Curriculum Vitae

Oussama HAJ MOHAMAD

CONTACT INFORMATION

Mobile Phone (Personal) : +962 787 49 49 01

E-Mail (Personal) : oussamahaj@gmail.com

PERSONAL INFORMATION

Gender: Male

Date of Birth: 19/07/1966

Marital Status: Married

Nationality: Syrian

Resident of: Amman, JORDAN.

WORK EXPERIENCES

Private Works.

From August 2012 till present.

IOM
International Organization for Migration

Damascus Mission, Syria.

From July 2008 till July 2012.
Position: Senior Admin & Finance Assistant.

Senior Admin & finance Assistant is the responsible for all Financial, IT, Logistics
and Administrative and issues including HR related to the organization and its
personnel.
The following are my TOR's:

Control and monitor the finance and budget activities of the mission.
Ensure files of all financial instructions/guidelines issued are maintained
and appropriate internal controls are in place.
Responsible for the files of IOM General Instructions, General Bulletins,
Accounting Code Book, as well as for Instructions or Memoranda issued
locally. All updates thereof.
Verify invoices and ascertain that the equipment, supplies or services they
refer to were duly received or provided before proceeding with payment
request;
Ensure payments to suppliers and staff members are effected;
Supervise the entering of payments, receipts and non-cash vouchers in
field accounting system, PRISM : SAP application;
Ensure (PRISM : SAP 6.0 based application) is well maintained and all
supporting documentation is filed.
Ensure an effective banking system is maintained, a monthly bank
reconciliation is prepared, appropriate funding requests are made and
sufficient funds are available locally;
Dispatch monthly accounting returns package to be sent to MRF or ACO;
 Prepare the annual budget submission and revisions;
Oversee petty cash maintenance, regular cash counts and reconciliation to
the accounts;
Assist in preparation of monthly / annual financial reports for the mission
and donor reports and analysis of financial results;
Assist project managers with financial project management and financial
analysis;
Bring to the attention of the supervisor any relevant financial and
budgetary issues.

Human Resources administration

Responsible for Staff Regulations and Rules for both Officials and
Employees, and updates thereof. Notify changes to the staff members
concerned.
Establish and manage personnel files.
Prepare contracts, Personnel Actions, employment / salary certificates.
Arrange for the employees routine Performance Appraisals.
Arrange for the employees' Entry-on-Duty Medical Examination and
Medically Fit certificate, as well as for their inclusion in the appropriate
medical coverage plan.
Monitor preparation of all reports on personnel matters to Headquarters
(Personnel Establishment, MSP, CP, Requests for changes to the personnel
establishment, etc).
Monitor preparation of travel authorisations and advises on allowances for
staff members leaving on duty travel.
Monitor attendance Records and control - payroll calculation.
Monitor and maintain a roster of potential staff and index of staff sources
(UN / Embassies / top local firms). Interview all staff for clerical /
secretarial / admin positions for a short-list to be submitted to the Chief of
Mission.
 Management / Administration tasks
Monitor insurance of IOM property - renewals - claims - adjustments, as
well as for reporting annually on all insurance coverage of the Mission to
IOM Headquarters.
Monitor mileage log and gasoline consumption for the office vehicles.
Issue the yearly vehicle status report to Hqs.
Train and supervise staff dedicated to the above duties and responsibilities
and initiates their Performance Assessments.
Perform such other duties as may be assigned.

Defence Systems On The Mediterranean Cost Project.

Centro de investigacion Para el Desarrollo Spain.
An Euromed HERITAGE Project Co-Funded by the European Union
Damascus, Syria.
From January 2006 till December 2007 (With Freelance contract).
Position: Project Finance & Administration Assistant.

UNDP
United Nations Development Program

Bio-Diversity Conservation & Protected Area Management project in Syria.

Damascus, Syria.
From September 2005 till June 2008.
Position: Project Finance Assistant.

Supervisor name: Eng. Adnan Saad.

Supervisor phone number : 00963 9 32 35 81 98.
Note: You can contact my supervisor.
The project finance officer is the responsible for all financial and accounting issues
related to the project as:

o Preparing quarterly and yearly budgets.

o Preparing monthly, quarterly and yearly financial reports.

o Execute budget revisions.

o Install Cash operations and preparing cash flows.

o Control the cashier works.

o Control projects bank accounts.

o Install internal audit procedures.

o Procurement of all Project assets and needs.

o Prepare suppliers contracts.

o Follow up all financial issues for the three protected areas subsistent in
Hamma, Lattakia and Alhassaka.

CTDP
Cultural Tourism Development Programme.
Funded by the European Union.
Damascus, Syria.
From January 2003 till February 2007 ( With Freelance contract).
Position: Programme Accountant.

UNDP
United Nations Development Program

Agro-Bio-Diversity Project in Syria.

Damascus, Syria.
From May 2002 till August 2005
Position: Project Finance Officer

Supervisor name: Eng. Adnan Saad.

