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SAP AMERICA
Coordinator At the request of SAP America, this call is being recorded for transcription
purposes. If there are any objections, you may disconnect at this time. I
would now like to introduce the moderator for todays call, Mr. Ron
R. Silberstein Thank you, Kelly. Hello, this is Ron Silberstein from the BW Rig in the
today. Today, we are joined by Amelia Lo, also from the BW Rig in the
resources, some tip, tricks and things you might want to know about using
HR with BW.
We also are expecting some development colleagues to join us, Alex Hofer
and Stefan Mueller. So well see if theyll be able to join the call as well.
minutes, depending on what we cover. And at the end of that time, then
well open up the floor. If there are questions, please feel free to ask them
and well see what we can do about answering them. And now Ill turn
welcome to the BW know how conference call. I hope you all had an
Web page. In case you havent, the presentation material can be found at
Within the next 25 minutes, I will review the following five topics.
coming up.
5. Last, but not least, I will review the tips and hints for efficient HR
BW implementations.
Now, if you would turn to page three of your presentation material, the
portals arena.
For the new standard business content in R3, HR development is not only
provide new data sources to improve the performance, the flexibility, and
have installed that if you want to use this functionality to extract it into the
discuss later.
contents that you can activate; and Web cockpits for the executive usage,
Management System and providing the balance score card, etc. We will
have another slide to talk about this in just a little bit more detail.
are in the planning stage in all HR set functional areas. Also starting BW
Now, if you will please turn to slide number four, for additional details.
costs, planning results for organizations and cost items. This will really
dimensions. As you probably are aware, FI uses fiscal period and fiscal
synchronize them is not a small chore. And so you can expect in 30B
for you.
number and ethnicitys. And now they will become part of the standard
status are also being added in, and they will be part of the standard
Now please turn to the next slide. The new data source will be available in
source for a cost center upload. And the existing 0HRposition data source
will contain all attributes, except for call centers. As some of the large
the installation had limited production window. This separation of the cost
center away from the regular 0Hrpositions will greatly enhance the
The end result of separate load into 0Hrposition is that they are still
Employee master data has not only enhanced for US specific attributes. It
has further enhanced with the fields such as the contract type, the work
contract and organization key. Work unit master data also has included
system, and the BBP, which is your business to business procurement new
dimension product. And so you will see in the standard business contents
data source as I mentioned earlier, which will soon be available in the US.
Now if you would please turn to page six, this slide will give you a little
using the standard selection criteria when youre setting up the BW info
packages. For example, if you have selected the organization you want to
bring across not all the organization for some reason, or if you have a
certain ... employee number ranges that you wanted to bring across, you
can preset it up as well. However, currently there are few limitations, one
of the restrictions for the structural authorization is that only the active
access will only concerned about the current security authorization and
evaluation path of the Orgunit, Position and Person objects with necessary
update rules delivered when you activate the business contents on the BW
side. The standard data source does, however, support all object types
from the R3 side. But if you wanted to bring across, for example, the
evaluation pass for the costcenter, you can do so, but the only additional
work you need to do is to customize the update rules that you would need
In the next slide - now if you would continue to slide number seven, there
Now, if you look at side number seven on the last pane, it shows the
components involved from the R3 side. First, if you should have already
through structure authorization profile set up in the IMG, and the result
would be that the T77PR table have been updated. Next the user has to be
assigned to the profile, meaning that the end result T77UA table would
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Moderator: Margaret Anderson
June 21, 2001/10:00 a.m. CDT
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One extra table that needs to be updated, which is not necessarily the
also update the user assignments in the T77UU table. And so once you
maintain these three tables, you can schedule the extraction either on a
daily basis or a periodic as you wish. But prior to the extraction, you must
index cluster file is the basis of the Datasource for the Structural
From this point on, the R/3 side, the standard business content for this
use the SBIW transactions to activate the data source, and then you can do
all your standard datasource replication and activate the business content
in BW. In addition, one other thing you must do on the BW side is the
last steps is that a RSSB function module must be executed to generate the
BW side of authorization.
