NIKE

EQUIPMENT MANAGER:


PROCESSES AND PROCEDURES



 TABLE OF CONTENTS

HOW TO CREATE A NIKE.NET ORDER FORM PAGE 3

NIKE.NET ORDERING PROCESS PAGES 4-6

NIKE UNIFORM ORDERING PROCESS PAGES 7-8

NIKE INVOICE PAYMENT PROCESS PAGES 9-10

NIKE RETURN PROCESS PAGES 11-12

NIKE BEST PRACTICES DEADLINE CALENDAR PAGES 13-15

API-SPECIFIC EMBELLISHMENT ORDERING BEST PRACTICES PAGE 16-17

NIKE ORDER FORM APPENDIX A

PROCUREMENT CARD RECEIPTS FORM (PCARD FORM) APPENDIX B

PAYMENT REQUEST FORM APPENDIX C

CTPS NIKE RETURN CLAIM FORM APPENDIX D

GW ATHLETICS LOGO SHEET APPENDIX E

EMBROIDERY COMPANIES REGISTERED THROUGH CLC APPENDIX F
 How to Create a Nike.net Order Form

- All Nike products MUST be ordered using the attached order form (with noted
basketball exceptions).
- All coaches should have access to www.nike.net to check sizing and
availability.
- All coaches must verify product availability prior to submitting an order
form to the Equipment Manager.

Steps to complete Nike Order Form:
1. Log in to www.nike.net

2. Check availability by selecting Orders then Team Apparel then
Availability

3. Type in 6-digit product code found in Nike catalog (if applicable).
-Sizing, Colors, and Quantity available can be found here
-Coaches will not be able to place an actual order online
(must submit to the Equipment Manager)

4. Complete Nike Order Form (Appendix A) for available items by
typing in 6 digit product code and 3 digit color code to Excel (Ex.
384407-419).

5. Place the requested sizes/quantity for each item.

6. Place the wholesale price (given to you on Nike.net) for individual
requested item on the UNIT PRICE FOR WHOLESALE column on
the Nike Order Form.

7. Submit Nike Order Forms to the Equipment Manager
(athequip@gwu.edu) for confirmation.

8. All correspondence to be directed to the Equipment Manager not
direct to Nike.




Nike.net Ordering Process

When Receiving Nike Order Forms from Coaches/Administrators, the Equipment
Manager will:

1. Go onto Nike.net (Log on using the Equipment Manager username and
password).

2. Locate the STYLE-COLOR section (style-color codes consist of 6 digit item
number along with the 3 digit color code; ex. 384407-419) on the Nike Order
Form (Appendix B).
*It is the responsibility of whoever requests the Nike order to
initially check the availability on Nike.net before sending to the
Equipment Manager. If a Nike.net account is not established, the
Equipment Manager will set up an account for the individual or
reference another account to use.

3. Confirm availability of each item by typing in the style-color code (located
on the Nike Order Form) onto the At-Once search field (tab under Orders
located on top of Nike.net page).

4. Click on the specified style-color, of the item requested, after placing the
search.


5. If available, mark the availability of the item on the Nike Order Form
(availability may vary on size/color/quantity).

6. If the item is unavailable or on back order (date of availability is in the
future), mark that item as so.


7. Make sure to check that the pricing is correct on the Nike Order Form for the
items requested (Nike.net will present items as their Wholesale price). If
pricing is incorrect, make the necessary changes to reflect actual wholesale
price.

8. Follow up with the respective Coach or Administrator on any unavailable or
back-order items so they are aware of the situation and can make any
necessary changes.


9. Once order is confirmed by the Coach or Staff Member, type in all the Style-
Color codes that need to be ordered onto the Add products by style
 number tab (located on the middle of the At-Once order page) and click
the Add button when completed.

10. Enter all the size quantities for the items necessary to order.


11. When completed, click on the Enter Order Info button.

12. When entering Purchase Order Number (P.O. #), make sure to label every
P.O. # so to specify the team or department who is placing the order. For
example if Mens Basketball is ordering, type in the sport abbreviation
and the date when order is being placed (GW-MBB-MAR202013).


