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ASSESSMENT The Shingo assessment methodology is being

embraced by organizations all over the world,


without barrier to industry or geography. We

CRITERIA have seen involvement expand far beyond


its manufacturing roots into healthcare,
government and financial services. There are
three levels of recognition in place to encourage
organizations to engage and utilize the Shingo
Model as early as possible in their cultural
transformation. Organizations can be awarded
the Shingo Prize, Shingo Silver Medallion
and Shingo Bronze Medallion. A third party,
non-biased assessment of your organization
can provide a benchmark and eye-opening
feedback that will accelerate your cultural
transformation.

The Shingo Prize is awarded to organizations


that demonstrate a culture where principles of
operational excellence are deeply embedded
into the thinking and behavior of all leaders,
managers and associates. Performance is
measured both in terms of business results and
the degree to which business, management,
improvement and work systems are driving
appropriate and ideal behavior at all levels.
Leadership is strongly focused on ensuring
that principles of operational excellence are
deeply imbedded into the culture and regularly
assessed for improvement. Managers are
focused on continuously improving systems to
drive behavior that is closely aligned with the
principles of operational excellence. Associates
are taking responsibility for improving not
only their work systems but also other systems
within their value stream. Understanding the
why has penetrated the associate level of
the organization. Improvement activity has
begun to focus on the enterprise as a whole.
At the Shingo Prize level, the scorecard has
clearly defined performance measures and is
beginning to include measures of behavior. Key
measures are stable, predictable and mature
with positive trends and few anomalies. There
are realistic and challenging goals in most
areas with a good understanding of world-class

1
performance. Most measures are aligned to being set in many areas outside of operations. most rigorous cultural assessment available provides examples of systems that drive
corporate goals and cascade to the lowest level. Alignment may still be weak in areas other because it combines documentation in the principle-level behavior and tools that support
Silos are difficult to identify. than operations, but efforts are being made to achievement report (perceived reality) along those systems. The following is not intended
improve and work toward aligning the entire with two sources of direct observation, the to be a check list for each dimension; it simply
The Shingo Silver Medallion is awarded to enterprise. Silos are beginning to fall. SCOPE survey, and the site visit (actual reality). provides examples of principles, systems and
organizations who demonstrate strong use of This provides the most accurate assessment of tools in each dimension. The systems and tools
tools and techniques, have mature systems that The cultural assessment is broken into three your culture available. observed during an assessment are the artifacts
drive improvement, and are beginning to align distinct evaluation sections, the achievement of a culture. The behavior that is observed
thinking and organizational behavior with report, the Shingo Cultural Online Performance Assessment Criteria during an assessment is key to evaluating
correct principles of operational excellence. Evaluation (SCOPE), and the site visit. Each the level of cultural transformation that an
Leadership is involved in improvement efforts section is evaluated and may be used to clarify, This section covers the four dimensions of organization has achieved. Ideal behaviors
and supports the alignment of principles amplify, and verify the other sections. the Shingo Model and serves as a guide and are characteristic of the highest level of
of operational excellence with systems. achievement and are exemplified previously
Managers are deeply involved and focused Achievement reports are written by each in the Model. Examples of questions in each
on driving behaviors through the design applicant and tell the story of their transformation dimension are also included for guidance
of systems. Associates are involved every to operational excellence. The achievement purposes.
day in using improvement tools to drive report covers each dimension of the model and
continuous improvement in their areas of discusses the principles, systems and tools that It is important to note that every business
responsibility. Understanding the why has are evident and the results they have produced. system within an organization is assessed to
begun to penetrate the associate level of the The achievement report, along with the SCOPE the entire Model, operations, product and

ASSESSMENT CRITERIA
organization. Improvement activity is focused survey, is used by members of the Shingo Board service development, customer relations,
on multiple business systems. At the silver of Examiners to evaluate an applicants eligibility management and supply. Business systems
level the scorecard has a broad spectrum of to be awarded a site visit. Not all applicants may be characterized differently in any
measures and is beginning to include behavioral will be awarded a site visit; furthermore, not all given organization although the assessment
elements. Key measures are stable with mostly organizations that receive a site visit will become methodology still applies. The following
positive trends, and all levels understand how recipients. Further instruction on writing the diagram illustrates the relationship between
to affect the measures appropriately for their achievement report will be provided in a later the different systems in an organization (see
areas. There are goals being set in most business section of this document. Figure 3).
systems. Alignment is clear and apparent in most
business systems; plans have been set in place to SCOPE will be administered to each applying
bring them into alignment where it is not. There entity. All data received from SCOPE will
are few silos left. populate a Shingo database and be used to
provide feedback to the applicant. Feedback
The Shingo Bronze Medallion is awarded from SCOPE will be part of a packet, which
to organizations that demonstrate strong will be provided to each applicant regardless of
use of tools and techniques for business whether or not they are awarded a site visit.
improvement and are working to develop
effective systems to create continuity and Site visits that are awarded to applicants follow a
consistency of tools applied throughout the standard format. In summary, they are conducted
business entity. Leadership is setting the by a team of examiners that have been trained and
direction for improvement and supports the selected by the Shingo Institute. The team generally
efforts of others. Managers are involved in spends two days at the site evaluating the culture of
developing systems and helping others use the applicant; duration of a site visit may be extended
tools effectively. Associates are trained and depending on the application. Examiners observe
participate at a high rate on improvement behaviors, review documentation and measures
projects. Understanding the why has still and ask questions of all levels and business systems
not penetrated down to the associate level of of the applying entity. Examiners are provided all
the organization. Improvement activity is still evaluation resources available that pertain to an
heavily focused on operations and has begun applicant. This could include, but is not limited to,
in support areas. At the bronze level measures the achievement report, the SCOPE survey results
are beginning to communicate cause and and past documentation used to challenge.
effect. Key measures have begun to stabilize
with trends being mostly positive with some This robust assessment process is used for all
backsliding still evident. There are goals entities applying for the Shingo Prize. It is the
Figure 3: Systems Model

