BM, FBM
ID Badge & BM, FBM
Vehicle Pass Site
Procedure
Site Rules & BM, FBM
regulation Work Discipline
Procedure
Recruitment, BM, FBM
Transfer & Extension for
local Manpower BM, FBM
Office Service
Procedure

Accommodation
Procedure
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7. PRODUCT REALIZATION

7.1 Engineering

Design Control Design Control Check List

The Engineering Team shall control and verify the design of the Engineering EM, AEM, JL
facilities to ensure that specified customer requirements are satisfied. Procedure
The following design control elements shall be used as a minimum to
provide this control and verification.

a. Design Planning
The Engineering Plan, which defines the Customer and Engineering EM, AEM, JL Work Plan
CONTRACTOR requirements to the Engineering Team, shall be Procedure
provided. Design Planning EM, AEM, JL
The above plans are updated when necessary to reflect any and Verification
changes in execution philosophy. Procedure
Design Control
Procedure JL

b. Design Input
Prior to start engineering activities all project and customer Engineering EM, AEM, JL Scope & Definition of
requirements shall be available. Quality System Facilities
Design Quality EM, AEM, JL Project Spec & Std.
Control EM, AEM, JL Practices
Contractors Plan / Process Performance
Engineering Execution Requirements
Plan Hazard Review
Meeting
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c. Design Output
The engineering execution is carried out in accordance with plans, Engineering EM, AEM, JL Requisition
input data, and other requirements and that a quality product is Quality System Document
delivered to the customer. Design Quality EM, AEM, JL Design Data
Control EM, AEM, JL Calculation Records
Contractors Diagrams & Drawings
Plan /Engineering
Execution Plan EM, AEM, JL
Hazard Review
Procedure

d. Design Validation
Performance guarantee test runs, when required by contract or Engineering EM, AEM, JL Review/ Validation
purchase order, together with owner operation feedback, provide Quality System Records
the final validation of CONTRACTOR design. Prior to Design Quality EM, AEM, JL
commencement of test runs the owner and customer, or the Control EM, AEM, JL
CONTRACTOR and vendor, agree on test run procedures. Contractors Plan /
Engineering Execution
Plan

e. Design Changes
All design changes shall be controlled using Change Requests. Engineering EM, AEM, JL Change Request/
The scope of changes will be reviewed to ensure that the effect of Quality System Notifications.
changes on down stream groups is fully identified. Design Quality EM, AEM, JL Control of Design
Control EM, AEM, JL Changes
Contractors
Plan /Engineering
Execution Plan EM, AEM, JL
Design Change
Control
Field Design
Change
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Procurement

Qualified and reliable sources shall be considered with vendor quality Contractors PRM, PR Coord. Approved
management procedure and Company specification shall be clearly Plan /Procurement Plan Procurement Plan
stated on the purchase order with full detailing of the product and or Procurement PRM, PR Coord. Vendor
service required. Control PRM, PR Coord. Recommendation
Continuous monitoring of the Vendor and/or Sub Contractor Purchasing Purchase Order
performance shall be undertaken by means of quality surveillance and Procedure PRM, PR Coord. Requisition
expediting. Documents
Expediting PRM, PR Coord. Vendor Quotation
Procedure Purchasing Status
PRM, PR Coord. Report
Packing and Expediting Status
Marking Report
Traffic Status Report
Custom Clearance

The activities include commencing preparation of procurement Pre-shipment & PRM, PR Coord.
documents, the assessment and selection of vendors, tendering and Shipping Instruction for
evaluation of bids, requisitioning, control for quality and schedule, and Vendor PRM, PR Coord.
control of certification documentation. Shipping
Control of purchasing materials and services shall be initiated with a Procedure PRM, PR Coord.
kick off meeting as required in the relevant quality programs with
vendors in order to reach a thorough understanding of the purchase Shipping PRM, PR Coord.
order conditions and requirements. Instruction to Forwarder PRM, PR Coord.
Inspection and PRM, PR Coord.
Testing PRM, PR Coord.
Control of Quality
Record
External Quality
Audit
Procurement
Numbering Procedure.
Purchasing Execution Plan PRM, PR Coord.