13. The Customer Request Date is the date that the order is being placed (it will
automatically appear for At-Once orders.

14. Make sure to change the Shipping method if expedited orders are needed. If
expedited orders are not need, leave at Standard shipping.
*Expedited shipping is available for Nike.net orders. The
expedited shipping time starts at the date when the item is available on
Nike.net. The available expedited shipping options include
- Next Day
- 2-Day Shipping
- 3-Day Shipping.


15. Do not need to leave any notes under the Notes to Self or Notes to Nike
section.

16. Review the order one more time (check for item size and quantity accuracy)
before clicking on the Submit Order button.



When Searching or Browsing Nike.net for Apparel/Equipment:

1. The first place to begin your search for certain Nike apparel/equipment is
through the Nike seasonal catalogs. You can find the catalogs through the
niketeam.nike.com website (scroll down and select Catalogs) or through the
following link:
http://niketeam.nike.com/us/en_US/?l=shop,download_catalog

2. After finding the 6-digit item and 3-digit color code for the product you want
to order, you can look up the availability through the At-Once ordering
field.

3. When availability is found, you can order the necessary items via the At-
Once ordering process (details of the ordering process are explained at the
beginning of the document).

4. If you are searching for Nike apparel/equipment that is not in the Nike
seasonal catalogs, you can use the Nike.net filters (located on the At-Once
ordering page).

5. You can utilize the tabs on the Filter by: section (located at the middle of
the page) by changing the Sport, Gender, Products, Color, and Silhouette.

6. When creating an order, it is IMPERATIVE to create the order on a Nike
Order Form so there is a backup file of the order.


 Nike Uniform Ordering Process

Head Coaches should contact the Equipment Manager if they are interested in
ordering uniforms.

The Equipment Manager has to meet with the coach requesting uniforms in order to
create, confirm (design, sizes, & quantity), and sign off on uniforms

Before placing uniform order, the Equipment Manager should confirm the approval
of the respective sports Sport Supervisor.

The Equipment Manager will send uniform proof for approval before order is
officially confirmed.

The following are the different types of Nike uniforms and their order process:

Digital Quick-Turn (DQT) Uniforms: Make sure Coaches are aware of
Contractor Sizing!
1. Check Niketeam.nike.com for the specific sports uniform options.
2. Contact the Nike College Marketing Representative for the specific DQT
order form.
3. Build the uniform on Niketeam.nike.com with Head Coach in order to have
better vision of uniform design
3. Fill out the form with the coach that requested the uniform order
(including design, sizes & quantity).
4. Have Head Coach and Sport Supervisor sign the Nike Uniform Signature of
Approval Form.
5. After order form is confirmed by the Head Coach and the Sport Supervisor,
scan the order form and send to the Nike College Marketing Representative for
processing.
DQT Lead Time: 4-6 weeks (best to leave at least 2 weeks buffer)

Custom Uniforms: KNOW DEADLINES FOR EACH SPORT. START PROCESS
EARLY IN ORDER TO AVOID COMPLICATIONS (Make sure Coaches are aware of
Contractor Sizing!)
1. Check Niketeam.nike.com for the specific sport uniform options.
2. Build uniform on Niketeam.nike.com with Head Coach in order to have
better vision of uniform design
3. Save design to the athequip@gwu account locker room. Use the specified
UID # (Uniform ID Number) to specify the design of the uniform.
4. Have Head Coach and Sport Supervisor sign the Nike Uniform Signature
of Approval Form (should agree on uniform design, sizes & quantity).
5. Contact the Nike College Marketing Representative to express interest in
ordering the specific uniform (use the UID # as the reference when
talking to the Nike Representative about uniform). Nike Rep will give
instructions on how to process order.

