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performance. Most measures are aligned to being set in many areas outside of operations. most rigorous cultural assessment available provides examples of systems that drive
corporate goals and cascade to the lowest level. Alignment may still be weak in areas other because it combines documentation in the principle-level behavior and tools that support
Silos are difficult to identify. than operations, but efforts are being made to achievement report (perceived reality) along those systems. The following is not intended
improve and work toward aligning the entire with two sources of direct observation, the to be a check list for each dimension; it simply
The Shingo Silver Medallion is awarded to enterprise. Silos are beginning to fall. SCOPE survey, and the site visit (actual reality). provides examples of principles, systems and
organizations who demonstrate strong use of This provides the most accurate assessment of tools in each dimension. The systems and tools
tools and techniques, have mature systems that The cultural assessment is broken into three your culture available. observed during an assessment are the artifacts
drive improvement, and are beginning to align distinct evaluation sections, the achievement of a culture. The behavior that is observed
thinking and organizational behavior with report, the Shingo Cultural Online Performance Assessment Criteria during an assessment is key to evaluating
correct principles of operational excellence. Evaluation (SCOPE), and the site visit. Each the level of cultural transformation that an
Leadership is involved in improvement efforts section is evaluated and may be used to clarify, This section covers the four dimensions of organization has achieved. Ideal behaviors
and supports the alignment of principles amplify, and verify the other sections. the Shingo Model and serves as a guide and are characteristic of the highest level of
of operational excellence with systems. achievement and are exemplified previously
Managers are deeply involved and focused Achievement reports are written by each in the Model. Examples of questions in each
on driving behaviors through the design applicant and tell the story of their transformation dimension are also included for guidance
of systems. Associates are involved every to operational excellence. The achievement purposes.
day in using improvement tools to drive report covers each dimension of the model and
continuous improvement in their areas of discusses the principles, systems and tools that It is important to note that every business
responsibility. Understanding the why has are evident and the results they have produced. system within an organization is assessed to
begun to penetrate the associate level of the The achievement report, along with the SCOPE the entire Model, operations, product and
ASSESSMENT CRITERIA
organization. Improvement activity is focused survey, is used by members of the Shingo Board service development, customer relations,
on multiple business systems. At the silver of Examiners to evaluate an applicants eligibility management and supply. Business systems
level the scorecard has a broad spectrum of to be awarded a site visit. Not all applicants may be characterized differently in any
measures and is beginning to include behavioral will be awarded a site visit; furthermore, not all given organization although the assessment
elements. Key measures are stable with mostly organizations that receive a site visit will become methodology still applies. The following
positive trends, and all levels understand how recipients. Further instruction on writing the diagram illustrates the relationship between
to affect the measures appropriately for their achievement report will be provided in a later the different systems in an organization (see
areas. There are goals being set in most business section of this document. Figure 3).
systems. Alignment is clear and apparent in most
business systems; plans have been set in place to SCOPE will be administered to each applying
bring them into alignment where it is not. There entity. All data received from SCOPE will
are few silos left. populate a Shingo database and be used to
provide feedback to the applicant. Feedback
The Shingo Bronze Medallion is awarded from SCOPE will be part of a packet, which
to organizations that demonstrate strong will be provided to each applicant regardless of
use of tools and techniques for business whether or not they are awarded a site visit.
improvement and are working to develop
effective systems to create continuity and Site visits that are awarded to applicants follow a
consistency of tools applied throughout the standard format. In summary, they are conducted
business entity. Leadership is setting the by a team of examiners that have been trained and
direction for improvement and supports the selected by the Shingo Institute. The team generally
efforts of others. Managers are involved in spends two days at the site evaluating the culture of
developing systems and helping others use the applicant; duration of a site visit may be extended
tools effectively. Associates are trained and depending on the application. Examiners observe
participate at a high rate on improvement behaviors, review documentation and measures
projects. Understanding the why has still and ask questions of all levels and business systems
not penetrated down to the associate level of of the applying entity. Examiners are provided all
the organization. Improvement activity is still evaluation resources available that pertain to an
heavily focused on operations and has begun applicant. This could include, but is not limited to,
in support areas. At the bronze level measures the achievement report, the SCOPE survey results
are beginning to communicate cause and and past documentation used to challenge.
