I recently applied for "ownership transfer within state" of a used car I bought.

Prior to
approaching the RTO I read up about the process online and inquired with friends and
family. However I had a few surprises in store. I hope to share my experience/mistakes for
the benefit of bhpians.

This is what I did :

Step 1: Applied for Clearance Certificate(CC) from Jayanagar RTO

If your pre-worshipped ride is under loan, unlike my case, this step will also include
hypothecation cancellation.

Produced the following documents :

o CC request letter from the owner - 1 No. This is not a standard form.
o Original RC Card
o Photocopy of valid insurance - 1 No
o Photocopy of emission certificate 1 No
o Self-addressed clothed envelope with Rs.30 worth of stamps affixed on it
for local speed post

Took all the documents to the verification clerk sitting bang opposite to the entrance

After verification, was told to get a signature from the office superintendent

Got back to the first clerk and showed the documents again

Submitted all the documents to another clerk and got an acknowledgement. There is
no fee for CC application

CC along with modified RC book was delivered at my residence via speed post about
27 days after I applied

Above was done by my generous dad who had to take time out of his schedule because of
my mistakes during the earlier visits. He reached the RTO at 10:15am on a weekday and
was done with all the work in 15 minutes time.

Step 2: Applied for Ownership Transfer at Indiranagar RTO

If your ride is under loan the process may be slightly different.

Produced the following documents :

o Form No. 29 in duplicate 2 Nos
o Form No. 30 1 No
o RC Card Original
o Photocopy of valid insurance 1 No
o Photocopy of emission certificate 1 No
o Photocopy of address proof (Electoral Photo ID Card) 1 No
o Photocopy of PAN card 1 No
o Original CC
o One passport size photograph of transferee (Carried 4 extra just in case)
o Self addressed clothed envelope with Rs.30 worth of stamps affixed on it
for local speed post
 Took all the documents to a superintendent and got them verified - Room 13 counter
9. He/She will request for additional sign/entries/documents if required and write the
fee to be paid on one of the forms. I had to pay a total of Rs.405 :
o Transfer of ownership - Rs.105
o Smart Card - Rs.200
o Late fee - Rs25/month. (Applicable if the application is not submitted within
14 days of purchase)

Gave my file to the Data Entry Operator and got the vehicle details and fee entered
in the system - Room 13 counter 6

Paid the fee in the payment counter -Room 1. I was provided two challans. Attached
both the challans with the documents after taking a photocopy for my reference. The
room had a long queue extending outside the door. When I entered the room I
noticed that most of the people were standing in the queue for the first counter while
the other two had very short queues. This happens because most people join the
back of the long queue that extends outside the door assuming that there is only one
counter without going inside the room and checking - this saved me valuable time.

Submitted all the documents to the clerk -Room 13 counter 7. The clerk went
through the documents and provided an acknowledgement. The RC book will be
posted within 30 days time.

I reached the RTO at 10:30am on a Saturday and was done by 11:30am.

Common Step:
In both of the above cases I placed the RC Card in a plastic cover. Stapled all the
documents along with challans and plastic cover containing the RC Card onto the top left
corner inside a RTO file. I stapled the photo on the first form in the file (form 29 in my
case). Also stapled the self addressed stamped envelope. RTO files cost Rs.5 and will be
available in the shops around the RTO. If possible get the file and arrange all documents in
it beforehand.

Note, the small yet significant bits based on experience :

Do not go by the regn. number code (KA-05, KA-53 etc) to ascertain the original
RTO. Look at the lower right corner on the backside of the RC card. The RTO division
will be mentioned within braces.

For example, I had to transfer a car with KA-53 regn. I was under the impression that the
vehicle was registered to KR Puram RTO, but the official at KR Puram pointed out the
elusive (s) which indicates that the vehicle is actually registered at the Bangalore South
division, i.e Jayanagar. Imagine my plight as I had to travel for 20+ kms on a HH Splendor
on a hot Saturday morning from one RTO to another.

Although new vehicles can be registered in any RTO in Bangalore under the
"Anywhere Registration" scheme, the same does not apply to ownership transfers.
The application for transfer of ownership must be submitted at the RTO which has
jurisdiction over your area of residence.
 Form 28, application for NoC, is not applicable for transfers within state. A separate
letter of application for CC from the seller is required. I ended up getting confused
between NoC and CC which cost me two weeks.

RTO is closed on second Saturday of every month. This is a norm for Karnataka
State Gvt offices I guess and I was aware of this, but it did not strike me until I was
climbing the last flight of deserted stairs at Jayanagar RTO trying to figure out why
no one else has the brilliant idea of tuning up early to get their RTO work done.

The cash counter closes at 12pm on Saturdays so plan accordingly.

Do not miss the "Specimen Signature of the Registered Owner" field (two signatures)
at the bottom right of second sheet of form 30. This field is away from the other
fields, beneath the "Office Endorsement" section and is easy to miss.

During this episode I realize that the procedure is slightly different from what is
mentioned on the Transport Department website. For instance the website does not
mention that a "photocopy" of the PAN card is necessary. It mentions that the
address proof is required in original while I only had to present a copy. While reading
online I came I across other differences as well - a guy was asked to produce a
photocopy of RC card while applying for CC. I went to the RTO completely prepared
with copies of multiple address proofs, multiple photographs etc, the PAN photocopy
helped. While it is possible to get the photocopy at the shops around the RTO, the
process will eat up valuable time.

It is wise to carry some stationary long. Pens, stapler, whitener, glue all help.

Although the two steps mentioned above consumed 1 hour 15 mins, I did spend
quite a lot of time during the previous failed visits. Its a good idea to prepare for the
worst and carry some drinking water, snacks as well.

Below snaps/uploads of few documents you may come across :

1. CC request letter tempate. I bought a template near Jayanagar RTO and typed it out.
Clearance_Certificate.doc

2. CC Acknowledgment
3. CC
4. Ownership transfer challan 1
5. Ownership transfer challan 2
6. Ownership transfer acknowledgement
7. RC card with the elusive (s)
This entire process cost me Rs.405. I feel it was worth the effort and hopefully, since the
idea of lateral upgrading appeals to me, will make my next car purchase smoother.

I had a tough time gathering information in this regard as the experiences and instructions
were spread across multiple threads/websites. Since the ownership transfer is not a smooth
glitch-free process yet and is specific to the state/city, it would be helpful if others post their
experience at various RTOs as well.

Wish you a smooth ownership transfer!

Mods: If this post does not warrant a new thread, please merge it with an appropriate
thread, preferably the "How to sell a *USED* car in India" thread.