2 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 3


Dimension 1 Cultural Enablers Tools: Dimension 2 Systems:
(250 Points) Continuous Process Improvement
Arrangements with educational institutions (350 Points) Voice of the customer
Guiding Principles: Personal development plans Problem-solving (A3 Thinking, PDCA,
Lean training curriculum and materials
Guiding Principles: DMAIC)
Lead with Humility
Meetings/huddles Value stream analysis
Respect Every Individual Focus on Process
Suggestion forms and measures Total productive maintenance (TPM)
Embrace Scientific Thinking
Supporting Concepts: Community open house Visual management
Flow and Pull Value
Fundraisers 5S methodology
Assure Quality at the Source
Assure a safe environment Supplier development
The following are examples of questions that Seek Perfection
Develop people Continuous improvement methodology
examiners would be engaged in answering
Empower and involve everyone and understanding during an organizational Supporting Concepts: Production Process Preparation (3P)
assessment. Answers to these and other Quick changeover or setup reductions
The following are examples of systems that questions asked of leaders, managers and Stabilize processes (SMED)
drive behaviors and are aligned to principles associates will provide examiners with an
as exemplified in the model (the first portion understanding of the culture of an organization. Rely on data and fact Error proofing/zero defects
of this document). Some tools are also listed This is not intended to be a complete list; it is Standardize processes New market development and current

ASSESSMENT CRITERIA
as examples. This is not intended to be a check for guidance and learning purposes. Examiners Insist on direct observation market exploitation
list, nor is it all inclusive. Not all will be present will also evaluate the frequency, duration,
in every organization, and organizations intensity, scope and role of the behaviors that Focus on value stream Quality function deployment, concurrent
may have others not listed here. These are characterize the culture of an organization. Keep it simple and visual engineering, etc. for product development
simply examples and provide organizations The behavior assessment scale provided on Identify and eliminate waste Theory of constraints managing
some guidance on what an assessment would page 53 of this document provides further
evaluate. understanding of this process. No defects passed forward bottlenecks
Integrate improvement with work Systems that make the customer/supplier
Systems: Questions:
The following are examples of systems that linkage visible throughout all stages of the
Individual development Open-ended questions directed toward leaders, drive behaviors and are aligned to principles process and encourage/require regular
managers, associates and other observations as exemplified in the Model (the first portion communication
On-the-job training/training within industry provide answers to the sample questions below. of this document). Some tools are also listed.
(OJT/TWI) Once behavioral evidence is observed and This is not intended to be a check list, nor Design for manufacturability, testing,
Coaching collected by examiners, it is rated with the is it all inclusive. Not all will be present in maintenance, assembly i.e. making it
behavior assessment scale. every organization, and organizations may simpler and easier to deliver best quality
Standard daily management have others not listed here. These are simply
Leadership development examples and provide organizations some and quickest, most reliable response to the
1. Is on-the-job coaching in lean practices a
Idea sharing guidance on what an assessment would customer at the lowest cost
daily part of the culture? evaluate.
Suggestion and involvement Involve suppliers and customers in product/
2. Is formal lean training and education
Reward and recognition service design and continuous improvement
ongoing and updated?
Communication Direct observation (go and see) and data-
3. Is there a process flow where suggestions are
Environmental, health and safety based decisions and actions
processed quickly and feedback is received
Education/training Cellular design/layout
by the originator?
Community involvement Variety reduction
4. Is the organization a safe and clean workplace
Recruitment and succession planning where safety and environmental standards
Accountability are continually improving?
5. Does the recognition system focus on
performance that encourages ideal behavior;
and is it frequent, timely and specific?

4 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 5


Tools: Questions: Dimension 3 Enterprise Alignment Tools:
(200 Points)
Customer surveys Open-ended questions directed toward Daily management standard work sheets
leaders, managers and associates and other Guiding Principles:
Component standardization and modularity observations provide answers to the sample Surveys
Standard operating procedures (SOP) questions below. Once behavioral evidence is Meetings
observed and collected by examiners, it is rated Create Constancy of Purpose
Tools of quality (i.e. pareto charts, X-Matrix
with the behavior assessment scale. Think Systemically
storyboarding, cause-and-effect diagrams, Mission statement
5-whys, or similar problem-solving 1. Is the current state and future state an Supporting Concepts: Vision statement
techniques) ongoing continuous cycle that is actively Goals
Benchmarking visit See reality Values
pursued with a visual, detailed action plan
Right-sized equipment and facilities Focus on long-term Business models
and timeline?
Production control boards Align systems
2. Are standards and work instructions simple The following are examples of questions that
Red tags Align strategy
and visual for all work processes? Are they examiners would be engaged in answering
Floor tape Standardize daily management and understanding during an organizational
updated with improvements routinely? Are
assessment. Answers to these and other
The following are examples of questions that they followed with regard to timing and The following are examples of systems that questions asked of leaders, managers and
drive behaviors and are aligned to principles

ASSESSMENT CRITERIA
examiners would be engaged in answering sequence? associates will provide examiners with an
and understanding during an organizational as exemplified in the Model (the first portion understanding of the culture of an organization.
3. Are managers and supervisors routinely
assessment. Answers to these and other of this document). Some tools are also listed. This is not intended to be a complete list; it is
questions asked of leaders, managers and observing the actual process in order This is not intended to be a check list, nor for guidance and learning purposes. Examiners
associates will provide examiners with to gather factual data to understand the is it all inclusive. Not all will be present in will also evaluate the frequency, duration,
an understanding of the culture of an every organization, and organizations may intensity, scope and role of the behaviors that
problems and opportunities?
organization. This is not intended to be a have others not listed here. These are simply characterize the culture of an organization.
complete list; it is for guidance and learning 4. Are improvements made by following a examples and provide organizations some The behavior assessment scale provided on
purposes. Examiners will also evaluate the scientific method, PDCA, DMAIC, A3 guidance on what an assessment would page 53 of this document provides further
frequency, duration, intensity, scope and role evaluate. understanding of this process.
thinking, etc.? Is there a coaching process
of the behaviors that characterize the culture
of an organization. The behavior assessment in place for problem-solving? Are problems Systems:
scale provided on page 53 of this document being addressed at the lowest possible level
provides further understanding of this process. of the organization? Strategy deployment
5. Are problems, defects and abnormal Daily management
conditions signaled and stopped immediately Assessment
at the point of occurrence and the root cause Communication
pursued? Customer relationship management (CRM)
Information technology
Accounting/finance
Measurement/scorecard
Reporting/accountability

