Pa - Id Tender Document For l1 Entrance Lobby & l12 Main Lobby

SHERATON HOTEL
BANANI, DHAKA
TENDER FOR PUBLIC AREA ID WORKS

AT SHERATON HOTEL, DHAKA
Tender Package No: SHD-ASC-PMC-TDO-PA-ID-01
ID WORKS FOR LVL 1 ENTRANCE LOBBY & L-12 MAIN LOBBY
The Employer The Engineer / Project Manager

Unique Hotel & Resorts Limited (SBD) Ascentis India Projects P. Ltd.
Unique Oval, 45 Kemal Ataturk Avenue Gurgaon, Haryana
Banani, Dhaka- 1213, Bangladesh
Tender for PA-ID Works for L-1 Entrance Lobby
and L-12 Main Lobby
Sheraton Hotel, Dhaka
Contents No of Pages
Tender Invitation Page 1 - 2
Instructions to Tenderers Page 3 - 9
The Agreement Page 10 - 11
Appendix Page 12 - 15
Particular Conditions of Contract Page 16 - 24

The "Short form of Contract" First Edition 1999
published by the Federation Internationale des Ingenieurs-
Conseils (FIDIC),
Contractors General Obligations Page 25 50
Environmental, Health & Safety (EHS) Manual Page 51 92
Appendices: Page 93 100
Appendix A: Form of Tender
Appendix B: Form of Performance Security (Bond)
Appendix C: Form of Advance Guarantee
Appendix D: Form of Retention Guarantee
Appendix E: Site Inspection Declaration
Appendix F: ID Tender Drawings for LVL 1Entrance Lobby & LVL-12 Main Lobby
Appendix G: Proposed Sub Contractors
Appendix H : ID Spec Sheets for LVL 1Entrance Lobby & LVL-12 Main Lobby
Note :
Drawings (Enclosed Soft copy with Tender Document as listed in Appendix F)
Specbooks (Enclosed Soft copy with tender Documents as listed in Appendix H)
SHD-ASC-PMC-TDO-PAID-LBR-001 (Seal & Signature of Tenderer)

Our ref: SHD-ASC-PMC-TDO-PA-ID 01
To
______________________________________
______________________________________
______________________________________
______________________________________
Dear Sirs
PUBLIC AREA INTERIOR DESIGN FIT OUT SUPPLY & INSTALLATION

RE-MEASURABLE ITEM RATE WORKS
PUBLIC AREA ID WORKS FOR LVL-1 ENTRANCE LOBBY & L-12 MAIN LOBBY
Invitation to Tender
We on behalf of the Employer, M/s Unique Hotel & Resorts Limited (SBD), invite you to
submit a tender for the above works in accordance with the contents of this letter and the
Tender Documents enclosed.
If you have any queries regarding the tender, you should submit such queries in writing or by
email to the Engineer / Project Manager(PM) Ascentis India Projects Private Limited at DCC-
Unique Complex Banani, Sheraton Hotel Project, 44 Kemel Ataturk Avenue, Banani, Dhaka,
and email to anand.gautam@ascentis360.com, marked for the attention of Mr. Anand Gautam,
Project Manager - no later than 5th June 2017.
The Engineer/ PM may arrange a pre-bid meeting to answer queries that Tenderers may have
about the tender. You will be given notice of such meeting, and you should arrange for suitable
representation at the meeting.
Your tender submission, namely separate Technical and Commercial submissions, shall be
submitted under distinctly separate packages and enclosed in separate sealed envelopes
labelled:
TENDER FOR PUBLIC AREA ID WORKS FOR LVL 1 ENTRANCE LOBBY AND L-12 MAIN
LOBBY AT SHERATON HOTEL, DHAKA - TECHNICAL SUBMISSION, and
TENDER FOR PUBLIC AREA ID WORKS FOR LVL 1 ENTRANCE LOBBY AND L-12 MAIN
LOBBY AT SHERATON HOTEL, DHAKA - COMMERCIAL SUBMISSION
and delivered as follows:
Technical and Commercial Submission (original sets):
To,
The Chief Operating Officer
Mr, Senthil Nathan ,
Unique Oval, 45 Kemel Ataturk Avenue,
Banani, Dhaka- 1213
at the attention of Anand Gautam - Project Manager - no later than 20th June 2017
Late submission may not be considered.
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The Tender shall be returned as per the requirements highlighted above, and shall also comply
with the instructions to tenderers enclosed.
You will be expected at your own cost to provide sufficient number of personnel to discuss any
aspect of your tender between the dates fixed for return of tenders and the Employers
instruction to proceed.
Please acknowledge receipt of the tender documentation and confirm that you will submit a
tender in accordance with the requirements set out above by signing and returning the
counterpart of this letter by email to Mr. Hamayat Rasel at rasel@borakbd.com.
Yours faithfully
for and on behalf of

ASCENTIS INDIA PROJECTS PRIVATE LIMITED
Anand Gautam
Project Manager
Encl:
Tender Documents For Public Area Id Works For Lobby And Ball Room At Sheraton
Hotel, Dhaka
cc:
The Employer
Mr. Senthil Nathan , COO
Acknowledged and Confirmed by:
Name of the Contractor: - __________________________________
Represented by (in capitals): - __________________________________
Designation / Position: - __________________________________
Signature: - __________________________________
Date: - __________________________________
Company Stamp: - __________________________________
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Tender for PA-ID Works for LVL-1 Entrance Lobby and LVL-12 Main Lobby
Instruction to Tenderer
INSTRUCTION TO TENDERERS
You are invited to tender for the Public area ID Works for LVL-1 Entrance Lobby and LVL-12 Main
Lobby Works at the Sheraton Hotel - DHAKA. The schedule and instructions to bid are
detailed hereunder:
1. Description of Works:
Unique Hotel and Resorts Limited (Sheraton Banani Dhaka) is developing a brown-field
hotel project in Dhaka to be operated under the Sheraton brand name. The hotel is
located in the in the heart of Banani, Dhaka and will feature 249 room keys, as well as
a large banquet, an all-day-dining restaurant, a specialty restaurant with a bar, and a
gym, spa and other standard facilities required for a Sheraton.
The hotel shell is on top of an existing shopping centre. The hotel lobby is on the
ground floor and there are four car lifts from basement to levels 7 and 8. Hotel FOH
and BOH areas extend from levels 12 to 28. Pool deck is on level 29.
The Project details are as follows:

Location: DCC-Unique Complex Banani,
44 Kemel Ataturk Avenue,
Banani, Dhaka.
Plot Area: 1 Acres (Approx)
Total Built-Up Area (BUA): 4.75 lakh sqft. (Approx)
2. Site Address:
DCC-Unique Complex Banani,
Sheraton Hotel Project,
44 Kemel Ataturk Avenue,
Banani, Dhaka
3. Employer:
M/s Unique Hotel & Resorts Limited (SBD)

Unique Oval, 45 Kemal Ataturk Avenue
4. Employers Representative / Project Manager:
M/s Ascentis India Projects Pvt. Ltd.

Plot No. 126, Estel House
4th Floor, Institutional Area, Sector 44
Gurgaon
5. General
The Tenderer is to read carefully the instructions set out below and no claim will be
entertained on the grounds of failure to read or comply with these instructions nor for
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any alleged misunderstanding of their import. Wherever reference has been made to
the Principal Project Consultant it shall also be deemed to mean the Employers
Representative as defined in the contract conditions.
6. Tender Scope
The scope of work includes all Supply, Installations, Testing and Commissioning of
Public Area Interior Works for Entrance Lobby and Main Lobby as defined in the Technical
Specifications, Drawings, Bill of Quantity together and Preliminaries and should be read
in conjunction with Contractors General Obligations. Any item not specifically
mentioned in the Schedule/bill of Quantities but may be required to complete the
installation shall be supplied and installed by contractor at no extra cost.
Without restricting to the overall scope of the package, following would be in the scope
of contractor:
Flooring Works: Carpet, Tile, Marble, wooden etc.
Ceiling Works: Metal, Wooden, POP, Gypsum Ceiling etc.
Wall Finishes : Panelling works, Cladding works, Gypsum plaster, Wall covering
etc.
Painting works
Doors
Furniture Works
The followings will be in Contractors scope and nothing extra is payable in these
accounts.
Demobilization and clearing of all temporary works/ facilities after completion of

work at site and cleaning work are before handing over.
Temporary barricading of all cut outs, voids, Slab edges etc.
Safety precautions measures by all workers including PPE's (personal protective

equipments viz: Helmet / Safety harness / Safety Shoes etc.)
Protection of the others furniture / equipments / finishes Work under this

Contract shall be carried out strictly in accordance with specifications attached
with the tender. If Items not covered under these specifications due to any
ambiguity or misprints or additional works, the work shall be carried out as per
latest specifications as applicable in the Contract.
Contractors scope shall also include the unloading, storage, handling and shifting of
Employer Supplied material (related to the Works specified in Schedule of quantities)
as well as its incorporation in the Works.
All other works not specifically mentioned above but indicated on the good for
construction drawings and in the specifications and / or bill of quantities, which is
necessary for the satisfactory completion of the works, irrespective of variations in
the quantities of individual items.
7. Tender Submission
You shall submit separate Technical and Commercial submissions, in distinctly

separate packages and enclosed in separate sealed envelopes labelled:
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TENDER FOR PUBLIC AREA ID WORKS FOR LVL-1 ENTRANCE LOBBY AND
L-12 MAIN LOBBY AT SHERATON HOTEL, DHAKA - TECHNICAL
SUBMISSION, and
TENDER FOR PUBLIC AREA ID WORKS FOR LVL-1 ENTRANCE LOBBY
AND L-12 MAIN LOBBY AT SHERATON HOTEL, DHAKA - COMMERCIAL
SUBMISSION
and delivered as follows:
Technical and Commercial Submission (original sets):
To,
The Chief Operating Officer
Mr. Senthil Nathan
UHRL, Unique Oval, 45 Kemel Ataturk Avenue,
Banani, Dhaka- 1213
at the attention of Anand Gautam - Project Manager - no later than 20th June 2017.,
as per the instructions contained in the Tender Invitation.
The Tender shall be submitted solely based on the Tender Documents and shall be
free of any deviations. Should the Tenderer wish to submit an alternative offer to the
Employer for consideration, such offer shall be additional to and separate from this
Tender.
The tender shall contain the following documents, all duly filled, stamped, and signed
by the legally authorized representative of the Tenderer with full name, designation,
and address, failing which the tender shall be rejected:
1.1. Form of Tender with filled bill of quantities / Schedule of Rates

1.2. Priced Schedule of Rates (Bill of Quantities)
1.3. Tender documents

1.4. Legal documents:
a. Tender documents
b. Legal documents:
c. Latest ITCC.
d. Memorandum and Article of association of the Firm/Company as applicable
e. Copies of Trade license, VAT, AIT registration.
f. Power of Attorney for the Authorized Signatory
g. Incorporation certification.
8. Additional Information
In addition to the tender documents mentioned above the submission shall include the
following additional information. The Tenderer shall clearly list in his tender cover letter
the additional information included in his tender.
This additional information shall be included as a separate section in the tender

submission.
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a. List of technical qualifications

b. Proposed list of makes/vendors (if applicable)
c. Organization chart and CVs of proposed management and supervision staff:
project manager, deputy project manager, planner, HSE manager, QA/QC
manager
d. List of proposed equipment to be deployed for the work, with mobilization
schedule
e. Proposed construction schedule in the shape of Bar Chart to complete the work
in stipulated period.
f. Proposed work methodology, quality control, testing procedures and safety
procedures
g. QA/QC Manual of the company.
9. Preparation of Tender
Tenderers are advised to strictly comply with the requirement to submit the tender
document only by inserting the information as required without making any changes
in the contents of the tender document issued. If the Tenderer makes any such changes
those changes will not be considered, and his tender may be rejected.
10. Alternative Tenders
The tenders shall fully comply with the stipulated conditions. However, if a Tenderer
wishes to offer a reduction in tender price for the same tender scope with minor,
reasonable deviations he is permitted to do so in a separate sheet (marked alternate
proposal(s)) attached to the tender cover letter. The alternative proposal(s) shall be
considered at the Employers discretion.
11. Site Visit
The Tenderer, at his own responsibility and risk is optional but encouraged to visit and
examine the Site of Works, its surroundings and obtain all information in regard to
accessibility of site, availability of materials, nature and extent of ground working,
including space for stacking of materials, conditions affecting accommodations and
movements of labour, etc. required for the satisfactory execution of the Works that
may be necessary for preparing the Tender and entering into a contract for construction
of the Works. No claim whatsoever on such account shall be entertained by the
Employer, in any circumstances.
The costs of visiting the Site shall be at the Tenderers own expense.
12. Tender Amendments
The Tenderer is not authorized to make any amendments in the tender documents
unless it is officially issued as an ADDENDUM by the Employers Representative. During
the tender period the Employer shall notify the Tenderers on any amendments to be
made in tender conditions or other tender documents. The Employers Representative
or the QS / Cost Consultant shall issue these amendments to the Tenderers in the form
of tender addendum before the tender submission date. The issue of such addendum
within such date shall not entitle the Tenderer for any extension of tender submission
time other than what is provided with addendum. Tenderers shall review the tender
6
documents and if any clarifications are required they should send requests for
clarifications to the Employers Representative. The Employers Representative will
review the request(s) with the other Consultants and the Employer and issue either a
clarification letter to all the Tenderers or a tender addendum as necessary. If required
the Employers Representative shall arrange for a Pre-bid meeting to address the
Tenderers queries and to advise or clarify any specific aspects in the tender. The
Employers Representative shall notify the Tenderers on the date, venue and time of
the Pre-bid meeting 3 (three) days in advance and the Tenderers shall depute their
representatives to the meeting. Only those Tenderers who have visited the site and
have raised queries/clarifications shall be invited to attend the Pre-bid meeting. The
outcome of the Pre-bid meeting shall be minuted by the Employers Representative
and circulated to the Tenderers as a tender addendum. Any addendum issued as above
shall become part of the tender documents and the Tenderers shall acknowledge these
addenda and include them in their tender submission.
13. Tender Pricing
15.1. The contract shall be based on Re-Measurable Contract form on the priced
Bills of Quantities / Schedule of quantities. The tender sum shall be based on
the amount inserted by the Tenderer in the approximate Schedule of Price and
the Initial Contract Sum shall be ascertained based on the works at the time
of contract award.
15.2. The item rates quoted in Schedule of quantities by the Tenderers shall be
treated as Fixed until the end of the contract duration including extended
period of contract, if any.
15.3. If a Tenderer has not priced a specific item in the tender bills of quantities it
will be deemed that the Tenderer has covered this item elsewhere and will not
be considered.
15.4. Tenderers shall not amend the quantities in the bills of quantities. If the
Tenderers require clarification on any quantities, item description, etc. in the
bills of quantities he should raise a request for clarification.
15.5. No extra claim will be entertained by the Employer due to variation in
quantities put to tender. Payment will be based as per actual quantity
of work in accordance with the terms of the Contract.
15.6. The Employer reserves the right to split the total scope of work between two
or more tenderers, if necessary. Such a step shall not constitute a breach and
the Tender is bound to accept and execute the work at the quoted rates.
14. Pricing Errors
Tenders that fully conform to the tender conditions will be checked by the QS/Cost
Consultant for any arithmetical errors and adjusted as follows:
a. Where there is a discrepancy between the amounts in figures and in words the
amount in words will be used to ascertain the contract sum
b. Where there is a discrepancy between the amount and the item total whichever
is found reasonable by the QS/Cost Consultant shall be used to ascertain the
contract sum. The QS/Cost Consultant shall adjust the tender sum in
accordance with the above procedure for the correction of errors and, with the
concurrence of the Tenderer, shall be considered as binding upon the Tenderer.
If the Tenderer does not accept the adjustment, then the tender may be
rejected.
7
15. Opening of Tender
a. Tender received after the deadline for submission of the tender may not be
considered. Employer may extend the last date of submission of tender by
issuing an amendment and information of such extension by a letter through a
courier / fax message / Email.
b. Tenders will be opened internally in the presence of the Employers
representative and the Employers Representative / Project Manager.
c. Unsealed tender will not be considered.
d. No over writing or cutting will be accepted. In such cases the Tender will be
rejected without any other consideration.
16. Employers Rights
The Employer reserves the right to accept or reject any tender, to annul the tender
process and reject any or all tenders, at any time prior to award of contract, without
thereby incurring any liability to the Tenderer or Tenderers or any obligation to inform
the affected Tenderer or Tenderers of the grounds for the Employers action. The
Employer also reserves the right not to accept the lowest tender. The Employer further
reserves the right to split the Tender at any time prior to the award of a contract or
call for revised tenders with amendments to the original tender.
If the Tender of lowest bidder is found to be unbalanced and significantly lower than
the estimate of the Employer, the Employer may ask the bidder to produce rate
analysis for certain items.
17. Tender Validity
The tender shall be valid for a period of 90 days from the submission of their original
tender. The Employer may request the Tenderer to extend the tender validity by a
further duration and the Tenderer shall either accept or reject the request but under
no circumstance accept for extension by adjusting the tender price.
18. Joint Venture
Two or three companies/contractors may jointly participate in the tender process. In

such cases each entity would be jointly and severally responsible for completing their
obligations in accordance with the contract conditions. The parties shall nominate an
authorised representative to act on behalf of the JV.
19. No Contractual Relation
The Tenderer shall acknowledge and agree that this is only an invitation to tender and
shall not commit or bind the Employer to enter a contract or otherwise.
20. Award
The acceptance of Tender will rest with Employer who does not bind itself to accept
the lowest Tender, and reserves to itself the right and authority to reject any or the
entire Tender received without assigning any reason thereof.
8
If the Tender of lowest bidder is found to be unbalanced and significantly lower than
the estimate of the Employer, the Tenderer may be required to produce a rate analysis
for certain items.
The date of start of work shall be as mentioned in the LOA.
21. Other Terms of Tender
Canvassing in connection with this tender is strictly prohibited and the tenders
submitted by the Tenderers who resort to canvassing will be liable for rejection.
All costs incurred by the Tenderer for the preparation of this Tender shall be borne by
the Tenderer. No claim on this ground will be entertained by the Employer.
The employer has right to add, delete or rearrange any clauses of the instructions.
9
Tender for PA-ID Works for LVL-1 Entrance Lobby and L-12 Main Lobby
Appendices to Tender
The Agreement
This agreement made the -------------------------- day of ------------------------ 20-------------Between -----------

------------of-----------------------(hereinafter called the Employer) of the one part and--------------------------
-- of ------------------------------------(hereinafter called the Contractor) of the other part Whereas the
Employer is desires that Tender for PAID Works for Lobby and Ball Room Sheraton Hotel,
Dhaka, should be executed by the Contractor, and has accepted a Tender by the Contractor for the
execution and completion of these Works and the remedying of any defects therein.
The Employer and Contractor agree as follows:
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract hereinafter referred to.
2. The following documents forming the Contract listed in the order of priority,
a) Change Orders (if any) issued from time to time; and
b) Letter of Acceptance containing references to final offer letter from the Contractor which
supersedes/withdraws all earlier Contractors correspondence, thereby making them
null and void.
c) Tender addendum issued (if any) & minutes of meeting, if attested by all concerned
parties participating in the Tender.
d) Particular Conditions of Contract
e) the "Short form of Contract" First Edition 1999 published by the Federation
Internationale des Ingenieurs-Conseils (FIDIC),
f) Environmental, Health & Safety (EHS) Manual
g) Technical Specifications.
h) Drawings
i) Bill of Quantities
3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter
mentioned the Contractor hereby covenants with the Employer to execute and complete the
Works and remedy any defects therein in conformity in all respects with the provisions of the
Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the works and the remedying of defects therein the Contract Price or such other
sum as may become payable under the provisions of the Contract at the times and in the
manner prescribed by the Contract.
5. The total Contractors Accepted Contract Amount for the Contract [currency and amount in
figures and words].
10
Tender for PA-ID Works for LVL-1 Entrance Lobby and L-12 Main Lobby
Form of Agreement (Contd)
In Witness whereof the parties hereto have caused this Agreement to be executed the day and
year first before written in accordance with their respective laws.
FOR AND ON BEHALF OF EMPLOYER ON BEHALF OF THE CONTRACTOR
NAME OF AUTHORISED SIGNATORY: NAME OF AUTHORISED SIGNATORY:
OFFICIAL ADDRESS: OFFICIAL ADDRESS:
DATE: DATE:
IN PRESENCE OF WITNESS:
SIGNATURE: SIGNATURE:
NAME: NAME:
ADDRESS: ADDRESS:
11
Tender for PA-ID Works for LVL-1 Lobby and LVL-12 Main Lobby
Appendix to Instructions to Tender
APPENDIX
This Appendix forms part of the Agreement.
Description Sub clause Details
Employer's name and 1.1.4 Unique Hotel & Resorts Limited (SBD)
address. Unique Oval, 45 Kemal Ataturk Avenue
Time for Completion 1.1.9 10 months from the date of issue of Letter of
Acceptance or right of access to the site,
whichever is later.
Law of Contract 1.4 Law of Bangladesh

Language 1.5 English
Language for English
communications
Provision of Site 2.1 On the Commencement Date
Authorised Person 3.1 Anand gautam
Project Manager
Ascentis India Projects Pvt. Ltd.
Sheraton Site office Dhaka
Name and address of 1.1.20, 3.1 and Ascentis India Projects Pvt. Ltd.
Employers 3.2 Estel House, Plot no. 126, Sector 44, Gurgaon
Representatives. -122002, Haryana, India
Electricity, Water & Gas 4.1 Electricity: The electricity will be provided by
Employers at one point on distribution board
as and when available. All the cost incurred for
further arrangement for power supply
distribution will be borne by the contractor.
Water: Construction water shall be provided

by the Employer at one point All the cost
incurred for further arrangement for water
supply distribution will be borne by the
contractor.
Performance Security 4.4 10 % of the Accepted Contract Amount, in the
form of bank Guarantee in currencies and
proportions in which the Contract Price is
payable.
Performance security shall be valid till Defect

Notification Period.
Testing 4.6 The cost incurred for testing of different

construction material (including the Employer
supply) & field tests by third party audit shall
be borne by the Contractor.
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Programme 7.2 Within 14 days of the Commencement Date.
The proposed execution schedule shall be

enclosed by the bidder in schedule (Key
Milestone level) in a format of project
management tools like (MS Project or
Primavera or Artemis) along with tender
submission.
Amount Payable due to 7.4 1% of the final Contract Price per week.
failure to complete
(Delay damages) Temporary retention 1% of value of the works
delayed per week subject to maximum 5%,
calculated on prorated basis as determined by
the Engineer.
Maximum 5% of the Contract Amount.

Period of notifying 9.1 and 11.5 365 days calculated from the date stated in
Defect the notice under Sub-Clause 8.2
For New Items: 15% Contractor Profit &
Variation procedure 10.2
Overhead.
Valuation of the Works 11.1 Re-measurement with tender bill of quantities
Adjustment for change No escalation shall be payable on account of
in Cost price change for any material, labour or any
other reason whatsoever, during the contract
period or extended period of contract till
completion of work.
Advance payment 10% of the total contract value against

submission of Bank Guarantee of equivalent
value.
50% of advance as applicable shall be

released against submission of required
documents and balance 50% of advance shall
be released after complete mobilization at site.
Recovery of advance The mobilisation advance will be adjusted @
payment. 10% on prorate basis from each RA Bill.
Upon reaching of 90% value of work progress

100% advance will be adjusted in the Pre-final
Bills.
Billing Cycle Once a month

Percentage of value of 11.2 Materials: Not Applicable (0%)
materials and Plant
Plant: Not Applicable (0%)
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Payment Schedule 11.3 Upto 65% of the item rate shall be released on
pro rata basis against complete installation
15% of item rate shall be released on pro rata
basis against completion of finishing i.e. paint,
polishing etc.
basis against installation of hardware etc.
basis against handing over after snagging and
de snagging
Percentage of retention. 5% of the Final Contract
Amount.5% Retention Amount shall be divided
in two parts: -
Successful Tenderer shall submit Bank

Guarantee upfront amounting to 4% of
Contract Value, valid up to Completion of
Defect Notification Period.
Balance Retention Amount shall be retained as

Cash from each Interim Payment Certificates
& shall be released after successful completion
of Defect Notification Period.
Payment An ad-hoc amount of 65% of net value of
running account bill shall be paid within 15
days from the date of submission of bill in all
respect. The balance 35% shall be paid within
30 days from the date of certification of bill.
However if there is a reduction of more than

20% in the billed amount Vs actual amounts,
then the system of ad hoc payment would be
discontinued from the next RA bill onwards.
Currency of payment. 11.7 Bangladesh Taka Tk
Employers Entitlement 12.1.1 Employer reserve the right to foreclose the
to Termination works.
If this clause is exercised at a stage where the

work executed is up to 50% of the contract
value then the foreclosure cost payable to
Contractor shall be mutually discussed and
agreed cost. If the executed contract value is
50% or more, then 1% of the remaining
contract value shall be paid as Foreclosure
cost to Contractor.
14
Insurances: 14.1
Periods of submissions
of
Insurance:
a) Evidence of 14 days.
insurance.
b) Relevant policies. 14 days.
Maximum amount of Insurance to be taken in the joint names of the
third party Employer (being the Principal Beneficiary) and
Insurance. the Contractor against such risks, before
commencement of the Works. The minimum
limit of the coverage under the Policy shall be
Tk. 5.00 Lakhs per accident or occurrence,
there being no limit on the number of such
accidents or occurrences.
Contractors All Risk Contractor Scope
Policy & Terrorism
(CAR)
Insurance for Contractor Contractor Scope
Equipment
Insurance for Contractor Scope
Workmens
Compensation Act
Arbitration: 15.3
Bangladesh International Arbitration Centre
Rule
(FBCCI) at the Bangladesh Chamber of
Commerce and Industry (FBCCI) in
accordance with its Rules of Arbitration
Bangladesh
Place of Arbitration
15
Tender for PAID Works for LVL 1 Entrance Lobby and L-12 Main Lobby
Particular Conditions of Contract
The Conditions of Contract comprise the "General Conditions", being the "Short Form of Contract"
First Edition 1999 published by the Federation Internationale des Ingenieurs-Conseils (FIDIC),
and the following "Particular Conditions", which include amendments and additions to such
General Conditions.
The Clause / Sub-Clause references in the Particular Conditions correspond to the Clauses/ Sub-
Clauses in the General Conditions that have been amended, deleted and to additional Clauses /
Sub-Clauses, if any. The General Conditions and the Particular Conditions are to be read as a
whole. Insofar as any of the Particular Conditions may conflict or be inconsistent with any of the
General Conditions, the Particular Conditions shall prevail.
CLAUSE 1 GENERAL PROVISIONS
Sub Clause 1.1.1 Contract
Insert the following at the end of paragraph:
The cost of stamp duties and similar charges (if any) imposed by law in connection with
entry into the Contract Agreement shall be borne by the Contractor.
Sub Clause 1.1.4 Employer
Words indicating Employer means Developer, his persons or parties include corporations
and other legal entities throughout the Contract.
Insert the following additional Sub-Clause:
Add New Sub Clause 1.1.20 Employers Representative

