Excise and Taxation, Haryana

Plot I-3, Sector 5, Panchkula, Haryana

MMPCT
(Mission Mode Project Commercial Taxes)

User Manual - e-Tendering

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Table of Contents

E-Tendering Process........................................................................................... 3
Registration (Sign Up) Process ........................................................................ 3
Login Process .................................................................................................. 6
Forgot Password ............................................................................................. 9
Tender Participation / Registration for tender process ................................. 12
Create / Increase Corpus (advance amount) ................................................. 21
Tender Submission Process........................................................................... 26
View your transactions ................................................................................. 30

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E-Tendering Process
This section briefs about how a prospective licensee (Applicant) has to Register themselves and
subsequently login into the website for doing transactions with respect to Excise e-Tendering. This
section also covers the process for registration, corpus (advance) and bidding process.

Registration (Sign Up) Process

The prospective Licensee has to create their Registration. This will be the first step in which they have
to provide their contact email address and mobile number. The Email ID and Mobile numbers are
important because all future communication will be made either through email or through mobile. So,
it is mandatory that the Licensee (Applicant) register themselves with correct Email ID and Mobile
numbers in order to avoid any confusion. The Email ID and the mobile number should be unique. The
Email ID will be used as Login Username by the Licensee (Applicant) during all future processing. Any
communications with the department, the Licensee (Applicant) are expected to mention this Email ID
and Mobile number. The first time Password for the Licensee (Applicant) will be sent to this Email ID.
(Signup process is one time process for whole state of Haryana)

Steps for Registering an Applicant

Applicant can open the signup page through two links, which are indicated as below.

1. Open www.haryanatax.com website.

2. Click on the Excise Licensee Registration link.

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 OR

1. Open haryanatax.gov.in website.

2. Click on the Excise Registration link.

3. A new page will be opened where in the Licensee (Applicant) had to enter the following
details:
a. Name of Applicant
b. Valid Email ID of the Applicant (To be confirmed once again)
c. Mobile Number of the Applicant

4. After entering all the details, the User has to click the Create Account button.

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 5. The System will send login information along with dynamic one time password to above
given Email ID / Mobile No. of the applicant.
6. Clicking on the Home button will take you to the Home page of the website.

======================= END OF SIGN UP PROCESS =======================

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Login Process
Once the Licensee (Applicant) registers successfully, they will receive an email indicating that the Login
was created successfully along with an auto generated Password. The Licensee should use this User
ID as Email ID and Auto generated Password to login into the website. On successful login the Licensee
will be prompted to change their password.

Following points should be taken care while changing the password:

1. Minimum length of password should be 7 and maximum 15.

2. Password should contain minimum one Capital Letter (A-Z)*

3. Password should contain minimum one small Letter (a-z)*

4. Password should contain minimum one special character ($,#,@,&,%,^,*,)*

5. Password should contain minimum one number (0-9)*

(Out of four * conditions, three conditions should be satisfied in a password)

Once this password is created successfully, the system will send an email to the registered Email ID
mentioning the successful change of Password. The Licensee (Applicant) then has to login again using
the newly created password to access the services.

Steps for Logging into the website

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password mentioned in the Email.
3. Enter the captcha code and click on login.

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 4. On successful login, the user will be shown the page to Change Password.

5. Email ID of the applicant will be auto fetched.

6. The Applicant is expected to enter the following to change password.
a. Old Password
b. New Password (To be confirmed once again)

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 7. The user has to enter the new password such that three out of four conditions with * mark,
along with first condition, should be satisfied.
8. Once the licensee (Applicant) enters all the details, they should click on Submit button.
9. The system will then show the following message (An email will be send to the user
intimating change of password).

10. Licensee has to click on the Ok button, which will take them to the Home page.

======================= END OF LOGIN PROCESS =======================

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Forgot Password

In case user has forgotten the password or getting message of invalid credentials again and again

then he can reset his password through below process. Pre-Conditions for this process is that user

must have access to his email id or mobile to get the One time password message.