Expediting Execution Plan PRM, PR Coord.

Traffic Execution Plan PRM, PR Coord.

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Vendor and Forwarder Qualification

All Vendors shall be pre-qualified based on their capability to supply Contractors Plan / PRM, PR Coord. Vendor Project
materials and services that comply with the quality requirements Procurement Execution Quality Plan
stipulated. A list of tendered shall be provided based on their proven Plan Qualification Bidder
ability to comply with the intended use or services. QA Requirements PRM, PR Coord. List
for Vendor Bid Tabulation
Vendor Qualification
Management Records
Their abilities are evaluated taking account of previous supply, quality QA/QC PRM, QC
questionnaires, interviews, surveys, qualification audits and appraisals. Requirements for Vendor
Vendor Quality Management or evaluation shall take consideration, but Purchasing PRM, PR Coord.
not limited to the following: Execution Plan
Previous work undertaken for CONTRACTOR Traffic Execution PRM, PR Coord.
Quality of any work performed Plan
Equipment and manpower resources.
Availability of acceptable quality system established

When Vendors capabilities are not clear, pre award assessments shall
be carried out to ensure their technical, quality, capacity and the
results of such evaluation are fully recorded on the designated format.

Verification of Purchased Product

Verification of purchased products, goods, or services are carried out Contractors PRM, Expediter, QC Purchasing Status
by means of reviewing and witnessing inspection and tests, Plan / Procurement Report
surveillances and audits. Quality audits shall be conducted when Execution Plan Expediting Status
deemed necessary in order to ensure that the implementation of the Inspection & PRM, Expediter, QC Report
management system related to project requirements which relevant to Testing PRM, Expediter, QC Traffic Status Report
be purchased product and its processes. External audit prior to be QC Requirements Inspection Release
conducted for Vendor which hasnt listed yet on the VQM Program, for Vendor Notices
long lead item, critical item, value and amount of the contract. Manufacturing Data
Record
Audit reports shall be issued on the findings and necessary corrective
action shall be recorded to rectify non-conformance, and closely
followed and monitored. Items and notification points of the inspection
and test shall be identified and mutually agreed and confirmed by the
vendor, CONTRACTOR and the customer.
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Construction

Construction planning shall be conducted to detail all aspects of Construction Plan GSM, CPM Approved
construction: SHE plan, site quality plan, mobilization and progress Project HSE Plan Construction Plan.
plan, execution strategy, construct ability studies, testing and pre- Site Security CPM, SCA Construction
commissioning plan and the necessary logistical supports. Besides the Procedure Progress
contract scope of works, the planning shall be based on specific site GSM, CM, SCA Transfer Notes
condition, geographic as well as socio economic conditions of the area. Subcontracting (Material & Equipment)
Coordination with other divisions shall be made to streamline the plans Procedure GSM, CM, SCA
to meet the project's objectives. Construction works shall be carried Subcontractor Spare Part List
out in accordance with AFC drawings and specifications. Invoicing Procedure GSM, CM,SCA Subcontracting
Subcontractor Agreement
No material shall be installed unless it has passed from materials Change in the Work HSE Change Order
receiving inspection. Detailed planning shall be made prior to start with Procedure Subcontracting
any work, to ensure safety, quality and its target progress. Evaluations Subcontractor CPM, SCA Inquiry Schedule
during performing the works shall be conducted periodically to Back Charge Procedure Selection of
maintain the project objectives. A corrective action shall be made if CM, LOG Subcontractor Records
actual performance of the works so indicates a potential problem. All Subcontract
resources: manpower, equipments, SUBCONTRACTOR, shall be pre General Terms and CM, LOG
qualified to perform their duties. Condition
General Logistic CM, LOG
Procedure
Field Purchasing CM, LOG
Procedure
Field Expediting SHE
Procedure
Field Traffic ; CM, LOG
Inland Transportation