Employers Representative means the person appointed by the Employer to act as the
Employers Representative for the purposes of the Contract and named in the Appendix to
Tender, or other person appointed from time to time by the Employer and notified to the
Contractor under Sub-Clause 3.4 [Replacement of the Employers Representative].
Words indicating Employers Representative means Developers Representative or

Engineer, his persons or parties include corporations and other legal entities throughout
the Contract.
Sub Clause 1.3 Priority of Documents
Delete Appendix in last row and replace with The Agreement.
CLAUSE 2 THE EMPLOYER
Sub Clause 2.2 Permits and Licences
Delete Sub-Clause 2.2 and substitute with:
The Contractor shall, in relation to permits, licenses and approvals which is to be obtained
in accordance with the Contract, be deemed to have satisfied himself as to which permits,
licenses, and approvals are required by law and it is his absolute responsibility to obtain any
permits, licences or approvals under the Contract. The Contractor shall also be responsible
for liaison with authorities to obtain required statutory approvals related to the
commissioning of equipment and works, as well as pay all fees and incidental expenses for
such approvals.
16
Additional Sub Clause 2.5 Employers Claims
Insert the following additional Clause:
If the Employer considers himself to be entitled to any payment under any Clause of these
Conditions or otherwise in connection with the Contract, and/or to any extension of the
Defects Notification Period, the Employer or his Representative shall give notice and
particulars to the Contractor. However, notice is not required for payments due under Sub-
Clause 4.1 [Electricity, Water and Gas], under Sub-Clause 4.5 [Employers Free-Issue
Material], or for other services requested by the Contractor.
The notice shall be given as soon as practicable after the Employer became aware of the
event or circumstances giving rise to the claim. A notice relating to any extension of the
Defects Notification Period shall be given before the expiry of such period.
The particulars shall specify the Clause or other basis of the claim, and shall include
substantiation of the amount and/or extension to which the Employer considers himself to
be entitled in connection with the Contract. The Employers Representative shall then
proceed in accordance with Sub-Clause 3.5 [Determinations] to agree or determine (i) the
amount (if any) which the Employer is entitled to be paid by the Contractor, and/or (ii) the
extension (if any) of the Defects Notification Period in accordance with Sub-Clause 9 .1
[Period of notifying Defect].
This amount may be included as a deduction in the Contract Price and Payment Certificates.
The Employer shall only be entitled to set off against or make any deduction from an amount
certified in a Payment Certificate, or to otherwise claim against the Contractor, in accordance
with this Sub-Clause.
Furthermore, the Employers claims shall include but not limited to the amounts paid by
the Employer to other contractors to mobilize resources and/or execute the works under
Sub-Clauses 4.5, 4.6, 4.8, 4.9, and 7.5, as well as the Employer administration costs equal
to 20% of the said amounts paid.
CLAUSE 3 EMPLOYER'S REPRESENTATIVES
Sub Clause 3.2 Employers Representative
Add following paragraph:
Duties and Authority
The Employers Representative shall include suitably qualified Engineer and other
professionals who are competent to carry out these duties.
The Employers Representative shall have no authority to amend the Contract.
The Employers Representative may exercise the authority attributable to him or on behalf
of Employer as specified in or necessarily to be implied from the Contract. If the Employers
Representative is required to obtain the approval of the Employer before exercising a
specified authority, the requirements shall be as stated in the Particular Conditions. The
Employer undertakes not to impose further constraints on the Employers Representatives
authority, except as agreed with the Contractor.
However, whenever the Employers Representative exercises a specified authority for which
the Employers approval is required, then (for the purposes of the Contract) the Employer
shall be deemed to have given approval.
17
Except as otherwise stated in these Conditions:

a) whenever carrying out duties or exercising authority, specified in or implied by the
Contract, the Employers Representative shall be deemed to act for the Employer;
b) the Employers Representative has no authority to relieve either Party of any duties,
obligations or responsibilities under the Contract; and
c) any approval, check, certificate, consent, examination, inspection, instruction,
notice, proposal, request, test, or similar act by the Employers Representative
(including absence of disapproval) shall not relieve the Contractor from any
responsibility he has under the Contract, including responsibility for errors,
omissions, discrepancies and non-compliances.
Any drawing issued by the Employer Representative identified as Issued For Construction
shall be deemed as an Employer Representatives Instruction to execute the works. If the
Contractor deems that all drawings issued represent a cumulative variation of more than
2% of the Contract Price, on account of quantity variations only, it shall bring it to the notice
of the Employer Representative who shall obtain the Employers approval for this variation
and issue a specific Instruction under clause 10.1. The Contractor shall refer to the Bill of
Quantity and Specifications to ascertain the scope of Works to be executed, but the Drawings
shall take precedence in case of any discrepancy, which the Contractor shall report to the
Employer Representative before executing the Works.
Notwithstanding the obligation, as set out above, to obtain approval, if, in the opinion of the
Employer Representative, an emergency occurs affecting the safety of life or of the Works
or of adjoining property, he may, without relieving the Contractor of any of his duties and
responsibility under the Contract, instruct the Contractor to execute all such work or to do
all such things as may, in the opinion of the Employer Representative, be necessary to abate
or reduce the risk. The Contractor shall forthwith comply, despite the absence of approval
of the Employer Representative, with any such instruction of the Employer Representative.
The Employer Representative shall determine an addition to the Contract Price, in respect
of such instruction, in accordance with Clause 10 and shall notify the Contractor accordingly,
with a copy to the Employer.
Add new Sub Clause 3.3 Instructions of Employers Representative
The Employers Representative may issue to the Contractor (at any time) instructions and
additional or modified Drawings which may be necessary for the execution of the Works and
the remedying of any defects, all in accordance with the Contract. The Contractor shall only
take instructions from the Employers Representative, or from an assistant to whom the
appropriate authority has been delegated under this Clause. If an instruction constitutes a
Variation, Clause 10.2 [Variation procedure] shall apply.
The Contractor shall comply with the instructions given by the Employers Representative or
delegated assistant, on any matter related to the Contract. Whenever practicable, their
instructions shall be given in writing, If the Employers Representative or a delegated
assistant:
(a) gives an oral instruction,
(b) receives a written confirmation of the instruction, from (or on behalf of) the Contractor,
within two working days after giving the instruction, and
(c) does not reply by issuing a written rejection and/or instruction within 14 working days
after receiving the confirmation, then the confirmation shall constitute the written instruction
of the Employers Representative or delegated assistant (as the case may be).
Add new Sub Clause 3.4 Replacement of the Employers Representative
18
If the Employer intends to replace the Employers Representative, the Employer shall, not
less than 14 days before the intended date of replacement, give notice to the Contractor of
the name, address and relevant experience of the intended replacement Employers
Representative. The Employer shall not replace the Employers Representative with a person
against whom the Contractor raises reasonable objection by notice to the Employer, with
supporting particulars.
Add new Sub Clause 3.5 Determinations
The Employers Representative shall have authority to proceed in accordance with this Sub-
Clause 3.5 to agree or determine any matter, the Employers Representative shall consult
with each Party in an endeavour to reach agreement. If agreement is not achieved, the
Employers Representative shall make a fair determination in accordance with the Contract,
taking due regard of all relevant circumstances.
The Employers Representative shall give notice to both Parties of each agreement or
determination, with supporting particulars. Each Party shall give effect to each agreement
or determination unless and until revised under Clause 15 [Resolution of Dispute].
CLAUSE 4 THE CONTRACTOR
Sub Clause 4.1 General Obligations
Insert the following to the end of Sub-Clause 4.1:
The Contractor shall, except as stated appendix to Instruction to Tenderers, be responsible

for the provision of all Gas power, water and other services he may require.
The Contractor shall comply with all applicable safety regulations, and take care for the
safety of all his persons entitled to be on the Site.
The Contractor shall institute a quality assurance system to demonstrate compliance with
the requirements of the Contract. The system shall be in accordance with the details stated
in the Contract. The Employers Representative shall be entitled to audit any aspect of the
system. Details of all procedures and compliance documents shall be submitted to the
Employers Representative for information before each design and execution stage is
commenced. When any document of a technical nature is issued to the Employers
Representative, evidence of the prior approval by the Contractor himself shall be apparent
on the document itself.
Compliance with the quality assurance system shall not relieve the Contractor of any of his
duties, obligations or responsibilities under the Contract.
The Contractor shall take all reasonable steps to protect the environment (both on and
Environment off the Site) and to limit damage and nuisance to people and property resulting
from pollution, noise and other results of his operations.
The Contractor shall ensure that emissions, surface discharges and effluent from the
Contractors activities shall not exceed the values indicated in the Specification, and shall
not exceed the values prescribed by applicable Laws.
The Contractor shall comply with all provisions of the
i. Contractors General Obligations,
ii. Environmental, Health & Safety (EHS) Manual included in this Contract.
19
included in the contract.
Add new Sub-Clause 4.5 Co-operation
The Contractor shall, as specified in the Contract or as instructed by the Employers

Representative, allow appropriate opportunities for carrying out work to:
(a) the Employers Personnel,
(b) any other contractors employed by the Employer, and
(c) the personnel of any legally constituted public authorities,
who may be employed in the execution on or near the Site of any work not included in the
Contract.
Any such instruction shall constitute a Variation if and to the extent that it causes the
Contractor to incur Unforeseeable Cost. Services for these personnel and other contractors
may include the use of Contractors Equipment, Temporary Works or access arrangements
which are the responsibility of the Contractor.
Without prejudice to any other provisions, if the Contractor fails to provide adequate
attendance / co-operation as per Employers Representatives instruction and fails to take
corrective action after receiving the Employers Representatives written notification, then
the Employer shall be entitled to employ and pay other contractors to provide the required
facilities. The Contractor shall, subject to Sub-Clause 2.5 pay to the Employer all costs
arising from this failure plus 20% for the Employers administration costs.
Add new Sub-Clause 4.6 Safety Procedures
The Contractor shall:
a) comply with all applicable safety regulations,
b) take care for the safety of all persons entitled to be on the Site,
c) use reasonable efforts to keep the Site and Works clear of unnecessary obstruction
so as to avoid danger to these persons, and
d) shall comply with all provisions of the HSE Manual, included in this Contract.
The Employer Representative may charge specific penalties on the Contractor for repeated
violations of safety or housekeeping specifications, as indicated in EHS manual.
Without prejudice to any other provisions, if the Contractor fails to provide adequate
equipment and/or enforce HSE specifications at Site, and fails to take corrective action after
receiving the Employer Representatives written notification, then the Employer shall be
entitled to employ and pay other contractors to provide the required equipment and facilities.
The Contractor shall, subject to Sub-Clause 2.5 pay to the Employer all costs arising from
this failure plus 20% for the Employers administration costs.
Add new Sub-Clause 4.7 Employers free-issue material
The Employer shall supply, free of charge, the free-issue materials (if any) in accordance
with the details stated in the Specification. The Employer shall, at his risk and cost, provide
20
these materials at the time and place specified in the Contract. The Contractor shall then
visually inspect them, and shall promptly give notice to the Employers Representative of
any shortage, defect or default in these materials. Unless otherwise agreed by both Parties,
the Employer shall immediately rectify the notified shortage, defect or default.
After this visual inspection, the free-issue materials shall come under the care, custody and
control of the Contractor.
Add new Sub-Clause 4.8 Testing and Test on Completion
This Sub-Clause shall apply to all tests specified in the Contract, and the Tests after
Completion (if any).
The Contractor shall provide all apparatus, assistance, documents and other information,
electricity, equipment, fuel, consumables, instruments, labour, materials, and suitably
qualified and experienced staff, as are necessary to carry out the specified tests efficiently.
The Contractor shall agree, with the Employers Representative, the time and place for the
specified testing of any Plant, Materials and other parts of the Works.
The Contractor shall promptly forward to the Employers Representative duly certified
reports of the tests. When the specified tests have been passed, the Employers
Representative shall endorse the Contractors test certificate, or issue a certificate to him,
to that effect. If the Employers Representative has not attended the tests, he shall be
deemed to have accepted the readings as accurate.
If, as a result of an examination, inspection, measurement or testing, any Plant, Materials

or workmanship is found to be defective or otherwise not in accordance with the Contract,
the Employers Representative may reject the Plant, Materials or workmanship by giving
notice to the Contractor, with reasons. The Contractor shall then promptly make good the
defect and ensure that the rejected item complies with the Contract.
If the Employers Representative requires this Plant, Materials or workmanship to be

retested, the tests shall be repeated under the same terms and conditions. If the rejection
and retesting cause the Employer to incur additional costs, the Contractor shall subject to
Sub-Clause 2.5 [Employers Claims] pay these costs to the Employer plus 20% for the
Employers administration costs.
Add new Sub-Clause 4.9 Remedial Work
Notwithstanding any previous test or certification, the Employers Representative may

instruct the Contractor to:
a) remove from the Site and replace any Plant or Materials which is not in accordance
with the Contract,
b) remove and re-execute any other work which is not in accordance with the Contract,
and
c) execute any work which is urgently required for the safety of the Works, whether
because of an accident, unforeseeable event or otherwise.
The Contractor shall comply with the instruction within a reasonable time, which shall be the
time (if any) specified in the instruction, or immediately if urgency is specified under sub-
paragraph (c).
21
If the Contractor fails to comply with the instruction, the Employer shall be entitled to employ
and pay other persons to carry out the work. Except to the extent that the Contractor would
have been entitled to payment for the work, the Contractor shall subject to Sub-Clause 2.5
[Employers Claims] pay to the Employer all costs arising from this failure plus 20% for the
Employers administration costs.
CLAUSE 5 DESIGN BY CONTRACTOR

Sub Clause 5.1 Contractors Design
Delete 14 days in first paragraph from 3rd row and 6th row and replace with 28 days.
CLAUSE 7 TIME OF COMPLETION

Add new Sub-Clause 7.5 Rate of Progress
If, at any time:
(a) actual progress is too slow to complete within the Time for Completion, and/or
(b) progress has fallen (or will fall) behind the current programme under Sub-Clause 7.2
[Programme],
other than as a result of a cause listed in Sub-Clause 7.3 [Extension of Time], then the
Employers Representative may instruct the Contractor to submit, revised programme and
supporting report describing the revised methods which the Contractor proposes to adopt in
order to expedite progress and complete within the Time for Completion.
Unless the Employers Representative notifies otherwise, the Contractor shall adopt these
revised methods, which may require increases in the working hours and/or in the numbers
of Contractors Personnel and/or Goods, at the risk and cost of the Contractor. If these
revised methods cause the Employer to incur additional costs, the Contractor shall subject
to Sub-Clause 2.5 [Employers Claims] pay these costs to the Employer, in addition to delay
damages (if any) under Sub-Clause 7.4 Late Completion.
Without prejudice to any other provisions, if the Contractor fails to provide sufficient
resources to complete the Works within the Time for Completion, and fails to take corrective
action after receiving the Employer Representatives written notification, then the Employer
shall be entitled to employ and pay other contractors to provide the required resources
(persons, tools, plants and machineries) or execute part of the Works at the Contractors
risk. The Contractor shall, subject to Sub-Clause 2.5 pay to the Employer all costs arising
from this failure plus 20% for the Employers administration costs.
CLAUSE 9 REMEDYING DEFECTS
Sub Clause 9.1 Remedying defects
Insert the following to the end of Sub-Clause 9.1:
The Contractor shall, subject to Sub-Clause 2.5 pay to the Employer all costs arising from
this failure plus 20% for the Employers administration costs.
CLAUSE 11 CONTRACT PRICE AND PAYMENT
22
Sub Clause 11.3 Interim Payments
Add the following paragraph:

No amount will be certified or paid until the Employer has received and approved the Performance
Security. Thereafter, the Employers Representative shall, within 28 days after receiving a
Statement and supporting documents, issue to the Employer an Interim Payment Certificate which
shall state the amount which the Employers Representative fairly determines to be due, with
supporting particulars.
With every invoice for progress payment, the Contractor shall also submit a declaration, clearly
stating that all the payments due to the Contractors vendors/ suppliers for the Works and
subcontractors including the labour contractors engaged for the Works have been made up to the
period ending 60 days previous to the date of invoice. The aforesaid declaration shall cover the
following payments but shall not be limited to the same.
1. Salaries and all statuary dues of Contractors employees engaged for the Works;
2. Payments to the subcontractors and labour contractors up to the period stated above.
3. Payment to all the suppliers and vendors for the Works.
4. All the statutory payments towards Income Tax, Sales Tax, Service Tax etc.
5. Payment of the net liability of the VAT
In case the Employer Representative wants to see the documentary evidence for all or any of the
above, the Contractor shall produce the same without delay. In case the Contractor fails to submit
such documentary evidence, it shall be deemed that the Contractor has not fulfilled the obligations
towards the Contractors sub-contractors / suppliers / labour contractors / vendors / staff /
statutory compliances. Under such conditions, the Employer shall have the right to withhold
further payments to the Contractor till the evidences are submitted and Employer shall have the
right to pay them directly on behalf of the Contractor and debit from the Contractors account.
Further, the Employer Representative shall give a notice to the Contractor to submit a statement
of outstanding dues along with a No Objection Certificate (NOC) letter authorizing the Employer
to make direct payments to the sub vendors/suppliers/sub-contractors and deduct such amounts
from the amounts due to the Contractor or recover from the securities available with the Employer
in the form of performance security or any other bank guarantee provided by the Contractor.
In case the Contractor fails to submit such a declaration consecutively for two progress payments,
then the procedure enlisted in the following paragraph shall come in effect without any further
representation on the issue:
Sub Clause 11.6 Final Payment
Delete 42 days in first paragraph and replace with 28 days.
Delete 28 days in Second paragraph and replace with 56 days.
Sub Clause 11.8 Delayed payment
Delete the Sub-Clause.
CLAUSE 12 DEFAULT
Sub Clause 12.1 Default by Contractor
Additional Sub-Clause 12.1.1 Employers right of foreclosure of the works
23
In case at any time after the issue of Notice of Award, the Employer shall for any reason
whatsoever not require the whole or part of the Works to be carried out, the Employer shall
give notice in writing of the fact to the Contractor. The Contractor shall be paid at Contract
Rates for the portion of Work executed including extra works. The Employer shall after be
accessing the stage at which such foreclosure was ordered, pay to the Contractor, a
compensation based on the price of the work that would not be completed as a result of
such a foreclosure, after deducting the monies due from the Contractor including advances,
taxes, duties, levies, punitive damages, royalties etc. If this clause is exercised at a stage
where the work executed is up to 50% of the contract value then the percentage shall be
on mutually discussed and agreed value, if the executed contract value is 50% or more,
then 1% of the remaining contract value shall be paid. Upon such foreclosure Employer shall
be at absolute liberty and entitled to carry remaining work through any other Contractor or
in any other manner as Employer deems fit.
In such event of foreclosure, the Contractor shall within a period of 30 days from receipt of
notice from the Employer, remove its materials, equipment, plants, tools, construction
machinery, property etc. from the premises. In the event, if the Contractor fails to comply
with any such instruction, the Employer may remove them at the Contractors expense or
sell them by auction or private sale at risk and account of the Contractor in all respects and
the certificate of the Employer as to expenses of any such removal and the amount of the
proceeds and expense of any such sale shall be final and conclusive against the Contractor.
Add new Sub-Clause 12.1.2 Termination On-Account of Breach of Faith
In case the Employer can reasonably establish the Contractors intention to defraud or
defame or disrupt the business activities of the Employer, either intentionally or otherwise,
then without any prejudice to any other additional remedy and/or compensation he may
seek from the Contractor, the Employer shall have the right to forfeit any monies due to the
Contractor, the Contractors deposits and further recover any outstanding money due to the
Employer. The causes of breach of faith shall be but not limited to:-
i. Alteration of the Contract Documents including the addenda/ corrigenda at any stage
during the tender process or afterwards, irrespective whether such an alteration in any
manner, benefits the Employer or the Contractor or is neutral.
ii. Divulging business information of the Employer with any other person or organization
not a party to this Contract, without an express authority from the Employer
iii. Indulging in corrupt practices
iv. Supporting anti-national activities, and
any other cause that may be reasonable.
Sub Clause 12.2 Default by Employer
Delete 7 days in first paragraph and replace with 21 days.
Sub Clause 12.4 Payment Upon Termination
Delete d) paragraph.
24
Contractors General Obligations
CONTRACTORS GENERAL OBLIGATIONS
25
TABLE OF CONTENTS
1. GENERAL .......................................................................................................... 27
2. THE SITE .......................................................................................................... 27
2.1. Site Location ............................................................................................... 27
2.2. Survey Plan ................................................................................................. 27
2.3. Site Working Hours ...................................................................................... 27
2.4. Access to Site .............................................................................................. 28
2.5. Traffic Police Dispensations ........................................................................... 28
2.6. Hoarding, Gate Houses, Entrance Gates .......................................................... 28
3. SITE SETTING OUT AND SURVEYS ....................................................................... 28
3.1. Benchmark.................................................................................................. 28
3.2. Surveys ...................................................................................................... 29
4. SITE PROTECTION.............................................................................................. 29
4.1. Noise and Dust ............................................................................................ 29
4.2. Protection of Public and Adjoining Properties ................................................... 30
4.3. Protection of Environment ............................................................................. 30
5. CONTRACTORS SITE ORGANIZATION AND RESOURCES ......................................... 30
5.1. Contractors Representative and Supervisory Staff ........................................... 30
5.2. Contractors Plant & Machinery ...................................................................... 31
5.3. Contractor Store, Site offices, and Other Facilities ............................................ 31
5.4. Labour Camps ............................................................................................. 32
5.5. Sanitation ................................................................................................... 32
5.6. Security ...................................................................................................... 32
5.7. Site Safety .................................................................................................. 32
5.8. Fire protection ............................................................................................. 33
5.9. Scaffolding, staging, guard rails, barricades .................................................... 33
5.10. Temporary Lighting and Ventilation ............................................................. 33
5.11. Housekeeping ........................................................................................... 33
5.12. Temporary Power and Water Supply ............................................................ 34
6. QUALITY ASSURANCE ......................................................................................... 34
6.1. Quality Plan................................................................................................. 34
6.2. Third Party Quality Audit ............................................................................... 35
6.3. Method Statements ...................................................................................... 35
6.4. INSTALLATION PROCEDURE MANUAL ............................................................. 36
7. PROGRAMME ..................................................................................................... 37
8. DRAWINGS, SPECIFICATIONS, INTERPRETATIONS ................................................. 38
8.1. Contractors Design ...................................................................................... 38
8.2. Drawings Issued to Contractor ....................................................................... 38
8.3. Shop Drawings, Product Data ........................................................................ 39
8.4. Approvals.................................................................................................... 40
9. MATERIALS, WORKMANSHIP, STORAGE, INSPECTIONS .......................................... 41
9.1. Materials and Workmanship .......................................................................... 41
9.2. Special Makes or Brands ............................................................................... 41
9.3. Materials Delivery, Storage, and Handling ....................................................... 41
9.4. Right Type of Workmen, Plant, and Machinery ................................................. 42
9.5. Artists and Tradesmen .................................................................................. 43
25
9.6. Workmanship / Productivity........................................................................... 43
9.7. Inspection ................................................................................................... 43
9.8. Testing ....................................................................................................... 44
9.9. Certificates .................................................................................................. 44
9.10. Covering Up ............................................................................................. 44
9.11. Tolerances ............................................................................................... 44
9.12. Utilities and Substructures ......................................................................... 45
9.13. Restoration and Repair .............................................................................. 45
9.14. Night Work ............................................................................................... 45
9.15. Maintenance during Construction ................................................................ 46
9.16. Overloading ............................................................................................. 46
9.17. Use of Explosives ...................................................................................... 46
10. MEETINGS AND REPORTING ................................................................................ 46
10.1. Progress Meetings ..................................................................................... 46
10.2. Contractors Daily Reports .......................................................................... 47
10.3. Contractors Monthly Reports ...................................................................... 47
11. PROJECT CLOSE-OUT DELIVERABLES: .................................................................. 47
11.1. SPARE PARTS ........................................................................................... 48
11.2. MAINTENANCE & OPERATING MANUAL ........................................................ 48
12. GENERAL BUILDERS WORK FOR OTHER CONTRACTORS ......................................... 49
13. ATTENDANCE AND BUILDERS WORKS FOR OTHER CONTRACTORS / NOMINATED SUB-
CONTRACTORS ........................................................................................................ 49
13.1. General ................................................................................................... 49
13.2. Safety Attendance..................................................................................... 49
14.3 General Attendance ................................................................................... 50
14.4 Specific Builders Works ............................................................................. 50
26
1. GENERAL
The Contractor shall allow for compliance of its General Obligations described in
this document. This document shall be read in conjunction with all other
documents forming part of the Contract. Any discrepancy / ambiguity noticed by
the Contractor shall be brought to the knowledge of the Engineer whose decision
shall be final and binding. Such opinion as to the intent of the Contract
requirement shall not entitle the Contractor to any additional costs, or extension of
time to the Contract.
The Contractor is advised to take into account all the aspects while pricing their
Preliminaries and Attendance.
2. THE SITE
2.1.Site Location
Refer to Particular Conditions of Contract / Instructions to Tenderer for the site
location.
The Contractor confirms that before tendering for the works the contractor has
visited and examined the Site and satisfied himself as to the nature of the existing
roads or other means of communication, the correct dimensions of the Work and
the facilities for obtaining any special articles called for in the Contract Document
and shall have obtained his own information on all matters affecting the
continuation and progress of the Works including but not limited to mitigation of
any external causes that may hamper the progress of work. The costs associated
with such measures will be deemed to have been included in the Contractors price.
No extra claims made in consequence of any misunderstanding or incorrect
information on any of these points, or on the grounds of insufficient description,
shall not be entertained or allowed at any stage. Should the Contractor after
visiting the Site, find any discrepancies, omissions, ambiguities or conflicts in or
among the Contract Document, or be in doubt as to their meaning, he shall bring
the questions to the Engineers attention, not later than three (3) working days
before the date of submission of Tender.
The Contractor shall be aware of Projects being carried out by all authorities in the
Vicinity of the Project Area and understand fully, the implication on this Project.
Additionally the Contractor shall obtain consents from the Employer, make all
necessary arrangements, and pay all the costs for additional land areas or
accesses, required by him outside the limit of the Employers land, without liability
to the Employer.
2.2.Survey Plan
A copy of the Survey Plans is available with the Engineer. Contractor shall note the
bounds of the site and plan their logistics.
2.3.Site Working Hours

There are no restrictions placed on the hours that the Contractor is permitted to
work on site. However, all Statutory Rules/Regulations are required to be followed.
The normal working hours for the Site are Saturday to Thursday from 8:00 to
18:00. All work outside of the normal working hours shall be indicated in the
27
Tender programme. The Contractor shall confirm the shifts and hours that will be
worked on site by the Contractor and his Subcontractors.
The Contractor shall obtain the approval of the Engineer for the weekly working
schedule that includes outside normal working hours.
Any concealed works taken up for execution during out of hours working shall have
the prior approval of the Engineer or Project Manager.
The Site will be closed during all officially declared national holidays.
2.4.Access to Site
Access to, from, and around the Site may be congested as a consequence of the
construction works ongoing in the vicinity.
The Contractor is required to assess the facilities available during a Site visit and
no claims shall be entertained on this account.
The Contractor shall be responsible to obtain all transportation permits for the
delivery of materials, plants to site.
2.5.Traffic Police Dispensations