Steps to reset the password

1. Open haryanatax.gov.in website.

2. Click on Forgot password link.

3. Following screen will appear in which Applicant will have to enter the following details:
a. User Name
b. Registered E-mail ID.
(In case of Excise both will be your email id only)

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 4. After entering the details, Applicant will click on Submit.
5. The temporary one time password (OTP) will be sent to the email id/ mobile no. and same
should be entered in the option given.
6. After entering the OTP, applicant will click on submit.
7. If you have not received the OTP then click on Retry to get OTP if not delivered option to
get another OTP.

8. Enter new password of your choice and re-enter the same to verify. Following points should
be taken care while changing the password:
1. Minimum length of password should be 7 and maximum 15.

2. Password should contain minimum one Capital Letter (A-Z)*

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 3. Password should contain minimum one small Letter (a-z)*

4. Password should contain minimum one special character ($,#,@,&,%,^,*,)*

5. Password should contain minimum one number (0-9)*

(Out of four * conditions, three conditions should be satisfied in a password)

9. After entering the new password, applicant will click on Submit to change his password.

10. On Submission, a popup will come which confirms the change of password (An email will also
be send to the user intimating change of password).

11. Click OK to go to home page.

=================== END OF FORGOT PASSWORD PROCESS ===================

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Tender Participation / Registration for tender process
In case applicant wants to bid for any group then he must get himself registered with the
department against that district. Registration is a mandatory process before making any bid for that
district. Applicant is not able to submit any bid, if he is not registered with the department for that
district. Registration process is very simple, Applicant has to fill his basic and business related details
online and submit the documents. After submission of form, Applicant will visit AETO of that district
along with original documents and get the form approved from AETO.

Steps for Registration for tender process

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password.
3. Enter the captcha code and click on login.

4. After logging in, following screen will appear.

5. Click on Application for Tender Registration link.

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 6. On opening of form, following screen will be displayed.

7. Applicant filling form for the first time need to fill the complete form* by providing his basic
details and business related information. From next time system will auto-fetch these details.
(* once submitted, these details cannot be modified)
8. Following details are to be filled:
a. Select the District Applying For from the drop down.
b. Business name in Name and Style of Business unit (Business Entity Name) field.
c. If Business firm is having a valid PAN (Permanent Account Number) then applicant will
fill the PAN of business unit in PAN Field.
d. Applicant will select his constitution of business unit, on the basis of constitution of
business, a section will come for Partner / Director / Associate / Authorized
Representative details. Applicant need to provide details of each and every partner /
director / associate / Authorized Representative details.
e. Applicant details like Applicant Name, Applicant Gender and Capacity (Designation) of
the applicant.
f. Postal address of the business unit. Full address is required, in the required fields, to
send the communications from the department.
g. Partner / Director / Associate / Authorized Representative details. In which Name,
Date of Birth, Father Name, Gender and Residential address is mandatory.
9. One check box will come Do you want to add details of advance EMD / Participation Fee
head. If you want to submit the demand drafts of advance EMD / Participation Fee Head then
check the check box to enter the details of Advance EMD/ Participation amount in next page,

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 else proceed without clicking. In such case, the payment should be made later through Create
/ Increase corpus (Advance amount) link.
10. Click on Proceed to submit the form. (once submitted, an internal reference number will be
generated and form cannot be modified)

11. Upload the required documents of each and every applicant by selecting the name from
applicant name dropdown. (if you do not have scanner facility, you can directly click on
Proceed and submit the hard copy of the documents to AETO)

12. On selection of name, list of documents will come. Select the document through browse
button and click on upload document button to upload them.

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 13. Select another applicant name and follow the same process.

14. After uploading documents of all the applicants, click on Proceed to move to next page.

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 15. If you have selected the advance payment option then payment screen will come, otherwise
it will not come and form will be submitted. (If you have selected the option to make advance
payment and do not want to make any payment then uncheck the check box You have chosen
to add details of advance, Please uncheck if you do not wish to make any payment and click
on proceed to submit the form)

16. Select the check box Pay under EMD Head to enter the details of payment under EMD Head
payment. Applicant will first enter the total amount in Amount deposited in EMD Head field
which we want to pay and then provide the demand draft details in next section. In next
section he will -
i. Enter Demand Draft Date
ii. Enter Demand Draft Amount

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 iii. Enter Demand Draft Number.
iv. Select Bank Name from the drop down through which demand draft was
issued.
v. Enter Bank City
vi. Enter Bank Branch
He will click on add details to enter the another demand draft details, on submission system
will check the total amount entered in Amount deposited in EMD Head with Total EMD
Head DD Amount, both should be same on submission (Total EMD Head DD Amount will
be total of demand drafts amounts).

