ESTABLISHMENT MATTERS CREATION / FORMATION

Sl
No. PART - A SECTION - I
Nature of powers Authority Limit
1 Creation of New regular / contract appointment Board of Directors with Full Powers
posts (which are over and above sanctioned approval of State Government
Organization Structure).
2 a) Re-appropriation of Class I & II posts within Management Committee Full Powers
sanctioned Organization Structure.
b) Re-appropriation of Class III & IV posts M.D. Full Powers
within sanctioned Organization Structure.
3 a) Formation of :- Board of Directors Full Powers
New Region/ Circle/Division/ Sub-
Division/Distribution Centre (with creating
new regular/ contract/ outsourced posts
over and above sanctioned Organization
Structure as delegated vide Sr. No. 1 above).
b) New Division/ Sub- Division/ Distribution Management Committee Full Powers
Centre(By re-appropriating regular/ contract/
outsourced posts in Organization Structure
as delegated vide Sr. No.2 above).
c) Redefining of boundaries without creation
of additional posts: . .
i) Distribution Centre/Sub division i) Regional ED/CE Full Powers
ii) Division ii) M.D. Full Powers
4 Creation of supernumerary post for permanently Management Committee Full Power
disabled employees as per statutory
requirement.

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 SELECTION/APPOINTMENT/ PROMOTION
Sl.
No. Nature of powers
1 Selection/ Appointment /Promotion including appointment of
trainees on regular/ contract basis on completion of
prescribed training period
2 Publication of provisional/ final gradation list of cadres for
which promotion orders are to be issued
3 To accord approval of C.F.A. (Compassionate Financial
Assistance) to dependent of the Company's employees who
died while in service, subject to fulfillment of prescribed
conditions as per Company's policy
PART - A SECTION-II
Authority Limit
Addl CE/S.E. or equivalent Full powers for issuing appointment order
upto OA Gr. III/equivalent and below the
rank of OA Gr.II or equivalent posts in
technical and non technical cadre on the
recommendation of Circle level Selection
Committee after vetting of panel by
Regional Head.
Regional E.D./C.E. or equivalent Full powers for issuing appointment order
of OA Gr. II/equivalent and above up to the
rank of OA Gr.I and TA Gr I or equivalent
posts in technical and non technical cadre
on the recommendation of Regional
Selection Committee.
M.D. Full powers for appointment on posts above
the rank of OA Gr I and TA Gr I up to the
rank of AE and equivalent ranks in
technical and non technical cadre on the
basis of recommendation of Selection
Committee
MD, MPPKVVCL and Chairman, MPPKVVCL Full powers of appointment on promotion of
EE & above and equivalent ranks in
technical and non technical cadre on the
basis of recommendation of Selection
Committee
i) Addl. CE/SE (In charge of circle) Full powers for cadres for which
empowered to issue promotion orders
ii) ED/CE
iii) Addl.Secy. / HR Head(on approval of MD)
i) Regional E.D./C.E. and equivalent Full powers in case of deceased employee
belonging to Class III and IV
ii)M.D. Full Powers in case of deceased officer
belonging to Class I and II
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4 Relaxation in educational qualification in respect of
Departmental Candidates possessing competency certificate
in overhead and/or underground cable work for appointment
to the post of Line Assistant Gr. I (Line Inspector.)
5 To fill up the vacancies of Meter Readers against sanctioned
posts.
6 Powers to entrust current charge with full powers for the
post of AE and above
7 Powers to entrust Additional charge of the post
8 Substitute arrangement on additional charge basis and grant
of special pay/Compensatory allowance in case of relief of
officers on transfer/ promotion as per rule.
Regional E.D./ C.E. and equivalent
Addl. CE/SE (In charge of circle)/EE
MD
(i)Addl CE/SE/E.E.
(ii)Regional ED/CE/CE(Stores)
(iii) MD
i) Addl. C. E./ S.E. (in charge of the Circle)/
Addl. Director(Finance/ Accounts/ Audit)
ii) All Heads of Deptt./ Addl. Secy./ HR Head/
E.D./ C. E. and equivalent
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Full powers subject to passing of reasoned
speaking order
Full powers as per circulars in force.
Full powers without prejudice to seniority of
other officers
To entrust the work of one A.E./JE/ other
subordinate staff to another AE/JE/ other
subordinate staff in addition to his own,
only in respect of leave vacancies lasting
for a period up to three months or less.
To entrust the work of one E.E. to another
EE /AE in addition to his own, only in
respect of leave vacancies lasting for a
period up to three months or less.
Full Powers
Full powers to make substitute
arrangements up to 30 days in the cases of
Class I Officers up to rank of EEs and
equivalent cadres and up to 90 days in the
cases of Class II Officers under
administrative control on their transfer or
on their appointment on higher posts.
Full powers to make substitute
arrangements up to 90 days in the cases of
Class I & II Officers holding rank up to E.E.
and equivalent cadres and up to 30 days in
the cases of Addl. CE/SE and equivalent
cadres under administrative control on
their transfer or on their appointment on
higher posts.
9 To engage manpower through outsourcing as per OS within
area of jurisdiction

a) Data Entry Operators (Taking care of the approved norms i) Addl.C.E./SE (in charge of circle) Full powers
of OA's)
ii) Regional ED/CE /CE(Stores) Full powers
iii) Addl. Secy./ HR Head Full powers for Corporate Office and
training Centers after approval of MD
b) Line Attendants/Senior Line Attendants/Testing Assistant Regional ED/CE/CE (Stores) Full powers subject to policy and as per
and equivalent allotment made by Secretariat

c) Security Personnels as per approval of MD i) Regional ED/CE/ CE(Stores) Full powers in area under jurisdiction

ii) Addl. Secy./ HR Head Full powers for Corporate Office and
training centre

10 To accept resignations rendered by employees subject to i)Regional ED/CE/CE(Stores) / SE i) Full powers for Class III&IV employees
fulfillment of conditions stipulated in service-cum-agreement finally transferred to Company
bond/ contract agreement/ erstwhile MPSEB service ii) Addl. Secy./ HR Head ii) Full powers for Class-II officers, Class-
conditions. III/IV employees of Corporate Office and for
employees /officers (up to Class II) recruited
by the Company.
iii) M.D. iii)Full powers
11 To accept resignations and to decide for initiation of legal i) Addl. Secy./ HR Head Full powers for Class-II officers and Class-
action in case employee do not comply with the conditions III/IV employees.
stipulated in service-cum-agreement bond/ service
conditions/ erstwhile MPSEB service conditions.

ii) M.D. Full powers

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 INCREMENTS

Sl
No. PART - A SECTION - III
Nature of powers Authority Limit
1 To grant annual grade increment Addl. Secy./ HR Head Full Powers to sanction increment in
respect of class III & IV staff in Corporate
Office
E.D. /C. E. / Addl. C. E./Jt. Full Powers to sanction increment in
Secretary/ S.E/ Deputy respect of class III & IV staff under their
Secretary /Sr. Accounts administrative control
Officer/ E.E./RAO
Sr. AO/RAO Full Powers to sanction increment in
respect of class I & II officers.
2 To grant annual grade increment in case of Company cadre i) Controlling Officers Full powers upto the rank of JE and
employees on the basis of performance rating as finalized by equivalent
accepting authority
ii) Sr. A.O./R.A.O. Full powers
3 To grant one/ two advance increments to the employees who M.D. Full powers
obtain Post Graduate Diploma or Post Graduate Degree
Qualification in Engineering or pass the final examination of
ICWA or acquire the qualification of Ph.D., D.Sc, D.Phil, D.Litt.
after fulfilling necessary conditions, provided the subject is
related to activities of the company & for which prior approval
of competent authority is obtained.
4 To grant advance increment to Company's employee who Addl. CE/SE/Sr. AO/EE Full powers in respect of class III & IV
undergo sterilization Operation after satisfying the conditions employees working under their
stipulated in State Govt. orders and adopted by the Company administrative control
from time to time. Addl. Secy./ HR Head Full powers in respect of those working in
Corporate Office

Regional ED/CE or equivalent Full powers in respect of officers and

employees working under their
administrative control
5 Counting period of extra ordinary leave towards increments. Authorities vested with Full Powers to decide whether the period of
powers to sanction extra extra ordinary leave may be allowed to be
ordinary leave. counted towards increments. Sanction of
Extra Ordinary leave should clearly indicate
whether this period is to be counted
towards increment or not.

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 DISCIPLINARY ACTION
Sl No. PART - A SECTION - IV
Nature of powers Authority Limit

1 Punishment of establishment i) E.E. a) Powers of suspension and

minor penalty for all class III
employees
b) Full powers for class IV
employees.
(ii) Addl CE/SE ( in charge of Full powers for class III / IV
circle) employees under
administrative Control
(iii)Regional ED/CE /CE(Stores) a) Powers of Suspension and
minor penalty for class I
officer of the rank of EE and
equivalent
(b)Full powers in respect of
officers/officials up to the rank
of A.E. and equivalent class II
officer
iv) Addl. Secy./ HR Head a)Full powers for class III & IV
employees posted in
Corporate office(Except JEs)
b) Full powers for all class II
officers and JEs posted in
Corporate office with approval
of MD
v) M.D. a) Full powers for
Suspension and minor penalty
for class I officers of the rank
of E.D. / C.E. and equivalent
b) Full powers for all
officers/officials below the
rank of ED/CE and equivalent.
vi) Management Committee Full powers
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2 To decide appeal against punishment orders (i)The authority one rank above Full powers in respect of
the order passing authority. appeal against the order
passed by the officer below
the rank of E.D./C.E. and
equivalent cadre.
(ii)MD Full powers in respect of
appeal against the order
passed by an officer of the
rank of ED/CE and equivalent
(iii)Management Committee Full powers in respect of
appeal against the order
passed by M.D.
(iv)Board of Directors Full powers in respect of
appeal against the order
passed by Management
committee.
3 To grant permission for prosecution in case i) Regional ED/CE and Full powers for employees/
of proceeding under Prevention of Corruption equivalent officers up to class-II or
Act or any other law time being in force in equivalent rank working in
respect of officers/officials appointed by his/her jurisdiction.
MPPKVVCL and all officers/officials finally
allocated by MPSEB/working on deputation in ii) Addl. Secy. / HR Head Full powers of Class-II/ III/IV
MPPKVVCL. officers/employees working in
Corporate office.

iii) M.D Full powers for class-I officers

of the rank of EE or above and
equivalent.

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 POSTING AND TRANSFER

Sl PART - B SECTION - V
No. Nature of powers Authority Limit
Transfer policy Management Committee Full Powers
1
2 Posting and transfer including its cancellation i) E.E. Full powers in respect of
and modification transfer & posting of staff in
his/her jurisdiction (except
A.E. and equivalent)
Full powers for inter
divisional transfer and
ii) Addl. CE/ SE (in charge of
posting of staff within the
circle)
circle(except A.E. and
equivalent)
iii) Addl. Secy./ HR Head Full powers for inter regional
transfers in respect of Class
III & IV employees including
those posted in Corporate
office (excluding JE).
iv) Regional ED/CE /CE(Stores) Full powers in respect of
officers/ officials up to the
rank of Assistant Engineers
or equivalent in technical and
non technical cadre working
under their jurisdiction. The
transferring authority should
submit a monthly report on
the transfers made to the
Addl. Secy. / HR Head to be
put up to the MD.
v) MD Full Powers in respect of all
employees/personnel of the
Company.

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 SECTION-VI LEAVE

S.No. Nature of Power Authority Limit

1 Sanction of leave Controlling Officer Full powers to sanction casual/ optional leave to
Casual/optional leave officers/officials working under his control with
permission to leave headquarter.

ii)Addl.Secretary/HR Head/Joint Secretary/Dy.Secretary Full powers to sanction casual/ optional leave in

2 Sanction of other than casual leave
without substitute arrangement under
service regulation.
iii) M.D.
i) Regional E.D./C.E./C.E.(Store)/
Addl.C.E./S.E./E.E./Sr.A.O./ A.O.
ii) Addl.Secretary/HR Head/Joint Secretary/Dy.Secretary
respect of Corporate Office on recommendation of
concerned HoD to his next lower rank officers/
officials upto the rank of S.E. and equivalent.
Full powers
Full powers to grant all kinds of leave under the
service regulation in respect of officers/officials
attached to their offices upto the rank of S.E. and
equivalent where no substitute arrangement is
necessary.
Full powers to grant all kinds of leave under the
service regulation in respect of officers/officials
attached to Corporate Office upto the rank of S.E.
and equivalent where no substitute arrangement is
necessary.

iii) M.D. Full powers

3 i) Sanction of other than casual leave
with substitute arrangement under
service regulation up to 45 days and
to make substitute arrangement, by
entrusting the work on additional
charge basis to the subordinate
available at the place of duty or at
nearby places based on administrative
convenience.
i) Addl.C.E./S.E. incharge of the Circle./E.E.
ii) Addl.C.E./S.E. incharge of Circle
iii) Regional ED/CE/C.E.(Stores)
iv) Addl.Secretary/HR Head
v) M.D.
Full powers to sanction all kinds of leave to all
Class-III/IV employees under his jurisdiction.
Full powers to sanction all kinds of leave under the
Service Regulations, to the A.E. and other Class-II
Officers.
Full powers to sanction all kinds of leave upto S.E.
under his administrative control.
Full powers to sanction all kinds of leave upto S.E.
and equivalent working under Corporate Office on
recommendation of HoD.
Full powers to sanction all kinds of leave in respect
of Director(Tech.)/ Director (Commercial)/ HODs of
corporate office/ED/CE/Addl CE and equivalent
including permission to leave headquarter.

