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TPRE (Distribution)
Standard Operating Procedure SOP # : KE / TPRE / SOP / TK / 607
Management of Toolkit for Various Jobs in KE Dist. Network
Index
0.0 Foreword
0.1 This SOP has been prepared by Technical Process Re-Engineering (TPRE) Department
1.0 Objective
1.1 This SOP defines the procedure and guideline for the procurement and management of toolkit for
various jobs on site, as and when required. The standard toolkit has been prepared for various gangs
/ teams for smooth, safe and comfortable performance of work.
2.0 Scope
2.1 Eleven numbers of standard toolkits have been developed for lineman, jointer, fitter and meter
installation team working at site. List has been mentioned as follows:
2 Lineman HT Operation
3 Lineman HT Underground
4 Lineman LT Network
8 Fitter LT Network
9 Jointer HT Underground
3.0 Procedure:
3.1 Accumulative material requisition (MR) shall be prepared by taking demand from all concerned
users as per their need and requirement and shall be forwarded to material management (MM)
3.2 MM shall evaluate the MR and the same shall be forwarded to inventory management (IM)
department for creation of purchase requisition (PR)
3.3 IM department after preparation of PR, shall forward it to procurement for procurement as per
procedure
3.4 After tendering and receiving of technical and commercial submittal of toolkit from prequalified
vendors, the technical submittal along with sample shall be forwarded to TPRE for technical
evaluation (TE) comprising of all requirements as mentioned in relevant specs
3.5 After successful technically approved vendor from TPRE, the toolkits shall be procured and
provided to respective user as per their need and requirement
4.1 Toolkit will be issued to the concerned departmental head after proper documentation on SAP. The
same will then be given to the concerned line managers for issuing it to the authorized field staff.
4.2 Authorized field staff such as lineman, fitter, jointer, AOC supervisors etc. are responsible to take
care of all the tools and equipment issued.
4.3 Any missing tool has to be reported immediately to the concerned head of department. For major
tools like ratchets, crimping machine, power master etc., missing of tool has to be reported along
with FIR to the concerned departmental head.
5.1 In case of any loss / damage of any tool in the toolkit, the separate MR for only that specific tool
with item / material code will be generated for procurement after approval from concerned GM.
5.2 The damaged tool / equipment shall be submitted / credited in central store before issuance of new
one.
5.3 In case of loss of toolkit item, a proper justification will be submitted to head of department (HOD)
and the new MR will be generated with the approval of concerned GM
6.1 The use of toolkit item shall follow the safety procedure and practices
6.2 After finish of work / prior to leave from site, all tool items shall be checked and packed properly