User Manual - Create and Submit RFx Responses

User Manual - Document
RESPONSE CREATION AND SUBMISSION

AGAINST RFx IN SRM 7.03
UP-GRADATION OF SRM 5 TO SRM 703
USER MANUAL DOCUMENT
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Purpose
This process should be used to SUBMIT the response for Tender
Prerequisites
User should have been registered as a potential vendor/Bidder with BEML
Proper internet connection required
Valid class 3 Digital Signature and Encryption certificate should be available with bidder.
Internet explorer (IE 8) and above. Chrome / FireFox or other browsers are not supportive.
Java should be available in system.
Login user should have admin authorizations in system.
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Procedure
1. Vendor login
Portal URL https://bemlepci.bemlindia.com:50001/irj/portal
Please enter User ID & Password and press on Log On
After Logon you can see below screen.
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Here you can see all those RFx which are public / limited (if you are already added by purchaser)
Click on Refresh at the bottom of the page to get the updated data.
2. Display RFx (Tender)

Select the RFX and click on the Event no. (RFx no.)
New window will open with the RFx in display mode.
In the display mode, details are available as submission deadline, opening date, Tender fee, EMD etc other
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relevant data in RFx parameter area under RFx information tab.

Now click on Question area near to RFx parameter area.
All the questions whose answers are expected by the vendor to fill are displayed in this area (some of them
are mandatory) as per BEML requirement.
Click on Item tab to view the details of the material / services.
Technical documents (two bid RFx)
If this is Tow Bid RFx then to view the technical specification or other technical related documents
click on button
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This document can be downloaded in local system for further reference .
3. Registration and participation ( in case of Open Tender )
If it is open Tender and Tender Fee is required for this Tender, System will not allow to create Response until
and unless the purchaser receives the Tender fee and update it in the system for this RFx.
Create Response button will not be visible, Bidder is supposed to Register himself for the bidding process.
To register, click on button at the Top of the RFx (Tender).
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Message of successfully registration is displayed (until and unless Registration happens , purchaser cannot update
Tender Fee / EMD in the system against the Bidder)
Click on button to participate in to the bidding process (This will help purchaser to know your
intend for participation for the Tender)
4. Create Response for the Tender

Once Tender fee is paid and accepted in the system, Create Response button will be available for further
process. ( for open tenders/ if Tender fee is required)
Click on to create Response
Select Terms of payment dropdown
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Select appropriate Terms of payment from the list provided.
Similarly select incoterms by clicking on Dropdown
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As purchaser needs some of the questions to be answered, error messages will be displayed.
Click on Questions to fill all the requested data.
Fill all the answers as per the requirement
Some of them may be mandatory.
Now for quoting the price for the material,
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Click on at header level
Here you can see all the materials / services for which you have to enter prices.
You can see all those price conditions which are added by purchaser. If you want to add more conditions please
select ITEM and Click on Add Condition
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Provide your basic price and condition values.
To upload documents in RFx response.

Click on Notes and Attachment tab.
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Click on Add Attachment button
Click on Browse & select the file, provide Descryption and click on OK .
Select your digital signature and click on SIGN button.
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Provide your password and click on OK.
Now your document is signed. Click on OK button
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If this is two bid RFx then technical document submission is mandatory.
Click on Notes and Attachments tab under RFx Information
Under cFolder Attachments click on Add Attachment button
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Click on Browse & select the file, provide Descryption and click on OK
Select the certificate and click on sign button.
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Now document is signed. Click on ok.
After technical document uploading save is required for updating in system.
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RFx Response Document Saving Process.
Please click on Save button.
Select your encryption certificate and click on Encrypt Bid button.
Now document status is Saved and prices are encrypted.
Re-opening of RFx response.
On main page you can find the RFx and Response numbers.
Please click on Event number if you want to open RFx and click on Response number in case you want to open
Response.
Now click on Response number.
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You can change your response till submission date and time.
Please click on EDIT button.

Select your encryption certificate and click on Decrypt Bid.
Provide password and click on OK.
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Now you can do all the desired changes and submit your response.
Click on Check button to see the status of your response.
Now Response is complete and you can submit it.
For Submission please click on Submit button.
Select your digital signature and click on Sign button.
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Enter your password and click on OK.
Now your response is signed, click on OK.
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For Response encryption.

Please select your encryption certificate and click on Encrypt Bid
Your response is successfully submitted.
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You can Submit / EDIT / Withdraw / Resubmit your RFx Response till Submission Deadline. After that you
cant do any amendment in Response.
Result
You have successfully submitted the Response to the RFx.
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User Manual - Create and Submit RFx Responses

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User Manual - Document

RESPONSE CREATION AND SUBMISSION

UP-GRADATION OF SRM 5 TO SRM 703

USER MANUAL DOCUMENT

RESPONSE CREATION AND SUBMISSION

RESPONSE CREATION AND SUBMISSION

RESPONSE CREATION AND SUBMISSION

Portal URL https://bemlepci.bemlindia.com:50001/irj/portal

Please enter User ID & Password and press on Log On

After Logon you can see below screen.

RESPONSE CREATION AND SUBMISSION

2. Display RFx (Tender)

New window will open with the RFx in display mode.

RESPONSE CREATION AND SUBMISSION

relevant data in RFx parameter area under RFx information tab.

Click on Item tab to view the details of the material / services.

Technical documents (two bid RFx)

RESPONSE CREATION AND SUBMISSION

This document can be downloaded in local system for further reference .

3. Registration and participation ( in case of Open Tender )

To register, click on button at the Top of the RFx (Tender).

RESPONSE CREATION AND SUBMISSION

4. Create Response for the Tender

Click on to create Response

Select Terms of payment dropdown

RESPONSE CREATION AND SUBMISSION

Select appropriate Terms of payment from the list provided.

Similarly select incoterms by clicking on Dropdown

RESPONSE CREATION AND SUBMISSION

Click on Questions to fill all the requested data.

Fill all the answers as per the requirement

Some of them may be mandatory.

Now for quoting the price for the material,

RESPONSE CREATION AND SUBMISSION

Click on at header level

RESPONSE CREATION AND SUBMISSION

Provide your basic price and condition values.

To upload documents in RFx response.

RESPONSE CREATION AND SUBMISSION

Click on Add Attachment button

Select your digital signature and click on SIGN button.

RESPONSE CREATION AND SUBMISSION

Provide your password and click on OK.

Now your document is signed. Click on OK button

RESPONSE CREATION AND SUBMISSION

If this is two bid RFx then technical document submission is mandatory.

Click on Notes and Attachments tab under RFx Information

Under cFolder Attachments click on Add Attachment button

RESPONSE CREATION AND SUBMISSION

Select the certificate and click on sign button.

RESPONSE CREATION AND SUBMISSION

Now document is signed. Click on ok.

After technical document uploading save is required for updating in system.

RESPONSE CREATION AND SUBMISSION

RFx Response Document Saving Process.

Please click on Save button.

Select your encryption certificate and click on Encrypt Bid button.

Now document status is Saved and prices are encrypted.

Re-opening of RFx response.

Now click on Response number.

RESPONSE CREATION AND SUBMISSION

Please click on EDIT button.