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 i) Sanction of other than casual leave
with substitute arrangement under
service regulation above 45 days &
upto 90 days and to make substitute
arrangement, by entrusting the work
on additional charge basis to the
subordinate available at the place of
duty or at nearby places based on
administrative convenience.
iii) Sanction of other than casual leave
with substitute arrangement under
service regulation, above 90 days.
4 To grant extra ordinary leave without
pay and allowances to the employees
borne on workcharge and trade
establishment.
5 To grant extra ordinary leave without
pay and allowances beyond the period
of 90 days in one spell.
6 To grant special pay to Office
Assistants or Member of Technical
establishment undertaking the duties
of Office Asstt. and member of
technical establishment of leave or
other wise in addition to their own
duties.
i) Addl.C.E./S.E. incharge of the Circle./E.E. Full powers to sanction all kinds of leave to all
Class-III/IV employees under his jurisdiction.
ii)Regional ED/CE/C.E.(Stores) Full powers to sanction all kinds of leave under the
Service Regulations to Class-II & E.E. under his
administrative control.
iii) Addl.Secretary/HR Head Full powers to sanction all kinds of leave upto S.E.
and equivalent working under Corporate Office on
recommendation of HoD and S.E. working in field.
v) M.D. Full powers to sanction all kinds of leave in respect
of Director(Tech.)/ Director (Commercial)/ HODs of
corporate office/ED/CE/Addl CE and equivalent.
i)Regional ED/CE/C.E.(Stores) Full powers to sanction all kinds of leave to all
Class-III/IV employees under his jurisdiction.
ii) Addl.Secretary/HR Head Full powers to sanction all kinds of leave upto S.E.
and equivalent working under Corporate Office and
field on recommendation of HoD.
iii) M.D. Full powers to sanction all kinds of leave in respect
of Director(Tech.)/ Director (Commercial)/ HODs of
corporate office/ED/CE/Addl CE and equivalent.
i) Appointing authority Full powers upto 90 days irrespective of the fact
that the leave without pay is in combination with
the earned leave or not.
ii) E.D./C.E./Addl.Secretary/HR Head/C.E.(Store) in Full powers exceeding 90 days on each occasion.
consultation with Joint Director(Account)
i) E.D./C.E./Addl.Secretary/HR Head/C.E.(Store) in Full powers for Class-III and IV employees under
consultation with Joint Director(Account) his jurisdiction.
ii) M.D. Full powers for Class-I & II Officers and equivalent.
i) E.E./SR.A.O./A.O. Full powers in respect of staff under his/her
jurisdiction.
E.D./C.E./Addl.Secretary/HR Full powers in respect of staff empowered to
Head/C.E.(Store)/Addl.C.E./Addl.Director(Accounts)/Joint appoint.
Secretary/ Joint Director/S.E./E.E./Sr. A.O.
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7 To grant special pay to Class-IV E.D./C.E./Addl.Secretary/HR Full powers in respect of the staff empowered to
employees who perform in addition to Head/C.E.(Store)/Addl.C.E./Addl.Director(Accounts)/Joint appoint.
their own duties, the duties of Class-IV Secretary/ Joint Director/S.E./E.E./Sr. A.O.
employees on leave provided the
special pay does not exceed Rs.250/-
per month in each case and no extra
cost to Company is involved thereby.

8 To extend leave overstayed E.D./C.E./Addl.Secretary/HR Full powers in respect of staff to whom he is

Head/C.E.(Store)/Addl.C.E./Addl.Director(Accounts)/Joint empowered to grant such leave.
Secretary/ Joint Director/S.E./E.E./Sr. A.O.

9 To regularise particular absence as E.D./C.E./Addl.Secretary/HR Full powers in respect of staff to whom he is

duty and sanction of leave thereof. Head/C.E.(Store)/Addl.C.E./Addl.Director(Accounts)/Joint empowered to grant such leave.
Secretary/ Joint Director/S.E./E.E./Sr. A.O.

10 To accept/ask for Medical Certificate E.D./C.E./Addl.Secretary/HR Head/C.E.(Store)/Addl.C.E./Addl. Full powers in respect of employees to whom
signed by registered Medical Director(Accounts)/Joint Secretary/ Joint Director/ empowered to grant such leave.
Practitioner as evidence of fitness of S.E./E.E./Sr. A.O./A.O.
an employee to return to duty.

11 Permission for higher studies and i) E.D./C.E./C.E.(Store) and equivalent. Full powers for officers/officials working under their
study leave as per circular inforce. administrative control upto Class-II

ii) Addl.Secretary/HR Head Full powers for officers/officials working in

Corporate Office upto Class-II.

iii) M.D. Full powers.

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 TRAVELLING ALLOWANCE

PART - A SECTION - VII

Sl
No. Nature of powers Authority Limit

1 To accord approval to admit i) Addl. Secy./ HR Head Full powers in respect of officers/officials posted in Corporate
duplicate T.A. claims of all office up to the rank of Addl C.E. and equivalent
Officers/ Officials ii) Regional E.D./C.E/CE(Stores) Full powers for staff under their administrative Control
iii) M.D. Full powers for Director(Tech)/ Director (Comm) /ED/CE/Addl.
CE or equivalent cadre
2 Permitting T.A. to be E.D./C.E./Addl. Secy./ HR Head./ Addl. Full powers in respect of T.A. bills, he /she is empowered to
calculated by the routes, other C.E./ Jt. Director/ S.E. / Jt. Secy./ countersign.
than shortest route or E.E./Sr. AO/RAO
cheapest provided that the
Journey is actually performed
by such route and is within the
jurisdiction of the Head of the
Department.

3 To sanction charges on ED/C.E./Addl. Secy./ HR Head./ Addl. Full powers in respect of TA bills she/he is empowered to
account of the cost of carriage C.E./ Jt. Secy./ Jt. Director/ S.E. countersign subject to the condition that the cost of carriage
by any means of beyond those in which sanctioned scale is not allowed
transportation including camp
equipments and their
maintenance required on tour /
during halt incurred by them-
selves and by officers under
his control.
4 To permit an officer of a class C.E./ Addl. Secy./ HR Head. / Addl. Full powers in respect of TA bills passed by him/her
lower than first to draw the C.E./ Jt. Secy./ Joint Director/ S.E. /
actual cost of transit if E.E./ Sr. AO/RAO
required by the superior
authority to travel by a special
means of conveyance the cost
of which exceeds the daily
allowance when daily
allowance only is admissible
or mileage admissible under
new Rules.

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5 Grant of daily allowance to an
officer who halts at one place
for more than 10 days limited
to 30 days.
6 To sanction continuous halt on
tour at one place for more than
30 days subject to the
condition laid down in S.R. 62
(a) of the M.P.T.A. Rules
contained in F.R., Vol. 11
7 To declare a particular servant
to be entitled to railway
accommodation of higher
Class than that prescribed for
his grade.
8 To grant TA to person not in
Company's service attending
commissions of enquiry etc. or
performing public duties in an
honorary capacity, and to
declare the grade to which
such person shall be
considered to belong.
9 To regularize excess joining
time availed by an employee
on transfer in respect of
orders issued under their
signature
10 Extension of joining time
admissible by rule provided
the general spirit of the rules is
observed subject to
maximum of thirty days and as
per S.R. 10 under F.R. 10 in
respect of Member of Class III
& IV staff under their control
E.D./C.E./Addl. Secy./ HR Head./ Jt.
Secy
i) E.D. /C.E. / Addl. CE./ S.E./EE and
equivalent
ii) Addl. Secy./ HR Head./ Jt. Secy.
iii) M.D.
E.D./C.E./Addl. Secy./ HR Head./ Addl.
Director/ Addl. C.E./ Jt. Director/ Jt.
Secy./ S.E. / E.E.
E.D./C.E./ Addl. Secy./ HR Head./
Addl. C.E./ Addl. Director/ Joint
Director/ Jt. Secy./ S.E. / E.E
(i)E.E.
(ii)S.E.
(iii)ED/C.E. and equivalent
(iv)Addl. Secy./ HR Head
(v)M.D.
ED/C.E./ CE(Stores)/ Addl. Secy./ HR
Head./ Addl. C.E./S.E. / E.E
a
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Powers up to a limit of 30 days subject to the condition laid
down in Supplementary Rule 52 under FR- 44 in respect of
staff under administrative control
In respect of Class III staff (Technical & non-technical), staff
under their administrative control and all Class III & IV staff
attached to their own offices
In respect of all Class III & IV staff attached to Corporate office
Full Powers
Powers to permit a menial servant under his control to draw
uniform intermediate fare when accompanying his superior
officer on a train which provides second class accommodation
Full powers provided that T.A. is not given at rates higher than
second Grade rates
Full powers for Class III & IV employees except J.E.
Full powers for Class III & IV employees including those for
J.Es issued by E.E.
Full powers for Class II, III & IV employees under their
jurisdiction
Class III & IV employees(except J.E. & above and equivalent)
posted in Corporate office
Full powers
Full powers in respect of transfers and postings made by
them.
11 To permit the calculation of
Joining time by a route other
than that which travelers
ordinarily use.
12 Grant of travelling allowance
for special reasons, which
should be recorded, to an
officer transferred at his own
request or for suspended
employees
13 To allow an officer to proceed
on duty to any part of the
territories of the State Govt.
and to draw for the journey the
T.A. admissible under the
rules.
14 To allow an officer / officials to
proceed on duty outside the
State and to draw for the
journey the T.A. admissible
under the rules.
15 To countersign T.A. Bills
ED/C.E./ CE(Stores)/ Addl. Secy./ HR
Head./ Addl. C.E./S.E./ E.E
ED/C.E./ CE(Stores)/ Addl. Secy./ HR
Head./ Addl. C.E./S.E./ E.E
i) Controlling officers not below the
rank of EE and equivalent
ii) ED/C.E./ CE(Stores)/HR Head/ Addl.
Secy./ Addl. Director/ Jt. Director /Joint
Secy.
iii) M.D.
Addl. CE/S.E(In charge of the circle)
i) Addl. Secy./ HR Head./ Addl.
Director/ Jt. Secy./ Jt. Director and
equivalent cadres
ii) E.D./C.E and Equivalent cadres
- 14 -
Full powers in respect of transfers and postings made by
them.
Full Powers in respect of persons whom he/she can
transfer/has suspended.
Full Powers in respect of officers sub-ordinate to him
Full Powers in respect of officers and staff attached to them
and under their administrative control.
Full powers
i) Authorized to depute any officer/ staff under his
administrative control to undertake journey outside M.P. if
such journey is necessary for procurement of material/(s)
required urgently
ii) Powers to permit Assistant Engineer to perform the journey
outside the State to get the work of over hauling, testing and
calibration of Sub-Standard meters in circle done once a year
in the laboratory of Chief Electrical Inspector Govt. of
Tamilnadu
Powers in respect of class III&IV staff under administrative
control
Powers in respect of own TA Bill and staff under
administrative control
16 Tour advance to Companys E.D./C.E./ Addl. C.E./ Addl. Secy./ HR Powers to sanction tour advance to Companys employees for
employees under their control Head./ Jt. Secy./ Addl. Director/ Jt. the tour they may be required to undertake as a part of their
who are deputed to participate Director /S.E./E.E/Sr. Accounts training
in the workers teachers Officers/ A.O.
training course under the
workers Education Scheme
sponsored by the Central
Government.

17 To permit an employee to draw E.D.C.E./ Addl. Secy./ HR Head/ Addl. Powers up to a limit of 5 days in respect of servants whose
daily allowance for halts Director/ Addl. C.E./Jt. Director / Jt. T.A. bills empowered to countersign.
during tour made on account Secy./ S.E./E.E/ Sr. Accounts
of heavy rains, floods or Officers/R. A.O.
sickness etc.

18 To impose restriction on the
exchange of daily allowance
for mileage by Class III or IV
employee travelling in Public
or hired conveyance.
E.D./C.E../ Addl. Secy./ HR Head/ Addl. Full powers in respect of officers whose T.A. bill he /she is
C.E./ Addl. Director/ S.E./Jt. Secy./ Jt. empowered to countersign
Director/ E.E/RAO

19 To allow the actual cost of E.D./C.E./ Addl. Secy./ HR Head/ Addl. Full powers in respect of officers whose T.A. bill he /she is
maintaining a camp during a Director / Jt. Secy. / Joint Director empowered to countersign
sudden journey away from
headquarter.

20 To disallow travelling E.D./C.E../ Addl. Secy./ HR Head/ Full powers in respect of officers whose T.A. bill he /she is
allowance for a journey to Addl. C.E./S.E. Addl. Director/ /Jt. empowered to countersign
attend any obligatory Secy./ Jt. Director/ E.E
examination if the authority
exercising powers considers
that the candidate has
culpably neglected the duty of
preparing for it.

21 To decide the shortest of two E.D./ C.E./ Addl. Secy./ HR Head / Addl. Full powers in respect of journey T.A. Bills for which he/she is
or more routes. C.E. Addl. Director/ /S.E./ Jt. Secy./ Jt. empowered to countersign.
Director/ E.E/Sr. A.O./ R.A.O.