effect. Key measures have begun to stabilize
with trends being mostly positive with some This robust assessment process is used for all
backsliding still evident. There are goals entities applying for the Shingo Prize. It is the
Figure 3: Systems Model
ASSESSMENT CRITERIA
as examples. This is not intended to be a check for guidance and learning purposes. Examiners Insist on direct observation market exploitation
list, nor is it all inclusive. Not all will be present will also evaluate the frequency, duration,
in every organization, and organizations intensity, scope and role of the behaviors that Focus on value stream Quality function deployment, concurrent
may have others not listed here. These are characterize the culture of an organization. Keep it simple and visual engineering, etc. for product development
simply examples and provide organizations The behavior assessment scale provided on Identify and eliminate waste Theory of constraints managing
some guidance on what an assessment would page 53 of this document provides further
evaluate. understanding of this process. No defects passed forward bottlenecks
Integrate improvement with work Systems that make the customer/supplier
Systems: Questions:
The following are examples of systems that linkage visible throughout all stages of the
Individual development Open-ended questions directed toward leaders, drive behaviors and are aligned to principles process and encourage/require regular
managers, associates and other observations as exemplified in the Model (the first portion communication
On-the-job training/training within industry provide answers to the sample questions below. of this document). Some tools are also listed.
(OJT/TWI) Once behavioral evidence is observed and This is not intended to be a check list, nor Design for manufacturability, testing,
Coaching collected by examiners, it is rated with the is it all inclusive. Not all will be present in maintenance, assembly i.e. making it
behavior assessment scale. every organization, and organizations may simpler and easier to deliver best quality
Standard daily management have others not listed here. These are simply
Leadership development examples and provide organizations some and quickest, most reliable response to the
1. Is on-the-job coaching in lean practices a
Idea sharing guidance on what an assessment would customer at the lowest cost
daily part of the culture? evaluate.
Suggestion and involvement Involve suppliers and customers in product/
2. Is formal lean training and education
Reward and recognition service design and continuous improvement
ongoing and updated?
Communication Direct observation (go and see) and data-
3. Is there a process flow where suggestions are
Environmental, health and safety based decisions and actions
processed quickly and feedback is received
Education/training Cellular design/layout
by the originator?
Community involvement Variety reduction
4. Is the organization a safe and clean workplace
Recruitment and succession planning where safety and environmental standards
Accountability are continually improving?
5. Does the recognition system focus on
performance that encourages ideal behavior;
and is it frequent, timely and specific?
ASSESSMENT CRITERIA
examiners would be engaged in answering sequence? associates will provide examiners with an
and understanding during an organizational as exemplified in the Model (the first portion understanding of the culture of an organization.
3. Are managers and supervisors routinely
assessment. Answers to these and other of this document). Some tools are also listed. This is not intended to be a complete list; it is
questions asked of leaders, managers and observing the actual process in order This is not intended to be a check list, nor for guidance and learning purposes. Examiners
associates will provide examiners with to gather factual data to understand the is it all inclusive. Not all will be present in will also evaluate the frequency, duration,
an understanding of the culture of an every organization, and organizations may intensity, scope and role of the behaviors that
problems and opportunities?
organization. This is not intended to be a have others not listed here. These are simply characterize the culture of an organization.
complete list; it is for guidance and learning 4. Are improvements made by following a examples and provide organizations some The behavior assessment scale provided on
purposes. Examiners will also evaluate the scientific method, PDCA, DMAIC, A3 guidance on what an assessment would page 53 of this document provides further
frequency, duration, intensity, scope and role evaluate. understanding of this process.
thinking, etc.? Is there a coaching process
of the behaviors that characterize the culture
of an organization. The behavior assessment in place for problem-solving? Are problems Systems:
scale provided on page 53 of this document being addressed at the lowest possible level
provides further understanding of this process. of the organization? Strategy deployment
5. Are problems, defects and abnormal Daily management
conditions signaled and stopped immediately Assessment
at the point of occurrence and the root cause Communication
pursued? Customer relationship management (CRM)
Information technology
Accounting/finance
Measurement/scorecard
Reporting/accountability
ASSESSMENT CRITERIA
4. Do information systems provide direct it all inclusive. Not all will be present in every assessment scale. Strongly recommended measures:
flow of pertinent information that is organization, and organizations may have oth-
ers not listed here. These are simply examples 1. Are measures simple? Is there is a common
easily accessible and usable across the and provide organizations some guidance on Productivity of cash (cash flow)
extended enterprise (no shadow systems or what an assessment would evaluate. understanding of what is measured and Key value stream margins
spreadsheets)? why it is measured? Are measures directly Turns (of what is produced)
Systems: tied to the organizations overall objective?
5. Do leaders and managers have a standard
2. Are measures used to drive improvements? Examples of other supporting measures
work process that enables them to monitor
Voice of the customer that could be provided are
and maintain company alignment? 3. Do performance measures drive the right
Strategy deployment
behaviors?