Warehousing
Procedure
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Construction Equipment FQCM

Procedure
Surplus Material Turnover CM
Procedure (From
subcontractor to
Contractor)
Site QC Procedure FQCM

Control of Quality GSM, All Managers, S/I

Record FQCM
Nonconformance
Control Procedure for
Construction SHE
Emergency &
Evacuation Plan

Subcontract Qualification
CONTRACTOR may need involvement of SUBCONTRACTOR in the Construction Plan CPM, SCA Qualification Bidder
execution of construction works. Any SUBCONTRACTOR shall be pre List
qualified prior to be included in the bidder list of any project to ensure Subcontracting SCA Bid Tabulation
their capabilities to deliver quality products to fully meet the projects Plan Subcontractor
and customers requirements. SUBCONTRACTOR' performance during SCA Requisition
project execution shall be monitored and evaluated thoroughly to QA Requirement Subcontractor
assess their qualification for any future relationship. for Subcontractor SCA Proposal
QC Requirement Subcontractor Quality
for Subcontractor Management System
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7.4. Pre - Commissioning

CONTRACTOR commits to perform and also maintain a safe quality Plant Services
product during warranty period to full meet project requirement. Work Plan All personnel Approved Plant Services Plan
Pre- In Pre-Commissioning Mechanical Completion
CONTRACTOR shall supervise Owner operating personnel to pre- Commissioning Report
commissioning for the supplied packaged equipments, including /Commissioning Handover Document
arrange vendor serviceman Performance Test Performance Test Result
Procedure Spare Part List
Plant Manual Data book
Mechanical Catalogue
Engineering Data Book
Operating and All personnel Approved Plant Services Plan
Maintenance Manual In Pre-Commissioning Mechanical Completion
Turnover Report
Procedure Handover Document
Performance Test Result
Control of Quality Spare Part List
record Plant Manual Data book
Mechanical Catalogue
Engineering Data Book

7.5. Project Coordination

Project document shall be prepared, issued and updated in timely Contractors Plan PM,PE, All Managers , JL Approved Project
fashion. The project scope and requirements shall be clearly defined Plan
and communicated to the project team member and that the execution Correspondence Project Scope &
is consistent. Procedure Requirement
Interfacing activities among department and or work group shall be Project Planning
done in a systematic and controlled manner. All input required for and Control Procedure
design, procurement and construction activities shall be controlled and Construction
maintained. Schedule and Progress
reporting for
Subcontractor or Vendor
Control of Quality
Record
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Cost / Budget Control activity

At the early stage of the project, a working budget shall be prepared Cost Recording PCM Cost Progress Report
and shall be utilize as mandatory reference. The contract document Procedure Back Charge Report
shall serve as the control estimate and the overall budget estimate will PCM Change Order
be used for cost control purpose. Potential cost over run shall be Local Content
reported at the first opportunity, the Project Manager will then initiate Procedure PCM
or instruct manager in charge to take necessary corrective action.
Change Order PCM
Procedure
BM
Project Plan and
Control Procedure
Invoicing
Procedure

7.5.1. Project Report

The Project status shall be periodically reported in order to give clear Project Plan and PCM
picture for all relevant parties on the on going progress and fore Control Procedure
casting all project's area of concern. The project report shall contain
adequate project status and list significant information of the project
progress and fore casting all project's area of concern. The project
report shall contain adequate project status and list significant
information of the project work activities. Fixed Assets and Cost Report
are also prepared and as necessary will be Submit to customer for their
accounting record.
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7.5.2. Material Control

To facilitate effective management and control of purchased Document & EM Approved Project
materials, the material control plan should be developed based on Equipment Numbering Engineer Plan
information obtained from the contractual scope of work and the Procedure Material Control Equipment
project master schedule. Control of Quality Material Control Numbering Procedure
Record
Bulk Material Logistic
Control Management
Procedure
Field Material
Control Procedure

The plan should address but not limited to the following Subject:
Material classification execution philosophy and
methodologies.
Strategy that promotes the use of correct specification,
coding and quantification of materials.
Bulk material take-off philosophy and methodologies.
Early material order.
Definitive estimate.
Fabrication status.
Construction / commissioning material allowances.
Overall coordination for bulk materials across E-P-C.