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22 To permit any employee to E.D./ C.E./ Addl. Secy./ HR Head/ Addl. Full powers in respect of Journeys T.A. bill for which he/she is
draw the actual cost of hiring C.E./ Addl. Director/ S.E /Jt. Secy./ Jt. empowered to countersign
conveyance on journey for Director/./E.E/Sr. A.O./ R.A.O.
which travelling allowance is
admissible under rules.
23 To grant to any Member of E.D./C.E./Addl. Secy./HR Head / Addl. Full powers in respect of staff whose transfer and posting he
Staff one month advance of C.E./ Addl. Director/ S.E./Jt. Director/ /she is empowered to make.
pay as T.A. to which he may be Jt. Secy./ E.E/ Senior A.O./R. A.O.
entitled under the rules in
consequence of his transfer.
24 To sanction reimbursement of Controlling Officers empowered to Full powers provided it is due to sudden postponement of the
the charges paid by the countersign T.A. bills journey on tour due to official reasons and in the exigencies of
Companys employees the Companys work.
towards cancellation of travel
tickets
25 For any stay in Company's Regional E.D/C.E. Full powers
guest House/ Rest House,
Hostel/ Inspection Bungalows
etc. by the Company's
employee while on transfer or
on leave in excess of 30 days
on payment of charges
prescribed by the Company
26 (A) Permission to acquire Regional E.D./C.E./Addl. Secy./ HR Full powers
passport to all officers up to Head /CE(Stores)
E.E or equivalent under their
establishment

(B) Permission to acquire MD Full powers

passport for all officers above
E.E or equivalent.
27 To sanction reimbursement of
the coolie charges incurred by
the employee while on tour.
28 Reimbursement of Taxi
Charges incurred by an officer/
official during his tour in
connection with Company's
work.
Controlling Officer competent to
countersign T.A. bills of employees
i) ED/CE/Addl. Secy./ HR Head./ HODs
of Corporate office / Addl. C.E./ Addl.
Director./Jt. Director/ S.E./ Jt. Secy./ Sr.
A.O./EE/RAO
ii) ED/C.E. and equivalent (Who are
their own controlling officers)
iii) MD
Full powers to sanction reimbursement of coolie charges
incurred by the employees attached to their offices, while on
tour for carrying office records, and also to make payment of
the same from their revolving fund
Powers to sanction the reimbursement of taxi charges incurred
in connection with Company's work in respect of staff attached
to their office and office subordinates to them.
Powers to draw the actual taxi charges incurred by them.
Full Powers

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 RETIREMENT

Sl PART - A SECTION - VIII

No.
Nature of powers Authority Limit
1 To accord sanction for
i)Addl. CE/S.E.(in charge
retirement of Class III and Full powers for Class-IV staff under administrative control
of the circle)
IV staff (Technical and
Non-Technical) under their ii) E.D/ C.E./ Addl. Secy./ Full powers for staff under their administrative control
administrative control on HR Head/ Addl. Director/
attaining the age of Joint Director/ Jt. Secy.
superannuation.
iii) MD Full Powers
2 Retirement on invalidation i) E.D/ C.E./ Addl. Secy./ Full powers for Class III&IV employees
of class III & IV employees HR Head/ Addl. Director/
Joint Director/ Jt. Secy.
ii)MD Full powers
3 To accept voluntary
retirement of
i)Class-IV employees i) E.Es and equivalent in Full powers
consultation with
respective Sr.A.O./RAO
ii) Class-III employees ii) Addl.C.E/SE (incharge Full powers
of the circle) and
equivalent in
consultation with
respective Sr.A.O./RAO
iii) Class-II( A.E and iii) E.D/C.E/CE(Stores)/ Full powers for those working in their jurisdiction/
equivalent) Addl. Secy./ HR Head in Corporate Office
consultation with
respective Sr.A.O./RAO
iv) Class-I( E.E/SE/ Addl. iv) MD Full powers
CE and equivalent)
v) ED/CE and equivalent v) Management Full powers
Committee
- 17 -
4 Sanction of Pension/ (i) Regional ED/CE/ CE
DCRG of - (Stores) in consultation Full powers
i) All Class III & IV with concerned Sr.
employees under control AO/RAO

ii) All class III & IV
employees posted in the
Corporate office and other
offices situated at
Jabalpur
iii) All class I & II officers
of the company.
5 Ex-Gratia payment of the
families of the employees
who die while in service
i) Class III and IV
employees
ii) Class I &II officers
ii) ED/CE of Jabalpur Full powers
region in consultation
with Sr. AO/RAO of
Jabalpur circle.
iii) Committee of Addl. Full powers. Order shall be issued by Addl. Secy. /HR
Dir.(F&A)/Joint Director Head of the company.
(F&A) and Addl. Secy./
HR Head of the
Company
Controlling officer Full powers. The ex-gratia payment would be in
accordance to the Rules/Acts in vogue. Payment shall be
made within 15 days of death, unless there are any serious
Controlling Officer complications in determining the persons, to whom the
payment has to be made.

iii) If the employee was The Ex-gratia payment

himself/herself the Head be sanctioned by the
of the office authority who
countersigns his/her
T.A. bills and the
amount will be made
payable to the officer,
who holds charge of the
Head of the office for the
time being, who will
make the payment to the
family of the deceased.

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 MISCELLANEOUS ESTABLISHMENT AND ADMINISTRATIVE MATTERS

Sl PART - A SECTION - IX (Miscellaneous and Advance)

No. Nature of powers Authority Limit
1 Sanctioning for Waivel of penal interest for delay in Head of Finance Department Full powers
execution of mortgage deed etc. in respect of advances
given for purchase of House building

2 To accord sanction for investigation of time barred TA ED/C.E./Addl. Secy./ HR Head/ Addl. Director/ Full powers in respect of all the staff under
claims, Medical reimbursement and pay and allowances Jt. Director their administrative control
which are less than three years old.
3 To admit the Medical reimbursement claim on duplicate ED/C.E./ Addl. Secy./ HR Head/ Addl. Full powers in respect of all the staff under
cash memos Director/ Jt. Secy. /Jt. Director their administrative control
4 Permission to acquire/ disposal of movable or i) ED/C.E. Full powers for class II officers and class III &
immovable property. IV staff under their administrative Control

ii) Addl. Secy./ HR Head a) Full powers for class II Officers and class
III & IV staff posted in Corporate office
b) Full powers for Class I officers
5 Granting permission to officers/ officials for taking
treatment from Govt. and recognized hospitals for the
members of their families and themselves within and
outside the State of M.P. while on tour/ leave and
allowing reimbursement of medical expenses in
connection there with
i) In Govt./ recognized Hospital within the State while Controlling Officers Full powers
on tour/ leave.

ii) In Govt. Hospital outside the state while on official Controlling Officers Full powers
tour/ training
iii) In Govt. Hospital outside the State while on leave M.D. Full powers
6 Permission for taking treatment from hospitals other M.D. Full powers
than recognized/ Govt. Hospitals while on tour/ leave
within and outside the State and allowing
reimbursement of medical expenses incurred in
connection therewith.
7 Powers to reduce the pay and allowances of a servant ED/C.E./ Addl. Secy./ HR Head/ SE Powers in respect of staff whose substantive
treated on duty under F.R. 9 (6) (b) appointment is within his power to make

- 19 -
8 Powers to fix the pay of an officiating servant subject to ED/C.E./ Addl. Secy./ HR Head SE Powers in respect of staff whose appointment
the principles laid down in supplementary rules under is within his power to make
F.R. 20
9 To sanction the period taken by a relieving officer i) Addl. C.E./ S.E. (in charge Full powers in respect of Class III&IV staff
/officials in taking charge of a Division/ subdivision / of the Circle) attached to the circle
Stores.
ii) Regional E.D/ C.E. /CE(Stores) Full Powers
10 (a) Payment of Funeral expenses in respect of accidents E.D./C.E../Addl. C.E./ S.E./ E.E. Rs. 5000/- in each case
sustained by the employees during the course of work
(b)(i) To sanction an amount of Rs. 20,000/- as advance Addl. CE/SE ( In charge of region) Full powers
to a regular/contract employee who met with accident
while on duty, to take care of financial hardship
immediately after accident, in case of hospitalization
and this shall be adjusted against medical
reimbursement bill
(ii) To sanction advance of amount up to Rs. 35,000/- in ED/CE and equivalent Full powers
case of regular/contract employees who met with
accident while on duty to take care of financial hardship
and this shall be adjusted against medical
reimbursement bill.
(iii) To sanction 100% reimbursement of expenditure on MD Full powers
treatment taken by a regular/contract employee who met
with accident while on duty, within/ outside the state of
M.P. (but within India) in Government/ Private Hospital
whether recognized or not recognized by the Company.
11 Power to fix or change the Headquarters of any i) E.E. i)To fix the headquarters of subordinates
employee / officer who are not in charge of subdivisions subject
to report to the S.E.
ii) Full powers to refix Headquarters of the
Asstt. Engineers provided it does not change
the existing jurisdiction under intimation to
SE
ii) ED/CE/Addl. Secy./ HR Head/ Addl. C.E. / Full powers in case of those servants whom
Jt. Secy./ Jt. Director / S.E. he/she can appoint
iii) MD Full Powers
12 Powers to define the limit of a Companys servants i) E.E. All class III & IV staff in the division
sphere of duty (jurisdiction)
(ii)Addl CE/ SE (in charge of the Circle) Full powers in respect of AE's and equivalent
cadre in the circle
iii) Regional E.D/C.E /CE(Stores) Full powers in respect of Executive Engineers
and officers of similar rank

- 20 -
 13 To grant permission to the officers working under them i) E.E. A.E. & equivalent
to undertake the work of conducting Trade Tests of
Industrial Training Institute and Wiremens licensing
Board and valuation and setting of papers in
Engineering Examinations conducted by recognized
university and Director, Technical Education M.P.
Bhopal
ii) Regional E.D/C.E Superintending Engineers & Executive
Engineer
iii) Addl. Secy./ HR Head Officers posted in the Corporate Office( with
approval of MD)
14 Recognition of Hospital M.D. Full powers

15 Powers to countersign the medical reimbursement bills Controlling authority Who are empowered to countersign travelling
of Companys employee allowance bills of the Companys employee
concerned

16 i) Sanctioning of expenditure on postage, telegrams, i) All HODs. Full powers.

revenue (receipt) stamps etc. renewal of telegraphic
address, post box number etc.
ii) Addl.Secy. / HR Head/ Jt.Secy. Full powers for Secretariat.

ii) Incurring expenditure on advertisements. E.D./C.E./Addl.C.E./ Addl. Secy./ HR Head/ Full powers.
Addl. Director/ Jt.Secy./ Jt Director/S.E./ E.E.

17 General expenses on library and other books and i) E.E. Up to Rs.1,000/-per month
subscription to papers and periodical, diaries and
calendars etc. ii) Addl.C.E./S.E.( In charge of circle) Up to Rs.2,000/-per month

iii) E.D./C.E./ Addl.Secy. / HR Head/ Addl.Dir/ Full Powers

Jt.Secy./Jt.Dir
18 Incurring of petty office expenses and contingencies i) Dy.Secy./ Sr.A.O./E.E. Up to Rs.1,000/-at a time
including miscellaneous items required for the office ii) Addl.C.E./S.E./ Jt.Secy./ Jt.Director Up to Rs.2,000/-at a time
decorum and use after obtaining necessary quotations iii) E.D./C.E./Addl. Secy./ HR Head/ Addl. Dir./ Up to Rs.5,000/-at a time
iv) M.D. Full Powers

- 21 -
19 Cutting, Stitching and binding of books, booklets , i) E.E. Up to Rs.2,500/-per month
notes etc. and payment of charges thereof.
ii) E.D./C.E./ Addl. Secy./ HR Head Addl. Full Powers
C.E./S.E. /Jt. Secy /Sr.A.O
20 To sanction entertainment expenses in connection i) E.E. (Civil) In charge of Company's Guest Up to Rs.1,000/- with annual ceiling of
with visit of VIPs, important consumers, Senior house Rs.15,000/-
Government Officers etc. when they are treated as ii) E.E. Up to Rs. 500/- with annual ceiling of Rs
Company's guests. 5,000/-
iii) Addl.C.E./S.E.( In charge of circle) Up to Rs.2,000/- with annual ceiling of
Rs.15,000/-

iv) Addl. Secy./ HR Head/Jt. Secy. Up to Rs.7,500/- with annual ceiling of

Rs.60,000/-
v) E.D./C.E. Up to Rs.7,500/- at a time with annual ceiling
of Rs.35,000/-
vi) M.D. Full Powers

21 i) Incurring of expenditure for the meeting and i) E.E. Rs 2,000/- on each occasion subject to
conferences. overall annual ceiling of Rs 10,000/-

ii) Addl.C.E./S.E. Up to Rs. 2,000/- on each occasion subject

to overall annual limit of Rs. 20,000/-

iii) ED/CE & equivalent Cadre Up to Rs. 15,000/- on each occasion subject
to overall annual limit of Rs.25,000/-

iv) Addl.Secy. / HR Head Up to Rs. 5,000/- on each occasion subject

to overall annual limit of Rs. 1.0 lac

v) M.D. Full powers

Addl Secy./HR Head Full Powers
ii) Expenses of Board of Directors meetings/Committee
meetings/Annual General meeting/ Extraordinary
General meeting and sanction of expenses on
journey/boarding/lodging of Directors

- 22 -
22 Incurring of expenditure limited to serving of Publicity Officer Not exceeding Rs.1,000/- on any one occasion
Tea, Pan etc.for entertaining the press
representatives visiting the offices.

23 Expenditure on ceremonial functions and i) E.E. Upto Rs. 1,000/- on each occasion
sports
ii) Addl.C.E./S.E. (Field) Upto Rs. 2,000/- on each occasion

iii) Addl. Secy./ HR Head /Jt. Secy. Upto Rs. 5,000/- on each occasion

iv) E.D./C.E. Upto Rs. 10,000/- on each occasion

v)M.D. Full powers

24 Expenditure on Exhibitions sponsored by the MD Full powers

State or Central Govt.

25 To sanction rent for hiring of private building i) E.E. upto Rs. 750/- per month
for accommodating Company's office including
taking on rent Stores, garages, workshops etc. ii) Addl.C.E./S.E.( In charge of circle). Upto Rs.5,000/-per month
and continuance thereof
iii) E.D./C.E. Upto Rs.10,000/-per month

iv) M.D. Full powers

26 Servicing and repairs of Typewriters, All HODs Full powers

Duplicators, Machines, Comptometers, Electric
fans, wall clock, office bicycle and similar office
equipments and hiring of typewriters, furniture
etc. (including Computers, printers and
peripherals)including annual Maintenance
Award to original manufacturer/authorized
dealer

27 To sanction water/air coolers ED/CE// HR Head /Addl. Director (F&A)/ Addl. Full powers for their respective offices and offices
Secy. / Addl. C.E./ Jt. Dir.(Accounts)/ subordinate to them
S.E./Jt. Secy./EE
- 23 -
28 Permitting the use of Company's Rest House CE/ED/HR Head/Addl. Secy./SE/EE Full powers
by visitors either on payment or free of
charges.
29 Use of staff vehicles by the distinguished M.D/ Controlling Officer Full powers
visitors or by State Government officers.