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I hope this will give you a brief overview about this important new
functionality and provide you with the specific steps on slide number
eight. Right now, since we are still in the pilot stage, and therefore this
will provide you with a rough idea on the overall architecture to support
this functionality.
Now, if you will please turn to slide number nine, we will talk about
Headcount, Headcount for the full time equivalents, Entry, which is hiring
And also from the time management and payroll info cube, the Web
reports related to the illness hours in overtime hours, the costs for illness
From project managers standpoint, reports for the Training and Events
and Payroll and Cost planning related Web reporting will also become
available. With these Web reports being produced, the HR Web Cockpit
for managers portal, in the future SAP portals, will also be delivered with
the charts, graphs and associated navigation for head counts and overtime
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Moderator: Margaret Anderson
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your organization and keeps all your company activities in synch with
strategic goals.
monitor an employees goals. With work force analysis, it will help you to
make the best decision by using work force analytical applications, such as
and reporting will provide the tools you need to conduct operational and
measures.
Now, well get to the last topic that Id like to cover today, which are some
implementation standpoint.
First, for the PA/PD integration, I hope most of you are familiar with the
Infotype 1.
does not support time constraint 3. Time constraint 3, meaning that you
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Moderator: Margaret Anderson
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assignments, position and so forth and so on. This is due to the HR data
mostly time dependent and master data cannot have the overlapping time
constraint, which will cause problems with the unique keys, and it will
with your R3 side of the functional team and try to come up with the
resolution. There is an OSS note that I have put down, number 396103.
As far as planning for the time management area that you needed to
carefully plan for your time type and quote type assignment, you can do
that through the BW IMG screen. It is important to evaluate the time type
and quota type to be sure that you are selecting the proper time type and
also grouping them logically for the reporting purpose. For example, if
you could set up to have all the time type such as illness, jury duty, etc.
grouped as total time off - that will facilitate the viewing of your query
reports. And also, it will help you to create the external hierarchy, so that
you can easily create an external hierarchy for the time type and for the
content, is to be sure that you map your time unit, meaning the hours and
receiving like a unit as 017 or something like that which will be very
confusing for your end user. And please refer to OSS note 200829 for
detailed setup.
and cost planning, you do need to be aware that all of the annual salary
needs to be customized into the T539J table for all of the wage types
And also please be aware that off cycle payroll is not included in the
off cycle payroll, they will not show up in your standard compensation
payroll wage type, which youll have an alternative to obtain that kind of
Infocube.
The cost planning extraction is also extracting only the current plan, which
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Moderator: Margaret Anderson
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is typically plan version 01, and also will extract the organization view
only.
Now, if you would turn to page eleven, I will review some of the very
Apply and activate the latest content patches at the first possible chance.
There has been many OSS messages that we have received repeatedly,
We also have discovered that sometimes the customer applied the patches.
But without reactivating the business contents, which include the new
update rules, if you are already implementing the BW/HR, you will know
that there are quite a lot of updated rules and some of the routines being
called by those update rules. If you just apply the patches without
reactivating them, you will not be able to see all of the enhancements and
in functional areas, you should always review the changes from both bases
And now we come to the last slide, number 12. I have a few tips
the concerns when they first look at the HR business contents, because HR
exceptions of the payroll and time management, the delta update is really
familiar with BW after BW 20B with the ODS available, that there are
is in between of the R3 and BW extraction, then that will not resolve your
issue.
Now a couple of tips, one, for the full load as you know that when you do
the new load, you must delete the previous data loads to avoid the
functionality to delete the prior loads upon new load - I mean, after the
RSMM start second process function module is still there for you to use to
transaction SE18 and transaction SE18 or SE19 will provide you the entry
point to using the BW add-in. For further information, please refer to the
2.1C BW online documentation. You can also find that from the SAPNet
BW page documentation.
For the very high volume customers, you should consider the parallel
using company code if the data source have the availability of that type of
little bit of tension. But overall, your production window will be reduced.
