Scenario Name :

Purpose :

Priority :

Prerequisites:
Prerequisite Description

Default username and password

Login username and password
provided for test purpose.

Test Step:
Step Step Description Role

Business user will navigate to Vendor

1 Management Page on the Intranet Business

Send Offline email to the supplier with the

Supplier Registration Instruction manual
2 Business
(PDF) which includes details on how to
access the portal
Supplier will receive email from business
3 user and access the Portal Supplier

Access SAP Sourcing Portal via link and fill

4 in all the fields which are required to Supplier
proceed in the Self-Registration form

5 Populate Supplier Registration Document Supplier

Select Product Category (Material Group)
6 Supplier
to identify activity of supply
 Click on 'Save' button at the top. The form
7 Supplier
will be submitted to procurement.
Following submission by supplier the
Category Specialist will receive, via
workflow, a notification that a new vendor
Procurement
8 registration has been received for approval
(Category Specialist)
email and visual notification in home
screen

Log on and navigate to the home page of

Vendor Management. Procurement
9
Click on 'For Manual Phase Change' (Category Specilaist)
under 'My Supplier Workflow Activities'.

A list is displayed. Click on the respective Procurement

10
work item from the list. (Category Specilaist)

Procurement
11 Click on 'Edit' button.
(Category Specilaist)

Change the document phase manually

from 'Created' to 'Procurement Review /
Procurement
12 Account Payable'.
(Category Specilaist)
This is the Approval phase.The document
fields get locked.

Procurement
13 Select 'Back' to return to homepage
(Category Specilaist)

Click on 'Current Supplier Approvals'

under 'My Supplier Workflow Activities'. Procurement
14
Select the respective work item, review and (Category Specilaist)
click on Approve.

Enter narrative in the approval popup box Procurement

15
to record reasons for approval (Category Specilaist)

After the approval from Procurement

16 Approver, the document phase will System
automatically change to 'Approved'

Supplier will receive an email providing

17 user ID and log in details to enable the System
supplier to provide financial banking details
 Procurement will enter details in the
Business Systems tab of the SAP Sourcing
vendor Master confirming
vendor type STAN,
Purchasing Organisation PO01 and
company code 1000 Procurement
18
Block Date 30.04.2016 (Category Specialist)
and select the 'Publish to ECC' button.
Vendor Master details are transferred from
SAP Sourcing into SAP ECC and Outline
Vendor Master created with details
provided

Business receives Email Notification for

19 ECC Vendor Master number System

Accounts Payable will send mail to supplier

20 Accounts Payable
for Payment details
Accounts Payable will receive email that a
21 System
ECC Vendor Master has been created
Supplier receives an email requesting
22 System
provision of financial payment details
Supplier logs in and update financial
payment details and submit the same.
23 Supplier
Phase on supplier record till change to
'Modified'

Following approval by Procurement,

Accounts Payable will Receive, via a
workflow, a notification that Procurement
24 have approved the creation of a Vendor System
Master email and a visual notification in
home screen

Log on as Accounts Payable and receive

25 the Payment Details submitted by supplier, Accounts Payable
review it and approve, if found valid.

Open the supplier record to validate

26 financial payment details provided by Accounts Payable
supplier and approve the details
SAP ECC Vendor Master will be updated
27 Accounts Payable
with financial payment details.

After the approval from Accounts Payable,

28 the document phase will automatically System
change to 'Approved'

Supplier receives email notification of

29 System
approval and Vendor Master updates.
Status: Comments (Pass / Fail - with defect
number)

Open Issue(s):
Assumption(s):

Tested By :
System :
 Release 4 Functional Test

Vendor Management Low Risk Supplier Registration Process

To test the creation of Vendor Registration Form for Low Risk and the different validation check

High

Comments/Notes

Input Data Expected Result Actual Result

Navigation done

Sent mail offline

Email received

Company Code, First Name, Last Name, Supplier completes Registration

Email etc form

Supplier Registration document

populated
Product Category selected
 Document submitted

Notification received

Default Username and Password

Form is reviewed and accepted
provided for testing purpose.

Work item selected

Document is editable

Document fields locked

Document is approved

N/A Dcoument phase changed

email received
 Supplier published to ECC

Notification received

Email sent

Notification received

Notification received

Default Username and Password Payment Details updated and

provided for testing purpose. submitted

email received

Approve Payment Details

Payment Details approved

Published Vendor Master in ECC

Phase changed

Receive notification
Date
tional Test

on Process
different validation checks

Test Pass/Fail (per Test case ID

step)