30 Use of seal To be affixed on deeds, agreements, and

instruments signed by Addl. Secy./ HR Head
or Joint Secretary on behalf of the Company
and for which no standard form is
prescribed by the Company

31 To execute and authenticate contract i) E.E./ E.E.(Civil)/S.E. (Civil) Full powers for all works up to the limit for which
documents and all types of agreements falling authorized.
within their scope of work for and on behalf of
the Company as per law.

v) E.D./C.E./ Addl. Secy./ HR Head Addl.C.E./ Full powers upto any limit of valuation.
S.E. /JT Secy

32 Free supply of Company's publications E.D./C.E./Addl. Secy./ HR Head / Jt. Secy./ Jt. Full Powers
Director
33 Sanction of grant in aid to educational MD Full powers
Institutions, Samitees, Committees
Associations etc. in connection with welfare of
Company's employees and also grant of
concession and facilities etc. to them

34 Payment of subscription/ contribution to MD Full powers

various institutions connected with the
Company.

35 For fixing the ceiling prices including stitching Regional E.D./C.E. Up to 15000/- in each case.
charges for various items of uniforms/Liveries
to be purchased & Supplied by the field officers

36 Payment of Cancellation charges of Railway/Air Addl. Secy./ HR Head / Jt. Secy Full powers
tickets for Company's Officers and guests
whose tickets are purchased from Secretariat

- 24 -
37 Nominations/ Payment of fee of Company MD Full powers
officers on various committees/institutions

38 To sanction claims of retrenchment i) E.E. Full powers for Class-IV employees

compensation payable under the MP Industrial
Relations Act, 1960 as per provisions under
chapter V-A of Industrial Dispute Act 1947 and
also the claims of compensation payable
under Workmen Compensation Act, in respect ii)Addl.C.E./S.E. (Incharge of Circle) Full powers for Class-III employees
of fatal accident of the employees working
under them
iii)Regional E.D./ Regional C.E./ Full powers
CE(Stores)/Addl. Secy./ HR Head
39 Sanction of DA/Dearness relief to Company's
employees (as per decision of wage
Committee ) in accordance with GoMP. MD Full Powers

40 Sanction of fixed allowance to Company cadre

employees on recommendation of wage
administration Committee MD Full Powers

41 Incurring of expenses towards decoration of

i)AE/JE in charge of Subdivision/ Rs. 1,500/- on each occasion.
office buildings, tent house arrangements,
distribution centre
tea/snacks etc. for Independence Day and
Republic Day functions. ii)EE Rs. 5,000/- on each occasion.
iii)SE Rs. 7,000/- on each occasion.
iv)ED/CE Rs. 10,000/- on each occasion.
v)MD Full Powers
42 Issue of N.O.C for applying outside job Full powers for Class IV employees under
i)Addl. CE/SE( In charge of circle)
their administrative control.
Full powers for Class II officers and up to
ii)Regional ED/CE/CE(Stores) Class III employees under their
administrative control.
Full powers for Class-II, III & IV
iii)Addl. Secy./HR Head
officers/employees of Corporate office.

i) MD Full power of Class I officers..

- 25 -
 ' LEGAL'

PART - A SECTION - X
Sl Nature of powers Authority Limit
No.
1 To compromise in pending litigation in Court by i) E.E. Rs.10,000/-(on approval of SE/Addl CE)
or against the Company ii) Addl. CE/ S.E.(In charge of circle) Rs.25,000/-(on approval of ED/CE)
iii) E.D./C.E. Rs.1,00,000/-(on approval of MD)
iv) M.D. Full powers
2 Administrative sanction to institute i) E.E. For suit value up to Rs.2.0 lacs
proceedings in a Court of Law/Consumer
Forum/Legal Authorities /Tribunals/ (ii) Addl. CE/S.E.(IN charge of circle) For suit value up toRs.5.0 lacs
Magistrates/ Appellate authority U/S 127 of E.A.
etc. (including legal cases or appeals or iii) E.D./C.E. and Equivalent For suit value up to Rs. 15.0 Lacs
defence thereof) by appointing OIC and iv) Addl. Secy./HR Head For suit value up to Rs. 20.0 Lacs
engaging counsel on payment of fees as per iv) M.D. Full powers
rules.

3 Filing of complaints and lodging of FIR against SE/EE/AE/JE Authorized to act as OIC and prosecute all legal
culprits/ accused (consumers, outsiders etc.) proceeding including complaints & FIR for and
for theft of electrical energy and other crimes on behalf of Company within the jurisdiction of
as aggrieved person their respective areas against the persons
committing offence under the law
4 Powers to sanction:-
a) Court fee and other expenses for legal Appointing authority of OIC/Counsel Actual amount of advelorem fees etc. for the
cases. suit value for which they are authorised
b) Counsel fee and misc. expenses in cases i) Addl.C.E./S.E. and equivalent rank Up to Rs.20,000/-
other than those covered under Company's ii) E.D./C.E.and equivalent rank Up to Rs.50,000/-
rules iii)M.D. Full powers.
5 a) To sanction appointment of Companys
officer as OIC and engagement of suitable
counsel by him in service matter cases
amongst lawyers/ counsels :
i) For cases in Labour Courts Addl. C.E./S.E.(In charge of circle) Full Powers.
ii) For cases in Industrial Courts E.D./C.E. Full Powers
iii) For cases in High Court and equivalent M.D. Full Powers
courts and above.
b) Implementation of orders passed by Courts M.D. Full Powers.
in service matter cases

- 26 -
6 (a)To sign and verify complaints, written i)Officer not below the rank of A.E./ Law For matters relating to the
statements, applications, petitions, Officer Ad.O. and equivalent . Secretariat/Personnel and Chief Engineers
vakalatnamas and to act as OIC and appear, office establishment.
produce or withdraw any documents or monies ii)Officer not below the rank of A.E and For matter relating to their
in Criminal or Civil Court or Tax authorities or equivalent field/establishment.
Tribunals etc, and to do other acts and things iii)Officer not below the rank of Accounts For matters relating to Revenue /Finance/
necessary for proper conduct of the Officer. Accounts Department.
proceedings on behalf of the Company.
iv)Officer not below the rank of A.E. For technical matters
(b)To sign orders for appointing OIC and i) Addl. Secy./ HR Head. ii) Jt. Full powers
engaging counsel etc. after taking approval Secretary iii) Dy.
from MD of the Company. Secretary (in absence of Addl. Secretary /
Jt. Secy.) iv) HODs
7 To approve the change of OIC/ Counsel in the i)Appointing authority of OIC/Counsel. Full powers
legal cases on account of transfer of OIC or for
other unavoidable reasons for conducting and ii) Addl. Secy./ HR Head (cases approved Full powers
continuing to contest the Companys Civil by Addl. Secretary and MD)
Suits, service matters and other legal cases.
8 To sanction/accept payment of decretal amount i) EE and equivalent Upto Rs.20,000/-
awarded by the Court/ Forum/Tribunal/ Council/ ii)Addl.C.E./S.E.and equivalent Upto Rs.50,000/-
Commission etc. iii)ED/CE and equivalent Upto Rs.2,00,000/-
iv)M.D. Full Powers
9 Administrative sanction to challenge /defend i) Regional E.D./ C.E. Upto Rs.3,00,000/- in LT cases
the order of Electricity Consumers Grievances
Redressal Forum/ Electricity Ombudsman ii) Head of Commercial Section at Upto Rs.10,00,000/- in LT cases
before MPERC by appointing OIC. Corporate Office
iii) M.D. Full powers for LT cases beyond Rs.10.0 lacs
& all HT cases
10 To sanction payment of decretal amount i) Regional E.D./C.E. Upto Rs.50,000/- in LT cases
awarded by the Electricity Consumers
Grievances Redressal Forum/Electricity ii) Head of Commercial section at Upto Rs. 1,00,000/- in LT cases
Ombudsman/MPERC Corporate Office
iii) M.D. Full powers for LT cases beyond
Rs.1,00,000/- & all HT cases
11 Empanelment of advocates for various courts i)Regional ED/CE Up to District judge or equivalent Court
Full Powers including for those who are not
ii)MD empanelled.
12 To challenge or comply with the order of MD Full Powers
MPERC passed in the appeal cases against
order of Electricity Consumers Grievances
Redressal Forum/Electricity
Ombudsman/MPERC etc.

- 27 -

Sr Nature of Powers
No.
1 i) To sanction power / addl. Power/Reduction in
power/Startup power/Standby power in respect
of all the existing / prospective EHT/ HT
consumers including temporary power supply
and sanction of change of ownership/name and
conversion from lower voltage to higher voltage
ii) Powers to make exception to permissible
voltage regulation mentioned in clause 3.3 of
Supply Code '04 in respect of HT consumers
2 i)To sanction power / addl. Power/Reduction in
power in respect of all the existing / prospective
LT consumers including temporary power
supply, where no extension is required and
sanction of change of ownership/name.
Commercial
PART- B SECTION I
Authority
Addl CE/SE (In charge of circle)
Regional ED/CEs
Regional ED/CEs in consultation with
Head of Commercial of Corporate Office
after ascertaining capacity and feeder
bay availability.
MD
Regional ED/CEs
Regional ED/CEs in consultation with
Head of Commercial of Corporate Office
i) AE/JE ( incharge of DC)
ii) EE Incharge of (O&M )/City Dn.
- 28 -
Limit
Full Powers up to 300 kVA CD at 11 kV Voltage
Level
Full powers up to 5000 kVA contract demand
for supply at 33 kV
For Contract demand above 5000 kVA to 10000
kVA for Voltage up to 33 KV only
Full powers for all other cases in consultation
with MD Transco.
Full powers in respect of supply at 11 kV after
observing prevailing guidelines
Full powers in respect of supply at 33 kV after
observing prevailing guidelines
Full powers for Domestic /Non-domestic/
Industrial/Agricultural /Water works
connections up to 10 KW
Full powers for Industrial connectioins up to
150 HP connected load but contract demand
not exceeding 100 HP and for Agricultural
/Water works connections / Domestic /Non-
domestic connections up to 75 kW (Subject to
modification in Supply Code '04)
 ii) To sanction power / addl. Power/Reduction in
power in respect of all the existing / prospective
LT consumers including temporary power
supply, where extension is required and
sanction of change of ownership/name
ii) EE Incharge of (O&M )/City Dn. Full powers for Industrial connectioins up to
150 HP connected load but contract demand
not exceeding 100 HP and for Agricultural
/Water works connections / Domestic /Non-
domestic connections up to 75 kW (Subject to
modification in Supply Code '04)

3 Sanction of installments for recovery of arrears
of energy charges (including surcharge thereon)
in respect of HT consumers.
i) Addl CE/SE (Incharge of circle) Arrears up to Rs 10 Lakh
ii) Regional ED/CE Arrears exceeding Rs 10 Lakh and up to Rs 50
Lakh.
iii) Head of Commercial of Corporate Arrears exceeding Rs 50 Lakh and up to Rs
office 1.00 Crore.
iv) MD Full powers for arrears exceeding Rs 1.00
Crore.
Note:- (i) The above delegation of powers shall be subject to the condition that supply
shall be reconnected after the consumer has paid atleast 25% of the amount of the total
arrears as down payment and gives an undertaking to pay the balance amount of arrears
in not more than 9 equal monthly installments alongwith the current bills. Surcharge due
to part payment shall be payable by the consumer till the arrears are cleared.

(ii) In case of non payment of either current bill or monthly installment supply may be
disconnected without any notice

(iii) For recovery of arrears, action initiated under DRA, 1961 or civil suit if filed shall not
be withdrawn but shall be kept in abeyance, till the arrears are cleared in full by the
consumer.

4 Sanction of installments for recovery of arrears
in respect of LT consumers other than
unconnected pumps consumers
i) to sanction reconnection of supply to all such
LT consumers who have been disconnected
a) For non payment of arrears and
EE Incharge of (O&M )/City Dn. (Arrears
not more than Rs. 50,000/-
Full powers subject to the condition that
supply shall be reconnected only after the
consumer has paid at least 1/4th of the
amount of the total arrears as down payment
and gives an undertaking to pay the balance
amount of arrears in not more than 6 equal
monthly installments along with current bills.
Surcharge due to part payment shall be
payable by the consumes till the arrears are
cleared.

b) Against whom arrears of not more than Rs.