17. Select the check box Pay under Participation Fee Head to enter the details of payment under
Participation Fee Head payment.

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 18. Applicant will first enter the total amount in Amount deposited in Participation Fee Head
field which we want to pay and then provide the cash / demand draft details in next section.
In next section he will select mode of payment (either cash or demand draft), In case he has
selected the option Demand draft then he will -
i. Enter Demand Draft Date
ii. Enter Demand Draft Amount
iii. Enter Demand Draft Number.
iv. Select Bank Name from the drop down through which demand draft was
issued.
v. Enter Bank City
vi. Enter Bank Branch
If he has selected Cash as mode of payment then he will enter the amount. He will click on
add details to select the another mode of payment, on submission system will check the
total amount entered in Amount deposited in Participation Fee Head with Total
Participation fee amount, both should be same on submission (Total Participation fee
Amount will be total of demand drafts and cash amounts).

19. After entering the demand draft details, click on proceed to submit the form.

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 20. Click on OK to continue.

21. The reference receipt will be generated. Print the reference receipt and visit AETO of the
concerned district along with original documents and demand drafts to make the payment
and to get the application for tender registration approved (Email and SMS will be send to
user with reference number).

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 22. Once the AETO approved the application, a unique registration number is generated and bids
can be submitted using that registration number (Email and SMS will be send to user on
approval or rejection of application).

==================== END OF REGISTRATION PROCESS ====================

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Create / Increase Corpus (advance amount)
In case applicant wants to submit bids but he /she does not have sufficient funds in his
participation/EMD head then he has to increase his corpus account in order to submit bids.

Steps for Create / Increase corpus process

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password.

3. Enter the captcha code and click on login.

4. Home page will open. Click on Create / Increase Corpus (Advance amount) link.

5. Application for create/increase corpus (Advance Amount) will display.

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 6. Licensee is required to fill the following mandatory fields

a. Select the District applying for from the drop down.

b. The corresponding registration number and other details of the applicant will be auto
populated

c. Select the check box Pay under EMD Head to enter the details of payment under
EMD Head payment. Applicant will first enter the total amount in Amount deposited
in EMD Head field which we want to pay and then provide the demand draft details
in next section. In next section he will -
i. Enter Demand Draft Date
ii. Enter Demand Draft Amount
iii. Enter Demand Draft Number.
iv. Select Bank Name from the drop down through which demand draft was
issued.
v. Enter Bank City
vi. Enter Bank Branch

He will click on add details to enter the another demand draft details, on submission
system will check the total amount entered in Amount deposited in EMD Head with
Total EMD Head DD Amount, both should be same on submission (Total EMD Head
DD Amount will be total of demand drafts amounts).

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 d. Select the check box Pay under Participation Fee Head to enter the details of
payment under Participation Fee Head payment. Applicant will first enter the total
amount in Amount deposited in Participation Fee Head field which we want to pay
and then provide the cash / demand draft details in next section. In next section he
will select mode of payment (either cash or demand draft), In case he has selected the
option Demand draft then he will -
i. Enter Demand Draft Date
ii. Enter Demand Draft Amount
iii. Enter Demand Draft Number.
iv. Select Bank Name from the drop down through which demand draft was
issued.
v. Enter Bank City
vi. Enter Bank Branch

If he has selected Cash as mode of payment then he will enter the amount. He will
click on add details to select the another mode of payment, on submission system
will check the total amount entered in Amount deposited in Participation Fee Head
with Total Participation fee amount, both should be same on submission (Total
Participation fee Amount will be total of demand drafts and cash amounts).

