Department of Business Management

Institut Teknologi Sepuluh Nopember

(Manajemen Proyek TB 141207)

1st week course material:

Introduction to Project Management

Dr. Yani Rahmawati

yanirahmawati@mb.its.ac.id

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Understanding Project
What is project
A project is a temporary
endeavor undertaken to
create a unique product,
service, or result
Why UNIQUE??? 1. An established objective
2. A defined life span with a beginning and end
Different with others?
3. Usually, the involvement of several departments
and professionals
4. Typically, doing something that has never been
done before
5. Specific time, cost, and performance
requirements

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 Understanding Project
How to recognize a
PROJECT??
Project should not be
confused with everyday work

1. Project is NOT ROUTINE, nor REPETITIVE WORKS

2. PROJECT IS DONE ONCE: new product or service exists when the project is completed
3. Project is also not a program. Projects is a part of a program. Group of related projects is
designed to accomplish common goal.

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Understanding project life cycle

Project life cycles generally defines :

a. What technical work to do in each phase (for example, in
which phase should the architects work be performed?)
b. When the deliverables are to be generated in each phase
and how each deliverable is reviewed, verified, and
validated
c. Who is involved in each phase (for example, concurrent
engineering requires that the implementers be involved
with requirement and design)
d. How to control and approve each phase

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Understanding project life cycle
Project life cycle

Defining stage
Planning stage
Executing stage
Closing stage

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Understanding project life cycle
Total Project Life Cycle
Plan Accomplish
Phase 1 Phase 2 Phase 3 Phase 4
Concept Development Implementation Termination
Concive Develop Execute Finish

1. Gather Data, 1. Appoint Key Team 1. Set Up :

1. Finalized Product
2. Identify Need, Members
Organizing 2. Review & Accept
3. Establish : 2. Conduct Studies Communications 3. Settle Final A/CS
Goals objectives 4. Transfer Product
3. Develop Scope Baseline 2. Motivate Team
Basic Economic Responsibility
: 3. Detail Technical
Feasibility End Product (s) 5. Evaluate Project
Requirement
Stakeholders Quality Standards 6. Document result
Risk level Resources 4. Establish : 7. Release/Redirect
Strategy Activities Work Packages Resources
Potential team Detail Schedule
4. Establish : 8. Re assign Project Team
4. Goes Estimate Resources Information Control
5. Identify Alternative Master Plan System
6. Present Proposal Budget, Cash Flow Policies & Procedure
7. Obtain Proposal for next WBS Policies
phase & Procedure
5. Procure Goods & Services
6. Execute work packages
5. Assess Risk
6. Conform Justification 7. Direct/Monitor/ Forecast/
7. Present Project Brief Control Scope, Time, Cost,
8. Obtain Approval to Quality
Proceed
8. Resolve Problem

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 Understanding project life cycle
Man Hours

ConceptualizationPlanning Execution Termination

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Understanding project factors
Main support factors:
The triangle On budget
constraint Cost

Good Customer
Relationship

Time Quality
On time
On suitable
requirements

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Understanding project factors
Quadruple Constraint of
Project Success
Client
(Pinto, 2012)
Budget Acceptance

Success

Schedule Performance

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Understanding Project Manager
Who is project Perform same function as other managers
managers What makes them unique: They manage
temporary, non-repetitive activities to complete a
fixed life project
Must work with a diverse group of characters to
complete project
Responsible to performance, they must ensure that
appropriate trade-offs are made between time,
cost, and quality requirements
Must bring in right people at the right time, to
address the right issue and make right decisions
They are always in demand, every industry is
looking for effective people who can get the right
things done on time

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Understanding Project Team
Project team
consists
diversity
Various experts
are involved to
achieve goal

Example of multidisciplinary involvement in project

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Understanding Stakeholders
1. Owner
2. Consultant
3. Contractor
(construction
project)

OWNER

Need Project
Manager

CONSULTANT CONTRACTOR

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Understanding PM Roles
Benefits/advantages in
implementing PM:
Realizing organizations strategy,
through the achievement of goal
from projects
Project is the modus operandi
for implementing strategy

FACTS:
In some organization,
selection and management of
project often fail to support
the strategic plan of the
organization Essential: aligning project with organizational strategy
1. Ensuring alignment requires a selection process that is
systematic, open, consistent, and balance
2. The most valuable projects are approved and managed
across the entire organization

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Understanding PM Roles
Current drive of PM 1. Compression of the product life cycle
What reasons that
make organization keep 2. Knowledge explosion
applying it? 3. Triple bottom (planet, people, profit)
4. Corporate downsizing
5. Increased customer focus
6. Small projects represent big
problems

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Current drive of PM
Compression of the The need to shortening product life cycle
product life cycle
Time to market new product with short life
cycles has become increasingly important
Speed, becomes competitive advantage
Getting new products and services to the
market as quickly as possible is a highly
demand

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Current drive of PM
Knowledge explosion Knowledge has increased complexities of
project
Knowledge has increased product complexity.
Simple product is hardly find nowadays
Product complexity has increased the need to
integrate divergent technologies
PM has emerged as an important discipline for
achieving this task

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Current drive of PM
Triple bottom line Global warming has brought sustainable
(planet, people, profit) business practices to the forefront
Business can no longer simply focus on
maximizing profit.
Effective PM is needed to reduce carbon
imprint & utilization of renewable resources

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Current drive of PM
Corporate downsizing The appearance of dramatic restructuring of
organizational life
Downsizing & sticking to core competencies is
necessary for survival, middle management is
no longer important
PM able to replace middle management to
ensure that things are get done

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Current drive of PM
Increased customer Increased competition has placed a premium
focus on customer satisfaction
Customer want to customize products
PM is needed to satisfy unique needs and
requests of clients

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State of the art

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PM body of knowledge

Project Management

Project Integration Project Scope Project Time

Management Management Management
Framework Core Core

Project Cost Project Quality Project Human

Management Management Resources Management
Core Core Support

Project Comm. Project Risk Project Procurement

Management Management Man.
Support Support Support

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References
Larson, E.W., and Gray, C.F., (2014), Project Management: The Managerial
Process, 6th Ed., New York: McGraw-Hill Education.
Kerzner, H., (2009), Project Management: A System Approach to Planning,
Scheduling, and Controlling, 10th Ed., New Jersey: John Wiley & Sons.
Pinto, J.K., (2012), Project Management: Achieving Competitive Advantage,
3rd Ed., New Jersey: Prentice Hall.
Project Management Institute (PMI) Standard Committee, (2013), A Guide to
the Project Management Body of Knowledge (PMBOK), 5th Ed., PMI.

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