50,000/- are out standing

- 29 -
 ii) a) For non payment of arrears and
b) Against whom arrears of more than Rs.
50,000/- are outstanding
5 To sanction the waiver of delayed payment
surcharge
Addl CE/SE (Incharge of Full Powers. The
circle) consumer shall give an undertaking in writing
accepting his liability for payment of total
arrears accrued upto the date and agree to
make down payment of atleast 1/4th of the
amount and to clear the balance amount in
not more than 9 monthly installments
alongwith current monthly bills. Surcharge
due to part payment shall be payable by the
consumes till the arrears are cleared.
Note :- (i)In case of non payment of either current bill or monthly installment supply may
be disconnected without any notice.
(ii) For recovery of arrears, action initiated under DRA, 1961 or civil suit if filed shall not be
withdrawn but shall be kept in abeyance, till the arrears are cleared in full by the
consumer
(iii) Above powers shall be exercised in such cases only where the agreement for
payment of arrears (regarding fixing of installment for payment of outstanding arrears)
with the defaulter is for the first time. Where a defaulter has failed to honour such
agreement entered in to previously, the case shall be referred to the Regionl CEs/EDs for
consideration and sanction of payment of arrears in installments.
i) EE Incharge of (O&M )/City Dn. Up to Rs. 500 /-in each case
ii) Addl. CE/ SE (incharge of circle) Up to Rs. 1500 /-in each case
iii) Regional ED/CE Up to Rs. 2500/- in each case
- 30 -

6 To write off irrecoverable dues on account of
energy charges , meter rent and miscellaneous
charges
7 i) To authenticate under their signature all low
tension agreements with the consumers.
Ii) To authenticate under their signature all high
tension agreement with the consumers
8 To make marginal adjustment in the grouping of
villages falling under distribution centres even
though by such readjustment the total
population covered by distribution centre falls
below 10000
iv) Head of Commercial of Corporate
office in concurrence with the Chief
Finance Officer of the Company
iv) MD
Note:-
i) The Regional ED/CE /SE/EE shall not allow waiver in respect of the same consumer
(Individual or organisation ) more than twice in a financial year.
i) Addl CE/SE (Incharge of circle)
ii) Regional ED/CE
iii) Head of Commercial of Corporate
Office in consultation with the Chief
Finance Officer of the Company.
iv) MD
v) Board of Directors of the Company
i) AE/JE ( incharge of DC)
ii) EE Incharge of (O&M )/City Dn.
Addl CE/SE (Incharge of circle)
Regional ED/CE
Head of Commercial of Corporate office.
Regional ED/CE
- 31 -
Up to Rs. 10000/- in each case
Full powers
Up to Rs 2000/- in each case
Up to Rs 5000/- in each case
Up to Rs 50000/- in each case
Up to Rs 200000/- in each case
Full powers above Rs 200000/- in each case
Full powers for Domestic /Non-domestic/
Industrial/Agricultural /Water works
connections up to 10 KW, where no extension
is required
Full powers for other LT consumers
Full powers for 11 kV Consumers
Full powers for 33 KV Consumers
Full powers for EHV Consumers
Full powers
9 Selection of specific area (Franchisee Area) for
appointment of Franchisee for distribution of
electricity or any other work related to
distribution
10 Finalization of terms and conditions of
competitive bidding process for appointment of
Franchisee for distribution of electricity or any
other work related to distribution
11 Invitation of competitive bids for appointment of
Franchisee under seventh proviso of section 14
of the Electricity Act, 2003
12 Invitation of competitive bids for appointment of
Franchisee for distribution in rural areas as per
provision under RGGVY scheme
13 Opening of bids for appointment of Franchisee
14 Refund of earnest money in respect of
unsuccessful/ successful bidder(s)
15 Acceptance of selected bidder for issue of letter
of award and to enter into an agreement for
appointment of a Franchisee
16 Extension of term of contract beyond the
provision available in the original agreement
with the Franchisee
i) MD
ii) Board of Directors
i) MD
ii) Board of Directors
i) EE (O&M)/ City (Incharge of area)
ii) SE (O&M)/ City (Incharge of area)
iii) Regional ED/CE
iv) ED/ CE (Comm.) of Corporate Office
EE (O&M)/City of the Franchisee Area
The authority competent to invite bids
who should co-opt two officers of at least
Class-II rank
Authority competent for invitation of bids
i) Authority competent for invitation of
bids in consultation with next higher
authority
ii)Business Committee
Authority competent to accept selected
bidder in consultation with next higher
authority.
- 32 -
For Franchisee Area(s) limited to
geographical boundary of an O&M / City
Division but excluding EHV consumers and
contract period not exceeding five years.
Full powers
For Franchisee Area(s) limited to
geographical boundary of an O&M / City
Division but excluding EHV consumers and
contract period not exceeding five years.
Full powers
Full powers as per approved terms and
conditions of the bid documents
Full powers as per approved terms and
conditions of the bid documents
Full powers
Full powers as per terms and conditions of
bid documents
Full powers in case of successful bidder on
the basis of highest ranked bid as per terms
and conditions of competitive bidding
process
Full powers
For a period not exceeding one year on
mutually agreed terms and conditions and on
rates not inferior to these applicable just prior
to the expiry of initial contract period. For
such extended period a supplementary
agreement is to be executed with the
Franchisee
17 Power to record joint meter reading for
measurement of input energy supplied to the
Franchisee Area
18 Issue of periodical Franchisee invoices payable
by the Franchisee
19 Finalizations of settlement amount payable to
the Franchisee or recoverable from the
Franchisee on expiry/ termination of the
contract period
20 Refund/ return of performance security after
expiry/ termination of thre term
21 Grouping / regrouping of Discom controlled
33kV and 11kV feeders as per guidelines of
Standard Operating Procedures (SOP) for DCC
22 Finalizations and submission of proposals to
SLDC for grouping / regrouping of Transco
controlled 33kV and 11kV feeders as per
guidelines of SOP
23 Finalizations of power supply plans or change in
power supply plans for Discom controlled 33kV
and 11kV feeders as per guidelines of SOP
24 Temporary change in power supply plan for
specific Discom controlled 33kV and/or 11kV
feeder(s) on request of local administrative
authorities owing to some festival, public
function, religious event, visit of VIP in the
concerned area
AE and above duly authorized by
Engineer-in-charge of the Franchisee
Area
Engineer-in-charge in consultation with
concerned Sr.AO/ RAO for Franchisee
Area
Authority competent to accept selected
bidder in consultation with Engineer-in-
charge and concerned Sr.AO/ RAO.
Authority competent to accept the
selected bidder on the recommendation
of the Engineer-in-charge
Head (DCC) in consultation with the
concerned SE (O&M) / SE (City)
Head (DCC) in consultation with
concerned SE (O&M) / SE (City)
Head (DCC) on the recommendation of
the the concerned SE (O&M) / SE (City)
Head (DCC) on the recommendations of
concerned SE (O&M) / SE (City)
MD on the recommendation of the Head
(DCC)
- 33 -
Full powers as per approved terms and
conditions of the bid documents
Full powers as per approved terms and
conditions of the bid documents
Full powers as per approved terms and
conditions of the bid documents
Full powers
Full powers subject to observance of the
directives of MPERC, directives of the State
Government, availability of supply and
availability of capacity in the distribution
infrastructure.
Full powers subject to observance of
directives of MPERC, directives of the State
Government, availability of supply and
availability of capacity in the distribution
infrastructure.
Subject to observance of directives of the
MPERC, directives of the State Government,
availability of supply and availability of
capacity in the distribution infrastructure.
For a period not exceeding 10 days but
subject to observance of directives of the
MPERC, directives of the State Government,
availability of supply and capacity in the
distribution infrastructure and without a
need to revise overall demand forecast
already sent to SLDC and MPPMCL as per
SOP
Full powers
25 Finalisation and submission of proposals to
SLDC for temporary change in power supply
plan for specific Transco controlled 33kV and/or
11kV feeder(s) on request of local administrative
authorities owing to some festival, public
function, religious event, visit of VIP or capacity
constrained in distribution infrastructure in the
concerned area
26 According and conveying consent of Discom on
any proposal requiring shutdown on EHV line(s)
or EHV substation(s) of MPPTCL
Head (DCC) on the recommendation of
the concerned SE (O&M) / SE (City)
MD on the recommendation of Head
(DCC)
Head (DCC) with consultation and
recommendation of the concerned SE
(O&M) / SE (City)
MD on the recommendation of Head
(DCC)
- 34 -
For a period not exceeding 4 months but
subject to observance of directives of the
MPERC, directives of the State Government,
availability of supply and capacity in the
distribution infrastructure and without a
need to revise overall demand forecast
already sent to SLDC and MPPMCL as per
SOP
Full powers
Subject to availability of alternative supply
arrangement for normal distribution in the
concerned areas
Full powers
 WORKS

PART-B SECTION-II
SN Nature of Power Authority Limit
1 According administrative approval for works i. S.E. (O&M)/City Upto Rs.5 Lacs
schemes within the budget provision or new ii. Regional E.D./C.E. (HOD of Regional Upto Rs. 10 Lacs
works to be financed from the Office)
saving/contingencies of the sanctioned
estimates
iii. E.D./C.E. of Upto Rs.50 lacs
Corporate Office (HOD of Work
Section)
iv. M.D. Full powers

2 Administrative approval of Misc. works i. S.E. (O&M)/City Upto Rs. 2 Lacs

estimates (for which budget provision exists) ii. Regional E.D./C.E. (HOD of Regional Upto 10 Lacs
Office)
iii. E.D./C.E. of Corporate Office (HOD of Full powers
Work Section)
3 New works/schemes extension (not included in M.D. Full powers
the budget)
4 To accord administrative approval to ADB/REC / S.E.(O&M) City Upto Rs. 1 Crore
PFC / Bank / Financial Institutions financed
schemes subject to availability of budget Regional E.D./C.E. (HOD of Regional Upto Rs.10 Crore
provision. Office)
M.D. Full powers

5 Administrative approval for utilization of the i. S.E. (O&M)/City Upto Rs. 50,000/-
provisions for contingencies in the sanctioned
estimate of works for new items not specifically
provided for in the estimates. ii. Regional E.D./C.E. (HOD of Regional upto Rs. 2 Lacs
Office)
iii. E.D./C.E. of Corporate Office (HOD Full powers
of Work Section)

- 35 -
6 Administrative approval for Deposit / Supervision works
6(a) Deposit schemes / Supervision works for i. E.E. Upto Rs. 5 Lacs
consumers/ parties other than Govt. and ii. S.E upto Rs.20 lacs
Quasi Govt. Deptt.
iii. Regional E.D./C.E. (HOD of Regional Upto Rs. 1 Crore
Office)
Iv. E.D./C.E. of Corporate Office (HOD of Upto Rs. 2 Crore
Work Section)

v. M.D. Full powers

6(b) Deposit works /Supervision works for Govt. i. E.E. Upto 10 Lacs
deptt. And Quasi-Govt. deptt. such as Housing ii. S.E Upto Rs. 50 Lacs
Board, Improvement Trust , CMA, NMDC &
such other Public Undertaking Local Bodies iii. Regional E.D./C.E. (HOD of Regional Upto Rs. 2 Crore
/Corporations which are financed/controlled Office)
by the Government Department. Iv. E.D./C.E. of Corporate Office (HOD of Upto Rs. 5 Crore
Work Section)

v. M.D. Full powers

6(c) Contributory work where ownership rests with i. E.E. Upto Rs. 2 Lacs
the Company. ii. S.E. Upto Rs.20 Lacs
iii. Regional E.D./C.E. (HOD of Regional Upto Rs.1 Crore
Office)
Iv. E.D./C.E. of upto Rs 2 Crore
Corporate Office (HOD of Work Section)

v. M.D. Full power

6(d) Electrification of colonies in case. Where the i. E.E. Upto Rs. 5 Lacs
work is carried out by Coloniser/
Development Authorities/Agencies with their ii. S.E. Upto 20 Lacs
own material. iii. Regional E.D./C.E. (HOD of Regional Upto Rs. 1 Crore
Office)
Iv. E.D./C.E. of Corporate Office (HOD of
Work Section) Upto Rs. 2 Crore

v. M.D. Full powers

- 36 -
6(e) (e) Electrification of colonies in case where i. E.E. Upto Rs. 5 Lacs
the work is to be done by the Company and
ii. S.E. Upto Rs.20 Lacs
arrangement of material is to be done by the
Company. iii. Regional E.D./C.E. (HOD of Regional Upto Rs. 1 Crore
Office)
Iv. E.D./C.E. of Corporate Office (HOD of Upto Rs. 2 Crore
Work Section)

v. M.D. Full powers

7 Technical modifications with out materially i. E.E. Upto Rs. 50,000/-
changing the scope of works in approved
scheme
ii. S.E. Upto Rs. 2 Lacs

iii. Regional E.D./C.E. (HOD of Regional Upto Rs. 10 Lacs

Office)
iv. E.D./C.E. of Full powers
Corporate Office (HOD of Work Section)
8 Diversion of equipment/materials ordered M.D. Full powers
against a scheme
9 To accord technical sanction to the estimate for

(a) Normal Development including REC Minimum i. E.E. Upto to Rs. 20 Lacs
needs programme, PFC, Bank funded Project;
Subtransmission Normal NABARD, PMGY, i. S.E. Upto Rs.1 Crores
ADB, Kutir Jyoti RGGVY-RAPDRP Feeder
separation scheme etc.
iii. Regional E.D./C.E. (HOD of Regional Full powers
Office)

(b) To accord technical sanction to the detailed Regional E.D./CE (HOD of Regional Office) Full powers
estimates for purchase of Vehicles on the with RAO
basis of administrative approval given by the
M.D in case no technical sanction of the
Company is simultaneously obtained.

(c ) To accord technical sanction in respect of i. E.E. Upto Rs. 10 Lacs

deposit schemes / supervision works of all
consumers and parties within the ii. S.E. Upto Rs. 50 Lacs
administratively approved amount. iii. Regional E.D./CE (HOD of Regional Full powers
Office)

- 37 -
10 TO APPROVE THE CHANGE ORDER FOR
(a) RGGVY SCHEME
Change in order quantity and time extension. Committee of CE(FS),CFO & CE(RGGVY- Full powers
ADB)
10 TO APPROVE THE CHANGE ORDER FOR
(b) FEEDER SEP. PROJECT
(i)The quantity variation in items without Committee of CE(FS) and CE/ED(Works) Full powers
capping but variation in contract value(Plant +
Installation & Commissioning Charges) is
within +/-2%
(ii) The quantity variation in items without Committee of CE(FS),CE/ED(Works) & CFO Full powers
capping but variation in contract value(Plant +
Installation& Commissioning Charges) is
wtihin +/-5%
(iii) For such items whose weighted value is Committee of CE(FS),CE/ED(Works) & CFO Full powers
above 2% of contract value (Plant + and will submit their recommendation for
Installation & commissioning charges) and approval to MD-EZ
quantity variation is within 30%

10 TO APPROVE THE CHANGE ORDER FOR RAPDRP SCHEME

(c)
(i)The quantity variation in items without Committee of CE(RPADRP) & Full powers
capping but variation in contract value(Plant + CE(RGGVY)
Installation& Commissioning Charges) is
within +/-2%

(ii) The quantity variation in items without Committee of CE(RPADRP) , Full powers
capping but variation in contract value(Plant + CE(RGGVY)& CFO
Installation& Commissioning Charges) is
wtihin +/-5%

(iii) For such items whose weighted value is Committee of CE(RPADRP) , Full powers
above 2% of contract value (Plant + CE(RGGVY)& CFO, will submit their
Installation & commissioning charges) and recommendation for approval to
quantity variation is within 30% MD-EZ

- 38 -
10 TO APPROVE THE CHANGE ORDER FOR ADB SCHEME
(d)
(i) For such items whose weighted value is Committee of SE(ADB) and Full powers
within 2% of contract value (Plant + CE(RGGVY-ABD)
Installation & commissioning charges) and
quantity variation is within 30%
(ii) For such items whose weighted value is Committee of SE(ADB) , Full powers
within 2% of contract value (Plant + CE(RGGVY-ABD) and CFO
Installation & commissioning charges) and
quantity variation is above 30%
(ii) For such items whose weighted value is Committee of SE(ADB) , Full powers
above 2% of contract value (Plant + CE(RGGVY-ABD) and CFO
Installation & commissioning charges) and
quantity variation is within 30%
(iv) For such items whose weighted value is Committee of SE(ADB) , Full powers
above 2% of contract value (Plant + CE(RGGVY-ABD) and CFO , will
Installation & commissioning charges) and submit their recommendations for
quantity variation is above 30% approval of MD-EZ

Note: Power of delegation is subject to provision of change order / contract document

11 To accord technical sanction to the detailed i. E.E. Upto Rs. 5 Lacs

estimate for maintenance works within the ii. S.E. Upto Rs. 20 Lacs
administratively approved amount / budget
provision iii. Regional E.D./C.E (HOD of Full powers
Regional Office)
12 Sanction of estimates of Purchase and i. E.E. Full powers for all items costing less than Rs. 25,000/-
replacement of Special T&P as per approved
norm

ii. S.E.. Full powers for all items costing Rs. 25,000/- and
above but less than Rs. 1 Lac

iii. Regional E.D./C.E. (HOD of Full powers for all items costing Rs. 1 Lac and above
Regional Office)

13 To sanction extension of currency of

estimates except in the case of O&M estimates
beyond the period of 3 years but not
exceeding 5 years. All estimate for minor
Capital Works of any kind.

