Beruflich Dokumente
Kultur Dokumente
configuration Document
SHIELD
Configuration Document
MATERIALS
MANAGEMENT
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TABLE OF CONTENTS: Page No
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4.1.5.1 Define Number Ranges
4.1.6 Quota Arrangement
4.1.6.1 Define Number Ranges
4.1.6.2 Define Quota Arrangement Usage
4.1.7 RFQ/Quotation
4.1.7.1 Define Document Types
4.1.7.2 Define Number Ranges
4.1.7.3 Release Procedure
4.1.8 Purchase Requisition
4.1.8.1 Define Document Types
4.1.8.2 Define Number Ranges
4.1.9 Purchase Order
4.1.9.1 Define Document Types
4.1.9.2 Define Number Ranges
4.1.9.3 Release Procedure
4.1.9.4 Set Tolerance Limits for Price Variance
4.1.9.5 Texts for Purchase Orders
4.1.9.6 Set up Stock Transport Order
4.1.9.7 Returns Order
4.1.10 Contract
4.1.10.1 Define Document Types
4.1.10.2 Define Number Ranges
4.1.10.3 Release Procedure
4.1.11 Scheduling Agreement
4.1.11.1 Define Document Types
4.1.11.2 Define Number Ranges
4.1.12 Conditions
4.1.12.1 Define Price Determination Process
4.1.12.1.1 Define Access Sequences
4.1.12.1.2 Define Condition Types
4.1.12.1.3 Define Calculation Schema
4.1.12.1.4 Define Schema Group
4.1.12.1.5 Define Schema Determination
4.1.12.1.6 Define Transaction/Event Keys
4.1.13 Account Assignment
4.1.13.1 Maintain Account Assignment Categories
4.1.14 Define Default Values for Document Type
4.1.15 Version Management
4.1.15.1 Set Up Version Management for Purchase Requisitions
4.1.15.2 Set Up Version Management for External Purchasing Documents
4.1.15.3 Define Reasons for Change
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4.1.16 Vendor Evaluation
4.1.16.1 Define Weighting Keys
4.1.16.2 Define Criteria
4.1.16.3 Define Scope of List
4.1.16.4 Maintain Purchasing Organization Data
4.2 External Services Management -----------------------------------------------------------------------108-111
4.2.1 Service Master
4.2.1.1 Define Service Category
4.2.1.2 Define Number Ranges
4.2.2 Number Ranges
4.2.2.1.1 Define Number Ranges for Service Entry Sheet
4.2.2.1.2 Define Internal Number Range for Service Specifications
4.2.2.1.3 Assign Number Ranges
4.2.3 Define Attributes of System Messages
4.3 Inventory Management and Physical Inventory--------------------------------------------------112-124
4.3.1 Goods Issue / Transfer Postings
4.3.1.1 Create Storage Location Automatically
4.3.1.2 Set Up Dynamic Availability Check
4.3.2 Goods Receipt
4.3.2.1 Set Tolerance Limits
4.3.2.2 Create Purchase Order Automatically
4.3.2.3 Set "Delivery Completed" Indicator
4.3.3 Reservation
4.3.3.1 Define Default Values
4.3.4 Physical Inventory
4.3.4.1 Cycle Counting
4.3.5 Movement Types
4.3.5.1 Record Reason for Goods Movements
4.3.6 Output Determination
4.3.6.1 Maintain Condition Tables
4.3.6.2 Maintain Access Sequences
4.3.6.3 Maintain Output Types
4.3.6.4 Maintain Output Determination Procedures
4.3.6.5 Maintain Conditions
4.4 Valuation and Account Assignment------------------------------------------------------------------125-139
4.4.1 Define Price Control for Material Types
4.4.2 Split Valuation
4.4.2.1 Activate Split Valuation
4.4.2.2 Configure Split Valuation
4.4.3 Account Determination
4.4.3.1 Account Determination Without Wizard
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4.4.3.1.1 Define Valuation Control
4.4.3.1.2 Define Valuation Classes
4.4.3.1.3 Configure Automatic Postings
4.5 Logistics Invoice Verification--------------------------------------------------------------------------140-145
4.5.1 Define Attributes of System Messages
4.5.2 Incoming Invoice
4.5.2.1 Number Assignment
4.5.2.1.1 Maintain Number Assignments for Accounting Documents
4.5.2.1.2 Maintain Number Assignment for Logistics Documents
4.5.2.1.2.1 Transaction - Assign Number Range
4.5.2.1.2.2 Maintain Number Range Intervals for Invoice Documents
4.5.3 Maintain Default Values for Tax Codes
4.5.4 Invoice Block
4.5.4.1 Determine Payment Block
4.5.4.2 Set Tolerance Limits
4.6 Consumption-Based Planning ------------------------------------------------------------------------146-146
4.6.1 Master Data
4.6.1.1 Define MRP Controllers
5. Financial Accounting (New) [ TAXINN-Condition based Procedure]-------------------------147-157
5.1 Tax on Sales/Purchases
5.1.1 Basic Settings
5.1.1.1 Check Calculation Procedure
a) Access Sequences
b) Define Condition Types
c) Define Procedures
5.1.1.2 Assign Country to Calculation Procedure
5.1.1.3 Check and Change Settings for Tax Processing