6 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 7


Questions: Dimension 4 Results questions asked of leaders, managers and Examples of other supporting measures
(200 Points) associates will provide examiners with that could be provided are
Open-ended questions directed toward an understanding of the culture of an
leaders, managers, associates and other organization. This is not intended to be a
Guiding Principle: complete list; it is for guidance and learning Internal quality (quality within the plant)
observations provide answers to the sample
questions below. Once behavioral evidence purposes. Results will also be evaluated No disclosures (recalls later)
is observed and collected by examiners, it is Create Value for the Customer based on stability, trend/level, alignment and Designs that meet customer needs
rated with the behavior assessment scale. improvement usage. The measures assessment
scale provided on page 54 of this document Unplanned scrap rate
Supporting Concepts:
provides further understanding of this Overall cost of quality
1. Is there a structured process for aligning
Measure what matters process. Process variation measures
goals and strategic priorities that is simple
Align behaviors with performance Customer returns
and visible at all levels of the organization? Questions:
Identify cause-and-effect relationships Supplier quality
2. Do leaders hold to the guiding principles
Open-ended questions directed toward Warranty cost
through hard times? The following are examples of systems that leaders, managers, associates and other Other appropriate measures
3. Are support functions seamlessly integrated drive behaviors and are aligned to principles observations provide answers to the sample
to aid operations in creating value (process- as exemplified in the Model (the first portion questions below. Once behavioral evidence
of this document). Some tools are also listed. is observed and collected by examiners it 4.B Cost/Productivity
based versus silo culture)? This is not intended to be a check list, nor is is rated with the behavior and measures

ASSESSMENT CRITERIA
4. Do information systems provide direct it all inclusive. Not all will be present in every assessment scale. Strongly recommended measures:
flow of pertinent information that is organization, and organizations may have oth-
ers not listed here. These are simply examples 1. Are measures simple? Is there is a common
easily accessible and usable across the and provide organizations some guidance on Productivity of cash (cash flow)
extended enterprise (no shadow systems or what an assessment would evaluate. understanding of what is measured and Key value stream margins
spreadsheets)? why it is measured? Are measures directly Turns (of what is produced)
Systems: tied to the organizations overall objective?
5. Do leaders and managers have a standard
2. Are measures used to drive improvements? Examples of other supporting measures
work process that enables them to monitor
Voice of the customer that could be provided are
and maintain company alignment? 3. Do performance measures drive the right
Strategy deployment
behaviors?
Communications Cost per unit
4. Are tracking boards used routinely for
Visual management Labor hours per unit
open discussion and feedback so that
Management reporting Labor productivity organizational physical
adjustments can be made, and at what
or financial output as compared to labor
Tools: level?
quantity
5. Are principles, systems and tools aligned
Asset productivity (organizational output
Huddles in such a way that guiding principles help
compared to value of physical assets
Control boards align the systems to select appropriate tools
employed)
Score cards to achieve performance targets?
Inventory turns (organizational raw,
All employee meetings
4.A Quality working, and finished inventories compared
Surveys
to relevant total cost or revenue)
The following are examples of questions that Strongly recommended measures: Cost structure (reduction in key cost
examiners would be engaged in answering categories)
and understanding during an organizational Quality to the customer (defect-free delivery)
assessment. Answers to these and other Energy productivity (physical or financial
Finished product first pass yield and/or rework output compared to energy cost or quantity)
Resource utilization (floor space, vehicles,

8 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 9


etc.) (high utilization without adverse effects Examples of other supporting measures
on responsiveness) that could be provided are
Return on investment
Revenue per employee hour worked Success of new products
Portfolio value (new products and existing) New contract awards
Maintenance profiles (percent preventive for Share of category
example)
Other appropriate measures
Customer retention
Net promoter score
ASSESSMENT The intent of the assessment is to evaluate the
entire applying entity to determine the degree to
which the principles of operational excellence

4.C Delivery
Customer engagement in programs
M easure of customer intent (awareness and AND SCORING are deeply embedded into the culture of the
entire organization. The assessment evaluates
results, as well as behavior. Each business
consideration) system will be assessed to the entire Model,
Strongly recommended measures: Other appropriate measures all dimensions and principles therein. Three
dimensions of the Model are scored based
On-time delivery complete to customer 4.E Safety/Environment/Morale on the behavior assessment scale, cultural
requested date enablers, continuous process improvement,
Strongly recommended measures: and enterprise alignment. The fourth
Total lead time (the time from customer dimension, results, is scored using the behavior

ASSESSMENT CRITERIA
order to customer receipt, assuming no and measures assessment scale. Both scales are
finished goods inventory) N  umber of ideas per employee and degree of presented in the next few pages. Each dimension
employee implementation of them of the Model will be scored in the format below,
Processing cycle time (into process to out-of the scoring matrix. As represented in the
process) Near misses
scoring matrix on the next page, the first three
Survey (measure of employee trust and dimensions will be divided into three main
Examples of other supporting measures confidence in organization and management) categories for assessment purposes: leaders,
that could be provided are operations and support. There are also two
Examples of other supporting measures subcategories for assessment under operations
that could be provided are and support. They are managers and associates.
Time from or to supplier to receipt of Weights have been assigned to each category.
materials The assessment will provide a gap analysis that
Customer awards, audits, and surveys Reportables can be used to focus improvement activities. It
Waste to landfill will provide a baseline of cultural reality that
Premium freight as percent of production will enable an organization to move forward
costs Recycling
on its journey toward building a culture of
Mis-shipments Emissions operational excellence.
Warranty response and service Energy consumption
Utilization of high-potential talent The following illustration is representative
Reorder rate of how an organization is assessed, the
Field performance data Talent pipeline strength (succession planning) weights given, and points assigned to each
Other appropriate measures dimension. In an effort to promote continuous
Backorder data improvement, the feedback received by an
System availability organization after a site visit will provide a level
Other appropriate measures that the organization achieved in each area.
This level can be compared with the assessment
4.D Customer Satisfaction scales that are provided in this document (see
Table 5).
Strongly recommended measures:

