PRACTICE SET Cash Advance Monitoring System (CAMS)

1. Logging In
a. Go to ARDIS main page (http://auditsystems.coa.gov.ph/ARDIS_BETA/ARDIS/ )
Modules of ARDIS will be shown.
b. Select CAMS (Cash Advance Monitoring System)
c. Login using your account
Your username is the initial of your first name & middle name and your full name. For
example, Juan Luna Cruz: jlcruz. And for your default password, use your employee number.
d. The landing page of CAMS will be shown upon successful login.
2. Accountable Officers
a. On the sidebar, go to Setup > Accountable Officer
The form of Accountable Officer will be shown
b. To Add New Accountable Officer, Select the options up to Agency
c. Click the ADD button and provide the following info

ACCOUNTABLE OFFICER
First Name (Your First Name)
Middle Name (Your Middle Name)
Last Name (Your Last Name)
Designation STAFF
Position Disbursing Officer
Bond No / Risk No (Your Employee Number)
Effectivity Date From 01-01-2016
Effectivity Date To 12-31-2016
Maximum Accountability 1,000,000.00

d. Click SAVE button

3. Cash Advance (Manual Entry)

a. On the sidebar, go to Transactions > Cash Advances
The form of Cash Advances will be shown
b. To Add New Cash Advance Record, Select the options up to Agency
c. Click the ADD button and provide the following info

CASH ADVANCE
Officer (Your Accountable Officer)
Purpose Salaries, Wages, etc
Date 02-15-2016
Amount 70,000.00
Check / ADA No 2016-0001
Check Date 02-01-2016
Purpose Details Salary Cash Advance
Due Date 02-27-2016

d. Click SAVE button

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PRACTICE SET Cash Advance Monitoring System (CAMS)
4. Cash Advance (Excel Upload)
a. On the sidebar, go to Utilities > Excel Upload Cash Advances
The form of Cash Advances Excel Upload will be shown
b. Click the download link of the template as provide on the page.
c. Open the Excel file and fill in the details with the following info

Officer Date Amount REF NO DATE PURPOSE DETAILS DUE DATE

(Your 06-15- 25,000.00 2016-0002 06-01- Salaries, Salary Cash 06-27-
Accountable 2016 2016 Wages, etc Advance 2017
Officer)

Column for Office and Purpose are based on the dropdown list.

d. Save the file you created on desktop.

e. On the form, click the Select file, choose the excel file you saved.
f. Click Start Upload
g. The preview of the file will be shown.
If you want to download and modify your uploaded excel, click DOWNLOAD.
To cancel and go back to previous page, click CANCEL.
h. Please check all the details if correct, then click SUBMIT to save the record.
i. A message will be shown if successfully imported.

5. Liquidation
a. On the sidebar, go to Transactions > Liquidation
The form of Liquidation will be shown
b. To Record Liquidation Record, Select the options up to Agency
c. Click the ADD button and provide the following info

LIQUIDATION
Accountable Officer (Your Accountable Officer)
Reference 2016-0001
Amount to Liquidate 10,000.00
Liquidation Reference No 2016-0003
Date 02-26-2016

d. Click SAVE button