5.2 Calculation
5.2.1 Define Tax Codes for Sales and Purchases
5.3 Posting
5.3.1 Define Tax Accounts
6. Logistics – General [Country India Version-CIN Settings] :-----------------------------157-182
6.1 Tax on Goods Movements [India]
6.1.1 Basic Settings
6.1.1.1 Maintain Excise Registrations
6.1.1.2 Maintain Company Code Settings
6.1.1.3 Maintain Plant Settings
6.1.1.4 Maintain Excise Groups
6.1.1.5 Maintain Series Groups
6.1.2 Determination of Excise Duty
6.1.2.1 Select Tax Calculation Procedure
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6.1.2.2 Maintain Excise Defaults
6.1.3 Condition-Based Excise Determination
6.1.3.1 Define Tax Code for Purchasing Documents
6.1.3.2 Assign Tax Code to Company Codes
6.1.3.3 Classify Condition Types
6.1.4 Master Data
6.1.4.1 Assign Users to Material Master Screen Sequence for Excise Duty
6.1.4.2 Maintain Chapter IDs
6.1.5 Account Determination
6.1.5.1 Define G/L Accounts for Taxes
6.1.5.2 Specify Excise Accounts per Excise Transaction
6.1.5.3 Specify G/L Accounts per Excise Transaction
6.1.6 Business Transactions
6.1.6.1 Incoming Excise Invoices
6.1.6.1.1 Maintain Rejection Codes
6.1.6.1.2 Specify Which Movement Types Involve Excise Invoices
6.1.7 Outgoing Excise Invoices
6.1.7.1 Assign Billing Types to Delivery Types
6.1.7.2 Maintain Default Excise Groups and Series Groups
6.1.8 Subcontracting
6.1.8.1 Maintain Movement Type Groups
6.1.8.2 Subcontracting Attributes
6.1.9 Tools
6.1.9.1 Number Ranges
6.1.9.2 Message Control
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2002 Talong
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4012 GMR Ind.Ltd,Co-gen Div,Haliyal Co-Gen Division - HALIYAL
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Following storage location are defined for GMR.
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2000 RHST Raw HSD Tank
2001 PK1
2002 PT1
2003 PBH1
2004 PB1
2005 PD1
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2100 MAST Main Store
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2150 CNTR Containers (8 no
2200 PA1
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3230 RS06 Ulundurpet
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4001 SC40 Diesel Bunk
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4001 SS77 Molasses Tank 1
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4002 SP02 Co-gen.Mat- Elec
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4003 DRMS DIST - RAW MAT
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4003 SD58 RS/ENA Vat -4
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4003 SD95 Scrap Material
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4011 HS71 FG Storage 1
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4011 SFG2 SUGAR FG 2A & 2B
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4012 HP89 Bagasse Storage
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4013 HD42 Ethaonal Rec - 1
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4013 HD81 Coal Yard
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6600 FMS7 IBCKP-10/11Floor
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ASSIGNMENT
Assign plant to company code
In the step "Assign plant to company code"; you assign each plant to a company code. A Plant
can only belong to one company code.
SPRO / IMG -> Assignment -> Logistics – General-> Assign plant to company code
2000 2005 GMR Enegry Ltd (Delhi Off ) GMR Energy Limited
2100 2100 GMR Power Corporation Pvt Ltd GMR Power Corporation
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2150 2151 Korea Plant Service & Eng Co L Vemagiri Power Generation
2200 2200 GMR Hydro Power Gen Pvt Ltd GMR Badirinath HPG Pvt Ld
3110 3110 GMR T.T EXPRESSWAYS PVT LTD GMR TTE Pvt Ltd
3120 3120 GMR Tuni Anakapali Exp Pvt Ltd GMR TAE Pvt Ltd
3130 3130 GMR Pochanpalli Exp Pvt Ltd GMR Pochanpalli Exp P Ltd
3210 3210 GMR Ambala-Chand Exp Pvt Ltd GMR ACE Ptd Ltd
3220 3220 GMR Jadcherla Exp.ways Pvt Ltd GMR Jadcherla Exp Pvt Lt
3230 3230 GMR Ulundurpet Exp Pvt Ltd GMR Ulundurpet Exp Pvt Ld
5010 5010 GMR Properties Pvt Ltd GMR Properties Pvt Ltd
6600 6600 GMR Corporate Centre Limit GMR Corporate Center Ltd
8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd
8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd
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8600 8603 GMRVF-GMRIT-P.G.DIPLOMA GMR Varalakshmi Foundtn
In this IMG activity, you assign purchasing organizations to the plants for which they
are responsible.
