2/3/2015

Introducing Functionality of

Government Electronic Procurement system of Nepal

(GEPSON)

(www.bolpatra.gov.np)

Presentation Outlines
Introduction
Functionality of the system
Super Admin Privilege and Roles
Admin, Creator, Reviewer, Approver
PE perspective
MPP/APP(Master Procurement Plan/Annual Procurement Plan)
PRF(Procurement Requisition Form)
Bid Document Preparation,
Online Template ( PPMO Template)
Offline Template( Ration, Donor Guideline)
Tender Addendum, if necessary
Creation of Qualified List or Shortlist
Formation of Bid Opening Committee
Bid Opening
Bidder perspective
Bid Submission, Modify & Withdraw
Query and Discussion 2

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Portal Home Page Managed by PPMO

o Notices
o Related Links
o Act/Rules/Regulation/etc
o Events
o Opportunity/Statistics
o Home page menu links
o Footer links

What is GEPSON ?

E-procurement web portal of GEPSON (Government Electronic

Procurement System of Nepal) is an integrated and common
web-based e-Procurement System.
GEPSON is designed to facilitate the Public Entities to register the
Master and Annual Procurement Plans (MPP/APP),
Procurement Requisitions, as well as to publish the various
Procurement Documents.
GEPSON also facilitates the Bidder to search/view/download
tender information and submit their bids through e-submission.
It is used to increase transparency, non-discrimination,
equality of access, and open competition.

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Domain Name and it's use

Sl List of Domain name Purpose of use

1 www.ppmo.gov.np Public Procurement Monitoring Office
2 www.gepson.gov.np Existing National Portal for
e-Procurement
3 www.bolpatra.gov.np New National Portal for e-Procurement
(Developed by PWC, AMC by CSC
Nepal) Funding from ADB
4 www.bolpatra.gov.np/demoppmo Demo for Training Purpose

Introduction to e-Procurement Portal

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Cont.. eGP Portal Overview

eGP server on Singdurbar

PwC

Security Principles

Content Encryption
- Triple DES (Data Encryption Standard) is used to encrypt
and decrypt the system

- Sensitive data such as password is also encrypted using

Triple DES

IP tracking

Authentication and Authorization mechanism

Multi layered approach to prevent SQL injection

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Components of Portal Home Page

Notices
Notice/Breaking News are posted here

Related Links
Contain links to relevant portals

Act/Rules/Regulation
View Act/Regulations/Amendment etc

Events
Training/Conference

Opportunity/Statistics
Display relevant statistics

Home Page Menu Links

Useful links like Events/Opportunities

Footer Links
Information like Terms & Conditions/FAQs/Date Converter

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User Registration and Roles

User User User Associated Main Functionality
Category
PPMO Super user PPMO -Approve PEs Admin User
- Overall management of Home Page(Notice, Events,
Act/Regulation, Links etc)
-User Role Authorization
-Adding PEs Name
PEs User Admin Concerned PEs - Request for Admin user to PPMO
-Approve APP/MPP of concerned PEs
-Approve Creator, Reviewer & Approver

Creator Concerned PEs -Create/Edit APP/MPP

-Create/Edit PRF
-Create/Edit Bid Documents
-Create Bid Addendum, if necessary
-Create Qualified/ Shortlisted List, if necessary

Reviewer Concerned PEs -Review PRF, Bid Document and Bid Addendum

Approver Concerned PEs -Approve reviewed PRF, Bid Document & Bid
Addendum

Public Entity User Registration

User fills the mandatory Fields, Account Details along with
Users Role (Admin, Approver, Reviewer, Creator) and
Clicks on Register Button

A successful message is shown and an email is sent to users

email Id

User to click on Activation Link on the email

Registration request (Online Process) of , Approver,

Reviewer, Creator is put forward to Administrator of the same
PE for User Approval incase of Admin user request, forwarded
to the Super User.

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PE User Registration

1. Organization Details
2. Account Details

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PE User Registration Form (Organization Details)

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PE User Registration Form (Account Details)

14 Mar 2013
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PEs Registration (Email Activation)

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Process of PEs Admin User Approval Process

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Process of PEs Admin User Approval Process

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Role Authorization of PEs User By

Super Admin - PPMO

14 Mar 2013
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Bidder Registration

1. Organization Details
2. Document Details
3. Account Details

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Bidder Registration (Organization Details)

14 Mar 2013
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Bidder Registration (Document Details)

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Bidder Registration (Account Details)

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Bidder's Registration (Email Activation)

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Procurement Preparation Process

1. MPP
2. APP ( Creator -> Admin)
3. PRF (Creator -> Reviewer -> Approver)
4. Create Procurement Document (Creator -> Reviewer -> Approver)
5. Create Bid Opening Committee(Creator ->)

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Procurement Types

1. Goods
2. Works
3. Consultancy
4. Ration

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Procurement Preparation APP/MPP

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MPP /APP Creation- Step 2

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MPP/APP Approval Request to Admin Dashboard

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MPP/APP Request Processed by Admin

14 Mar 2013
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Procurement Requisition Form - Creator

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PRF Creation

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PRF Creation

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PRF Review - REVIEWER

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PRF Approval APPROVER

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Create Procurement Document - CREATOR

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Choice of Template in Procurement Creation - ONLINE

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PPMO SBD Template (Goods NCB)

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PPMO SBD Template (Goods NCB)

14 Mar 2013
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Bid Opening Committee Creator

Directory > Bid Opening Committee > Create

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Create Procurement Document REVIWER

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Create Procurement Document APPROVER

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Create Procurement Document APPROVER

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Offline Template other than PPMO

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Offline Template other than PPMO

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Bid Supplement Creation

Procurement Execution > Bid Supplement > Create

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Bid Supplement Creation

Procurement Execution > Bid Supplement > Create

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Qualified/ Shortlisted Bidder for Restrictive Bidding Type

Directory > Qualified/Shortlisted List > Create

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Bidder Side Features

Procurement Opportunities Search

Submission of Bids

Either Modify of Submitted Bids or Withdraw of Submitted Bids

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General User Opportunities

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Opportunities for Registered Bidder

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Bidders Bid Status View

1. In progress
2. Submitted
3. JV Bid

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Bidding Option
1. Bidder can bid:
Alone
JV

14 Mar 2013
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Bid Submission Template for Bidder

14 Mar 2013
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Withdraw/ Modification of Bid

Modification of bid once

14 Mar 2013
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Bid Opening from PE

Procurement Execution > Bid Opening

14 Mar 2013
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Any Queries?

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Thank you

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