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A2

General Information
Substations Extension, Contract SE-1 General Information

TABLE OF CONTENTS
PAGE

A2. GENERAL INFORMATION ...................................................................................................................1


2.1) INTENT ...................................................................................................................................................1
2.2) DISTANCE BETWEEN RELEVANT TOWNS AND HARBOUR .......................................................1
2.3) CLIMATE ...............................................................................................................................................1
2.4) COMMUNICATION SYSTEMS............................................................................................................2
2.5) POWER AND WATER SUPPLY ...........................................................................................................2
2.6) LABOUR MARKET, LABOUR LAWS .................................................................................................2
2.7) GASOLINE, OIL LUBRICANTS ...........................................................................................................2
2.8) CONCRETE MATERIALS ....................................................................................................................2
2.9) MEETINGS .............................................................................................................................................2
2.10) PROGRESS REPORT .........................................................................................................................3
2.11) SITE STORAGE .................................................................................................................................3
2.12) HOUSING AND FACILITIES............................................................................................................3
2.13) MEDICAL CARE ...............................................................................................................................3
2.14) SECURITY..........................................................................................................................................4
2.15) CASH FLOW TABULATION ............................................................................................................4
2.16) TECHNICAL STAFF ..........................................................................................................................4
2.17) SAFETY INSPECTION ......................................................................................................................4

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Substations Extension, Contract SE-1 General Information

A2. GENERAL INFORMATION

2.1) INTENT

This section furnishes prospective Tenders with pertinent information and data to provide a better
understanding of working conditions. Notwithstanding this information, however, Tenderers are
obliged to make independent inquiries as to the scope of work and to base their Tender on
reliable data concerning hydrological, physical and climatic conditions of the Site. Tenderers shall
have satisfied themselves before submitting the Tender as to the true nature of the ground,
subsoil, the form and nature of the sites and the work, the means and access to the sites, the
accommodation which might be required and, in general, shall have obtained all necessary
information as to risks, contingencies and other circumstances which may influence the Tender.

2.2) DISTANCE BETWEEN RELEVANT TOWNS AND HARBOUR

From/to Addis Ababa Barbara

- 933 km
Addis Ababa
15 km 948 km
Gefersa
115 km 1048 km
Wolisso
73 km 1006 km
Muger
476 km 457 km
Alemaya
429 km 504 km
Chelenko
320 km 613 km
Assebe Teferi
223 km 710 km
Awash 7-kilo
298 km 875 km
Nura Era
405 km 1138 km
Ghimbi

2.3) CLIMATE

a. Rainfall

The average annual rainfall for the regions is over 800 mm for a month.

b. Temperatures

Max. Temperature 40 C
Mean temperature 30 C
Min. Temperature 0C
Mean relative humidity 50-70%

Highest temperatures generally occur between December and February and lowest between
June and August.

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Substations Extension, Contract SE-1 General Information

c. Earth quake loading

For design purposes an earthquake loading of 0.1g shall be assumed.

d) Erection Site

Gefersa Wolisso Muger Awash Assebe Nura Alemaya Chelenko Ghimbi


7-kilo Teferi Era
Site
altitude 2500 2040 2000 900 1816 1120 2020 2600 1960
(metes
a.s.l)

2.4) COMMUNICATION SYSTEMS

Arrangements for any telephone communication required for the offices at the site during
erection work may be made by the Contractor in accordance with the Telecommunications
regulation of the Government of Ethiopia. Radio communication will be permitted.

2.5) POWER AND WATER SUPPLY

The Contractor shall make all necessary provisions and shall execute all works required under
the Contract, in a satisfactory and approved manner.

If an electricity supply can be made available by the Corporation at the site for the use of the
Contractor, the power consumed shall be paid for at the amount fixed by the Corporation. No
guarantee is given or implied against interruption or failure of such power supply. Any
provision and stand-by capacity required by the Contractor shall be his own responsibility.

In the stations where low-voltage electricity supply is not available at the site from the public
network, the Contractor shall provide his own generators.

The Contractor shall make his arrangements for providing all the water required for the work
and sufficient storage capacity shall be installed on the sites to ensure an uninterrupted supply
at sufficient delivery pressure for all construction purposes.

2.6) LABOUR MARKET, LABOUR LAWS

New employment of all local labour can be arranged on the local market.

The Contractor shall be responsible for acquainting himself with and observing all Labour
Legislation of the Government of Ethiopia including the Code of Labour and any amendments
and additions thereto.

2.7) GASOLINE, OIL LUBRICANTS

Gasoline, oil and lubricant products of various types to be used in or on the Works are available
on the local market.