Porg Description Plant Name1
2000 Energy Pur Org 2005 GMR Enegry Ltd (Delhi Off )
2000 Energy Pur Org 2100 GMR Power Corporation Pvt Ltd
2000 Energy Pur Org 2200 GMR Hydro Power Gen Pvt Ltd
2101 Pur Org for HHI 2101 HYUNDAI HEAVY IND. CO.LTD.
3000 Roads Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD
3000 Roads Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
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3000 Roads Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd
3000 Roads Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd
3000 Roads Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd
3000 Roads Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd
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Porg Description Plant Name1
9000 Cent Pur Org 2005 GMR Enegry Ltd (Delhi Off )
9000 Cent Pur Org 2100 GMR Power Corporation Pvt Ltd
9000 Cent Pur Org 2151 Korea Plant Service & Eng Co L
9000 Cent Pur Org 2200 GMR Hydro Power Gen Pvt Ltd
9000 Cent Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD
9000 Cent Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
9000 Cent Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd
9000 Cent Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd
9000 Cent Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd
9000 Cent Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd
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9000 Cent Pur Org 4098 GMR Industries Limited
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SPRO Logistics - General Configuring the Material Master Assign Screen Sequences to
User/Material Type/Transaction/Industry Sector
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Material Type
Refer following chart for various material type defined for GMR
Basic Settings-> Material Types
SPRO / IMG -> Logistics - General -> Material Master Define
Attributes of Material Types
Mtyp Material Type Description
ZBYP By Product
ZDIN Service
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ZVRP Packaging
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SPRO Logistics - General -> Material Master Basic settingmaterial typeDefine Number
Ranges for Each Material Type
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Material Group
In this IMG activity, you define material groups to group together materials with the same
attribute or purpose.
Define
SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields
Material Groups
Various material groups have been defined as per GMR requirement.
Matl Group Matl Group Description
AUTOMOBL Automobiles
BYPRODUCT By - Products
CEMENT Cement
CHEMICALS Chemicals
COMPRESSR Compressor
CONSULTCY Consultancy
ENGINE Engine
FUELS Fuels
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GENCONSM General Consumables
GENERATOR Generator
INTRNFURN Interiors/Furnishing
ITHARDWRE IT Hardware
LABORATRY Laboratory
MOTORS Motors
PUMPS Pumps
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SEMIFDGDS Semi-finished goods
SERVICES Services
SOFTWARE Software
STEEL Steel
TURBINE Turbine
VESSELS Vessels
Divisions
Define Divisions
SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields
Business Patner
SPRO / IMG -> Logistics - General -> Business Partner VendorscontrolDefine Account Groups and
Field Selection (Vendor)
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Vendor - Define Vendor Account Group
Following vendor vendor groups are defined for GMR
Group Description
SPRO / IMG -> Logistics - General -> Business Partner VendorscontrolsDefine Number Ranges for
Vendor Master Records
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Materials Management--Purchasing
Path: SPRO/IMGMaterials ManagementPurchasingEnvironment DataDefine Attributes of
System MessagesSystem messages
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SPRO/IMGMaterials ManagementPurchasing Material Master Define Shipping Instructions
Vendor Master
SPROMaterialsManagementPurchasingVendor MasterDefine Terms of Payment
In this step, you make the system settings that are relevant to the vendor master record from the Purchasing point of view.
Define Terms of Payment : Payment terms created as per GMR team requirement as follows.
G007 50% Agst Pro Inv before Des & After Inspection
G008 30% Agst Pro Inv before Des & After Inspection
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G009 20% Agst Pro Inv before Des & After Inspection
G010 10% Agst Pro Inv before Des & After Inspection
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G036 100% Payment Through DD
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G063 30% Payment on Receipt of Materials at Site
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G090 20% Advance along with confirmation of Contract
G109 50% Pmt within 7 days from the date of Final Bill
G110 60% Pmt within 7 days from the date of Final Bill
G111 75% Pmt within 7 days from the date of Final Bill
G112 80% Pmt within 7 days from the date of Final Bill
G113 100% Pmt within 7 days from the date of Final Bill
G114 50% Pmt within 15 days from the date of Final Bill
G115 50% Pmt within 15 days from the date of Final Bill
G116 75% Pmt within 15 days from the date of Final Bill
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Check Incoterms
SPROMaterialsManagementPurchasingVendor MasterCheck Incoterms
EXW Ex Works
FH Free house
UN Not Free
Create Purchasing Groups ;Purchasing groups have been created as buyers in GMR. Following logic has been
defined for numbering purchasing group.
MaterialsManagement
SPRO Purchasing
Create Purchasing Groups
BH1 Badrinath PG 1
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BH2 Badrinath PG 2