And also when youre loading very high volume data, this is not only for
HR, it is in general for all the extractions, youd be sure that your
afterwards. And also, your database run statistics should be run prior to
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release the system for BW query use. For additional information for high
And this is pretty much all I have. Thank you so much for your attention.
R. Silberstein Yes. And now if there are questions, wed be willing to entertain them.
R. Silberstein I think we can open up the call to see if we have any questions.
A. Lo Hello.
B. Fazon I have a question. As you said in slide ten and that for the compensation
and cost planning info source extract, all cycle payroll is not included.
A. Lo Yes.
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may be running regular payroll after time Eval has been run and on a
regular basis. But, say if you have a bonus payment, that it is a one-time
thing, that you will run not on a regular schedule payroll. You run off the
And so if you did that and those wage types or dollar amounts will not be
is extracting all info wage types, so that you could obtain those data from
B. Fazon All right. Yes, because we were planning on using the payroll extract.
And any payroll type or wage type information is always extracted out in
A. Lo Yes.
B. Fazon Okay. All right. I guess I was a little confused by saying compensation
instead of payroll. Okay. All right. Well, thanks for clearing that up.
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A. Lo Sure.
K. Mayer Hello, Amelia. This is Nimala from Delta automotive and I have a
W Which patch level is that? Do you know? Because were on service pack
A. Lo Right. What the development was trying to do, originally they wanted to
release it along with 3.0, but because it is available, so that they were
trying to retrofit it into 21C release. Alex, are you on the call?
A. Lo Can you answer the specific time frame and release level for the US
specifics?
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A. Hofer The US specific fields have been delivered with plug in 2001.1, which
W Amelia, we cant find those fields. I mean, we need all these ethnicity
Social Security numbers, veteran status, military status. We are not able to
W Were on 2000.2.
A. Lo Youre welcome.
A. Lo Hello.
P. Martin Hello. I have a question on the new Infocube that you said will be out in
release 3.0B, the payroll cube that integrates FI. Since its synchronizing
A. Lo Its still pretty highly summarized. Its just your synchronization with the
FI side of time dimension will be done. Now Alex probably has a lot more
A. Hofer Yes, its still under development, and we havent seen finished
specification at this time. But I think it will have a lot of details on the
line item level for the FI information. But right now, we cant provide
P. Martin Do you know if it will have at least pay period level in the pay period and
D. Kuner Hello there, Amelia. Its Dali Kuner from ... UK. Ive got a number of
Ive got this scenario where youve got a factory manager. He needs to
see the payroll results for his factory. We want him to go down and drill
A. Lo Okay. What that really basically is - like for example, the evaluation pass
for your factory manager and whos responsible for the organization, say
1234. And there are positions associated with it and there are people
indicated in the paper for you to use a new data source to bring the data
across onto the BW side. And then those user has the authorization will be
able to drill down, but not for the people who do not have the evaluation
path available.
Like anyone else, if you are in organization 2345, you will not be able to
see the detailed data for those users. And on the BW side, you also have
the capability to allow everyone to see the information summary level, not
the detailed level, so you can set it up how this BW security accordingly
has from the overall scope of things. And you will see all the right figures,
only for those who have the right authorization that has been over from R3
D. Kuner That was what I was asking. Can you view the big picture? And then
obviously you drilled down to look at the individuals youve got access to,
but you can still - but the big picture includes all the people you cant see
as well.
A. Lo Right.
D. Kuner Okay. Is it possible to somehow find out the number of employees that
down, you might just get ten employees, but because of your authorization
A. Lo It will not be very obvious from the query standpoint. Is that what youre
asking?
D. Kuner Yes. Thats what Im asking, yes. So you do a drill down on say a call
center, and then when you drill down on the employee object, you only see
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four instead of eight of the employees under that call center. Theres just
no easy way of finding out that youve actually missed four employees.