The Contractor shall acknowledge that the transportation to site might at times be
restricted by the local authorities / traffic polices due to VIP / VVIP movements.
The Contractor shall plan their works considering this aspect and no extension of
time or additional cost is allowed on this account.
2.6.Hoarding, Gate Houses, Entrance Gates

The Employer has barricaded the Site with hoarding around the perimeter. During
the course of the Project, the boundaries to the work areas will be re-aligned from
time to time to facilitate carrying out of the works.
3. SITE SETTING OUT AND SURVEYS
3.1.Benchmark
The Engineer shall provide a land surveying benchmark on Site that is cross
referenced with other existing benchmarks.
The Contractor shall verify and co-relate all the survey data available at the Site
before commencing the Work and shall immediately report in writing any errors or
inconsistencies to the Engineer. In the absence of such report, the Contractor shall
be responsible for any error in the Work resulting from such variations and shall
bear the cost of corrective Work.
The scope of Work covered under this tender includes setting out all the Work from
one reference point being made available to the Contractor by the Engineer. The
Engineer shall determine any lines levels which may be required for the execution
of the Work and shall furnish to the Contractor by way of accurately dimensioned
drawings, such information as shall enable the Contractor to complete the Work.
All further line out shall be carried out by the Contractor using total station and
shall be checked by the Engineer before commencement of actual Works. The
Contractor shall set out and level the Work and shall be responsible for the
accuracy of the same in accordance with the drawings. The Contractor shall
carefully preserve all survey markings as also setting out stakes, reference points,
bench marks, and monuments. Should any stakes, points or benches be removed
or destroyed by any act of the Contractor or his employees, they shall be reset at
28
the Contractors expenses. Any expenses incurred in replacing permanent
monuments, which the Contractor may have failed to preserve shall be borne by
the Contractor unless the removal of the monuments is required by the contract
documents. The Contractor shall supply without charge the requisite number of
persons with the means and materials necessary for the purpose of setting out
Works, and counting, weighing and assisting in the measurement or examination at
any time and from time to time of the Work or materials.
Commencement of Works by the Contractor shall be regarded as its acceptance of
the correctness of all survey and setting out data available at the Site and no
claims shall be entertained or allowed in respect of any errors or discrepancies
found at a later date. If at any time error in this regard appears during its
progress of the Work, the Contractor shall at its own expense rectify such error to
the satisfaction of the Engineer
The approval by the Engineer of the setting out by the Contractor shall not relieve
the Contractor of any of the responsibilities, obligations, and liabilities under the
Contract.
3.2.Surveys
The Contractor shall establish, maintain and assume responsibility for all
benchmarks and grid lines, and all other levels, lines, dimensions and grades that
are necessary for the execution of the Work, in conformity with the Contract
Documents.
The Contractor shall be entirely and exclusively responsible for the horizontal,
vertical and other alignment for all levels and dimensions and for the correctness of
every part of the Works, and he shall rectify effectively any errors or imperfections
therein.
The Contractor shall give at least five working days notice in writing when he will
require the services of the Engineer for laying out any portion of the Work. The
Contractor shall provide all the instruments and attendance required by the
Engineer for checking the Work. Elevations shown for the various parts of the Work
refer to the datum bench Mark that will be established by the Contractor as per
Engineers Instructions near the site. The Contractor will establish the necessary
base lines at convenient locations for the construction of the Work. Contractor is
responsible for the correctness of the same.
The Contractor shall entirely at his own cost amend to the satisfaction of the
Engineer any error found at any stage which may arise through inaccurate settings
in relation to the set out and level of the Work which are provided by the
Engineer.
The inspection of any points, lines and levels by the Engineer shall not in any way
relieve the Contractor of his responsibility for the accuracy thereof and the
Contractor shall carefully protect and preserve all apparatus used in setting-out the
Works
4. SITE PROTECTION
4.1.Noise and Dust

Due to the proximity of residential developments, mitigation of dust and noise shall
be required. Due care shall be required to ensure that silencers and baffles are
fitted to all plant and equipment, where applicable.
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4.2.Protection of Public and Adjoining Properties
The Contractor shall at all times so conduct his operations as to cause the least
possible obstruction and inconvenience to traffic and the general public and the
residents in the vicinity of the Work, to protect persons and property, and to
preserve access to drive ways, houses and buildings. The Contractor shall have due
regard to the rights of the public and shall not create any public nuisance. No road,
street or highway shall be closed to the public except with the permission and in
accordance with the requirements of the proper authorities.
4.3.Protection of Environment
The Contractor understands that the Site is free from pollutants at the time of
access to the Site and commencement of the Works. The Contractor shall comply
with all applicable environmental laws, regulations and NGT/BNBC guidelines and
shall ensure that the Site is and remains free from pollutants at the end of the
Project. The Contractor shall ensure inter alia, that neither the soil nor the ground
water is polluted or contaminated by fuels or lubricants emitted by machinery
operated on the Site or by other dangerous or poisonous substances which are or
are deemed to be hazardous to the environment. Notwithstanding the above, the
Contractor shall comply with all the directions and decisions of the Engineer in this
regard and all applicable environmental legislations in relation to the same
including obtaining statutory consents and approvals as may be required.
Where applicable, it is the sole responsibility of the Contractor to obtain the
approvals and clearances from the relevant authorities such as Mining Clearance
Certificate and the blasting approvals and submit to the Engineer before
commencement of relevant portion of the Works.
5. CONTRACTORS SITE ORGANIZATION AND RESOURCES
5.1.Contractors Representative and Supervisory Staff

The Contractor shall provide and ensure continued effective supervision of the
Work with the help of the Contractors Representative, assisted by full time
qualified, experienced and competent engineers, supervisors, and adequate staff,
to the satisfaction of the Employers Representative and the Engineer for the entire
duration of the Work.
All key staff employed at the Site by the Contractor shall be considered essential to
the performance of the Works, and all key staff shall be subject to the approval of
the Engineer. However such approval shall not relieve the Contractor of any of its
Contractual obligations. No staff including the resident engineer and other
technical supervisory staff shall be removed or transferred from the Work without
the prior written permission of the Employers Representative or Engineer.
The Engineer shall, however, have the authority to order the removal from Site of
any undesirable personnel from contractors side due to their misconduct,
incompetence or negligence in the performance of their duties.
If key staff becomes unavailable for assignment to the Works for reasons beyond
the Contractors control, the Contractor shall immediately notify the Engineer to
evaluate the impact on the project. Prior to substitution or addition of any key
staff, the Contractor shall obtain the Engineers written consent as to the
acceptability of replacements or additions to such personnel.
The Contractor shall at all times be fully responsible for the acts, omissions,
defaults and neglect of all of its representatives, agents, servants, workmen and
suppliers and those of its Sub-Contractors.
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5.2.Contractors Plant & Machinery
The Contractor shall provide and install all equipment, materials, plant, cranes,
hoists, ladders, and scaffolding, necessary for the execution of the Work in
conformity with the Contract Documents and to the satisfaction of the Engineer.
The Contractor shall provide a separate resource histogram indicating the plant and
equipment allocation over the Contract duration. A copy of this histogram is to be
issued with the Tender Submission. However, this shall be treated as the minimum
requirement and the Contractor shall augment additional resources as and when
required to main the progress to achieve virtual completion of works within the
stipulated time.
All the tools, equipment and machinery provided by contractor for the execution of
the project should be in perfect condition. Any fault or non-operation of the tools,
equipment and machinery, shall be rectified immediately by the contractor and no
time extension shall be allowed at all in the event of some fault of non-operation of
tools, equipment and machinery.
Plant and equipment, once employed for the works by the Contractor and approved
by the Employer, shall not be removed from the works without prior consent from
the Engineer.
All the vehicles / plants proposed to be used shall have valid fitness certificate,
calibration certificate and Emission Certificate as applicable. The operators /
drivers shall have valid license. All the documents of vehicles and licenses of the
operators and drivers shall be submitted to Engineer for verification, before being
deployed in the Works.
5.3.Contractor Store, Site offices, and Other Facilities

The Contractor shall provide within the mobilisation period, maintain and keep
clean temporary office accommodation to a reasonable standard for the
Contractors own staff and his Subcontractors, throughout the duration of the
contract. The Contractor shall install the following facilities for use by its workforce
for:
a. Time keeper office (Biometric machine will be provided and install by
Employer, maintenance will be in the scope of contractor)
b. Toilet accommodation (separate for male and female)
c. Canteen
d. Lockable stores/lay down and storage areas
e. Drinking water points
f. Any other facility mutually agreed between the Employer and the
Contractor
In the event of store being on upper floor or in an area with basement, the floor
loading and the stacking must be as per the Engineers standards, specifications
and guidelines.
The Contractor shall prepare a site logistics plan showing the location of these
facilities during mobilisation period and obtain the approval of the Engineer.
The Contractor shall maintain amenities and keep tidy, clean, and in sanitary
condition at all times.
On completion of the Works or at any other time that may be determined by the
Engineer the Contractor shall remove from site all the temporary accommodation
and facilities following receipt of the written permission of the Engineer. The
Contractor shall remove all buried cables, pipelines, conduits and tanks installed for
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the temporary facilities. Clearance of temporary structures shall be deemed part of
achieving Virtual Completion of Works.
5.4.Labour Camps
Labour camps shall not be permitted on the Site. The Contractor shall provide and
maintain all necessary accommodation and welfare facilities for the Contractors
and Sub-contractors workmen at his own cost.
5.5.Sanitation
The Contractor shall provide and maintain adequate toilet facilities for its workmen
(separate for men and women). The Contractor shall provide a foul drainage
system to all of his site offices, kitchens, toilets, first aid room and other rooms as
necessary including collection of effluent in purpose made suitably sized buried
storage tank(s). The contractor shall allow for collection and disposal of domestic
garbage from their Office to a suitable approved disposal point.
5.6.Security
The Employer will provide general access control for the Site (without any
liabilities).All Contractors personnel and Sub-Contractors must sign the access
register when entering and exiting the Site.
The Contractor shall at all times be fully responsible for the security of its materials
and equipment at Site, whether its own or those of any Sub-Contractor, and
provide adequate number of watchmen for that purpose. Neither the Employer nor
the Engineer shall be responsible for any loss due to theft, fire, accident or any
other reasons, whatsoever.
5.7.Site Safety
The Contractor shall strictly comply with all the provisions of the EHS Manual and
provide all necessary safety apparatus and facilities for its personnel and its Sub-
Contractors. It shall in particular establish a fully equipped and staffed first aid
centre at Site to deal with accidental injuries and workers health.
Protective gear such as safety helmets, boots, belts etc. shall be provided by the
Contractor at its own cost to all its man-power at the Site. The Contractor shall
impose such requirements on all Sub-Contractors and Vendors also. It shall be the
responsibility of the Contractor to ensure that such protective gear is worn at all
times by all personnel working at the Site during the term of the Project. The
Employer and Engineer/Employers Representative shall each have the right to stop
any person not wearing such protective gear from working on the Site.
A quarterly safety audit shall be carried out by the Engineers EHS personnel. The
ratings shall be awarded in the scale of 1 to 10, score 10 being the highest. If the
contractors achieve or exceeds safety ratings of 8.5 points and there is no
reportable LTI or MTI, he shall be eligible for a bonus of 0.5% of the bill amount,
for work carried out in that particular quarter, or as specified in contract. In case
of any fatality at site the entire bonus amount paid, if any, shall be recovered from
the contractor on immediate basis and additional penalty shall also be imposed as
per provisions of the contract.
In case the Contractor fails to make arrangements and provide necessary facilities
as aforesaid, the Employer shall be entitled to do so and recover the costs thereof
from the Contractor or impose financial penalty upon the Contractor. The decision
of the Employers Representative in this regard shall be final and binding on the
Contractor.
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5.8.Fire protection
The Contractor shall continuously maintain adequate protection for the Works
against fire and other hazards and shall protect the Employers property and
adjacent property from damage or loss during the performance of the Contract.
All combustible material, food matter, garbage, scrap, and other debris generated
during the performance of the Work shall be collected and removed from the Site
daily.
An adequate number and type of fire extinguishers shall be provided at the Site for
fire control and shall be kept/maintained in satisfactory and effective working
condition, at all times.
Fire blankets shall be used for all welding operations.
5.9.Scaffolding, staging, guard rails, barricades

The Contractor shall at its cost provide steel scaffolding, staging, guard rails,
barricades and safety barriers around all openings and at all edges, temporary
stairs and other temporary measures required during construction. The supports
for the scaffolding, staging guard rails, barricades and safety barriers and
temporary stairs shall be strong, adequate for the particular situations, tied
together with horizontal pieces and braced properly.
The temporary access to the various parts of the building under construction shall
be rigid and strong enough to avoid any chance of mishaps. The entire scaffolding
arrangement together with the staging, guard rails, barricades and safety barriers,
and temporary stairs shall be to the approval of the Engineer which approval shall
not relieve the Contractor of any of its responsibilities, obligations and liabilities for
safety and for timely completion of the Work.
The use of wooden scaffolding at Site is strictly forbidden.
5.10. Temporary Lighting and Ventilation

The Contractor shall make necessary arrangements in respect of the provision of
adequate lighting and ventilation (natural as well as artificial) at all places where
its workmen are engaged for carrying out the Work in a proper, safe and
satisfactory manner. The contractor shall also provide general lighting in common
areas such as entrances, staircases, etc with minimum LUX level requirements
besides illuminating the work places.
5.11. Housekeeping
The Contractor shall be required to maintain the site works and surroundings in a
neat and orderly manner free from accumulating debris, haphazard stacking of
materials, unhygienic and unsafe environment; cleaning of site at all levels inside
and outside, removal of unwanted materials, packing cases, etc. shall be
undertaken at least once on daily basis. The Contractor shall nominate the Safety
officer to be responsible for housekeeping. Unwanted materials and debris shall be
carted away from site and disposed off on a daily basis.
The Contractor shall maintain the Site and all Work thereon in neat, clean and tidy-
conditions at all times. The Contractor shall remove all rubbish and debris from the
Site on daily basis and as directed by the Engineer. Suitable steel skips shall be
provided at strategic locations around the Site to receive waste and packaging
materials.
Just prior to the Virtual Completion of the Work, or whenever so directed by the
Engineer, the Contractor shall carry out all the work necessary to ensure that the
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Site is clear and the Work are clean in every respect, the surplus materials, debris,
sheds and all other temporary structures are removed from the Site, all plant and
machinery of the Contractor are removed from site, the areas under floors are
cleared of rubbish, the gutters and drains are cleared, the doors and sashes are
eased, the locks and fastenings are oiled, all electrical, plumbing and other services
are tested and commissioned, the keys are clearly labelled and handed to the
Engineer, so that at the time of Virtual Completion the whole Site and the Work are
left fit for immediate occupation and use, to the approval and satisfaction of the
Engineer, and the Employers Representative.
Should the Contractor fail to comply with the cleaning requirements, whether
progressively or before completion, or fail to clear the Site as directed and
required, then the Engineer, after giving due notice in writing to the Contractor,
shall have the right to employ other persons or agencies to carry out the cleaning
and/or clearing work and all costs incurred on such work including Engineers
Administrative Cost shall be recovered from the Contractor and shall be deducted
by the Employer from any money that may be payable or that may become
payable to the Contractor
5.12. Temporary Power and Water Supply

The Employer / General Contractor shall provide power and water supply for
construction and testing purpose, at one suitable point free of cost.
All the cost incurred for further arrangement for power and water supply will be
borne by the contractor.
Employer doesnt guarantee for full time supply of electricity. To avoid any delay in
completion of work due to interrupted supply of electricity, Contractor should make
his own alternative arrangement for supply of electricity or power backup.
6. QUALITY ASSURANCE
6.1.Quality Plan
The Contractor shall have a well-established system for all kinds of construction
documentation generated on the project. Engineer shall conduct an alignment
session with contractor at the time of kick-off meeting, explaining the contractor
about the Standardized procedures to be adopted for specific documentation like
Technical Submittals, Request for Information, Non-conformance notices, Change
requests, Site Instructions, Invoicing procedures, Construction start-up, Schedules,
Drawings, and all other procedures as indicated by Engineer. The contractor shall
be responsible to follow those procedures, wherever applicable to them, for the
execution of work. Immediately after the contract award, Engineer shall arrange
for a Kick-off meeting and contractor shall be bound to fulfil all the requirements
mentioned in that meeting.
The Contractor shall maintain and make available all the records pertaining to
quality checks, registers and tests, to the Engineer during audits by them and
make necessary corrections, additions or actions based upon the findings /
observations of the audits. Inspection and test plans shall be implemented as per
the formats approved by / recommendation of Engineer.
The Contractor will be required to submit a Project Specific Quality Plan within 14
days of the award of the Contract. The Quality Plan will be structured in the
following format and detail the following provisions to be implemented during the
Contract:
a. Project Scope of Works.
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b. Company Quality Manual & Procedures.
c. Contract Documentation. (Subcontractors)
d. Control of Subcontractors Works.
e. Procurement and Manufactures
f. Provision of stage quality checklists.
g. Samples / mock-ups / job standards
h. Offsite quality management.
i. Information Management.
j. Method Statements
k. Inspections and test equipment.
l. Workmanship.
m. Training.
n. Corrective Action Procedures.
o. Maintenance of Records
p. Maintenance of Test Certificates
q. Handover Procedure
The Contractor is to employ suitably qualified full-time Quality Managers to manage
the various quality issues on site and to ensure that all samples, mock-ups and job
standards are provided in a timely manner for the Engineer / Consultants
inspection.
If the Contractor does not submit the construction methodology and Quality Plan or
if the Engineer finds Contractors submitted construction methodology and Quality
Plan as inadequate for execution of work, then the contractor should follow the
Engineers Project Quality Plan and all Work Procedures. The contractor shall carry
out the work as per the latest Project Quality Plan (PQP) and all work procedures
issued to him at project site. Project Quality Plan and all mentioned Work
Procedures in the Project Quality Plan are an integral part of this Contract. In
such a case, the Contractor shall not be entitled to any monetary or time extension
claim on account of either the PQP or Work procedures, A documented NC will be
issued to the Contractor in case of any Non-compliance are found against the
approved Drawings, Specifications, PQP, relevant Work Procedures, BNBC /
International codes as applicable by the Engineer. The contractor shall provide
necessary resources to implement the Quality management plan. Any deviation
from quality requirements and acceptance criteria will lead to imposing punitive
damages to the Contractor after giving adequate chance to the Contractor for
rectification. Notwithstanding any damages imposed the Engineer shall be further
entitled to take action for Defective Works.
One set of copies of all relevant BNBC/International or any other codes shall be
provided and shall be made available at Site office of the Contractor at all times.
The same shall be made available to the Engineer free of cost, if requested by the
Engineer.
6.2. Third Party Quality Audit

There shall be a third party quality audit conducted by an external auditor, twice a
year. The scoring shall be on a scale of 1 to 10. There shall be bonus of 1% of
value of assessed jobs, for scores above 8 and penalty of 1% for scores below 7.5.
The annual ratings shall be considered for penalty/bonus, or as specified in
Contract.
6.3.Method Statements
The Contractor shall provide detailed trade-wise method statements that describe:
a. the arrangements and methods proposed to be adopted for the execution of
the Works
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b. details of the plants and man power to be utilised
c. Methods of assembly at all junctions, including sealing and fixing, indicated
by three dimensional and exploded views
d. Method of installation, including but not limited to:
a. Erection tolerances.
b. Machined slots, keyholes and other methods for handling and
connecting components.
c. Junctions and trim to base-structure and adjoining surfaces.
d. Fully dimensioned set-out drawings and templates.
e. All pre-tensioning and pre-stressing stages required to meet the
design criteria (For Frameless Glass Walls).
f. Access and materials handling equipment and requirements.
e. Supporting Frame work, Guide Rail, Cable details including but not limited to
the following :
a. Section sizes with accompanying metal (steel /Aluminum etc.,)
grades
b. Grade of bolts
c. Types and positions of welds
d. Weld preparation requirements
e. Cambers to sections
f. Locations and sizes of supporting brackets
g. Temporary cleats and lifting points, with load capacities
h. Methods of meeting performance criteria for fire resistance.
i. Method of cleaning and maintenance in service.
j. Connection details (including component parts, all information
relevant to fabrication, surface treatment, and erection) and
provision of lightning protection.
All Method Statements are to be issued to the Project Manager for his consent.
Hazardous activities shall be spelt out clearly in the detailed method statements.
The structure of the method statements shall be mutually agreed between the
Project Manager / Consultant and the Contractor.
6.4. INSTALLATION PROCEDURE MANUAL

Submit a comprehensive manual containing all installation procedures, equipment
and personnel required for acceptance prior to the commencement of installation
works for review and Acceptance.
Hazardous activities shall be spelt out clearly in the detailed method statements.
The structure of the method statements shall be mutually agreed between the
Engineer / Consultant and the Contractor.
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7. PROGRAMME
The Engineer has established an outline programme for the Project. However, the
Contractor is required to provide a level 2 schedule (key mile stone level) along
with tender bid submission. Within 15 (Fifteen) days of receiving the Notice to
Proceed/LOA, the Contractor shall submit a detailed Level 3 construction schedule
in a format (MS Project or Primavera or Artemis). The Contractor shall identify all
major activities for engineering, procurement and construction including temporary
work, fabrication and erection, their durations and interrelationships, consistent
with the construction methodology and milestones to complete the Work within the
Contract Period which should be consistent with the Contract Schedule including
the time frames for major milestones and completion of Work.
In addition to the Project Master Programme, the Engineer may, from time to time,
request additional programmes to further explain how specific sections of the
works are to be carried out in order to achieve the dates in the Master Programme.
The Programme shall demonstrate
a. The order in which the Contractor proposes to carry out the Works and the
time limits for the carrying out of each activity, or group of activities with
links and leads, lags and constraints in accordance with the proposed
sequence of construction.
b. Key interfacing activities including design submittals, major equipment /
material deliveries, off-site manufacturing processes, Statutory Authorities
processes and all other external constraints that may affect the completion
of the Project.
c. The time limits within which the submission of any drawings, specifications
or other submissions produced by the Contractor and approval by the
Engineer are required.
d. The latest dates by which the Engineer shall supply all drawings and
information with respect to each activity or group of activities. These dates
may be supplied in separate information schedules.
e. Commencement dates for the jointly procured Provisional Sums.
f. All major assumptions such as time units used, etc, shall be indicated.
g. Imposed dates and contractual dates shall be shown as calendar dates.
h. Commissioning dates including tests on completion dates
i. Critical Path Analysis
Upon receiving Notice to Award the contractor shall submit his detailed Program of
Work in the form of a schedule to the Engineer for approval, indicating the date
that each part or element of the Work will be started and completed including,
where applicable, the continuance of operations and indicating a schedule of the
required submittals including shop drawings, samples, list of materials and
equipment, equipment data and instruction manuals etc within fifteen days, this
schedule to include the following as a min:
Cost and resource loaded Schedule on MSP.
Labour deployment plan, building-wise, activity-wise month-wise.
Productivity chart based on which the labour deployment is planned.
Material, Plant & Machinery / Equipment & Logistics plan and schedule
including free supply material supplied free of cost. Sub-contractor
deployment plan and schedule, in case, if its applicable
The program and schedule shall conform to the Work and the Contract Period, and
shall be subject to such revisions the Engineer may require for his approval.
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The Contractor shall update and revise the above time and cost schedule every
month with recovery plan to catch up next milestone in case of slippage. The
recovery plan shall also include time and details of deployment of additional
resources to achieve next milestone. Each updated and revised schedule shall be
submitted to the Engineer for approval simultaneously with the Contractors
application for progress payment for the same time period.
The Contractor shall submit every three months look ahead plan for a period of 90
days for procurement of materials (own scope as well as (Free Issue Materials),
man power and machinery planned.
All programmes supplied by the Contractor shall be compatible with each other and
shall use the same specified code structure.
The Contractor shall employ a Planning Engineer proficient in the use of all aspects
of the programming software (MS Project or Primavera) for the duration of the
Contract.
8. DRAWINGS, SPECIFICATIONS, INTERPRETATIONS
8.1.Contractors Design
Where the Contractor is required to carry out design for any part of the Works, it
shall produce design documents so that the Works, when completed in accordance
with those design documents shall:
a. Be fit for the required purpose.
b. Comply with the requirements of the Contract and all local laws.
The personnel / consultants engaged by the Contractor to carry out design work
shall be professionally competent for the purpose.
8.2.Drawings Issued to Contractor

Two copies of all Drawings and their subsequent revisions will be issued to the
Contractor via listing on transmittals by the Engineer. The Contractor shall
maintain a Drawing register listing all Drawings and their latest revisions. All
superseded Drawings shall be so stamped and withdrawn from circulation at the
Site. It shall be the responsibility of the Contractor to ascertain and ensure that all
the Work is carried out in accordance with the latest revisions of the Drawings
issued to him. Should the Contractor fail to do this, all the rectifications and
remedial work that may be required to conform to the latest revisions of the
Drawings shall be at the Contractor's cost and nothing extra shall be payable.
The Contractor, in the execution of the Work, shall make no deviations from the
Drawings, Specifications, and other Contract Documents. Interpretations and
clarifications shall be issued by the Engineer.
No scaling of any Drawing shall be done to obtain the dimensions. Figured
dimensions on the Drawings shall be used for carrying out the Work. Drawings with
large scale details shall take precedence over small scale Drawings. Where any
Drawings and details have not been provided but are necessary for the execution
of the Work, it shall be the responsibility of the Contractor to seek these drawings
and details in writing from the Engineer at least four weeks prior to the latest date
by which the Contractor needs these drawings and details to suit the programmed
execution of the Work. No extension of time shall be allowed for any delays caused
due to the Contractor's failure to seek such details.
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8.3.Shop Drawings, Product Data
Definitions
Shop drawings are defined as drawings, diagrams, schedules and other data
specially prepared for the work by the Contractor or any of the sub-contractors,
manufacturers, suppliers or distributors to illustrate some portion of the work and
includes fabrication, erection, layout, setting out drawings, manufacturers standard
drawings, schedules, descriptive literature, illustrations catalogues, brochures,
performance and test data, wiring and control diagrams and other drawings and
descriptive data pertaining to materials equipment, piping ducting and conducting
systems as requested to show that the materials, equipment or systems and
position there to conform to the Contract Documents.
The term manufactured as used in the Contract applies to standard units usually
mass produced. The term fabricated as used in the Contract means items
specifically assembled or made out of selected materials to meet individual design
requirements.
Shop drawings shall establish actual detail of all manufactured or fabricated items,
indicate proper relation to adjoining work, amplify design details of mechanical and
electrical installations in proper relation to physical spaces in the structure and
incorporate minor changes of design or construction to suit actual conditions.
Product Data is defined as illustrations, standard schedules, performance charts,
illustrations, brochures, diagrams and other information furnished by the
Contractor to illustrate a material product or system for some portion of the work.
Samples are defined as physical examples, which illustrate materials, equipment or
workmanship and establish standards by which work will be judged.
The Contractor shall be responsible for developing typical details indicated in the
Consultants drawings into construction details through the use of his own
expertise and that of the specialist sub-contractors employed by the Contractor.
No portion of work requiring submission of a Shop Drawings, Product Data,
Samples and Composite Co-ordination Drawings shall commence until the
submittal has been approved by the Engineer. All such portions of the work shall be
in accordance with approved submittals.
Unless otherwise specified or directed by the Engineer the Contractor shall submit
to the Engineer for his review and approval all shop drawings, samples, material
lists, equipment procurement dates, instruction manuals, record documents,
manufacturers equipment manuals and other information required by the contract
documents. Submittals and their contents including deviation shall be properly
prepared, identified and transmitted as provided herein or as the Engineer may
otherwise direct. Except for record documents and instruction manuals for
operation and maintenance, submittal including deviation shall be approved before
the material or equipment covered by the submittal is delivered to the site. The
Contractor shall ensure that the submission of samples or shop drawings and any
other information to be submitted by the Contractor to the Engineer shall be in
accordance with the project schedule set out under contract. Unless specifically
authorized by the Engineer in writing, all samples or Shop Contract Drawings must
be submitted by the Contractor for approval within fifteen (15) days of signing the
Contract Documents and not less than thirty (30) days before the date the particular
Work involved is scheduled to begin.
The Engineer shall check and approve such samples or Shop Drawings, with
reasonable promptness only for conformity with the design intent of the Project
39
and for compliance with the specifications including the Technical Specifications set
out in the Contract Documents. The Work shall be carried out by the Contractor in
accordance with the approved samples or Shop Drawings.
8.4.Approvals
All drawing, material, method statements and specification transmittals will be
approved in accordance with the following regime:-
Approval Status Action