C20 CEO
C30 CFO
C40 JMD
C50 MD
CH1 Chennai PG 1
CH2 Chennai PG 2
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F12 BNG- Deptt Head
F23 Principal
F24 CAO
F25 Director-CSW
G01 User-FMS-BNG
G02 User-FMS-Hyd
G03 User-FMS-Chn
G04 User-FMS-MUM
G05 User-FMS-DEL
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G07 Deptt Head- CHN
GAC GACEPL
GJE GJEPL
GPE GPEPL
GPL GPPL
GTA GTAEPL
GTT GTTEPL
GUE GUEPL
H01 SUGAR-MECHANICAL
H02 SUGAR-ELECTRICAL
H03 SUGAR-INSTRUMENTAT
H04 SUGAR-CIVIL
H05 SUGAR-PROCESS
H06 COGEN-MECHANICAL
H07 COGEN-ELECTRICAL
H08 COGEN-INSTRUMENTAT
H09 COGEN-CIVIL
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H10 COGEN-PROCESS
H11 DISTILLERY-MECHANI
H12 DISTILLERY-ELECTRI
H13 DISTLERY-INSTRUMEN
H14 DISTILLERY-CIVIL
H15 DISTILLERY-PROCESS
H16 CANE
H19 COMMON-IT
H20 COMMON-STORES
H21 COMMON-MATERIALS
H30 SUGAR
H31 POWER
H32 DISTILLERY
H33 CANE
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H34 PROCESS
H36 IT DEPT
H38 MATERIALS
H39 STORES
HL1 HYL-Sugar PG
HL2 HYL-Cogen PG
HL3 HYL-Distillery PG
KM1 Kamalanga PG 1
KM2 Kamalanga PG 2
KM3 Kamalanga PG 3
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M12 Trg Deptt Head
M16 Maintt-Head
MN1 MNG PG 1
MN2 Mangalore PG 2
PG3 GMP
PG4 GMC
R01 CPM-1
R02 CPM-2
R03 CPM-3
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R07 SECT. HEAD-4
R14 CEO
S01 SUGAR-MECHANICAL
S02 SUGAR-ELECTRICAL
S03 SUGAR-INSTRUMENTAT
S04 SUGAR-CIVIL
S05 SUGAR-PROCESS
S06 COGEN-MECHANICAL
S07 COGEN-ELECTRICAL
S08 COGEN-INSTRUMENTAT
S09 COGEN-CIVIL
S10 COGEN-PROCESS
S11 DISTILLERY-MECHANI
S12 DISTILLERY-ELECTRI
S13 DISTLERY-INSTRUMEN
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S14 DISTILLERY-CIVIL
S15 DISTILLERY-PROCESS
S16 CANE
S19 COMMON-IT
S20 COMMON-STORES
S21 COMMON-MATERIALS
S30 SUGAR
S31 POWER
S32 DISTILLERY
S33 CANE
S34 PROCESS
S36 IT DEPT
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S38 MATERIALS
S39 STORES
SK1 SKL-SGR PG
SK2 SKL-Cogen PG
SK3 SKL-Distillery PG
T01 Mechanical
T02 Electrical
T03 C&I
T04 Civil
T05 IT
T06 Materials
T07 F&A
T09 Operations
T10 Maintt-Head
T12 Operations-GMR
T30 Mechanical
T31 Electrical
T32 C&I
T33 Planning
T34 Materials
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T35 F&A - O&M
T37 Maintt-Head-O&M
T39 Oprns-Head-O&M
V05 IT Head
V10 Maintt-Head
V12 Operations-GMR
V30 Mechanical
V31 Electrical
V32 C&I
V33 Civil
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V35 Operations- O&M
V36 Maintt-Head-O&M
V38 Oprns-Head-O&M
VM1 Vemagiri PG 1
VM2 Vemagiri PG 2
X03 Users
Y01 Technical-VP
Y02 General-CSO
Quota Arrangement
MaterialsManagement
SPRO Purchasing
Quota Arrangement
Define Number Ranges
0000000001 8999999999 0
MaterialsManagement
SPRO Purchasing
Quota Arrangement
Define Quota Arrangement Usage
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RFQ/Quotation
MaterialsManagement
SPRO Purchasing RFQ/Quotation
Define Document Types
MaterialsManagement
SPRO Purchasing RFQ/Quotation
number ranges
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Purchase Requisition:
MaterialsManagement
SPRO PurchasingPurchase Requisition
Define Document Types
SPROMaterialsManagement
Purchasing
Purchase Requisition
Define Document
TypesDefine Number Ranges.
01 0010000000 0019999999
02 0090000000 0099999999
03 1000000000 1999999999
04 2000000000 2999999999
05 3000000000 3999999999
06 4000000000 4999999999
07 5000000000 5999999999
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Edit Characteristic:In this step, you create characteristics for a release procedure for purchase
Requisition(PR)
Following characteristic are created for a PR- release
Edit Class: In this step, you create classes for a release procedure for purchase orders (POs).
Following class are created for PR- release
Release group
Create a release group for your release procedure and assign it to a class. In the process, you assign release
conditions to the release procedure.Following are setting for GMR Group
N1 1 REL_CLASS PR_REL_CLASS
N2 1 REL_CLASS PR_REL_CLASS
Release Code
Group Code Description
N1 1 USER DEPARTMENT
N1 3 UNIT HEAD
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N2 1 USER
N2 3 PLANT HEAD
N2 4 ASSET HEAD
2 RFQ/purchase order
Release strategies: Create a release strategy for your release group and assign your release codes accordingly.
Group Code Value
Purchase Order:
Define Document Types:
SPRO
Materials Management
Purchasing
Purchase order Define Document Types
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ZCAP Non Budg.Cap.Pur.ord 10 51 NBF
In this section, you set up a release procedure for purchase orders(POs).To set up the release procedure, you must
make a series of settings in Customizing. This section provides you with an overview of the necessary activities.You
must perform the following steps:
1. Create characteristics :
PO_DOCTYPE Order Type (Purchasing) 00.00.0000 CHAR
PO_PLANT PO_Plant 00.00.0000 CHAR
PO_PURORG Purchasing Organization 00.00.0000 CHAR
PO_VALUE Total net order value 00.00.0000 CURR
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E1 2 PO_REL_CLASS Release Property
b) Release Code
Here you create the release codes you need for your release strategy and assign the codes to your release group.
Following are setting for GMR Group
A1 01 Procurement Head
A1 02 Department Head
A1 03 Unit Head
A1 06 Managing Dir.
A1 07 Sector Head
A1 S1 Shared Services
B1 11 Procurement Head
B1 12 Department Head
B1 13 Shared ser/Finance
B1 14 Plant Manager
B1 17 Sector Head
B1 H1 Hpe/Hbm/Abm
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C1 21 Procurement Head
C1 22 Na
C1 23 Shared ser/Finance
C1 25 Executive Director
C1 26 Managing Dir.