Supervisor phone number : 00963 9 32 35 81 98.
Note: You can contact my supervisor.
The project finance officer is the responsible for all financial and accounting issues
related to the project.
Initially the project is financed by UNDP and executed by a Syrian governmental
organization.
The execution of finance officer duties and responsibilities should be done in
accordance with both accounting and governmental criteria and rules.
The project finance officer is the responsible for all financial and accounting issues
related to the project as:
o Preparing quarterly and yearly budgets.

o Preparing monthly, quarterly and yearly financial reports.

o Execute budget revisions.

o Install Cash operations and preparing cash flows.

o Control the cashier works.

o Control projects bank accounts.

o Install internal audit procedures.

o Procurement of all Project assets and needs.

o Prepare suppliers contracts.

o Follow up all financial issues for the twelve project locations subsistent in
Sweida and Lattakia.

GAZZAZ
Jeddah, Saudi Arabia.
From September 2000 to February 2002.
Position: Procurements Responsible and Brand Manager.

Supervisor name: H.E Sheik Ibrahim Kutbi.

Supervisor Position: General Manager.
Supervisor phone number : 00966 50 45 95 695.
Note: You can contact my supervisor.

The Brand Manager in GAZZAZ & Co. is the responsible for many Brands regarding
many related operations as:
 o Purchase.

o Pricing.

o Distribution.

o Preparing annual targets.

o Preparing Media campaigns.

o Stock organizing.

o Following up sales in 28 Show rooms & 150 points of sales in the wholesale
markets.

o Promotion.

o Organizing incentives for sales people.

o Organizing training courses for sales people.

All the above-mentioned tasks are executed in a full coordination with each supplier
export division.

In other word, the Brand Manager is responsible for establishing and maintaining
distinguished relationships between GAZZAZ and all suppliers (Brands owners).

YOUNG FUTURE GROUP

Damascus - Syria
From August 1999 to August 2000.
Position: Financial Supervisor

Financial supervisor is responsible financially, for three pan Arabian media companies
of the group:
The first: Headquartered in: Beirut - Lebanon.
Company name: Arabian Licensing Company (ALC).
Working on: Franchising Brands & Marketing.
The second: Headquartered in: Jeddah - Saudi Arabia.
Company name: Ideal Publishing Syndication (IPS).
Working on: Syndication & Media and Multi Media Marketing.
The third: Headquartered in: Dubai - UAE.
Company name: Arabian Licensing Company (ALC).
Working on: Media Licensing Marketing.
VENUS ART PRODUCTION CENTER
Mezza - Western Villatt - Damascus - Syria
From August 1993 to July 1999
Position: Chief Accountant.

Helps in creating & organizing Accounting department, then developing this

department to a financial management department.

UNITED HOUSING ASSOCIATION

Damascus - Syria
From October 1989 to July 1993.
Position: Financial Accountant.

Budgeting - responsible of suppliers & contractors accounts - Members Accounts -

Project cost analysis - Salaries....etc.

LANGUAGES

Arabic Native
English Good
French Good
Italian Beginner
Russian In progress: (Beginner)

EDUCATION

1993: Post Graduate Diploma Accountancy

One year (Two semesters)
Faculty of Economy & Commerce,
Damascus University,
Damascus,
Syria.

1989: Bachelor - Economics & Commerce

Four years (Two semesters each)
Faculty of Economy & Commerce,
Damascus University,
Damascus,
Syria.
PROFESSIONAL MEMBERSHIP

IMA
Institute of Management Accountant N. J. USA.

FINANCE TRAINING COURSES

(SAP) - PRISM end user training course. Pretoria December 2008

(SAP) - PRISM super user training course. Helsinki September 2008.

TRAINING COURSES & SEMINARS

Assisting Budget division at IOM HQ for 3 months, in preparing Annual IOM

Budget value = USD1 Billion 2010

Applications of participatory approaches in rural micro-credit and establishing

development funds Rural Community Development Project in Jabal AL-HOSS
UNDP 2007

Delay management and the interest rate determinations. CGAP / SANABEL 2007

Computer Centre Courses. M S Office & Internet explorer 2004

New Horizon Computer Centre Courses. M S Office & Internet explorer 2004

Business Communication Course. American Language Centre 2004

Strategic & International Marketing. Syrian European Business Centre 2002

Vision & Strategy. Syrian European Business Centre 2002

Team Work. Syrian European Business Centre 2002

Leadership through Quality. Syrian European Business Centre 2002

Cost Analysis. Syrian European Business Centre 2002

REFERENCES

Mr. Adnan Saad . (Last supervisor)

National Project Director
Bio-Diversity Conservation & Protected Area Management project in Syria.
Damascus, Syria.
Mobile Phone: 00963 92 35 81 98

H.E Sheik Ibrahim Kutbi.

General Manager
GAZZAZ Co.
Mobile Phone: 00966 50 45 95 695.