Modified Uniforms: Please avoid MOD tag on any item you select (Process and
Delivery is unreliable). Make sure Coaches are aware of Contractor Sizing!
1. Check Niketeam.nike.com for the specific sport uniform options.
2. Build uniform on Niketeam.nike.com with Head Coach in order to have
better vision of uniform design
3. Save design to the athequip@gwu account locker room. Use the specified
UID # (Uniform ID Number) to specify the design of the uniform.
4. Have Head Coach and Sport Supervisor sign the Nike Uniform Signature
of Approval Form (should agree on uniform design, sizes & quantity).
5. To submit Uniform Order, follow these steps
a. Log onto Nike.net
b. Click on Modified Uniforms under the Orders tab (located at
the top of the page)
c. Click Modified Uniforms
d. Type in the specific UID # for the desired uniform, click Locate
Design
e. Submit requested sizes/quantity
f. Review order details before submitting
g. Submit order in the Head Coachs physical presence so everyone is
in agreement with order.




Nike Invoice Payment Process

Nike invoices can be seen on Nike.net (there is an Invoices tab at the top of the
page).

Nike will also send physical Nike invoices through the mail.

PAYMENT DEADLINES:
Nike PCard Invoice Payments will be made by the 15th of every month
(Send Nike invoices to respective coaches for budget tracking).
Nike Uniform Payments will be made by the 1st of every month.
Allotment Report will be sent to the Associate Athletic Director
Budget & Finance by the 10th of every month.

To pay off Nike invoices through Nike.net (non-return payments) follow these steps:
1. Log onto Nike.net and click on the Invoices tab
2. Select the boxes of the invoices youd like to pay off. You will want to pay the
invoices for each sport separately, such as selecting all the Mens Basketball
boxes (once done with the Mens Basketball, you move onto another sport
and pay that off separately).
3. Click Continue. You will be prompted to a List of Bills Selected for
Payment page. Review that all the appropriate invoices are present. Click
Continue again.
4. Using the Nike Supervisors PCard, type in the PCard information and then
click Pay Bill(s).
5. You will be prompted to a Payment Summary page. Print this page, as you
will need it for documenting purposes.
6. Pull up the Procurement Card Receipts Form (Appendix C: can also be found
on the Compliance Forms on gwsports.com).
7. Write the following for each section:
a. Suggested Vendor: NIKE
b. Address: ONE BOWERMAN DRIVE, BEAVERTON, OR 97005
c. Sport/Organization: Name of sport or department
d. Request Date: Date form is filled out
e. Date Needed By: ASAP
f. Fax Number: Name of sport or department
g. Vendor: NIKE
h. Description (Purpose): NIKE EQUIPMENT
i. Invoice #: 1
j. Total Amount: The amount of the invoice or all invoices added
together
k. Total: Same amount as the Total Amount
l. Coach/Administrator/Preparer: The name of the Equipment Manager
8. After the Procurement Card Receipts Form is completed, paper clip the 3
following forms together (in order of front to back):
 a. Procurement Card Receipts Form
b. Payment Summary Page
c. Physical Nike Invoice (the one that is received through the mail)
9. Make copies of the forms (especially the physical Nike Invoice) as it is
essential to have a documented trail of how much each team spends on Nike
equipment. Many teams will ask for a summary or a copy of all the Nike
invoices that pertain to that team within a fiscal year.
10. After receiving the signature from the Nike Contract Supervisor (located on
the Procurement Card Receipts Form, labeled Supervisor Signature),
allocate the payments to the respective team budget online.

To pay off Nike.net invoices for personal orders:

1. Log onto Nike.net and click on the Invoices tab
2. Select the boxes of the invoices youd like to pay off.
3. Click Continue. You will be prompted to a List of Bills Selected for
Payment page. Review that all the appropriate invoices are present. Click
Continue again.
4. Use the credit/debit card of the person who ordered the personal order to
pay off the Nike invoice online.
5. After payment is submitted, print the payment summary page if they would
like to keep it for their records.


 Nike Return Process

As explained in the Nike Ordering Process, which is available to all coaches and staff
members, Nike apparel/equipment returns are ACCEPTABLE ONLY IF
1. Nike sent the incorrect size/quantity.
2. Nike sent a defective item
3. The item tore/broke/ripped within a small time frame of using the
item.