C1 27 Sector Head
C1 V1 Vice President
D1 31 Procurement Head
D1 32 Department Head
D1 33 Shared ser/Finance
D1 34 Location Head
D1 35 Head Fms
D1 36 Sector Head
E1 46 Sector Head
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F1 51 Department Head
F1 55 Managing Dir.
F1 56 Sector Head
H1 61 Procurement Head
H1 62 Sectional Head
H1 64 Sector Head
C) Create release indicator :-- A release indicator shows the release status of a PO.
R 6 0.0 Released
X 0.0 Blocked
D) Release strategies
Create a release strategy for your release group and assign your release codes accordingly.
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A1 A1 AGRO PO 1 - 1K GDOM 1-1000
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C1 22 RAXA GCAP 20L - 25L GCAP 2000000 - 2500000
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E1 41 PROP GCAP 1 - 2L GCAP 1 - 200000
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F1 F8 AG CORP PO 10K-10L GDOM 10000 - 1000000
SPROMaterials Management
Purchasing
Purchase order
Set Tolerance Limits for Price
Variance
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In this step, you create rules for the availability check in the case of stock transport orders.
This check enables you to find out whether the quantity requested is available in
the supplying plant, for example, in the case of materials that are to be
transferred over longer distances from one site to another.
SPRO
Materials Management
Purchasing
Purchase order Set up Stock Transport Order
Define Checking Rule.
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SPRO
Materials Management Purchasing
Purchase order Set up Stock Transport Order
Assign Delivery Type and Checking Rule
Returns to Vendor
SPROMaterials Management
Purchasing
Purchase order Set up Stock Transport Order Returns
Order Returns to Vendor
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Returns Order;- In this step, you define shipping-specific data for the returns
order. You make settings for the required return delivery type for
Contract
Path: SPRO Materials Management Purchasing Contract Number range
41 4100000000 4199999999
44 4400000000 4499999999
45 4500000000 4599999999
46 4600000000 4699999999
47 4700000000 4799999999
48 4800000000 4899999999
49 4900000000 4999999999
50 5000000000 5099999999
51 5100000000 5199999999
52 5200000000 5299999999
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Materials Management
SPRO Purchasing
Contract
Define Document Types
Path: SPRO Materials Management Purchasing Contract Release Procedure for Contracts
Edit Characteristic: In this step, you create characteristics for a release procedure for Contract
Following characteristic are created for a contract release
PO_DOCTYPE
PO_PLANT
PO_VALUE
PO_PURORG
Edit Class :In this step, you create classes for a release procedure for Contract
Following class are created for Contract release
REL_CLASS
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Release strategies
Create a release strategy for your release group and assign your release codes accordingly.
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B1 B9 ENGY CONT >2L GCMK >200000
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D1 DE FMS CONT GCLK 50K-1L GCLK 50000 - 100000
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F1 FL AG CORP GITK >5L GITK >500000
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H1 HL ROADS GCLK >15L GCLK >1500000
SCHEDULING AGREEMENT
SPRO
Materials Management Scheduling Agreement Define Document Types
Purchasing
SPRO
Materials Management Scheduling Agreement Define Number Ranges
Purchasing
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CONDITIONS
Define Price Determination Process
AS Description Description
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The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery
costs in the SAP System. These are stored in the system in condition records. Following condition types are define
for GMR which can subsequently be used in GMR Pricing Procedure.
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Procedure Description
Ste Cnt Fro Man Req Prin SubT Sta AltCT AltCB ActK Accrl
p r CTyp Description m To . t t o t y V y s
5 GDC1 Discount(Perct) 1
7 GDC2 Discount/Quantity 1
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15 GCH1 Other Charges(Perct) 1 GO1 GO1
20 GCH4 Surcharge% 1
56 JOCM IN Octroi 50 X
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88 GDR3 Demurrage Char Qty 78 82 X GD1 GD1
10
101 Total PO Cost 99 0 S X
GRW
110 R Statistical Value 8 C X
Step Cou Cond Type Description From To Print SubTot Reqmt Calc Bas ty Acck Accrls
5 0 GDC1 Discount(Perct) 1 0 0 0 0
7 0 GDC2 Discount/Quantity 1 0 0 0 0
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25 0 Sub Tot1(After Discount) 1 19 0 0 0
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100 0 GHD1 Hand Charges(Perct) 1 0 0 0 0 GH1 GH1
Define Schema Group :These allow you to group together certain purchasing organizations that use the
same calculation schema. You can also use them to group together vendors for whom the same calculation schema
is valid.
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Schema Groups for Purchasing Organizations
Sch.grp.vendor Desciption
G001
Define Schema Determination: In this step we define for various combination of Purchasing Schema Group and
Vendor Schema Group which pricing procedure is applicable. Following is GMR settings for various combinations.
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Pur Sch Grp Vend Sch Grp Price rocedure Description
Path: SPRO
Materials Management Purchasing
Conditions
Define Price Determination
Process
Define Transaction/Event Keys
Trans./Event Key; - To enable the system to find the relevant account for provisions (for accrued delivery costs or
miscellaneous provisions, for example), you must assign a transaction/event (internal processing) key to each
condition type that is relevant to provisions in the step Define Calculation Schema.
