LECTURER NOTES

Warehouse Management (WM)

Case Studies Lecturer Notes
This document is intended to help instructors understand the case study
process and manage the learning process in and outside the classroom.
The main focus lies on prerequisites and common tasks such as testing
and trouble-shooting.

Product MOTIVATION
SAP ERP 6.08 Theoretical lectures explain
Global Bike concepts, principles, and theories
through reading and discussion.
Level They, therefore, enable students to
acquire knowledge and gain
Instructor
theoretical insights.
In contrast, case studies allow
Focus them to develop their abilities to
Warehouse Management analyze enterprise problems, learn
and develop possible solutions,
Authors and make sound decisions.
Chris Bernhardt
The main objective of the GBI case
studies in general is for students to
Version understand the concept of
3.0 integration. These descriptive and
explanatory case studies will allow
Last Update students to understand the
July 2016 importance and the advantages of
integrating enterprise areas using
an ERP system.
The main goal of this document is to
help instructors prepare the SAP
system for the Warehouse
Management case study process and
to support them trouble-shoot
problems that might occur during the
course.
Beside technical and didactic
prerequisites, the lecturer notes list
SAP transactions for testing and
correcting student results in the SAP
system. In addition, this document
describes common problems and
explains their reason and solution.

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 LECTURER NOTES

Prerequisites

Note Before using this case study in your classroom please make sure that all technical (month-
end closing, user management etc.) and didactic prerequisites are fulfilled. Such prerequisites are
briefly pointed out below. Detailed documentation can be displayed at and downloaded from the
Learning Hub of SAP UA or the UCC web sites.

Technical Prerequisites

The Warehouse Management case study is based on a standard SAP ERP

client with the current GBI dataset. Before processing the case study on your
own or with your students all general setting should be checked.

This includes month-end closing in Materials Management (transaction Month-end closing in

MM
MMPV) which is documented on the UCC web sites. MMPV

Note: With the current version of the GBI client a year-end closing is not Year-end closing
necessary, because it has already been automated or because it is not needed
for the process described in the curriculum material.

User accounts in the SAP system need to be created or unlocked. User management

These student user accounts should end with a three-digit numeric number
(e.g. GBI-001, GBI-002 etc.). This number will be represented by ### in the
case study and helps differentiate customer accounts, products etc.

In an SAP ERP GBI client already exist 1000 user accounts from GBI-000 GBI-000 to GBI-999
to GBI-999. These users need to be unlocked. The initial password for each
GBI-### account is set to gbiinit. gbiinit

Transaction ZUSR was developed in the GBI client in order to mass ZUSR
maintain SAP user accounts. For a detailed description of this and SAP
standard transactions for user management (SU01 and SU10) please refer to SU01
SU10
the lecturer notes User Management (see: current GBI curriculum
chapter 99 Instructor Tools).

All GBI-### user accounts have been assigned to the role Z_UCC_GBI_SCC
and have authorizations to use all applicative transactions in the SAP ERP
system. The role allows access to all transactions necessary for GBI
exercises and case studies. If you need access to system-critical transactions,
i.e. for development purposes, you may assign the composite profile
SAP_ALL to your student accounts.

It is useful for the instructor to have a user account available for testing that
has the same authorizations as the student accounts. You may use the Instructor account
predefined instructor account GBI-000 for this purpose. GBI-000

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Didactic Prerequisites

In order to successfully process this case study, students should be familiar

Navigation
with the navigation in SAP systems, especially the SAP Easy Access menu,
the SAP transaction concept as well as possible documentation and help
options. We highly recommend using the navigation slides and the
navigation course (see: current GBI curriculum chapter 2 Navigation).

In addition, it has been proven beneficial that students have a thorough

Company background
understanding of the historic background and the enterprise structure of the
Global Bike concern before they start working on the SAP system. For this
purpose we recommend the case study Global Bike Inc. (see: current GBI
curriculum chapter 3 GBI) or the case study Business Process Analysis
1 (see: current GBI curriculum chapter 98 Cross-Module).

Because the case study is not based on the exercises, it is not necessary to
have processed the WM exercises before you start with the case study.
However, it is recommended.

In order to function properly this case study needs a GBI client version that GBI client version
is equal to or higher than the case study version (see cover page). Please
check. If you do not know the client version please use the transaction
ZGBIVERSION within your SAP ERP system or contact your UCC team.

GBI Mobile App

With GBI the App GBI DataViewer was released for all compatible Android
and iOS devices. It can be downloaded through Google Play Store and Apple
Store. The purpose of this app is to show the possibility of platform-
independent support of business processes. Therefore, some task of the case
study can optionally substituted by using the GBI DataViewer App.
Please read the document Intro_ERP_Using_GBI_GBI_mobile_app_(beta)
for a more detailed description of the app. It can be found in the folder 98
Cross-Module of the GBI release.
Please keep in mind that this app is an additional functionality designed by
the UCC Magdeburg and you might encounter a bug. Therefore we kindly
ask you to send any feedback or detailed error descriptions to the following
address: gbi@ucc.ovgu.de

Global Feedback

Do you have any suggestions or feedback about GBI? Please send it to our
new email-address gbi@ucc.ovgu.de which is used to gather feedback
globally. All emails will be evaluated by the persons responsible for the
curriculum bi-weekly. This way your feedback might influence future
releases directly.