The Nike Return Process is a slower process that takes some time, as there is a need
for a Nike response to the return request. The Nike Return Process steps include

Reach out to the Equipment Manager (athequip@gwu.edu) for all return requests. If
a return request is accepted based on the parameters explained above, the
Equipment Manager will follow the following steps

1. Gather all items for the specific sport team that need returns.
2. Utilize the Nike CTPS Return Form to document the request.
3. On the CTPS Return Form make sure to fill out the
a. Retailer Account Number (225426)
b. Submitted By: Equipment Manager name and phone number
c. Retailer Name: George Washington University
d. CODE Reason Return: Either Poor Quality, Sales Management
Negotiated Return, or Nike Error Reason
e. Reason for Return
f. Nike Invoice # OR Sales Order #: This is the Order Number (which can
be found on the physical Nike Invoice or on the Order Status on
Nike.net)
g. Style/Color # (Ex. 384407-419)
h. Original Wholesale amount
i. Approved Quantity: The quantity needed for return
j. Number of Cartons to ship
k. Buyer Signature, Title, Name, and Phone Number: All the Equipment
Managers information
l. Retailer Finance Director Information: All the information for the
Finance Department Nike Supervisor
4. After completing the form, have the Finance Department Nike Supervisor
sign for approval. After signature, make a copy of each form for the Finance
Supervisors reference.
5. After the signature approval, scan the form, save it to a Returns folder, and
send to your Nike College Sports Representative (with an explanation of
what and why you are returning the items you are returning) via email.
6. After receiving confirmation from Nike, you will be able to follow the
directions they give you in the email.

Keeping Track of Nike Returns Finances:

When receiving confirmation from Nike for returns, the team that makes returns
will be given a Return Authorization # (RA#) that links with the order that can be
returned.

Along with the Return Authorization #, Nike will give a dollar amount that can be
reduced off from another Nike invoice. Essentially if Mens Basketball makes a
return for 10 pairs of shorts for a total value of $100.00, that $100 can be subtracted
off another Mens Basketball Nike invoice (you will have to utilize the RA# that
corresponds to that $100 credit).

The steps for paying less off another invoice, in regards to returns include

1. First and Foremost, all RA#s and their corresponding dollar amounts should
be documented in an excel document so there is a written record.
2. Use a Payment Request Form (Appendix C: can also be found on the
gwsports.com website under compliance forms).
3. Place the information on the Payment Request Form for the following
a. Name/Vendor: Nike, INC
b. Address: One Bowerman Place, Beaverton, OR 97005
c. Sport/Organization: The name of the team making the return
d. Request Date: The date you create the Payment Request Form
e. Date Needed By: ASAP
f. Phone Number: Order # (Can be found on the CTPS Nike Return Form
from which you made the return request)
g. Quantity: 1
h. Vender Item #: 1
i. Description: Nike Equipment
j. Total Amount: The amount of the invoice you are paying (the invoice
that is being paid off; not the invoice from the return order)
k. On the Description line above Approximate Shipping and Handling
Charge write the following: Deduction of Invoice for Return (RA#
.).
l. On the corresponding Total Amount row (next to the Deduction of
Invoice for Return): Place the dollar amount that will be deducted
from the invoice ($ amount of the return value)
m. Total: (The Nike Equipment Total Amount) (Deduction of Invoice for
Return) =
n. Place name of Equipment Manager under
Coach/Administrator/Preparer section
4. Along with the Payment Request Form, attach the following two sheets:
a. The physical Nike invoice that is being deducted from
b. The email confirmation from Nike with the RA# and amount that
should be paid less off from the Nike invoice
5. When signature of approval is completed, send the payment request form to
the Finance Supervisor for the Nike Equipment Contract.
Nike Ordering Best Practices Deadline Calendar FY 2013-2014

Apparel/Equipment/Footwear:

Fall Sports

Futures Ordering Deadline:

The best opportunity to receive guaranteed items for the Fall season is to
order through the Futures ordering which takes place in October/November for an
estimated July 1 shipping date.
*The July 1 shipping date is an estimate. Nike Futures orders come in throughout the
month of July.

When the Futures orders arrive, it will take an estimated 10-14 business
days for apparel to receive embroidery/screen printing upon submission to
embellishment company.
*Estimated embellishment lead-time begins after the CLC approval and order
description confirmation.