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Path: SPRO Materials Management PurchasingAccount Assignment Maintain Account
Assignment Categories
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Path: SPRO Materials Management PurchasingDefine Default Values for Document Type
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Version Management;;-
Set Up Version Management for External Purchasing Documents: In this step, you set up the version management
facility for external purchasing documents.For a combination of purchasing organization, document category, and document type,
you can:
Path: SPRO
Materials Management Purchasing
Version Management
Set Up Version
Management for External Purchasing Documents
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Vendor Evaluation :
In this section, you make the settings for vendor evaluation that apply to all purchasing organizations:
• Define criteria
In the step Define Purchasing Organization Data for Vendor Evaluation, you define individual values for each
purchasing organization.
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Define Criteria.
Sub criteria.
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Similarly we need to maintain Main and Sub criteria’s for all required Purchase organizations
Use this menu to make the special system settings that are necessary to carry
out procurement transactions involving external services.You should not
process procurement transactions in the SAP System until you have worked
through this chapter. All settings of general relevance to the procurement of
both services and materials are made via the "Purchasing" menu.
Service Master:
In this section, you complete the system settings required for the following:
goods issues
transfer postings.
goods receipts.
reservations
physical inventory
reporting /evaluations
Set Up Dynamic Availability Check: In this step, you configure the dynamic availability check.
The system checks whether the material to be withdrawn is available and issues a message, if necessary.
Plant-
Physical Inventory
Movement Types
Output Determination :
In Inventory Management, output is text that is created at the time of goods movements. There are output documents
such as:-
goods receipt/issue slips ( example, GR/GI slips, pallet slips) /Labels/ kanban cards/ MAIL messages which
Inventory Management uses to communicate with other departments (purchasing or materials planning, for example)
Depending on the type, an output document can be printed or sent to a recipient (for example, via MAIL). An output
control mechanism that depends on different criteria allows to process and send the output documents with defined
restrictions and under certain conditions.
Goods accompanying slips such as goods receipt or goods issue slips can be printed for every movement. The
goods accompanying slip (also referred to in the system as goods receipt/issue slip) can be printed in three versions:
Version 1: individual slip : -In this version, one goods receipt/issue slip is printed per item.
Version 2: individual slip with inspection text: -This version is also used to print individual slips. The printout also
contains the quality inspection text, provided it exists in the material master record.
Version 3: collective slip:-In this version, a collective slip is printed for all items of the material document.
When entering a goods movement, the user can define through an indicator whether an output document is created,
that is, whether a goods receipt/issue slip is printed or not. Printing a goods receipt/ issue slip in a separate step after
entering the goods movement is also possible.
An output type (also referred to as condition type) is defined for every type of goods receipt/issue slip and for every
version. That is, the following output types are available in the standard system:
GR slip, version 1 / GR slip, version 2/ GR slip, version 3/ GI slip, version 1/ GI slip, version 2.
For particular cases, such as subcontract order processing, separate output types are defined. Return delivery slips
use the same output types as GR slips.
All information relevant for printing the corresponding goods receipt/issue slip is stored for every output type, for
example:
When a goods movement is entered, the system checks whether the conditions for an output type are met. For
example, if an output type is defined for the respective transaction type, movement type, and version, an output
document is generated automatically.
In this section, you define which output type is created for a goods movement and how the output document is
processed.
You have to check or maintain the following objects so that the system creates an output document when a goods
movement is entered: -
condition table / access sequence/ output types /output determination procedure / condition records / SAPscript
layout set for the output type / Printer determination
Requirements :
2. Before you set up the output determination, you have to run the program RM07NCUS for each client in which you
want to use the output determination function.
This program copies the basic settings from the SAP standard client (000).
Note:In the case of a goods receipt for a purchase order, MAIL messages are sent to purchasing in two cases:
if Purchasing has set the indicator "GR output" in the purchase order /
if an order price quantity has been entered at the time of a goods receipt which lies outside the tolerances (for a
warning message).
In the case of a goods receipt of missing parts, a mail message is sent to the MRP controller if the missing parts
check is active for the plant.
The standard system contains all settings for this output. You only have to maintain the mail texts for the following
output types:
MLGR (GR message) / MLMD (GR quantity variance )/ MLFH (goods receipt of missing part)
-Material valuation
Requirements;
You must have processed the defaults for the material types before you can make your configurations for "Valuation
and Account Determination."
SPROMaterials Management Valuation and Account Assignment Define Price Control for
Material Types
SPLIT VALUATION:
Split valuation enables you to valuate substocks of a material in different ways (for example, according to external
procurement or in-house production or by batches).
Under the menu option "Split valuation", you can determine whether and how you want to use split valuation at your
company.
SPROMaterials Management Valuation and Account Assignment split valuation Activate Split
Valuation
SPROMaterials Management Valuation and Account Assignment split valuation Configure Split
Valuation
Account Determination:
In this step, you can make the settings for account determination in Inventory Management and Invoice
Verification. Account determination without the wizard enables you to make a more complex configuration than
account determination with the wizard, but requires that you are already familiar with the principle of automatic
account determination in the ERP System. /You can configure account determination with the wizard in the first
instance, for example. Then, if the wizard does not meet your company's account determination requirements, you
can work without it.
Detailed documentation on account determination is contained in the step Configure automatic postings.
Further notes
You have to work without the wizard if you use the material ledger.