Market share
Customer surveys

10 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 11


Behavior Assessment Scale Articulating Behavior

Senior leadership, managers and associates at FREQUENCY 


How often do we see the
the applying entity in each business system behavior?
will be assessed to determine the degree to
which their behaviors are in alignment with DURATION Are we seeing the behavior for
the principles of operational excellence. Are the first time, or have we seen
the leaders, managers and associates doing this behavior for years?
things that will result in the desired culture?
Examiners will be looking for behaviors and
INTENSITY Is there a sense of passion and
other indicators that define and describe the
importance for the behavior
culture of the organization. The difference
(i.e. to deviate would signal
between the current culture and the ideal
problems)?
culture, the Shingo standard, is the gap that is
identified for improvement focus.
SCOPE Do we see the behavior in just a
Understanding the principles throughout few cells/areas, or is it widespread
the organization, establishing and executing throughout the organization?
systems that support these principles, and
selecting and utilizing appropriate tools and ROLE Do we see appropriate focus on tools,
systems and principles at each level of

ASSESSMENT CRITERIA
techniques guide an organization to achieve
its business plans and goals. Scoring is based the organization: leaders, managers
on examiners observations as they assess and associates?
the facility. Examiners are trained to look for
behaviors and performance. Behaviors and The following list of descriptors is the basis
performance are taken into account in the for assessing Cultural Enablers, Continuous
scoring. Process Improvement and Enterprise
(20%) Alignment.

Statement of Purpose: The purpose of our


(20%)
assessment is to determine the degree to
which the behaviors in an organization align
(20%) with the principles of operational excellence.
Ideal behavior (Level 5) is represented as the
(20%) standard for operational excellence.

(20%) Business systems that fully match the


descriptors would score at the top of the
Table 5: Scoring Matrix indicated range (see Table 6).

12 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 13


Behavior Assessment Scale Measures Assessment Scale Measures that match the descriptors would
The following list of descriptors is the basis for score at the top of the indicated range (see
Operational Excellence (Standard)
assessing the measures in the results section. Table 7).

Lenses Level 1 Level 2 Level 3 Level 4 Level 5


0-20% 21-40% 41-60% 61-80% 81-100% Measures Assessment Scale
Leaders are Leaders are aware Leaders set Leaders are Leaders are
focused mostly on of others direction for involved in focused on ensuring
Level 1 Level 2 Level 3 Level 4 Level 5
fire-fighting and initiatives to improvement and improvement efforts the principles of
Lenses
largely absent
from improvement
improve but
largely uninvolved
supports efforts of
others
and supports the
alignment of
operational
excellence are
0-20% 21-40% 41-60% 61-80% 81-100%
efforts principles of driven deeply into
operational the culture and Little to no evidence of Has begun to stabilize Stable
excellence with regularly assessed stability
systems for improvement Initiating predictability Predictable
Little to no predictability
Building maturity Long-term
Stability Beginning to implement
Managers are Managers mostly Managers are Managers focus Managers are
All levels have become Mature
oriented toward look to specialists involved in on driving primarily focused Unpredictable comfortable with the
getting results at to create developing behaviors through on continuously measures 4+ years
Role
all costs improvement systems and the design of improving systems 0-1 years
through project helping others to systems to drive behavior 2-3 years

ASSESSMENT CRITERIA
orientation use tools more closely aligned
effectively with principles of
operational
excellence High level of attainment
Level is low Moderate improvement
considered world-class
in level
Trend is poor
Associates focus Associates are Associates are Associates are Associates Benchmarks constantly
Benchmarking is
raise the bar and are a
on doing their jobs occasionally asked trained and involved every day understand Little to no evidence of industry-focused
Trend/Level function of process not
and are largely to participate on participate in in using tools to principles the why goals
industry
treated like an an improvement improvement drive continuous behind the tools Trends are mostly
expense team usually led projects improvement in and are leaders Little evidence to positive to flat with
Positive trend with very
no evidence of some backsliding
by someone their own areas of for improving not few anomalies to explain
benchmarking
outside their responsibility only their own work
natural work team systems but also Trend is well above
expectations
others within their
value stream
Isolated with Some areas aligned, All measures align to
inconsistent usage of other than operations corporate goals and
measures down to the lowest
Performance measures level
Frequency Infrequent Event-based Frequent Consistent Constant Little alignment aligned in operations
Alignment Enterprise-wide
Rare Irregular Common Predominant Uniform Strong silos Silos are beginning to extended value stream
fall
No silos
Working toward
Duration Initiated Experimental Repeatable Established Culturally Ingrained
enterprise-wide
Undeveloped Formative Predictable Stable Mature alignment

Little to no systematic Regular feedback in Routine feedback to


Intensity Apathetic Apparent Moderate Persistent Tenacious feedback some areas appropriate party
Indifferent Individual Local Commitment Wide Commitment Full Commitment
Sporadic feedback All areas do not address Evidence of feedback in
Commitment
feedback systematically all areas
Improvement Little evidence of goal
Scope Isolated Silos Predominantly Multiple Business Enterprise-wide setting some evidence Many areas beyond Almost all areas have
Operations Processes in operations operations have a goals that are realistic
process to set goals and challenging
Point Solution Internal Value Stream Functional Value Integrated Value Extended Value
Stream Stream Stream

Table 6: Behavior Assessment Scale Table 7: Measures Assessment Scale

14 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 15


APPLICATION Application Process

We have developed a three-tier award to


PROCESS enable organizations to challenge early on in
their transformation journey using the Shingo
assessment process to benchmark and improve
their organizations along the way. The Shingo
assessment provides valuable feedback from
an impartial third party. When utilized, it can
help accelerate the transformation process.
Awards can be achieved at three levels: Shingo
Bronze Medallion, Shingo Silver Medallion
and the Shingo Prize.

ASSESSMENT CRITERIA
We encourage organizations to take the
opportunity to contact the office of the Shingo
Institute well in advance of the date they
plan to apply. This enables us to help with
the process, answer questions and provide
training. Applying early leaves ample time to
execute a plan for the application process and
to budget appropriately.