Communications Cost per unit
4. Are tracking boards used routinely for
Visual management Labor hours per unit
open discussion and feedback so that
Management reporting Labor productivity organizational physical
adjustments can be made, and at what
or financial output as compared to labor
Tools: level?
quantity
5. Are principles, systems and tools aligned
Asset productivity (organizational output
Huddles in such a way that guiding principles help
compared to value of physical assets
Control boards align the systems to select appropriate tools
employed)
Score cards to achieve performance targets?
Inventory turns (organizational raw,
All employee meetings
4.A Quality working, and finished inventories compared
Surveys
to relevant total cost or revenue)
The following are examples of questions that Strongly recommended measures: Cost structure (reduction in key cost
examiners would be engaged in answering categories)
and understanding during an organizational Quality to the customer (defect-free delivery)
assessment. Answers to these and other Energy productivity (physical or financial
Finished product first pass yield and/or rework output compared to energy cost or quantity)
Resource utilization (floor space, vehicles,
4.C Delivery
Customer engagement in programs
M easure of customer intent (awareness and AND SCORING are deeply embedded into the culture of the
entire organization. The assessment evaluates
results, as well as behavior. Each business
consideration) system will be assessed to the entire Model,
Strongly recommended measures: Other appropriate measures all dimensions and principles therein. Three
dimensions of the Model are scored based
On-time delivery complete to customer 4.E Safety/Environment/Morale on the behavior assessment scale, cultural
requested date enablers, continuous process improvement,
Strongly recommended measures: and enterprise alignment. The fourth
Total lead time (the time from customer dimension, results, is scored using the behavior
ASSESSMENT CRITERIA
order to customer receipt, assuming no and measures assessment scale. Both scales are
finished goods inventory) N umber of ideas per employee and degree of presented in the next few pages. Each dimension
employee implementation of them of the Model will be scored in the format below,
Processing cycle time (into process to out-of the scoring matrix. As represented in the
process) Near misses
scoring matrix on the next page, the first three
Survey (measure of employee trust and dimensions will be divided into three main
Examples of other supporting measures confidence in organization and management) categories for assessment purposes: leaders,
that could be provided are operations and support. There are also two
Examples of other supporting measures subcategories for assessment under operations
that could be provided are and support. They are managers and associates.
Time from or to supplier to receipt of Weights have been assigned to each category.
materials The assessment will provide a gap analysis that
Customer awards, audits, and surveys Reportables can be used to focus improvement activities. It
Waste to landfill will provide a baseline of cultural reality that
Premium freight as percent of production will enable an organization to move forward
costs Recycling
on its journey toward building a culture of
Mis-shipments Emissions operational excellence.
Warranty response and service Energy consumption
Utilization of high-potential talent The following illustration is representative
Reorder rate of how an organization is assessed, the
Field performance data Talent pipeline strength (succession planning) weights given, and points assigned to each
Other appropriate measures dimension. In an effort to promote continuous
Backorder data improvement, the feedback received by an
System availability organization after a site visit will provide a level
Other appropriate measures that the organization achieved in each area.
This level can be compared with the assessment
4.D Customer Satisfaction scales that are provided in this document (see
Table 5).
Strongly recommended measures:
Market share
Customer surveys
ASSESSMENT CRITERIA
techniques guide an organization to achieve
its business plans and goals. Scoring is based the organization: leaders, managers
on examiners observations as they assess and associates?
the facility. Examiners are trained to look for
behaviors and performance. Behaviors and The following list of descriptors is the basis
performance are taken into account in the for assessing Cultural Enablers, Continuous
scoring. Process Improvement and Enterprise
(20%) Alignment.
ASSESSMENT CRITERIA
orientation use tools more closely aligned
effectively with principles of
operational
excellence High level of attainment
Level is low Moderate improvement
considered world-class
in level
Trend is poor
Associates focus Associates are Associates are Associates are Associates Benchmarks constantly
Benchmarking is
raise the bar and are a
on doing their jobs occasionally asked trained and involved every day understand Little to no evidence of industry-focused
Trend/Level function of process not
and are largely to participate on participate in in using tools to principles the why goals
industry
treated like an an improvement improvement drive continuous behind the tools Trends are mostly
expense team usually led projects improvement in and are leaders Little evidence to positive to flat with
Positive trend with very
no evidence of some backsliding
by someone their own areas of for improving not few anomalies to explain
benchmarking
outside their responsibility only their own work
natural work team systems but also Trend is well above
expectations
others within their
value stream
Isolated with Some areas aligned, All measures align to
inconsistent usage of other than operations corporate goals and
measures down to the lowest
Performance measures level
Frequency Infrequent Event-based Frequent Consistent Constant Little alignment aligned in operations
Alignment Enterprise-wide
Rare Irregular Common Predominant Uniform Strong silos Silos are beginning to extended value stream
fall
No silos
Working toward
Duration Initiated Experimental Repeatable Established Culturally Ingrained
enterprise-wide
Undeveloped Formative Predictable Stable Mature alignment
ASSESSMENT CRITERIA
We encourage organizations to take the
opportunity to contact the office of the Shingo
Institute well in advance of the date they
plan to apply. This enables us to help with
the process, answer questions and provide
training. Applying early leaves ample time to
execute a plan for the application process and
to budget appropriately.