A Approved - Contractor may proceed to
procurement, fabrication, installation and
construction.
B Approved with comments - Contractor may
proceed to procurement, fabrication, installation
and construction incorporating the Engineer /
Consultants comments.
C Rejected Contractor to resubmit for approval
following incorporation of the Engineer /
Consultants comments prior to proceeding with
the Works.
The Contractor is to allow in the programming of the Works for the following
approval periods:
a. RFIs 7 calendar days
b. Material Submittals 14 calendar days
c. Method Statements 14 calendar days
d. Shop Drawings 14 calendar days
e. Specifications 14 calendar days
These durations will commence from the date of receipt by, and the date of issue
by, the Project Site Office.
Ordering and Delivery of Materials and Equipment for the Work
The Contractor shall place an indent for the material to be supplied free of cost by
the Employer, in advance of the intended consumption as per the Contract
schedule or approved revision thereof. A statement showing forecast requirement
for three months shall be submitted every month. This statement in no way shall
replace the abovementioned indent.
The Contractor shall place its orders for the specified materials and equipment at
the earliest possible date upon the execution of the Contract for the Works or at
such times as may be specifically stated elsewhere herein for any particular
material or equipment.
The Contractor shall be required to produce and submit to the Engineer shipping
documents and any other documentary proofs of such placement of orders such as
factory work orders, packing list, bill of loading, forwarder advice etc., within one
month prior to the scheduled delivery date.
In case the Contractor fails to submit as aforesaid and thus likely to cause
interruption or delay in the progress of the Works, then the Engineer shall be at
liberty to direct the Contractor to air-freight the same without any additional cost
to the Engineer.
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9. MATERIALS, WORKMANSHIP, STORAGE, INSPECTIONS
9.1.Materials and Workmanship

The Contractor shall be responsible for the establishment of a full and
comprehensive quality control system for the Work. The system shall include, but
not be limited to, the means of controlling the testing and receipt of materials, the
inspection of the Work, the filing and ordering of drawings and correspondence and
the duties and responsibilities of staff members.
All materials and equipment to be incorporated in the Work shall be new and as per
relevant BNBC / International Codes. The materials, equipment, and workmanship
shall be of the best quality of the specified type, in conformity with Contract
Documents and the best engineering and construction practices, comply with the
specifications and to the entire satisfaction of Engineer. This requirement shall be
strictly enforced at all times and stages of the Work and no request for change
whatsoever shall be entertained on the grounds of anything to the contrary being
the prevailing practice. The Contractor shall immediately remove from the Work
any materials, equipment and/or workmanship which, in the opinion of the
Engineer are defective or unsuitable or not in conformity with the Contract
Documents and best engineering and construction practices, and the Contractor
shall replace such rejected materials, equipment and/or workmanship with proper,
specified, and required and approved materials, equipment and/or workmanship,
all at its own cost within a period of seven (7) days from the date of issuance of
such notice.
The Contractor shall, whenever required to do so by the Engineer immediately
submit satisfactory evidence and necessary test results as to the kind and quality
of the materials and equipment.
9.2.Special Makes or Brands

Where special makes or brands are called for, they are mentioned as a standard.
Others of equivalent quality may be used provided the substituted materials as
being equivalent to the brand specified, and prior approval for the use of such
substituted materials is obtained in writing from the Engineers. Unless
substitutions are approved by the Engineers in writing in advance, no deviations
from the Specifications and other Contract Documents shall be permitted, the
Contractor shall indicate and submit written evidence of those materials or
equipment called for in the Specifications and other Contract Documents that are
not obtainable for incorporation in the Work within the time limit of the Contract.
Failure to indicate this in writing within two weeks of the signing of the Contract
will be deemed sufficient cause for denial of any request for an extension of time
because of the same.
Alternative equivalent brands if suggested by the Contractor during construction
may be considered provided the suggested brand fully meets the requirements and
is acceptable to the Engineers. Any variation in price due to the use of alternate
brands shall be permissible provided it is pre-approved in writing by the Employers
Representatives.
9.3.Materials Delivery, Storage, and Handling

The Contractor shall be responsible for proper unloading, storage, protection and
handling of materials. The Contractor shall provide a method statement to this
effect at the commencement of work.
41
The Contractor shall be responsible for unloading, storage and handling of any
Employer supplied materials. The contractor shall verify the delivery challans and
quantities and notify the discrepancies / damages if any to the Employers
Representative immediately.
The Contractor shall, at its own cost, provide adequate storage sheds and yards at
the Site, at locations pre-approved by the Engineer, for all materials and
equipment that are to be incorporated in the Work. This shall be for all the
materials and equipment, supplied by the Contractor or any Sub-Contractor. In
addition to being water-tight and weather-proof, the storage facilities shall be of
such a manner that all the materials and equipment are adequately protected in
every way from any deterioration or contamination or damage whatsoever, and to
the complete satisfaction of the Engineer.
The method of storing of all the materials and equipment shall be in conformity
with the Specifications and/or to the directions and instructions of the Engineer. At
no time shall any material or equipment be stored in open or in contact with the
ground.
Should any of the materials or equipment deteriorate or be contaminated or
damaged in any way due to improper storage or for any other reason then such
materials and equipment shall not be incorporated in the Work and shall be
removed forthwith from the Site and the replacement of all such materials and
equipment shall be entirely at the cost and expense of the Contractor.
Where, after permission has been sought and obtained from the Engineer, any
material or equipment is kept on any portion of the structure, this shall be done in
such a manner as to prevent any overloading whatsoever of the structure, to the
complete satisfaction. The cost associated with any damage to any portion of the
structure in this respect shall be to the account of the Contractor and shall be
borne by him.
Should delays be caused on account of removal and replacement of any materials
or equipment or on account of any lack of security, the Contractor shall not be
entitled to any extension of time or increase in the Contract Price.
Hazardous materials shall be stored in accordance with the manufacturers
recommendations.
9.4.Right Type of Workmen, Plant, and Machinery
The Contractor shall employ the right type of workmen, plant and machinery, jigs,
tools etc. to fabricate and/or install all materials and equipment. They shall be
fabricated and/or installed without any damage and in accordance with the
manufacturer's instructions and manuals, and to the satisfaction of the Engineer.
The Contractor shall at all times enforce strict discipline and good order among his
employees and those of any subcontractor, and shall not employ on the Work any
unfit person or anyone not skilled and experienced in the assigned task. The
Contractors employees employed on the Work, who fail to perform the Work in the
manner required by the Engineer, shall be discharged immediately and such
persons shall not be re-employed at the Engineers site for tasks for which they
were found unfit. Such discharge shall not be the basis of any claim for
compensation or damages against the Engineer. Contractor shall not employ any
person who is under the age of 18 years. The Contractor shall keep labour
attendance records (head counts) for all workers with age group bifurcations as
age less than 30 yrs., between 30 to 50 yrs., and more than 50 years of age. The
record of labour attendance (head count) shall be submitted to the Engineer on a
monthly basis. The Contractor shall make labour payments on regular basis as per
42
the applicable labour laws and records of all labour payments shall be submitted to
the Engineer as and when required by Engineer.
1. Minimum labour requirement should be maintained at site by contractor
2. Detail calculation of labour requirement should be worked out and
submitted by the Contractor on receiving of GFCs drawings before
executing the activity for review and approval of the Engineer.
3. Alternate labour arrangement should be made by the Contractor in peak
period of labour shortage in all circumstances.
4. No delays in work will be accepted due to un availability of labour at site.
9.5. Artists and Tradesmen

The Contractor shall permit the execution of Work not forming part of this Contract
by artists, tradesmen or other persons engaged by the Engineer Each such person
shall be deemed to be a person for whom the Engineer is responsible and such
person shall not be deemed to be a Nominated Sub-Contractor / Direct Sub-
Contractor
9.6. Workmanship / Productivity

The quality of workmanship produced by skilled, knowledgeable and experienced
workmen, mechanics and artisans shall be ensured by the Contractor. Particular
attention shall be given to the appearance and finish or exposed Work.
Workmanship will be consistent with the standards specified in the specifications
including the tolerances. In case the specifications do not deal specifically with the
above issues, the provisions of the relevant latest I.S. codes will apply. In absence
of the IS code, the decision of the Engineer with regard to the quality and
adequacy of workmanship shall be final and binding.
9.7.Inspection
All materials, equipment, and workmanship shall be subject to inspection,
examination and testing at all times and stages during construction, manufacture
and/or installation, by the Engineer and they shall have the right to reject and
order the removal and replacement of any defective material, equipment and / or
workmanship or require its correction and rectification. The Contractor shall not
proceed with any operation or sequence or trade of the Work until the previous
operation or sequence or trade has been inspected and approved by the Engineer.
No embedded items or any other work shall be covered up unless these have been
inspected and approved by the Engineer. The onus shall be on the Contractor to
get such inspections carried out and obtain such approvals. Should the Contractor
fail to comply with these requirements, then all additional or redoing of work
necessitated as a consequence thereof shall be at the Contractor's cost and
expense. No inspection or approval shall relieve the Contractor of any of its
responsibilities, obligations and liabilities under the Contract. No defective
workmanship shall be repaired or patched up in any way without inspection and
direction of the Engineer.
Rejected workmanship shall be immediately corrected and rectified and rejected
materials and equipment shall be removed and replaced with proper, specified and
required materials and equipment, by the Contractor to the approval and
satisfaction of the Engineer. The cost of all such correction and rectification and
such removal and replacement shall be to the account of the Contractor and shall
be borne by him, and also, the Contractor shall be responsible for all delays in this
regard. The Contractor shall promptly segregate and remove the rejected
materials and equipment from the Site and shall not reuse them in the Work. If
the Contractor fails to proceed at once with the correction and rectification of
rejected workmanship and/or the removal and replacement of rejected materials
43
and equipment, the Employer shall have the right to employ other persons /
agencies to correct and rectify such workmanship and/or remove and replace such
materials and equipment, and recover the cost thereof from the Contractor, or the
Employer may terminate the right of the Contractor to proceed further with the
Work. If a result of examination, inspection, measurement or testing, material or
workmanship is found to be defective or otherwise not accordance with contract,
Engineer may reject the material or workmanship by giving instruction / Notice to
the contractor with reason & with time specified for rectification / for making good
the defect.
If contractor fails to comply with the instruction with in specified time, the PM shall
be entitled to employ and pay other person to carry out work at expenses of
contractor.
The Contractor shall furnish promptly and without any charge, all facilities, access,
labour, materials, plant and tools required and necessary for enabling the
Engineer, to carry out inspections and tests in a safe and convenient manner. The
Contractor shall ascertain and ensure that the facilities and access provided for the
carrying out of all inspections are completely safe in every respect and the
Contractor shall be fully responsible and liable for all matters in connection with
such safety.
9.8.Testing
All the tests on materials, equipment, and workmanship that shall be necessary in
connection with the execution of the Work, as decided by the Engineer and as
called for in the Contract Documents, shall be carried out at the cost of the
Contractor at the place of work or of manufacture or fabrication or at the Site at a
laboratory set up by the contractors. The Contractor shall provide all
transportation, assistance, instruments, machines, labour and materials as are
required for the examining, measuring and testing as described above, and all
expenses connected with the tests done at site shall be borne by the Contractor.
9.9.Certificates
The Contractor shall furnish, at its own cost, test certificates for the various
materials and equipment as called for. Such test certificates shall be from the
manufacturer for the particular consignment/lot/piece and shall be duly
authenticated by respective consultants. The details in respect of the test
certificates shall be as decided by the Engineer (in consultation with consultants)
for the relevant items. No payment will be made in the absence of required test
certificates.
9.10. Covering Up
The Contractor shall give at least 24 hours clear notice in writing to the Engineer
before covering up any of the Work or any other such areas in order that inspection
of the Work may be carried out for maintaining proper quality control. In the event
of the Contractor failing to provide such notice he shall, at its own expense,
uncover such Work as required to allow the inspection to be taken and thereafter
shall reinstate the Work to the satisfaction of the Engineer.
9.11. Tolerances
In case work does not conform to the dimensions and limits of tolerances specified
in the Contract Documents and/or Standard Specifications the contractor shall be
liable for all costs and expenses incurred for rectifications and/or replacements of
any other Contractor's and/or Sub-Contractor's work required, in accordance with
the directions of the Engineer, for the proper installation of the finishing elements
44
and/or equipment, and/or for structural purposes. The Engineer decision in this
respect shall be final and binding on the Contractors and Sub-Contractors, and all
such costs and expenses shall be recovered from the pertinent Contractors and
Sub-Contractors and shall be deducted by the Employer from any money that may
be payable or that may become payable under the Contract to such pertinent
Contractors and Sub-Contractors for and on behalf of the Contractor.
9.12. Utilities and Substructures
The indication of the type and approximate location of existing utilities and sub-
structures in the contract documents represents a diligent search of known
records, but the accuracy and completeness of such indications are not warranted
by the Engineer and utility structures and services not so indicated may exist.
Before commencing any excavations, the Contractor shall investigate and
determine the actual locations and protect the indicated utilities and structures. He
shall determine existence, position and ownership of other utilities and
substructures in the site or before the Work is to be performed by communications
with such Owners, search of records or otherwise, and shall protect all such utilities
and substructures.
9.13. Restoration and Repair
Except for those improvements and facilities required to be permanently removed

by the contract documents, the Contractor shall make satisfactory and acceptable
arrangements with the appropriate owners and at his expense, replace and restore
all structures, roads, property, utilities and facilities disturbed, disconnected or
damaged as a result or consequence of his work or the operations of those for
whom he is responsible or liable, including that caused by trespassing any of them
with or without his knowledge or consent or by transporting of workmen, materials
or equipment to or from the site. No claim to the Engineer either for time or cost
shall be entertained by the Engineer.
9.14. Night Work

In case the Contractor wishes to continue the Work at night for any reason
whatsoever, he may request, in writing, the Engineer to allow such work. The
Engineer may grant such permission as soon as reasonable possible after assessing
all the safety, security, environmental and site conditions. The Engineers decision
in this regard shall be final and binding on the Contractor. In case the Engineer
grants permission to continue the work at night, the Contractor shall not be
entitled to claim any escalation in rates, prices or loss of profit or increase in
overheads. It is understood that the Contractor shall be always responsible for
safety and security of the Work and the workmen. In case the permission to Work
at night is refused by the Engineer for whatever reason, the Contractor shall not
cite the same as a reason for delay.
No women shall be deployed at work during night after 7 pm. It will be the
Contractors responsibility to ensure that there is no in-convenience caused to the
neighbours and no violation of law and order in general.
The Contractor may work without permission in writing of the Engineers
representative, when the work is unavoidable or absolutely necessary for the
safety of Works, in which case the Contractor shall immediately advise the
Engineers representative
45
9.15. Maintenance during Construction
All the Work comprised in contract until handed over to the Engineer shall stand at
the risk of the Contractor who shall be responsible to make good at his own cost all
losses and damages caused due to fire or any other reason and the Contractor
shall hand over at the time of completion of the Work, the Work in good order and
condition and in conformity with the requirement of contract. In case Contractor so
desires, he can insure the permanent Work, temporary Works etc. at his own cost.
The Engineer shall not pay any extra amount in case of damage to permanent or
temporary structure due to any reason.
9.16. Overloading
No part of the Work or new and existing structures, scaffolding, shoring, sheeting,
construction machinery and equipment, or other permanent and temporary
facilities shall be loaded in any manner or subjected to stresses or pressures that
could endanger any of them. The Contractor shall bear the cost of correcting
damage caused by loading or abnormal stresses or pressures.
9.17. Use of Explosives
The Contractor shall comply with all laws, ordinances, regulations, codes, and
orders governing the transportation, storage and use of explosives. The Contractor
shall exercise extreme care not to endanger life or property, and shall be
responsible for all injury or damage resulting from the use of explosives for or on
the Work. No blasting shall be done in the vicinity of existing structures above or
below the ground without the prior written consent of the Engineer. However
consequences of any injury either to the property or person will be the
responsibility of the Contractor and the Engineer shall remain indemnified by the
Contractor will take all required Licenses and insurance required to carry out such
work or as instructed by the Engineers/ statutory authorities at his own cost.
10.MEETINGS AND REPORTING
10.1. Progress Meetings

The Contractor will be required to attend Weekly Progress Meetings with the
Engineer and the Employers Representative to report the progress of the design,
procurement and construction works. The Contractor will be required to submit a
detailed progress report supported by an updated short term programme 24 hours
prior to the meeting. The report shall describe:-
a. Design information required
b. Procurement Status
c. Approval of Submittals.
d. Progress of Works.
e. Co-ordination Issues
f. Programme Review
g. Mitigation of Delays.
h. Variations
i. Payments
The Engineer may call additional meetings to discuss the following issues. The
Contractor shall attend the meetings and provide necessary information.
46
a. Design Development Meetings.
b. Quality Control Meetings.
c. Statutory / Utility Authority Meetings.
d. Cost / Commercial Meetings.
e. Health and Safety Meetings
f. Project Co-ordination Meetings
g. Any other meeting called by the Engineer.
10.2. Contractors Daily Reports

The Contractor shall submit Daily Reports to the Engineer by 7:00pm each working
day. These reports shall contain details of the following:
a. Record of the Site progress
b. Number of employees on the Site (state subcontractors separately)
c. Number of men employed on individual trades
d. Plant and machinery at site (including an indication as to whether the plant
is working or standing)
e. Notification of accidents
f. Events influencing the progress of the Work
10.3. Contractors Monthly Reports

The Contractor shall issue a detailed monthly report to the Engineer containing the
following details in regard to the Contract:
a. Contract commencement date.
b. Contract completion date.
c. Forecast completion date.
d. Reasons for any delay and actions taken to mitigate the delay.
e. Extension of time requested/awarded.
f. Summary of the progress of the Works.
g. Long lead procurement schedule.
h. Outstanding approvals.
i. Key information required in the next 4 weeks.
j. Outline Statement of Final Account
k. Schedule of Provisional Sums
l. Payments.
m. Appendix A - Current construction and commissioning programme.
n. Appendix B - Cumulative labour return for preceding month.
o. Appendix C - Cumulative plant and equipment return for proceeding month.
p. Appendix D - Schedule of Subcontractors employed on site (start/finish
dates)
q. Appendix E - Progress photographs in digital format
11.PROJECT CLOSE-OUT DELIVERABLES:

The Vendor shall submit to the Employers representative, 3 sets of handing over
documents containing the following on completion of the work before issuance of
certificate of virtual completion.
A. Detailed equipment data

B. As built drawings approved by consultant and architect. hard copy & soft
copy
C. All original certificates of approval from statutory authorities.
D. Clearance certificate.
47
E. Warrantee for all equipment
F. Test certificates of all equipment/switchgear etc.
G. Operation and maintenance manuals of all equipment. 3 sets
H. Preventive maintenance schedule for all equipments.
I. Testing and commissioning reports
J. List of tools and tackles.
K. List of recommended spares and consumables.
L. Manufacturers certificate for proper installation as per manufacturers
installation manual.
M. Reconciliation statement.
N. Contact list
The Vendor shall arrange for training of the Employers operating staff for the
correct operation of all important equipments in this contract as directed by
Employers Representative. The Vendor shall also familiarize the operating staff
during the erection period with the design, construction and all maintenance
aspects of the equipment. The period of training shall not be less than two
months or such time till the Employers personnel is comfortable in their
operation. The service personnel shall also be trained for routine maintenance,
overhauling, adjustments, testing, minor repairs, and replacements. Nothing shall
be paid to the Vendor for training the Employers representatives personnel.
COMPLETION DRAWINGS
Vendor shall periodically submit completion drawings as and when work in all
respects is completed in a particular area. These drawings shall be submitted in
the form of 3 sets of CDs and 3 portfolios (300 x 450 mm) each containing
complete set of drawings on approved scale indicating the work as - installed.
These drawings shall clearly indicate complete plant room layouts, piping
layouts, location of wiring and sequencing of automatic controls, location of all
concealed piping, valves, controls, wiring and other services. Each portfolio shall
also contain consolidated control diagrams and technical literature on all
controls. The Vendor shall frame under glass, in the plant room, one set of these
consolidated control and P & I diagrams.
11.1. SPARE PARTS
Submit certification that all spares will be available off-the-shelf, or with a lead
time not exceeding 4 weeks from date of order, for the warranty period. Provide
name and address of all suppliers and manufacturers.
All spares shall be new, protected in Accepted wrapping with identifying labels.
Deliver the spares at the completion of the work as per owners direction as and
when required. Formally hand over and submit complete schedule of types and
quantities, including full replacement instructions, and any special tools required.
11.2. MAINTENANCE & OPERATING MANUAL

The O&M Manual shall include, without limitation, recommendations for operating,
and routine cleaning and maintenance, and all information required to ensure the
full service capability of the work, including source of replacement components,
and methods of replacement of damaged components. The method of maintanace
and timetable shall be specified together.
The Operation and Maintenance Manual is to include the following documents:
48
1. Comprehensive list of all materials suppliers and agents.

2. Defective works log to be kept up to date for the duration of the warranty
period outlining each defect type location and corrective action to rectify
each defect.
3. All Warranties from suppliers and Contracting Parties.
12. GENERAL BUILDERS WORK FOR OTHER CONTRACTORS

The Contractor shall plan and coordinate the whole of the work under the Contract
including all services, penetrations and embedment, and structural members, to
prevent physical conflicts and changes to the installed work, with other
Contractors.
Where the Contractor omits or wrongly locates any services penetrations or
embedment, the Contractor shall carry out all required remedial or out of
sequence work.
The Contractor shall determine and ascertain from the Vendors and persons
engaged on separate contracts, in connection with the Project, the extent of all
chasings, cutting and forming of all openings, holes, details of all inserts, sleeves,
etc. that are required to accommodate the various services.
The Contractor shall determine and ascertain the routes of all services and
positions of all floor and wall openings, the details of all inserts, equipment and
services and shall carry out the construction and making good of all "builder's
work" in accordance with and as shown, described and/or measured in the
drawings, Specifications, Builders work Schedule and other Contract Documents.
Also, the Contractor shall ensure that all required services, inserts, sleeves,
embedment etc. are in place/position before he proceeds with its work. Should the
Contractor fail to comply with these requirements and the consequence of such
failure necessitates the breaking, re-doing and making good of any work, then the
cost of all such breaking, re-doing and making good of any work shall be to the
account of the Contractor and shall be borne by him. No breaking and cutting of
completed work shall be done unless specifically authorised in writing by the
Engineer. No work shall be done over broken or patched work without first
ascertaining that the broken surface is adequately prepared and reinforced to
receive and hold further work, as determined by the Engineer.
13. ATTENDANCE AND BUILDERS WORKS FOR OTHER CONTRACTORS /

NOMINATED SUB-CONTRACTORS
13.1. General
Unless specified otherwise, the other trade contractors Nominated Subcontractor
scope of works include the whole of the works pertaining to their trade.
The contractor is responsible to provide the All Site attendance to all contractors
working at site as Specified in the Site Attendance Matrix.
13.2. Safety Attendance

The Contractors safety in-charge shall liaise with the Engineer for all safety related
aspects / inspections for and on behalf of the Contractor.
49
The Contractor shall provide the following facilities for the use of their Sub-
contractors
a. All barricading apparatus

b. First Aid
c. Firefighting equipment
14.3 General Attendance

The contractor is responsible to co-operate and provide the General Site
attendance to all other contractors working at site for painting / civil works in lift
shafts as specified in the Site Attendance Matrix. Examples of general attendance
are:
a. Scaffolding and staging
14.4 Specific Builders Works

All civil works required shall be done by General Contractor in co-ordination with
the respective NSCs and Nominated Sub-contractors as specified in the Builders
Works Schedule.
50
ENVIRONMENTAL, HEALTH & SAFETY MANUAL
DOCUMENT CONTROL SHEET
QMS Reference QMS-ASC-PMC-MAN-EHS-R2
Document number SHD-ASC-PMC-MAN-EHS
Document title Environmental, Health & Safety Manual
Document purpose Issued for Tenders & Construction
Document status Approved
No. of pages (including this page) 66
Revision Control
Rev. no. Prepared by Approved by Effective from Effective to
Manish Arindam
R0 16-Aug-12 -
Sachdeva Mukherjee
Revision History
R0 Aug 12
Copyright
The copyright of this document is vested with Ascentis India Projects Pvt. Ltd. and this
document in whole or in part may not be reproduced without the written/expressed consent
of Ascentis India Projects Pvt. Ltd.
51
Environmental, Health & Safety Manual
TABLE OF CONTENTS
1. GENERAL PROVISIONS ....................................................................................... 55

2. ELEMENTS OF CONSTRUCTION SAFETY ................................................................ 57
3. SAFETY ORGANISATION...................................................................................... 59
4. SAFETY COMMITTEE ........................................................................................... 60
5. SAFETY INDUCTION AND TRAINING ..................................................................... 61
6. COMMUNICATION & MEETINGS............................................................................ 62
7. SAFETY INSPECTIONS AND REPORTS ................................................................... 63
8. WORK PERMITS ................................................................................................. 64
9. PERSONNEL PROTECTION ................................................................................... 64
10. ACCIDENT PREVENTION, REPORTING AND INVESTIGATION ................................. 65
11. ACCIDENT STATISTICS .................................................................................... 67
12. HOUSEKEEPING AND SANITATION .................................................................... 67
13. PROTECTION OF ENVIRONMENT ....................................................................... 69
14. FIRST AID AND EMERGENCIES ......................................................................... 70
15. SAFETY VIOLATIONS AND PENALTIES ............................................................... 72
16. IDENTIFYING HAZARDS, ASSESSING AND CONTROLLING RISKS .......................... 51
17. WORK SAFETY ANALYSIS ................................................................................. 52
18. WORK IN CONFINED SPACES ........................................................................... 53
19. MOTOR VEHICLES, TRANSPORTATION & ROAD SAFETY ....................................... 53
20. HEIGHT SAFETY .............................................................................................. 55
21. LADDERS ....................................................................................................... 55
22. SCAFFOLDING ................................................................................................ 56
23. CRANES, HOISTS AND LOAD SHIFTING EQUIPMENT............................................ 58
24. BARRICADES .................................................................................................. 60
25. EXCAVATION AND SHORING ............................................................................ 61
26. HANDLING AND STORAGE OF MATERIALS .......................................................... 62
27. ELECTRICAL SAFETY ........................................................................................ 65
28. CONCRETE CONSTRUCTION ............................................................................. 66
29. MASONARY WORKS ......................................................................................... 67
30. HEALTH & HYGIENE STANDARDS ...................................................................... 68
FORMAT 1: SAFETY INDUCTION / TRAINING .............................................................. 73
FORMAT 2: WORK SAFETY & RISK ANALYSIS WORK SHEET ........................................... 73
52
FORMAT 3: HOT WORK PERMIT.................................................................................. 73

