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Income overall was more than last year. Income from the hire of the
Hall by regular users increased again to a record level. There was
also an increase in income from the hire of the Hall by the public.
The programme of events organised on behalf of the Hall has
maintained the usual high standard of entertainment for the community
but there were fewer of them and funds raised for the Hall decreased.
Of particular note is the record raised by Dance Nights. Thanks to
all of the team, who are now retiring.
Finances
I report on the accounts of the charity for the year ended 30 June
2008 which are set out on pages 1 to 7.
I have examined the charity’s accounts together with all records and
vouchers and, in my opinion, the accounts are drawn up correctly in
accordance therewith. Any explanations required have been answered to
my satisfaction.
NIGEL D SARA
12 Paulton Drive
Bishopston
Bristol BS7 8JJ
WESTBURY-ON-TRYM VILLAGE HALL
48,431 54,910
Current Liabilities
Creditors & accruals 11 (6,105) (4,443)
St Stephens loan (8,000) (9,000)
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FUNDS
Capital Funds:
Endowment fund 19,227 20,088
Income Funds:
Unrestricted
Accumulated surplus 55,920 53,912
------- --------
£75,147 £74,000
------- -------
1. Accounting policies
General
These accounts have been prepared under the historic cost
convention and in accordance with applicable accounting
standards and the Statement of Recommended Practice on
Accounting by Charities.
Depreciation
Depreciation is provided on the hall equipment and furniture at
25% per annum (reducing balance basis) based on the estimated
useful life and anticipated residual value.
2. Fixed Assets
(a) The Land and Buildings of the Westbury-on-Trym Village Hall
were vested in the Official Custodian for Charities by an order
dated 1st August 1902. At 30th June 2005 the Buildings were
insured for a sum of £876,165. The sum insured is index linked
and excludes VAT.
(c) The original endowment of the hall is now held in the form
of COIF Income shares and has been taken into the accounts at
market value (see note 4).
Contingency Endowment
Fund Fund
COIF Income shares:
Market value at 1st July 2007 10,366 20,088
Additions/disposals during year - -
Net unrealised gains (losses) (861) (1,669)
5. Bar Account
2008 2007
£ £
Sales:
Direct 16,315 18,383
Corkage 912 1,306
------ ------
17,227 19,689
Costs of Sales:
Stock at 1.7.07 1,797 1,639
Purchases 10,672 10,667
------ ------
12,469 12,306
Stock at 30.6.08 (2,284) (1,797)
------ ------
10,185 10,509
----- -----
Gross Profit: 7,042 9,180
% profit on direct sales 40.88% 42.83%
6. Donations
2008 2007
£ £
Mrs Pennington (appeal flyer) - 200
WOT Townswomens Guild 100 100
Alice Jewell bequest - 100
R Mills 100 -
Eastfield Caterers - 58
W & H S Long 5 5
Bar Gratuities Bottle 37 42
Anon 12 86
Other 40 -
------ ----
£294 £591
------ ----
2008 2007
£ £
Race Night 319 -
Toast the Tree (58) (54)
Dance Nights 831 1,151
Flower Show 880 795
Victorian Evening 90 87
Big Band Night -593
Tea Dance 130 178
St George’s /Patrick’s party 556 242
Xmas Entertainment 715 600
Quiz Evening 428 452
In Trustful Hope 4 4
Jazz Nite 295 -
------ ------
£4,190 £4,012
------ ------
` 2008 2007
£ £
Debtors (hire, bar) 3,615 2,562
Other Debtors 0 239
Prepayments and accrued income 955 933
------ ------
£4,570 £3,734
------ ------
2008 2007
£ £
Creditors (hire, bar) 3,670
2,640
Other creditors 1,650 1,670
Accruals and deferred income 785 133
------ ------
£6,105 £4,443
------ ------
7
WESTBURY-ON-TRYM VILLAGE HALL
2008 2007
£ £ £
Fixed Assets
Tangible Fixed assets 12,897 2,079
Investments:
Endowment Fund 18,419 20,088
Contingency Fund 9,505 10,366
------- -------
40,821 32,533
-------
Current Assets
Debtors & prepayments 4,570 3,734
Stocks 2,284 1,797
Cash at bank & in hand 3,001 3,341
COIF deposit accounts 38,576 46,038
------ ------
48,431 54,467
Current Liabilities
Creditors & accruals (5,805) (4,443)
St Stephens loan (8,000) (9,000)
------ ------
FUNDS
Capital Funds:
Endowment fund 19,227 20,088
Income Funds:
Unrestricted
Accumulated surplus 55,920 53,912
------- --------
£75,147 £74,000
------- -------
The Statement of Financial Activities for the Year to 30th June 2008
shows the state of the Hall finances which the Committee consider to
be sound.
- income was £3,200 more than last year. Total income from hirers
increased by 30%. Income from the hire of the hall by the public
increased and this trend is set to continue. Income from regular
users increased for the third time to its highest level in recent
years. Income from events including Dance Nights increased once again
– this source of income is vital to our ability to continue to run
the Hall, and also enables very many members of our community to
appreciate the beauty of the Hall. As usual we take this opportunity
to express our sincere gratitude to all who give their time so freely
to run these events.
- there was a surplus for the year of £3,700 which was used to top up
our savings which were drawn on for the kitchen works. The value of
our investments fell by £2,000 which was in line with the poor
performance in the stockmarket generally.
The Balance Sheet shows the value of our investments and our current
assets and liabilities. The second instalment was paid of the
repayment of the interest free loan of £10,000 repayable over 10
years given by the St Stephens and St James Charity to help with the
cost of the toilet refurbishment. We are currently making changes to
the fire safety system of the Hall to ensure that it is fully
compliant with current legislation. The costs of this are likely to
be met out of the monies in our Deposit Account.Once again, we are
only able to do this because of the prudence shown by previous
Trustees.
There are 5 pages of notes to the accounts and they will be available
after the meeting if anyone would like to see them.
SJW/24.09.08
Bar Report for AGM October 2008
There were 65 bars in the year and the bar takings were £16,315. This
compares with £18,383 from 63 bars last year and £14,065 from 60 bars
the year before. The net income to the hall was £6,647.
These bare facts and figures do not adequately reflect the time and
effort given by our team of volunteers in organising and running the
bar. There are several weeks when there are two or more bars. The bar
rota is organised by Patrick Carroll and there are...54 volunteers.
We are extremely grateful to them all. We are also extremely grateful
to Mike Potter for taking on the task of managing the bar for a
second year. We also thank Ann for her patience and forbearance.
kb/1.10 07