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 7. One payment is mandatory to submit this form (Either Payment under EMD Head or Payment
under Participation Fee Head).
8. Click on Proceed to submit the application, click ok to confirm.

9. The Reference Receipt will be generated. Print the reference receipt and visit AETO with
original Demand drafts (Email and SMS will be send to user with reference number).

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 10. Once the AETO approved the application, corpus amount will be increased for that district
(Email and SMS will be send to user on approval or rejection of application).

==================== END OF INCREASE CORPUS PROCESS ====================

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Tender Submission Process
Tender submission is a process to purchase the retail license from the department.

Tender Submission process includes the following steps

1) Fill the tender submission form from web portal. Applicant needs to fill only 3 details to submit
the tender i.e. District, Group and Financial Bid amount. All other required details will be auto
populated based on values selected.

2) The form will reach to department on the day of evaluation.

3) Department will verify the highest bidder among the financial bids received from the
applicants against each group.

4) Department will verify the fees, documents and other details submitted like site plan etc.

5) Based on liquor type (CL/IMFL), the license will be granted to the applicant against each vend.

6) License will be valid for financial year subject to other terms and conditions.

Steps to submit bids

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password.

3. Enter the captcha code and click on login.

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 4. Click on Submit Tender to start the process of tender submission.

5. Application for E-tender submission will display.

6. Licensee is required to fill the following mandatory fields

1) Select the District applying for from the drop down.

2) The corresponding registration number and other details will be auto populated

3) Select the Group code from Group Details Section.

4) On Selection of group code, information related to group will auto populate.

5) Enter Bidding amount.

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 6) All the adjustment related to fee and amount will appear in payment details section.

7) Click Submit Bid button to submit the bid.

8) Confirm the submission through click on OK button.

9) The Acknowledgement Receipt will be generated.

10) Take the print of the acknowledgment receipt for future reference (Email and SMS will be
send to user with acknowledgement number).

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 11) Click on submit another bid to go to submit bids page where you can submit another bid.

================== END OF TENDER SUBMISSION PROCESS ==================

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View your transactions

Financial Transactions Applicant his having real time access to his financial transactions
with the department like details of Demand draft submitted with the department, ledger of
corpus etc. The process to access these details is as follows -

Steps to View Financial Transactions

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password.

3. Enter the captcha code and click on login.

4. Click on My payment status link.

5. Page will be opened which will provide the details district wise.

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 6. It will show the District name, Registration No. and current corpus balance under EMD Head
and Participation Fee Head.
7. On the right side two links are there
I. Check amount deposited for corpus This link contains your demand draft submission
details like acknowledgement number, demand draft and cash details and head under
which applicant has submitted the same. If you open this link following screen will
appear.

II. Check Ledger - This link contains your transaction wise addition or utilization of your
corpus. When you click on check ledger link, it will ask you to select A/c Head, on
selection of account head the ledger details of that a/c head will be displayed.

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Non-Financial Transactions Applicant his having real time access to his non-financial
transactions also, in which he can view the list of applications submitted to the department along
with its current status. The process to access these details is as follows -

Steps to View Non-Financial Transactions

1. Open haryanatax.gov.in website.

2. Enter the User ID and Password.

3. Enter the captcha code and click on login.

4. Click on View link.

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 5. Page will be opened which will have a drop down.

6. Select Tender Registration and click on get details. Following page will be displayed along with
the applications current status. Through this link user is able to see the details of the district
in which he has submitted application and current status of that application (Select District
option is available to see the applications of any particular district). User can also print the
acknowledgement receipt for any particular application.

7. Click on back to go to back page. On back page this screen will be displayed.

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 8. Select submit bids and click on get details to view the list of bids submitted. Through this
link user is able to see the list of bids submitted and date and time of submission of bids
(Select District option is available to see the applications of any particular district). User can
also print the acknowledgement receipt for any particular application.

9. Click on back to go to back page. On back page this screen will be displayed.

10. Select Successful bids Status and click on get details to view the list of bids in which user is
successful. Through this link user is able to get the details of amount payable through
installments (Select District option is available to see the details of any particular district).

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 ================== END OF VIEW TRANSACTION PROCESS ==================

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