In this RFCC project, the Project Material Control will be supported

with Project Material Management System (PMMS), a system that Document & Material Equipment
design to provide continuous follow-up of material quantities, Equipment Numbering Control Numbering Procedure
procurement and status of delivery, control of material requirements Procedure Inspection/
by drawing and area, availability, deficiency, stock and final balance. Bulk Material Traceability Records
Control Management
Procedure
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Traceability Requirements
The materials/products shall remain identified throughout the work Material Transfer Notes
execution for ensuring and maintaining accuracy and correctness Traceability (material/ equipment)
during application and installation of these at the designated places Field Material
and that the materials/products and their elements are traceable to Control Procedure
their respective quality records. The degree and or stringency of Warehousing
traceability is determined according to the quality classification of the Procedure
product and project requirements.

7.5.3. Document Control

Document Changes
Ensure that all changes to documents and data are reviewed and Document & PE, All Managers & JL Master Document List /
approved by the same function / organization and authorized Equipment Numbering Revision Status
personnel that performed the original issue. Where revisions have been Procedure PE, All Managers & JL
undertaken, the new revision number shall be stated and the previous Control of quality PE, All Managers & JL
revision shall be clearly stamped as superseded. Certain copies of Record
preceding issues may be retained for reference purposes but these Correspondence
shall be stamped as superseded, as noted above. and Communication PE, All Managers & JL
Procedure
Review and
Approval Procedure
Revision Status
All documents Subject to revisions may when ever possible, have the Review and All Managers & JL Master Document List /
relevant sections marked to indicate the revision, and the relevant Approval Procedure Revision Status
control sheet completed stating the revision.
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Document Issuance
Quality Management System document shall be distributed in a Document& PE, All Managers & JL Document
controlled manner. A distribution system, in which each recipient of the Equipment Numbering Transmittal
document is ensured to receive the correct and latest revision of the Procedure Master Document
document, is established, maintained and continuously improved. A List
master list of all recipients is an example of such system. The Deliverable List
documents shall be distributed using CONTRACTOR document
distribution system.

7.5.4. Contract Management

Project Manager shall be responsible as the focal point to perform the Contract Review PM, Legal, Contract Document
contract review from all aspect, i.e: technical, commercial and legal. Correspondence PRM, SCA, CPM Proposal Document
Other Manager and or job leader shall review the contract with respect Procedure Minutes of
to activity related to their scope of work. Control of Quality Clarification
All clarification, negotiation and response shall be compiled and made Record Review Contract
form apart to the contract. Any development to the contract during the Subcontract (PO) Records
project execution due to changes of the scope shall be governed as the Review Procedure
original contract review and the result shall be amended.

All documentation relevant to the review of the contractual

requirement including any clarification and negotiation obtained by the
use of the contract review shall be filed in the project contract review
file; this shall include minutes of clarification meeting.
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7.6. Inspection, Testing and Product Quality.

Inspection and Test Methods

A variety of methods are used during the execution of inspection and Shop Inspection QC Inspection Report
testing activities to verify the integrity of the product during the Procedure Approver Inspection
manufacturing, or construction/ installation stages. These methods Shop Inspection and Test QC & Testing Plan
shall be utilized in a controlled manner to assist with the interpretation Plan
of the results and shall include but not be limited to: Non Destructive Contractors Plan/ QC QC
Examination, Dimensional Verification, Pressure Testing, Functional Execution Plan
Testing, Material Validation. Site QC Procedure QC