At-Once Ordering Deadline:

April-May 1 Suggested time to start ordering for the Fall season if not started
already

July 1 Hard Deadline for ordering Fall season apparel/equipment/footwear

*Deadlines are made for the purpose of best practices. Back orders have been
experienced as little as 1 week to as late as 4 months.


Spring Sports

Futures Ordering:

The best opportunity to receive guaranteed items for the Spring season is to
order through the Futures ordering which takes place in June/July for an estimated
January 1 shipping date.
*The January 1 shipping date is an estimate. Nike Futures orders come in throughout
the month of January.


When the Futures orders arrive, it will take an estimated 10-14 business
days for apparel to receive embroidery/screen printing upon submission to
embellishment company.
*Estimated embellishment lead-time begins after the CLC approval and order
description confirmation.


August-September 1 Suggested time to start ordering for the Spring season if not
started already

November 1 Hard Deadline for ordering Spring season
apparel/equipment/footwear

*Deadlines are made for the purpose of best practices. Back orders have been
experienced as little as 1 week to as late as 4 months.




Jersey/Uniform:

Cross Country deadlines
Order by 7/1/2013 for 9/1/2013 ship date
Order by 8/1/2013 for 10/1/2013 ship date

Digital Lacrosse deadlines
Order by 7/1/2013 for 9/1/2013 ship date
Order by 10/15/2013 for 1/1/2014 ship date
Order by 11/15/2013 for 2/1/2014 ship date
Order by 1/1/2014 for 3/1/2014 ship date
Order by 2/1/2014 for 4/1/2014 ship date
Order by 3/1/2014 for 5/1/2014 ship date

Digital Soccer deadlines
Order by 7/1/2013 for 9/1/2013 ship date
Order by 8/1/2013 for 10/1/2013 ship date
Order by 9/1/2013 for 11/1/2013 ship date
Order by 10/1/2013 for 12/1/2013 ship date
Order by 10/15/2013 for 1/1/2014 ship date
Order by 11/15/2013 for 2/1/2014 ship date
Order by 1/1/2014 for 3/1/2014 ship date
Order by 2/1/2014 for 4/1/2014 ship date
Order by 3/1/2014 for 5/1/2014 ship date

Digital Volleyball deadlines
Order by 7/1/2013 for 9/1/2013 ship date
Order by 8/1/2013 for 10/1/2013 ship date
Order by 9/1/2013 for 11/1/2013 ship date
Order by 10/1/2013 for 12/1/2013 ship date
 Order by 10/15/2013 for 1/1/2014 ship date
Order by 11/15/2013 for 2/1/2014 ship date
Order by 1/1/2014 for 3/1/2014 ship date

Modified Baseball & Softball deadlines
Order by 9/15/2013 for 1/1/2014 ship date and 15% discount
Order by 10/15/2013 for 2/1/2014 ship date and 10% discount
Order by 11/1/2013 for 2/15/2014 ship date and 5% discount
Order by 11/15/2013 for 3/1/2014 ship date and 15% discount
Order by 1/1/2014 for 4/1/2014 ship date and 10% discount
Order by 2/1/2014 for 5/1/2014 ship date and 5% discount
Order by 3/1/2014 for 6/1/2014 ship date

Modified Basketball deadlines
Order by 7/1/2013 for 10/1/2013 ship date and 5% discount
Order by 8/1/2013 for 11/1/2013 ship date
Order by 9/1/2013 for 12/1/2013 ship date

Modified Lacrosse deadlines
Order by 9/15/2013 for 1/1/2014 ship date and 15% discount
Order by 10/15/2013 for 2/1/2014 ship date and 10% discount
Order by 11/1/2013 for 2/15/2014 ship date and 5% discount
Order by 11/15/2013 for 3/1/2014 ship date and 15% discount
Order by 1/1/2014 for 4/1/2014 ship date and 10% discount
Order by 2/1/2014 for 5/1/2014 ship date and 5% discount
Order by 3/1/2014 for 6/1/2014 ship date



Fiscal Budget Deadline:

May 15 - In order to best guarantee orders are included in the current fiscal year,
make all orders before the deadline date.
*May 15 deadline is made for best practices purposes. Depending on back order dates,
not all items ordered by the May 15 deadline will hit under the current fiscal year






 API-Specific Embellishment Ordering Best Practices

Lead-Time:

There is a standard 10-14-business day lead-time (this lead time will begin when
API picks up the orders, which is usually on the weekly Thursday pick-up date)
*Rush orders can be made on special occasions. A rush charge may be added
depending on timing, etc.