Configure Automatic Postings : In this step, you enter the system settings for Inventory Management and Invoice
Verification transactions for automatic postings to G/L accounts.You can then check your settings using a simulation function.
Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and
Cost Accounting.
Example:
Posting lines are created in the following accounts in the case of a goods issue for a cost center:
When entering the goods movement, the user does not have to enter a G/L account, since the ERP system automatically finds the accounts to which
postings are to be made using the following data:
If the user enters a company code or a plant when entering a transaction, the ERP system determines the chart of accounts which is valid for the
company code.
hou must define the automatic account determination individually for each chart of accounts.
aluation grouping code of the valuation area : If the automatic account determination within a chart of accounts is to run differently for certain
company codes or plants (valuation areas), assign different valuation grouping codes to these valuation areas.
You must define the automatic account determination individually for every valuation grouping code within a chart of accounts. It applies to all valuation
areas which are assigned to this valuation grouping code.
If the user enters a company code or a plant when entering a transaction, the system determines the valuation area and the valuation grouping code.
Posting transactions are predefined for those inventory management and invoice verification transactions relevant to accounting. Posting records,
which are generalized in the value string, are assigned to each relevant movement type in inventory management and each transaction in invoice
verification. These contain keys for the relevant posting transaction (for example, inventory posting and consumption posting) instead of actual G/L
account numbers.
You do not have to define these transaction keys, they are determined automatically from the transaction (invoice verification) or the movement type
(inventory management). All you have to do is assign the relevant G/L account to each posting transaction.
Account grouping (only for offsetting entries, consignment liabilities, and price differences)
Since the posting transaction "Offsetting entry for inventory posting" is used for different transactions (for example, goods issue, scrapping, physical
inventory), which are assigned to different accounts (for example, consumption account, scrapping, expense/income from inventory differences), it is
necessary to divide the posting transaction according to a further key: account grouping code.
An account grouping is assigned to each movement type in inventory management which uses the posting transaction "Offsetting entry for inventory
posting".
Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts for every account grouping, that is, assign G/L
accounts.
If you wish to post price differences to different price difference accounts in the case of goods receipts for purchase orders, goods receipts for orders,
or other movements, you can define different account grouping codes for the transaction key.
Using the account grouping, you can also have different accounts for consignment liabilities and pipeline liabilities.
The valuation class allows you to define automatic account determination that is dependent on the material. for example: you post a goods receipt of a
raw material to a different stock account than if the goods receipt were for trading goods, even though the user enters the same transaction for both
materials.
You can achieve this by assigning different valuation classes to the materials and by assigning different G/L accounts to the posting transaction for
every valuation class.
If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction.
Note : You must process the sections for document types and number ranges in the Incoming Invoice unit.
SPRO Materials Management Logistics Invoice Verification Define Attributes of System Messages
SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for
Logistics Documents Transaction - Assign Number Range
SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for
Logistics Documents Maintain Number Range Intervals for Invoice Documents
SPRO Materials Management Logistics Invoice Verification incoming invoice Maintain Default
Values for Tax Codes
SPRO Materials Management Logistics Invoice Verification Invoice BlockSet Tolerance Limits
The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes.
In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash discount amount reduces the tax
base amount, depending on the company code. This reduction is, for example, possible in Belgium but not in Germany.
The following sections describe the specifications you must make for calculating taxes on sales/purchases.
In this activity, you can check and, if necessary, change existing procedures for tax calculation.
Standard settings
Calculation procedures containing the necessary specifications for the calculation and posting of taxes on sales/purchases have
already been defined in the standard SAP system for certain countries. Every calculation procedure groups several tax types
together into a condition type (for example, output tax or input tax) in the calculation procedure, and determines calculation rules
for it.
The calculation procedure determines for which amount the individual condition types are to be calculated. This can be the base
amount (total of the expense items and the revenue items) or a subtotal. The entry in column FrmLvl, determines for which amount
tax is calculated.
Note:- In this activity, the condition types for the check and the possible change provided in the standard system are also displayed.
Here, for example, the condition calculation rule, or for which base amount the tax is calculated is determined (= condition type).
Recommendation:-If possible, do not change the condition types and calculation procedures provided in the standard system. Only
check the standard condition types and calculation procedures regarding whether you can use them for your requirements. If
necessary, make changes.
Activities :If you cannot use the standard settings, change the condition types and calculation procedures delivered to meet your
requirements.
Following types of Coditions defined and used for –Tax procedure at GMR
Similarly we need to defined all required conditions as per the requirement of the GMR.
In this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key
the following indicators:
• Tax type :- Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type.
• Nondeductibility of tax amounts:- For this, tax amounts are marked as not deductible.
• Posting indicator: - Here you specify whether the tax amount is posted separately or distributed to expense
or revenue items.
• Tax not relevant to cash discount (Not discount relevant) :-This indicator is set only for Canada. If you
select it, the system does not take into account the corresponding tax amount when determining the tax
base.
[For a every new conditions defined we need to create one Accounting Key w.r.t The business
requirement. Example- In Ta x procedure we have defined new condition For Ecess on Service=ZESS
Condition and for this we have created new Accounting Key as –ZES-ECS on Service Tax in this session ]
Calculation : In the following activities you make the settings for calculating the taxes on sales/purchases
Use : You have to define a separate tax on sales/purchases code for each country in which one of your company
codes is located.