FORMAT 4: HEIGHT WORK PERMIT............................................................................. 73
FORMAT 5: NIGHT WORK PERMIT .............................................................................. 73
FORMAT 6: NEAR MISS INCIDENT REPORT .................................................................. 73
FORMAT 7: ACCIDENT INVESTIGATION REPORT .......................................................... 73
FORMAT 8: SCAFFLODING INSPECTION CHECK LIST .................................................... 73
FORMAT 9: COMPRESSED GAS CYLINDER INSPECTION CHECKLIST ................................ 73
FORMAT 10: CRANE & HYDRA CHECK LIST .................................................................. 73
FORMAT 11: LIFTING TOOLS AND TACKLES CHECK LIST .............................................. 73
FORMAT 12: TOOLS AND EQUIPMENT INSPECTION CHECK LIST .................................... 73
FORMAT 13; SAFETY IMPROVENT NOTICE ................................................................... 73
FORMAT 14: MONTHLY SAFETY AUDIT CHECK LIST ...................................................... 73
FORMAT 15: MONTHLY SAFETY REPORT ...................................................................... 73
53
PART 1
GENERAL ROLES AND RESPONSIBILTIES
54
1. GENERAL PROVISIONS
1.1. Introduction
It is the objective of Ascentis as Project management consultant that the Contract
is completed on time, within budget, and to conforming standards of Health and
Safety. This manual has system wide application, and therefore not all of the
sections will apply to all Contractors. Each Contractor shall develop his own contract
specific Site Safety Plan, which will represent his approach to the management of
safety on his work.
It is the Contractual obligation of the Contractor at his own cost to fulfill the
requirement as mentioned in this manual applicable to the works as defined in
Special Conditions of Contract. This manual shall always be read in conjunction with
the General & Special conditions of Contract. In case of any contradiction/ambiguity
with General conditions of Contract, the interpretation of the clauses of this manual
shall prevail but shall be limited to Environment, Health and Safety only. In
interpreting the matters related to Environment, Health & Safety, the following
order of decreasing importance shall be followed:
a. Special Conditions of Contract
b. General Conditions of Contract
c. EHS Manual
Matters not covered in the above as a whole shall be covered by the relevant Indian
Standard Codes. If such codes on a particular subject have not been framed, the
decision of the Project Manager shall be final.
1.2. Purpose
The purpose of this safety manual is to provide all contractors, a common set of
basic safety requirements applicable to the construction site regardless its size. The
information in this manual deals with a variety of hazards that have the potential to
produce the highest level of risk. Appropriate safety measures are suggested to
control the hazards and minimize the risk. It is each Contractors responsibility that
they employs a well qualified (with relevant qualifications) and experienced Safety
in Charge responsible for implementing and continuously communicating and
driving the procedures throughout the labor force.
1.3. Scope
The scope of this Safety & Health Procedures applies to all contractor and its
subcontractor employees and to all construction and maintenance activities on the
job site. This manual provides relevant information and procedures to assist the
Contractor to ensure that his employees and sub contractors work within a safety-
conscious and safety-regulated environment. Compliance with the procedures set
out in this manual shall not relieve the Contractor of any of his Statutory Duties or
his responsibilities under the Contract.
1.4. Selection of sub contractor

The main contractor shall select sub contractors, using the same criteria of practical
safety policy. Again, it must be ensured that the terms of contract include adequate
provision for safe working practices & for specified safety and health items. For all
works carried out by sub contractors the responsibility of ensuring the required HSE
lies with the main contractor only.
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1.5. Standards and References

The Contractor and all Subcontractors are to comply with the Ascentis rules and
procedures, the national legislation and codes and in particular the following
standards:
a. IS: 3696 (Part I) -1987 Safety code for scaffolds and ladders: Part I
Scaffolds
b. IS: 3696 (Part II)-1991 Safety code for scaffolds and ladders: Part II
Ladders
c. IS: 3764-1992 Safety code for excavation work
d. IS: 4014-(Part I) -1967 Code of Practice for Steel Tubular Scaffolding
e. IS: 4081-1986 Safety code for blasting and related drilling
operations
f. IS: 4082-1996 Recommendations on stacking and storage of
construction materials at site (first revision)
g. IS: 4130-1976 Safety code for demolition of building (first
revision)
h. IS: 4138-1977 Safety code for working in compressed air
i. IS: 4912-1978 Safety requirements for floor and wall openings,
railings and toe boards (first revision)
j. IS: 5121-1969 Safety code for piling and other deep foundations
k. IS: 5916-1970 Safety code for constructions involving use of hot
bituminous materials
l. IS: 7205-1974 Safety code for erection of structural steel work
m. IS: 7293-1974 Safety code for working with construction
machinery
n. IS: 7969-1975 Safety code for handling and storage of building
materials
o. IS: 8989-1978 Safety code for erection of concrete framed
structures
p. IS: 10302-1982 Unified Nomenclature of Workmen for Civil
Engineering
q. IS: 13415-1992 Protective Barriers in and Around Buildings - Code
of Safety
r. IS: 13416-1992 Part 1 Recommendations for preventive measures
against hazards at workplaces Part 1 - Falling
material hazards prevention
s. IS: 13416-1992 Part 2 Recommendations for preventive measures
against hazards at workplaces Part 2 - Fall
prevention
t. IS: 13416-1994 Part 3 Recommendations for preventive measures
against hazards at workplaces Part 3 - Disposal of
debris
u. IS: 13416-1994 Part 4 Recommendations for preventive measures
against hazards at workplaces Part 4 - Timber
structure
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v. IS: 13416-1994 Part 5 Recommendations for preventive measures

against hazards at workplaces Part 5 - Fire
protection
2. ELEMENTS OF CONSTRUCTION SAFETY
2.1. Contractors basic responsibility

The main contractor is responsible for identifying all site safety issues and providing
and maintaining the proper systems to ensure the safety of workers, visitors and
the public. This includes establishing, prior to commencing work on a site, systems
and processes for:
a. Safe access and egress.
b. Site safety needs and amenities.
c. Site conditions and security.
d. Site safety inductions.
e. Provide and maintain plant and equipment that is safe to use.
f. Safety signs and notices.
g. Records, registers and forms.
h. Health and safety consultative arrangements.
i. Lists of contacts on site e.g. Foreman, first aid etc.
j. Emergency procedures.
k. Provide adequate information on hazards, as well as instruction, training and
supervision to help you do your work safely.
l. Provide personal protective equipment appropriate for the job.
m. Provide adequate welfare facilities such as amenities and first aid.
n. Provide their Sub-Contractors and their employees with information,
instruction, training and supervision to enable them to work in a safe
manner;
All Contractors and Sub-contractors shall ensure that an adequate level of
competent supervision is maintained at the workplace at all times with all
supervisory staff having the relevant knowledge, training, and experience to enable
them to supervise the work in a proper manner. The main contractor, or a safety in
charge appointed by the main contractor, is responsible for making sure that these
measures are applied correctly to safeguard all site operations.
2.2. Site Rule and Discipline:

All employees and workers are expected to maintain an acceptable standard of
behaviour while at work and to treat other co-workers with respect. In particular,
unacceptable behaviour that will not be tolerated includes:
a. Taking or being under the influence of alcohol or drugs.
b. Engaging in violence of any kind.
c. Bullying, pranks or horseplay
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d. Racial vilification.
Any major breaches of the Site Safety Plan, relevant Statutory Provisions and Safety
Codes, or any other blatant disregard for the health and safety by any person
directly or indirectly associated with the works may result in the ASC exercising
their authority in requiring the removal from the Site of required personnel.
2.3. Planning and Coordination

The main contractor shall be totally responsible for planning, performance and for
compliance with this health and safety code. ASC / Client have the responsibility for
reviewing the plan and monitoring a contractors performance. Main contractor
should fully understand their individual responsibilities during the planning,
performance, and completion stages of the work. ASC may notify the contractor
where the health and safety requirements are not being met, but it is the
responsibility of a contractor to communicate the steps that should be taken to
correct the deficiencies to a contractors employees.
2.4. Monitoring
Arrangements must be made for safety and health monitoring at site on a regular
basis. Along with ensuring the safety issues associated with working at heights,
excavations, working with energy sources, etc, environmental matters such as
hazardous dust, fumes, noise etc also to be considered for monitoring. In all cases,
the contractors Site-In-charge shall ensure that daily site inspections are carried
out by the contractors Safety Officer.
2.5. Records
The main contractor shall maintain all records which includes but not limited to
statutory notifications, examinations and inspection details of vehicles, details of
man power, incident reports, safety statistics etc.
2.6. Non Compliance with Safety and Health Provisions

All non compliance of EHS provisions on site will lead up to the stoppage of work of
particular activity or for an entire area till such time that contractor will carry out
all rectification up to the satisfaction of ASC. Any consequences like delay in
schedule, cost arising due to this stoppage will be entirely the responsibility of the
contractor.
2.7. Disciplinary action

Noncompliance of the Safety and Health Provisions will result in disciplinary action
as per the procedure below:
a. 1st time violation: Written warning
b. 2nd time violation: Penalty
c. 3rd time violation: Removal from site
In the event of the offender bringing himself/herself or others in direct life
threatening situation or where he/she creates a large material damage, it will result
in immediate removal from site. Repeated violations by a contracting company shall
lead to termination of contract and removal of contracting firm from the job site.
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Any losses incurred by the contracting company, whatsoever, shall be the

responsibility of contracting company.
3. SAFETY ORGANISATION
The main contractor shall appoint designated person to direct and co-ordinate job
site safety program. This person should be a full time, technically qualified safety
officer and must have received formal training in Health and Safety. In addition, the
contracting company shall also appoint required number of safety
stewards/supervisors, as per prevailing Laws and regulations. The responsibility of
ensuring the safety system of sub contractors also lies with the main contractor.
The duties and responsibilities of contractors safety manager should be clearly
defined at the outset, which will include managing the company health and safety
program in order to achieve an accident free environment.
Contractors safety organization can be structured as follows.
a. Contractors Project Manager: For establishing the safety policy and overall
administration of the Safety Program.
b. Safety Manager & safety stewards: For developing, managing and directly
enforcing the Safety Program
c. Field Engineers & Foremen: For assisting the Safety Manager in ensuring
compliance with the Safety Program.
d. Employees & Labour: For complying with the Safety Program in all respects.
3.1. Duties of contractors Project Manager.

a. Establish the safety policy and foster safety awareness within all employees.
b. Assist Safety Manager in the implementation of the Safety Program.
c. Ensure all necessary resources are made available to the Safety Managers.
d. Investigate all safety violations and direct corrective measures.
3.2. Duties of contractors Safety Manager.

The precise duties of the manager responsible for health and safety will be
determined by the contractor/ contracting company concerned and the following
should only be taken as a minimum guideline. In general the duties shall include:
a. To manage the company Health and Safety program.
b. To make recommendations on matters concerning health and safety in order
to achieve the companys health and safety objectives.
c. To inspect all or part of the premises daily to ensure the program is being
complied with and for potential hazards
d. To prepare Pre task plans and make necessary modifications till they are
accepted by Project Manager
e. To arrange adequate materials and publicity for the Health and Safety
Program
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f. To conduct appropriate job related health and safety training for all new and
existing staff whether temporary or permanent. Any job change should be
accompanied by relevant retraining.
g. To properly investigate all accidents, damage to property and near miss
incidents and make sure that any corrective action is implemented
h. To maintain accident records and make a weekly inspection of first aid
records and implement any necessary subsequent action
i. To prepare weekly summaries of injury/damage and inspection reports for
senior management
j. To ensure that all fire equipment is regularly inspected and serviced.
k. To ensure the provision of safe tools, equipments and protective clothing
where appropriate, and their safe use.
3.3. Duties of contractors Site Engineers and supervisors

a. Assist the Safety manager in conducting weekly tool box meetings.
b. Conduct daily pre-work safety briefs, with the labour crew, on accident
preventive measures.
c. Enforce compliance, within his area of operation, with all the safety
standards prescribed within the Safety Guidelines.
d. Enforce the use of protective equipment.
e. Inspect all equipment and tools for sound condition.
f. Report all accidents and safety violations and enforce corrective action.
g. Continuously inspect work area for unsafe conditions or unsafe practices.
3.4. Duties of Contractors Employees & Labour

a. Shall perform their work in a safe manner for prevention of accidents to
themselves, fellow workers, the general public and property of all concerned.
b. Shall attend the tool box meetings.
c. Shall alert their foremen of any hazards, unsafe acts and any accident
immediately
4. SAFETY COMMITTEE
A safety committee is one of the best methods of obtaining employee involvement
in safety. It provides a formal means of discussing and resolving health and safety
issues. The committee should have formal status and its members shall include;
a. Ascentis Project Manager/and Safety representative.
b. Owners Safety representative.
c. Contractors safety representative.
d. Subcontractors safety representatives.
e. Head Site security.
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f. Fire officer.
g. Any other members the management may decide to include.
4.1. Objectives of Safety Committees:

The prime objective of a safety committee is to promote co-operation between
employers and employees in order to investigate, develop and carry out measures
designed to ensure the health and safety at work of the companys employees, non-
employees and other project participants on job site.
4.2. Functions of Department Safety Committees:

The key functions of a departmental safety committee shall include;
a. To report on unsafe or unhealthy conditions together with recommendations
which can then be made to management.
b. Examining safety audits relating to their area.
c. Considering reports comments and suggestions of safety representatives.
d. Giving assistance in the development of safety rules/ systems of work.
e. Commenting on the effectiveness of the safety content of staff training
program.
f. Commenting on the adequacy of health and safety.
g. Communications in the workplace including on-the-job safety meetings.
h. Co-operating with management in carrying out regular safety inspection of
departmental areas and reporting the results of these inspections to the main
safety committee.
The safety committees can only assist Management in taking decisions; they cannot
substitute for Management. Management must still take overall responsibility for
executive action with a view to ensuring that health and safety arrangements are
checked regularly and that the health and safety policy as a whole is being
implemented properly.
The safety committee shall conduct weekly/fortnightly meetings and the minutes
shall be circulated to the management.
5. SAFETY INDUCTION AND TRAINING

The Contractor shall ensure that all the employees are suitably trained in the proper
work procedures and health and safety regulations pertaining to their duties. New
personnel assigned to the site will receive orientation training.
5.1. Objectives of Safety Induction and Training

Contractor must communicate with workers so that they understand that health and
safety is considered an important part of the work process, and they are aware of
how to do their jobs safely. Well trained and competent workers not only perform
their jobs safely, but are more productive. This includes training in the use of plant,
equipment and substances, and in work practices including safe work method
statements and job safety analyses.
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5.2. Site Specific Induction

It is an introduction to the site to inform workers about site rules and safety
procedures, making sure they understand them before commencing work, rather
than relying on them to pick it up as they go along. The initial site specific
induction should be followed by on-going safety and training to help employees
work safely and efficiently.
Site specific induction shall cover the following.
a. Site safety rules, policies.
b. Site amenities and welfare.
c. Emergency procedures, site specific hazards and control measures.
d. How safety issues and disputes are resolved.
e. How to report hazards or unsafe work practices, accidents, incidents and
dangerous occurrence.
f. First aid procedures and steps to be followed if anyone is injured.
Records of the training should be maintained by contractor and made available to
ASC.
ACT will periodically review contractors training records to verify the proper training
is being conducted. Contractor should periodically review the training schedules and
materials to verify they are current.
6. COMMUNICATION & MEETINGS

A site communication chart will be produced by the Contractor and updated
regularly indicating specific areas of responsibility with staff names and mobile
numbers. This chart shall list all subcontracts names and numbers also.
The Contractor shall install bi-lingual safety signs around the site which will include
illustrated signs instructing its workforce to wear safety helmets, proper footwear,
eye protection, and other safety equipment. Signage will also be provided to
identify entrances, access routes for heavy equipment, safety hazards, first aid
locations and emergency plan and emergency contact information.
6.1. Bi Weekly management Safety meeting.

These meetings are to be held with all contractors with ASC safety engineer/Project
manager to review any safety violation, accidents, near misses, safety audits and
any other safety specific topics.
6.2. Weekly Tool box meetings

A weekly ' Tool box ' safety meeting on the first day of the week shall be held by
the concerned discipline supervisor / foreman with the work-force under their
control.
Proposed topics under tool box meeting are:
a. Use of Personal Protective Equipment (PPE);
b. Safety in use of Hand Tools;
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c. Safety in use of Portable Electrical Tools;

d. Safety while welding /gas cutting operation;
e. Safety in Scaffold Erecting & Dismantling;
f. Safety while Working at Height;
g. House keeping & Fire Prevention;
h. Safety while Material Handling;
i. Safety while Grinding Operation;
j. Safety in working in Confined spaces
k. Emergency Response procedure
In addition to this meeting an extra ' Tool box ' talk shall be given by the concern
supervisor, prior to start of every new activity..
6.3. Emergency Safety Meeting

Emergency safety meetings will be called by the Contractor in response to a stop
work notice issuance or a major accident. Attendance is mandatory for ACT,
Contractor Project Manager, Contractor safety personals and all levels of
subcontractors involved. The purpose of the meeting will be to identify root causes
and formulate an action plan for prevention. This meeting must be successfully
completed before work may begin. The place, time for the meeting will be arranged
by ASC.
7. SAFETY INSPECTIONS AND REPORTS
7.1. Daily Safety inspection

During the construction phase, Safety In-Charge of the Contractor along with the
discipline Supervisor shall carryout inspection of work site daily to ascertain
whether the implementation of various procedures have been carried out as per
plan or not. The deficiencies observed during the inspection shall be rectified by the
concerned discipline supervisor / foreman.
It is the responsibility of all supervisors to regularly observe project sites, work
areas, tools, and equipment daily, and take all appropriate actions necessary to
eliminate or control any hazards that are identified
The Project Manager of Contractor and of Ascentis shall make scheduled and
surprise inspections. The results of his inspection will be discussed with the project
management and supervisory staff immediately following the inspection.
Supervisors will take immediate action to eliminate, correct, or control the hazard,
or ensure that project management has taken such action
7.2. Weekly Safety Walk around

A weekly safety walk around will be conducted by ASC and Contractors Safety
Manager over the site to inspect the safety standard maintaining by the contractor
and sub contractors including the standard of housekeeping. Attendance by the
Safety Representatives, field engineers, trade superintendents and foremen for
each site will be mandatory. Any safety violations or accidents will be reviewed and
63
corrective action initiated. Potential safety hazards will be analyzed for enforcing
preventive measures. Corrective actions and instruction on the Audit report to be
implemented within the time frame by the contractor.
7.3. Contractors Monthly Safety Report

The Contractor shall submit a monthly safety report to ASC within seven days of
the end of each month for review and record. The report will include a summary of
the safety related activities during the month and detail the following information:
a. Total Number of Site Employees
b. Total Number of safety personnel (in the chart form)
c. Man-hours Expended
d. Lost Time Accidents & Reports
e. Monthly Accident/Near Miss/Incident Statistical Analysis
f. Medical Treatment Cases & Monitoring/First Aid Cases
g. Equipment Inspection Reports
h. Scaffold Monthly Inspection Reports
i. Tower Crane Monthly Inspection Reports
j. Hazardous Materials Report
k. Record of Workers Attending Safety Induction Training
l. Training Activities & Reports
m. Safety Audit/Inspection Reports
n. Minutes of Toolbox Meetings
o. Record of Disciplinary Actions Related to SHE Program
p. Property Damage Report
q. Amendments/Revisions to the SHE Guidelines.
8. WORK PERMITS
The Contractor shall obtain a permit-to-work from ACT, which is a formal written
system used to control certain types of work that are potentially hazardous. A
permit-to-work is a document, which specifies the work to be done, and the
precautions to be taken. Permits-to-work form an essential part of safe systems of
work for many construction activities. They allow work to start only after safe
procedures have been defined and they provide a clear record that all foreseeable
hazards have been considered.
9. PERSONNEL PROTECTION
The Contractor and Sub-Contractor are responsible for the provision of appropriate
personal protective equipment (PPE) for themselves and their employees. PPE is to
be appropriate for the particular hazard to which the person is exposed and shall
comply with current statutory or Indian/any other applicable Standards
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specifications. The Contractor is responsible for ensuring that the PPE provided to
their employees is used when required.
a. Safety shoes, safety helmets and fluorescent jacket to be worn by all
employees and workers at all time in work site.
b. Safety glasses or goggles are compulsory in designated eye protection areas
and when using power or machine tools and pressure equipment. Face
shields should be worn when handling acids and chemicals. Suitable welding
goggles must be worn for gas welding and cutting. Welding helmets to be
worn for electric arc welding. Use welding screens to protect the eyes of
other persons from welding flashes.
c. Ear-plugs/ear-muffs must be worn in designated areas and wherever high
noise levels are present e.g. Jackhammers, grinders, explosive-powered
tools, pile driving.
d. Suitable face masks shall be supplied for use by workers during painting
work.
e. Other - Specific jobs may cause the need for other personal protective
equipment. When this occurs, the employee is expected to utilize this safety
equipment. It is the Contractor's responsibility to see that equipment in use
is appropriate and in good condition.
10.ACCIDENT PREVENTION, REPORTING AND INVESTIGATION
10.1. Incidents & accidents

It is essential to have an effective management system for recording accidents. ASC
and Client shall be notified by the quickest possible means, for example by
telephone of the following classifications of accidents and incidents and by
subsequent written notification within twenty four hours on the Contractors Accident
and Incident report form.
a. Fatal Accident
a. Major Injury Accident
b. Dangerous Occurrence
c. Any Incident involving a member of the public
The Contractor shall immediately follow-up and report on the corrective action taken
to rectify the potential in the specified format given in Appendix.
Incident / Accident Reporting: Incidents / Accident should be reported on an incident
report form given in Appendix. Typical information on an incident reporting form
may include the:
a. Accident/incident description.
b. Identification and implementation of the corrective actions to prevent a
recurrence.
c. Immediate and root causes of the accident/incident.
d. Management and/or program deficiencies.
e. Names of the affected employees or the witnesses.
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f. Person responsible for assuring the implementation of the corrective actions.

g. Timetables for the corrective actions.
The Contractor shall report immediately, orally and in writing, all fatal accidents,
and other occurrences requiring reporting, to the police, at the police station in
whose jurisdiction the accident occurred.
10.2. Accident Investigation

Accidents which result in death, serious injury or serious damage and Near misses
must be investigated by the Contractor immediately to find out the cause of the
accident so that measures can be formulated to prevent any recurrence.
Investigations should be conducted in an open and positive atmosphere that
encourages the witnesses to talk freely.
The primary objective is to ascertain the facts with a view to prevent future and
possibly more serious occurrences.
10.3. Near Miss

Any near miss occurrence that does not cause an injury or property damage must
be reported. Listed below are examples of high potential incidences that would
qualify as a near miss.
a. An Explosion or fire.
b. Collapse or overturning of lifting equipment.
c. Environmental damage such as fuel or other hazardous material spill.
d. Collapse of staging or platform.
e. Material falling from upper floor and people working on ground have a narrow
miss.
10.4. Recommended actions in investigation

It is important after any Accident or Dangerous Occurrence that information relating
to the incident is gathered in an organised way. The following steps are
recommended;
a. Take photographs and make sketches
b. Examine involved equipment, workpiece or material and the environmental
conditions
c. Interview the injured, eye-witnesses and other involved parties
d. Consult expert opinion where necessary
e. Identify the specific Contractor or Sub-contractor involved.
Having gathered information, it is then necessary to make an Analysis of Incident
a. Establish the chain of events leading to the accident or incident
b. Find out at what stage the accident took place
c. Consider all possible causes and the interaction of different factors that led
up to the accident, and identify the most probable cause
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Note: The cause of an accident should never be classified as carelessness. The

specific act or omission that caused the accident must be identified.
The next stage is to proceed with the Follow-up Action
a. Report on the findings and conclusions
b. Formulate preventive measures to avoid recurrence
c. Publicize the findings and the remedial actions taken
11.ACCIDENT STATISTICS
Accident data, if properly collected and analyzed, indicates trends, and can show
where and how problems arise. Comprehensive accident information enables
accident prevention efforts to be targeted at problem areas.
Statistical formulae:
a. Reportable Accidents: This is the total number of accidents/incidents
including all reportable and serious accidents
b. Lost time Accidents: This is the number of accidents where an employee is
absent from work for more than 24 hours (1 day).
c. Percentage man hours lost: This is the total number of hours lost expressed
as a percentage of total man hours worked.
Total Man hours lost X 1000,000 / Total man hours worked
The lost time accidents, reportable accidents and percentage man hours lost
should be adjusted monthly as part of the Project Managers review. The
figures given in each category should be for the month under review, the
year to date and the previous year to date.
d. Accident Frequency rate: This is the total number of lost time accidents per
million man hours worked by permanent and temporary employees
Total number of lost time accidents X 1000,000 / Total number of man hours
worked
e. Accident incident rate: This is the total number of lost time accidents per
100,000 employees.
Total number of lost time accident per 1000,000 employees / Total number
of employees
For this calculation the total number of employees should be averaged out
over the year. Part time employees should be included in proportion to the
time worked.
The accident frequency rate and accident incidence rate should be calculated
annually and reported in the year end results. (This shall also be part of contractors
monthly safety report)
In addition to the statistics referred to above, all data pertaining to incidents must
also be kept at site.
12.HOUSEKEEPING AND SANITATION
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A clean project site promotes efficiency, quality control, and most importantly
reduces safety, health and environmental risks. Adequate trash collection and
removal procedures will be established with particular attention to combustible
materials. Materials and equipment will be stored and staged on the site in an
organized manner.
Daily and weekly safety inspections will focus specifically on maintaining a high level
of housekeeping on the project site. No smoking signs will be posted throughout
the project site. The Contractor will stress the importance of housekeeping as a
concurrent activity with construction task
Good housekeeping is an important element of accident prevention. It should be
planned at the beginning of the job and carefully supervised until the final clean-up
while handing over the site to the client.
It is recommended to have a regular clean up in all our job sites to ensure
cleanliness, tidiness, and safe environment. However, housekeeping should be the
concern of all supervisors and engineers in their area of working and not left for the
clean-up crew. In any case, housekeeping should be a part of daily routine with
clean up being a continuous procedure in order to maintain the site and
surroundings in a neat and orderly manner, free of accumulating debris, haphazard
stacking of materials, unhygienic and unsafe environment.
12.1. Simple rules for housekeeping

a. Storage areas: All materials should be maintained in neat stockpiles with
well laid aisles and walkways for ease of access. There shall not be any
projections in the walkways.
b. Work areas: Loose materials, scrap, tools, etc. shall not be allowed to be
lying in the working areas especially in the vicinity of ladders, ramps stairs,
etc. This is more important at heights where the loose materials are liable
to fall down. Spills of oil and grease should be removed immediately.
c. An effective means of preventing loose pieces lying dangerously at heights
is the provision of suitable receptacles for waste and scrap pieces. Equipment
and other materials should not be kept/ left in hazardous condition. Special
attention is to be paid to potential fire hazards, which is to be suitably
handled / discarded. Nothing shall be done or omitted to be done to render
unsafe or obstruct access for emergency apparatus, such as fire fighting
equipment.
d. Protruding nails: Protruding nails in wooden pieces is a chronic problem in
civil sites, it is worthwhile to have one or two helpers continuously for
retrieving protruding nails.
e. Scrap yard: Wooden scrap should be well away from any gas cutting or
welding operations and No smoking shall be strictly ensured there. All other
combustible scrap like cotton waste, wooden boxes, empty paint tins shall
be disposed off safely then and there.
f. Lighting: Adequate lighting should be provided in and around all work areas,
passage ways, stairs, ladders & other areas used by personnel.
g. Openings in floor: All openings in floors where workmen are liable to work
or even pass through shall be either closed or barricaded whose minimum
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height should be 1mtr. If they are closed, a visible warning sign shall be kept
to indicate the opening below the cover.
h. Approach road: The approach road from and to the work site shall never be
blocked by parking vehicles or stacking materials, etc. thus blocking the
movement in case of emergencies.
The Contractor shall provide sufficient canteen and sanitary facilities including
toilets, washing areas, and refuse containers to meet the requirements of project.
These facilities shall be maintained in a hygienic and well organized manner, and
inspected daily by contractor management staff. The waste management plan shall
provide details concerning the handling of human waste and construction debris.
These facilities will be detailed in the submissions associated with the site logistics
plan and shall meet the requirements of Indian regulations.
Daily and weekly safety inspections will focus specifically on maintaining a high level
of housekeeping on the project site. No smoking signs will be posted throughout
the project site. The Contractor will stress the importance of housekeeping as a
concurrent activity with construction task
12.2. Waste Management

