City of Cape Town Job Description (JD)
Citys Job Title
Start and Duration
Mandatory Requirements
Responsibilities
Department
Project Environment
Brief overview of job functions
Key Accountabilities
Knowledge and Skills
Qualifications or Experience
Functional Area
Geographic Location
Flexi-time
Cape Town based
Senior Project Administrator: Software Asset Management
1 November 2017 30 June 2018
Tertiary qualification, Software Asset Management qualification/skills; Advanced Excel
skills;
To draw up requirements, see to ordering and deployment of software licences, to assist
in further implementation and promotion of Standing Operating Procedures for
software control. To assist with software tenders and other procurement mechanisms.
Information Systems & Technology
IT Finance & Administration environment
a. Interacting with IT divisions and Business departments to establish
specifications of software products required and the completion of procedural
documentation to facilitate the processing of orders.
b. Contacting suppliers with a view to establishing capabilities to supply software
products/ items based on the Municipalitys requirements.
c. Attending product demonstrations and/ or communicating with supplier
representatives, seeking information on products, service and support
capabilities.
d. Capturing software specifications and requesting quotations via Supply Chain
Management.
e. Receiving quotations and documentation in accordance with procedures.
f. Attending to the authorization of requisitions into orders.
g. Capturing GRNs and Service Entries on SAP.
h. Administer user account in cooperation with IT Service Desk in order to make
sure that permissions for software licensing are correctly allocated.
i. Cooperating with IT Service Desk in order to make sure that all software
requests logged are followed up and completed effectively and efficiently.
j. Reporting on the status of software procurement activities.
k. Maintaining of all records of relevance to the portfolio in accordance with the
stated corporate standards and / or retrieving information to facilitate query
resolution.
l. Communicating with IT Architecture & Governance regarding software
product acquisitions.
m. Communicating with Supply Chain Management regarding software
procurement policies.
n. Controlling for tender authorization and specifications where software tenders
are in place.
o. Communicating with suppliers to control for understanding of existing
software agreements.
p. Participating in internal audit processes by making available information and
supporting documentation to validate software transaction recordings.
q. Promoting adherence to policies, processes and procedures in the software
Procure to Pay cycle.
To assist the Finance & Administration section with the ordering, deployment and post-
deployment control of software.
Understanding and application of public sector finances; mastery of accounting
principles; mastery of Software Asset Management (SAM) principles and practices;
numerical literacy; advanced Excel spreadsheet skills; conceptual analysis skills; tender
skills; organising skills; writing, oral presentation & associated social skills; SAP ERP skills.
NQF 7 Tertiary qualification in a financial or combination of a finance & IT discipline.
Three years of practical experience in a SAM environment supported by Microsoft Excel
and SAP ERP skills. Must be familiar with the licensing structures and composition of
software packages offered by the various software houses, i.e. Microsoft, Adobe,
AutoCad, Corel, Citrix, Model Maker, SketchUp, etc.
IT Finance & Administration section
Civic Centre, City of Cape Town
Yes
Yes