Discover Excellence
WRITING THE
question upon your application submittal. The achievement report is the document for
4. Based on the site visit assessment results,
the Board of Examiners will recommend determining whether or not an applicant is
Fees awarded a site visit. A Shingo Prize applicant
the applicant to the Executive Committee
for: no award level, the Shingo Bronze
Medallion, the Shingo Silver Medallion or
Fees are due with the achievement report.
Applicants will be invoiced within 30 days after
ACHIEVEMENT must prepare an achievement report that
demonstrates how the organization has
transformed its culture based on the principles
the Shingo Prize. Applicant will be invoiced
a site visit examination fee directly after
the site visit. The invoice is for a site visit fee
and will not be broken down in any more detail REPORT of operational excellence represented in the
Shingo Model. The achievement report should
the visit (see approximate fees below). than the total fee. International applications also address frequency, intensity, duration,
will be subject to additional fees. These fees will scope and role of the behaviors that are
Approximate lead time for the feedback report: be determined during the application eligibility apparent in the current culture of the applicant.
30 days process and an estimated fee will be collected
before a site visit occurs (see Table 9). The achievement report should be written
5.
The Executive Committee reviews the according to the format below. This format
recommendations. Organizations will be focuses on each dimension of the Model and
Application Re-Application Site Visit should include information about individual
notified of their status in approximately
business systems and their achievements. Please
30 days after the site visit assessment. Small Organization Small Organization $10,000-$20,000 note that if a site visit is conducted, all business
Decisions made by the committee are final $3,000 $3,000 systems will be assessed to all dimensions of
and not subject to appeal. Applicants will Large Organization Large Organization $10,000-$20,000 the model in much the same way. The business
receive a written feedback report after status $6,000 $6,000 systems include senior leadership, customer
notification. relations, product/service development,
Table 9: Fees operations, supply and management support
6. After an award level has been determined, processes.
a recipient may invite, at the recipients
expense, a member of the Shingo staff to The achievement report should follow the
present the award at a local celebration. This outline provided. Each dimension should
is best done after the public recognition address the application of principles, systems
(selection, development, and effectiveness)
occurs; but if the time between the
and choice and use of tools and techniques.
recognition and the Shingo Conference is The required measures under Dimension
too great, an organization may schedule 4 Results are considered essential for all
it to suit their purposes. All recipients organizations. Results should be addressed in
from around the world will be recognized terms of stability, trend and level, alignment
publicly at the Annual International Shingo and improvement. An applicant should also
Conference and Awards Ceremony. APPLICATION PROCESS include any measurements that assist in
controlling and improving basic business
systems: senior leadership, customer relations,
product/service development, operations,
supply and management support processes.
Applicants should explain and support their
choice of measures. It is important that all five
categories of measurements are addressed. The
intent of this dimension is for the applicant to
provide information to the examiners about
Keep in mind that this report is being reviewed Achievement Report Format
by a team of examiners from a diverse group
of industries. They are very experienced in While writing the achievement report,
lean but most likely are not experienced with remember to be specific about the business
your organization. Please do not assume that system you are referring to (i.e. senior
acronyms and organizational language will be leadership, customer relations, product/
understood. Flow, clarity and conciseness of service development, operations, supply
the report are important; generally, 50 pages and management support processes). The Dimension 3 Dimension 4
is the maximum length. The intent of this achievement report should discuss the Enterprise Alignment Results
report is to tell the examiners your cultural assessment criteria detailed earlier in this In this dimension an organization should There are five main internal measurement
transformation story as simply and efficiently document. Principles, systems and tools have describe its lean culture as it relates to the areas for operational excellence: quality, cost/
as possible. Please make sure that if photos are been clearly defined for each dimension of the principles in the Shingo Model. Care should productivity, delivery, customer satisfaction
included in the report, they are high impact, Model. be taken to sufficiently describe how your and safety/environment/morale. Each area
legible and of good quality. organizations systems and activities drive has its own strongly suggested measures and
Introduction principle-based behavior in each business supporting measures detailed earlier in this
The achievement report is about the applying system. Clearly discuss examples of tools, document.
entity, not the overall organization. Please systems and principles.