2.8) CONCRETE MATERIALS

Cement, sand, aggregate and reinforcing steel are all readily available in Ethiopia.

2.9) MEETINGS

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During the period of Contract, the Contractor shall send representatives to meetings to be held
at the Offices of the Engineer.

The meetings will be called as necessary during the design, manufacture and testing phase of
the Contract to address design issues and progress. Once work commences in Ethiopia,
regular progress meeting will be held in Addis Ababa or on site. The number and frequency of
these meetings shall be decided by the Engineer, but they will normally be monthly during the
first year of the project, and every two months thereafter. The cost for the attendance of the
Employer and Engineer's representative shall be covered by the Contractor.

2.10) PROGRESS REPORT

The Contractor shall submit to the Engineer and in such for as he may require:-

At monthly intervals during the contract period a detailed progress report on the design,
manufacture and delivery status of all the plant included in the Contract. This report shall be
related to the approved programme referred to it clause 12 of the conditions of contract and
shall be issued within 5 days of the calendar month to which the report refers.

All reports shall include photographs (at least one roll of film or 36 exposures) showing the
progress of the works at the various sites. As and when required by the Corporation, the
Contractor shall take additional photographs showing particular features of the work. An
updated programm in bar form shall show the progress of the works against the original
programme. It shall show the work completed deviation from the original programme and any
constraints in the future programme that are critical, in particular constraints that are outside of
the control of the Contractor.

The programme should preferably be run on a recognized computer planning software such
as Microsoft Project.

2.11) SITE STORAGE

The Contractor shall:-

- Provide all required storage and office facilities, and


- Erect unclimbable and other fencing around the storage area and all necessary gates,
covers, buildings and other facilities required for operate the stores.

2.12) HOUSING AND FACILITIES

The Contractor shall provide in Ethiopia housing and subsistence for his expatriates personnel
as well as all warehousing, office and shop facilities for his work.

If private land is used by the Contractor for camp or other construction purposes, the Contractor
shall make all necessary arrangements with the owner and shall pay all rentals or other costs
connected therewith. The location, construction, maintenance operation and removal of the
Contractors camps, and of the camps or establishments of all persons or otherwise in the
vicinity, operating for or associated with the Contractor, shall be as approved by the Engineer.

2.13) MEDICAL CARE

The Contractor shall provide and maintain at his own expense for the use of his employees
adequate first aid facilities for treatment in case of accident during the extension of or
alterations to such first-aid facilities or services shall be promptly carried out.

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The contractor shall at all times give free access to authorized representatives of the
Government and the Engineer for inspection of first-aid facilities. In the event of an outbreak
of illness of an epidemic nature, the Contractor shall comply with and carry out such
regulations, orders and requirements as may be made by the Government, the Engineer, or
local medical or health authorities for the purpose of dealing with and overcoming same.

2.14) SECURITY

The Corporation will specify overall security requirements for the project. The Contractor shall
conform to such requirements and be responsible for actions of his personnel in respect of
such requirements.

The Contractor shall ensure that all employees, representatives and subcontractors
employees wear identification badges, provide such badges and ensure that badges shall be
worn all times by the said employees when on site. The Contractor shall be responsible for the
security of his own work, work areas, store, offices and the like.

2.15) CASH FLOW TABULATION

The Contractor shall submit cash flow tabulation within 60 days of the award of Contract and
there after at least every 6 months and whenever a major change affecting cash flow can be
foreseen. The tabulation shall be based on the estimated value of work to be done each
month for the ensuing year and at quarterly intervals there after.

The cash flow tabulation shall be itemized in the same manner as the schedule of prices and
shall be based on the latest revised program of works.

2.16) TECHNICAL STAFF

The Contractor shall provide competent staff skilled in the several areas of works, including
design, and shall produce evidence to the Engineer of such competency, if required. The
Contractor shall attend technical and other discussions and meetings throughout the Contract
period, when required by the Engineer.

2.17) SAFETY INSPECTION

In addition to the reports which the Contractor may be required to file under the law he shall
also file with the Engineer, on or before the tenth day of each month, a report giving the total
labour force employed in Ethiopia, in man-days, during the previous calendar month, and the
number and character of all accidents resulting in loss of time and any other information on
classification of employees, injuries received on the work and disabilities arising there from
that may be required by the Engineer.

During the erection phase the Contractor shall permanently employ an employee qualified in
safety, and familiar with the type of work being performed, whose assignment shall include
initiation of measures for the protection of health and the prevention of accidents and who
shall see, by personal inspection, that all safely rules and regulations are enforced.

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