Demarcation for QC
Inspection

Receiving Inspection and Testing

All received goods shall be inspected on receipt and verified for Shop Inspection QC Approved QC Plan
acceptability. Receiving product may not be used or processed without Procedure Inspection Report
prior verification, in accordance with the relevant procedures to ensure Shop Inspection and Test QC Approver Inspection
that it conforms to the specified requirements. Plan & Testing Plan

In Process Inspection and Testing

During the processing of the product, it shall be Subject to a variety of Special Instruction for QC
inspection and tests to verify its conformance with the requirements Inspection at Shop
and determine and acceptability. The product may not be allowed to Correspondence & QC
proceed to the next activity until all the Subsequent tests and Document flow for Shop
inspections have been performed and proved acceptable and that all Inspection at Shop
the objective evidence to support the acceptance have been reviewed Shop Inspection QC
and signed off where required, by the relevant authorized personnel. Procedure
Shop Inspection and Test QC
Plan
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Receiving Inspection and Testing

All received goods shall be inspected on receipt and verified for Shop Inspection QC Approved QC Plan
acceptability. Receiving product may not be used or processed without Procedure Inspection Report
prior verification, in accordance with the relevant procedures to ensure Shop Inspection and Test QC Approver Inspection
that it conforms to the specified requirements. Plan & Testing Plan

In Process Inspection and Testing

During the processing of the product, it shall be Subject to a variety of Special Instruction for QC
inspection and tests to verify its conformance with the requirements Inspection at Shop
and determine and acceptability. The product may not be allowed to Correspondence & QC
proceed to the next activity until all the Subsequent tests and Document flow for Shop
inspections have been performed and proved acceptable and that all Inspection at Shop
the objective evidence to support the acceptance have been reviewed Shop Inspection QC
and signed off where required, by the relevant authorized personnel. Procedure
Shop Inspection and Test QC
Plan

Final Inspection and Testing

Final inspection of the product / item shall ensure that all the Inspection & Test QC Inspection Release
appropriate tests, such as Non Destructive Examination / NDE, Status QC Notice
pressure testing, visual and dimensional checks have been carried out NDT Penetrant QC Inspection Report
and that the inspection and test plans applicable to the product / item Test Procedure QC
have been signed as necessary and that all objective evidence required Magnetic Particle
has been provided and is acceptable to the requirement. No product Examination Procedure QC
shall be released until all the inspection and testing has been verified. Radiographic
Examination Procedure QC
Ultrasonic
Examination Procedure
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Inspection and Test status

Throughout stages of production and installation, the inspection and Inspection & Test QC Inspection Report
test status will be maintained as necessary to identify the status of Status QC Mechanical
verification activities and illustrate any failure of the product to meet General completion report
the required criteria. The status of inspection and test shall be clearly requirement of MIGAS for
marked to ensure that the products have passed the required SKPP QC
Subsequent inspections and test. MIGAS
Requirement for WPS,
PQR, and WPQT
Procedure
Inspection and Test Record
Records of Inspection and Test shall be established and maintained in
order to provide evidence that the product has been tested in
accordance with defined acceptance criteria and records shall identified
the inspection authority responsible for the product release.

Inspection, Measuring and Test Equipment

Any such equipment shall be maintained in a fit state and shall where Calibration for QC Calibration Records &
necessary be calibrated. The procedure may be established to describe Inspection & Testing Schedule
the way inspection and test equipment are controlled, calibrated and Equipment Control Inspection & Test
maintained. The procedure applies to selected equipment used for Procedure Equipment Manual
inspection and test in the fabrication, installation and verification of
products.