The introduction allows an organization to
limit references to the overall organization
highlight some of its strengths and share a brief
to areas that are applicable and critical
company overview. The company profile sheet
(i.e. if you are trying to show alignment of
may be used in this section, see www.shingo. APPLICATION PROCESS
strategy or constancy of purpose). Measures
org for examples.
should be specific to the applying entity.
Reports with excessive reference to the
overall organization may be returned to the
applicant. Examiners cannot evaluate an
applicant based on information about an
entire organization when the applying entity
is really a sub-set.
Performance is measured both in terms of business results and the degree to which
business, management and work systems are driving appropriate and optimum
behavior at all levels. Leadership is beginning to focus on ensuring that principles
of operational excellence are deeply imbedded into the culture and regularly
assessed for improvement.
Meda Rottapharm, Ltd - a Mylan Pentair Water Pool and Spa Carestream Health, Yokneam
Company Moorpark, California Letterkenny Army Depot, Force Provider
Dublin, Ireland Yokneam, Israel Chambersburg, Pennsylvania, USA
Rexam Beverage Can South America,
2015 Manaus Ends Lake Region Medical Regeneron Pharmaceuticals Inc. (IOPS)
Commonwealth Bank of Australia, Manaus, Amazonas, Brazil New Ross, Wexford, Ireland Rensselaer, New York, USA
Collections & Customer Solutions
Sydney, New South Wales, Australia Rexam do Brasil Ltda Extrema Can Plant 2014
Extrema, Minas Gerais, Brazil Rexam Beverage Can South America,
Autoliv (China) Inflator Co., Ltd.
2014 Cuiab Cans
Shanghai, China
Boston Scientific, Maple Grove Visteon Climate Systems India Ltd Cuiab, Mato Grosso, Brazil
Maple Grove, Minnesota, USA Bhiwadi, Alwar, Rajasthan, India
Corporation Steris Canada
Starkey de Mexico S.A. de C.V.
PyMPSA Plsticos y Materias Primas Visteon Electronica Mexico - Qubec, QC, Canada
Matamoros, Tamaulipas, Mexico
Guadalajara, Jalisco, Mexico Saucito Plant
Chihuahua, Chihuahua, Mexico Lundbeck Pharmaceuticals Italy S.p.A.
Rexam Beverage Can, Enzesfeld 2012
Padova, Italy
Enzesfeld, Vienna, Austria 2012 Johnson Controls Lerma Plant
Pentair Technical Products Rexam Beverage Can South America, Lerma, Mexico
Rexam Beverage Can South America, Reynosa, Tamaulipas, Mexico
Rio de Janeiro Lake Region Medical Limited
Jacare
Jacare, So Paulo, Brazil Tobyhanna Army Depot, COMSEC Rio de Janeiro, Brazil New Ross, Co. Wexford, Ireland
Tobyhanna, Pennsylvania, USA
Rexam Healthcare, Neuenburg Vistaprint Deer Park Australia Remy Automotive Brasil Ltda.
Neuenburg am Rhein, Germany Visteon Electronica Mexico - Derrimut, Victoria, Australia Brusque, Santa Catarina, Brazil
Carolinas Plant
Vale Europe Ltd., Clydach Refinery Chihuahua, Chihuahua, Mexico
Clydach, Swansea, UK State Farm Life Insurance Company,
Operations Center
Bloomington, Illinois, USA
The Shingo Silver Medallion is awarded to organizations that demonstrate strong The Shingo Bronze Medallion is awarded to organizations that demonstrate
use of tools and techniques, have mature systems that drive improvement and are strong use of tools and techniques for business improvement and are working to
beginning to align thinking and organizational behavior with correct principles develop effective systems to create continuity and consistency of tools application
of operational excellence. throughout the business entity.
At the silver level the scorecard has a broad spectrum of measures and is beginning Key measures have begun to stabilize with trends being mostly positive with
to include behavioral elements. Key measures are stable with mostly positive some backsliding still evident. There are goals being set in many areas outside of
trends and all levels understand how to affect the measures appropriately for their operations. Alignment may still be weak in areas other than operations, but efforts
areas. are being made to improve and work toward aligning the entire enterprise. Silos
are beginning to fall.
28 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 29 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Model & Application Guidelines 29
THE SHINGO MODEL THE GUIDING PRINCIPLES
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Shingo Institute | 2016 Utah State University Shingo Institute | 2016 Utah State University