- 39 -
 (a) Involving expenditure not exceeding Rs.50 S.E. Upto Rs.50 lacs
Lacs.
(b) Involving expenditure Exceeding Rs. Regional E.D./CE (HOD of Regional Upto Rs.2 Crores
50Lacs upto Rs. 2 Cr. Office)
(c) All estimates for major capital works of any E.D./C.E. of Corporate Office (HOD Full powers
kind involving expenditure in excess of Rs. 2 of Work Section)
Crores
14 Cases involving excess over the total amount
of estimate and revised technical sanction of
the competent authority is called for

i) When the technical sanction approval has MD on the report of Technical Full powers
been accorded based on the tentative estimate Committee formed by MD
and the amount of detailed estimate exceeds consisting at least 3 ED/CE/ACE
the amount already approved by more than level officers
10%

ii) In the case of the work in progress (for MD on the report of Technical Full powers
which technical sanction was accorded on the Committee formed by MD
basis of tentative estimate) when the consisting at least 3 ED/CE/ACE
expenditure on the work exceed are is likely level officers
to exceed the amount already approved by
more than 10%
(iii) When the technical sanction has been MD on the report of Technical Full powers
accorded to the detailed Estimate and the Committee formed by MD
expenditure exceed or is likely to exceed the consisting at least 3 ED/CE/ACE
amount approved by more than 5% level officers

15 Execution of electrical & mechanical work i. E.E. Full powers

pertaining to 11 KV & 33 KV lines, Substation
diesel station, & L.T. Distributions ii. S.E. Full powers
Departmentally.

16 Registration of contractors for substation and EE Upto C Class Electrical Contractor

line works
SE Upto B Class Electrical Contractor
Regional E.D./C.E. (HOD of Full powers
Regional Office)
17 Invitation of Tenders for works. (issue of NIT) i. E.E. Full powers in respect of works falling in their area of
jurisdiction.

- 40 -
 ii. S.E. Full powers for invitation of tenders for works falling
within the powers of acceptance of tenders by the
Regional E.D./C.E. as well as the tenders falling within
his financial powers for acceptance

iii. Regional E.D./C.E. (HOD of Full powers

Regional Office)

18 Opening of Tenders By the Authority competent to Full powers

invite tenders, who should co-opt
two officers

19 Acceptance of tenders for works (other than i. E.E. Upto Rs. 5 Lacs
Civil works) ii. S.E. with RAO Upto Rs. 20 Lacs
iii. Regional E.D./C.E. (HOD of Upto Rs. 50 Lacs
Regional Office) with RAO

iv. C.E./ E.D. Coporate Office (HOD Upto Rs. 1 Crore

of Work Section) with CFO

v. M.D. Full powers

(b) Acceptance of tenders & placing of work S.E. with RAO Upto Rs 2 Lacs
order for obtaining services
Regional E.D./CE (HOD of Regional Upto Rs. 10 Lacs
Office) with RAO

ED /C.E. Corporate Office (HOD of Upto Rs. 25 Lacs

Work Section) with CFO

20 To issue work order to the contractor for E.E. / SE / Regional CE (HOD of Full Powers
commencement of work within 7 days after the Regional Office). ED of Corporate
execution of agreement and depositing of Office (HOD of Work Section) (As
Security Deposit etc. per the case)

21 To sanction the execution of works and the Next higher authority who is Full Powers
rates to be paid for extra items not provided competent to accept the tender in
for in the tenders including those accepted by question.
the higher authorities.

- 41 -
22 Execution of Works departmentally E.E. To the extent of powers delegated to him for
acceptance of tenders for works.

S.E. To the extent of powers delegated to him for

acceptance of tenders for works.

23 Passing of bills for works contract

A. Running Account Bills. E.E. / CEO In-charges of works Full Powers

B. Final Bills E.E. / CEO In-charges of works i. These powers may be exercised by the various
authorities subject to satisfactory completion of the
work & settlement of any variation from contract e.g.
non observation of date of completion &
consequential levy of penalty.

ii. All final bills for electrical works before they are
checked in accounts & Audit section of the Dns./
Circles should be technically checked in Technical
Section of respective officers.
24 Power to record measurement for work
A) Line works Authority -incharge of the work. Full Powers
B) All other work Authority -incharge of the work. Full Powers

25 Cancellation of works contract in part or full Authority competent to accept Full Powers
contract.
26 (i) Verification and checking of materials A.E. Full powers

(ii) Verification and making of entries on - do - Full powers

Suppliers and Contractors bills prior to
passing by the E.E.
(iii) Recording and Checking of entries in the - do - Full powers
measurement books for both materials and
works.
(iv) Indenting of materials from Stores - do - Full powers

27 Primary measurements of works and J.E. Full powers

materials.

- 42 -
28 Sanction of Labour for premonsoon
maintenance or pre Deepawali Maintenance or
other Revenue recovery Works under O&M
provision for City/O&M Division
Regional E.D./ CE (HOD of 1500 Mandays per year for each division at Collector
Regional Office) rate
ED / C.E. Corporate Office (HOD of Up to 2000 Mandays per year for each division (this is
Work Section) including above 1500 mandays)at Collector rate

M.D. Full powers at Collector rate

29 Extension of time limit of Contract Works with i. E.E. Upto 1 month
penalty ii. S.E. Upto 3 month
iii. Regional E.D./C.E. (HOD of Upto 6 month
Regional Office)
iv. E.D./C.E. of Corporate Office Upto 18 month
(HOD of Work Section)
v. M.D. Full power beyond 18month
30 a) Waiving of earnest money in respect of Regional E.D./CE (HOD of Regional Full powers
Works Contracts. Office)
b) Waiving of Security Depoist in respect of Regional E.D./CE (HOD of Regional full powers
Works Contracts. Office)
c) Reducing or waiving of penalty for delay in i. Next higher authority upto 2 months
execution of the Works Contracts.
ii. E.D./C.E. of Corporate Office upto 4 months
(HOD of Work Section)
iii. M.D. Full powers
31 i) Refund of earnest money in respect of Tender accepting authority Full powers
Works Contracts
ii) Refund of Security Deposit in respect of E.E. Full powers
contracts approved by the respective officer
within their financial powers.
iii) Refund of Security Deposit in respect of Concerned ED / CE awarding the Full powers
contracts approved by the Company contract
iv) Refund of Security Deposit in respect of EE Incharge / CEO of the works Full powers
works contract
32 To sanction advance payment for works to be i. S.E. Upto Rs. 5 Lacs
undertaken by Central or State Govt. ii. Regional E.D./C.E. (HOD of Upto Rs. 10 Lacs
Department and their undertaking on behalf of Regional Office)
the Company and to sanction estimates for
this purpose. iii. E.D/C.E. Corporate Office (HOD Upto Rs. 20 Lacs
of Work Section)
v. M.D. Full powers

- 43 -
33 To get the work of overhauling testing and
calibration of Sub-standard meters in their
circle/Dn. done once a year in the Laboratories
authorized by National Accreditation Board of
India (NABL) etc..
i. E.E. (Meter Testing) Full powers as per approved rates of concerned
laboratory (this includes traveling expenses of Staff
and handling of equipments)

ii. S.E. Full powers as per approved rates of concerned

laboratory (this includes traveling expenses of Staff
and handling of equipments)

- 44 -

Sl. Part B Section : III Procurement
no.
Nature of powers
1 Invitation of tenders for purchase of
materials / Rate Contract Awards
2 Opening of tenders
3 (a) Acceptance of tenders and
placing of order for purchase of
materials on lowest tender basis
PROCUREMENT
Authority Limit
(i) ED/CE (Corporate Office) Full powers for tenders which are within the
powers of acceptance by the purchase
committee / MD / Business committee.
(ii) By the authority Full powers
competent to accept tenders
for purchase of materials
within his financial power.
Two officers not below the Full powers
rank of A.E. authorised by
respective Competent
Authority
For local Purchase Items :-
(i) EE(O&M)/(City)/ MT/ STM/ Upto Rs.50,000/- at a time subject to a
STC/ MTRU/ WORKSHOP/ monthly monetary limit of Rs. 2.0 Lakhs.
AREA STORES
(ii) SE(O&M)/(City)/ (Stores) Upto Rs.1.0 Lakh at a time subject to a
monthly monetary limit of Rs.5.0 Lakhs.
(iii) Regional CE/ED, Upto Rs.10.0 Lakh at a time subject to a
CE(Stores) ceiling limit of Rs.1.0 Crore per year.
(iv) Purchase committee Full Powers
Note:- If however, an order is to be placed on single quotation basis
,approval of the next higher authority should invariably be obtained for sr.
no. (i) & (ii) above.
For Central Purchase Items:-
(iv) ED/CE (Corporate Office) Upto Rs. 50.0 Lakhs at a time.
(v) ED/CE (Corporate Office) Upto Rs.2.0 Crores at a time.
with concurrence of CFO /
Jt.Dir.(Fin)
- 45 -
Sl. Part B Section : III Procurement
no.
Nature of powers
(b) Acceptance of tenders and
placing of order for purchase of
materials on single tender basis
received against competitive bidding
in case of emergent and unforeseen
circumstances for items of
proprietary nature.
(c) Acceptance of tenders and
placing of orders for Annual
Maintenance Contracts of
Equipments, including Servers,
Computers & its peripherals,
Photocopiers and other office
equipments
4 Placing orders for spares of a
proprietary nature after obtaining the
concerned supplier's quotations.
Authority Limit
(vi) Purchase Committee Upto Rs.5.0 Crores at a time.
comprising of ED/CE
(Corporate Office), Regional
ED/CE at HQ & CFO / Jt.
Dir.(Fin)
(vii) MD on the Upto Rs.10.0 Crores at a time
recommendations of
Purchase Committee.
(viii) Business Committee / Full powers
BoD of Discom
(i) Regional ED/CE / Rs. 10.0 Lakhs at a time subject to ceiling
CE(Stores) limit of Rs.25.00 Lakhs per year.
(ii) ED/CE (Corporate Office) Upto Rs. 25.0 Lakhs at a time
in concurrence with CFO /
Jt.Dir.(Fin)
(iii) Purchase Committee Upto Rs.2.0 Crores at a time.
(iv) Business Committee / Full powers
BoD of Discom
(i) Regional ED/CE/ Upto Rs. 10.0 Lakhs at a time
CE(Stores)
(ii) ED/CE (Corporate Office) Upto Rs.50.0 Lakh at a time
in concurrence with CFO /
Jt.Dir.(Fin)
(iii) Purchase Committee Full Powers
The authority competent to Full powers within their purchase powers
approve purchase of
materials on single tender
basis
- 46 -
Sl. Part B Section : III Procurement
no.
Nature of powers
5 Placing order with DGS&D including
purchase from firm against DGS&D
Rate Contract
6 (a) Purchase of sand and ballast
required for civil works against
sanctioned estimate
(b) To purchase sand and metal on
cash payment
7 Purchase of stationery articles,
printing of forms, rubber stamps &
other misc. items for contingent
nature urgently required for their
offices and offices subordinate to
them
8 To make adjustment in the quantity
of orders approved by the competent
authority as a result of short or
excess supply of materials (i.e.
acceptance of short or excess
supply)
9 (i)Variation in the value of order/
contract on account of quantity/
specification/ revision in statutory
taxes.
Authority
Authority competent to
accept tenders on single
tender basis
(i) EE(Civil)
(ii) SE(Civil)
(i) E.E.
(ii) S.E.
(iii) Regional ED/CE
Note:- Subject to condition that the quantity procured should not exceed six
months requirement.
(i) All EE's/RAOs
(ii) All SE's/Jt.Secy. / Jt.
Director (Finance)
(iii) ED/CE (Corporate Office)/
Regional ED/CE / CE(Stores)
Authority competent to
accept the tenders
Authority competent to
accept tender within the
value of his/their financial
powers.
- 47 -
Limit
Full powers within their financial powers of
purchase
Rs. 30,000/- at a time
Rs. 50,000/- at a time
Upto Rs. 2,000/- at a time
Upto Rs. 5,000/- at a time
Upto Rs. 10,000/- at a time
Upto Rs.10,000/-
Upto Rs.20,000/-
Upto Rs. 1.0 Lakh
Full powers upto plus/minus 2% of ordered
quantity.
Full powers to the authority competent to
accept tender within the value of his/their
financial powers
Sl. Part B Section : III Procurement
no.
Nature of powers
(ii) Variation on account of revision
of rates/prices.
10 Minor technical deviations which do
not affect the performance of
equipment and which do not have
any financial implications in works
contract and supply contracts.
11 Waiving of Earnest Money
12 Refund of Earnest Money
13 Waiving of Security Deposit
14 Refund of Security Deposit
(a) In respect of contracts/ orders
approved by the respective officers
within their financial powers
(b) In respect of contracts/orders
approved by the Purchase
Committee/MD/ Business
Committee/BoD
Authority Limit
Authority competent to Full powers to authority competent to accept
accept tender within the tender within the value of his/their financial
value of his/their financial powers to the extent admissible as per price
powers variation clause/force majeure conditions for
the reasons beyond the control of supplier.
ED/CE (Corporate Office) Full powers subject to the condition that the
& Purchase Committee Purchase Section should keep the MD
informed of the decision taken.
Purchase Committee Full powers
(i) S.E./ Regional ED/CE Against tenders accepted by them
(ii) ED/CE (Corporate Office) Full powers
(i) Earnest Money of first three acceptable tenders to be retained till final
acceptance of tenders. In respect of others to be refunded immediately.
(ii) In case of counter offer placed on other than above three acceptable
offers, the bidders shall be requested to submit requisite EMD along with
acceptance of counter offer.
Purchase Committee Full powers
E.E., S.E. , Regional ED/CE Full powers
& ED/CE (Corporate Office)
ED/CE (Corporate Office) Full powers
- 48 -
Sl. Part B Section : III Procurement
no.
Nature of powers
15 (a) Waiving of Penalty clause
(b) Reduction or waivel of penalty
amount on account of delay in
execution of orders for supply of
stores materials against the orders
placed by them
16 (a)Extension of time limit in delivery
period with penalty
(b) Extension of time limit in delivery (i) Authority competent to
period without levy of penalty in case accept the tender.
of Force Majeure Conditions as per
TS
17 Waiving of inspection by the
representative of the Discom
Authority
Authority competent to
accept lowest or single
tender or other than lowest
offer
Authority competent to
accept the tenders
(i) Authority competent to
accept the tender.
(ii) Next higher authority.
(iii) ED/CE (Corporate Office)
(iv) Purchase Committee
(ii) Next higher authority.
(iii) ED/CE (Corporate Office)
(iv) Purchase Committee
(i) ED/CE (Corporate Office)
(ii) Purchase Committee
- 49 -
Limit
Full powers to the extent of their financial
powers to accept tenders on lowest/single
tender basis.
Full powers within their competency.
However, the penalty waivel should be
without extra cost to the Company on
account of price escalation and change in
taxes, duties etc.
Up to 4 months
Up to next 4 month
(up to the level of C.E.)
Up to 4 months
Full powers
Upto 4 months
Upto next 4 month
(upto the level of C.E.)
Upto 4 months
Full powers
Upto Rs. 25 Lakhs for the value of material to
be inspected.
Full power above Rs.25 Lakhs.
Sl. Part B Section : III Procurement
no.
Nature of powers Authority Limit
(i) Waiving should not be allowed too frequently or to other than very
reputed firms.
(ii) Waiving should not be resorted to as a matter of course for specialized
items.
18 Sanction of 100% advance for (i) Regional ED/CE/ Upto Rs. 1.0 Lakh
purchase of materials/ Laptops, CE(Stores)
Computers, Printers & its (ii) ED/CE(Corporate Office) Upto Rs. 5.0 Lakh
peripherals, Photocopiers, Fax
Machines, Mobile Sets against (iii) ED/CE(Corporate Office) Upto Rs. 20.0 Lakh
Enquiries/ Tenders & against DGS&D in concurrence with CFO/
RC Jt.Dir.(Fin).
(iv) Purchase Committee Upto Rs. 50.0 Lakh