Because the Shingo Model focuses on cultural


transformation, we strongly recommend as
many associates as possible to go through
the following training program before an
organization applies. The workshop, Discover
Excellence, is available to the public, or for
maximum effectiveness and participation,
the workshop can be delivered on-site at your
facility. This workshop has been critical for
providing a common understanding of the
Shingo Model and the assessment process. The
training workshop is described below:

Discover Excellence

Workshop participants will gain an


understanding of the Shingo Model and the
underlying principles behind the Shingo
philosophy and approach. Participants will
learn and gain experience in aligning your
organizational principles and core values with
your systems. There will be group activities
that help develop skills in assessing alignment

16 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 17


and also how to address misalignments by entity for malfeasance Re-Applications Application forms should also be
embedding your principles into your work and 
An applying entity must be able to show accompanied by information pertaining
management systems. measures that are specific to the applying Re-applications are encouraged for the to Dimension 4 Results. Results should
entity (divisional or corporate metrics are following circumstances: be provided in each section, quality, cost/
In addition, participants will develop a not sufficient). A minimum of three full productivity, delivery, customer satisfaction
comprehensive working knowledge of the years of data is required. Most measures and safety/environment/morale. Please
Shingo Prize assessment criteria, which should show trends and levels and be tied to No recipient status was awarded on the last provide enough data so that an analysis of
includes methods for assessment of the improvements. Examiners will be evaluating application stability is possible. Provide as much data
progress an organization has made in its lean level, trend and the correlation between Bronze or Silver Medallion status was awarded as possible especially if it is data that shows
transformation. By completing this training, improvement activities and the reported on the last application, and the entity wishes performance before lean implementation
participants will learn how to use the Shingo results. It is expected that lean initiatives to attempt to advance its status (in general began. There is a minimum data requirement
Model and assessment criteria to complete will have an impact on the bottom line. it will take at least two full years of intense of three years. Provide each measure at the
internal self-assessment that will clearly Keep in mind that the Shingo assessment focus and commitment between challenges level of aggregation where it is most used by
identify areas for focus and improvement in evaluates the entire applying entity to the to show the improvements necessary to management (monthly at the least). Charts
the entire organization. Model as detailed below. If documentation advance) representing measurement and improvement
of three full years of measures is an issue, are best displayed with the shortest interval
The Shingo Prize was awarded and the entity
For detailed information on this workshop it should be discussed with the Shingo possible. Averaging over months, quarters
and other available training opportunities Institute before preparing the achievement is ready to renew its award status, which or years may mask information that could
for leaders and managers specific to the report. Further explanation of measures is expires after five years for Shingo Prize otherwise be very useful. If acronyms are
Shingo Model, please visit our website provided below in Dimension 4 Results recipients and three years for Bronze and used, please explain each along with the
at www.shingo.org or call our office at -
An applying entity may be eligible to Silver Medallion recipients calculation used for each measure.
(435) 797-2279. challenge as a large or small organization.
Achievement qualifications are the same Re-applications must relate to substantially The graph on the following page (see Figure
Although we will make every attempt to for each; and since organizations are not the same entity as the original application. A 4) is an example that might be included in the
accommodate other languages, the official competing against each other, reference new application and achievement report must report.
language of the Shingo Institute is English. This to an organizations size is useful only be submitted. The achievement report for re-
means all training, materials, feedback and for purpose of pricing and planning for application should highlight the achievements The application, profile sheet and applying
communications are performed in English. examination teams (see Table 8). made since the last challenge supporting a bid entitys results will be processed as received
Exceptions may be when we have an instructor to re-challenge. Please use the re-application and should be approved prior to writing the
that speaks a preferred language. form that is available at www.shingo.org. achievement report. This ensures there are no
Small Organization Large Organization eligibility issues and that we have addressed all
Eligibility Requirements 250 people or less in More than 250 people Application Forms and Profile Sheets of the applicants questions and concerns early
entire enterprise on. A completed and approved application
An entity interested in challenging for the 250 people or less if part An application form and profile sheet should form is due before the achievement report is
Shingo Prize must meet the following eligibility of a larger organization be sent to the Shingo Institute as soon as an sent. A notice of eligibility confirmation will
requirements: applicant decides to pursue an award at any be sent to the applying entity. Please note that
Not part of a larger level, even if the intended achievement report the applying entitys results sections are not
Government entities
organization submission date is up to one year out. The intent analyzed at this point in the process.
Applying entities may be from any industry Large organizations may of the application is to help us plan our workload
including, but not limited to: services, need to be broken up into and assist the applicant through a smooth There are no fees due at this point in the process.
manufacturing, healthcare and the public multiple applications process. A two-page (maximum) company
sector. An entity should have common
profile sheet should be formatted according Where to Apply
ownership throughout the application (e.g. a
manufacturer and supplier, not operated or
Table 8: Organization Size
APPLICATION PROCESS to examples provided at www.shingo.org.
Please do not include any confidential or Applications, profile sheets and other
owned by the same company) should each
Questions regarding eligibility must be classified information in the profile sheet, documents must be e-mailed to Shaun Barker
apply as a separate entity
clarified through the Shingo Institute during as it may ultimately be posted to the Shingo at shaun.barker@usu.edu and Amy Sadler at
An entity should be in business long enough
the application process, prior to writing and website or provided to the media. Sample amy.sadler@usu.edu. Please contact Shaun
to establish stability
submitting the achievement report. The forms are available at www.shingo.org. with any questions you may have via email or
An applying entity may not be in bankruptcy
application and profile sheets help to evaluate by phone at (435) 797-3815.
proceedings or knowingly considering such.
eligibility.
This would include significant restructuring
or reduction in operations
 An applying entity may not be under
investigation by any government or private