Specific disposal requirement will be identified / provided to assist site
management. Sub-contractors and others will be clearly notified the goals to assist
the client in maintaining the site environment safe.
The waste management plan will observe three categories of waste:
a. Domestic and office wastes generally non-hazardous can be disposed of in
a simple disposable facility within waste containers as suitable.
b. Industrial (Non-hazardous) waste can also be disposed of in a simple
disposable facility.
c. Hazardous wastes, special or chemical, require disposal in accordance with
the environmental protection act to prevent any hazard to human health or
to the environment
Garbage chute shall be erected at suitable location so that the waste from the upper
floors can be collected and disposed off through the garbage chute from where it
can be carted away.
13.PROTECTION OF ENVIRONMENT
The Contractor understands that the Site is free from pollutants at the time of access
to the Site and commencement of the Works. The Contractor shall comply with all
Applicable Laws in relation to environment and shall ensure that the Site is and
remains free from pollutants at the competition of the Project. The Contractor shall
ensure inter alia, that neither the soil nor the ground water is polluted or
contaminated by fuels or lubricants emitted by machinery operated on the Site or
by other dangerous or poisonous substances which are or are deemed to be
hazardous to the environment. Notwithstanding the above, the Contractor shall
comply with all the directions and decisions of the Project Manager in this regard
and all applicable environmental legislations in relation to the same including
obtaining statutory consents and approvals as may be required.
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14.FIRST AID AND EMERGENCIES

Contractor shall provide required number of qualified person/s as First aiders for
rendering necessary first aid to people deployed at site if they are injured or become
ill at work along with sufficient supply of first aid kits in a well maintained first-aid
room. First Aid rooms should be clearly identified and of sufficient size to allow
access for a stretcher, wheelchair.
In the absence of dispensaries, clinics, or hospitals in proximity to the work site,
appropriate arrangement for the transportation of the injured personnel to a
physician or hospital must be provided for.
The names of first aid officers, first aid procedures and emergency contact phone
numbers should be part of the induction process and displayed in prominent
locations visible to all workers.
14.1. First Aid Kit

Regardless of the number of people there must be at least one first-aid box on site
and provision should be made for every person to have reasonably rapid access to
first aid. Each box should be placed in a clearly identified and readily accessible
location, and contain a sufficient quantity of suitable first-aid materials. Boxes and
kits should be checked frequently to ensure they are fully stocked and all items are
in a usable condition. Sufficient quantities of each item should always be available
in every first aid box or cabinet. Follow the table below as a guide line for First Aid
kit.
Numbers of People working at Site

Item
1-5 6-10 11-50 100 150
1 Guidance card individually wrapped 1 1 1 1 1
2 Sterile adhesive dressings 10 20 40 40 40
3 Sterile eye pads with attachment 1 2 4 6 8
4 Triangular bandages 1 2 4 5 8
5 Sterile coverings for serious wounds 1 2 4 5 8
6 Safety pins 6 6 12 12 12
7 Medium sized sterile un-medicated 3 6 8 10 12
8 Large sterile un-medicated dressings 1 2 4 6 8
9 X-large sterile un-medicated dressing 1 2 4 6 8

Sterile water in 300 ml disposable
10 1 1 3 6 6
containers, where tap water unavailable
14.2. Emergency
An emergency is an actual or imminent occurrence (such as an accident, fire, bomb
threat, gas and chemical explosion, flood or storm, collapse of a building or
structure) which:
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a. Endangers, or threatens to endanger the health or safety of persons, or

b. Destroys or damages, or threatens to destroy or damage property
Contractor shall prepare and Emergency response plan by identifying all potential
disasters and it is to be displayed prominently to instruct all workers and visitors.
Emergency plan must contain the following details.
a. The alarm signal for evacuation
b. The correct way to exit the building.
c. What you should do and what you should not do in an emergency.
d. The safe assembly point.
e. The site personnel in charge of emergencies
f. Contact for emergency and rescue services
g. A register of who is on site should be kept so that in the case of an
emergency everyone can be accounted for.
h. Undertake a head count to determine if all workers have been evacuated.
Emergency Contact Numbers:

In addition to the above the main contractor shall display Emergency contact
numbers in prominent location on the site.
Project name Project No.
The following are the business telephone numbers where project key personnel can
be reached at all times. In addition, the emergency telephone numbers of other
vital agencies are listed:
BUSINESS RESIDENCE
Project Manager
Owner Project Manager
Contractor Safety Officer
PMC Safety Officer
Fire officer
Security officer
OTHER EMERGENCY TELEPHONE NUMBERS
Fire :
Ambulance :
Doctor :
Hospital :
Police :
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Gas Company :
Electric Company :
Water Company :
Telephone Company:
Insurance Carrier :
Other :
15.SAFETY VIOLATIONS AND PENALTIES

Safety instructions and Non Conformance Reports will be utilized to formally notify
the contractor of safety issues in the specified formats.
15.1. Safety Improvement Notices:

It will be issued to the contractor immediately at site for any safety issues. This
notification requires an immediate written response regarding corrective action
taken as well as a specific time line for corrective action. These notices are primarily
for non compliance to safety problems for which time may be allotted for correction.
15.2. Non Conformance Reports (NCR)

NCRs will be issued for a severe safety problem or failure to comply with previous
Safety instructions. Immediate action is required and contractor is instructed to
cease the work if required depending on the severity in all related areas until the
correction is made and NCR is closed.
15.3. Penalties
Contractor shall be charged with penalties which are divided into 4 categories as
per the details given the appendix.
a. 3 star penalty of Tk: 3000/-
b. 2 star penalty of Tk: 2000/-
c. 1 star penalty of Tk: 1000/-
d. Normal penalty of Tk: 500/-
Ascentis shall issue a debit note containing the penalty amount and violation
reference, in the name of the Contractor signed by the Ascentis Site Safety In-
charge and the Project Manager. Ascentis Site Safety In-charge will then forward
the Contractors received copy to Ascentiss Commercial department for deduction
of the penalty from the R.A Bill or from any due payment of the Contractor. This
deduction shall be reflected in Contractors Payment Certificate.
3 Star Penalty Details:
a. Working at heights without safety belt
b. Falling objects on head without helmet
c. Electrical hazards
d. Mobile Equipment without proper documents etc
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e. Working in shaft, periphery walls and deep opening of floors without proper
platform, scaffold, safety belt, safety net, Work permit, unsafe safety belt,
unsafe scaffold items, Life line rope, Hand rails, Toe boards, Damaged jallies,
non-provision of safety nets
2 Star Penalty Details:
a. Damage of materials and property (small value items)
b. Hot work without proper documents & unsafe work
c. 1 Star Penalty Details:
d. Not closing chambers, earth pits and any other openings
e. Poor housekeeping, debris not removed, scrap & excess materials
f. Theft of small value items
Normal Penalty Details:
a. Working without PPE such as shoes, hand gloves, safety goggles, Ear muff,
Ear plug, Nose mask, Climbing ladder, Stand, unsafe PPEs
b. Damage of barricading
c. Damage of machines
d. Quarreling in sites
e. Damage of pipelines
f. Working without Flash back arrester hose conditions
g. Non-provision of Fire watcher
h. Improper cutting torch and holder
i. Not using proper welding shield & gas cutting goggles
j. Improper Illumination
k. Improper light fittings
l. Spoiling the floor like urinating in site, spitting on floors & walls, taking food
in buildings & smoking in site
m. Improper welding cable conditions, holder, lugs conditions
n. Unsafe grinder or any rotating machines without guards etc.
o. Gas cylinders kept unsafe, non-provision of fire extinguishers at site.
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PART 2
SPECIFIC HAZARDS
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16.IDENTIFYING HAZARDS, ASSESSING AND CONTROLLING RISKS
16.1. Hazards on Construction Sites

The majority of injuries, which occur on construction sites, are back injuries, sprains
and strains due to manual handling tasks such as lifting, pushing, pulling and
stretching. Statistics show that the most frequent ways construction workers are
killed are through:
a. Falling from heights
b. Electrocution
c. Being hit or crushed by powered mobile plant
Other hazards common in the construction industry are:
a. Falling objects
b. Structural collapse and collapse of trenches
c. Compressed air
d. Dangerous substances (paints, chemicals etc.)
e. Confined spaces
f. Welding fumes, gases and arcs
g. Explosive powered tools and lasers
h. Hazardous dusts, e.g. silica, asbestos, medium density fibre board (MDF),
synthetic mineral fibres (SMF)
16.2. Hazard Identification and Assessment

Before commencing tasks, all foreseeable hazards (for example, falling off a roof)
and actual risks (e.g. death, serious injury) should be identified and appropriate
safety measures to be put in place (e.g. installing guard railing).
This risk management process is made up of the following steps:
a. Identify the hazards.
b. Assess the risks arising from the hazard.
c. Implement appropriate control measures to eliminate or reduce the risks.
d. Monitor and review the control measures to ensure continual safety.
A hazard identification, risk assessment and control process should be carried out
by the contractor and should be documented.
Subsequent to the kick-off meeting, within the specified time period, the contractor
will also provide the list of tasks against which Work safety analysis shall be
submitted along with the expected time, when it would be submitted.
Control measures are selected by working through steps 1 to 6 of the risk control
hierarchy below, starting at elimination as the most desirable option and personal
protective equipment as the last resort.
16.3. Risk Control Hierarchy
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a. Elimination of risks by eliminating the hazard, plant, tool or substance, if
practicable. If this is not practicable, risk shall be reduced by one or
combination of:
b. Substitution by a less hazardous activity, plant, tool or substance
c. Isolation of the hazard to prevent or reduce exposure to it.
d. Engineering controls for example, exhaust ventilation for dusts, fumes or
vapours
e. Administrative controls - providing training, adopting safe work procedures
or instructions to minimise exposure to the hazard
f. Personal protective equipment to be used as a last resort and only when risk
has been reduced as far as practicable by one or a combination of the above
17.WORK SAFETY ANALYSIS

Contractors are often required to submit Work Safety Analysis before carrying out
their activities on construction sites.
A Work Safety Analysis sets out the work method in a logical sequence. The hazards
associated with each process are identified, and the measures for controlling these
hazards specified.
Any job or task, no matter how simple or complex, can be broken down into a series
of basic steps that will permit a systematic analysis of each part of the job for
hazards and potential accidents. The description of the process should not be so
broad that it leaves out activities with the potential to cause accidents and prevents
proper identification of the hazards; nor is it necessary to provide too fine a detail
of the tasks.
The aims of a Work Safety Analysis are to:
a. Describe the job or task to be undertaken.
b. Identify the resources, manpower and skills associated with the task.
c. Assess and select hazard controls as appropriate.
d. Systematically plan the job so it can be completed efficiently and effectively.
When developing Work Safety Analysis the following should be considered:
e. Its development and documentation prior to the commencement of the job.
f. Incorporation of information obtained from employees.
g. Risk assessment results should be incorporated.
h. Job procedure should be explained step-by-step in a logical sequence.
i. It should be read and understood by the employees, before commencement
of work.
j. It should be signed by the employees, once it has been read and understood.
k. Included as part of employee induction training.
l. Become part of the overall site safety plan written in pre developed chart or
format.
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18.WORK IN CONFINED SPACES
A confined space is a place with a restricted means for entry or exit, where harmful
substances, lack of oxygen and other hazards may increase the risk of injury to
those entering the space. In the construction industry confined spaces may be air
conditioning ducts, crawl spaces, pits, trenches, pipes, sewers or box beams.
All employees who are required to work in a confined space should receive full
information, instruction and training in relation to hazards and risks and be made
aware of the relevant risk assessment for the confined space work.
The risk assessment should include the following control measures.
An entry permit signed on and off by the immediate supervisor describing:
a. The confined space that the permit applies to
b. The measures for control of risks
c. The names of the employees approved to enter the space
d. The name of the stand-by person assigned to the confined space
e. The period of time for which the permit is valid
Stand-by arrangements for:
a. Continuous communication between the persons in the confined space and
a responsible person on the outside
b. Emergency procedures that can be initiated from outside the space
c. The procedure to know when employees have entered or exited the confined
space
d. Emergency procedures for rescue and first aid Always use an Air Quality
Monitor before entering a confined space.
18.1. Temporary Lighting and Ventilation:

The Contractor shall at its own cost, make necessary arrangements in respect of
the provision of adequate lighting and ventilation (natural as well as artificial) at all
places where its workmen are engaged for carrying out the Works in a proper, safe
and satisfactory manner. The Contractor shall also provide general lighting in
common areas such as entrances, staircases, etc with minimum LUX level
requirements besides illuminating the Works places.
19.MOTOR VEHICLES, TRANSPORTATION & ROAD SAFETY

A site traffic plan must be made to control all traffic on site and movement of
materials, parking etc.
a. Fitness of vehicle: All vehicles that are used on construction site must be in
fit condition and should carry proper fitness certificate.
b. Driving License: All drivers plying vehicles for site driving should be at least
18yrs old and must hold a valid and current driving license and those who
are driving vehicles of engineering plants and dampers should be 21 years
old and must hold valid and current driving license issued by the prescribed
licensing authority.
c. Driving rules: All drivers to follow the indications given by traffic signs,
comply with the traffic control signals.
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d. Loading: Vehicles should be loaded as per the loading capacity specified by
the manufacturer.
e. Checking: The driver must carry out the specified checks of the machinery
or vehicles before starting the days work. The usual checks are Horn,
Emergency brakes, Steering, Wheel brakes, Wiper, electrical lights, tire
pressure and water in radiator.
f. Maintenance: The supervisor should ensure the systematic maintenance
routine. Basic maintenance on a daily or weekly basis should be done by the
drivers.
Motor equipment left unattended at night near areas where work is in progress must
have appropriate lights, reflectors or barricades to identify the locations of the
equipment. A safety tie rack, cage, or equivalent protection must be used when a
worker is inflating, mounting, tires installed on split rims or rims equipped with
locking rings.
Heavy machinery that is suspended or held aloft by the use of slings, hoists, or
jacks must be blocked or cribbed to prevent falling or shifting before employees are
permitted to work under them. Bulldozer and scraper blades and similar equipment
shall be either fully lowered or blocked when being repaired or when not in use. All
controls must be in the neutral position and the motor stopped and brakes set,
unless work being performed requires otherwise. Parked equipment must be
checked and parking brakes set. All cab glass shall be safety glass. All vehicles must
have a service brake system, an emergency brake system, and a parking brake
system. Vehicles that require additional light shall have at least two headlights, as
well as brake lights.
Other standard vehicles equipment such as seat belts, rear-view mirrors and safety
latches on operating levers shall be in accordance with standard vehicle codes, and
state-inspected where appropriate.
The following points can be considered as minimum guideline for the transportation
within the site.
a. Materials should be properly loaded considering its weight, dimension,
capacity of the carrier, center of gravity of load, clearance required for
safety, etc.
b. Trailer and other transport vehicles should be in good working conditions.
c. All vehicles must have efficient brakes, horns, lights.
d. The transport vehicles should not be overloaded. No material should project
above the height of side panel or beyond the side panels. Materials may be
allowed to project maximum 1-1/2 M at the back of deck. Red caution flag
or red lamp in the nights should be displayed on the projected end.
e. The vehicle should not ply beyond the permissible speed limit. Speed limits
inside site premises should be strictly followed.
f. The driver should observe instructions for crossing the level crossing,
overtaking and taking turn, etc.
g. None should get in or get down from a moving vehicle.
h. No one should sit on the sides of the panels or on the top of drivers cabin.
i. No one should sit near the load or over the load where there is possibility of
rolling or shifting due to sudden application of brakes.
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20.HEIGHT SAFETY
Falls of people or objects from a height represents a serious health and safety risk
in the Construction Industry. More than half of the falls that occur in the
Construction Industry are from heights. Falls can occur from ladders, roofs, scaffold
or mobile platforms, when climbing stairs, or from incorrectly erected equipment. A
variety of injuries can occur as a result of a fall from height. The injuries range from
short-term minor injuries to more permanent, severe disabilities or even death.
The following situations are particularly hazardous:
a. Work near unprotected open edges of floors or roofs.
b. Work near unguarded holes, penetrations and voids.
c. Work near unguarded excavations, trenches, shafts, lift wells.
d. Work from unstable structures (for example, incomplete scaffolding).
e. Work on, or near fragile, brittle surfaces (for example, cement sheet roofs,
fibre glass roofs, skylight).
f. Work from unprotected formwork decks.
Generally, fall protection must be provided for anyone who could fall 1.8 meters or
more. However, if the type of work makes it difficult for a worker to be fully aware
of the location of the platform edge (for example, welding, Oxy acetylene cutting
and other work involving restricted vision) fall protection should be provided
regardless of height.
The Contractor shall at its cost provide steel scaffolding, staging, guard rails,
barricades and safety barriers around all openings and at all edges, temporary stairs
and other temporary measures required during construction. The supports for the
scaffolding, staging, guard rails, barricades and safety barriers and temporary stairs
shall be strong, adequate for the particular situations, tied together with horizontal
pieces and braced properly. The temporary access to the various parts of any
building under construction shall be rigid and strong enough to avoid any situation
of mishaps. The entire scaffolding arrangement together with the staging, guard
rails, barricades and safety barriers, and temporary stairs shall be to the Approval
of the Project Manager which approval shall not relieve the Contractor of any of its
responsibilities, obligations and liabilities for safety and for timely completion of the
Works. The use of wooden scaffolding on the Site is strictly forbidden.
20.1. Preferred Methods of Preventing Falls

If the risk cant be eliminated, it should be reduced by:
a. Arranging for the work to be done on ground or on a safe, solid surface (i.e.
Solid construction, has a surface which is capable of supporting people,
materials and any other loads applied to it)
b. Properly erected scaffolds or perimeter guard railing
c. Other temporary work platforms, such as elevated work platforms (EWP)
d. Other means, such as industrial rope access systems, safety harness etc.
e. Tying of thick rope along the edge of the periphery (life line).
21.LADDERS
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Ladders are primarily a means of access, not a work platform, and should only be
used for light work where hand hold and stability can be maintained and only if it is
not practicable to use other temporary work platforms.
When working on a ladder make sure that:
a. It is placed at a slope of 4 (vertical) to 1 (horizontal).
b. It is on a stable, firm footing and secured top and bottom against movement.
c. Both hands are always used to ascend and descend.
d. All work is done facing the ladder.
e. Only tools that are easily operated with one hand are used.
f. Both feet rest on the ladder and are no higher than the third tread from the
top plate of a step ladder or 900 mm from the top of a single or extension
ladder.
a. Three limbs are on the ladder where practicable and use tool belts to keep
hands free.
b. Over reaching is avoided (the belt buckle should always be within the stiles
of the ladder)
c. Work is not conducted above another person.
d. Not more than one person is on the ladder at any time.
22.SCAFFOLDING
Scaffolding is a temporary structure for supporting access platforms or working
platforms. For work above 2.5m above a floor level proper scaffolds need to be
erected.
22.1. Materials and Supervision

Sufficient sound material must be provided for a scaffold to be strong and stable
enough for the job. Wherever timber is used for any kind of scaffolding purpose, it
must be of the right type for the job be free from back and must not be painted so
that any defects are hidden. Scaffold tubes and fittings must not be bent, distorted
or unduly rusty.
Scaffolds must be erected, altered or dismantled only under competent supervision
and as far as possible, by experienced persons. All scaffolding materials must be
inspected before use to check that they are up to standard. All inspected scaffolds
must bear a sign ready for use.
22.2. Standards or Uprights, Ledgers and Putlogs

Scaffold standards should be vertical and spaced closely enough for the intended
use of the scaffold.
Base plates must be used. Timber sole plates should also be used to distribute the
load from the standard over a wide area, as well as to offset possible local
subsidence.
Ledgers must be level and fixed to standards with right-angle couplers.
Putlogs and transoms must be firmly fixed to ledgers or standards.
56
The flattened end of the putlog must be pushed right into the wall to provide
maximum support.
Putlogs and transoms should be spaced according to the expected load and the
thickness of the boards to be used in the platform.
In normal use, putlogs and transoms should be spaced so that the spans of scaffold
boards should not be greater than:
a. 32mm boards: 1m
b. 38mm boards: 1.50 m
c. 50mm boards: 4.60 m
Work on any scaffold shall allow only if
a. On a stable, level foundation with proper base plates.
b. Complete, properly braced and tied to the supporting structure.
c. Not overloaded (225 kg max. per platform, per bay for light duty scaffold)
(450 kg max. per platform, per bay for medium duty) (675kg max per
platform, per bay for heavy duty).
d. Fully planked and fitted with guardrails, mid-rails and toeboards on the
working deck wherever a person or material could fall more than 1.8 metres.
e. Fitted with a safe, secure temporary stairway or ladder to access the working
deck.
f. Scaffolding components must not be located within 4.0 metres of any
conductors of an overhead electrical power line.
A tag mentioning Scaffold Incomplete/Do Not Use must be put on defective
or incomplete scaffolding and the same shall not be used for any activity.
22.3. Additional Requirements for Mobile Scaffolds

a. Follow the manufacturers/suppliers written instructions for erection, use and
dismantling.
b. Mobile scaffolds should be used only on a hard, level surface.
c. The wheels of a mobile scaffold should be locked against any possible
movement. before using the scaffold, and should remain locked when not in
use.
d. Do not relocate a mobile scaffold unless all items have been secured against
falling.
e. No person should be on a mobile scaffold when it is being moved.
f. All mobile scaffolds should have a safe, secure means of access to the
working platform.
g. Do not locate a mobile scaffold closer than 1 metre to any slab edge,
penetration or other step down, unless a positive means to prevent it
crossing that point, such as a fixed fence, rail or raised edge, is in place.
h. When moving a mobile scaffold, stay well clear of power lines (the highest
part of the scaffold should come no closer than 4m).
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22.4. Suspended Scaffolds
Before using a Suspended Scaffold make sure that:
a. A written hand-over certificate has been provided by the installer.
b. Operators have written authorization from their employer and are suitably
trained.
c. It has had its daily pre-operational check as set out in the operators manual.
d. The cradle is not overloaded above its rated safe working load.
e. The cradle has meshed guardrails and solid flooring to ensure that materials
cannot fall through.
f. The area below the cradle is protected by a catch platform or is isolated so
no-one can be injured from falling material or debris.
g. There are suitable lateral restraints to stabilize the cradle during use.
h. Where access to and from the cradle cannot be gained from the ground or a
protected platform, the cradle must be securely tied to the building and
properly anchored safety harness and lanyards must be worn and used when
climbing in and out of the cradle.
i. Suspended scaffolds should be subject to weekly inspections by a competent
person, in addition to daily operators checks.
j. Cantilever, Jib figure and Bracket scaffolds:
k. Cantilever or jib scaffolds must be anchored to a structure which is strong
enough to carry the total load Outriggers must be long enough and strong
enough and the scaffold must be braced to ensure stability.
l. Figure or bracket scaffolds supported by dogs or spikes must not be used if
there is any danger of these pulling out of the brickwork or stone-work.
23.CRANES, HOISTS AND LOAD SHIFTING EQUIPMENT

Safety is critical in the operation of plant and equipment such as cranes, forklifts,
elevating work platforms, excavators, backhoes, hoists etc. When any plant is to be
used on site, an employer must ensure that the risks to health and safety arising
from plant in use and systems of work associated with the plant are minimized. A
certificate of competency as per the rules and regulations pertaining to the
respective plant and machinery to be submitted by the contractor.
23.1. Mobile Plant Safety

Mobile Plant must meet the same criteria for all other plant, including:
a. Making sure that it is serviced and maintained in accordance with the manual
and that current records are kept.
b. The system for the daily inspection of the plant.
c. Risk assessment for the use of the plant at your site.
d. The provision of the relevant safety equipment for use, i.e. Harness, flashing
lights, beepers, reversing alarms etc.
e. Visual inspection prior to first use.
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f. Forklifts and earthmoving equipment should be fitted with overhead
protective devices to stop objects falling on the operator and roll over
protection (ROPS).
g. Always obey the rules for operating mobile plan near overhead power lines.
23.2. Crane Safety

a. Only persons with a relevant Certificate of Competency can operate cranes.
b. All cranes should be subject to a daily checklist/ logbook completed by the
operator.
c. Make sure that the set up area has been inspected for potential hazards and
that inspection is documented.
d. Make sure the counterweight slewing area is clear of obstacles and is
barricaded.
e. Make sure that loads do not pass overhead workers.
23.3. Lifting Gear

a. All lifting gear (shackles, slings, wire rope) should be inspected regularly by
a qualified and competent person. The inspection details should be recorded
and the item tagged.
b. Load hooks should be fitted with a safety catch, particularly where there is
a chance of the slings being displaced.
23.4. Safe Operation of Earthmoving Equipment

a. Operators must be suitably qualified.
b. Never carry passengers unless there is a passenger seat fitted.
c. Always wear the seatbelt (where fitted).
d. Always take care to know your operating area never back up until you are
certain it is safe Always shut down the plant and remove the ignition key
when you leave the machine unattended.
e. Ground your attachments and booms before vacating the machine.
f. Know the machines roll-over limits and stay well within them.
g. Stay a safe distance away from the edge of embankments. Be sure that the
boundaries of your operating area are clearly marked.
h. When descending a grade, use the same gear you would use to climb it.
i. Always obey speed limit restrictions.
j. Operators to wear high visibility vests at all times.
23.5. Safe Operation of Forklifts

a. Operators must hold a Fork-lift Certificate of Competency (LF)
b. Passengers must never be carried on forklift trucks.
c. Always wear the seatbelt (where fitted).
d. Lower the load before travelling and/or turning.
e. When travelling, lower the fork as close to the ground as is practicable.
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f. Forklifts should never be used over terrain for which they have not been
designed
g. When leaving the forklift unattended, lower the tines, turn the gas bottles
off and remove the ignition key.
23.6. Safety of Hoist ways, Platform and Cage:

Hoist ways must be enclosed wherever access is provided or wherever persons could
be struck by the platform or other moving parts. Gates must be fitted in the
enclosure at all landing places and must normally be at least 2m high, but gates
910 mm high are acceptable where persons are not at the risk of falling down the
hoist-ways or coming into contact with moving parts. Gates must be kept closed
except for the movement of persons and materials; it is the duty of all persons to
see that this id done
Hoists platforms and cages must be fitted with a device capable of supporting them,
fully loaded, should hoists, ropes or driving gear fail. Hoists must be fitted with ver-
run stops at the top.
23.7. Operation of Hoists

Hoists must only be capable of being operated from one position at a time, whether
by rope, lever or switch. Hoists must not be operated from the cage.
Where the hoist driver cannot see the platform or cage during it s movement, a
signaling system, which covers all landing places, must be used.
The platform of materials or goods hoists must carry a notice stating the safe
working load and that the passenger must not ride on platform
The safe working load must not be exceeded except for test purposes.
Cages for passengers hoists must carry a notice stating the safe working load and
the number of passengers permitted.
No greater number of passengers may be carried and safe working load must not
be exceeded except for the test purposes.
24.BARRICADES
Contractor shall at its cost erect and maintain barricades required in connection with
its operation to guard or protect,
a. Hoisting areas.
b. Areas adjudged hazardous by contractors safety management and/ or
Project Managers Inspectors.
c. Owners existing property subject to damage by the contractors operations.
24.1. Guarding of floor opening and floor holes

Every temporary floor opening shall be guarded by either by a railing with toe board
on all exposed sides, or a floor hole cover of adequate strength and it should be
hinged in place.
Barricades must be strong enough to carry the weight of people.
Every stairway floor opening shall be guarded by a railing on all exposed sides,
except at entrance to stairway. Every ladder way floor opening or platform shall be
60
guarded by a guard railing with toe board on all exposed sides (except at entrance
to opening) with the passage through the railing either provided with a swinging
gate or so offset that a person can not directly into the opening.
24.2. Guarding if open-side floors and platform

Every open-sided floor or platform 120cm or more above adjacent floor or ground
level shall be guarded by a railing (or the equivalent) or all open sides except where
there is entrance to ramp, stairway or fixed ladder. The railing shall be provided
with a toe board beneath the open sides wherever,
a. Persons may pass,
b. There is moving machinery and
c. There is equipment with which failing materials could create a hazard
25.EXCAVATION AND SHORING

All trenches and excavations should be made safe and provided with a ground
support system, a steel shield or all walls to be benched or battered back at a safe
angle.
Prior to excavating, a site investigation should be carried out to determine:
a. Nature of the ground (soil type, rock, water table)
b. Possibility of flooding from any water source.
c. The existence of underground services (gas, electricity, pipelines, sewer)
d. Proximity of other excavations and other point sources of instability
e. The possibility of natural or artificial hazards (e.g. ground contamination)
A risk assessment for all trenching/excavation tasks should be completed based on
the results of the site investigation. The risk assessment should include control
measures for the safe use of excavation plant.
Employees should be made aware of the risk assessment relevant to their trenching
or excavation work.
All trenching and excavation operations should undergo a daily checklist system to
ensure that the following safety requirements are observed:
No person enters an unsupported section.
Trenching supports are appropriate to the conditions. (i.e. The need or otherwise
for trench shields, close sheeting, benching or battering)
Soil heaps are properly positioned at least 0.9 metres from the edges of the trench
Safe ladder access is provided into the trench.
All workers wear safety helmets.
No person is working alone in an excavation.
Persons do not remain in close proximity to where an excavator is operating.
Workers in excavations are not exposed to an accumulation of hazardous fumes
including fumes from petrol or diesel vehicles.
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26.HANDLING AND STORAGE OF MATERIALS
26.1. Cement
Storage and stacking:
Cement shall be stored at the work site in a building or a shed which is dry, leak
proof and moisture proof. The building or shed for storage should have minimum
number of windows and close fitting doors and these should be kept closed.
Cement received in bags shall be kept in such a way that the bags are kept free
from the possibility of any dampness or moisture coming in contact with them.
Cement bags shall be stacked off the floor on wooden planks in such a way as to
keep them 150 to 200mm clear from the floor and space of 450mm minimum shall
be left all round between the exterior walls and in the stacks. In the stacks the
cement shall be kept close together to reduce circulation of air as much as possible.
Owing to pressure on bottom layer of bags sometimes warehouse pack is
developed in these bags. This can be removed easily by rolling the bags when
cement is taken out for use.
The height of stack shall not be more than 15 bags to prevent the possibility of
lumping up under pressure. The width of the stack shall be not more than four bags
length or 3m. In stacks more than eight bags high, the cement bags shall be
arranged alternately lengthwise and crosswise so as to tie the stacks together and
minimize the danger of toppling over.
For extra safety during monsoon or when it is expected to store for an unusually
long period, the stack shall be completely enclosed by a water proofing membrane
such as polyethylene, which shall close on the top of the stack. Care shall be taken
to see that the waterproofing membrane is not damaged any time during the use.
Drums or other heavy containers of cement shall not be stacked more than two
layers high.
The manner of storage shall facilitate the requirement that lots of cement received
are removed and used more or less in the order in which they are received.
Handling
Hooks shall not be used for handling cement bags unless specifically permitted by
the engineer-in-charge.
26.2. Polyethylene pipes

Storage & stacking:
Black polyethylene pipes may, be stored either under cover or in the open. Natural
polyethylene pipes however, should be stored under cover and protected from direct
sunlight.
Coils may be stored either on edge or stacked flat one on top of the other, but in
either case they should not be allowed to come into contact with hot water or steam
pipes and should be kept away from hot surface. Straight lengths should be stored
on horizontal racks giving continuous support to prevent the pipe taking on a
permanent set.
Storage of pipes in heated areas exceeding 270 C should be avoided.
Handling:
Removal of pipe from a pile shall be accomplished by working from the ends of the
pipe.
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26.3. Pipes of conducting materials
Pipes shall be stacked on solid level sills and contained in a manner to prevent
spreading or rolling of the pipe. Where quantity storage is necessary suitable
packing shall be placed between succeeding layers to reduce the pressure and
resulting spreading of the pile.
In stacking and handing of pipes and other conducting materials the following
minimum safety distances shall be ensured from the overhead power line:
a. 11KV and below 40m
b. Above 11and below 33KV 60m
c. Above 33 and below 132KV 70m
d. Above 132 and below 275KV 70m
e. Above 275and below 400KV 50m
Handling:
Removal of pipes from a pile shall be accomplished by working from the ends of the
pipe. During transportation, the pipes shall be so secured as to ensure against
displacement.
26.4. Paints, Varnishes and Thinners

Paints, varnishes lacquers, thinners and other flammable materials shall be kept in
properly sealed or closed containers. The containers shall be kept in a well ventilated
location, free from excessive heat, smoke, sparks or flame. The floor of the paint
stores shall be made up of 10cm thick loose sand and stored in a collection drip pan
to prevent leakages to the ground and/or the soil.
Paint materials in quantities other than required for daily use shall be kept stocked
under regular storage place.
Where the paint is likely to deteriorate with age the manner of storage shall facilitate
removal and use if lots in the same order in which they are received.
Temporary electrical wiring / fittings shall not be installed in the paint store. When
electric lights, switches or electrical equipment are necessary, they shall be of
explosion proof design.
Handling:
Ventilation shall be adequate to prevent the accumulation of flammable vapors to
hazardous levels of concentration shall be provided in all areas where painting is
done.
When painting is done in confined spaces where flammable or explosive vapors may
develop any necessary heat shall be provided through duct work remote from the
source of flame.
Sources of ignition such as open flame and exposed heating elements shall not be
permitted in area or rooms where spray painting is done nor shall smoking be
allowed there.
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Care should be taken not to use any naked flame inside the paint store. Buckets
containing sand shall be kept ready for use in case of fire. Fire extinguisher when
required shall be of foam type confirming to accepted standards.
Each workman handling lead based paints shall be issued liter milk per day for
his personal consumption.
26.5. Bitumen, Road Tar, Asphalt

Drums or containers containing all types of bitumen, road tar, asphalt etc. shall be
stacked vertically on their bottoms in up to 3 tiers. Leaky drums shall be segregated
and either their contents shall be emptied into intact drums or contained in larger
containers. All spillages or leakages onto natural soil shall be immediately cleaned
up and placed in a contained area. Empty drums shall be stored in pyramidal stacks
neatly in rows.
Handling:
Bitumen / Tar Bitumen / tar shall not be heated beyond the temperature
recommended by the manufacturer of the product. While discharging heated binder
from the boiler, workers shall not stand opposite to the jet so as to avoid the
possibility of hot binder falling on them. The container shall be handled only after
closing the control valve. While handling hot bitumen / tar, workers shall exercise
scrupulous care to prevent accidental spillage thereof. The buckets and cans in
which the hot material is carried from boiler shall be checked before use to ensure
that they are intact and safe. Mops and other applicators contaminated with
bituminous materials shall not be stored inside buildings
26.6. Bituminous roofing felts

Bituminous roofing felts shall be stored away from other combustible, flammable
materials. For long storage it shall be kept under shade.
Handling:
Bituminous roofing felts should be handled in a manner to prevent cracking and
other damages
26.7. Flammable materials

In addition the following provisions shall also apply:
Outdoor storage of drums required some care to avoid contamination because
moisture and dirt in hydraulic brake and transmission fluid, gasoline or lubricants
may cause malfunction of failure or equipment with possible danger to personnel.
The storage area should be free of accumulations of spilled products, debris and
other hazards and compressed gases and petroleum products shall not be stored in
the same building or close to each other.
Handling:
Petroleum products delivered to the job site and stored there in drums shall be
protected during handling to prevent loss of identification through damage to drum
markings, tag, etc. Unidentifiable petroleum products may result in improper use
with possible fire hazard damage to equipment or operating failure.
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Workmen shall be required to guard carefully against any part their clothing
becoming contaminated with flammable fluids. They shall not be allowed to continue
work when their clothing becomes so contaminated. All flammable and toxic liquids
shall be stored in suitable collecting drip pans to avoid spill contamination into the
ground/soil.
27.ELECTRICAL SAFETY
The National Indian electric codes and regulations shall apply to all permanent and
temporary electrical installations. All wires shall be color coded in accordance with
the national codes and all temporary power systems shall be properly earthed.
Periodic inspections and maintenance to be done to keep all the electric tool and
system in proper operating condition.
27.1. Plugs and Fuses

The electricity supply to the tool must be drawn from the socket outlet only, into
which a plug is inserted. The fuse rating should not exceed twice the normal load
current of the tool as indicated in the rating plate.
27.2. Electrical installations

Following points are to be considered as guide lines during electrical installation
fixing:
a. Electrical appliances and outlets should be marked clearly to indicate their
purpose and voltage.
b. Bare conductors or other bare current carrying parts of equipment should
not be permitted unless adequate precautions are taken to prevent direct or
indirect contact for example by fencing, screening or positioning.
c. Lamps and lamp fittings for general lighting should be installed not less than
2.5 m above the ground or floor wherever practicable.
d. Since electrical fittings are easily damaged by the rough work and severe
conditions prevailing on sites, fittings should be of weatherproof type.
e. Flexible cables used for portable apparatus should have an earthing
conductor.
f. All wiring should be supported on proper insulated supports and not
looped/twisted over nails, etc.
g. Overhead lines should be carried on support of adequate strength and at a
height that prevents contact with persons or equipment passing underneath.
h. Flexible cables should not be used to lift a portable tool.
i. Motors, switch gears and distribution apparatus should be protected against
dripping and splashing water, particularly in pump rooms.
j. Fuses, motors, gears, etc, should bear clear marking of the specifications
indicating their current rating and whether they are of the fast or slow
braking type and as far as possible their rated braking capacity.
k. Hand lamps should be equipped with a strong cover of glass or other
transparent material and portable lamp holders should have all current
carrying parts enclosed with an insulated handle.
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l. All electrical equipment should be inspected before it is used to ensure that
it is suitable for its proposed use.
m. All conductors and equipment should be considered to be live unless there
is certain proof to the contrary.
n. Temporary connections are to be given as per standard practice and should
be disconnected after completing the work for which it is laid.
27.3. Electrical Works

All work connected with electricity operated equipment and electric power supply
should be done by a licensed electrician only. Motors, gears, transmission electric
wiring and other dangerous part of electrically operated equipment should have safe
guards for preventing free access of workers to such parts. Proper warning signs
should be displayed wherever live circuits exist near work area.
28.CONCRETE CONSTRUCTION
28.1. Mixers
All gears, chains and rollers of mixers shall be properly guarded. If the mixer has a
charging skip the operator shall ensure that the workmen are out of danger before
the skip is lowered. Railings shall be provided on the ground to prevent anyone
walking under the skip while it is being lowered.
All cables, clamps, hooks, wire ropes, gears and clutches etc. of the mixer, shall be
checked and cleaned, oiled and greased and service once a week. A trial run of the
mixer shall be made and defects shall be removed before operating a mixer.
When workmen are cleaning the inside of the drums and operating power of the
mixer shall be locked in the off position and all fuses shall be removed and a suitable
notice hung at the place.
28.2. Trucks
When trucks are being used on the site, traffic problems shall be taken care of. A
reasonably smooth traffic surface shall be provided. If practicable, a loop road shall
be provided to permit continuous operation of vehicles and to eliminate their
backing. If a continuous loop is not possible a turnout shall be provided. Backing
operations shall be controlled by a signalman positioned so as to have a clear view
of the area behind the truck and to be clearly visible to the truck driver. Movement
of workmen and plant shall be routed to avoid crossing as much as possible the
truck lanes.
28.3. Formwork
Formwork shall be designed after taking into considering spans, setting temperature
of concrete, dead load and working load to be supported and safety factor for the
material used for formwork.
All timber formwork shall be carefully inspected before use and members having
cracks and excessive knots shall be discarded
The vertical supports shall be adequately braced or otherwise secured in position
that these do not fall when the load gets released or the supports are accidentally
hit.
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Tubular steel centering shall be used in accordance with the manufacturers
instructions. When tubular steel and timber centering is to be used in combination
necessary precautions shall be taken to avoid any unequal settlement under load.
All centering shall be finally inspected to ensure that:
a. Footings or sills under every post of the centering are sound
b. All tower adjustment screws or wedges are snug against the legs of the
panels.
c. All upper adjustment screws or heads of jacks are in full contact with the
formwork.
d. Panels are plumb in both directions.
e. All cross braces are in place and locking devices are in closed and secure
position.
f. In case of chajjas and balconies the props shall be adequate to transfer the
load to the supporting point.
28.4. Ramps and gangways

Ramps and gangways shall be of adequate strength and evenly supported. They
shall either have a sufficiently flat slope or shall have cleats fixed to the surface to
prevent slipping of workmen. Ramps and gangways shall be kept free from grease,
mud, snow or other slipping hazards or other obstructions leading to tripping and
accidental fall of workman.
Ramps and gangways meant for transporting materials shall have even surface and
be of sufficient width and provided with skirt boards on open sides.
28.5. Pre-stressed concrete

In pre-stressing operations, operating, maintenance and replacement instructions
of the supplier of the equipment shall be strictly adhered to.
Necessary shields should be put up immediately behind the pre-stressing jacks
during stressing operations.
Wedges and other temporary anchoring devices shall be inspected before use.
The pre-stressing jacks shall be periodically examined for wear and tear.
A spreader beam shall be used wherever possible so that the cable can be as
perpendicular to the members being lifted as practical. The angle between the cable
and the members to be lifted shall not be less than 600.
Methods of assembly and erection specified by the designer shall be strictly adhered
to at site. Immediately on erecting any unit in position, temporary connections or
supports as specified shall be provided before releasing the lifting equipment. The
permanent structural connections shall be established at the earliest opportunity.
29.MASONARY WORKS
General: Depending on the type of wall to be constructed the height of construction
per day shall be restricted to ensure that the newly constructed wall does not come
down due to lack of strength in the lower layers. Similarly, in long walls adequate
expansion / crumple joints shall be provided to ensure safety.
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Opening in walls: Whenever making of an opening in the existing walls is
contemplated, adequate supports against the collapse or cracking of the wall portion
above or roof or adjoining walls shall be provided.
Guarding of wall openings and Holes: Wall opening barriers and screens shall be of
such construction and mounting that they are capable of withstanding the intended
loads safely. For detailed information reference may be made to good practice.
Every wall opening from which there is a drop of more than 120mm shall be one of
the following:
Rail, roller, picket fence, half door or equivalent barrier: The guard may be
removable but should be preferable be hinged or otherwise mounted so as to be
conveniently replaceable. Where there is danger to persons working or passing
below on account of the falling materials, a removable toe board or the equivalent
shall also be provided. When the opening is not in use for handling materials the
guards shall be kept in position regardless of a door in the opening. In addition a
grab handle shall be provided on each side of the opening. The opening should have
a sill that projects above the floor level at least 2.5cm.
Extension platform into which materials may be hoisted for handling, shall be of full
length of the opening shall be of full length of the opening and shall have side rails
or equivalent guards.
Every chute wall opening from which there is a drop of more than 120mm shall be
guarded by one or more of the barriers specified in 16.2.1 or as required by the
conditions.
30.HEALTH & HYGIENE STANDARDS
30.1. Drinking water

In every work place, there shall be provided and maintained at suitable places,
easily accessible to labour, a sufficient supply of cold water fit for drinking.
Where drinking water is obtained from an intermittent public water supply, each
work place shall be provided with storage where such drinking water shall be stored.
Every water supply or storage shall be at a distance of not less than 50 feet from
any latrine drain or any other source of pollution.
30.2. Washing facilities

In every work place adequate and suitable facilities for washing shall be provided
and maintained for the use of contract labour employee therein
Separate and adequate cleaning facilities shall be provided for the use of male and
female workers
Such facilities shall be conveniently accessible and shall be kept in clean and
hygienic condition.
30.3. Latrines and Urinals

Latrines shall be provided in every work place on the following scale namely:
a. Where females are employed there shall be at least one latrine for every 25
females.
b. Where males are employed there shall be at least one latrine for every 25
males.
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Provided that where the number of males or females exceeds 100, it shall be
sufficient if there is one latrine for 25males or females as the case may be upto first
100 and one for every 50 thereafter.
Every latrine shall be under cover and so partitioned off as to secure privacy and
shall have proper door and fastenings.
Construction of latrines: The inside walls shall be constructed of masonry or some
suitable heat-resisting non-absorbent materials and shall be cement washed inside
and outside at least once a year, latrines shall not be of standard lower than
borehole system.
Where workers of both sexes are employed, there shall be displayed out side each
block of latrine and urinal a notice in the language understood by the majority of
the workers for men only or for women only as the case may be.
The notice shall also bear the figure of man or woman as the case may be.
There shall be at least one urinal for male workers upto 50 and for female workers
upto 50 employed at a time, provided that where the number of male or female
workers as the case may exceed 500 it shall be sufficient if there is one urinal for
every 50 males or females upto the first 500 and one for every 100 or part
thereafter.
The latrines and urinals shall be adequately lighted and shall be maintained in a
clean and sanitary condition at all times
Latrines and urinals other than those connected with flush sewage system shall
comply with the requirements of Public Health Authorities.
Water shall be provided by means of tap or otherwise so as to conveniently
accessible in or near the latrines and urinals.
Disposal of excreta: Unless otherwise arranged by the local sanitary authority,
arrangements for proper disposal of excreta by incineration at the work place shall
be made by means of a suitable incinerator. Alternately excreta may be disposed of
by putting a layer of night soil at the bottom of pucca tank prepared for the purpose
and covering it with 15cm layer of waste or refuse and then covering it with a layer
of earth for a fortnight (then it will turn to manure). Alternatively, the contractor
shall provide movable toilet cabins. The sewage collected in the sewage tanks fitted
with the toilet cabins shall be evacuated every day.
The contractor shall at his own expense, carry out all instructions issued to him by
the Engineer-in-charge to effect proper disposal of night soil and other conservancy
work in respect of the contractors workmen or employees of the site. The contractor
shall be responsible for payment of any charges which may be levied by the
municipal or cantonment authority for execution of such on behalf.
30.4. Provision of shelter during rest

At every place there shall be provided free of cost, for suitable sheds two for meals
and other two for rest separately for the use of men and women labour. The height
of each shelter shall not be less than 3m from the floor level to the lowest part of
the shed roof. These shall be kept clean and the space provided shall be on the
basis of 0.6sqm per head.
Provided that the engineer-in-charge may permit subject to its satisfaction, a
portion of building under construction or other alternative accommodation to be
used for the purpose.
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30.5. Canteens
In every work place where the work regarding the employment of contract labour
is likely to continue for six months and where in contract labour numbering 100 or
more are ordinarily employed an adequate canteen shall be provided by the
contractor for the use of such labour.
The canteen shall be maintained by the contractor in an efficient manner.
The canteen shall consist of at least a dining hall, kitchen, storeroom, pantry and
washing places separately for workers and utensils.
The floor shall be made of smooth and impervious materials and inside walls shall
be lime washed or colour washed at least once a year. Provided that the inside walls
of the kitchen shall be lime washed every four months.
The premises of the canteen shall be maintained in a clean and sanitary condition
Suitable arrangements shall be made for the collection of disposal of garbage.
Waste water shall be carried away in suitable covered drains and shall not be
allowed to accumulate so as to cause nuisance.
The dining hall shall accommodate at a time 30% of the contract labour working at
a time.
The floor area of the dining hall, excluding the area occupied by the service counter
and any furniture except tables and chairs shall not to be less than 1sqm per diner
to be accommodated as prescribed in sub-rule (i)
There shall be provided and maintained sufficient utensils crockery, furniture and
any other equipment necessary for efficient running of canteen
The furniture, utensils and other equipment shall be maintained in a clean and
hygienic condition.
Suitable clean clothes for the employees serving in the canteen shall be provided
and maintained.
A service counter, if provided shall have top of smooth and impervious material.
e) Suitable facilities including an adequate supply of hot water shall be provided
for the cleaning of utensils and equipment.
A portion of the dining hall and service counter shall be partitioned off and reserved
for women workers in proportion to their number.
Sufficient tables stools or benches shall be available for the number of diners to be
accommodated as prescribed herein
The food stuff and other items to be served in the canteen shall be in conformity
with the normal habits of the contract labour.
The charges of food stuffs, beverages and other items served in the canteen shall
be based on No profit no loss and shall be conspicuously displayed in the canteen.
In arriving at the price of the foodstuffs and other article served in the canteen, the
following items shall not be taken in to consideration as expenditure namely:
a. The rent of land and building
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b. The depreciation and maintenance charges for the building and equipment
provided for the canteen.
c. The purchase, repairs and replacement of equipment including furniture,
crockery, cutlery and utensils.
d. The water charges and other charges incurred for lighting and ventilation
e. The interest and amount spend on the provision and maintenance of
equipment provided for the canteen.
The accounts pertaining to the canteen shall be audited once every 12months by
registered accountants and auditors.
30.6. Anti-malarial precautions

The contractor shall at its own expense, conform to all anti-malarial instructions
given to him by Engineer-in-charge including the filing up of any borrow pits which
may have been dug by him.
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APPENDIX - A
FORMATS
72
TABLE OF CONTENTS
FORMAT 1: SAFETY INDUCTION / TRAINING

FORMAT 2: WORK SAFETY & RISK ANALYSIS WORK SHEET
FORMAT 3: HOT WORK PERMIT
FORMAT 4: HEIGHT WORK PERMIT
FORMAT 5: NIGHT WORK PERMIT
FORMAT 6: NEAR MISS INCIDENT REPORT
FORMAT 7: ACCIDENT INVESTIGATION REPORT
FORMAT 8: SCAFFLODING INSPECTION CHECK LIST
FORMAT 9: COMPRESSED GAS CYLINDER INSPECTION CHECKLIST
FORMAT 10: CRANE & HYDRA CHECK LIST
FORMAT 11: LIFTING TOOLS AND TACKLES CHECK LIST
FORMAT 12: TOOLS AND EQUIPMENT INSPECTION CHECK LIST
FORMAT 13; SAFETY IMPROVENT NOTICE
FORMAT 14: MONTHLY SAFETY AUDIT CHECK LIST
FORMAT 15: MONTHLY SAFETY REPORT
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PROJECT NAME
SAFETY INDUCTION / TRAINING

Contractor Name
Report No: ___ - CON IND - ___
Sub Contractor name
Location Date
No: of supervisors No: of workers
Safety Induction given by Designation
Minimum points to be discussed

General Safety Rules Personal Protective Equipment
Housekeeping and waste disposal Scaffolding and ladders
Working at Height Hot work and gas cutting
Electrical Safety First aid and Accident Reporting
Lifting practices Fire prevention and protection
# Name Designation Signature
Name and Signature of the Instructor Reviewed by (ASC)
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PROJECT NAME
WORK SAFETY & RISK ANALYSIS WORK SHEET (Page 1 of 2)
JSA Title Contractor Name
Validity From To Location
This JSA covers
PPE Requirements
Permits Required (Tick applicable)
Special Tool or Equipment Required
1. (Eg: Lighting, Scaffolding, Ventilation fans etc...)
Confined Space
2. 1.
Hot Work
3. 2.
Excavation
4. 3.
Height Work
5. 4.
Night Work
Fire/Emergency Equipment requirements
Hazardous Materials (Attach MSDS)
Potential Environmental Hazards (Eg: Fire Extinguisher, rescue gear etc...)
1. 1.
Air pollution dust
2. 2.
Noise pollution
3. 3.
Spills
Other Potential Hazard to consider Any Other Comments
Electrical Light or Dark
Chemical Dust/Fume
Manual Handling
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Project Name
WORK SAFETY & RISK ANALYSIS WORK SHEET (Page 2 of 2)
JSA Title Date Contractor Name
Validity From To Location
New Risk
Risk Rating
Rating Responsible
Step # Job/Task Hazards` Control Measures
R= R= person
P S P S
P*S P*S
Risk Rating Scale
Likelihood or Probability (P) Severity (S) Risk Rating( R ) = Probability(P)* Severity(S)