(v) MD Full powers

19 To approve the terms of 100% SE's Full powers

payment for repairs of vehicles after
due verification for the repairs
carried out but before taking delivery
in each case.
20 To sanction advance payment for i. S.E.(Stores) / CE(Stores) Upto Rs.2 Lac
testing of material in NABL
accredited testing Labs. ii. ED/CE (Corporate Office) Upto Rs.20 Lacs

iii. ED/CE (Corporate Office) Upto Rs.50 Lacs

21 Powers of passing of payment of
bills of Stores and Purchase
in consultation with CFO
iv. MD Full powers above Rs.50 Lacs
(i) S.E. (Stores)/ CE(Stores) Upto Rs. 50,000/-
(ii) Purchase Committee Full powers
comprising of S.E. (Store
Circle)/ CE(Stores),
concerned S.E. (O&M) &
RAO's

- 50 -
Sl. Part B Section : III Procurement
no.
Nature of powers Authority Limit

22 To fix judiciously the upper and (i) S.E. (Stores)/ CE(Stores) Upto Rs. 50,000/-
lower limit of stores items
(ii) Purchase Committee Full powers
comprising of S.E. (Store
Circle)/ CE(Stores),
concerned S.E. (O&M) &
RAO's
23 To sanction petty sales of materials (i) Regional ED/CE Upto Rs. 5.00 Lakh
to Government Department /
Educational Institutions, local bodies (ii) ED/CE(Corporate Office) Upto Rs. 10.00 Lakh
and other individual consumers.
(iii) Purchase Committee Full Powers

24 To sanction hiring of transformers &

other equipments
(i) For Central Govt. / State Govt. S.E. Full powers subject to observance of usual
Deptt., their undertakings, Public procedure
sector undertakings, local bodies
etc.
(ii) For private parties upto 1.6MVA Regional ED/CE Full powers subject to observance of usual
rating power transformers procedure

(iii) For private parties upto 5MVA ED/CE (Corporate Office) in
rating power transformers consultation with CFO / Jt.
Dir.(Fin).
25 To sanction write off of (i) E.E.
unserviceable vehicles
(ii) S.E.
(iii) Regional ED/CE
(iv) ED/CE (Corporate Office)
Full powers subject to observance of usual
procedure
Upto Rs.10,000/-
Upto Rs.50,000/-
Upto Rs. 1 Lakh
Full powers above Rs. 1 Lakh

- 51 -
Sl. Part B Section : III Procurement
no.
Nature of powers Authority Limit
26 To sanction disposal of S.E. (Stores)/CE(Stores) Full powers when once the write off of the
unserviceable vehicles through vehicle is approved by the committee.
auction.
27 To sanction survey report / write off (i) E.E. Upto Rs. 1.0 Lakh
of unserviceable stores, scrap
materials of T&P and other (ii) S.E. Upto Rs. 2.0 Lakh
miscellaneous items. (iii) Regional ED/CE / Upto Rs. 10.0 Lakh
CE(Stores) / ED(CE
(Corporate Office)
(iv) Purchase Committee Full powers above Rs. 10 Lakh
28 To sanction write off of shortages / (i) S.E. Upto Rs. 10,000/-
losses/ damages on stores
(iii) Regional ED/CE Upto Rs.50,000/-
verification
(iii) ED/CE (Corporate Office) Upto Rs.1.0 Lakh
(iv) Purchase Committee Upto Rs.5.0 Lakh
(v) MD Full powers
29 To write off the irrecoverable value of (i) E.E. Upto Rs. 5,000/-
stores lost by fraud or individuals or
other causes (ii) S.E. Upto Rs. 10,000/-
(iii) Regional ED/CE/ Upto Rs. 50,000/-
ED/CE (Corporate Office)
(iv) Purchase Committee Upto Rs. 5 Lacs
(v) MD Above Rs.5 Lacs
30 Disposal of unserviceable stores / S.E./C.E(Stores) (i) Full powers with the reserve price fixed by
scrap materials through auction. the committee.
(ii) Approval of scrap sales below the reserve
price fixed by the Committee upto 15%
with concurrence of Purchase Committee
31 To dispose off by sale fruit trees and Executive Engineers Full powers
dead trees, etc

- 52 -
- 53 -
 CIVIL

PART-B SECTION-V
SN Nature of Power Authority Limit
1 According administrative approval for civil i. Regional E.D./C.E. (HOD of Upto Rs. 5 Lacs
works schemes within the budget provision or Regional Office)
new works to be financed from the
II. E.D./C.E. of Corporate Office Upto Rs.10 lacs
saving/contingencies of the sanctioned
(HOD of Work Section)
estimates

iii. M.D. Full powers

2 Administrative approval for i. S.E. (Civil) Distribution upto Rs. 2 Lacs
construction/addition alterations / Renovation
of buildings/ Garages etc. within budget
ii. Regional E.D./C.E. (HOD of upto Rs. 5 Lacs
provision
Regional Office)
iii. E.D./C.E. of Corporate Office Full powers
(HOD of Work Section)
3 (a)To accord technical sanction to the detailed i. E.E. (Civil) Upto to Rs. 2 Lacs
estimate of civil works within the ii. S.E. (Civil) distri. Upto to Rs. 5 Lacs
administratively approved amount
iii. Regional E.D./C.E (HOD of Full powers
Regional Office)

(b)To accord sanction to the working i. E.E. (Civil) Upto to Rs. 2 Lacs
estimates of civil works against the lump sum ii. S.E. (Civil) distri. Upto to Rs. 5 Lacs
provision made in the technically sanctioned
estimate. iii. Regional E.D./C.E (HOD of Full powers
Regional Office)
4 Sanction of estimates for purchase and i. E.E. (Civil) Full powers
replacement of ordinary T & P as per approved
norm both for Civil Division and Civil Sub-
Division.

- 54 -
5 Sanction of estimates of Purchase and i. E.E. (Civil)
replacement of Special T&P as per approved
norm both for Civil Division and Civil Sub-
Division. ii. S.E..
(Civil Distribution
iii. Regional E.D./C.E. (HOD of
Regional Office)
6 Registration of contractors for civil works EE (Civil)
SE (Civil)
Regional E.D./C.E. (HOD of
Regional Office)
7 Invitation of Tenders for Civil works. (issue of i. E.E. (Civil)
NIT) Subject to the observance of procedure
laid down in para 370 & 373 of the PWD ii. S.E. (Civil)
Manual Vol.I Distribution
iii. Regional E.D./C.E. (HOD of
Regional Office) and RAO
8 Opening of Tenders of civil works By the Authority competent to
invite tenders, who should co-
operate two Section officers
9 To accept tenders and enter into contract for
Civil works.
(a) On lowest tender basis Acceptance of i. E.E. (Civil)
tenders for Civil works ii. S.E. (Civil)
Distribution
iii. Regional E.D./C.E. (HOD of
Regional Office)
(b) Acceptance of tenders for Civil Works. On i. Regional E.D./C.E. (HOD of
other than Lowest Tenders basis (due to Regional Office) and RAO
unreasonable rates or non-completion of
formalities by L-1 bidder) / on single tender ii. E.D./C.E. of Corporate Office
basis i.e. receipt of only one tender in 2 calls (HOD of Work Section) and CFO
iii. M.D.
- 55 -
Full powers for all items costing less than Rs. 25,000/-
for Civil Division and Civil Sub-Division.
Full powers for all items costing Rs. 25,000/- and
above but less than Rs. 1 Lac (for Civil Division only)
Full powers for all items costing Rs. 1 Lac and above
(For Civil Divisional only)
Upto 'C' Class Contractors
Upto 'B' Class Contractors
Full powers
Full powers in respect of civil works falling in their
area of jurisdiction.
Full powers for invitation of tenders for Civil works
falling within the powers of acceptance of tenders by
the Regional E.D./C.E. as well as the tenders falling
within his financial powers for acceptance
Full powers
Full powers
Upto Rs. 5 Lacs on lowest tender basis
Upto Rs. 20 Lacs on lowest tender basis
Full powers
Upto to Rs. 10 Lacs
Upto Rs.20 lacs
Full powers
10 To issue work order of civil works to the
contractor for commencement of work within 7
days after the execution of agreement and
depositing of Security Deposit etc.
11 To sanction the execution of civil works and
the rates to be paid for extra items not
provided for in the tenders including those
accepted by the higher authorities.
E.E. (Civil) / SE / Regional CE Full Powers
(HOD of Regional Office). CE / ED
of Corporate Office (HOD of Work
Section) (As per the case)
Next higher authority who is Full Powers
competent to accept the tender in
question.

12 Execution of Civil Works departmentally E.E. (Civil) To the extent of powers delegated to him for
acceptance of tenders for civil works.
S.E. (Civil) Distri.
13 Passing of bills for civil works
A. Running account bills E.E.In-charges of the works Full powers
B. Final bill E.E.In-charges of the works (All final bills of civil works of contract value of Rs.3
lacs and above should be sent to SE(Civil) for
technical scrutiny before passing for payment).
14 Cancellation of works contract in part or full Authority competent to accept Full Powers
contract.

15 (i) Verification and checking of materials A.E. Full powers

(ii) Verification and making of entries on - do - Full powers
Suppliers and Contractors bills prior to
passing by the E.E.