18 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 19


Applicants will be notified whether or not a will be helpful to examiners in assessing the
site visit will be awarded approximately 30 cultural transformation of your organization.
days after the achievement report is received.
Applicants awarded a site visit will be Recipient Recognition Opportunities
contacted to make arrangements. Applicants
awarded a site visit are required to pay an Once an award level is determined, a recipient
additional site visit fee. The cost of each site has many opportunities to be recognized for its
visit assessment is based in part on the nature, achievements. All recipients from around the
size, and location of the applying entity and the world will be recognized officially and publicly
number of examiners needed. Fees generally at the Annual International Shingo Conference
average between $10,000 and $20,000 for a and Awards Ceremony (usually held in April
single organization utilizing four to eight site or May). Recipients will be recognized through
visit examiners. Small organizations may have press releases and announcements on social
lower fees depending on the size of the facility, media sites. The Shingo Prize recipients
the product or service, and the number of are posted on the Shingo Institute website
examiners needed to evaluate the facility. The for five years, and Shingo Silver Medallion
invoice is for a site visit fee and will not be and Bronze Medallion recipients are posted
broken down in any more detail than the total for three years. Recipient companies may
fee. International applications will be subject tell their transformational story through
to additional fees to cover additional expenses. potential speaking opportunities at the Shingo
These fees will be determined during the Conference, and they can also gain exposure by
application eligibility process. International providing guided tours for the Shingo Institute.
applications will be expected to pay the
Figure 4: Finished Product First Pass Yield estimated site visit fee prior to the visit. Application Timeline
Site visit fees within North America will be The Shingo Prize application and assessment
Achievement Reports Site Visit Assessments invoiced and sent to the applying entity within
process includes the following six steps:
30 days of the site visit. Payment is due upon
Achievement reports should be written Site visit assessments will be scheduled as soon receipt.
after the application is approved, ensuring as possible after a site visit is awarded based 1. 
An application form, profile sheet and
an applying entity is eligible to proceed. on the achievement report review. Candidates All examiners are required to sign a non- results should be sent to the Shingo
Achievement reports will be accepted any time being considered for any level of recognition disclosure agreement that is kept on file at Institute as soon as an applicant has
throughout the year. Achievement reports not through the Shingo Institute will receive a site the Shingo Institute. Examiners are assigned decided to challenge for the Shingo Prize.
received in time to be processed before the visit assessment by an examination team based in such a manner that conflicts of interest
Annual International Shingo Conference and on final review of the achievement report. An are avoided. Each applicant will receive a list Preferred timing: One year before intended
Awards Ceremony (usually held in April or average large facility will require five to eight of examiners who will be involved on a site
May) will be recognized at the following years examiners. achievement report submittal
visit assessment. The applying organization
ceremony. will be asked for written authorization for
Site visits will be scheduled throughout the 2. 
Achievement reports are submitted and
all examiners that participate on the site reviewed. Achievement reports should be
Applicants will be advised of an approximate year and are dependent on the applicants visit assessment. Organizations that have
process time-table based on the date the achievement report submission date and written according to the instructions found
representatives on the Shingo Institute
achievement report is received and that the availability of the site and examiners for an Advisory Council or are Shingo Examiners are in the Writing the Achievement Report
work is in-process. If an application cannot be assessment. Site visits not scheduled in time section (see below). Application and re-
processed in time for the next Conference and to process before the Annual International APPLICATION PROCESS allowed to challenge, but their representative
application fees are due along with the
will be disqualified from participation in the
Awards Ceremony, the application will become Shingo Conference and Awards Ceremony will assessment, review and selection processes. achievement report (see fees section below).
part of the following years applications. Please be recognized at the following years ceremony.
submit the achievement report early if you are Applicants are asked not to divulge proprietary Approximate lead time for achievement report
concerned about a specific conference date. An The primary objective of the site visit information regarding products, processes or review: 30 days
application fee of $6,000 for large organizations assessment is to verify, clarify and amplify the sensitive financial results. Our interest is in
or $3,000 for small organizations must be information contained in the achievement operational excellence, and we do not require
submitted with the achievement report. For report. In terms of clarification, companies this information. Please do not include any
payment information, please call the Shingo should be prepared with updated measures confidential information in your achievement
Institute at (435) 797-2279. reported in their achievement report during report or other documents sent to the Shingo
the site visit assessment. Institute. Please do send information you feel

20 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 21


3. 
Achievement reports with appropriate The times given are approximate and subject to
recommendations from examiners change depending on many factors, including
will receive a site visit assessment. workload in the Shingo Institute office. Please
do not use these times to estimate whether or
Preferred timing for a site visit: 45 to 60 days not your application will be completed in time
after applicant notification for a specific Awards Ceremony. The staff at the
Shingo Institute will advise you if timing is in

WRITING THE
question upon your application submittal. The achievement report is the document for
4. Based on the site visit assessment results,
the Board of Examiners will recommend determining whether or not an applicant is
Fees awarded a site visit. A Shingo Prize applicant
the applicant to the Executive Committee
for: no award level, the Shingo Bronze
Medallion, the Shingo Silver Medallion or
Fees are due with the achievement report.
Applicants will be invoiced within 30 days after
ACHIEVEMENT must prepare an achievement report that
demonstrates how the organization has
transformed its culture based on the principles
the Shingo Prize. Applicant will be invoiced
a site visit examination fee directly after
the site visit. The invoice is for a site visit fee
and will not be broken down in any more detail REPORT of operational excellence represented in the
Shingo Model. The achievement report should
the visit (see approximate fees below). than the total fee. International applications also address frequency, intensity, duration,
will be subject to additional fees. These fees will scope and role of the behaviors that are
Approximate lead time for the feedback report: be determined during the application eligibility apparent in the current culture of the applicant.
30 days process and an estimated fee will be collected
before a site visit occurs (see Table 9). The achievement report should be written
5. 
The Executive Committee reviews the according to the format below. This format
recommendations. Organizations will be focuses on each dimension of the Model and
Application Re-Application Site Visit should include information about individual
notified of their status in approximately
business systems and their achievements. Please
30 days after the site visit assessment. Small Organization Small Organization $10,000-$20,000 note that if a site visit is conducted, all business
Decisions made by the committee are final $3,000 $3,000 systems will be assessed to all dimensions of
and not subject to appeal. Applicants will Large Organization Large Organization $10,000-$20,000 the model in much the same way. The business
receive a written feedback report after status $6,000 $6,000 systems include senior leadership, customer
notification. relations, product/service development,
Table 9: Fees operations, supply and management support
6. After an award level has been determined, processes.
a recipient may invite, at the recipients
expense, a member of the Shingo staff to The achievement report should follow the
present the award at a local celebration. This outline provided. Each dimension should
is best done after the public recognition address the application of principles, systems
(selection, development, and effectiveness)
occurs; but if the time between the
and choice and use of tools and techniques.
recognition and the Shingo Conference is The required measures under Dimension
too great, an organization may schedule 4 Results are considered essential for all
it to suit their purposes. All recipients organizations. Results should be addressed in
from around the world will be recognized terms of stability, trend and level, alignment
publicly at the Annual International Shingo and improvement. An applicant should also
Conference and Awards Ceremony. APPLICATION PROCESS include any measurements that assist in
controlling and improving basic business
systems: senior leadership, customer relations,
product/service development, operations,
supply and management support processes.
Applicants should explain and support their
choice of measures. It is important that all five
categories of measurements are addressed. The
intent of this dimension is for the applicant to
provide information to the examiners about