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Please note that any support requests send to this email-address will be
ignored. Please keep using the common support channels for your support
requests.

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Student Assessment

Note With the transactions listed below you can check and correct master and transactional data
that your students have created during your course.

Master Data

MMBE Stock Overview

MB52 Display Stocks of Material
LX03 Bin Status Report

Transactional Data

ME22N Display Purchase Order

ME23N Display Purchase Order
MIGO Goods Receipt/Issue
LT21 Display Transfer Order
VA02 / VA03 Change / View Sales Order
VL02N / VL03N Change / View Outbound Delivery

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Process Monitoring
Valid for: WM I, WM II, WM III

Note During the case study the SAP system creates documents which are automatically logging
all business process steps. These documents rely on master data that were either predefined by the
curriculum development team or created by your students.

Show Purchase Order Document flow

By using the transaction code ME22N you will see the screen Standard PO ME22N
Sales order number
########## Created by GBI-###. Select to select another order.

Note Should your student and you not remember the order number, you may
search for it using the F4 help. Here, you navigate to the Purchase
Documents per Vendor tab and enter your vendor (103###).

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Problem: Review Transfer Orders

Valid for: WM I, WM II, WM III

Symptom You would like to check the transfer orders of your participants.
Reason The material inventory or the material inventory value seems to be wrong because the
confirmation of a transfer order is missing.
Solution Check the transfer orders and confirm them if necessary.

Transfer Orders

Please use the transaction LT23 to get an overview of open or confirmed LT23
transfer orders.

In the Transfer Order: List of Resident Documents screen, enter 100 as 100
Warehouse number. Within the areas Confirmation status and Program
parameters you may filter the transfer orders by status and date.

Afterwards please execute the report by pressing F8 or .

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Problem: Check the amount of ordered goods

Valid for: WM I, WM II, WM III

Symptom The material inventory or the material inventory value seems to be wrong.
Reason Shortage of goods could be an indicator for input or typing errors during the creation of
purchase orders.
Solution Check if your participants ordered a wrong amount of goods.

Warehouse Stocks of Material

Use the transaction MB52 to get an overview of the amount and value of MB52
stored goods.
SD00
In the Display Warehouse Stocks of Material screen, enter SD00 as Plant For WM I
and KPAD1XXX to KPAD1YYY as Material for WM I, DXTR1XXX to KPAD1XXX to
KPAD1YYY
DXTR1YYY for WM II or PRTR2XXX to PRTR2YYY for WM III. For WM II
Replace XXX-YYY by your number range. DXTRXXX to DXTRYYY
For WM III
PRTR2XXX to
PRTR2YYY

Afterwards please execute the report by pressing F8 or .

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Problem: Missing storage bins

Gltigkeit: WM II, WM III

Problem The storage bins STBN-7-### and STBN-9-### dont exist.

Reason The storage bins werent created.
Solution create the storage bins automatically

Storage Bin Structure for Automatic Creation

Please use the transaction LS10 to get an overview about the storage bin LS10
structure

In the Change View Storage Bin Structure for Automatic Creation: STBN-7-###
Overview click twice on the row for your STBN-7-### storage bins.

In the detail viw choose Environment Create Bins.

In the view Automatic Creation of Storage bins choose

.

You will get a success message after the bins were created.

Repeat this process for the storage bins STBN-9-###. STBN-9-###

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Problem: Review the storage bins

Valid for: WM I, WM II, WM III, WM IV

Symptom You would like to check if the materials are stored into the right storage bin. If the
participants use the wrong storage bin, they may run into errors on later goods issue.
Reason Wrong inputs or typing errors are common mistakes of participants. They may lead to
serious errors while processing later parts of a case study.
Solution Check the storage bins by using the transaction LX03.

View storage bins

Please use the transaction LX03 to check the storage bins of your LX03
participants.
100
In the Bin Status Report: Initial Screen, enter 100 as Warehouse number and For WM I
STBN-1-XXX
limit the storage bins to ones your participants used by entering STBN-1- STBN-1-YYY
XXX to STBN-1-YYY as Storage bin for case study WM I, STBN-7-XXX For WM II
STBN-7-XXX
to STBN-7-YYY for WM II or STBN-8-XXX to STBN-8-YYY for WM III STBN-7-YYY
and WM IV. Replace XXX-YYY by your number range. For WM III and WM IV
STBN-8-XXX
STBN-8-YYY

Afterwards please execute the report by pressing F8 or .

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Problem: Goods stored into wrong storage bin

Valid for: WM I, WM II, WM III

Symptom The bin status report shows that some goods were stored into a wrong storage bin.
Reason While storing process a wrong storage bin number was entered.
Solution Use a stock transfer order to store the affected goods into the right storage bin.