Control of non-conforming product

Any product or service that fails to meet the requirements will be Non Conformance QC Non Conformance
suitably controlled and rectified to ensure that no defective products and Concession Control Records
and or services are delivered to customers. The non conformance and Non Conformance QC Concession &
its resolution shall be made aware to all relevant parties and as Control Procedure for Deviation Request Records
necessary including the customer. Construction
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Control of non-conforming product

Any product or service that fails to meet the requirements will be Non Conformance QC Non Conformance
suitably controlled and rectified to ensure that no defective products and Concession Control Records
and or services are delivered to customers. The non conformance and Non Conformance QC Concession &
its resolution shall be made aware to all relevant parties and as Control Procedure for Deviation Request Records
necessary including the customer. Construction

Product Preservation
All products: equipment, materials and spares items shall be suitably Warehousing Material Control, Warehouse Vendor IOM Data
protected at all times to prevent product degradation. All materials and Procedure book
equipment shall preserve and have adequate protection during Traffic Preservation Program
transportation, storage, and installation prior to start up to ensure that Shipping Inspection Report
the condition would allow it to function as per the initial requirements. Procedure Traffic

Shipping
Instruction to Forwarder

8. CORRECTIVE AND PREVENTIVE ACTION

The cause of non-conformance shall be investigated and corrective Cor All Departments / Disciplines Corrective Action Request
actions shall be undertaken by authorized personnel to prevent rective & Preventive
repetition. Audits and or analysis of all processes, work operations, Action
concessions and quality records shall be made to detect and eliminate
potential and actual causes of non-conformance. All investigations shall
be conducted through the corporate and/or project quality system to
identify any common causes.
 PROJECT QUALITY PLAN (PQP)
RFCC PROJECT

PROCEDURES/
ITEM DOC. ACTIONED
PROCESSES OF QUALITY MANAGEMENT SYSTEM ASSOCIATED RECORDS
NO. NO. BY (PIC)
RESOURCES

8.1. Corrective Action

The corrective actions shall be implemented to ensure that: Non Conformance All Departments / disciplines Non Conformance
Apply the necessary controls to ensure that corrective and Concession Control Records
actions undertaken are effective Corrective & Concession &
Implement and record all necessary changes to the Preventive Action Deviation Request Records
documentation of the quality management system Corrective Action
Request

Shall be at a level that corresponds to the risks encountered

and address such factors as safety, production costs, quality costs
and performance and shall be to the satisfaction of the interested
parties and adequate in their content to ensure that persons are
fully aware of the requirements and methods to be implemented to
ensure satisfactory rectification of the non conformance.

8.2. Preventive Action

The preventive actions shall be implemented to ensure that:
Use any appropriate sources of information to detect, Corrective & All Departments / Disciplines
analyze and eliminate potential causes of non-conformities. Preventive Action
Initiate any appropriate preventive actions against any
possibility of occurrence of defective products.
Implement quality-planning, quality control including
inspection activities and quality audit to prevent quality deficiencies
and quality problems systematically.
Maintain and Submit the relevant records of all investigations
and analyses on actions taken for management review.
 PROJECT QUALITY PLAN (PQP)
RFCC PROJECT

PROCEDURES/
ITEM DOC. ACTIONED
PROCESSES OF QUALITY MANAGEMENT SYSTEM ASSOCIATED RECORDS
NO. NO. BY (PIC)
RESOURCES

9. QUALITY AUDIT

Comprehensive internal audits addressing all elements of the quality Internal Quality All Disciplines Quality Audit
management system shall be performed at periodical intervals. These Audit Schedule
audits shall address the requirements of the Corporate and or Project Corrective & Non Compliance
Quality Management system and those specific procedures developed Preventive Action Reports
to ensure that the activities are systematic and controlled. Quality Audit Audit Report
Corrective Action
Findings, conclusions and recommendations reached during the audits Request
shall be Submitted in a documented report to a predetermined format
and issued to the respective managers for review.
All identified deficiencies to the system and Subsequent corrective
actions shall be agreed and those actions shall be completed within a
stated time scale.

10. QUALITY RECORDS

All managers and job leaders should maintain the records pertinent to Control of Quality All Departments / Disciplines All Documents to be
his department to provide evidence of conformity to requirements. Records Recorded.
Records shall remain legible, readily identifiable and retrievable. Turn Over
Procedure