22 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 23


how the organization selects what to measure The achievement report should include, in the
and how measurements are used to drive first pages before the table of contents, a copy
improvement. It should also show results of the of the application form.
lean implementation and where the applicant
stands relative to best-in-class. Include The report must be printed on:
information that helps examiners understand
how the cause-and-effect relationship between 8 x 11-inch paper using a fixed-pitch font
measures and results is taught and understood of 11 characters per inch Dimension 1 Dimension 2
by all associates. It is important that results in Sheets should be double-sided, single Continuous Process Improvement
the achievement report are understandable spaced
Cultural Enablers
In this dimension an organization should Describe your organizations philosophy
and have explanations where needed. Please The report is generally limited to a toward applying lean principles and concepts.
describe its cultural enablers as they relate
refer to Dimension 4 Results, in the Model maximum length of 50 printed pages
to the principles in the Shingo Model. Care At Toyota, this would be a description of the
handbook for complete details on measures. The report should be coil bound Toyota Production System. Continuous process
should be taken to sufficiently describe how
The official language of the achievement improvement will be evaluated in part based
your organizations systems and practices
Applicants are asked not to divulge proprietary report is English
drive principle-based (ideal) behavior in each upon how well your organization implements
information regarding products, processes or
subsection. Clearly discuss examples of tools, its philosophy across all the business systems.
sensitive financial results. Our interest is in Ten (10) hard copies and one (1) digital copy on
systems and principles in each of the business
operational excellence, and we do not require a CD or thumb drive of the achievement report,
systems.
this information. Please do not include any meeting all above-stated criteria and format
confidential information in your achievement requirements, can be turned in up to one year
report or other documents sent to the Shingo after the application has been approved.
Institute.

Keep in mind that this report is being reviewed Achievement Report Format
by a team of examiners from a diverse group
of industries. They are very experienced in While writing the achievement report,
lean but most likely are not experienced with remember to be specific about the business
your organization. Please do not assume that system you are referring to (i.e. senior
acronyms and organizational language will be leadership, customer relations, product/
understood. Flow, clarity and conciseness of service development, operations, supply
the report are important; generally, 50 pages and management support processes). The Dimension 3 Dimension 4
is the maximum length. The intent of this achievement report should discuss the Enterprise Alignment Results
report is to tell the examiners your cultural assessment criteria detailed earlier in this In this dimension an organization should There are five main internal measurement
transformation story as simply and efficiently document. Principles, systems and tools have describe its lean culture as it relates to the areas for operational excellence: quality, cost/
as possible. Please make sure that if photos are been clearly defined for each dimension of the principles in the Shingo Model. Care should productivity, delivery, customer satisfaction
included in the report, they are high impact, Model. be taken to sufficiently describe how your and safety/environment/morale. Each area
legible and of good quality. organizations systems and activities drive has its own strongly suggested measures and
Introduction principle-based behavior in each business supporting measures detailed earlier in this
The achievement report is about the applying system. Clearly discuss examples of tools, document.
entity, not the overall organization. Please systems and principles.
The introduction allows an organization to
limit references to the overall organization
highlight some of its strengths and share a brief
to areas that are applicable and critical
company overview. The company profile sheet
(i.e. if you are trying to show alignment of
may be used in this section, see www.shingo. APPLICATION PROCESS
strategy or constancy of purpose). Measures
org for examples.
should be specific to the applying entity.
Reports with excessive reference to the
overall organization may be returned to the
applicant. Examiners cannot evaluate an
applicant based on information about an
entire organization when the applying entity
is really a sub-set.

24 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 25


Include the following items in the report: Please provide enough data so that an analysis
of stability is possible. Provide as much data

Describe your organizations philosophy as possible; especially, if it is data that shows
performance before lean implementation
toward creating value as it relates to the
began. Provide each measure at the level
principles in the Shingo Model of aggregation where it is most used by

Provide the measures used in each
measurement area defined above. Report
management (monthly at the least). It is possible
that examiners may ask for a less aggregated
The Shingo Prize
anything that is used effectively to drive version of specific data. Charts representing
improvement in the organization measurement and improvement are best

The measures will be submitted with the displayed with the shortest interval possible. 2016 Barnes Aerospace OEM Strategic
application and profile sheet. This section in Averaging over months, quarters or years may Boston Scientific Cork Business
the achievement report will be significantly mask information that could otherwise be very
useful. When data is obviously collected and Cork, Ireland Ogden, Utah, USA
more detailed than the measures that were
submitted with the application. All categories used weekly, dont average it into monthly or
in this section must be addressed either with annual figures for the purposes of this report. Rexam Beverage Can Americas S.A. DePuy Synthes Ireland
Please use appropriate scales. Provide the data de C.V. Cork, Ireland
a measurement and the discussion points
as you would normally use it.
below or a full explanation of why a particular Quertaro, Mexico
category is not measured All measurement categories must be covered NewsUK - Newsprinters Ltd
quality, cost/productivity, delivery, customer 2015 Holytown, Motherwell, UK
Discussion of each measure should contain: satisfaction and safety/environment/morale Abbott Diagnostics Longford
and include a minimum of three years of data. Longford, Ireland 2012
A clear definition of the measure and its Ethicon Inc.
computation Applicants are asked not to divulge proprietary
information regarding products, processes, or Envases Universales Rexam de Juarez, Chihuahua, Mexico
The trend and level of performance in each
area as compared to benchmarks or goals sensitive financial results. Our interest is in Centroamerica, S.A.
operational excellence, and we do not require Amatitlan, Guatemala Rexam Beverage Can, guas Claras Cans
Why the measure is the appropriate measure
this information. Please do not include any guas Claras, Rio Grande do Sul/Viamo,
for that subsection or category confidential information in your achievement
Any major technical adjustments that have report or other documents sent to the Shingo 2014 Brazil
been made to the measure Institute. Abbott Vascular
 How the measure is used to stimulate Clonmel, Tipperary, Ireland
improvement
What key activities move the dial on that
metric

The Shingo Prize is awarded to organizations that demonstrate a culture where


principles of operational excellence are deeply embedded into the thinking and
APPLICATION PROCESS behavior of all leaders, managers and associates.