Order Packing:

1. Screen print and embroidery orders need to be placed in separate boxes
because each separate logo descriptions go to different departments within
API.
2. Coaches & staff members are responsible for verifying the number & style of
shirts/pants/shorts/etc. before orders go to API so to prevent confusion and
hence a delay in the production time.

Order Form Instructions:

1. P.O.# (example includes GW-MBB-SEP172013) (This P.O.# will allow a better
tracking system for API and each coach)
2. For section Apparel/Color, please place Nike item number (ex. 384407) and
a simple description such as Navy Men's Jacket or Buff Women's Dri-Fit
3. Each individual order form needs to be place in the boxes that have those
items.
4. Email screenprint@api.com or embroidery@api.com for each respective
order request with the order forms attached.
*Coaches are REQUIRED to copy the Equipment Manager
(athequip@gwu.edu) on all orders sent via email. This will keep the
Equipment Manager informed of any situations in which he/she will
have to resolve
5. Place description on the artwork presented on the order form with a
description of the logo to the lined sides.

API Pricing:

- To receive standard pricing, there is a 12-item screen print minimum and a
6-item embroidery minimum.
- Pricing includes a $0.25 charge/garment for pick-up & delivery charges






 Screen Print Pricing (each price below reflects 1 standard screen print
location):

12 items: $3.00/item 6 items: $6.00/item
11 items: $3.27/item 5 items: $7.20/item
10 items: $3.60/item 4 items: $9.00/item
9 items: $4.00/item 3 items: $12.00/item
8 items: $4.50/item 2 items: $18.00/item
7 items: $5.14/item 1 item: $36.00/item

Embroidery Pricing (each price below reflects 1 standard embroidery size
and location):

6 items: $4.75/item 3 items: $9.50/item
5 items: $5.70/item 2 items: $14.25/item
4 items: $7.13/item 1 item: $28.50/item











Appendix A


SCHOOL/PROGRAM SHIP TO NAME ACCOUNT BILL TO;
GW Athletics
ORDERED BY PHONE ADDRESS LINE 1 BILL TO ADDRESS
Bramjot Uberoi 202-994-5959
COLLEGE PROMO
NEED DATE ADDRESS LINE 2 BILL TO ADDRESS
TEAM SALES

NIKE ORDER NUMBER:

ORDER DATE TAKEN BY EXT ADDRESS LINE 3

ACCOUNT # GPC NIKE DEPT. CITY-STATE-ZIP

SHIPPING INSTRUCTIONS

PO#
LABEL INSTRUCTIONS - 2

SPORT-

UNIT
COLOR TOTAL TOTAL
STYLE-COLOR STYLE NAME 1 1.5 2 2.5 3 3.5 4 4.5 5 5.5 6 6.5 7 7.5 8 8.5 9 9.5 10 10.5 11 11.5 12 12.5 13 13.5 14 15 16 17 18 PRICE
DESCRIPTION UNITS COST
FOB WHSE
PANTS / SHORTS / SWIM SUITS 24 26 28 30 32 34 36 38 40 42 44 46
APPAREL XS S M L XL 2XL *3XL *4XL *LT *XLT *2XLT *3XLT *4XLT
CAPS AND SOCKS S/M M/L L/XL * * * * * * *

0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
0 $0.00
*There is a 15% upcharge to 3XL-4XL and ALL TALL sizing $0.00

TOTALS 0 $0.00





Appendix B

GW DEPARTMENT OF ATHLETICS

PROCUREMENT CARD RECEIPTS FORM

Attach receipt

Suggested
Vendor: Request Date:

Address: Date Needed By:

Phone Number:
EIN/SSN/GWid
FID Number: Fax Number:

Sport/Organization: Salesman:

Vendor Description (Purpose) Invoice # Total Amount

Total

Amount
Fund Organization Account
Authorized

Coach/Administrator/Preparer: Date

Supervisor Signature: Date

Compliance Signature: Date





Appendix C

GW DEPARTMENT OF ATHLETICS
PAYMENT REQUEST FORM
Vendor Payment Request / Credit Card Payment
Please Attach Invoice

Name/Vendor: Request Date:

Address: Date Needed By:

Phone Number:
EIN/SSN/GWid
FID Number: Fax Number:

Sport/Organization:

Unit of Vendor Unit Total

Quantity Description (include colors & sizes)
Measure Item # Price Amount

(Approximate) Shipping and Handling Charge

Total

Coach/Administrator/Preparer: Date

Supervisors Signature: Date

Contact Date Paid

Fund Organization Account Amount Authorized
Person

Comments:

Special Note: This form is ONLY for goods and services. Travel and Entertainment Expenses are not permitted on this form.





Appendix D

NIKE USA, INC. RETURN CLAIM FORM
RETAILER ACCOUNT NUMBER SUBMITTED BY (Your Name and Phone Number)
225426 Bramjot Uberoi (202)242-6288 NIKE RETURN TEAM PHONE NUMBER: 800.527.7754
RETAILER NAME RETAILER CLAIM NUMBER (optional) NIKE RETURN ORDER NUMBER (RA #) AUTHORIZATION DATE CLAIM EXPIRATION DATE (60 days past Authorization Date)
George Washington University
Select ONE box below: CODE - REASON RETURN REASON FOR RETURN
120 Sales Management negotiated return

128 Poor Quality

Nike Error Reason code:

Merchandise found unacceptable for credit will only be returned by request. Retailer must provide carrier instructions and billing number below:
YES or NO Is non-credit merchandise to be Returned to retailer? Billing Number:
Carrier:

PRODUCT DETAIL Original approved Return Order Approval Received by Nike

RST Use Only RST Use Only
LESS: APPROVED $ QTY FINAL APPROVED
LESS: Any $ TOTAL QTY REJECTED FINAL $ TOTAL
NIKE INVOICE # OR ORIGINAL Handling & FINAL UNIT APPROVED TOTAL (UNITS) (QTY) AT RECEIVED QTY
STYLE / COLOR # STYLE NAME Terms and NET PRICE $ (NP) (Returned Qty x Final BY NIKE (Final Qty x
SALES ORDER # WHOLESALE Processing PRICE QTY (Approved Qty x Final TIME OF SHIPMENT BY NIKE
(UNITS ) (QTY)
(Qty Rec'd - Qty
Discounts Unit Price) (UNITS ) (QTY) Rejected)
Final Unit Price)
CHARGE Unit Price)
RETURN CLAIM FORM
NIKE USA, INC.

TOTALS:
CARRIER: SHIP DATE: FINAL
PROVIDE # OF CARTONS TO SHIP: * RETAILER DEDUCTION CREDIT:
CREDIT:

TERMS and CONDITIONS AGREED UPON

! NIKE only accepts Retailer Return To Stock shipments freight prepaid to the designated NIKE distribution facility. (Reason code 120)
! Handling and Processing charges: Footwear @ $3.00/pair; Apparel @ 10% netted wholesale per garment; Accessories @ 10% netted wholesale per unit; Team Sports Equipment @ $2.00/unit.
! No Vendor Compliance Charges: Nike does not accept Retailer charges that result from any of the Retailers return processes (ie. product consolidation cost, etc).
! Returned product must be received at designated NIKE facility within 30 days of issuance of Return Order Number. After this date, the Return Order will cancel and shipment will be refused. Return Order number will be released when consolidated product is ready to ship.
! Product unacceptable for credit or unauthorized will be Rejected Product. Rejected Product will become the property of NIKE USA with a $1 per retail unit provided for title transfer, unless Retailer specifies and agrees to pay for the return freight expense at the time the Return Authorization is issued.
! Retailer must provide quantity, style, color information. Attach work sheet if additional lines are necessary.
! Return order label is required on the outside of all shipping cartons and the return order number must be noted on all shipping documents.