A. Lo Yes. Im not aware of specifically how to derive that off the top of my
A. Hofer No. I think it doesnt make sense, because if you would have a selection
in your query which says, give me all employees via salary mode, and
youre earning more than a million bucks. You know you have access to
five employees, lets say ... but not to the other five if there are ten. Then
you would know that the other five would earn more or less than one
million, which means by having this information, you would get the
results you are not allowed to get, if you know what I mean. So you
D. Kuner The example I would have used is youve got access to a lot of employees
at a factory, but up to a certain grade. And then when you drill down, you
only see the ones up to a certain grade and youve not realized that youve
missed some people, because they arent a grade higher than youve got
access to see.
A. Hofer See, you dont see how many you miss. Its like in R3.
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D. Kuner Right. Okay. Ive just got a general question on the payroll time
Infocube in the payroll. Actually time has two - payroll has one particular
Infocube, and the Infocube one has limited information. Dont use that.
And as far as the multi-cube, its basically joining - I mean union those
arena. I do have a BW/HR implementation paper that will talk a little bit
lengthy paper, and it will be posted on SAPNet within the next month or
so. So just watch out for that, and that will give you more information on
D. Kuner Right. Okay. Is there any additional source of documentation out there on
the Web that can help with HR implementations on top of your paper?
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that has not been too helpful for you, then please be patient. It could be
published.
Actually its a know how in more detailed steps. The screen shot will be
D. Kuner Okay. What do you see as the biggest limitations of BW for HR at the
current time?
A. Lo With the country specific contents that have become available, and I think
BW/HR probably is one of the functional area that has the most complete
business contents. And I will say between 60% to 80% of the customers
that have utilized the standard business contents - I mean, the majority of
the customers can cover about 60% to 80% of the requirements, except for
the very early customers, they may have a lot more enhancements.
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And one of the most important factors I think of, which I stressed in my
how much - what would be the most cost effective way for you to bring
the additional BW contents into the BW side. If you can first bring up the
standard business contents and get your end user involved. And then for
them to help you to do the gap analysis, that probably would be the most
effective way and you will find the limitation is not a very big gap.
D. Kuner Okay. My final point is at the moment Ive got a payroll cube in
is daily - time ... daily. Im looking at the multi-cube, which will start to
get into it. And Im just wondering whether you can say straight off if
thats going to cause big problems, because they both operate on different
time granularity.
A. Lo All right. Basically, the query result will look pretty strange if youre
mixing the time dimension, although you could do that. The standard
content will not go into the daily time dimension, but you certainly can
bring the data across and just be aware of the end result that you receive
D. Kuner Right. Will it not just summarize the daily figures into a monthly
perspective?
D. Kuner Oh, yes. I was just asking. I was just thinking if time management is
recorded daily, but it also some variety to monthly, quarterly, yearly level.
perspective, so the payroll and time measure, at least both were looking at
A. Lo Right. Exactly. And that is the common denominator that will be the
policy to go forward.
D. Kuner Right.
A. Lo Take a look at the standard delivered first hand and see whether that will
A. Lo Youre welcome.
S. Goodman Hello, Amelia. This is Sam Goodman. I have a question regarding what
your point is about HR Web practice for managers portal. Were right
reports on there, as well. But I was wondering if you could talk a little bit
A. Lo You can tie in to the workplace. Actually, in the future you would
probably call it SAP portals. And its basically tied into the SAP portal.
The way that you would integrate them is through the role that you have
becomes - when they bring up their portal on the left hand pane on the
launch pad, you will see all the either R3 applications or BW reports and
the cockpits that are available to you. And so the integration point will be
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S. Goodman Well, not really, because right now what we have through workplace, say a
role in workplace contains an item that youd see on the menu on the
launch pad. And the URL in that role or the URL behind there is a hook
youve done in the workplace, on the landing pad, you see a screen that
shows you your organizational structure and your people inside of it and
then you click on it and you start the application. And because were
pointing to R3 right now, that takes you into R3 data. But if we wanted to
A. Lo You really can access either R/3 or BW using workplace or SAP Portals as
a single point of entry - Sam, am I coming over to your site some time
soon?
S. Goodman I think so. Were probably work with you on your structural
authorizations.
P. Conception Pretty good. Ive got two quick questions here. On slide 12, you talked
about the use of automated deletion functionality, and we are using that.