0-No Risk Impossible 0-No Impact 0-1 Means No Further Action Required
1 Low Risk Impossible 1-Minor Injury 2-4 Means Acceptable Level of risk. Ensure that
personnel are competent and adequately briefed on
2 Moderate Risk Possible 2- Minor Injury, Lost Time residual risk and that control measures are reviewed
regularly
3 Likely/Occasional Occurrence Likely 3-Severe Injury
4 Highly Likely /Regular Occurrence >4 Means Unacceptable Level of Risk. Revisit
4-Multiple Severe Injury/Fatality
Predictable design and review available control measures
5- Inevitable Inevitable 5-Multiple Fatality
Risk Rating ( R ) = Consequences + Probability + Frequency ( C + P + F )
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PROJECT NAME
HOT WORK PERMIT
Contractor Name
Permit No: ___ - CON HWP- ___
Sub Contractor
name
Location Date of Work
Person in
Hot work required for
Charge
Please authorize Hot work subject to precautionary measures as specified being undertaken
Submitted by
Sign & Date
(Name)
ACT Review and approval
The Hot Work as detailed above is approved for the date specified, subject to the following precautionary measures
being completed
Safety Manager
Sign & Date
(ASC)
# Description Yes No
Work area cleared of all flammables and combustibles or protected by fire

1
resistant shields
2 Wall/Floor openings covered
3 Barricades and signage in place
4 Fire protection equipment (Fire extinguisher) provided Nos- _____
5 All equipments are in good working condition
6 Necessary PPEs are provided
7 Any other hazardous operation/Material in the area stopped/removed
8 Any other approval required.
9 Adequate ventilation is available if work is in confined space.
On completion of Work
The work has been completed at the work location and has confirmed that there is no risk of fire or explosion
Date
Name and Sign
Completed
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PROJECT NAME
HEIGHT WORK PERMIT
Contractor Name
Permit No: ___ - CON HTP- ___
Sub Contractor
Name
Location Duration
Height work Person in

required for Charge
Please authorize Height work subject to precautionary measures as specified below being undertaken
Submitted by
Sign & Date
(Name)
# Description Yes No
1 Scaffolding is safe and /Sturdy with secure working platform
2 Safety nets are provided
3 Railings and life line ropes are fixed securely around outer periphery.
4 Safety harness/Safety belts are provided
5 Other PPEs are provided
6 Proper lighting arrangements are provided for working in night
7 House keeping done for easy movement of personnels
8 Any other precautions (Mention below)
The Height Work as detailed above is approved for the duration specified, subject to the precautionary measures
being completed
Safety Manager (ASC) Sign & Date
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PROJECT NAME
NIGHT WORK PERMIT

Contractor Name
Permit No: ___ - CON NWP- ___
Sub Contractor
Name
Location Date of Work
Person in
Activities
Charge
Please authorize to work in night subject to precautionary measures as specified being undertaken
Submitted by
Sign & Date
(Name)
# General Requirement: Yes No
1 Sufficient Lighting Provided:

2 Area to be cleaned after the work:
3 PPEs are to be provided
4 Tools and equipments are in good working condition
5 First aider available.
6 Emergency Vehicle:
7 Vehicle No.:
8 Details of Manpower
9 Any other precautions (Mention below)
The Night Work as detailed above is approved for the day specified, subject to the above precautionary measures
being completed
Safety Manager (ASC) Sign & Date
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PROJECT NAME
NEAR MISS INCIDENT REPORT
Contractor Name Report No: ___ - CON NMS - ___

Sub Contractor
Date of incident
Name
Location of Incident
Equipments involved
Name/s of the Observer or the persons involved Company Name
Brief description of the incident List of factors contributing to incident
What action was taken / suggested
Recommendations to prevent recurrence
Responsible person Target date for the completion
Submitted by (Contractor) Reviewed by ( Ascentis )
Name
Designation
Date
Work done as per recommendation

YES NO
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PROJECT NAME
ACCIDENT INVESTIGATION REPORT

Contractor Name Report No: ___ - CON AIR - ___
Sub Contractor Name Date submitted
Location of Accident
Injured person
Employee # / ESI #
( if applicable)
Details of Injury
Evaluation of severity Major Serious Minor Frequent Occasional Seldom

Probability of occurrence
potential
Witness 1 Witness 2
Description of Accident
Possible contributing factors ( Tick as applicable)
Guarding inadequate Defective equipment / material Use of incorrect tool / equipment

Fire or explosion hazard Inadequate lighting / Ventilation Lack of risk assessment
Poor house keeping Exposure to Electricity Lack of PPE
Congested work area Inadequate training / Procedures Lack of supervision
Mention other reasons if any
Root causes Corrective action to prevent recurrence
Responsible Person/s for

Date due
corrective action
Name/s and
Sign and
designation of
date
Investigation team
Ascentis review
ACT concur with the root causes and corrective actions recommended to prevent recurrence Yes No
If no give reason :-
Safety Manager
Sign & Date
(ASC)
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PROJECT NAME
SCAFFLODING INSPECTION CHECK LIST

Contractor Name
Permit No: ___ - CON SCF - ___
Sub Contractor Name
Location Date of Inspection
Inspected by Next Inspection due
# Inspection Points Yes No Remarks
1 Scaffolding erected under the supervision of competent person.

Scaffolding is on a stable, level foundation with proper base plates and
2
capable of carrying maximum load.
3 Scaffold is vertical and adequate cross and horizontal bracings provided.
4 Hand rails and mid rails are fixed at correct height.
5 Ladder placed at correct angle.
6 Ladder projects 1m above the working platform.
7 Platform for working is at correct suitable height.
8 Toe boards are provided as per the requirement

For suspended scaffoldings life lines are to be firmly anchored to an
9
overhead structure.
10 Body harness and necessary PPEs are issued.
Scaffolding mentioned at the above location is inspected and complying with the standards and Ready to Use.
Safety Manager
Sign & Date
(ASC)
82
PROJECT NAME
COMPRESSED GAS CYLINDER INSPECTION CHECKLIST

Contractor
Name
Inspn: No: ___ - CON CGC - ___
Sub Contractor
Name
Location Date
1 Markings / Labeling on the cylinder body
1a Working pressure & test pressure (The date of last hydrostatic test)
1b Labeling (Label must clearly identify the cylinder content )
1c Cylinder serial number
1d Identification color of the cylinder must be as per gas cylinder rules
2 Cylinder body condition
2a Cracks, dents & corrosion on the cylinder body.

2b Oil, grease or other foreign matter on the cylinder valve & exterior.
2c Cylinders are leak proof
3 Marking on the valve
3a Manufacturers symbol
3b Working pressure
3c Name of the gas
3d LH or RH screw thread.
4 Valve condition
4a Outlet & inlet connection threads for cleanliness.

4b Thread condition.
5 Valve cap
5a Caps should be crewed when cylinder are not used.

6 Additional requirement for dissolved acetylene gas cylinder
The name of the manufacturer & the words. Acetylene properly

6a
compressed into porous substances.
Notes
1 The checklist does not relieve the user of his responsibility with respect to safety.
2 Domestic LPG cylinder is allowed for only cooking purpose.
Submitted by (Cont) Sign & Date
Reviewed by (ASC) Sign & Date
83
PROJECT NAME
CRANE & HYDRA CHECK LIST

Contractor Name
Instruction No: ___ - CON CNH - ___
Sub Contractor
Name
Location Date
Equipment details Registration #
Proper & valid load test certificate available from authorized

1
representative of chief inspector of factories.
2 Registration number written on front and back
3 Crane operator having HMV license & properly trained
4 Trained rigger available
5 Operator conversant with usage of load chart
6 Brakes and control valves are in proper working condition.
7 Wire ropes and other associated components are free from defects.
8 Maximum safe working load displayed

All guards such as guard over gears, rotating shaft etc. & hook locking
9
latch are in place.
10 Is there any leakage of diesel or other oils
11 Limit switches are in proper working condition
12 Electrical safety devices are in working condition
13 Date of last load test done
14 Other remarks if any ( Mention below )
The above Crane & Hydra found ( ) suitable ( ) not Suitable for use at site.
Submitted by
Sign & Date
(Cont)
Reviewed by
Sign & Date
(ASC)
84
PROJECT NAME
LIFTING TOOLS AND TACKLES CHECK LIST

Contractor Name
Instruction No: ___ - CON LTT - ___
Sub Contractor Name
Location Date
Equipment details Registration #
1 Proper and valid load test certificates available from authorized

representative of chief inspector of factories.
2 Maximum safe working load displayed on equipment.
3 All guards such as guard over gears, rotating shaft etc. are in place.
4 Wire rope without kinks /loose or broken strands.
5 Chain/hook without physical damage
10
11
12
13
The above Crane & Hydra found ( ) suitable ( ) not Suitable for use at site.
Submitted by
Sign & Date
(Cont)
Reviewed by
(ASC)
85
PROJECT NAME
TOOLS AND EQUIPMENT INSPECTION CHECK LIST

Contractor Name
Sub Contractor Inpection No: ___ - CON TEQ - ___
Name
Location Date
Equipment / tools
Registration #
details
1 Basic information of Equipment
1a Description/Specification
1b Sl: No
1c Make
1d Year of Manufacture
2 Details of major repairs or overhaul done
2a Date
2b Details of work done

Any performance test
2c
conducted
3 Document submitted
Manufactures test /
3a
Guarantee certificate
3b Replacement / Repairs
3c Performance test done
The above equipment/tool found suitable ( ) not Suitable ( ) for use at site.
Submitted by
Sign & Date
(Cont)
Reviewed by
Sign & Date
(ASC)
86
PROJECT NAME
SAFETY IMPROVENT NOTICE
Contractor Name
Instruction No: ___- CONINS - ___
Sub Contractor Name
Location Date
Issued to Designation
You are hereby instructed to correct / rectify the following unsafe act / condition
Person/s involved if any
Response required by
Safety Manager (ASC) Sign and date
PENALTY
The above unsafe act / condition is coming under ________ star category of Penalty and subsequently an amount of
INR _________/- is charged for the same. (Refer section 7 of ASC Safety Manual for penalty details)
Project Manager (ASC) Sign and date
CONTRACTORS ACKNOLEDGEMENT
Received by (Name)
Designation
Sign and date
Contractors corrective action
Completed on
Copy to (In case of penalty imposed) Commercial Manager, Project Director, Client
87
PROJECT NAME
MONTHLY SAFETY AUDIT CHECK LIST
Contractor Name Report No: ___ - CON ACL - ___
Location Date
Audit Memebrs
# Name Company Designation
Legends: A Adequate at the time B Needs Consideration
C Need immediate attention D- Not applicable Page 1 of 4
Status
# Inspection points Remarks
A B C D
1 General
1a Posters, safety signs and warning and are posted.

1b Emergency telephone numbers are posted.
1c Assembly points are identified and marked.
1d Safety meetings and tool box talks are held regularly.
1e Accident reporting procedures established
1f First aid kit available and adequately stocked
2 House Keeping
2a General neatness of work area
2b Projecting nails removed or bent over
2c Waste containers provided and used
2d Passageways and walkways clear
2e Cords and leads off of the floor
2f Sanitary facilities adequate and clear
3 Fire Prevention
3a Fire extinguishers identified, checked, charged and accessible
3b Hydrants clear access to public thorough fare open
3c NO SMOKING posted and enforced where needed
3d Flammable liquids properly stored
3e Hot work permit system implemented
Total of A, B, C, D
88
Page 2 of 4
4 Electrical Installation
4a No exposed electrical wires
4b No broken insulation on cords
4c Breaker panels have covers & breakers are labeled
4d Electrical dangers posted
4e No cracked or broken receptacle covers
5 Hand & Power Tools

5a Tools and cords in good condition
5b Proper grounding
5c All mechanical safeguards in use
5d Tools neatly stored when not in use
5e Right tool being used for the job at hand
5f Wiring properly installed
5g Flexible cords and cables protected from damage
6 Fall Protection
6a Safety rails and cables are secured properly
6b Employees below protected from falling objects
Are employees working more than 6' above a lower level protected by
6c
guardrails, safety nets, personal fall arrest system
6d Employees exposed to fall hazards are using body belts properly
7 Ladders
7a Ladders extend at least 1m above the landing
7b Ladders are secured to prevent slipping, sliding, or falling
7c Properly secured, top and bottom
7d Stepladders fully open when in use
7e Ladders with split or missing rungs taken out of service.
8 Scaffolding
8a All scaffolding erection properly supervised
8b Erected on sound rigid footing & Tied to sound structure as required
8c Scaffold plumb and square, with cross-bracing
8d Guardrails, intermediate rails, toe boards and screens in place
8e Planking is sound and sturdy
8f Proper access provided
9 Floor & Wall Openings

9a All floor or deck openings are planked over or barricaded
9b Perimeter protection is in place
9c Materials are stored away from edge
Total of A, B, C, D
89
Page 3 of 4
10 Trenches, Excavation & Shoring
10a Proper supervision including competent person designated daily
10b Shoring and sheathing as needed for soil and depth
10c Public roads and sidewalks supported and protected
10d Underground utility installations been located
10e Equipments are at safe distance from edge of trench or excavation
11 Material Handling & Storage

11a Storage area neat and clear passageway
11b Materials are properly stored or stacked
11c Employees are using proper lifting methods
11d Proper number of workers for each operation
12 Welding & Burning

12a Gas cylinders stored upright and secured
12b Proper separating distance between fuels and oxygen
12c Burning/welding goggles or shields are used
12d Fire extinguishers are provided nearby
12e Hoses and regulators are in good condition
13 Hoists, Cranes & Derrick

13a Outriggers are extended and swing radius barricade in place
13b Chains and sling inspected and tagged as required
13c All equipment properly lubricated and maintained
13d Power lines inactivated, removed, or at safe distance
13e Inspection and maintenance logs maintained
13f Signalmen work as instructed and trained
14 Flammable gases and liquids

14a Correct containers used and Containers are clearly identified
14b Stored properly fire rated cabinets
14c Fire hazards checked after hours inspections
14d Fire extinguisher protection
14e Carts for moving cylinders secured upright during moves
15 Concrete Construction
15a Forms properly installed and braced
15b Adequate shoring, plumbed and cross braced
15c Shoring remains in place until strength is attained
15d Nails and stripped form material removed from area
15e Traffic planned and routed
15f Waste concrete placement is acceptable
Total of A, B, C, D
90
Page 4 of 4
16 Steel erection
16a Perimeter guard rail installed
16b Safety nets or platforms are provided
16c Containment of fire , sparks, and slag
16d Ladders, stairs, or other access provided
16e Safe man position while climbing, changing position or stationary
17 Masonry
17a Proper scaffolding
17b Masonry saws properly equipped
17c Safe hoisting equipment
17d Dust protection provided
18 Motor Vehicles and Traffic Management

18a Regular inspection, maintenance, and service
18b Speed limit control maintained
Vehicles other equipment with an obstructed view to the rear have a
18c
backup alarm or used with an observer
18d Parking not to obstruct traffic or work operations
18e Current licenses maintained
19 Stairs
Are flights of stairs with 4 or more risers equipped with standard
19a
stair railings or handrails
20 Personal Protection
20a Hazard evaluation accomplished and certified
20b Hard-hats and Safety shoes / Gum Boots
20c Ear protection wherever required
20d Adequate fall protection, harnesses provided
20e Hand protection, gloves
21 Miscellaneous
Is a written Hazard Communication Program on site including MSDS,
21a
materials list, container labeling, employee training
21b Is exposure to lead or lead based paint, asbestos are controlled
Total of A, B, C, D
OVERALL SAFETY RATING

Sub Total A ____ + _____ + _____+ ______ = Total Marks = 3 X Sub Total A =
Sub Total B ____ + _____ + _____+ ______ = Total Marks = 2 X Sub Total B =
Sub Total C ____ + _____ + _____+ ______ = Total Marks = 1 X Sub Total C =
Sub Total D ____ + _____ + _____+ ______ = Total Marks =3 x Sub Total D =
Total Marks 300 (3x Sub Total D____)= Overall Total =
Safety rating based on the Audit = Overall Total X 100
= %
Total Marks
Last week rating %
Name and Signature Safety Manager (Contractor) Name and Signature Safety Manager (ASC)
91
PROJECT NAME
MONTHLY SAFETY REPORT
Contractor Name Report for the month of
CUMULATIVE TOTAL SAFE MAN HOURS
Total No: of site employees Employ Man day Employee Man hour
Number of Workers Inducted for this month

Number of tool box talks done for this month
No: of First Aid cases No: of Medical Aids No: of Work days lost to
No: of LTAs
(On site treatments) (Attended by Hospitals) Injury
No: of Near Misses No: of Penalties imposed

No: of fires No: of Safety improvement notices
No: of Equipment Accidents No: of safety Audits conducted
No: of property damage cases No: of Mock drills Fire/Evacuation
No: of Environmental related cases No: of hazardous materials reports
No: of fatalities No: of Equipment inspection Reports
Attachments
Safety committee MOM Accident Investigation Reports
Property damage Reports Near miss incident report
Safety Statistics
Total Man hours lost x 1000,000
Percentage Man hours lost
Total No: of Man hours worked
Total No: of LTAsx 100,000

Accident Incident Rate
Total No: of Employees worked
Total No: of LTAsx 100,000
Accident frequency Rate
Total No: of Man hours worked
For Contractor Name Sign & Date

Prepared by Safety manager
Approved by Project manager
For Ascentis Name Sign & Date

Reviewed by Safety manager
Accepted by Project manager
92
Appendix A : Form Of Tender
(to be printed on Tenderers letter head)
To,
M/s Unique Hotel & Resorts Limited (SBD)

Sub: Tender For Public Area ID Works For Lobby And Ball Room At Sheraton Hotel, Dhaka.
Dear Sir,
1. We have examined the Conditions of Contract, Specification, Drawings and Bill of Quantities,
attached appendix and Addenda Nos ------------ for the execution of Public Area ID Works For
LVL 1 Entrance Lobby And LVL 12 Main Lobby At Sheraton Hotel, Dhaka, we (the
undersigned) offer to execute and complete such Works and remedy any defects therein in
conformity with the Conditions of Contract, Specification, Drawings, Bill of Quantities, attached
appendix and Addenda Nos ------------ for the Contract sum of (in currency of
payments)..or such other sum as may be determined in accordance with the
said Conditions.
2. We acknowledge that the Appendix forms part of our Tender.
3. The complete tender document consists of the following documents:
a. Instruction to Tenderers (with Appendix),
b. the Particular Conditions,
c. the "Short form of Contract" First Edition 1999 published by the Federation
Internationale des Ingenieurs-Conseils (FIDIC),
d. Contractors General Obligations,
e. the Specification,
f. the Drawings,
g. Environmental, Health & Safety (EHS) Manual, and
h. the Schedules and any other documents forming part of the Contract
4. We agree to abide by this Tender for the period of ... () days and shall remain
binding upon us and may be accepted at any time before the expiration of that period. We
acknowledge that the appendix forms part of this Letter of tender.
5. If this offer is accepted, we will provide the specified Performance Security as per the tender
document clause 10 in the format specified in the tender document and commence the work as
per the commencement schedule given in tender document.
6. Unless and until a formal Agreement is prepared and executed this Tender, together with your
written acceptance thereof, shall constitute a binding contract between us.
7. We understand that you are not bound to accept the lowest or any tender you may receive.
93
Form of Tender (Contd)
Dated this -------------------------- day of ---------------------------------- 20--------------
Signature --------------------------- in the capacity of ---------------------------------------

Duly authorized to sign tenders for and on behalf of ----------------------------------------
(IN BLOCK CAPITALS)
Address : ----------------------------------------------------
----------------------------------------------------
Witness : ----------------------------------------------------
Address : ----------------------------------------------------
Occupation : ----------------------------------------------------
94
Appendix B : Form of Performance Security
To,
M/s Unique Hotel & Resorts Limited

We have been informed that (Name of contractor hereinafter called the

Principal) is your contractor for Public Area ID Works For LVL 1 - Entrance Lobby And LVL 12
Main Lobby At Sheraton Hotel, Dhaka, for which requires him to obtain a performance security.
At the request of Principal, we (name of bank).. irrevocably undertake to

pay you, the beneficiary / Employer, any sum or sum not exceeding in total the amount of (in currency
of payments). Upon receipt by us of your demand in writing and your written
statement (in the demand) stating:
(a) That the Principal is in breach of his obligation(s) under the contract, and
(b) The respect in which the principal is in breach.
Any demand for payment must contain your [minister's/directors'] (1) signature(s) which must be
authenticated by your bankers or by a notary public. The authenticated demand and statement must be
received by us at this office on or before the expected expiry of the Defects Notification Period for the
Works. (the "expiry date"), when this guarantee shall expire and shall be returned to us.
We have been informed that the Beneficiary may require the Principal to extend this guarantee if the
performance certificate under the Contract has not been issued by the date 28 days prior to such expiry
date. We undertake to pay you such guaranteed amount upon receipt by us, within such period of 28
days, of your demand receipt by us, within writing and your written statement that the performance
certificate has not been issued, for reasons attributable to the Principal and that this guarantee has not
been extended.
This guarantee shall be governed by the laws of India and shall be subject to the Uniform Rules for
Demand Guarantees, published as number 458 by the International Chamber of Commerce, except as
stated above.
Date________________ Authorized Signature__________________
95
Appendix C: Form of Advance Guarantee
To,


Principal) is your contractor for Public Area ID Works For LVL 1 Entrance Lobby And LVL 12 main
Lobby At Sheraton Hotel, Dhaka, and wishes to receive an advance payment, for which requires him
to obtain a guarantee.

statement (in the demand) stating that:
(a) That the Principal has failed to repay the advance payment in accordance with the condition of
contract, and
(b) The amount which the principal has failed to repay.
This guarantee shall become effective upon receipt [of the first installment] of the advance payment by
the Principal. Such guaranteed amount shall be reduced by the amounts of the advance payment repaid
to you, as evidenced by your interim payment certificates as per conditions of the Contract. Following
receipt (from the Principal) of a copy of each purported notice, we shall promptly notify you of the revised
guaranteed amount accordingly.
Any demand for payment must contain your signature(s) which must be authenticated by your bankers
or by a notary public. The authenticated demand and statement must be received by us at this office
on or before (the date 70 days after the expected expiry of the Time for Completion) ..
(the "expiry date"), when this guarantee shall expire and shall be returned to us.
advance payment has not been repaid by the date 28 days prior to such expiry date. We undertake to
pay you such guaranteed amount upon receipt by us, within such period of 28 days, of your demand in
writing and your written statement that the advance payment has not been repaid and that this
guarantee has not been extended.
stated above.
96
Appendix D Form of Retention Money Guarantee
To,


Principal) is your contractor for Public Area ID Works For LVL 1 Entrance Lobby And L-12 Main
Lobby At Sheraton Hotel, Dhaka, and wishes to receive early payment of [Part of] the retention
money, for which requires him to obtain a guarantee.

statement (in the demand) stating:
(a) That the Principal has failed to carry out his obligation(s) to rectify certain defect(s) for which
he is responsible under the contract, and
(b) The nature of such defect(s)
At any time, our liability under this guarantee shall not exceed the total amount of retention money
released to the Principal by you, as evidenced by your notices issued under sub-clause 14.6 of the
conditions of the Contract with a copy being passed to us.
Any demand for payment must contain your signature(s) which must be authenticated by your bankers
or by a notary public. The authenticated demand and statement must be received by us at this office
on or before (the date 70 days after the expected expiry of the Defects Notification Period for the
Works). (the "expiry date"), when this guarantee shall expire and shall be
returned to us.
performance certificate under the Contract has not been issued by the date 28 days prior to such expiry
date. We undertake to pay you such guaranteed amount upon receipt by us, within such period of 28
days, of your demand in writing and your written statement that the performance certificate has not
been issued, for reasons attributable to the Principal, and that this guarantee has not been extended.
stated above.
97
Appendix E Site Inspection Declaration
I / We hereby declare as a person authorized to make such declarations

on behalf of the M/s.. (Name of Bidder), that we had visited the site physically and
understood all the logistics, site specific issues, adjacent areas, etc.
I further declare that the tender submitted by us shall have all the considerations related to specific site
and no claim shall be made in this regard.
Signed: ..
Designation: ..
On behalf of: ..
Date:
98
Appendix F List of Drawings
List of Drawings forming part of this Tender document is as follows:
Sr. No. Drawing Title Drawing Rev.

Number
99
Appendix G List of Proposed Sub-Contractors
List of Sub-Contractors, Contractors wishes to deploy/engage for these Tender works is as follows:
Sr. No. Speciality / Works Name of Sub-Contractor Contact Details
100

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SHERATON HOTEL

TENDER FOR PUBLIC AREA ID WORKS

The Employer The Engineer / Project Manager

Tender Invitation Page 1 - 2

Instructions to Tenderers Page 3 - 9

The Agreement Page 10 - 11

Particular Conditions of Contract Page 16 - 24

Contractors General Obligations Page 25 50

Environmental, Health & Safety (EHS) Manual Page 51 92

Appendices: Page 93 100

Appendix A: Form of Tender

Appendix B: Form of Performance Security (Bond)

Appendix C: Form of Advance Guarantee

Appendix D: Form of Retention Guarantee

Appendix E: Site Inspection Declaration

Appendix G: Proposed Sub Contractors

SHD-ASC-PMC-TDO-PAID-LBR-001 (Seal & Signature of Tenderer)

PUBLIC AREA INTERIOR DESIGN FIT OUT SUPPLY & INSTALLATION

for and on behalf of

Acknowledged and Confirmed by:

Name of the Contractor: - __________________________________

Represented by (in capitals): - __________________________________

Designation / Position: - __________________________________

Company Stamp: - __________________________________

The Project details are as follows:

Plot Area: 1 Acres (Approx)

Total Built-Up Area (BUA): 4.75 lakh sqft. (Approx)

M/s Unique Hotel & Resorts Limited (SBD)

4. Employers Representative / Project Manager:

M/s Ascentis India Projects Pvt. Ltd.

Demobilization and clearing of all temporary works/ facilities after completion of

Temporary barricading of all cut outs, voids, Slab edges etc.

Safety precautions measures by all workers including PPE's (personal protective

Protection of the others furniture / equipments / finishes Work under this

You shall submit separate Technical and Commercial submissions, in distinctly

and delivered as follows:

Technical and Commercial Submission (original sets):

1.1. Form of Tender with filled bill of quantities / Schedule of Rates

1.3. Tender documents

This additional information shall be included as a separate section in the tender

a. List of technical qualifications

10. Alternative Tenders

11. Site Visit

12. Tender Amendments

13. Tender Pricing

14. Pricing Errors

15. Opening of Tender

16. Employers Rights

17. Tender Validity

18. Joint Venture

Two or three companies/contractors may jointly participate in the tender process. In

19. No Contractual Relation

The date of start of work shall be as mentioned in the LOA.

21. Other Terms of Tender

This agreement made the -------------------------- day of ------------------------ 20-------------Between -----------

FOR AND ON BEHALF OF EMPLOYER ON BEHALF OF THE CONTRACTOR

NAME OF AUTHORISED SIGNATORY: NAME OF AUTHORISED SIGNATORY:

OFFICIAL ADDRESS: OFFICIAL ADDRESS:

This Appendix forms part of the Agreement.

Description Sub clause Details

Law of Contract 1.4 Law of Bangladesh

Water: Construction water shall be provided

Performance security shall be valid till Defect