Stock transfer of goods

Please use the transaction LT10 to create a stock transfer order and to put the LT10
goods into the right storage bin.
100
In the Stock Transfer: Start screen, enter 100 as Warehouse number, 001 as For WM I and WM III
001
Storage type for WM I and WM III or 002 for WM II. Enter the material For WM II
you want to transfer (e.g. KPAD1###) as Material. Afterwards press F8 or 002

Material number

Select the material you want to transfer and click on Stock Transfer
foreground .
For WM I
In the Specify Destination Data screen, enter 001 as Storage Type, STBN-1- 001 STBN-1-###
For WM II
### as Storage Bin for WM I, 002 as 002 as Storage Type, STBN-7-### as 002 STBN-7-###
Storage Bin for WM II or 002 as Storage Type, STBN-8-### as Storage Bin For WM III
002 STBN-8-###
for WM III. Enter 001 as Storage Section and 999 as Movement Type
afterwards. Also select Confirm immediately. Then click on copy. 001
999
Confirm immediately

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Problem: Review purchasing documents

Valid for: WM I, WM II

Symptom You would like to compare the purchase orders with the expected results.
Reason Wrong inputs or typing errors are common mistakes of participants. They may lead to
serious errors while processing later parts of a case study.
Solution Review the purchase order documents of your participants to verify that all inputs are
correct.

View purchasing documents

Use the transaction ME2L to get a list of all purchasing documents of your ME2L
participants.

In the Purchasing Documents per Vendor screen, enter the range of vendors 103XXX
103YYY
from 103XXX to 103YYY. Replace XXX-YYY by your number range.

Afterwards please execute the report by pressing F8 or .

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Problem: Insufficient material stock level in Dallas

Valid for: WM II

Symptom In Dallas an insufficient amount of materials on stock lead to the situation that the
good issue cant be posted.
Reason Error messages may be caused by unplanned or unintentional material consumption or by
entering incorrect (too high) quantities during the case study process.
Solution Basically, sufficient stock levels for all materials used in the exercises and case studies
have been predefined in the GBI client. However, you can receive missing materials on stock
using transaction MIGO. In this specific case, please use movement type 501, plant DL00,
storage location FG00 and the particular material (DXTR1###).

Posting goods receipt

Open the transaction by using the transaction code MIGO. In the first drop MIGO
Goods Receipt
down menu select Goods Receipt and Other in the second one. Check if the Other
movement type changed to 501. Afterwards enter the needed material as
Material Short Text, the needed amount as Qty in UnE, the plant you want
the material to be delivered as Plnt and the storage location you want the
DXTR1###
materials to be stored to as SLoc. For example DXTR1### as material DL00 DL00
as plant and FG00 as storage location. Then click on or press Enter. Post FG00

your goods receipt by clicking .

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Problem: Review sales orders

Valid for: WM III

Symptom You would like to compare the sales orders with the expected results.
Reason Wrong inputs or typing errors are common mistakes of participants. They may lead to
serious errors while processing later parts of a case study.
Solution Review the sales order documents of your participants to verify that all inputs are
correct.

View sales orders

Use the transaction VA05 to get a list of all sales orders of your participants. VA05

In the List of Sales Orders screen, you may choose between different
selection criteria. Confirm your selection with Enter or . UW00
WH
Then enter UW00 as Sales Organization, WH as Distribution Channel, BI BI
as Division, SD00 as Sales office and US as Sales Group. SD
US

Afterwards please execute the report by pressing Enter or .

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Problem: Insufficient material stock level

Valid for: WM III

Symptom An insufficient amount of materials on stock lead to the situation that the good issue
cant be posted.
Reason Error messages may be caused by unplanned or unintentional material consumption or by
entering incorrect (too high) quantities during the case study process.
Solution Basically, sufficient stock levels for all materials used in the exercises and case studies
have been predefined in the GBI client. However, you can receive missing materials on stock
using the following description.

Post goods receipt

Since a warehouse management system is used in San Diego the process

used for goods receipt is a little different to the one of the last WM case
study.

Use transaction code MB1C and enter 501 as Movement Type, SD00 as
Plant and FG00 as Storage Location. Afterwards click on .

Within the new screen select No Transfer Requirment and confirm with
.

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In the Enter Other Goods Receipts: New Items screen, enter PRTR2### as PRTR2###
Quantity
Material and your needed amount of goods as Quantity. Post your goods by
clicking on .

Storing the goods

Use the transaction LT10 and enter 003 as Storage type and PRTR2### as
Material. Afterwards please execute the process by pressing F8 or .

Select the stock in storage bin WE-ZONE, which youve posted in the
previews step, And start the stock transfer by clicking on Stock Transfer
Foreground .

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002
In the Specify Destination Data screen, enter 002 as Storage Type, STBN-8- STBN-8-###
001
### as Storage Bin, 001 as Storage Section and 999 as Movement Type. Also 999
select Confirm immediately. Afterwards click on copy. Confirm immediately

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