III.

Findings

Limitation

The accounting department is not accessible.

Weakness

The management has two accounting files storage areas; one is in the accounting
department which is strictly restricted from unauthorized personnel, the other is nearby
the digital and offset production area, together with the finished goods storage area which
is openly accessible to all.
The computer itself has password but the accounting information system does not have
any password at all and is accessible to anyone. The manager-owner said that it is just a
mere case of fiduciary relationship.
The system does not have a programmed pricing of the products and it can be modified
by any person assigned on a particular transaction.
The sales supervisor is privileged to receive cash at the same time, the one who do the
cash count and remits the accumulated cash to the treasurer.
PrintHub Solutions does not have any security guards, which may be susceptible to
unpleasing scenarios, particularly theft.
The firm does not provide customer order but produce sales invoice directly instead.

Recommendations

The management should have a vault which secures all the accounting files of the
management to avoid direct access and leakage of transaction information.
The management should establish a system password to ensure the security and
accessibility of accounting information.
The system should have a password in terms of modifying the pricing of products which
should only be access by the owner or any independent person.
Person receiving cash should be different from the person remitting cash. Therefore,
aside from the sales supervisor, management should assign another person who will remit
cash to the treasurer.
Management should secure its vulnerability; they must at least hire any security agency
or establish security measures to enhance its protection from theft.
PrintHub Solutions should have provision of customer order to have a good flow and
assurance of transaction.

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