Performance is measured both in terms of business results and the degree to which
business, management and work systems are driving appropriate and optimum
behavior at all levels. Leadership is beginning to focus on ensuring that principles
of operational excellence are deeply imbedded into the culture and regularly
assessed for improvement.

26 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 27


Shingo Silver Medallion Shingo Bronze Medallion
2016 2013 2015 2013
Hospira Limited, a Pfizer Company MEI Queretaro Boston Scientific, Costa Rica Covidien
Haina, San Cristobal, Dominican Republic El Marques, Quertaro, Mexico El Coyol, Alajuela, Costa Rica Athlone, Ireland

Meda Rottapharm, Ltd - a Mylan Pentair Water Pool and Spa Carestream Health, Yokneam
Company Moorpark, California Letterkenny Army Depot, Force Provider
Dublin, Ireland Yokneam, Israel Chambersburg, Pennsylvania, USA
Rexam Beverage Can South America,
2015 Manaus Ends Lake Region Medical Regeneron Pharmaceuticals Inc. (IOPS)
Commonwealth Bank of Australia, Manaus, Amazonas, Brazil New Ross, Wexford, Ireland Rensselaer, New York, USA
Collections & Customer Solutions
Sydney, New South Wales, Australia Rexam do Brasil Ltda Extrema Can Plant 2014
Extrema, Minas Gerais, Brazil Rexam Beverage Can South America,
Autoliv (China) Inflator Co., Ltd.
2014 Cuiab Cans
Shanghai, China
Boston Scientific, Maple Grove Visteon Climate Systems India Ltd Cuiab, Mato Grosso, Brazil
Maple Grove, Minnesota, USA Bhiwadi, Alwar, Rajasthan, India
Corporation Steris Canada
Starkey de Mexico S.A. de C.V.
PyMPSA Plsticos y Materias Primas Visteon Electronica Mexico - Qubec, QC, Canada
Matamoros, Tamaulipas, Mexico
Guadalajara, Jalisco, Mexico Saucito Plant
Chihuahua, Chihuahua, Mexico Lundbeck Pharmaceuticals Italy S.p.A.
Rexam Beverage Can, Enzesfeld 2012
Padova, Italy
Enzesfeld, Vienna, Austria 2012 Johnson Controls Lerma Plant
Pentair Technical Products Rexam Beverage Can South America, Lerma, Mexico
Rexam Beverage Can South America, Reynosa, Tamaulipas, Mexico
Rio de Janeiro Lake Region Medical Limited
Jacare
Jacare, So Paulo, Brazil Tobyhanna Army Depot, COMSEC Rio de Janeiro, Brazil New Ross, Co. Wexford, Ireland
Tobyhanna, Pennsylvania, USA
Rexam Healthcare, Neuenburg Vistaprint Deer Park Australia Remy Automotive Brasil Ltda.
Neuenburg am Rhein, Germany Visteon Electronica Mexico - Derrimut, Victoria, Australia Brusque, Santa Catarina, Brazil
Carolinas Plant
Vale Europe Ltd., Clydach Refinery Chihuahua, Chihuahua, Mexico
Clydach, Swansea, UK State Farm Life Insurance Company,
Operations Center
Bloomington, Illinois, USA

The Shingo Silver Medallion is awarded to organizations that demonstrate strong The Shingo Bronze Medallion is awarded to organizations that demonstrate
use of tools and techniques, have mature systems that drive improvement and are strong use of tools and techniques for business improvement and are working to
beginning to align thinking and organizational behavior with correct principles develop effective systems to create continuity and consistency of tools application
of operational excellence. throughout the business entity.

At the silver level the scorecard has a broad spectrum of measures and is beginning Key measures have begun to stabilize with trends being mostly positive with
to include behavioral elements. Key measures are stable with mostly positive some backsliding still evident. There are goals being set in many areas outside of
trends and all levels understand how to affect the measures appropriately for their operations. Alignment may still be weak in areas other than operations, but efforts
areas. are being made to improve and work toward aligning the entire enterprise. Silos
are beginning to fall.

28 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 29 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Model & Application Guidelines 29
THE SHINGO MODEL THE GUIDING PRINCIPLES
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Shingo Institute | 2016 Utah State University Shingo Institute | 2016 Utah State University

30 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines 31


The Shingo Professional
Publication Award

2017 The GBMP Management


The Toyota Way to Service Excellence Engagement DVD Series
Jeffrey K. Liker and Karyn Ross Bruce Hamilton

How to Do a Gemba Walk


2016 Michael Bremer
2 Second Lean
Paul Aker Lean-Driven Innovation
Norbert Majerus
Achieving Safe Health Care
Jan Compton The Lean Farm
Ben Hartman
Building the Fit Organization
Daniel Markovitz Lean for the Long Term
William H. Baker, Jr. & Kenneth Rolfes
Card-Based Control Systems for
a Lean Work Design Management on the Mend
Matthias Threr, Mark Stevenson John Toussaint
and Charles Protzman

Developing Lean Leaders


Jeffrey K. Liker

The Shingo Professional Publication Award recognizes and promotes writing


that has had a significant impact and advances the body of knowledge regarding
operational excellence. Awards are given in two categories: 1) New knowledge
and understanding of operational excellence, 2) Extension of existing knowledge
and understanding of operational excellence. The types of accepted submissions
include: (1) books (monographs), (2) published articles, (3) case studies and (4)
applied publications/multimedia programs.

32 THE SHINGO PRIZE for OPERATIONAL EXCELLENCE | Application Guidelines

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