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24th August 2017

Re: Administrative Coordinator

CURRICULUM VITAE

Objective: :- Seeking for a challenging and responsible position in the areas of Finance, HR, Logistics & Operations
in a dynamic organization, where my expertise can be utilized and which enables me to play a significant role in the
companys growth, future development and success.

Nationality : Jordanian
Address : Mobile 079 5085524
Email safwat73@hotmail.com

Academic Qualifications: -
2016 -2017 - CHRE Certified Human Resources Expert certified)
- CFC (Certified Financial Controller certification training)
- CMA (Certified Management Accountant Training

2008- 2011 Master of Business Administration / business management / Talal Abu Ghazaleh School of
Business
2004-2007 Bachelor of English language / Petra University

Professional Skills

Planning, coordinating, and negotiating, Intercultural and leader ship skills


Pro-active, team player and result-oriented.
Independent, Hardworking. Ability of multiple tasks under pressure
Diplomacy/integrity / Flexibility, Excellent communication.
Excellent organizer with solid planning and problem-solving skills.
Quick learner who can rapidly master all aspects of job with limited training.
Analytical and quantitative

Courses: -
- Risk management including Safety and Heath in work place
- NRC Way 2016
- Webcruiter 2016
- Performance Management 2017
- HR workshop Johannesburg South Africa Oct.2015
- Specialized Management course (HR, Finance) in Paris-France (Homer, Saga) by MSF France
- Human Resources workshop - MSF France
- Budget creating & Analysis MSF France
- Time & People Management Course (ICRC Sarajevo Desk)
- SUN financial system course Johannesburg South Africa May 2014
- Welcome to Actionaid Accounting & Finance- Copenhagen Denmark September 2014
- SUN Financial System course Bangkok Thailand, November 2014
- Supply Chain management course ICRC
- FSS (Field Supply System) course (logistics) with ICRC Amman
- Windows Excel Word- Power Point & Various Computer Applications courses.

Bilingual Arabic /English: - Fluent Speaking, writing and communicating.


Experiences: -

July 2016- June 30 2017 Norwegian Refugee Council HR & Admin Team Leader- office start up (HR,
Admin/logistics)

15 Feb 2014 June 2016 (Jan-June16 part time) of Admin & Finance (HR, Logistics, & Finance) - Actionaid
Denmark- Arab Regional Initiative (Jordan, Syria, Lebanon, Egypt, Tunisia & Morocco)

Major achievement: Restructuring regional office Admin Department at all operational levels, creating procedures,
recruiting new staff registering with authorities, obtaining legal statusetc.
Duties Summary: -
- Responsible for setting the frame and create conditions for optimal use of resources
- Participate in developing & implementing, & mentoring the regional strategy
- Support and involved in fundraising activities, including the formulation or proposal submitted to different
donors
- Responsible for the ARI accounts and budgets, maintaining Account /Financial System, also for annual
auditing (internal & external)
- Preparation and presentation of monthly and annual accounts, statements, statistics and inventories. As well
as draft budget proposals, the monitoring of same and revisions of all budgets and forecasts.
- Ensure implementation of HR standard, policies and framework.
- Ensure transparency of HR processes and involvement of all relevant staff and partners in HR-processes
- Supervise logistics operations
- Ensure implementation and quality of recruitment process
- Develop, maintain and implement security & safety module.
- Coordinate the planning of internal staff development and training
- In charge of reporting both finance, operational & activities (DANIDA, DEC, DPRF, multi local European
donors)
- Following on hand approach in daily activities
- Deep experience in Admin, Finance, HR, Logistic & programs Management.
- Focal regional security person.
- Supervise Finance, HR, logistics, security, Admin Management.
- Acted as regional director for 3 months

15 Feb. 2009 January 2014 Doctors without Border - France (medicine Sans Frontiers MSF)
Administration Manager Responsible for Finance, HR & Administration Management of Amman Jordan MSF
Hospital- Duties Summary:

Accounting & Financial management:


Preparing & setting budget elements, budget analysis and reviewing budget every 3 months.
Managing cost control process.
Working on SAGA & Homere
In charge of two bank accounts, and 2 cash accounts, annual budget of 8 million Euros.
Prepare suppliers' monthly payments
Auditing MSF hospital accountancy, entering vouchers for main hospital account.
Manage activities cash advance to various departments
Preparing and issue staff salaries, S.S payment, income tax...etc.
Preparing monthly cash request of Amman Office and request it from Paris.
Prepare expatriate Perdiem and other allowances (dependents, nanny, infant allowance,
school...etc.)
do a weekly physical cash inventory and reconciliation
do a monthly reconciliation and closure.
Prepare monthly finance Sitrep and report it to head office

HR Management
Recruitment, Employment, Compensation, labour relations, benefits, performance training, and employee
services by performing the following duties
Aligning HR to be in coherence with organization strategy.
Created a transparent Recruitment process from A to Z, which includes budgeting positions and
validate, announce, short list, preparing exams and interviews, tests, and selects employees to fill
vacant positions. (recruited more than 70 staff for the new hospital project, within one year)
Plans and conducts new employee orientation to foster positive attitude toward organization's goals.
Analyses wage and salary reports and data to determine competitive compensation plan.
Writes directives advising department managers of Company policy regarding equal employment
opportunities, compensation, and employee benefits.
Writes and delivers presentations to senior management regarding human resources policies and
practices (monthly and ad-hoc reporting)
Keeps records of benefits plans participation such as insurance, personnel transactions such as
hires, promotions, transfers, performance reviews, and terminations.
Responds to inquiries regarding policies, procedures, and programs.
Administers performance review program to ensure effectiveness, compliance, and equity within
organization.
Administers payroll and deductions & benefits programs such as health insurance, end of services,
vacation, sick leave, leave of absence, and employee assistance.
Create and regularise (with lawyer) disciplinary process under labour law umbrella.
Prepares budget of human resources operations and conduct quarterly revision.
Prepares employee termination notices and related documentation, and conducts exit interviews to
determine reasons behind termination
Managing a team of HR Officer, Logistics Officer, IT Officer, Executive Secretary and Translator.
Replacing Hospital Director when needed or overlapping missions

Administrative, logistics & security management: drawing up the supply framework of the field.
Participate in setting logistics policies, limitation and purchase policy. Validate all procurement done for
the project (purchase orders, quotations, negotiate with suppliers and contractors, and validated
invoices) Documentation of institutional updates. Contracts for various activities and premises,
managing expatriate, visas, work permits...etc. security & alerting system

10/2007 11/2008- International Committee of the Red Cross (ICRC) Administrative Coordinator Assistant / Site
Manager
Acted as focal person & ensured smooth and efficient running of the organization operations, responsible for the
following files for The Iraq Support delegation: main duties included but were not restricted to:

- HR Management of Iraq Support unit.


- Administrative management, Premises management & security, Logistic and supply management. Archiving,
reporting and database updating, Direct personnel supervision. Taking part in devising and actuating the
annual strategic plan.
- Responsible of Personnel management of the delegation.
- Cash management: Per diems, contractual payments,

05/2004 10/2007 CCMED International AG. Switzerland Medical - Amman Regional Office - Regional Office
Manager HR & Admin/ Part time job

05/2000 up to 4/2004 Muscat Sultanate of Oman HR & Admin Supervisor ASB group of companies
(conglomerate industrial & Trading group working in FMCG, ports, mining, shipping, bunkering, Ceramic factory,
agriculture productsetc.)
Muscat - Oman.
Managing HR Department; recruitment, benefits and payroll system, formalities (residency & Visas procedures),
relations, settlements, and various Admin & HR duties

References: -
Richard Montanari - MSF - montanarir@gmail.com
Sten Andreasen Actionaid : mail@stenandreasen.dk
Ruba Namous - NRC : ruba.namous@nrc.no
Mohammad Eideh m_eideh@yahoo.com