But we are experiencing sporadically that that will actually delete the
previous request and we had to manually delete them. Has this been
reported yet?
A. Lo I have not - Im using the functionality, but have not experience the
A. Lo Patch 14 20B?
A. Lo Okay. If you are actually at the fairly up-to-date release level and
P. Conception Yes. Its not very consistent- we do a lot of load dump and reload. And
every now and then we say, Hey, what happened here? How come this
didnt get deleted? And its not consistent to a specific infopacage. Its
A. Lo I wonder whether theres any timing issue, if you have lots of loading.
You might want to document and report as a problem - have you sent in a
OSS message?
P. Conception Not yet, because we couldnt get it to consistently happen, so it will hard
A. Lo Yes. Why dont you follow up with our hotline support center? If I get a
chance to talk to the schedule developer, Ill ask him whether hes aware
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P. Conception Okay, thanks. And the last question here is, on the parallel processing on
slide 12 also, consider parallel processing, we tried this back I guess a few
months ago, and we get a lock error when we are doing a parallel load to
A. Lo Did you have indices deleted and your secondary index deleted?
P. Conception Yes.
A. Lo Have you? Because we do that all the time, your next-door neighbor has
long time management loads and they do like five or six loads
concurrently.
P. Conception Okay. Well have to look into that again, so theres no problem in that
processing.
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A. Lo Yes. Typically you might want to double check the time you have a
deleted. It could just have happened once that timing wise and it didnt
happen and so, double check that. I havent seen the locking problem if
A. Lo Youre welcome.
R. Silberstein Okay. Well make that our last question of the day.
A. Lo Hello, Kathy?
W Hello. This is ... from Belgium. Hello, Amelia. I have some questions on
comparing new results with the already loaded results in the BW?
A. Lo Yes.
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W And does that give you a better performance or not, because I have
A. Lo Yes. Actually I have had mixed feedback on that. And on one hand, some
of the customers I talked with seem to be happy with their delta load. But
for some of the real large volume customers, they did not see that much of
the performance difference. And as a matter of fact, when they do the full
load by using the automatic delete function, they see a slightly better
performance. That could be the case, but I also did talk with the HR
development for the time management. The developer did tell me some of
the process going through the delta could result in some inefficiency.
W And when youre talking about automated deletion, can you tell me how
A. Lo Okay. When you set up your info package, and where the data target and
on that and you should find it. It is about the third tab into your info
W So youre talking about the infopackages- and it will only delete results
A. Lo You have the option to delete identical or more severe, once you clicked
bunch of selection criteria that you can choose from. But you can
criteria, etc.
. Lo Yes.
loading the data - So I got a lock on R3, which was running with the
extractor.
A. Lo I hadnt seen that problem either. Actually, I havent seen that in any of
the application side, and you might have your basis folks do some
monitoring from the R3 side and see whether theres anymore detailed
information that causes the lock because and executing program should
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R. Silberstein Yes. Extraction only perform read also. You really should not have a lock
A. Lo Right.
W The first time I tried it, it told me the extractor is locked, so I thought it
was impossible. And then for the secondary indices, I thought I had
written an OSS note that the deletion of the secondary indices is done
automatically.
A. Lo There is an option in starting later patch of 1.2B that allow you to turn off
and on indices before and after data loading. You can find the option under
manage InfoCube. There is a performance tab, where you can ask the
be aware of the timing issue. You could have deleted it. And then the next
package before youre creating and trying to delete ... is pretty messy if
R. Silberstein Yes. If youre loading more than one info packet into a cube
R. Silberstein Okay.
R. Silberstein Yes. Thank you all for attending the conference call. Sorry if we didnt
get to all the questions, but we do have to cut it off at this time. Well be
skipping the call in two weeks, because of the 4th of July holiday, but
well be resuming two weeks after that with the call. The topic will be
BW globalization issues.
A. Lo I also want to thank Alexander Hofer and Stefan Mueller to be on the call
A. Sanderhoofer Bye.
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