* Retailer may deduct the Retailer Deduction Credit from their next NIKE payment only after receipt of the Return Order number and product has been shipped to NIKE. Note: This amount may be reduced by merchandise that is found unacceptable for credit. Debit memo and denial letter will be mailed to Retailer.
RETAILER GMM/BUYER SIGNATURE TITLE DATE RETAILER FINANCE DIRECTOR TITLE DATE

Equipment Manager Budget & Finance Business Manager

Print Names Phone Number Print Name Phone Number

Bramjot Uberoi (202)242-6288 Erica Ellis (202)994-6657

NIKE GBU /SALES DIRECTOR SIGNATURE TITLE DATE US DIVISIONAL SALES DIRECTOR DATE

NIKE, INC. S.4205 September.2011

 APPENDIX E

APPENDIX B
THE GEORGE WASHINGTON UNIVERSITY is the owner of all rights, title and interest in and to the following Indicia,
which includes trademarks, service marks, trade names, designs, logos, seals and symbols.

PAGE 1
THE GEORGE WASHINGTON UNIVERSITY
The George Washington University Raise High LOCATION: ESTABLISHED DATE:
George Washington University GDub WASHINGTON, DC 1821
GW
Colonials COLONIALS ATLANTIC 10
George Washington Colonials
Buff and Blue GEORGE

Yes No Restrictions
Official Seal Approved on an Individual Basis

LUE PANTONE 282 POLY-NEON

LIGHT BLUE PANT POLY-NEON
B PANT POLY-NEON
B PANT POLY-NEON
C PANT POLY-NEON

regulations.
LIGHT BLUE

NOTE: The marks of The George Washington University of are controlled under a licensing program administered by The Collegiate Licensing Company. Any use of these marks will require written approval from The Collegiate Licensing Company.

In addition to the Indicia shown above, any Indicia adopted hereafter and used or approved for use by
THE GEORGE WASHINGTON UNIVERSITY shall be deemed to be additions to the Indicia as though shown above and
shall be subject to the terms and conditions of the Agreement.

Logos 25-30 must be used as a primary logo on all uniforms, team practice gear and
equipment.
Logos 31-36 can only be used as a secondary mark on uniforms and equipment
Logos 37-42 can also be used as a primary logo on team practice gear.
Logos 31-36 and 43-48 must receive prior approval for use from the Licensing and
Trademark Program. Please email: ltp@gwu.edu.
Logos 43-48 must also be accompanied by an official athletic mark (25-30) or
approved verbiage.

Required guidelines for all logos listed above:

Registration mark must appear at the lower right area of the logo or trademark on
all team practice gear, merchandise and equipment. It does not have to appear on
uniforms.
Preferred font types are: Liberator, United, and Knockout
 All approved colors are listed on the approved logo sheet. Any adaptations must be
discussed in advanced with the Licensing and Trademark Program. Please
email: ltp@gwu.edu for approval.
University logo imprint colors are:
Athletic logo PMS colors: BUFF 7502, BLUE 282

 APPENDIX F

ATHLETICS
APPROVED EMBROIDERY VENDORS

1. G&G Outfitters
284 Executive Park Dr. NE, Suite 160
Concord, NC 28025

Ms. Jenny Ashley

704 816-1031
jashley@ggoutfitters.com
www.ggoutfitters.com

2. Mac Mannes
6400 Goldsboro Rd. #350
Bethesda, MD 20817

Mr. Chris Heubner

202-333-0900
cheubner@macmannes.com
www.macmannes.com

3. API
4471 Nicole Dr.
Lanham, MD 20706

Mr. Tom Arvis

240-421-3043
tom.arvis@apisource.com
www.apisource.com

4. Maryland Athletic & Corporate Supply

10041 Culverene Road
Elliscott City, Maryland 21042

Mr. Jim Emery

410-461-6227
jim@MACSgear.com
www.MACSgear.com