Auto Parts

Inventory System

Submitted to:

Ms. Mehreen E. Dolendo

Submitted by:

Vince Ryan Arboleda BSCS - II

Christine De La Cruz BSIT - II

Micah Tugado BSCS - II

A. System Description
Auto parts Inventory System (Related Descriptions)

Inventory System is seen as a system incurring costs, or waste, instead of adding

and storing value, contrary to traditional accounting. This does not mean to say JIT
(existing system) is implemented without awareness that removing inventory exposes
pre-existing manufacturing issues. This way of working encourages businesses to
eliminate inventory that does not compensate for manufacturing process issues, and to
constantly improve those processes to require less inventory. Secondly, allowing any
stock habituates management to stock keeping. Management may be tempted to keep
stock to hide production problems. These problems include backups at work centers,
machine reliability, and process variability, lack of flexibility of employees and
equipment, and inadequate capacity. In short, the Just-in-Time inventory system focuses
in having the right material, at the right time, at the right place, and in the exact
amount, without the safety net of inventory. When a process or parts quality problem
surfaced on the production line, the entire production line had to be slowed or even
stopped. No inventory meant a line could not operate from in-process inventory while a
production problem was fixed.

This inventory supply system represents a shift away from the older "just in case"
strategy where producers carried large inventories in case higher demand had to be met.
An inventory strategy companies employ to increase efficiency and decrease waste by
receiving goods only as they are needed in the production process, thereby reducing
inventory costs. This method requires that producers are able to accurately forecast
demand. The parts needed to manufacture the cars do not arrive before nor after they are
needed, rather do they arrive just as they are needed. Business owners are assured of
accurate control of automotive related inventory as well as total business efficiency.

B. System Functionalities and Features

Manage stock - provides advanced inventory tracking from the initial point-of-
sale all the way to storage
Reorder stock automatically generate purchase orders for products that are low
in stock
Full movement history get a full history of any inventory movements or
adjustments to track down any problems or theft
Assemble products from bill of materials automatically assemble finished
products or packages from raw materials, updating the inventory accordingly
Customizable reports get detailed information like total sales, total taxes and
best-selling products
Furnishes all cores, which involves latest, average and vendor costs plus limitless
vendor selection
 Allows search capabilities by part number, description, supplier, lookup and other
search options
Includes accurate tracking capabilities of quantities and costs by product
Print reports

C. Organizations/Companies which are adapting the proposed system

Organizations/Companies
Car-Part Organization
Keystone Automotive Operations, Inc.
The Data Planet Organization
Advantages of the system to them
Manages the business, maintain the inventory and helps sell parts
Make better business decisions and manage more effectively
Improves the accuracy of inventory orders
Helps save time and money
Helps them running their business faster and better
Helps them in terms of the sale
Keeps tracks of the work orders from sales to delivery
Leads to a more organized warehouse
Increases efficiency and productivity
Keeps the customers coming back for more

D. Business rules of our proposed system (ZMA Auto Parts Sales & Inventory System)
The shop is open from Monday to Sunday (Sunday service may also differ: can be half
day or even close), 8:30 am to 5:00 pm with no noon break.
Giving of salary to employees is done weekly, specifically every Saturday.
Commission coming from the net sale of the shop is given to the employees every six
months.
For delivery purposes, no added charge is put into account on any product and number
of quantity purchase by a customer except for the fare dependent to the distance of
delivery.
For regular or "suki" customers, a 10% discount is given on any product purchase.
The management allows a customer to owe products with no interest rate but is
subject/oblige to pay within 60 days.
Statement of account is sent to notify customers who are not able to pay within and on
a particular due date and whose debt balance is big
The shop acquires or requests for supplies to many different suppliers.
Suppliers may charge P40.00 - P50.00 for delivery of supplies.
Supply of stocks is accumulated and is delivered per box.
Returning of stock/s is allowed and will be deducted on the payment.
E. References
http://www.investopedia.com/terms/j/jit.asp
http://www.rebsi.com/automotive-inventory-control-software
http://en.wikipedia.org/wiki/Just_in_time_%28business%29
http://www.rebsi.com/automotive-inventory-control-software
http://www.inflowinventory.com/software-features
http://tidystock.com/
http://www.keystoneautomotive.com/Suppliers.aspx
http://products.car-part.com/checkmate/
http://www.thedataplanet.com/databases/autoparts-database.html
http://autoparts.com/