Each code contains one or more tax rates for the different tax types.
If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to define a tax rate with the
value 0.Note : Do not delete or change any taxes on sales/purchases codes and their definitions as long as items
with these codes exist in the system.
Otherwise, the SAP system displays the tax amounts with incorrect tax rates in the corresponding reports and
determines incorrect amounts during a tax adjustment for payment transactions.
Standard settings : SAP supplies a tax calculation procedure for each country. The procedure comprises a list of all
common tax types with rules for tax calculation. In addition, example tax codes are defined for some countries.
Posting : In the following activities, you set the requirements for posting taxes on sales/purchases
In this activity, you specify the accounts to which the different tax types are to be posted. The system determines
these accounts for automatic postings.
Logistics – General
Tax on Goods Movements [CIN]
An entity in India that is entitled by law to produce any goods liable to excise., Each entity is assigned its own excise
registration number. Every factory that manufactures excisable goods is required to register separately, so that a
business with seven factories requires seven registrations.
SPROLogistic General Tax on Goods Movements India Basic SettingsMaintain Plant Settings
A unit within an excise registration, in India, which keeps its own set of excise records.
Whereas the excise registration reports to the excise authorities, the excise group is a purely internal organizational
unit. Each excise group keeps records of all transactions that have to be reported to the excise authorities. When the
time comes to present these records to the authorities, the excise registration compiles the information from all of its
excise groups.
SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Series Groups
Use : In this IMG activity, you define the different excise series groups within your company. Series groups allow you
to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for
outgoing documents. But each of these series has to be declared to the excise authorities.
Activities: Define excise series groups based on type of outgoing document / Assign series group to excise
/registration ID / If no financial postings are required for an Excise invoice in this seris group then you tick the 'No
utilization' indicator. /If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment
then mark the 'Immediate Utilization' indicator.
SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Excise Duty Indicators
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes
using formula-based excise determination.
SPROLogistic General Tax on Goods Movements India Basic Settings Condition-Based Excise
Determination [T-code : FTXP]
Only carry out this activity if you use condition-based excise determination -TAXINN
Need to maintain required Tax code. FTXP [ Example: Give tax code number-Select as V-INPUT TAX then don’t give
any values just save it.
SPROLogistic General Tax on Goods Movements India Basic Settings Assign Tax Code to Company
Codes
Only carry out this activity if you use condition-based excise determination-TAXINN
Similarly we need to maintain all Tax codes for the required Company Codes.
SPRO
Logistic General
Tax on Goods Movements
India
Basic Settings Classify Condition Types
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to
condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an
incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the
system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
• For taxes on purchases, use the condition types contained in the tax procedure.
• For taxes on sales, use the condition types contained in the pricing procedures.
this IMG activity, you specify which G/L accounts you will use to record which taxes
You have set up G/L accounts for each of the processing keys listed below;
SPRO
Logistic General Tax on Goods Movements
India Account Determination Specify Excise
Accounts per Excise Transaction
Use:- In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for
the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use subtransaction types, enter the accounts for each subtransaction type as well.
Example :-
DC ind Account name
Excise TT
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hold account
Use : In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking
at the: Excise group / Company code / Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub
transaction types.
Requirements:- You have already :-Defined the G/L accounts / Defined the excise groups/ Maintained the
transaction accounts.
Activities: For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses,
one set of accounts will suffice for all transactions.
Note: You need not remit the CENVAT to the excise department immediately, so maintain the credit account for
transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Similarly for all Excise Group we need to specify G/L account for various ETT
SPROLogistic General
Tax on Goods Movements India Business Transactions
Incoming Excise
Invoices
Specify Which Movement Types Involve Excise Invoices
In this IMG activity, you specify which movement types relating to goods receipts involve excise invoices.
The system uses this information during the goods receipt procedure. When you post a goods receipt using one of
the movement types that you have specified here, the system prompts you to enter the excise invoice number.
SPROLogistic General
Tax on Goods Movements
India Business Transactions
Outgoing Excise
Invoices
Outgoing Excise Invoices
Subcontracting :
SPRO
Logistic General
Tax on Goods Movements
India Business Transactions
Subcontracting
Maintain Movement Type Groups.
SPRO
Logistic General Tax on Goods Movements
India Business Transactions
Subcontracting
Subcontracting Attributes
The subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and
a subtransaction type.
The conditions such as the number of excise items per subcontracting challan, if the nonexciseable materials have to
be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and
the hierarchy of determining the excise base value are mentioned here.
SPRO
Logistic General
Tax on Goods Movements
India Tools--> Number Ranges
You can maintain the number ranges for all CIN Number range objects using this transaction
Activities
Please maintain the number ranges for the folllowing objects The no nr has to be '01' for all
1. j_1iintnum
At an Excise group:
1. j_1irg23a1 /
2. j_1irg23a2
3. j_1iRG1
4. j_1irg23c1
5. j_1irg23c2
6. j_1ipla2
7. j_1iintpr2
8. j_1irg23d
At Series group
1. j_1iexcloc
2. j_1iexcexp
3. j_1idepinv
SPRO
Logistic General
Tax on Goods Movements
India Tools--> Message Control
In this activity, you can specify whether a given message should appear as a warning message or an error message.
Activities : Enter each message that you want, specifying whether it should apply to one user or all users.