(iii) Recording and Checking of entries in the - do - Full powers

measurement books for both materials and
works.
(iv) Indenting of materials from Stores - do - Full powers

16 Primary measurements of works and J.E. Full powers

materials.
17 Extension of time limit of civil contract works i. E.E. Upto 1 month
with penalty ii. S.E. Upto 3 month
iii. Regional E.D./C.E. (HOD of Upto 6 month
Regional Office)
iv. E.D./C.E. of Corporate Office Upto 18 month
(HOD of Work Section)
v. M.D. Full powers beyond 18 month

- 56 -
18 a) Waiving of earnest money in respect of Civil Regional E.D./CE (HOD of Full powers
Works Contracts. Regional Office)
b) Waiving of Security Deposit in respect of Regional E.D./CE (HOD of full powers
Civil Works Contracts. Regional Office)
c) Reducing or waiving of penalty for delay in i. Next higher authority upto 2 months
execution of the Civil Works Contracts. ii. E.D./C.E. of Corporate Office upto 4 months
(HOD of Work Section)
iii. M.D. Full powers
19 i) Refund of earnest money in respect of civil Tender accepting authority Full powers
Works Contracts

ii) Refund of Security Deposit in respect of E.E. (Civil) Full powers

civil work contracts approved by the
respective officer within their financial powers.

iii) Refund of Security Deposit in respect of Concerned ED/CE/SE/EE (as the Full powers
civil work contracts approved By the Company per case)
20 a) Issuing of tender / enquiry for purchase of EE (Civil) Full powers
material furniture / electrical equipment for
camping house / rest house / training centre
and other company offices on sanctioned
budget
b) Acceptance / placing of order for purchase i. SE (Civil) Upto Rs.50,000/-
of above material on competitive rate basis
ii. Regional CE /ED (HOD of Full powers
Regional Office)

- 57 -
 GENERAL

PART-B SECTION-IV
SN Nature of Power Authority Proposed Limit
1 (a) Sanction of the estimates for purchase / i. Regional E.D./C.E (HOD of Upto Rs. 2 Lacs
replacement of T&P chargeable to specific Regional Office)
work/scheme respectively If it is not covered
by the prescribed norms except the vehicle, ii. E.D./C.E. of Corporate Office Upto Rs.10 Lacs
Dozers and other self propelled vehicles (HOD of Work Section)

iii. M.D. Full powers

(b) Administrative approval for purchase of M.D. Full powers
vehicles Dozers and other Self propelled
vehicles.
2 (i) Sanction of the estimates for office furniture i. Sr. Account Officer / RAO Full powers
and equipment as and when new office's are
ii. S.E. Full powers
opened and new posts are created for their
office and office's sub-ordinate to them (as
per the norms approved)
(ii) Sanction of estimate for purchase of office i. E.E. Upto to Rs. 25,000/-
Furniture including electrical equipment and
fittings like fan etc. ii. S.E. Upto Rs.2 Lacs
iii. Regional E.D./C.E (HOD of Upto Rs. 10 Lacs
Regional Office)
iv. MD Full powers
3 To sanction estimate for purchase of T & P in i. E.E. Full powers
accordance with the prescribed norm.
4 Sanction to the purchase of T & P safety E.E. Full powers
appliances in replacement of Survey reported
& written off items.
5 Estimate for purchase of office Furniture for E.E. Full powers
Distribution Centers on the basis of sanction
accorded by the S.E. and also to the estimate
for purchase of wall coffers to be provided to
the A.Es and the Store Keepers who are sub-
imprest holders
6 Working estimate for jobs in Workshop i. A.E. (Workshop) Upto Rs. 10,000/-
(Fabrication charges including cost of Steel).
ii. E.E. (Workshop) Upto Rs. 5 Lacs
iii. S.E. / Head Stores Full powers

- 58 -
7 Sanction of estimates for purchase and E.E. Full powers
replacement of ordinary T & P as per approved
norm
8 Sanction to purchase of furniture
/bicycle/computer and Accessories /Electrical
Installations Batteries/Provisions of Fans and
other equipments/Stationery/Utensils and
Crockery etc. for Offices/Camping House /
Rest House / Sub-Stations/ Distribution Centre
(a) As per approved norms S.E. Full powers
(b) Purchase outside the norms. Regional E.D./C.E. (HOD of Full powers
Regional Office)
E.D./C.E. of Corporate Office (HOD Full powers
of Work Section)
9 To award annual or casual contract for hiring Regional E.D./C/E (HOD of Full powers
of vehicles for the transport of Company's Regional Office)
materials, loading, unloading and stacking
thereof.
10 Obtaining the services of indigenous i. E.D/C.E. Corporate Office (HOD Full powers for obtaining the services in India
manufacturers Engineers, Erectors, of Work Section)
Supervisors, Experts Specialists etc.
ii. M.D Full powers for obtaining the services of the
extension of the period of their deputation and
specialists from abroad
all incidental matters relating there to
including payment of charges travel expenses
etc.
11 Repairs to Plant, Machinery Lines, Building E.D./C.E. of Corporate Office (HOD full powers
etc. not provided for in the Annual O&M of Work Section)
Budget.
12 Special Repairs to T & P. and equipments i. E.E. Upto Rs 10,000/-
ii. S.E. Upto Rs, 25,000/-
iii. Regional E.D./C.E. (HOD of Upto Rs. 50,000/-
Regional Office)
iv. E.D./C.E. of Corporate Upto to Rs. 2 Lac.
Office(HOD of Work Section)

v. M.D. Full powers above Rs.2 Lac

13 Repairs and maintenance of Vehicles
i) Ordinary repairs and maintenance of Motor Vehicles i) Officer In charge of Vehicles (A.E.) Upto Rs.5,000/-
etc.
ii) E.E.(Controlling Officer Upto Rs.15,000/-
iii) S.E. Full power

- 59 -
 ii) Purchase of spare parts battery etc. i. Office In Charge of Vehicle (A.E.) Upto Rs.2,000/-
ii. E.E. (Cont. Officers) Upto Rs.10000/-
iii. S.E. Full powers
iii)Special (major) repairs of Motor Vehicles i. Officer In charge of Vehicles (A.E.) Upto Rs.2000/-
ii. E.E.(Cont. Officer) Upto Rs.10000/-
iii. S.E. Full powers above
Rs.10,000/-
14 i) Sanction to the estimate for repairs to equipments i. S.E. Upto Rs. 10,000/-
through authorized dealers/suppliers
ii. Regional E.D./C.E. (HOD of Regional Office) Upto Rs. 25,000/-
iii. E.D./C.E. of Corporate Office (HOD of Work Upto Rs.50,000/-
Section)
iv. MD Full powers
ii. Sanction of estimate for repairs and carriage of i. S.E. Upto Rs. 10,000/-
general Tools & Plant.
ii. Regional E.D./C.E. (HOD of Regional Office) Upto Rs. 25,000/-
iii. E.D./C.E. of Corporate Office (HOD of Work Upto Rs.50,000/-
Section)
iv. MD Full powers
15 Acquisition of land for administratively approved
schemes or against sanctioned estimates and payment
of compensation thereof subject to Budget provision

i) To accord sanction for acquisition of Private Land ii. Regional E.D./C.E. (HOD of Regional Office) Full powers
through Revenue Department and payment of
compensation thereof as per award passed by Land
Acquisition Officer (subjected to requirement of land
and budget is approved by Corporate Office).

ii. To accord sanction for acquisition of Forest / Nazul i. S.E. Upto Rs.1 lac
land and payment of premium and ground rent fixed by
the concerned authorities. ii. Regional E.D./C.E. (HOD of Regional Office) Upto Rs.5 lacs

iii. E.D./C.E. of Corporate Office (HOD of Work Upto Rs.10 lacs

Section)

iv. M.D Full powers

- 60 -
16 Acquisition of private land by negotiation with the BOD Full powers
party and payment of compensation thereof on the
basis of reasonability of the cost of land Certified by
the concerned Revenue Authorities. Subject to budget
provision and administratively approved Scheme

17 To approve the working estimate for the purpose of Regional E.D/C.E (HOD of Regional Office) Full powers
payment of compensation to the Forest Department
against the provision for contingencies made in the
estimate of sub - Transmission lines, which are
administratively and technically sanctioned.

18 Sanction of payment of compensation to Forest Regional E.D/C.E (HOD of Regional Office) Full powers
Department towards diversion of forest land for laying
lines & other charges such as aforestation, tree
cutting, transportation, fire protection, processing fee
etc.
19 Sanction of compensation for tree cut for getting E.E. Full powers on the basis of
necessary safety clearance for construction of Sub - award given by the Revenue
Transmission lines. Officer.

20 Sanction of compensation for damage to crop while S.E. Full powers on the basis of
constructing lines under administratively Approved award given by the Revenue
Scheme with budget provision. Officer.
21 Permitting the use of Company's poles for laying of Regional E.D/C.E (HOD of Regional Office) Full powers on recovery of
communication cable. prescribed rates.
22 a) Hiring of vehicle for officers as per the approved EE / SE / CE / ED Full powers for respective
norms officers
b) To accord the approval for excess run of vehicle (i) Regional CE / ED (HOD of Regional Office) Excess run upto 1000 km.
over and above the prescribed limit on monthly basis
(ii) CE / ED Corporate Office (HOD of Work Section) Above 1000 km. on monthly
basis
23 To accord the approval of rate for service contract for MD Full powers
substation operation and labour contract rate of line
and substation works
24 AMC for annual maintenance of lift of Shakti Bhawan CE / ED Corporate Office (HOD of Work Section) in Full powers
Complex, Data Centre etc. consultation with CFO

- 61 -
 Finance and Accounts
Sl PART- B SECTION VI (Cash and Advance)
No. Nature of powers Authority Limit
1 For sanction of Revolving fund to a office for i) Head of Fin. in Cor.Office. Upto Rs. 2 lakh.
day-to-day sundry expenses and petty
payments including postage telegrams and
conveyance etc. ii) MD Full Powers

2(a) For sanction of Temporary Advance for i) Regional CE/ED Upto Rs.20,000/-
ceremonies and functions arranged as per
rules. ii) Regional CE/ED in Full powers
consultation with Head of
Finance in Corporate office
2(b) For sanction of Temporary Advance for (i) Regional ED/CE in Upto Rs.25,000/-
execution of capital works under sanctioned consultation with ED/CE
scheme. Corporate office
(ii) ED/ CE Corporate office in Upto Rs.50,000/-
consultation with Head of
Finance section of Corporate
office.

(iii) MD Full powers

3 To countersign vouchers and to make E.E. And above Full Powers
payment of petty bills except rent bills from
revolving fund without pre audit.
a) In respect of Telephone Trunck call bills,
Railway Fright, Octroi.
b) Other than items mentioned in (a) above. i) AE Upto Rs.500/-
ii) EE/ Addl.SE or equivalent Upto Rs.2500/-
rank
iii) SE/Addl.CE or equivalent Upto Rs.7,500/-
rank.
iv) Addl. Secretary/ED/ CE or Upto Rs.10,000/-
equivalent rank.

- 62 -
4 Drawal of and signing of cheque i) Sr.A.O/A.O. Individually Upto Rs.5 lakh
ii) Jointly signed by Sr.A.O/A.O. Upto Rs.15 lakh
iii)Dy. Director(Fin) of Corporate Upto Rs.50 lakh
Office.
iv) Jt. Director (Fin) of Corporate Upto Rs.1.0 crore
Office
v) Jointly by Dy. Director and Full Powers
Joint Director

vi)Head of Finance in Corporate Full Powers

office
5 Purchase of draft i. Sr. Accounts Officer/A.O. in Full powers
respect of Accounting units.

ii) Dy. Director in respect of Full powers.

Corporate Office
6 (i) Entrusting revenue collection work to the MD Full powers
Bank/other agencies.
(ii) To deal with the bankers Sr. A.O./A.O. in respect of their Full powers
(a) For accounting units Account units.

(b) for Head office

Jt. Director (Fin.)/ Addl. Director Full powers
(Fin)/ Director (Fin.)/ Head of
finance of Corporate office
(iii) Obtaining loan from Govt./Banks and other Business committee Full Powers
financial institutions

(iv) Drawal and management of loans from Jt. Director (Fin.)/ Addl. Director Full powers
Govt./Bank and other financial institutions (Fin)/ Director (Fin.)./ Head of
finance of Corporate office

(v) Opening of new Bank account in respect of MD Full powers

Corporate Office and other offices.

7 Transfer of amount from the Board's Current Sr. Account Officer/Regional Full powers
Account No. I in one bank to Current Account Accounts officer in respect of
No. I in another bank their account unit

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8 To sanction temporary advance for various
activities related to recruitment purpose.

a) Reimbursement of Fare to SC/ST/HC Addl. Secy./ HR Head Full powers

candidates as per rules.

b) Expenses for hiring of vehicle etc to Addl.Secy Upto Rs.50,000/-

employees engaged in recruitment process,
refreshment to candidates, stationery, tents
and other activities. MD Full powers.

c) Payment of expenses incurred on travelling Addl. Secy./ HR Head Full powers

of persons related to recruitment process
when process is done through consultancy
award

d) To sanction temporary advance for (a) Addl. Secy./ HR Head Rs.50,000/-

lunch/tea etc for meetings training programme
etc. organised at corporate level with prior
permission of M.D. b) MD Full Powers

e) To Sanction temporary advance for Addl. Secy./ HR Head Upto Rs. 20,000/-
activities related to company's training
institute/(s)

9 To sanction temporary advance for activities Addl. Secy./ HR Head / Rs.20,000/- per annum
related to committee constituted for looking Regional CE/ED
cases of Mahila Youn Utpiran

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10 Release of payment of pending bills at Head of Finance in corporate Full Powers
Corporate office & Accounting units other than office in consultation with CE
Turn key Contracts as per availability of (W)/ED (W)
funds.

11 Release of payment of pending bills to Turn Head of Finance in corporate Full Powers
key contractors under sanctioned scheme as office
per availability of fund

12 Settlement and release of final pending bills
payments of Turn Key Contractors/ Works
contracts as per availability of funds after
termination or completion of project, as per
settlement laws and contract agreement.
Finance committee consist of Full Powers
Head of Finance in Corporate
office, CE / ED of project, ED/CE
- works (or as may be formed by
MD time to time)

13 a) Oversight of Company's financial reporting Audit Committee Full Powers

process

b) recommendation of appointment of external

auditors and their remuneration

c) Review of Quarterly, Half yearly, Annual

Financial Statement

d) Review of Internal Control System and

internal audit function

e) Review of Company's Financial and Risk

Management Polices

f) Discussion with external auditors regarding

matters and scope of audit

Note : Accounts Officer/Sr.A.O. in Accounting units will have full powers for drawl of and signing of cheque for payment of salary, other
employee expenses and statutory taxes etc.

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